HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 11/19/2020COMMUNIT Y ADVISORY COMMISSION MEETING November 19, 2020 - 6:00 PM
In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's
Executive Order N-25-20 and N-29-20, this meeting is being conducted via teleconference.
There will be no public location for attending this meeting in person. Members of the public may
listen and provide public comment telephonically.
Anyone wishing to join the meeting may do so using the following information: DIAL:
1-209-425-5876 and enter CONFERENCE ID: 526 937 171#
You may also join by clicking HERE to connect and participate in the Microsoft Team Meeting
AG ENDA
CALL T O ORDER
PLEDG E O F ALLEGIAN CE
ROLL CALL O F COMMISSIO N MEMBERS
PUBLIC COMMEN TS
A ny person wishing to speak to the Board of Commissioners is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the C hairman of the Commission. Under the
State of California Brown Act, the Board of Commissioners is prohibited from discussing or
taking action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
DIS CUSSION/INFORMATIONA L ITEMS
1. Water and Wastewater Conveyance Rates Update
2. Review Draft Popular Annual Financial Report for Year Ended June 30, 2020
3. Sterling Natural Resource Center Project Update
4. Emergency Response and Grant Update
5. Set the day and time for holding regular Commission meetings
6.Commissioner Comments
7.Staff's Comments
ADJOURN
Pursuant to Government Code Section 54954.2(a), any request for a disability-related
modification or accommodation, including auxiliary aids or services, that is sought in order to
participate in the above-agendized public meeting should be directed to the District Clerk at
(909) 885-4900 at least 72 hours prior to said meeting.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #1.
Meeting Date: Novemb er 19, 2020
To: C ommis s io n Members
F rom: G eneral Manager/C EO
Subject: Water and Was tewater C onveyance R ates Update
R E C O MME N D AT IO N:
T his item is fo r info rmatio nal p urp o s es only.
B AC KGR O UN D / AN ALYS IS :
Water Dis trict's , like o ther rate s etting organizations in the S tate o f C alifornia, are required to conduct a C o s t of
S ervic e Analys is at leas t every five years to evaluate the rates c harged to cus tomers . T he results of this s tud y are
used to d evelop rec o mmendations for the G o verning Board to cons id er for ad optio n at a pub lic hearing
cond uc ted purs uant to Artic le XI I D of the C alifo rnia C ons titutio n.
A key element of c o ns ideration id entified within the C ost o f S ervic e Analys is inc ludes the c o ntinued need for
infrastruc ture inves tments as p art of a sus tainab le p reventative maintenance p ro gram. T his on-going c o mmitment
to the water sup p ly s ys tem is es s ential to avoiding ad d ed costs res ulting from deferred maintenanc e.
T he Dis tric t is res ponsible fo r maintaining rates that meet the need s o f provid ing s ervic es to the pub lic. T he
recent C o s t o f S ervic e Analys is and c o rrespond ing Draft R ate P ro p o s al reflec t the on-going c o mmitment o f the
Dis tric t to maintaining world clas s service for this c o mmunity.
A hearing had been o riginally s ched uled for Ap ril 8, 2020. Due to the S tay-at-Home order of the C O VI D-19
p andemic , the District po s tponed the hearing fo r a later d ate. G iven the availab le techno lo gy and inc reased level
o f c omfo rt o f virtual interac tions as a means to enc ourage p ub lic engagement, the Dis tric t is lo o king to s ched ule
a pub lic hearing in early 2021. S taff will rec o mmend that the hearing includ e water, was tewater c o nveyanc e, and
wastewater treatment rates. Was tewater treatment rates will b e pres ented to the C ommis s ion at a later d ate.
R ate s etting is a key p ro c es s to maintaining a fisc ally s o und organizatio n. T his s tructure lays the fo und atio n for
revenues fo r the next five years and addresses the capital investments and o n-go ing operatio nal costs . T he
Dis tric t emb rac es the trans p arenc y meas ures o utlined in the C alifornia C o nstitution and will c o nduc t outreach to
the c o mmunity, s hould the G overning Bo ard s c hed ule a pub lic hearing date. In additio n to all pro p erty owners
and res idents receiving a printed notificatio n, info rmation regard ing the potential rate change will b e availab le o n
the Dis tric t’s web s ite. G iven the high d egree of technic al analys is invo lved in the rate d evelo p ment p ro ces s , s taff
will b e available b y p ho ne to ans wer q ues tio ns from the community.
AG E N C Y G O ALS AN D OB J E C T IVE S :
R es p ec tfully s ubmitted :
Kelly Mallo y
Directo r o f S trategic S ervices
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
d ) P rovide Q uality I nfo rmation to Enc o urage C o mmunity Engagement
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.
Meeting Date: Novemb er 19, 2020
To: C ommis s io n Members
F rom: Direc tor of S trategic S ervic es
Subject: R eview Draft P opular Annual F inancial R eport for Year End ed June 30, 2020
R E C O MME N D AT IO N:
T his item is fo r info rmatio n p urpo s es only.
B AC KGR O UN D / AN ALYS IS :
Attached is the Eas t Valley Water District PAF R for the fis cal year end ed June 30, 2020.
