HomeMy WebLinkAboutAgenda Packet - Finance & Human Resources Committee - 06/28/2016FINANCE AND POLICY COMMITTEE
June 28, 2016 - 3:30 PM
31111 Greenspot Road, Highland CA 92346
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
NEW BUSINESS
1.Approve the March 29, 2016 Finance and Policy Standing Committee Meeting
Minutes
2.Approve the April 26, 2016 Finance and Policy Standing Committee Meeting
Minutes
3.May 2016 Disbursements: Accounts payable disbursements for the period include
check numbers 247619 through 247891, bank drafts, and ACH Payments in the
amount of $4,884,566.29 and $323,938.19 for payroll.
4.Financial Statements for May 2016
5.Liens to Tax Rolls 2016-17
6.Auditor Communication Letter in Conformity with Statement on Auditing Standards
(SAS) 114.
ADJOURN
P LEASE NOT E:
P ursuant to Go vernment Co d e Sectio n 54954.2(a), any reques t fo r a d is ability-related modific ation or
ac commod ation, inc luding auxiliary aid s o r s ervices , that is s o ught in ord er to participate in the ab o ve-
agendized pub lic meeting s hould be d irected to the Dis tric t Clerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
1
Minutes 3/29/2016 cmk
Subject to Approval
EAST VALLEY WATER DISTRICT March 29, 2016
FINANCE AND POLICY STANDING COMMITTEE MEETING
MINUTES
Director James Morales, Jr. called the meeting to order at 3:29 p.m. and Director David
E. Smith led the flag salute.
PRESENT: Directors: Morales, Smith
ABSENT: None
STAFF: Brian Tompkins, Chief Financial Officer; Kerrie Bryan, HR/Risk &
Safety Manager; Cecilia Contreras, Sr. Administrative Assistant;
Christi Koide, Administrative Assistant
GUEST(s): Members of the public
PUBLIC COMMENTS
Director Morales declared the public participation section of the meeting open at 3:32
p.m.
Mr. Yauger stated that the Customer Service Policy is positive and feels that the same
level of service should be provided throughout all departments within the organization.
There being no further written or verbal comments the public participation section of
the meeting was closed at 3:37 p.m.
APPROVE THE FEBRUARY 22, 2016 FINANCE AND POLICY STANDING COMMITTEE
MEETING MINUTES
M/S/C (Morales-Smith) that the Finance and Policy Standing Committee approve
the February 22, 2016 meeting minutes as submitted.
FEBRUARY 2016 DISBURSEMENTS: ACCOUNTS PAYABLE DISBURSEMENTS FOR THE
PERIOD INCLUDE CHECK NUMBERS 246898 THROUGH 247133, BANK DRAFTS, AND
ACH PAYMENTS IN THE AMOUNT OF $3,444,331.65 AND $315,584.55 FOR PAYROLL.
The Chief Financial Officer addressed a number of questions raised by the Committee
regarding disbursements made during the month of February.
2
Minutes 3/29/2016 cmk
FINANCIAL STATEMENTS FOR FEBRUARY 2016
The Chief Financial Officer provided a brief overview of each report within the Financial
Statements.
Directors Morales and Smith stated that the reports for the Financial Statements are
very informative.
INVESTMENT POLICY REVIEW
The Chief Financial Officer reviewed all proposed updates to the District’s Investment
Policy, which included suggestions by the California Municipal Treasurers Association.
ADMINISTRATIVE POLICIES UPDATE
The HR, Risk and Safety Manager provided the Committee with a brief overview of the
Administrative Policies Manual and the proposed updates to the Customer Service and
Employee Safety and Security policies.
ADJOURN
The meeting adjourned at 4:19 p.m.
__________________________ ____________________________
James Morales, Jr., David E. Smith,
Governing Board Member Governing Board Member
Page 1 of 2
Minutes 4/26/2016 cmk
Subject to Approval
EAST VALLEY WATER DISTRICT April 26, 2016
FINANCE AND POLICY STANDING COMMITTEE MEETING
MINUTES
Ms. Hendricksen called the meeting to order at 3:31 p.m. and Ms. Bryan led the flag
salute.
PRESENT: Director Smith
ABSENT: Director Morales
STAFF: Brian Tompkins, Chief Financial Officer; Kerrie Bryan, HR/Risk &
Safety Manager; Justine Hendricksen, District Clerk; Christi Koide,
Administrative Assistant
GUEST(s): Members of the public
PUBLIC COMMENTS
Ms. Hendricksen declared the public participation section of the meeting open at 3:32
p.m.
There being no further written or verbal comments the public participation section of
the meeting was closed at 3:33 p.m.
APPROVE THE MARCH 29, 2016 FINANCE AND POLICY STANDING COMMITTEE
MEETING MINUTES
Director Morales was absent and therefore, these minutes will be presented again
during the next committee meeting.
MARCH 2016 DISBURSEMENTS: ACCOUNTS PAYABLE DISBURSEMENTS FOR THE
PERIOD INCLUDE CHECK NUMBERS 247134 THROUGH 247425, BANK DRAFTS, AND
ACH PAYMENTS IN THE AMOUNT OF $2,977,652.88 AND $354,115.43 FOR PAYROLL.
The Chief Financial Officer explained there were seven disbursements that were greater
than $50,000.
FINANCIAL STATEMENTS FOR MARCH 2016
The Chief Financial Officer stated that the decrease in water sales in March compared
to last year is due to the increased conservation efforts by customers and mandates by
the State.
Page 2 of 2
Minutes 4/26/2016 cmk
The Chief Financial Officer provided a brief overview of department spending.
INVESTMENT REPORT FOR QUARTER ENDED MARCH 31, 2016
The Chief Financial Officer discussed a significant increase in interest rates for the
Local Agency Investment Fund this quarter, which will hopefully result in better returns
on money held in this fund.
UPDATE TO COMPENSATION PROGRAM AND PERFORMANCE MANAGEMENT POLICIES
The HR/Risk and Safety Manager provided the committee with a brief overview of the
proposed updates to the Compensation Program and Performance Management policies.
ADJOURN
The meeting adjourned at 3:57 p.m.
James Morales, Jr., David E. Smith,
Governing Board Member Governing Board Member
STAFF REPORT
Agend a Item #3.
Meeting Date: June 28, 2016
Co nsent Item
To: F INANCE AND POLICY COMMITTEE Memb ers
From: General Manager/CEO
Subject: May 2016 Disbursements : Ac counts p ayab le dis b urs ements fo r the period includ e check numb ers
247619 thro ugh 247891, b ank drafts, and ACH Payments in the amount of $4,884,566.29 and
$323,938.19 for p ayro ll.
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs review the District’s expense d is burs ements fo r the perio d May 1,
2016 through May 31, 2016 in the amount of $5,208,504.48.
BACKGROUND / ANALYSIS:
In the c o ntinued effort to be fisc ally trans p arent, the payment register fo r s upplies , materials , servic es , and
p ayro ll for May 2016 is attached fo r review and approval. This process p ro vid es the Board and the public an
o pportunity to review the exp ens es of the Dis tric t. Acc o unts P ayab le is p roc es s ed weekly, while payroll is
p roc es s ed b i-weekly. Information to justify eac h exp enditure is availab le thro ugh the Finance Dep artment.
Acc o unts payable d is b urs ements fo r the perio d inc lude c hec k numbers 247619 through 247891, bank drafts , and
ACH Payments in the amount o f $4,884,566.29 and $323,938.19 for payroll. Significant exp ens es greater than o r
equal to $50,000 are further explained b elo w:
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
Suffic ient fund s have been b ud geted in the ad o p ted FY 2015-16 Budget.
