HomeMy WebLinkAboutAgenda Packet - Finance & Human Resources Committee - 06/18/2019F IN A N C E A N D HUMA N RES O URC ES C O MMIT T EE
J une 18, 2019 - 3:30 P M
31111 Greenspot Road, Highland, C A 92346
AGE N D A
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
PUBLIC C O MMEN T S
N E W B U SI N E SS
1.Approve the J uly 10, 2018 Finance and Human Resources Standing C ommittee
Meeting Minutes
2.Review Remote Access and Access C ontrol Policies
3.Review Board of Directors Handbook and Policies
AD J O U RN
P LEAS E NO T E:
P urs uant to G overnment C ode S ec tion 54954.2(a), any reques t for a dis ability-related modification or
ac commodation, including auxiliary aids or services, that is s ought in order to partic ipate in the above-
agendized public meeting should be direc ted to the District C lerk at (909) 885-4900 at least 72 hours prior
to said meeting.
Page 1 of 2
Minutes 7/10/18 cmk
Subject to Approval
EAST VALLEY WATER DISTRICT July 10, 2018
FINANCE AND HUMAN RESOURCES STANDING COMMITTEE MEETING
MINUTES
Ms. Koide called the meeting to order at 3:39 p.m. and Director Coats led the flag
salute.
PRESENT: Directors: Coats, Morales
ABSENT: None
STAFF: Brian Tompkins, Chief Financial Officer; Kerrie Bryan, Human
Resources/Risk & Safety Manager; Rudy Guerrero, Accountant;
Eileen Bateman, Senior Administrative Assistant; Christi Koide,
Senior Administrative Assistant
GUEST(s): Members of the public
PUBLIC COMMENTS
The Senior Administrative Assistant declared the public participation section of the
meeting open at 3:41 p.m.
There being no written or verbal comments, the public participation section was closed.
REVIEW ENGAGEMENT LETTER AND PLANNING DOCUMENT FROM
CLIFTONLARSONALLEN, LLP (CLA) FOR PREPARATION OF THE DISTRICT’S FY 2017-
18 AUDIT
The Chief Financial Officer introduced Renee Graves and Leslie Ward from
CliftonLarsonAllen, LLP and discussed the following: audit process, litigation review,
and new Governmental Accounting Standards Board (GASB) statements.
Director Coats inquired about the impact the SNRC project will have on the audit. CLA
explained there will be additional testing due to increased population that will impact
future audits as construction of the facility commences.
Director Morales asked CLA to explain the litigation review process. CLA stated by law,
they are required to circulate letters to various attorneys handling any significant legal
matters, and to identify possible litigation that may impact the District’s finances.
Information only.
Page 2 of 2
Minutes 7/10/18 cmk
REVIEW DELINQUENT WATER AND WASTEWATER CHARGES TO TAX ROLLS 2018-19
The Chief Financial Officer gave a brief overview of the collection process and stated
that this method has proven to be the most effective way of collecting delinquent
charges.
Information only.
REVIEW VOLUNTEER PROGRAM
The Human Resources/Risk & Safety Manager gave a brief overview of the qualifications
and hiring process for the Volunteer Program. In addition, she also highlighted the
benefits to both the community and the District.
Information only.
ADJOURN
The meeting adjourned at 4:15 p.m.
James Morales, Jr. Ronald L. Coats
Governing Board Member Governing Board Member
S TAF F R E P ORT
Agenda Item #2.
Meeting Date: June 18, 2019
Dis c ussion Item
To: F I N ANC E AND HUMAN R ES O UR C ES C O MMI T T E E
F rom: C hief F inancial O fficer
Subject: R eview R emote Ac cess and Ac c es s C ontro l P olic ies
R E C O MME N D AT IO N:
S taff recommends the F inanc e and Human R es o urces S tanding C ommittee (C ommittee) review the R emote
Ac ces s and Acc es s C o ntro l P olicies.
B AC KGR O UN D / AN ALYS IS :
T he Dis tric t s tores a variety of d ata in multiple enterprise s ys tems us ed by staff and cons ultants to c onduct their
b usines s o p eratio ns. T he inherent level of risk varies bas ed on the s ys tem and data b eing ac cessed. Ac ces s
control addresses ho w authorizations to enterp ris e s ystems and d ata are s tructured to p rovid e adequate levels of
control to mitigate thes e ris ks . T he attached polic ies are intended to ens ure the unders tand ing o f ho w acc es s to
the Dis tric t’s s ystems are granted, along with communicating the control processes us ed to enhanc e the
Dis tric t’s c ybersec urity p osture. T he s c op e of the polic y ap plies to all Distric t s taff, autho rized users, and thos e
working on b ehalf o f the Distric t.
Unautho rized ac cess to the Distric t’s s ys tems and data could lead to the dis tribution o f s ensitive info rmation,
mo netary damage, and d is rupt b us iness o p eratio ns. S imilar to o ther p o lic ies with a high imp ac t o f p o tential
cons eq uenc es , staff s ought guidanc e fro m information tec hnology c o ns ultants , National Ins titute of S tandards
and Tec hnology, and S ANS Ins titute in d evelo p ing a p olic y fo r the C ommittee’s c o nsideration.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by Exec utive Management.