T he PAF R is des igned to be a summarized, us er friend ly vers ion of the Dis tric t’s C o mp rehensive Annual
F inancial R ep o rt (C AF R ), which was audited and will be finalized in No vemb er. Mos t financ ial info rmation in
the PAF R is p res ented in graphic form, and tec hnical no te d is clos ures are omitted .
In additio n, as with the Budget and C AF R , the G overnment F inanc e O fficers Assoc iatio n (G F O A) produces
guid elines fo r p ro d ucing an effec tive PAF R , and if an agenc y’s PAF R s ub s tantially meets o r exceeds thos e
guid elines , the G F O A p resents the agenc y with an Award for O uts tand ing Ac hievement in P o p ular Annual
F inancial R epo rting. T he Dis trict received the award for its June 2019 PAF R , and that award ap p ears on page 2
in the c urrent year repo rt. T he District will s ubmit the c urrent year PAF R fo r award cons ideratio n.
S taff rec o mmends that the June 30, 2020 PAF R doc ument be presented to the Bo ard o f Directo rs in December
to ap p ro ve and dis tribute to Dis trict ratep ayers .
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e and P ublic Affairs Dep artments .
R es p ec tfully s ubmitted :
Kelly Mallo y
Directo r o f S trategic S ervices
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Draft PAF R 2020 Backup Material
HIGHLAND, CALIFORNIA
FISCAL YEAR ENDED JUNE 30, 2020
FINANCE EDITION
FINANCIAL REPORTPopular Annual
Contents
POPULAR ANNUAL FINANCIAL
REPORTING AWARD
The Government Finance Officers Association of the United States and Canada
(GFOA) has given an Award for Outstanding Achievement in Popular Annual
Financial Reporting to East Valley Water District, California for its Popular
Annual Financial Report (PAFR) for the fiscal year ended June 30, 2019.
In order to receive this award, a government unit must publish a Popular Annual
Financial Report, whose contents conform to program standards of creativity,
presentation, understandability, and reader appeal.
We believe our current PAFR continues to conform to program requirements,
and we are submitting it to GFOA to determine its eligibility for another Award.
We also welcome and encourage feedback from District ratepayers to help
make this publication more useful and/or informative.
2 POPULAR ANNUAL FINANCIAL REPORT
TRANSMITTAL LETTER .............................................1
Core Values .................................................................................1
About the District .......................................................................1
Organizational Structure .........................................................1
District Vision ..............................................................................1
District-At-A-Glance ..................................................................1
District-wide Goals ....................................................................1
Capital Improvement Projects ..............................................1
Sterling Natural Resource Center .......................................1
Community Involvement ........................................................1
FINANCIAL PERFORMANCE ...................................1
Revenue and Expenses ..........................................................1
Revenue by Sources ................................................................1
Breakdown of Expenses ........................................................1
Outstanding Long-Term Debt ...............................................1
Comparative Net Position ......................................................1
Award for
Presented to
East Valley Water District
For its Annual
June 30, 2019
Executive Director/CEO
Financial Report
for the Fiscal Year Ended
Financial ReportingPopular Annual
Achievement inOutstanding
Text38:California
Government Finance Officers Association
Governing Board of Directors
Chairman of the Board Vice Chairman
DAVID E. SMITH PHILLIP R. GOODRICH
Governing Board Member Governing Board Member
RONALD L. COATS CHRIS CARRILLO
Governing Board Member
JAMES MORALES, JR.
District Management
General Manager/CEO District Clerk
JOHN MURA JUSTINE HENDRICKSEN
Chief Financial Officer Director of Strategic Services
BRIAN TOMPKINS KELLY MALLOY
Director of Engineering & Operations
JEFF NOELTE, PHD, PE
Director of Administrative Services
KERRIE BRYAN
Operations Manager
PATRICK MILROY
Core Values
TRANSMITTALLETTER
To Our Ratepayers and Community,
We are pleased to present East Valley Water District’s (EVWD or District) Popular Annual
Financial Report (PAFR) for the fiscal year ending June 30, 2020. This report summarizes financial
information appearing in the 2020 Comprehensive Annual Financial Report (CAFR) and was created to provide
valuable information related to District finances and the Capital Improvement Projects that support the expansion and
improvement of our community’s distribution system.
The PAFR is unaudited; however, the financial data presented in the PAFR is developed based on the audited CAFR
which is consistent with Generally Accepted Accounting Principles also known as GAAP. This document can also be
reviewed on the District’s website at www.eastvalley.org/PAFR2020.
For more detailed information, the District’s Comprehensive Annual Financial Report is available for interested users
at the District Headquarters, 31111 Greenspot Road, Highland, California 92346. It can also be viewed on the District’s
website, along with other key financial documents, at www.eastvalley.org/CAFR2020. Questions comments and
feedback regarding this report are encouraged, so please do not hesitate to contact Brian Tompkins, Chief Financial
Officer, at finance@eastvalley.org or (909) 381-6463.
On behalf of the District, thank you for the opportunity to serve you.
Respectfully submitted,
John Mura
General Manager/CEO
LEADERSHIP
Motivating a group of people to
act towards achieving a common
goal or destination.
PARTNERSHIP
Developing relationships
between a wide range of
groups and individuals through
collaboration and shared
responsibility.