ATTACHMENTS:
Description Type
May 20 16 Payment Register Backup Material
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/05/2016 247619 NHON HOAI NGUYEN-HO 61.03$
05/05/2016 247620 ROBERT E MILLER 8.24
05/05/2016 247621 ERE INVESTMENTS LLC 90.21
05/05/2016 247637 KA'RON JACKSON 37.29
05/05/2016 247638 AGUSTIN AGUAYO 74.90
05/05/2016 247639 ANDES SOLO 401K TRUST 16.93
05/05/2016 247640 ADRAIN MONARREZ 38.33
05/05/2016 247641 MYSMARTLEASE.COM 330.52
05/05/2016 247642 MYSMARTLEASE.COM 577.53
05/05/2016 247643 JADEL ENTERPRISES 4.06
05/05/2016 247644 JUAN ANDRADE 104.58
05/05/2016 247645 COBRA-28 LDT 53.28
05/05/2016 247646 ELDEN LEGGETT 24.11
05/05/2016 247647 CHARNEICE MCKENZIE 63.48
05/05/2016 247648 BARRY SHARP 27.06
05/05/2016 247649 JASMINE AYRES 95.63
05/05/2016 247650 FREO CA LLC 39.57
05/05/2016 247651 MONICA BONILLA 29.62
05/05/2016 247652 ARDEN MALANG 2,500.00
05/05/2016 247653 ARII MULJONO 129.99
05/05/2016 247654 BUYANG CAO 2,500.00
05/05/2016 247655 CARMEN MORALEZ 98.00
05/05/2016 247656 CECIL BRADLEY 5,000.00
05/05/2016 247657 JUAN MELERO 650.00
05/05/2016 247658 KELLY NGUYEN 300.00
05/05/2016 247659 KELLY TOBIN 362.00
05/05/2016 247660 LUIS M ROBLES 300.00
05/05/2016 247661 PETE OLARANONT 200.00
05/05/2016 247662 ROBERT TEEL 100.00
05/05/2016 247663 SYLVIA SALTMARSH 30.00
05/05/2016 247664 TERRIE MILLER 100.00
05/05/2016 247665 THOMAS GILTNER 2,500.00
05/05/2016 247666 TOMMY MULLAN 129.99
05/05/2016 247667 UNITED EMPIRE INSURANCE BROKERS, INC 500.00
05/05/2016 247668 AMAZON.COM, LLC 1,944.53
05/05/2016 247669 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 206.27
05/05/2016 247670 BOOT BARN, INC 216.49
05/05/2016 247671 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1,202.58
05/05/2016 247672 COLONIAL LIFE, PREMIUM 994.48
05/05/2016 247673 DIB'S SAFE & LOCK SERVICE 14.70
05/05/2016 247674 DIRECTV 236.97
05/05/2016 247675 DLT SOLUTIONS, LLC 2,510.75
05/05/2016 247676 DONEGAN TREE SERVICE 700.00
05/05/2016 247677 EVERSOFT, INC 192.28
05/05/2016 247678 EWING IRRIGATION PRODUCTS INC 60.52
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 1 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/05/2016 247679 EZEQUIEL ELECTRIC, INC. 875.00
05/05/2016 247680 FAIRVIEW FORD SALES,INC 27.63
05/05/2016 247681 FLEET SERVICES /COLTON TRUCK 104.55
05/05/2016 247682 FRONTIER COMMUNICATIONS 879.57
05/05/2016 247683 GARY YOUNG 441.53
05/05/2016 247684 HATFIELD BUICK 650.22
05/05/2016 247685 HD SUPPLY WATERWORKS, LTD 20,379.59
05/05/2016 247686 HENRY SOWLE 451.46
05/05/2016 247687 HIGHLAND AREA CHAMBER OF COMMERCE 300.00
05/05/2016 247688 INLAND WATER WORKS SUPPLY CO 593.22
05/05/2016 247689 K & L HARDWARE 22.91
05/05/2016 247690 KONICA MINOLTA 136.64
05/05/2016 247691 LAMAR TRANSIT, LLC 500.00
05/05/2016 247692 MARY JAQUISH 624.10
05/05/2016 247693 MICHAEL BAFFA 195.00
05/05/2016 247694 MICHAEL REARDON 451.46
05/05/2016 247695 NAPA AUTO PARTS 128.69
05/05/2016 247696 PACIFIC WESTERN BANK 10,749.50
05/05/2016 247697 PARTY PLUS RENTALS 207.36
05/05/2016 247698 POMONA VALLEY WORKSHOP 1,985.50
05/05/2016 247699 RAYMOND ROYBAL 250.00
05/05/2016 247700 Social Security 188.22
05/05/2016 247701 SOUTH COAST A Q M D 122.53
05/05/2016 247702 STAPLES BUSINESS ADVANTAGE 2,013.08
05/05/2016 247704 SUMMIT FIRE PROTECTION, INC 2,458.00
05/05/2016 247705 TELOG INSTRUMENTS, INC 2,310.00
05/05/2016 247706 THE GAS COMPANY 314.59
05/05/2016 247707 UNITED PARCEL SERVICE, INC. 21.90
05/05/2016 247708 VALLEY OFFICE EQUIPMENT 428.05
05/05/2016 247709 WATER EDUCATION FOUNDATION 1,575.00
05/05/2016 247710 WESTERN MUNICIPAL WATER DISTRICT 750.00
05/09/2016 247711 BEAR VALLEY MUTUAL WATER COMPANY 63.00
05/11/2016 247712
NATIONAL AUTO FLEET GROUP, CHEVROLET OF
WATSONVILLE 65,881.13
05/11/2016 247713 ADP, INC 205.92
05/11/2016 247714 ALLIED REFRIGERATION INC. 219.16
05/11/2016 247715 AMERICAN WATER WORKS ASSOCIATION 3,461.00
05/11/2016 247716 AMERIGAS 65.36
05/11/2016 247717 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 427.25
05/11/2016 247718 BOOT BARN, INC 406.95
05/11/2016 247719 CAL DISPOSAL 257.80
05/11/2016 247720 CHEM-TECH INTERNATIONAL INC 23,339.02
05/11/2016 247721 CULLIGAN OF ONTARIO 50.00
05/11/2016 247722 DANIELS TIRE SERVICE, INC 1,551.91
05/11/2016 247723 DEPARTMENT OF CONSUMER AFFAIRS 50.00
05/11/2016 247724 DIB'S SAFE & LOCK SERVICE 268.71
05/11/2016 247725 EMPLOYMENT DEVELOPMENT DEPT. 132.00
05/11/2016 247726 EXPERIAN 152.96
05/11/2016 247727 EZEQUIEL ELECTRIC, INC. 1,549.00
05/11/2016 247728 HATFIELD BUICK 271.48
05/11/2016 247729 HD SUPPLY WATERWORKS, LTD 4,186.53
05/11/2016 247730 INLAND WATER WORKS SUPPLY CO 3,238.84
05/11/2016 247731 K & L HARDWARE 104.45
05/11/2016 247732 POMONA VALLEY WORKSHOP 770.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 2 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/11/2016 247733 SCN, SECURITY COMMUNICATION NETWORK, INC 285.00
05/11/2016 247734 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 510.00
05/11/2016 247735 SOUTHERN CALIFORNIA EDISON COMPANY 27.21
05/11/2016 247736 STAPLES BUSINESS ADVANTAGE 143.16
05/11/2016 247737 TIM VITRANO 155.00
05/11/2016 247738 TYLER TECHNOLGIES 2,000.00
05/11/2016 247739 UNITED PARCEL SERVICE, INC. 11.17
05/11/2016 247740 VALERO MARKETING & SUPPLY COMP 7,128.21
05/11/2016 247741 CRHISTIAN CASTRO 160.97
05/11/2016 247742 STEVE & NORA HARDIN 47.31
05/11/2016 247743 KENNETH WARD 46.36
05/11/2016 247744 MICHAEL GOEDDE 11.75
05/11/2016 247745 LYN EDGEMON 41.03
05/11/2016 247746 EDWIN CLARIBAL MOLINA FLORES 70.35
05/11/2016 247747 EAGLE VISTA EQUITIES, LLC 3.65
05/11/2016 247748 ALBERT LE 80.40
05/11/2016 247749 NANCY HARPER TTEE CHANCE FAMILY 71.32
05/11/2016 247750 RE/MAX NEW HORIZONS 24.17
05/11/2016 247751 HEATHER HACKNEY 8.22
05/11/2016 247752 ALTISOURCE SINGLE FAMILY INC 151.11
05/11/2016 247753 MATTHEW GUNN 14.49
05/11/2016 247754 TERRY HOANG 8.69
05/18/2016 247755 SERVICELINK 21.00
05/18/2016 247756 D & A INVESTMENTS 72.38
05/18/2016 247757 D & A INVESTMENTS 42.70
05/18/2016 247758 UNDERWOOD PARTNERS LLC 13.97
05/18/2016 247759 SAFEGUARD PROPERTIES 24.76
05/18/2016 247760 CLEAN STREET 1,565.68
05/18/2016 247761 LANDSCAPE INC. MARINA 1,800.00
05/18/2016 247762 JOSHUA GRADING & EXCAVATING 1,775.00
05/18/2016 247763 GARY EDWARDS 1,649.82
05/18/2016 247764 JOSE FAVELA 26.33
05/18/2016 247765 BRH3 LLC 82.94
05/18/2016 247766 JESSICA MORENO 9.78
05/18/2016 247767 DUKE PARTNERS, LLC 36.24
05/18/2016 247768 ALFONSO GONZALEZ 150.00
05/18/2016 247769 BUYANG CAO 200.00
05/18/2016 247770 DAVID GADEA 200.00
05/18/2016 247771 IAN KINGSLEY 2,300.00
05/18/2016 247772 JANET PARK 100.00
05/18/2016 247773 JENNIFER WALLACE 150.00
05/18/2016 247774 JOSE GONZALEZ 260.00
05/18/2016 247775 LOYOLA GONZALEZ 100.00
05/18/2016 247776 MALIHA AHMAD 100.00
05/18/2016 247777 MAXIM A SATTAROV 200.00
05/18/2016 247778 PHONG TON 109.99
05/18/2016 247779 REBECCA HENRY 100.00
05/18/2016 247780 SANJAY PATEL 300.00
05/18/2016 247781 SHILOH SANDERS 180.97
05/18/2016 247782 SYLVIA SALTMARSH 30.00
05/18/2016 247783 TERRIE MILLER 88.00
05/18/2016 247784 WILLIAM JAQUISH 655.84
05/19/2016 247785 ALLIED REFRIGERATION INC. 210.01
05/19/2016 247786 ANDREW MATA 2,205.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 3 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/19/2016 247787 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 270.45
05/19/2016 247788 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 238.36
