HomeMy WebLinkAboutMinutes - Finance & Human Resources Committee - 08/14/2018Approved October 1 , 2019
EAST VALLEY WATER DISTRICT August 14, 2018
FINANCE AND HUMAN RESOURCES COMMITTEE MEETING
MINUTES
Ms. Koide called the meeting to order at 3:30 p.m. and Director Coats led the flag
salute.
PRESENT:
ABSENT:
STAFF:
GUEST(s):
PUBLIC COMMENTS
Directors: Coats, Morales
None
Brian Tompkins, Chief Financial Officer; Robert Peng, Information
Technology Manager; Nate Paredes, Business Services Manager;
Eileen Bateman, Senior Administrative Assistant; Christi Koide,
Senior Administrative Assistant
Members of the public
The Senior Administrative Assistant declared the public participation section of the
meeting open at 3:35 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE NOVEMBER 27, 2017 FINANCE AND HUMAN RESOURCES STANDING
COMMITTEE MEETING MINUTES
M/S/C (Morales-Coats) to approve the November 27, 2017 Finance and Human
Resources Standing Committee meeting minutes as submitted.
REVIEW OPERATING AND CAPITAL BUDGET POLICY
The Chief Financial Officer explained that according to the Government Finance
Officers Association (GFOA), this policy is recommended and is a Best Practice for
governmental agencies to formally adopt.
The Chief Financial Officer gave a brief overview of the Policy and discussed the Basis
of Budgeting and Long-Term Liabilities.
Information only'.
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REVIEW EMAIL AND INSTANT MESSAGING ACCEPTABLE USE POLICY
The Chief Financial Officer gave a brief overview of the Policy and stated that Legal
Counsel reviewed it and ensured the Policy aligned with the District's Retention Policy.
Director Morales inquired about Instant Messaging utilized by staff; the Information
Technology Manager explained that mainly Customer Service uses this feature as it is a
more efficient way of communicating compared to email.
The Information Technology Manager stated that he sought guidance from the Municipal
Information Systems Association of California (MISAC) and information technology
consultants when he created the Policy.
Information only.
REVIEW PASSWORD POLICY
The Chief Financial Officer gave a brief overview of the Password Policy.
Director Coats inquired about the lifespan of passwords, if staff will be prompted to
change passwords after 90 days, etc. The Information Technology Manager explained
that the maximum lifespan of passwords varies and depend on the system.
Information only.
DISCUSS UPCOMING FINANCE AND HUMAN RESOURCES COMMITTEE MEETINGS
Due to time constraints of an agenda item that needed to be presented at the October
10, 2018 Board Meeting, the Committee agreed to reschedule the next Committee
meeting to October 3, 2018.
ADJOURN
The meeting adjourned at 4: 15 p.m.
' .
Board Member Governing Board Member
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