STEWARDSHIP
Embracing the responsibility
of enhancing and protecting
resources considered worth
caring for and preserving.
Core Values
3EAST VALLEY WATER DISTRICT
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HIGHLAND
SAN BERNARDINO
SEVEN OAKS DAM
About the District
The District was formed through a local election of mostly citrus grove operators, to have water service
provided by a public agency. EVWD is located in the foothills of the San Bernardino Mountains, 65 miles east
of Los Angeles in the County of San Bernardino.
District Service Area
4 POPULAR ANNUAL FINANCIAL REPORT
Organizational
Structure
Presented to the right is an overview
of the East Valley Water District’s
organizational structure. The District
employs 67 full-time positions.
Ratepayers
Governing Board
Engineering
General Manager/
CEO
Chief
Financial Officer
Information
Technology
Customer
ServiceOperations
Water
Maintenance
Meter
Services
Wastewater
Maintenance
Water
Production
Facilities
Maintenance
Water
Treatment
Fleet
Maintenance
Water
Quality
Director of
Engineering &
Operations
General
Administration
Human
Resources
Public Affairs
Legal Counsel
Finance
Conservation
PERSON/POSITION
PROGRAM
FTE: 3
FTE: 1
FTE: 4
FTE: 5
EO: 5
FTE: 5
FTE: 2
FTE: 7
FTE: 2
FTE: 2
FTE: 15
FTE: 6 FTE: 4
FTE: 2 FTE: 2
FTE: 2 FTE: 1
FTE: FULL TIME EMPLOYEES
EO: ELECTED OFFICIALS
Director of
Strategic Services
5EAST VALLEY WATER DISTRICT
&Enhance Preserve
THE QUALITY OF LIFE
FOR OUR CommunityTHROUGH INNOVATIVE LEADERSHIP
&World ClassPUBLIC SERVICE
District Vision
District At-A-Glance
EVWD provides water and wastewater services to residents within its 30.1 square mile area. This includes
over 103,000 people within the cities of Highland and San Bernardino, portions of the unincorporated County of
San Bernardino, the San Manuel Band of Mission Indians, and Patton State Hospital.
16,600,000
Average Gallons of Water Produced Daily28,977,000
Maximum Gallons of Potable Water Stored
6,000,000
Gallons of Sewage Conveyed Daily
The District serves a population
of over 103,000 FireHydrantsFlushed
625
ValvesExercised
1,500
30.1
Service Area
246
Leaks Repaired
ActiveGroundWater Wells
15 Manual &
10,000
AMI AutomaticMeters ReadMonthly
13,000
Samples Collected
3,700
Miles ofSewer Monitored
74 Miles ofSewer Cleaned177Miles of Sewer Main
214
Miles of Water Main
300
Established 1954
sq. mi.
6 POPULAR ANNUAL FINANCIAL REPORT
1 Optimize Infrastructure
Systems 2Financial Stability with Full
Understanding of Operational
Complexities
3 Protect Organizational
Investments 4 Maximize the District’s
Position 5Have Others See the District
as a Premier Agency
DISTRICT-WIDE GOALS & OBJECTIVES
District-Wide Goals & Objectives
As part of the annual budget process, District-wide goals are established by the Governing Board in order to identify
priority programs and projects. More specific program goals were established for each program consistent with
District-wide goals.
Capital Improvement Projects
The District achieved a number of different accomplishments during Fiscal Year (FY) 2019-20. As a results-oriented
organization, each program has clearly defined goals and objectives. During this period, there were four priority projects
that contributed to supporting not only the District-wide goals, but also the District-wide Vision. These projects are
included in the Five-Year Capital Improvement Program.
Each year as part of the budget process, the District’s Program Managers and Supervisors compile and submit a list of
capital outlay requests for consideration. Staff reviews and prioritizes the list of equipment based on a needs assessment
and the amount of funding available. Proposed Capital Improvement Projects for the budgeted fiscal year were submitted
by the Engineering, Operations and Maintenance Programs in accordance with the anticipated needs of the District as
outlined in the 2019 Wastewater Master Plan and 2014 Water Master Plan.
Plant 108 Tank Mixer Addition Plant 134 Security Fence Upgrade Water Main Replacements
Plant 134 Surface Water Treatment
Plant Membrane Replacement
Plant 39A Rehabilitation
No.1 No.2 No.3
No.4 No.5
7EAST VALLEY WATER DISTRICT
Plant 108 Tank Mixer Addition
Installed tank mixers in the reservoir at Plant 108 to keep the water
circulating and reduce the potential for TTHMs.
DATE COMPLETED: May 2020 PROJECT COST: $28,394
PROJECT BENEFITS: Prevent taste and odor concerns within the District’s
water supply.
Plant 134 Security Fence Upgrade
Removed existing 2,050 feet of 6-foot-tall chain-linked fence and replaced
it with 8-foot-tall wrought iron.
DATE COMPLETED: December 2019 PROJECT COST: $210,885
PROJECT BENEFITS: This perimeter fence addressed site security
enhancements identified in the vulnerability assessment.
Water Main Replacements
Replaced approximately 2,530 feet of water main with limited access on
Barton Street, and several cul-de-sacs that were served by under-sized
polyvinyl chloride or PVC pipe.