05/19/2016 247789 C&M ELECTRIC 2,609.13
05/19/2016 247790 CALIFORNIA SPECIAL DISTRICTS 900.00
05/19/2016 247791 CDW GOVERNMENT 288.33
05/19/2016 247792 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 559.98
05/19/2016 247793 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 152.00
05/19/2016 247794 EWING IRRIGATION PRODUCTS INC 168.22
05/19/2016 247795 FLEET METAL BOX CORP 1,516.91
05/19/2016 247796 FRONTIER COMMUNICATIONS 1,228.04
05/19/2016 247797 HATFIELD BUICK 137.70
05/19/2016 247798 HD SUPPLY WATERWORKS, LTD 5,190.28
05/19/2016 247799 HIGHLAND COMMUNITY NEWS 3,197.19
05/19/2016 247800 HUB CONSTRUCTION SPECIALTIES 197.79
05/19/2016 247801 HUMBERTO ALARCON 61.55
05/19/2016 247802 IAPMA-HR 50.00
05/19/2016 247803 IDEA HALL 32,411.30
05/19/2016 247804 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00
05/19/2016 247805 INLAND DESERT SECURITY & COMMUNICATIONS, INC 460.50
05/19/2016 247806 INLAND WATER WORKS SUPPLY CO 2,460.90
05/19/2016 247807 K & L HARDWARE 120.93
05/19/2016 247808 KONICA MINOLTA 1,117.74
05/19/2016 247809 KONICA MINOLTA BUSINESS 405.06
05/19/2016 247810 LAND ENGINEERING CONSULTANTS 34,743.60
05/19/2016 247811 LOUIE CHECK 35.00
05/19/2016 247812 MICHAEL JARAMILLO 243.50
05/19/2016 247813 MORGAN COMPANY/ WRM, INC. 96.00
05/19/2016 247814 NAPA AUTO PARTS 5.38
05/19/2016 247815 PLUMBERS DEPOT INC. 2,641.85
05/19/2016 247816 POMONA VALLEY WORKSHOP 1,001.00
05/19/2016 247817 SCN, SECURITY COMMUNICATION NETWORK, INC 985.00
05/19/2016 247818 SOUTHERN CALIFORNIA EDISON COMPANY 112,790.53
05/19/2016 247819 STAPLES BUSINESS ADVANTAGE 64.13
05/19/2016 247820 TELEPACIFIC COMMUNICATIONS 2,770.58
05/19/2016 247821 U.S. BANCORP SERVICE CENTER 15,250.67
05/19/2016 247826 UNITED PARCEL SERVICE, INC. 36.14
05/19/2016 247827 VERIZON WIRELESS 3,630.08
05/19/2016 247829 WAYPOINT SAILING 1,000.00
05/19/2016 247830 WAYPOINT SAILING 1,000.00
05/26/2016 247831 ADP, INC 205.92
05/26/2016 247832 AMAZON.COM, LLC 3,445.51
05/26/2016 247833 AT&T 714.33
05/26/2016 247834 BURGESS MOVING & STORAGE 895.12
05/26/2016 247835 CALIFORNIA-NEVADA SECTION, AWWA 80.00
05/26/2016 247836 CHEM-TECH INTERNATIONAL INC 25,969.77
05/26/2016 247837 COUNTY OF SAN BDNO FLEET 153.30
05/26/2016 247838 COUNTY OF SAN BERNARDINO, PUBLIC HEALTH 138.00
05/26/2016 247839 DANIELS TIRE SERVICE, INC 1,028.26
05/26/2016 247840 DIB'S SAFE & LOCK SERVICE 307.43
05/26/2016 247841 E H WACKS COMPANY 315.50
05/26/2016 247842 EYE MED VISION CARE 843.36
05/26/2016 247843 FRONTIER COMMUNICATIONS 418.02
05/26/2016 247844 GNA FIRE ELECTRIC, INC. 2,760.00
05/26/2016 247845 HATFIELD BUICK 126.28
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 4 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/26/2016 247846 I.C.W.A. 675.00
05/26/2016 247847 K & L HARDWARE 15.64
05/26/2016 247848 KEPWARE, INC 358.00
05/26/2016 247849 LAWSON PRODUCTS,INC 111.33
05/26/2016 247850 MATT ARMITAGE 48.55
05/26/2016 247851 METROPOLITAN LIFE INS CO 162.12
05/26/2016 247852 NAPA AUTO PARTS 133.88
05/26/2016 247853 PETTY CASH 285.46
05/26/2016 247854 PHOENIX LIFE INSURANCE COMPANY 81.86
05/26/2016 247855 PLUMBERS DEPOT INC. 1,900.84
05/26/2016 247856 POMONA VALLEY WORKSHOP 1,078.00
05/26/2016 247857 PRINCIPAL FINANCIAL GROUP 6,664.17
05/26/2016 247858 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 611,244.88
05/26/2016 247859 SOUTH COAST A.Q.M.D. 490.12
05/26/2016 247860 TYLER TECHNOLGIES 49,166.76
05/26/2016 247861 JO BETH CLAYTOR 900.00
05/26/2016 247862 NERAM VILLAGE INC 1,794.86
05/26/2016 247863 NERAM VILLAGE INC 1,678.86
05/26/2016 247864 NERAM VILLAGE INC 879.44
05/26/2016 247865 SAN BERDOO HOLDING COMPANY LLC 46.02
05/26/2016 247866 GENOA HOLDINGS INC 36.78
05/26/2016 247867 SEVEN TREES SHOPPING CTR 41.91
05/26/2016 247868 JACK BARENFELD GENERAL PTNR 527.51
05/26/2016 247869 JACK BARENFELD GENERAL PTNR 68.06
05/26/2016 247870 APEX REALTY 27.09
05/26/2016 247871 MARIA SALONY 24.50
05/26/2016 247872 SILVERBAY PROPERTY CORP 4.25
05/26/2016 247873 H3 REALTY GROUP 337.07
05/26/2016 247874 GINA DUONG 65.42
05/26/2016 247875 COLOA GREENE 15.03
05/26/2016 247876 JANA MORENO 26.27
05/26/2016 247877 CITY OF SAN BERNARDINO-SOCCER 40.70
05/26/2016 247878 CITY OF SAN BERNARDINO-SOCCER 1,578.24
05/26/2016 247879 CITY OF SAN BERNARDINO-SOCCER 54.29
05/26/2016 247880 CARL ROEDER 552.00
05/26/2016 247881 CHINTU HIRPARA 150.00
05/26/2016 247882 GILMA RODRIGUEZ 99.00
05/26/2016 247883 JAMES SAUCEDA 100.00
05/26/2016 247884 JENNY CLOSE 150.00
05/26/2016 247885 KRISTEN FRATT 588.00
05/26/2016 247886 SUMMERWIND ENTERPRISES 31,500.00
05/26/2016 247887 THOMAS STEINMETZ 150.00
05/26/2016 247888 URSULA RAMOS 150.00
05/26/2016 247889 VALLAN GENTLE 528.00
05/26/2016 247890 WILLIAM CLAYTON 116.00
05/26/2016 247891 YOLANDA ARELLANO 2,424.00
BANK DRAFTS
05/03/2016 DFT0001450 MERCHANT BANKCD 6,106.80$
05/03/2016 MISC0001263 J. MURA 401K CONTRIBUTIONS PER CONTRACT 18,000.00
05/04/2016 DFT0001449 AMEX DISCOUNT 386.12
05/05/2016 DFT0001448 Social Security 188.22
05/06/2016 DFT0001440 CALPERS/ DEFERRED COMPENSATION 13,000.26
05/06/2016 DFT0001441 CALPERS/ MEDICAL 73,872.10
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 5 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/06/2016 DFT0001442 CALPERS/ RETIREMENT 36,292.83
05/06/2016 DFT0001443 CA SDI Tax 1,805.45
05/06/2016 DFT0001444 Federal Payroll Tax 28,625.45
05/06/2016 DFT0001445 Medicare 6,451.52
05/06/2016 DFT0001446 State Payroll Tax 9,497.79
05/06/2016 DFT0001447 STATE DISBURSEMENT UNIT 3,248.97
05/09/2016 MISC0001264 WIRE TRANSFER 1,467,150.37
05/09/2016 MISC0001265 WIRE TRANSFER 1,202,340.96
05/10/2016 DFT0001462 TRANSFIRST DISCOUNT 7,522.94
05/10/2016 DFT0001463 FORTE, ACH DIRECT INC, ACH FEES 339.61
05/17/2016 DFT0001454 CALPERS,GASB & 1959 SURVIVOR BENEFITS 1,300.00
05/18/2016 DFT0001465 VERIFONE INC 22.00
05/19/2016 DFT0001455 CALPERS/ DEFERRED COMPENSATION 13,177.06
05/19/2016 DFT0001456 CALPERS/ RETIREMENT 36,296.58
05/19/2016 DFT0001460 STATE DISBURSEMENT UNIT 3,248.97
05/20/2016 DFT0001453 CA SDI Tax 2,051.50
05/20/2016 DFT0001457 Federal Payroll Tax 27,354.56
05/20/2016 DFT0001458 Medicare 6,746.42
05/20/2016 DFT0001459 Social Security 919.08
05/20/2016 DFT0001461 State Payroll Tax 8,797.64
05/20/2016 DFT0001464 CBB 3,110.12
05/25/2016 DFT0001476 VERIFONE INC 44.00
05/27/2016 DFT0001468 CALPERS, UAL PAYMENT 32,122.00
ACH PAYMENTS
05/05/2016 10001302 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 2,895.00$
05/05/2016 10001303 AMERICAN-1 AIRTIGHT SECURITY COMPANY 1,658.16
05/05/2016 10001304 AZTECA SYSTEMS, INC/ CITYWORKS 30,000.00
05/05/2016 10001305 CORA CONSTRUCTORS, INC. 204,240.30
05/05/2016 10001306 CV STRATEGIES 11,379.15
05/05/2016 10001307 DAVID HERNANDEZ 258.78
05/05/2016 10001308 EUROFINS EATON ANALYTICAL, INC 500.00
05/05/2016 10001309 EXCEL LANDSCAPE, ICN 12,200.00
05/05/2016 10001310 FARMER BROS. CO 585.09
05/05/2016 10001311 FRED STAFFORD 567.78
05/05/2016 10001312 FSA Only/East Valley Water District 1,583.81
05/05/2016 10001314 GARY STURDIVAN 567.78
05/05/2016 10001315 GORDON GRANT 489.95
05/05/2016 10001316 HAAKER EQUIPMENT COMPANY 632.71
05/05/2016 10001317 ICMA RETIREMENT CORPORATION 250.00
05/05/2016 10001318 JAMES BROWNING 650.00
05/05/2016 10001319 JANA FOX 458.71
05/05/2016 10001320 JOSE MILLAN 2,000.00
05/05/2016 10001321 MICHAEL HENDERSON 552.66
05/05/2016 10001322 MIKE J. ROQUET CONSTRUCTION INC 3,800.00
05/05/2016 10001323 MILLER SPATIAL SERVICES, LLC 8,152.50
05/05/2016 10001324 PACIFIC COAST TOOL & SUPPLY 170.83
05/05/2016 10001325 PARKHOUSE TIRE, INC 1,718.14
05/05/2016 10001326 PARSONS BRINCKERHOFF, INC 8,069.75
05/05/2016 10001327 PLUS 1 PERFORMANCE 19.06
05/05/2016 10001328 PSA PRINTING & MAILING SERVICES, INC 756.30
05/05/2016 10001329 REBECCA KASTEN 650.00
05/05/2016 10001330 SCHUBERT ENTERPRISES INC 110.00
05/05/2016 10001331 STEVEN FARRINGTON 650.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 6 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/05/2016 10001332 STUBBIES PROMOTIONS INC 740.50
05/05/2016 10001333 THOMAS P ORTON 377.23
05/05/2016 10001334 TROY ALARM, INC. 133.00
05/11/2016 10001335 #1 SON PLUMBING 2,470.00
05/11/2016 10001336 ADS ENVIRONMENTAL SERVICES 1,500.00
05/11/2016 10001337 ANTHONY'S IRRIGATION 8,555.00
05/11/2016 10001338 ARCADIS U.S., INC 11,325.81
05/11/2016 10001339 ASHOK K. DHINGRA 7,500.72
05/11/2016 10001340 CIHIGOYENETCHE, GROSSBERG & CLOUSE 63,139.00
05/11/2016 10001342 CLIFF'S PEST CONTROL 115.00
05/11/2016 10001343 CORELOGIC SOLUTIONS INC. 315.00
05/11/2016 10001344 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 231.00
05/11/2016 10001345 DIMENSION DATA NORTH AMERICA 26,242.04
05/11/2016 10001346 G & K SERVICES, CO. 1,638.35
05/11/2016 10001348 JOHN WITHERS ASSOCIATES 6,000.00
05/11/2016 10001349 LEGEND PUMP AND WELL 8,160.00
05/11/2016 10001350 MERLIN JOHNSON CONSTRUCTION 42,600.00
05/11/2016 10001351 NETWORK FLEET, INC 124.75
05/11/2016 10001352 PARKHOUSE TIRE, INC 799.19
05/11/2016 10001353 PLUS 1 PERFORMANCE 35.55
05/11/2016 10001354 POWERSTRIDE BATTERY CO. 202.65
05/11/2016 10001355 TROY ALARM, INC. 133.00
05/11/2016 10001356 UNDERGROUND SERVICE ALERT 166.50
05/11/2016 10001357 VULCAN MATERIALS COMPANY 541.50
05/11/2016 10001358 WAXIE SANITARY SUPPLY 248.70
05/19/2016 10001359 AECOM TECHNICAL SERVICES, INC 191.00
05/19/2016 10001360 AIRGAS, USA LLC 345.86
05/19/2016 10001361 CLEARFLY COMMUNATIONS 1,391.34
05/19/2016 10001362 CLIFF'S PEST CONTROL 143.00
05/19/2016 10001363 CLINICAL LAB OF S B 3,784.00
05/19/2016 10001364 EZEQUIEL ELECTRIC, INC. 2,248.00
05/19/2016 10001365 FERGUSON ENTERPRISES, INC. 1,244.78
05/19/2016 10001366 FSA Only/East Valley Water District 1,583.81
05/19/2016 10001368 G & K SERVICES, CO. 866.86
05/19/2016 10001369 G M SAGER CONSTRUCTION CO, INC 45,055.50
05/19/2016 10001370 LEGEND PUMP AND WELL 147.00
05/19/2016 10001371 LESLIE'S POOL SUPPLIES, INC. 238.44
05/19/2016 10001372 LINCOLN NATIONAL LIFE INS CO. 1,170.25
05/19/2016 10001373 LINCOLN NATIONAL LIFE INS CO. 755.43
05/19/2016 10001374 MANAGED HEALTH NETWORK 245.28
05/19/2016 10001375 MICHAEL BAFFA 180.00
05/19/2016 10001376 MICROSOFT CORPORATION 486.00
05/19/2016 10001377 NADERA MILBES 500.00
05/19/2016 10001378 P.A.D. PALM AUTO DETAIL 1,110.00
05/19/2016 10001379 PLUS 1 PERFORMANCE 1,174.56
05/19/2016 10001380 PSA PRINTING & MAILING SERVICES, INC 422.05
05/19/2016 10001381 SAFETY COMPLIANCE COMPANY 200.00
05/19/2016 10001382 STUBBIES PROMOTIONS INC 1,721.60
05/19/2016 10001383 SUPER PENNY MARKET 500.00
05/19/2016 10001384 USA BLUE BOOK 85.30
05/19/2016 10001385 VISTA PAINTS 509.13
05/26/2016 10001386 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 13,760.00
05/26/2016 10001387 ASHOK K. DHINGRA 13,471.44
05/26/2016 10001388 AUTOMATED GATE SERVICE, INC. 295.00
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 7 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
05/26/2016 10001389 EUROFINS EATON ANALYTICAL, INC 350.00
05/26/2016 10001390 FARMER BROS. CO 270.89
05/26/2016 10001391 G & K SERVICES, CO. 622.32
05/26/2016 10001392 INFOSEND, INC 33,065.97
05/26/2016 10001393 JOSE MILLAN 2,000.00
05/26/2016 10001394 LEE & RO, INC. 996.12
05/26/2016 10001395 LEGEND PUMP AND WELL 752.30
05/26/2016 10001396 LINCOLN NATIONAL LIFE INS CO. 77.50
05/26/2016 10001397 MANAGED HEALTH NETWORK 1,500.00
05/26/2016 10001398 MERLIN JOHNSON CONSTRUCTION 38,461.49
05/26/2016 10001399 MILLER SPATIAL SERVICES, LLC 14,092.50
05/26/2016 10001400 OFFICIAL PAYMENTS CORP. 30.35
05/26/2016 10001401 PLUS 1 PERFORMANCE 59.06
05/26/2016 10001402 SAFETY COMPLIANCE COMPANY 200.00
05/26/2016 10001403 SCHUBERT ENTERPRISES INC 110.00
05/26/2016 10001404 SHRED-IT US JV LLC 100.76
05/26/2016 10001405 TROY ALARM, INC. 2.50
05/26/2016 10001406 WATERTRAX USA INC 14,509.43
05/26/2016 10001407 WESTERN WEATHER GROUP INC 249.00
05/26/2016 10001408 XC2 SOFTWARE, LLC 1,840.00
TOTAL 4,884,566.29$
PAYMENT REGISTER
MAY 1, 2016 - MAY 31, 2016 Page 8 of 8
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
STAFF REPORT
Agend a Item #4.
Meeting Date: June 28, 2016
Co nsent Item
To: F INANCE AND POLICY COMMITTEE Memb ers
From: General Manager/CEO
Subject: F inanc ial S tatements for May 2016
RECOMMENDATION:
Staff rec o mmend s that the Board of Directo rs review the attached financ ial statements as of, and fo r the perio d
end ed , May 31, 2016.
BACKGROUND / ANALYSIS:
Includ ed herewith fo r the Board ’s review is a s ummary o f East Valley Water Dis tric t’s financ ial res ults, as o f May
31, 2016.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
May 20 16 Financial Statement Monthly Review Backup Material
May 20 16 Financial Statements Backup Material
FINANCIAL STATEMENTS
MONTHLY REVIEW – MAY 31, 2016
Page 1 of 3
The following is a highlight summary of the District’s financial results as of May 31, 2016.
Statement of Net Position
Total assets at May 31, 2016 are $183.1 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 13,151,943 $ 4,964,829 $ 18,116,772
Utility Plant, Net 107,699,706 19,371,499 127,071,204
Other Assets 26,332,064 11,644,907 37,976,971
Current Liabilities 4,522,329 283,575 4,805,903
Long Term Liabilities 52,179,031 6,775,840 58,954,871
Beginning Net Position 84,025,363 27,656,870 111,682,233
Change in Equity 6,456,989 1,264,950 7,721,940
Total Net Position $ 90,482,353 $ 28,921,820 $ 119,404,173
Below is a summary of the District’s net position as of May 31, 2016.
FINANCIAL STATEMENTS
MONTHLY REVIEW – MAY 31, 2016
Page 2 of 3
Cash and Investments are $18.1 million, decease $2.4 million from the prior month. The
primary reason for the large decrease was due to the land purchase for the Sterling Natural
Resource Center of $2.6 million.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at May 31,
2016 of 3.5 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
eleven months ending May 31, 2016. First, is a one page summary with monthly and year-
to-date totals for revenue, and expenses presented by Expense Category. Second is a one
page summary with monthly and year-to-date totals for revenues and Expense by Program.
Third is a Budget to Actual presentation of program expense detail.
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 19,727,943 $ 10,764,443 $ 30,492,386
Expense 13,270,954 9,499,493 22,770,447
FINANCIAL STATEMENTS
MONTHLY REVIEW – MAY 31, 2016
Page 3 of 3
Water Sales for May were $804,575, $290,425 (27%) under projection. The month of May
continued to have consistently mild weather with some rain. Water sales year to date are
under projections $283,559.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
WATER REVENUE
Actual
Projection
Below are the operational costs associated with the delivery of water to our customers, as
of May 31, 2016 the cost of delivering water is at 78% or $5 million.