DATE COMPLETED: June 2020 PROJECT COST: $216,343
PROJECT BENEFITS: Reduced the potential for future water leaks in
Barton Street caused by old water mains and virtually eliminated the need
for staff time to repair them; and enhanced fire protection and water quality
for 34 customer connections living on five different cul-de-sacs.
Plant 134 Surface Water TreatmentPlant Membrane Replacement
The Plant 134 Surface Water Treatment Plant has five treatment units or
"trains" that consist of 180 membrane filters per train. The manufacturer
of the filters recommends replacing the filter every five to seven years. In
Fiscal Year 2019-20 staff replaced one full train.
DATE COMPLETED: January 2020 PROJECT COST: $248,146
PROJECT BENEFITS: Reduced staff time since new membranes
decreased the repair work required compared to aging membranes.
Plant 39A Rehabilitation
Rehabilitated Plant 39A and replaced or rehabilitated booster motors, well
and booster pumps, and the well motor.
DATE COMPLETED: June 2020 PROJECT COST: $389,591
PROJECT BENEFITS: Reduced water leaks and spillage from the
equipment and increased the plant's efficiency resulting in electrical
savings.
No.1
No.2
No.3
No.4
No.5
8 POPULAR ANNUAL FINANCIAL REPORT
MAKING EVERY SOURCE A RESOURCE
Capable of recycling up to 8 million gallons of water per day, the Sterling Natural Resource Center (SNRC) will create a
sustainable new water supply for our region and enhance the quality of life for residents by providing new opportunities
in the form of education and training, community space, and neighborhood improvements.
The SNRC is being constructed on a 16-acre parcel of land located at North Del Rosa Drive between East 5th Street and
East 6th Street, and strives to create a sustainable future by maximizing the use of resources.
Benefits to the Community
Picnic area, demonstration garden, walking paths,
workshop space, and special events area.
Water treated at the SNRC will recharge the local
Bunker Hill Groundwater Basin.
Hands-on training and career experiences in wastewater
treatment available to students and residents.
Improvements to the surrounding area include street
paving, water lines, sidewalks, and more.
3 Yearsto construct
Building a Community Partner
While under construction, the SNRC is investing in
future generations.
Striving to inspire and prepare future water
professionals, the SNRC has partnered with the
San Bernardino City Unified School District and
San Bernardino Valley College to develop a Water
and Resource Management Pathway Program.
The program offers local high school students with
training and certifications in wastewater treatment at
no cost. Now in its second school year, there are 17
students virtually participating in the program.
The Sterling Natural Resouce Center
is changing every day!
Time-lapse construction videos for both
east and west portions of the project can
be viewed online at eastvalley.org/snrc.
Watch Now
*Funding for this Sterling Natural Resource Center project has been provided in full or in part by the Proposition 1 - the Water Quality, Supply, and Infrastructure Improvement Act of 2014 and the Clean Water
State Revolving Fund through an agreement with the State Water Resources Control Board. California’s Clean Water State Revolving Fund is capitalized through a variety of funding sources, including grants
from the United States Environmental Protection Agency and state bond proceeds.
The Urban Greening Program is part of California Climate Investments, a statewide program that puts billions of cap-and-trade dollars to work reducing greenhouse gas emissions, strengthening the economy
and improving public health and the environment—particularly in disadvantaged communities. The cap-and-trade program also creates a financial incentive for industries to invest in clean technologies and
develop innovative ways to reduce pollution. California Climate Investment projects include affordable housing, renewable energy, public transportation, zero-emission vehicles, environmental restoration, more
sustainable agriculture, recycling and much more. At least 35 percent of these investments are made in disadvantaged and low-income communities. For more information, visit California Climate Investments.
GOVERNOR GAVIN NEWSOM Cap and TradeDollars at Work
The SNRC is Funded in Part By:
3 Years
9EAST VALLEY WATER DISTRICT
Maximizing Resources
State-of-the-art co-digestion technology
will give food waste a new purpose.
Material remaining after the treatment of
wastewater will be combined with food
waste to create renewable electricity.
Renewable electricity will offset
the SNRC’s operating costs.
Extra energy created will be
transferred onto the electricity grid.
Being Good Neighbors
As part of the SNRC’s commitment to being a good
neighbor, the project’s design includes extensive state-
of-the-art vessel systems to help prevent unwanted
odors. These systems will “scrub” the air so that there is
no noticeable odor coming from the facility.
Additionally, through the use of Membrane BioReactors,
which is a process that combines filtration with biological
treatment to dramatically reduce the amount of space
needed to operate the facility. Therefore, allowing for the
reclamation process to be completely self-contained.
Water produced by the SNRC will be cleaned
and disinfected through multiple processes.
Recycled water is clear and has no smell.
Southern California Edison’s Self
Generation Incentive Program rewards
new construction that offsets energy
demands, resulting in approximately
$3 million in construction incentives.
If constructed at one time, most of the
SNRC will be eligible for an exclusion
from sales tax, when applicable, resulting
in $3.5 million in sales tax exclusions.
Project Saving Opportunities
Striving to being stewards of rate payer dollars, the
District continues to identify programs that offer
incentives for projects like the SNRC.