TOTAL
BUDGET
YTD
ACTIVITY
REMAINING
AMOUNT
Source of Supply/Wells $ 2,704,500 $ 1,871,487 $ 833,013 69%
Pumps & Boosters 770,000 571,612 198,388 74%
Treatment 866,000 697,620 168,380 81%
Transmission & Distribution 2,143,000 1,887,806 255,194 88%
Total $ 6,483,500 $ 5,028,525 $ 1,454,975 78%
DELIVERING WATER BY COST CENTER
Wastewater System Charge revenue are on target with the amended budget. Wastewater
Treatment Revenue collected and passed-through to the City of San Bernardino as of May
31, 2016 is $6,516,162 or 90% of the total budget.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 5,015,060.60$ 2,108,051.09$ 7,123,111.69$
02 Investments 2,658,549.88 2,324,679.08 4,983,228.96
03 Accounts Receivable, Net 3,112,479.72 387,057.65 3,499,537.37
04 ‐Interest Receivable - - -
05 Other Receivables 432,755.33 - 432,755.33
06 Due from other Governments 345,806.65 - 345,806.65
08 Inventory 318,491.59 6,721.16 325,212.75
09 Prepaid Expenses 102,081.08 20,760.65 122,841.73
11,985,224.85 4,847,269.63 16,832,494.48
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,478,332.40 532,099.15 6,010,431.55
11 Capital Assets not being Depreciated 21,255,499.67 11,063,788.08 32,319,287.75
13 Capital Assets, Net 107,699,705.60 19,371,498.76 127,071,204.36
134,433,537.67 30,967,385.99 165,400,923.66
Total Assets:146,418,762.52 35,814,655.62 182,233,418.14
Deferred Outflow Of Resources
yables Deferred Charge on Refunding 174,353.17 - 174,353.17
25 Deferred Outflows - Pensions 590,596.65 166,579.24 757,175.89
147,183,712.34 35,981,234.86 183,164,947.20
Current Liabilities:
22 Accounts Payable and Accrued Expenses 590,055.81 29,959.97 620,015.78$
23 Accrued Payroll and Benefits 148.26 - 148.26
15 Customer Service Deposits 1,594,887.90 - 1,594,887.90
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 448,005.83 57,006.25 505,012.08
18 Current Portion of Compensated Absences 223,102.32 85,150.50 308,252.82
19 Current Portion of Long-Term Debt 1,560,128.45 107,958.00 1,668,086.45
4,522,328.57 283,574.72 4,805,903.29
Non-Current Liabilities:
20 Compensated Absences, less current portion 178,037.09 82,033.01 260,070.10
21 Long Term Debt, Less Current Portion 50,739,650.73 6,327,119.01 57,066,769.74
27 Other Liabilities 178.87 10,974.00 11,152.87
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 1,261,164.29 355,713.71 1,616,878.00
52,179,030.98 6,775,839.73 58,954,870.71
56,701,359.55 7,059,414.45 63,760,774.00
31 Equity 84,025,363.45 27,656,869.99 111,682,233.44
84,025,363.45 27,656,869.99 111,682,233.44
Tot Total Revenue 19,727,943.29 10,764,443.16 30,492,386.45
Tot Total Expense 13,270,953.95 9,499,492.74 22,770,446.69
6,456,989.34 1,264,950.42 7,721,939.76
90,482,352.79 28,921,820.41 119,404,173.20
147,183,712.34$ 35,981,234.86$ 183,164,947.20$
Unaudited
As of May 31, 2016
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 804,574.53$ 10,891,441.10$ 12,350,000.00$ -$ -$ -$ 12,350,000.00$ 1,458,558.90$
42 Meter Charges 679,643.62 7,467,658.18 8,130,000.00 - - - 8,130,000.00 662,341.82
43 Penalties 33,536.65 505,042.63 500,000.00 3,690.92 39,272.30 50,000.00 550,000.00 5,685.07
44 Wastewater System Charges - - - 361,438.63 4,052,912.96 4,400,000.00 4,400,000.00 347,087.04
45 Wastewater Treatment Charges - - - 579,525.75 6,516,161.81 7,250,000.00 7,250,000.00 733,838.19
46 Other Operating Revenue 11,253.16 678,057.29 500,000.00 29,026.18 146,030.18 200,000.00 700,000.00 (124,087.47)
47 Non Operating Revenue 2,396.39 185,744.09 85,000.00 - 10,065.91 10,000.00 95,000.00 (100,810.00)
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits 212.08 479.38 - 69.71 168.61 - - (647.99)
68 Depreciation - - - - - - -
Revenue Total: 1,531,404.35 19,727,943.29 21,565,000.00 973,681.48 10,764,443.16 11,910,000.00 33,475,000.00 2,982,613.55
- - - - -
Expense by Category
51 Labor 329,977.58 3,679,454.88 4,798,255.00 92,713.31 1,109,743.06 1,364,195.00 6,162,450.00 1,373,252.06
56 Benefits 139,395.05 1,530,129.12 1,822,710.00 40,920.85 441,776.35 462,190.00 2,284,900.00 312,994.53
63 Contract Services 202,185.50 2,281,110.49 3,156,911.00 716,185.54 7,392,375.16 8,098,219.00 11,255,130.00 1,581,644.35
65 Professional Development 13,138.29 132,419.50 208,934.00 5,937.94 59,182.09 82,686.00 291,620.00 100,018.41
53 Overtime 23,687.87 242,299.78 - 2,926.71 35,406.37 - - (277,706.15)
62 Materials and Supplies 141,259.66 1,273,369.05 2,148,750.00 11,587.60 88,526.81 80,350.00 2,229,100.00 867,204.14
64 Utilities 131,337.03 1,741,702.71 2,483,140.00 10,262.45 149,447.04 160,560.00 2,643,700.00 752,550.25
52 Temporary Labor 2,566.20 49,510.60 - 523.80 14,475.21 - - (63,985.81)
67 Other 6,550.19 204,589.81 218,690.00 2,807.23 86,887.50 93,510.00 312,200.00 20,722.69
54 Standby 2,000.00 24,534.95 - 560.00 7,660.65 - - (32,195.60)
61 Water Supply 813.00 281,615.67 575,000.00 - - - 575,000.00 293,384.33
71 -Debt Service - 1,830,217.39 3,605,000.00 - 114,012.50 320,000.00 3,925,000.00 1,980,770.11
81 -Capital Improvement - 141,731.55 1,717,360.00 - 75,436.02 1,230,540.00 2,947,900.00 2,730,732.43
82 -Capital Outlay - - 615,250.00 - - 17,750.00 633,000.00 633,000.00
83 -Accounting Income Add back - (141,731.55) - - (75,436.02) - - 217,167.57
Expense Total: 992,910.37 13,270,953.95 21,350,000.00 884,425.43 9,499,492.74 11,910,000.00 33,260,000.00 10,489,553.31
Total Surplus (Deficit): 538,493.98$ 6,456,989.34$ -$ 89,256.05$ 1,264,950.42$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended May 31, 2016
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 804,574.53$ 10,891,441.10$ 12,350,000.00$ -$ -$ -$ 12,350,000.00$ 1,458,558.90$
42 Meter Charges 679,643.62 7,467,658.18 8,130,000.00 - - - 8,130,000.00 662,341.82
43 Penalties 33,536.65 505,042.63 500,000.00 3,690.92 39,272.30 50,000.00 550,000.00 5,685.07
44 Wastewater System Charges - - - 361,438.63 4,052,912.96 4,400,000.00 4,400,000.00 347,087.04
45 Wastewater Treatment Charges - - - 579,525.75 6,516,161.81 7,250,000.00 7,250,000.00 733,838.19
46 Other Operating Revenue 11,253.16 678,057.29 500,000.00 29,026.18 146,030.18 200,000.00 700,000.00 (124,087.47)
47 Non Operating Revenue 2,396.39 185,744.09 85,000.00 - 10,065.91 10,000.00 95,000.00 (100,810.00)
48 Gain or Loss on Disposition - - - - - - - -
Revenue Total: 1,531,404.35 19,727,943.29 21,565,000.00 973,681.48 10,764,443.16 11,910,000.00 33,475,000.00 2,982,613.55
Progra 1000 - Board of Directors 12,045.63 138,689.33 206,500.00 5,124.09 62,310.30 88,500.00 295,000.00 94,000.37
Progra 2000 - General Administration 72,347.57 681,587.80 897,900.00 29,505.45 278,658.23 383,700.00 1,281,600.00 321,353.97
Progra 2100 - Human Resources 24,857.85 454,808.92 500,540.00 10,653.30 194,641.66 213,660.00 714,200.00 64,749.42
Progra 2200 - Public Affairs 25,902.91 300,901.85 369,650.00 10,453.94 113,150.55 153,750.00 523,400.00 109,347.60
Progra 2300 - Conservation 94,366.79 994,109.52 1,996,600.00 - - - 1,996,600.00 1,002,490.48
Progra 3000 - Finance 47,944.06 640,145.61 758,060.00 20,182.87 270,945.14 323,190.00 1,081,250.00 170,159.25
Progra 3200 - Information Technology 42,830.96 333,448.07 418,900.00 35,962.67 261,507.70 274,600.00 693,500.00 98,544.23
Progra 3300 - Customer Service 74,045.25 929,172.84 1,298,650.00 26,380.46 389,316.06 394,350.00 1,693,000.00 374,511.10
Progra 3400 - Meter Service 23,284.36 260,653.91 346,000.00 522.40 6,082.81 - 346,000.00 79,263.28
Progra 4000 - Engineering 44,794.87 635,868.53 749,990.00 26,892.53 341,772.60 344,660.00 1,094,650.00 117,008.87
Progra 5000 - Water Production 223,503.92 2,673,558.15 3,737,000.00 - - - 3,737,000.00 1,063,441.85
Progra 5100 - Water Treatment 44,162.59 668,551.10 809,000.00 - - - 809,000.00 140,448.90
Progra 5200 - Water Quality 26,737.59 263,867.12 344,000.00 - - - 344,000.00 80,132.88
Progra 6000 - Field Maintenance Administration 8,698.75 138,846.60 252,650.00 8,350.11 134,848.28 107,850.00 360,500.00 86,805.12
Progra 6100 - Water Maintenance 154,965.83 1,580,079.93 1,778,000.00 - - - 1,778,000.00 197,920.07
Progra 6200 - Wastewater Maintenance - - - 680,956.29 7,025,577.36 7,697,000.00 7,697,000.00 671,422.64
Progra 7000 - Facilities Maintenance 46,105.52 467,330.16 612,400.00 15,743.25 165,589.73 216,600.00 829,000.00 196,080.11
Progra 7100 - Fleet Maintenance 26,315.92 279,117.12 336,550.00 13,698.07 141,079.82 143,850.00 480,400.00 60,203.06
Progra 8000 - Capital - 1,830,217.39 5,937,610.00 - 114,012.50 1,568,290.00 7,505,900.00 5,344,502.54
Total Surplus (Deficit):538,493.98$ 6,456,989.34$ -$ 89,256.05$ 1,264,950.42$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended May 31, 2016
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 804,574.53$ 10,891,441.10$ 12,350,000.00$ -$ -$ -$ 12,350,000.00$ 1,458,558.90$
42 Meter Charges 679,643.62 7,467,658.18 8,130,000.00 - - - 8,130,000.00 662,341.82
43 Penalties 33,536.65 505,042.63 500,000.00 3,690.92 39,272.30 50,000.00 550,000.00 5,685.07
44 Wastewater System Charges - - - 361,438.63 4,052,912.96 4,400,000.00 4,400,000.00 347,087.04
45 Wastewater Treatment Charges - - - 579,525.75 6,516,161.81 7,250,000.00 7,250,000.00 733,838.19
46 Other Operating Revenue 11,253.16 678,057.29 500,000.00 29,026.18 146,030.18 200,000.00 700,000.00 (124,087.47)
47 Non Operating Revenue 2,396.39 185,744.09 85,000.00 - 10,065.91 10,000.00 95,000.00 (100,810.00)
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits 212.08 479.38 - 69.71 168.61 - - (647.99)
68 Depreciation - - - - - - -
Revenue Total: 1,531,404.35 19,727,943.29 21,565,000.00 973,681.48 10,764,443.16 11,910,000.00 33,475,000.00 2,982,613.55
Program: 1000 - Board of Directors - - -
51 Labor 6,619.95$ 61,792.50$ 73,500.00$ 2,837.14$ 26,482.70$ 31,500.00$ 105,000.00$ 16,724.80$
56 Benefits 591.99 3,247.55 28,000.00 232.51 5,417.32 12,000.00 40,000.00 31,335.13
63 Contract Services - 50,817.05 70,000.00 - 21,778.73 30,000.00 100,000.00 27,404.22
65 Professional Development 4,833.69 22,832.23 35,000.00 2,054.44 8,631.55 15,000.00 50,000.00 18,536.22
Program: 1000 - Board of Directors Total: 12,045.63 138,689.33 206,500.00 5,124.09 62,310.30 88,500.00 295,000.00 94,000.37
Program: 2000 - General Administration - - -
51 Labor 30,398.55 310,207.29 398,100.00 13,027.98 132,711.46 169,500.00 567,600.00 124,681.25
53 Overtime 179.75 1,416.08 - 77.03 606.87 - - (2,022.95)
56 Benefits 24,069.51 151,179.57 147,000.00 8,814.81 52,217.79 63,000.00 210,000.00 6,602.64
62 Materials and Supplies 853.47 5,873.50 10,500.00 365.77 2,517.24 4,500.00 15,000.00 6,609.26
63 Contract Services 13,234.90 170,180.40 259,100.00 5,672.10 72,291.61 111,900.00 371,000.00 128,527.99
64 Utilities 172.65 2,390.24 4,200.00 74.00 1,024.39 1,800.00 6,000.00 2,585.37
65 Professional Development 3,438.74 40,340.72 79,000.00 1,473.76 17,288.87 33,000.00 112,000.00 54,370.41
Program: 2000 - General Administration Total: 72,347.57 681,587.80 897,900.00 29,505.45 278,658.23 383,700.00 1,281,600.00 321,353.97
Program: 2100 - Human Resources - - - -
51 Labor 10,234.58 116,019.16 149,000.00 4,386.22 49,722.31 63,000.00 212,000.00 46,258.53
52 Temporary Labor 382.20 5,287.50 - 163.80 2,266.07 - - (7,553.57)
53 Overtime 169.23 1,780.08 - 72.52 762.89 - - (2,542.97)
56 Benefits 4,559.70 52,874.03 58,800.00 1,954.11 22,434.77 25,200.00 84,000.00 8,691.20
62 Materials and Supplies 93.68 2,224.57 2,100.00 40.15 953.33 900.00 3,000.00 (177.90)
63 Contract Services 2,463.25 54,835.85 51,800.00 1,055.68 23,501.06 22,200.00 74,000.00 (4,336.91)
64 Utilities 65.27 443.83 350.00 27.97 190.18 150.00 500.00 (134.01)
65 Professional Development 339.75 18,682.46 20,300.00 145.62 8,006.77 8,700.00 29,000.00 2,310.77
67 Other 6,550.19 202,661.44 218,190.00 2,807.23 86,804.28 93,510.00 311,700.00 22,234.28
Program: 2100 - Human Resources Total: 24,857.85 454,808.92 500,540.00 10,653.30 194,641.66 213,660.00 714,200.00 64,749.42
Program: 2200 - Public Affairs - - - -
51 Labor 13,731.90 153,264.71 197,520.00 5,885.11 57,468.99 79,980.00 277,500.00 66,766.30
52 Temporary Labor 840.00 1,537.20 - 360.00 658.80 - - (2,196.00)
53 Overtime 1,175.67 4,237.81 - 503.87 1,617.17 - - (5,854.98)
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 3,099.83 41,909.11 50,610.00 1,328.35 16,669.62 21,690.00 72,300.00 13,721.27
62 Materials and Supplies 1,300.84 24,532.94 19,250.00 433.62 8,517.08 8,250.00 27,500.00 (5,550.02)
63 Contract Services 4,964.39 65,880.94 91,000.00 1,672.80 24,875.96 39,000.00 130,000.00 39,243.10
64 Utilities 71.02 4,601.39 3,290.00 30.43 1,645.98 1,410.00 4,700.00 (1,547.37)
65 Professional Development 719.26 4,937.75 7,980.00 239.76 1,696.95 3,420.00 11,400.00 4,765.30
Program: 2200 - Public Affairs Total: 25,902.91 300,901.85 369,650.00 10,453.94 113,150.55 153,750.00 523,400.00 109,347.60
Program: 2300 - Conservation - - - -
51 Labor 16,121.49 175,889.27 263,000.00 - - - 263,000.00 87,110.73
52 Temporary Labor 1,344.00 6,132.00 - - - - - (6,132.00)
53 Overtime 1,799.56 4,398.55 - - - - - (4,398.55)
56 Benefits 4,353.70 49,600.93 87,600.00 - - - 87,600.00 37,999.07
62 Materials and Supplies 66,260.23 634,988.01 1,423,000.00 - - - 1,423,000.00 788,011.99
63 Contract Services 4,398.39 102,516.54 186,000.00 - - - 186,000.00 83,483.46
64 Utilities 89.42 17,282.80 30,000.00 - - - 30,000.00 12,717.20
65 Professional Development - 3,301.42 7,000.00 - - - 7,000.00 3,698.58
Program: 2300 - Conservation Total: 94,366.79 994,109.52 1,996,600.00 - - - 1,996,600.00 1,002,490.48
Program: 3000 - Finance - - - -
51 Labor 30,363.81 362,728.75 452,850.00 13,013.06 154,262.28 192,600.00 645,450.00 128,458.97
52 Temporary Labor - 25,062.69 - - 10,741.13 - - (35,803.82)
53 Overtime 812.19 4,023.42 - 22.57 1,097.19 - - (5,120.61)
56 Benefits 12,962.10 162,599.73 186,200.00 5,516.12 67,412.45 79,800.00 266,000.00 35,987.82
62 Materials and Supplies 660.52 6,605.22 7,000.00 283.08 2,569.16 3,000.00 10,000.00 825.62
63 Contract Services 2,572.77 64,762.32 99,400.00 1,102.61 28,851.52 42,600.00 142,000.00 48,386.16
64 Utilities 135.76 1,527.09 2,800.00 58.18 654.48 1,200.00 4,000.00 1,818.43
65 Professional Development 436.91 12,499.52 9,310.00 187.25 5,356.93 3,990.00 13,300.00 (4,556.45)
67 Other - 336.87 500.00 - - - 500.00 163.13
Program: 3000 - Finance Total: 47,944.06 640,145.61 758,060.00 20,182.87 270,945.14 323,190.00 1,081,250.00 170,159.25
Program: 3200 - Information Technology - - - -
51 Labor 12,373.45 145,182.70 128,050.00 8,248.96 96,788.42 149,950.00 278,000.00 36,028.88
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,743.19 49,719.73 62,300.00 2,884.34 31,402.08 26,700.00 89,000.00 7,878.19
62 Materials and Supplies 1,105.82 14,776.02 15,400.00 1,220.83 13,601.54 6,600.00 22,000.00 (6,377.56)
63 Contract Services 24,363.56 120,094.26 196,700.00 23,363.57 116,116.87 84,300.00 281,000.00 44,788.87
64 Utilities 152.50 2,055.92 3,850.00 152.51 2,055.92 1,650.00 5,500.00 1,388.16
65 Professional Development 92.44 1,619.44 12,600.00 92.46 1,542.87 5,400.00 18,000.00 14,837.69
Program: 3200 - Information Technology Total: 42,830.96 333,448.07 418,900.00 35,962.67 261,507.70 274,600.00 693,500.00 98,544.23
Program: 3300 - Customer Service - - - -
51 Labor 19,189.77 222,357.16 315,000.00 11,261.44 131,619.05 133,500.00 448,500.00 94,523.79
52 Temporary Labor - 11,491.21 - - 809.21 - - (12,300.42)
53 Overtime 416.09 2,521.84 - 188.19 1,093.11 - - (3,614.95)
56 Benefits 9,598.34 104,444.78 136,500.00 5,085.90 59,273.78 58,500.00 195,000.00 31,281.44
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
62 Materials and Supplies 671.72 6,530.84 14,900.00 287.89 4,099.71 2,700.00 17,600.00 6,969.45
63 Contract Services 38,198.15 509,413.64 717,800.00 6,997.96 144,198.99 150,600.00 868,400.00 214,787.37
64 Utilities 5,704.33 67,627.45 105,700.00 2,444.71 46,737.78 45,300.00 151,000.00 36,634.77
65 Professional Development 266.85 3,194.42 8,750.00 114.37 1,401.21 3,750.00 12,500.00 7,904.37
67 Other - 1,591.50 - - 83.22 - - (1,674.72)
Program: 3300 - Customer Service Total: 74,045.25 929,172.84 1,298,650.00 26,380.46 389,316.06 394,350.00 1,693,000.00 374,511.10
Program: 3400 - Meter Service - - - -
51 Labor 17,237.30 164,891.55 228,000.00 - 2,344.16 - 228,000.00 60,764.29
53 Overtime 336.79 10,132.84 - - 398.35 - - (10,531.19)
56 Benefits 5,075.36 75,718.84 105,000.00 382.50 2,117.06 - 105,000.00 27,164.10
62 Materials and Supplies 262.98 1,035.55 3,000.00 - - - 3,000.00 1,964.45
63 Contract Services 334.79 8,054.53 9,000.00 102.75 1,019.88 - 9,000.00 (74.41)
64 Utilities 37.14 820.60 1,000.00 37.15 203.36 - 1,000.00 (23.96)
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 23,284.36 260,653.91 346,000.00 522.40 6,082.81 - 346,000.00 79,263.28
Program: 4000 - Engineering - - - -
51 Labor 24,987.74 318,791.94 431,035.00 15,042.26 207,488.32 207,965.00 639,000.00 112,719.74