10 POPULAR ANNUAL FINANCIAL REPORT
Serving the Community
The unexpected COVID-19 pandemic impacted the lives of communities around the world and residents served by
East Valley Water District in ways that could not have been predicted. Witnessing the amount of uncertainty and need
for assistance during this critical time, the District partnered up with local organizations to lend a helping hand. Never
wavering on its commitment to public service, District staff continued working throughout the pandemic to maintain
services to the community.
Sharing Important Resources
During the COVID-19 outbreak, the need for previously
underutilized resources became greater. Residents were
faced with the challenge of researching resources available
in their city while also dealing with concerns for their health
and safety. Aiming to alleviate some of the stress, the District
partnered with a local grocery store to provide residents with
contact information to free mental support services, food
distribution events, testing sites, infection prevention tips,
and other community services.
Supporting Local Non-Profits
Together we can do more. Striving to make an impact on
the lives of residents, East Valley Water District is proud
to support local non-profit organization with fulfilling their
mission of serving the community through its Surplus
Vehicle Donation Program. This program provides fully
functional vehicles to organizations that provide valuable
services to the community. This fiscal year, the District
donated a vehicle to Santa Claus Inc.
Para Más Información Visite eastvalley.org/covid19resources
Guí d Recurso Comunitario
E Agu de Gif e Segur Par Bebe
COMIDAS PARAS
PERSONAS MAYORES
El Centro Para Personas Mayores de Highland, en asociación con la Banda de Indios Misioneros de San Manuel, están proporcionando almuerzos calientes gratuitos
a los mayores. Lunes a viernes de 11:30 AM a 12:30 PM. Pase por la linea de carros localizado en 3102 de Highland Ave., Highland.
RESULTADOS DE
LAS PRUEBAS
El Departamento de Salud Pública del
Condado de San Bernardino tiene una
pagina de web que registra el numero de
casos de COVID-19 en nuestro condado.
Visite la pagina en:
http://wp.sbcounty.gov/dph/coronavirus
WWW
NÚMEROS
IMPORTANTES
Línea de información pública del Condado
de San Bernardino: (909) 387-3911
Distrito Escolar Unificado de la Ciudad de
San Bernardino: (909) 888-5437
Centro Para Personas Mayores de Highland:
(909) 862-8104
SERVICIOS
DE ASISTENCIA
Si usted o alguien que conoce se siente solo o
necesita apoyo, llame o envíe un mensaje de texto
para comunicarse con personal especializada del
Departamento de Salud. Es gratis y confidencial.
Llame al (909) 458-1517 o envíe un mensaje de
texto al (909) 420-0560
NO NECESITA COMPRAR AGUA EMBOTELLADA
East Valley Water District utiliza tecnología moderna y un método de
ultrafiltración de tratamiento que tratar hasta 8 millones de galones de
agua por día. No hay necesidad de almacenar agua embotellada. Usted
tiene un suministro de agua segura en casa.
JUNTOS
PODEMOS
PREVENIR
LA INFECCION
Evite Tocarse Su Cara
Mantenga Su Distancia de Al Menos 6 pies
Cubra Su Tos y Estornudos
Lávese SusManos Con Frecuencia
Opcione d Pag d Factura Gatuita
7 ELEVENSolo Efectivo, Recuerde Traer Su Factura
(909) 889-9501VISA, Mastercard,Amex o E-Check
TELÉFONO31111 Greenspot RoadCash, VISA,Mastercard o Amex
KIOSCO DE PAGO
eastvalley.orgVISA, Mastercardo Amex
POR POR LÍNEA
Senior Meal Events
With residents asked to shelter in place, organizations
like the Highland Senior Center were temporarily closed,
leaving older adult residents in need of nutrition services.
As a result, East Valley Water District and the San Manuel
Band of Mission Indians partnered with the Center to
provide free hot lunches through various drive-thru
events. Over 100 meals where distributed each day from
March 30 to April 11, 2020. The District also participated in
contact-less grocery delivery to a local senior living facility
in partnership with the City of Highland.
For More Information
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Highland Ave., Highlan
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TRACK COVID19
TESTING
The San Bernardino C
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Department of Public H
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dashboard to track CO
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our county. Access the
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http://wp.sbcounty.gov
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/
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WWW
IMPORTANT
NUMBERS
San Bernardino County
P
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l
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Information Line: (909) 387-3911San Bernardino City U
n
i
fi
e
d
S
c
h
o
o
l
District: (909) 888-5437
Highland Senior Center
:
(909) 862-8104
SUPPORT
SERVICES
If you or anyone you kn
o
w
i
s
f
e
e
l
i
n
g
lonely or needs suppo
r
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connect with specially t
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Health. It’s free & confid
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.
Call (909) 458-1517 or Text
(
9
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)
4
2
0
-
0
5
6
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NO NEED FOR BO
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East Valley Water Distri
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LET’S WORK
TOGETHER
TO SLOW
THE SPREAD
AvoidTouchingYour Face
Keep aDistanceof at Least6 Feet
Cover aCoughor Sneeze
Wash Your
Hands Often
Fe Bil Paymen Option
Cash Only,Rememberto Bring Your Bill
7 ELEVEN(909) 889-9501VISA, Mastercard,Amex or E-Check
PHONE31111 Greenspot RoadCash, VISA,Mastercard or Amex
KIOSKeastvalley.orgVISA, Mastercardor Amex
ONLINE
11EAST VALLEY WATER DISTRICT
FINANCIALPERFORMANCE
Revenue and Expenses
Providing safe drinking water to over 103,000 customers every day is the District’s
top priority and also one of its most significant expenses. The graphs below represent the
District’s combined revenue and expenses for FY 2019-20. For comparison purposes, FY 2017-18 and
FY 2018-19 revenue and expenses have also been included.
Please refer to the District’s CAFR for a comprehensive breakdown of expenses, which includes the
availability of additional details.
How is Revenue Managed?
The District utilizes revenue to fund daily operations, scheduled capital improvements and replacements, and principal
and interest for debt financed construction projects. Remaining revenue is invested back into capital improvement
projects to help maintain and improve the District’s system health so that EVWD may continue taking steps to support
the Vision Statement of providing world class public service.
Revenue also provides funding for conservation and rebate programs, which empowers customers to be efficient water
users and encourages water savings indoors and out. Excess net revenue after covering expenses and payments is
added to reserves, for capital replacements and unforeseen emergency expenses.
-GrantsNon-OperatingOperating
FY 2019-20
$50.42MILLION
FY 2018-19 FY 2017-18
$41.50MILLION $41.29MILLION
$37.92MILLION$37.58MILLION
$37.83MILLION
Revnue Expense
Contributions -Non-OperatingOperating Special Items
FY 2019-20 FY 2018-19 FY 2017-18
Fiscal Year 2019-20 Rae Revnue
42%WATER SALES
23%METER CHARGES
12%WASTEWATERCOLLECTION
21%WASTEWATERTREATMENT
2% OTHER CHARGES
12 POPULAR ANNUAL FINANCIAL REPORT
Revenue by Sources
The District uses revenue to fund day-to-day operations.
East Valley Water District receives 97 percent of its revenue from user rates and fees; the District receives no increment
from property or sales taxes. Rates and fees are reviewed on 3 to 5 year cycles and are adjusted as necessary to
meet the costs of providing services to ratepayers.
26.9 25.5 26.6 25.4 25.9
13.4 13.8 13.2 13.6 13.8
10
15
20
25
30
FY 17-18
Actual
FY 18-19
Actual
FY 19-20
Actual
FY 20-21
Projected
FY 21-22
Projected
Water Operating Revenue Wastewater Operating Revenue
Revnue Hisry & Frecas (in milins)
Note: The District’s
water sales and meter
charge revenue is
expected to decrease
through FY 2020-21.
Due to rate increases,
residents tend to reduce
their water usage.
Additional information
regarding the approved
rates can be found at
eastvalley.org/rates.
Meter charges are fixed monthly charges
assessed to customers based on the size
of the service connection to their property.
Wastewater collection charges
are 1) fixed monthly charges for
single family residences, and
2) a combination of fixed and
volumetric charges for commercial
and multi-family customers.
Wastewater treatment rates are
established by, and revenue remitted
to, the City of San Bernardino Municipal
Water Department, which is currently
contracted to treat all wastewater
generated by District customers.
Other charges are assessed
according to an adopted fee
schedule, but are only charged to
users who request, or require, use
of District resources beyond the
scope of delivering normal water
and wastewater services.
Water sales are based on
the volume of water used
by a customer during the
monthly billing period.
13EAST VALLEY WATER DISTRICT
Breakdown of Expenses
Expenses are the cost of providing water to meet customer demand and collecting and treating wastewater
from customer residences or places of business. East Valley Water District strives to provide safe and
reliable water delivery services. Despite the severity of the recent drought, the District has put forth significant effort
to overcome the challenges of maintaining a fiscally sustainable and operationally dependable organization.
Operating expenses are identified and accounted for at the department level.
Source of Supply - Expenses related to the extraction of groundwater,
and for procuring water from the Santa Ana River or State Water Project
when supply is available.
Pumping - Expenses related to moving water throughout the District’s
water distribution system.
Water Treatment - Expenses related to the treatment of water.
Transmission and Distribution - Expenses for transmitting water to
treatment plants and storage reservoirs for distribution to commercial
and residential customers.
Customer Accounts - Expenses related to the service of customer
accounts including, postage, telephone, printing and publishing, and
billing services.
Wastewater Treatment - Expenses related to the contracted service
currently provided by the City of San Bernardino Municipal Water
Department.
Wastewater Collection - Expenses for the operation and maintenance
of the District’s system of wastewater collection pipelines.
Administrative and General - Expenses related to the administration
of District operations. For example, employee compensation, benefits,
conservation rebates, office supplies, banking services, materials and
supplies, utilities, fuel, permits, insurance claims, legal services, and
printing and publishing.
Depreciation - Expenses related to the use of capital assets over time.
Other Expenses - Expenses not related to the District’s current cost of
utility service delivery.
Explanation of Expenses
Expense
9
1
2
9
5
23
2
28
17
4
Source of Supply
Pumping
Treatment
Trans & Distribution
Customer Accts
Wastewater Treatment
Wastewater Collection
Admin & General
Depreciation
Interest Expense
This graph identifies how every dollar spent
is allocated to cover expenses (in cents).