52 Temporary Labor - - - - - - - -
53 Overtime 748.16 931.38 - 498.77 620.92 - - (1,552.30)
56 Benefits 10,593.77 123,963.13 116,900.00 5,455.92 65,510.41 50,100.00 167,000.00 (22,473.54)
62 Materials and Supplies 1,080.46 6,209.34 8,400.00 963.32 4,604.54 3,600.00 12,000.00 1,186.12
63 Contract Services 6,548.21 156,616.51 159,411.00 4,573.74 50,399.64 68,319.00 227,730.00 20,713.85
64 Utilities 631.71 22,212.61 22,750.00 270.74 8,689.54 9,750.00 32,500.00 1,597.85
65 Professional Development 204.82 7,143.62 11,494.00 87.78 4,459.23 4,926.00 16,420.00 4,817.15
Program: 4000 - Engineering Surplus Total: 44,794.87 635,868.53 749,990.00 26,892.53 341,772.60 344,660.00 1,094,650.00 117,008.87
Program: 5000 - Water Production - - - -
51 Labor 46,279.78 511,064.38 625,000.00 - - - 625,000.00 113,935.62
53 Overtime 3,999.83 38,399.37 - - - - - (38,399.37)
54 Standby 1,120.00 12,771.43 - - - - - (12,771.43)
56 Benefits 17,148.12 203,942.78 235,000.00 - - - 235,000.00 31,057.22
61 Water Supply 813.00 281,615.67 575,000.00 - - - 575,000.00 293,384.33
62 Materials and Supplies 31,701.44 183,285.40 236,000.00 - - - 236,000.00 52,714.60
63 Contract Services 13,083.06 139,461.73 270,000.00 - - - 270,000.00 130,538.27
64 Utilities 108,095.36 1,295,246.22 1,789,000.00 - - - 1,789,000.00 493,753.78
65 Professional Development 1,263.33 7,771.17 7,000.00 - - - 7,000.00 (771.17)
Program: 5000 - Water Production Total: 223,503.92 2,673,558.15 3,737,000.00 - - - 3,737,000.00 1,063,441.85
Program: 5100 - Water Treatment - - - -
51 Labor 15,772.64 178,360.89 216,500.00 - - - 216,500.00 38,139.11
53 Overtime 781.52 11,747.60 - - - - - (11,747.60)
56 Benefits 5,679.00 74,139.37 81,000.00 - - - 81,000.00 6,860.63
62 Materials and Supplies 20,684.73 126,278.13 135,000.00 - - - 135,000.00 8,721.87
63 Contract Services 239.48 160,311.86 165,500.00 - - - 165,500.00 5,188.14
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
64 Utilities 1,005.22 117,713.25 211,000.00 - - - 211,000.00 93,286.75
Program: 5100 - Water Treatment Total: 44,162.59 668,551.10 809,000.00 - - - 809,000.00 140,448.90
Program: 5200 - Water Quality - - - -
51 Labor 11,613.88 130,780.09 152,000.00 - - - 152,000.00 21,219.91
53 Overtime 23.57 2,758.71 - - - - - (2,758.71)
56 Benefits 4,419.88 51,160.76 60,000.00 - - - 60,000.00 8,839.24
62 Materials and Supplies 1,005.94 10,224.45 15,000.00 - - - 15,000.00 4,775.55
63 Contract Services 9,061.57 66,754.85 114,500.00 - - - 114,500.00 47,745.15
64 Utilities 612.75 2,062.43 2,500.00 - - - 2,500.00 437.57
65 Professional Development - 125.83 - - - - - (125.83)
Program: 5200 - Water Quality Total: 26,737.59 263,867.12 344,000.00 - - - 344,000.00 80,132.88
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 3,787.04 76,226.07 165,500.00 3,787.02 76,225.46 70,500.00 236,000.00 83,548.47
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
54 Standby 880.00 11,763.52 - 560.00 7,660.65 - - (19,424.17)
56 Benefits 1,942.35 35,148.27 67,200.00 1,913.73 33,694.32 28,800.00 96,000.00 27,157.41
62 Materials and Supplies - 1,144.65 2,100.00 - 1,144.60 900.00 3,000.00 710.75
63 Contract Services - - - - - - - -
64 Utilities 546.86 5,874.86 10,500.00 546.86 5,874.84 4,500.00 15,000.00 3,250.30
65 Professional Development 1,542.50 8,689.23 7,350.00 1,542.50 10,248.41 3,150.00 10,500.00 (8,437.64)
Program: 6000 - Field Maintenance Administration Tota 8,698.75 138,846.60 252,650.00 8,350.11 134,848.28 107,850.00 360,500.00 86,805.12
Program: 6100 - Water Maintenance - - - -
51 Labor 59,529.50 619,570.91 846,000.00 - - - 846,000.00 226,429.09
53 Overtime 11,319.57 147,513.67 - - - - - (147,513.67)
56 Benefits 25,175.46 285,920.51 325,000.00 - - - 325,000.00 39,079.49
62 Materials and Supplies 8,466.61 174,889.53 177,000.00 - - - 177,000.00 2,110.47
63 Contract Services 50,322.69 318,787.15 370,000.00 - - - 370,000.00 51,212.85
64 Utilities 152.00 33,398.16 60,000.00 - - - 60,000.00 26,601.84
Program: 6100 - Water Maintenance Total: 154,965.83 1,580,079.93 1,778,000.00 - - - 1,778,000.00 197,920.07
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 9,743.48 112,900.49 158,000.00 158,000.00 45,099.51
53 Overtime - - - 600.99 22,624.25 - - (22,624.25)
56 Benefits - - - 4,848.44 55,620.44 64,000.00 64,000.00 8,379.56
62 Materials and Supplies - - - 5,021.20 20,625.39 22,000.00 22,000.00 1,374.61
Wastewater Treatment - - - 579,525.75 6,516,161.81 6,861,600.00 6,861,600.00 345,438.19
63 Contract Services - - - 81,216.43 297,644.98 591,400.00 591,400.00 293,755.02
Program: 6200 - Wastewater Maintenance Total:- - - 680,956.29 7,025,577.36 7,697,000.00 7,697,000.00 671,422.64
Program: 7000 - Facilities Maintenance - - - -
51 Labor 4,102.68 45,663.83 49,200.00 2,209.12 24,587.90 61,800.00 111,000.00 40,748.27
53 Overtime 1,250.07 11,419.69 - 673.12 6,149.03 - - (17,568.72)
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2016
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 2,377.46 28,013.53 37,100.00 1,216.19 14,380.60 15,900.00 53,000.00 10,605.87
62 Materials and Supplies 2,968.84 32,829.41 33,900.00 1,127.41 9,104.11 8,100.00 42,000.00 66.48
63 Contract Services 28,655.04 251,494.75 344,200.00 6,946.18 59,222.63 73,800.00 418,000.00 107,282.62
64 Utilities 6,751.43 97,908.95 148,000.00 3,571.23 52,140.51 57,000.00 205,000.00 54,950.54
65 Professional Development - - - - 4.95 - - (4.95)
Program: 7000 - Facilities Maintenance Total: 46,105.52 467,330.16 612,400.00 15,743.25 165,589.73 216,600.00 829,000.00 196,080.11
Program: 7100 - Fleet Maintenance - - - -
51 Labor 7,633.52 86,663.68 108,000.00 3,271.52 37,141.52 45,900.00 153,900.00 30,094.80
53 Overtime 675.87 1,018.74 - 289.65 436.59 - - (1,455.33)
56 Benefits 3,005.29 36,546.50 38,500.00 1,287.93 15,625.71 16,500.00 55,000.00 2,827.79
62 Materials and Supplies 4,142.38 41,941.49 46,200.00 1,844.33 20,790.11 19,800.00 66,000.00 3,268.40
63 Contract Services 3,745.25 41,128.11 52,500.00 3,955.97 36,311.48 22,500.00 75,000.00 (2,439.59)
64 Utilities 7,113.61 70,536.91 88,200.00 3,048.67 30,230.06 37,800.00 126,000.00 25,233.03
65 Professional Development - 1,281.69 3,150.00 - 544.35 1,350.00 4,500.00 2,673.96
Program: 7100 - Fleet Maintenance Total: 26,315.92 279,117.12 336,550.00 13,698.07 141,079.82 143,850.00 480,400.00 60,203.06
Program: 8000 - Capital - - -
71 -Debt Service - 1,830,217.39 3,605,000.00 - 114,012.50 320,000.00 3,925,000.00 1,980,770.11
81 -Capital Improvement - 141,731.55 1,717,360.00 - 75,436.02 1,230,540.00 2,947,900.00 2,730,732.43
82 -Capital Outlay - - 615,250.00 - - 17,750.00 633,000.00 633,000.00
83 -Accounting Income Add back - (141,731.55) - - (75,436.02) - - 217,167.57
Program: 8000 - Capital Total:- 1,830,217.39 5,937,610.00 - 114,012.50 1,568,290.00 7,505,900.00 5,561,670.11
Total Surplus (Deficit): 538,493.98$ 6,456,989.34$ -$ 89,256.05$ 1,264,950.42$ -$ -$ -$
Page 8 of 8
STAFF REPORT
Agend a Item #5.
Meeting Date: June 28, 2016
Co nsent Item
To: F INANCE AND POLICY COMMITTEE Memb ers
From: General Manager/CEO
Subject: Liens to Tax Ro lls 2016-17
RECOMMENDATION:
Staff rec o mmend s that the Governing Bo ard o f Direc to rs review Resolutio n 2016.15 autho rizing the p lac ement
o f d elinquent, unp aid water and was tewater c harges o n the County of San Bernard ino's tax ro ll.
BACKGROUND / ANALYSIS:
Califo rnia Water C ode S ection 31701.5 authorizes the Dis tric t to p lac e liens on real property fo r d elinq uent water
and was tewater charges , and to ro ll unpaid d elinquent c harge amo unts and unpaid lien amo unts o ver to the San
Bernard ino County p ro perty tax b ill. This authority gives the Dis trict a method to rec o ver unp aid c harges and
fees related to utility s ervic es rendered .
Delinquent charges that are s ubjec t to this lien and p ro p erty tax inc lude, b ut are no t limited to water c ons ump tion
and related charges , was tewater c o llec tion and treatment s ervices , late fees, interes t, and p enalties. Every July, the
Dis tric t determines which liens have not been p aid within the 30 d ays and p rep ares the ap p ro p riate materials to
s end to San Bernardino County for rec o very o f delinquent s ervic e charges on the property owner ’s tax b ill. In
d oing s o , the p roperty c anno t be s o ld o r trans ferred until the o wner s ettles the unp aid d eb t.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y the Financ e Department.