14 POPULAR ANNUAL FINANCIAL REPORT
Outstanding Long-Term Debt
Much like how a mortgage is financed to spread costs over 30 years, East Valley Water District has incurred debt to fund
large capital projects. The District has adopted a Debt Management Policy to clearly state that long-term borrowing is
only to be used for Capital Improvement Projects that cannot be funded from current revenues.
Similar to an individual’s credit score, public agencies have a bond rating used by investors to determine risk. The
District has a bond rating of AA- by both the Fitch and the Standard and Poor’s rating services. This is considered a high
quality investment grade.
East Valley Water District’s long-term debt consists of bonds, loans and installment purchases.
Explanin f Deb (in milins)
63.4%STERLING NATURALRESOURCE CENTER
1.7% US BANK LOAN
21.6%2010 BONDS
12.1%2013 BONDS
2.6% SBVMWD LOAN
6.2% STATE DEPT. OF WATER RESOURCE
US Bank Loan - Issued
for the purchase and
installation of energy
conservation equipment
at several of the District’s
water production facilities.
Sterling Natural Resource
Center Loan - Funded the
design and construction of
the District’s water recycling
facility that will capture and treat
District wastewater flows. Recycled
water will be recharged to the
Bunker Hill Groundwater basin.
2010 Bonds - Issued to refinance all
previous outstanding long-term debt
and to provide $16 million for water
quality improvement projects.
2013 Bonds - Financed the
construction of the District’s
new administration and
operations headquarters
designed to serve as a
resource for the community.
State Department of Water Resources Loans -
Funded the improvement and expansion of the
District’s surface water treatment plant.
SBVMWD Loans - Agreement
with the San Bernardino Valley
Municipal Water District for
the construction, financing,
and maintenance of a City
Creek Turnout and Plant 134
Hydroelectric Station. The station
provides the District with direct
access to State Project Water,
to be used for the surface water
treatment plant.
15EAST VALLEY WATER DISTRICT
Two-Year Comparative Net Position (In Millions)
As an infrastructure based organization, the District directs significant resources in capital investments to maintain
and improve its water and wastewater system. Comparative net position offers perspective of the District’s assets,
liabilities, and equity. The information presented below applies to fiscal years ended June 30, 2020 and 2019.
Current Assets - Cash and cash equivalents, customer utility
receivables, inventory, prepaid expenses, and other liquid
assets that can be readily converted to cash.
Restricted Assets - Cash equivalents, grants and bonds
restricted for a specific purpose and therefore not readily
available to use.
Other Assets - Special Assessments receivable from certain
property owners for system improvements that benefit only
their properties.
Capital Assets - Any land, building, equipment, vehicles,
inventory, treatment plants, pipeline, and water distribution
systems owned by the District.
Deferred Outflow of Resources - Use of net assets attributed
to future reporting periods, such as prepaid items and
deferred charges.
Explanation of Assets
Current Liabilities - Present financial obligations including,
payments to vendors, payroll, and employee benefits.
Non-Current Liabilities - Long-term financial obligations
including payments for loans, bonds, and employee
retirement benefits.
Deferred Inflow of Resources - Receipt of net assets
attributed to future reporting periods, such as deferred
revenue and advance collections.
Equity (Net Position) - Represents the excess of assets
over liabilities.
Explanation of Liabilities and
Equity (Net Position)
Ne Psin 2020
$276.1 MILLION TOTAL ASSETS
Ne Psin 2019
$220.4 MILLION TOTAL ASSETS
$39.5 $10.2
$0.3
$4.1
$222Current Assets
Restricted Assets
Other Assets
Capital Assets
Deferred Outflows of Resources
Current Liabilities
Non-Current Liabilities
Net Position
Deferred Inflows
$276.1 MILLION LIABILITIES & EQUITY $220.4 MILLION LIABILITIES & EQUITY$18.5
$121
$0.70
$3.6
$135.9
$38.6
$169.7
$0.3
$8.2
$11.5
$123.2
$85
$0.70
Safe Reliable Water & Wastewater Service Provider
East Valley Water District was formed in 1954 and provides
water and wastewater services to over 103,000 residents
within the cities of Highland and San Bernardino, and
portions of San Bernardino County. EVWD operates
under the direction of a 5-member elected Board.
Office Hours
Monday – Thursday 8:00am – 5:00pm
2nd and 4th Tuesday 9:00am – 5:00pm
Friday 7:30am – 4:30pm
Customer Service & After-Hours
Emergency Service
(909) 889-9501
District Headquarters
31111 Greenspot Road
Highland, California 92346
(909) 889-9501 www.eastvalley.org
District Board Meetings
Second and Fourth Wednesday of Each Month
To attend online or telephonically or through the Microsoft
Teams App, visit www.eastvalley.org/AgendaCenter for
details and login information.
BOARD AGENDA STAFF REPORT
Agenda Item #3.
Meeting Date: November 19, 2020
To: Commission Members
From: Director of Strategic Services
Subject: Sterling Natural Resource Center Project Update
RECOMMENDATION:
This agenda item is for informational purposes only.