FISCAL IMPACT :
Co llections of $15,599.56 in delinquent water and was tewater c harges.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
List o f Delinquent Wate r and Wastewater Acco unts Backup Material
Resolution 20 16.15 Resolution Lette r
ACCOUNT NUMBER AMT OWED
0010001-06 57.86$
0420249-04 116.24
0440175-03 777.69
0742556-06 154.95
0830082-11 79.99
1120158-07 125.78
1360048-04 62.07
1400067-04 75.59
1430021-11 140.33
0610022-09 61.36
0630081-11 45.99
0630192-00 185.06
0710012-09 29.23
0950026-00 77.94
1040129-06 145.34
1440529-05 94.22
0140137-06 94.97
0340122-04 52.80
0742529-04 48.01
0920081-12 31.35
1543281-01 77.34
0020010-05 54.77
0251069-03 229.72
0362031-06 110.12
0541758-02 100.00
0630040-06 352.79
1040027-07 212.16
1543244-01 43.13
0020027-08 259.89
0150021-07 228.50
0220056-03 123.22
0340110-03 236.60
0420022-06 122.70
0510171-00 305.84
1010075-03 299.23
1221025-02 192.36
0610120-05 129.56
0730085-04 191.92
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE
DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE
PROPERTY TAX BILLS *2016-2017 COUNTY TAX ROLLS*
WW35-SU01
Page 1 of 3
ACCOUNT NUMBER AMT OWED
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE
DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE
PROPERTY TAX BILLS *2016-2017 COUNTY TAX ROLLS*
WW35-SU01
1053003-04 84.63
1110244-03 303.43
0070133-10 61.14
0080712-03 54.47
0310119-11 93.46
0710042-02 226.34
0742353-05 200.16
0840626-01 235.21
0910005-05 40.49
1120148-10 276.10
1140218-00 145.14
1362831-03 52.61
1543304-00 41.23
0070133-10 61.14
1010100-09 29.05
0010019-02 176.23
1420034-08 106.39
1540166-04 75.17
1552141-02 491.77
1010025-03 133.45
1010132-00 153.61
1110206-02 1,182.25
1221016-01 250.44
0010019-03 161.10
0010087-11 133.40
0020031-11 182.71
0020044-12 52.24
0020065-18 34.08
0020174-04 229.92
0040157-04 26.37
0140002-03 71.20
0150138-02 107.91
0150236-03 40.63
0170002-06 578.93
0251887-15 176.77
0260123-04 195.61
0310243-05 139.71
0010086-03 21.05
Page 2 of 3
ACCOUNT NUMBER AMT OWED
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE
DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE
PROPERTY TAX BILLS *2016-2017 COUNTY TAX ROLLS*
WW35-SU01
0010187-02 126.40
0020002-03 66.94
0020205-11 257.70
0230069-01 239.73
0252059-04 67.94
0362031-04 163.74
0910434-01 72.59
0920166-12 81.91
0920190-10 58.68
0940164-08 25.09
0940188-11 106.81
1030053-02 38.45
1040057-09 74.90
1040177-00 542.08
1052945-09 197.81
1052952-04 51.99
1052972-01 83.57
1110045-02 273.57
1120124-11 152.08
1150125-18 381.01
1160132-03 55.44
1211620-01 85.13
1220543-06 43.84
99 RECORDED LIENS 15,599.56$
Page 3 of 3
East Valley Water District
Resolution 2016.15
Page 1 of 2
RESOLUTION NO. 2016.15
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE
OF CALIFORNIA, ADDING DELINQUENT NON-PAID CHARGES TO ANNUAL
TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE
DELINQUENT AND UNPAID
WHEREAS, the Board of Directors of the East Valley Water District (the “District”) has
prepared a report and statement of those delinquent non-paid charges for water and other services
within the District which were delinquent and unpaid for thirty-days or more on July 1, 2016; and
WHEREAS, the Board of Directors of the District has decided that said delinquent and
unpaid charges are to be included in the property tax levied on said property pursuant to California
Water Code Sections 31701 (e) and 31701.5 et seq.; and
THEREFORE, the Board of Directors of the District does hereby resolve, determine and
order as follows:
Section 1. That the report of the District’s delinquent and unpaid charges for water and
other services within the District which remain unpaid and delinquent for thirty days or more on
July 1, 2016 is hereby adopted and approved by said Board.
Section 2. That the unpaid and delinquent charges listed in said report for each parcel of
property are fixed at the amount listed in said report.
Section 3. That the Secretary shall file with the County Auditor of the County of San
Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner
specified by the County Auditor and Board of Supervisors, a copy of such written report with a
statement endorsed hereon over the signature of the Secretary, that such a report has been finally
adopted and approved by the Board of Directors, and that the County Auditor shall enter the
amount of such charges against the respective lots of parcels of land as they appear on the current
assessment roll.
Section 4. That the County Tax Collector shall include the amount of charges on bills for
taxes levied against their respective lots and parcels of land and, therefore, the amount of such
unpaid and delinquent charges shall be collected at the same time and in the same manner by the
same person as, together with and not separately from, the general taxes, if any, for the District or
the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject
to the same delinquency penalties.
East Valley Water District
Resolution 2016.15
Page 2 of 2
The foregoing Resolution was duly adopted at a regular meeting of the Board of Directors
of the East Valley Water District by motion made, duly seconded, and carried on July 13, 2016.
PASSED, APPROVED and ADOPTED this 13th day of July, 2016
ROLL CALL:
Ayes:
Noes:
Absent:
Abstain:
Ronald L. Coats,
Board President
July 13, 2016
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2016.15
adopted by the Board of Directors of East Valley Water District at its Regular Meeting held July
13, 2016.
John J. Mura,
Secretary, Board of Directors
STAFF REPORT
Agend a Item #6.
Meeting Date: June 28, 2016
Dis cus s io n Item
To: F INANCE AND POLICY COMMITTEE Memb ers
From: General Manager/CEO
Subject: Auditor Communic ation Letter in Co nfo rmity with Statement o n Aud iting Stand ards (SAS) 114.
RECOMMENDATION:
T his repo rt is pro vided to the Financ e and Polic y Stand ing Committee for review and information only.
BACKGROUND / ANALYSIS:
SAS 114 requires that auditors es tablis h communic ation with tho s e c harged with go vernance o ver the financ ial
reporting proc ess, s uch as go verning Bo ard s or Board Co mmittees. The intent of this requirement is to ensure
that exp ectatio ns b y b o th parties are in alignment with res p ect to eac h p arty’s res pons ib ilities during the aud it,
and the sc o p e and timing of the audit.
Attached is a letter fro m the audit firm o f Van Lant & Fankhanel, LLP, whic h d is c usses the items required und er
SAS 114 for the Distric t’s June 30, 2016 audit.
As a point o f c larific ation, Government Aud iting Stand ard s and the Unifo rm Guidanc e mentioned in the letter
d esc rib e extra audit p ro cedures that must be performed when an agenc y has received and spent more than
$500,000 in fed eral grants and lo w interes t lo ans during a fis cal year. Staff d o es not b elieve this applies to East
Valley Water District fo r the year end ed June 30, 2016, b ut the aud ito rs will ultimately have to make that
d etermination.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor II - Maintain An Enviro nment Committed To Elevated P ublic Servic e
(E) - Practice transparent & acc o untab le fis cal management
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
Recommended by:
Jo hn Mura
General Manager/CEO
Res p ec tfully s ub mitted :
Brian To mpkins
Chief Financial Offic er
ATTACHMENTS:
Description Type
SAS 11 4 Letter from Van Lant & Fankhanel Backup Material
June 17, 2016
To the Board President and Board of Directors
East Valley Water District
Highland, California
We are engaged to audit the financial statements of the East Valley Water District for the year
ending June 30, 2016. Professional standards require that we provide you with the following
information related to our audit. We would also welcome the opportunity to meet with you to
discuss this information further since a two-way dialogue can provide valuable information for the
audit process, if necessary.
Our Responsibilities under U.S. Generally Accepted Auditing Standards, Government Auditing
Standards and the Uniform Guidance.
As stated in our engagement letter, our responsibility, as described by professional standards, is
to express opinions about whether the financial statements prepared by management with your
oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted
accounting principles. Our audit of the financial statements does not relieve you or management
of your responsibilities.
In planning and performing our audit, we will consider the District’s internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinions
on the financial statements and not to provide assurance on the internal control over financial
reporting. We will also consider internal control over compliance with requirements that could
have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on
internal control over compliance in accordance with the Uniform Guidance.
As part of obtaining reasonable assurance about whether the District’s financial statements are
free of material misstatement, we will perform tests of its compliance with certain provisions of
laws, regulations, contracts, and grants. However, providing an opinion on compliance with those
provisions is not an objective of our audit. Also in accordance with the Uniform Guidance, we will
examine, on a test basis, evidence about the District’s compliance with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Compliance
Supplement applicable to each of its major federal programs for the purpose of expressing an
opinion on the District’s compliance with those requirements. While our audit will provide a
reasonable basis for our opinion, it will not provide a legal determination on the District’s
compliance with those requirements.
Generally accepted accounting principles provide for certain required supplementary information
(RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI
which supplement the basic financial statements, is to apply certain limited procedures in
accordance with generally accepted auditing standards. However, the RSI will not be audited and,
because the limited procedures do not provide us with sufficient evidence to express an opinion
or provide any assurance, we will not express an opinion or provide any assurance on the RSI.
We have been engaged to report on the supplementary information, which accompany the
financial statements but are not RSI. Our responsibility for this supplementary information, as
described by professional standards, is to evaluate the presentation of the supplementary
information in relation to the financial statements as a whole and to report on whether the
supplementary information is fairly stated, in all material respects, in relation to the financial
statements as a whole.
We have not been engaged to report on the other information, which accompany the financial
statements but are not RSI. Our responsibility with respect to this other information in documents
containing the audited financial statements and auditor’s report does not extend beyond the
financial information identified in the report. We have no responsibility for determining whether
this other information is properly stated. This other information will not be audited and we will not
express an opinion or provide any assurance on it.
Planned Scope and Timing of the Audit
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested.
Our audit will include obtaining an understanding of the entity and its environment, including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature, timing, and extent of further audit procedures. Material misstatements
may result from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4)
violations of laws or governmental regulations that are attributable to the entity or to acts by
management or employees acting on behalf of the entity. We will generally communicate our
significant findings at the conclusion of the audit. However, some matters could be communicated
sooner, particularly if significant difficulties are encountered during the audit where assistance is
needed to overcome the difficulties or if the difficulties may lead to a modified opinion. We will
also communicate any internal control related matters that are required to be communicated
under professional standards.
Also, our audit standards require that we inquire with Board Members regarding the issue of fraud
and compliance with laws, regulations, etc. Please provide us with information you may have
regarding the following, by calling Greg Fankhanel, Partner, at (909) 856-6879, or emailing to
gfankhanel@vlfcpa.com:
Your views about the risks of fraud.
Whether you have knowledge of any actual, suspected, or alleged fraud affecting the
entity.
Whether you have knowledge of any possible or actual noncompliance or abuses of broad
programs and controls occurring during the period being audited or the subsequent period.
Whether you have an active role in oversight of management’s processes for identifying
and responding to fraud risks and of the controls established to mitigate those risks, and
if so, how you exercise such oversight activities.
Whether the entity is in compliance with laws, regulations, contracts, and grant
agreements.
We plan to begin our audit in August of 2016 and to issue our reports in October/November of
2016.
This information is intended solely for the use of the District Board and management of the East
Valley Water District and is not intended to be, and should not be, used by anyone other than
these specified parties.
Very truly yours,