BACKGROUND / ANALYSIS:
Construction activities continues for the Sterling Natural Resource Center. Since the project is using the
progressive design-build model, construction continues while design efforts are underway in a collaborative team
environment with the project partners. The design team is incorporating the bio-energy enhancement into
the various elements of the treatment process, offsite improvements, and pipeline.
Efforts continue to work through the various regulatory approvals necessary for the project, working
closely with Southern California Edison, the Regional Water Quality Control Board, and the cities of Highland
and San Bernardino. This is an on-going process in tandem with the construction effort.
The District continues to provide information through website content, social media posts and bill inserts.
October marked the two-year anniversary for the community ground breaking celebration, which was an
ideal opportunity to highlight construction progress on social media during the week of October
18. Additional outreach is being sent bi-monthly to residents living in the vicinity of the site. Staff maintains
dialogue with the community in spite of the C OVID restrictions and gathering limitations.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability
d) Provide Quality Information to Encourage Community Engagement
FISCAL IMPACT
There is no fiscal impact associated with this update.
Respectfully submitted:
Kelly Malloy
Director for Strategic Services
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: Novemb er 19, 2020
To: C ommis s io n Members
F rom: G eneral Manager/C EO
Subject: Emergency R esponse and G rant Update
R E C O MME N D AT IO N:
T his item is fo r info rmatio n o nly, no actio n is req ues ted at this time.
B AC KGR O UN D / AN ALYS IS :
Eas t Valley Water Dis tric t is committed to pro viding wo rld c lass p ublic s ervice, this includ es going to great
lengths to meet the needs o f the c o mmunity d uring b o th normal and emergenc y situatio ns .
O ver the last year, a team o f s taff members have b een wo rking to up d ate the Dis trict's emergency prep ared nes s
d o cuments. T his inc lud es an evaluation o f the hazard s that could oc cur within the servic e area, development of
p lanned res pons es to emergencies, and identificatio n of projec ts that could mitigate the imp act o f future
emergenc ies . At this point in time four separate d o cuments have been updated to b e c o ns is tent with the Dis tric t’s
vision alo ng with S tate and F ederal requirements. T he Dis trict has develo p ed a d raft Bus iness C ontinuity P lan,
which foc us es s p ec ifically on resuming and maintaining o p eratio ns d uring and after an emergency. T his
d o cument is c urrently in the final s tages of internal review.
T he info rmatio n compiled in these d o cuments is no w b eing used to d evelop a multi-millio n d ollar grant to help
mitigate d amage to the s ystem from emergenc ies like earthq uakes and wild fires by rep lacing rigid p ip eline in
s p ecific areas o f the c o mmunity. T his extens ive pro cess is und erway with a collaborative effo rt b etween Dis tric t
s taff members.
W hile this p ro ces s has b een underway, the Dis tric t has been adapting to the unique circ umstanc es c aused by the
C O VID-19 pandemic . O peratio nal ad jus tments were implemented at the Distric t level to comply with regulato ry
guid elines while maintaining s ervice level for the c o mmunity. T his inc luded the District p ro claiming a lo c al state
o f emergenc y, whic h allo ws for the mo d ific ation o f daily o p eratio ns to meet the needs o f the o rganizatio nal
vision.
T his emergenc y has b een an o p p ortunity fo r s taff to utilize the proc es s es and procedures that have been p ut in
p lace based on fed eral s tand ard s . G iven the cost o f res p o nding to this emergency the Dis tric t has s ubmitted
o ver $130,000 in C O VI D-19 related exp ens es to the C alifornia O ffic e of Emergenc y S ervices.
T he Dis tric t has continued providing s ervic e to the c o mmunity, while maintaining a s afe work environment. S inc e
Marc h 2020 the Dis trict has b een operating with a hyb rid staffing plan through a comb inatio n o r both res tric ted
o n-site and remo te wo rk. F or ac tive wo rk areas the Dis tric t is us ing enhanc ed cleaning meas ures.
R es p ec tfully s ubmitted :
Kelly Mallo y
Directo r o f S trategic S ervices
In ad d ition to C O VI D-19, the Dis tric t respond ed to the rec ent wind event which imp acted S o uthern C alifornia.
Maintaining p o wer is a c ritic al c omponent to d elivering water to o ur c o mmunity, which requires active monitoring
and the us e o f alternative energy eq uip ment. T he District rec ently s ubmitted a grant applic atio n for a stationary
generator at a lo catio n in the fo o thills.
In the mid s t of the real-wo rld emergenc ies , the Dis tric t c o ntinues to train s taff and practice the plan. R ec ently,
the District partic ip ated in the wo rld wid e G reat S hakeout event. During this event the Dis tric t cond uc ted an
evac uatio n drill, c hec k of the staff communicatio n s ys tems , and ab ility to log into the C o unty's emergenc y
s ystem.
T he District will continue to res p o nd to emergenc ies and take step s to b e prepared fo r ones in the future. An
effective emergency preparednes s program requires o n-going attention and ad jus tments by s taff thro ughout the
o rganizatio n.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth
a) Ad vanc e Emergency P repared ness Effo rts
d ) Embrace an Environment of Active Learning and Knowled ge S haring
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this item.