R es p ec tfully s ubmitted :
R o b ert P eng
Info rmatio n Tec hno logy Manager
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Remote Access P o lic y Backup Material
Access Control P o lic y Backup Material
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Remote Access Policy
Original Approval Date:
Last Revised:
Policy No: Page
1 of 3
Purpose
The purpose of this policy is to define standards, procedures, and restrictions for
connecting to the District’s internal networks from an external network via remote access
technology. The District’s resources must be protected from unauthorized use and/or
malicious attack that could result in loss of information, damage to critical applications,
disruption of services, and loss of revenue.
Scope
This policy applies to all authorized users that includes full-time staff, part-time staff,
contractors, and other agents who access the District’s data and networks through District-
owned or personally -owned computers. Employment at the District does not automatically
guarantee the granting of remote access privileges.
Remote access is defined as any connection to the District’s network and/or other
applications from off -site locations.
This policy applies to a ny and all work performed for the District on District or personally -
owned computers through a remote access connection of any kind. Work may include, but
is not limited to, virtual private network (VPN), remote desktop applications, databases,
servers, email correspondence, web browsing, Intranet resources, and any other District
application used over the Internet.
District resources include corporate data, computer systems, networks, databases, and
other digital systems.
Policy
It is the responsibility of any authorized user of the District with remote access privileges ,
to ensure that their remote access connection remains as secure as the network access
within the office to protect District resources (i.e. data, computer systems, networks,
databases, etc.). It is imperative that any remote access connection used to conduct
District business be utilized appropriately, responsibly, and ethically. Therefore, the
following rules must be observed:
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Remote Access Policy
Original Approval Date:
Last Revised:
Policy No: Page
2 of 3
A. Authorized users agree not to disclose their passwords to anyone consistent with the
guidelines of the District’s Password Policy.
B. All remote computer equipment and devices used for business interests, whether
personal or District-owned, must display reasonable physical security measures.
Computers will have an antivirus software installed that is deemed necessary by the
District’s Information Technology (IT) department.
C. Any remote connection that is configured to access the District’s resources must
adhere to the authentication requirements of the District’s IT department. In
addition, all hardware security configurations (personal or District-owned) must be
approved by the District’s Information Technology department.
D. Authorized users will make no modifications of any kind to the remote access
connection or network settings without the express approval of the District’s IT
department.
E. Authorized users with remote access privileges must ensure that their computers
are not connected to non-District network s while connected to the District’s
network via remote access, with the exception of Internet connectivity.
F. Use of Internet access through District networks via remote connection for the
purpose of illegal transactions, harassment, or obscene behavior is not permitted in
accordance with the Access Control Policy.
G. If a District-owned computer or related equipment used for remote access is
damaged, lost, or stolen, the authorized user will be responsible for notifying their
manager and District’s IT department immediately.
H. In order to maintain system security, the authorized user agrees to immediately
report to their manager and District’s IT department any incident or suspected
incidents of unauthorized access and/or disclosure of Distr ict resources, databases,
networks, etc.
I. The authorized user agrees to and accepts that his or her access and/or connection
to the District’s networks may be monitored to record dates, times, duration of
access, etc., in order to identify unusual usage patterns or other suspicious activity.
As with in-house computers, this is done in order to identify accounts/computers
that may have been compromised by external parties.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Remote Access Policy
Original Approval Date:
Last Revised:
Policy No: Page
3 of 3
J. MFA may be required for cloud-based applications and to establish all VPN
connections to encrypt and provide secure access to a remote computer over the
Internet. Multi -Factor Authentication (MFA) is a method of computer access control
in which an authorized user is granted access only after successfully presenting
multiple separate pieces of evidence to an authentication mechanism – typically at
least two of the following categories: knowledge (something they know), possession
(something they have), and inherence (something they are). A District issued or
personally -owned smart phone is typically used to satisfy the “possession”
authentication mechanism.
K. Determination of remote access authorization will be at the discretion of the IT
department and the individual’s Supervisor.
EAST V ALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Access Control Policy
Original Approval Date:
Last Revised:
Policy No: Page
1 of 3
Purpose
The purpose of this policy is to maintain an adequate level of security to protect the
District’s data and information systems from unauthorized access. This policy defines the
rules necessary to achieve this protection and to ensure a secure and reliable operation of
the District’s information systems.
Scope
This policy applies to all authorized users that includes District employees, including full-
time staff, part-time staff, contractors, and other agents who utilize District or personally -
owned computers to access data, information systems, files, and communications systems
of the District.
Policy
A. Only authorized users are granted access to information systems and are limited to
specific defined, documented, and approved applications, and levels of access
rights. Computer and communication system access control is to be achieved via
user IDs that are unique to each individual user to provide individual accountability.
B. Authorized users (remote or internal), accessing networks and systems, must be
authenticated and adhere to the District’s Password Policy.
C. Authorized users will only receive access to networks, files, applications, and
information systems specifically authorized to them.
1. The District will follow the principle of least privilege to grant access.
Authorized users will only receive access to the minimum applications and
privileges required to perform their job duties.
D. All workstations used to conduct business activity, no matter where they are
located, must use an access control system approved by the Information Technology
department. In most cases this will involve password-enabled screen-savers with a
time-out-after-no-activity feature and a power on password prompt.
1. Active workstations are not to be left unattended for prolonged periods of
time, where appropriate. When an authorized user leaves a workstation, that
EAST V ALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Access Control Policy
Original Approval Date:
Last Revised:
Policy No: Page
2 of 3
authorized user is expected to lock their workstation or properly log out of
all applications and networks.
2. Where appropriate, inactive workstations will be reset after a period of
inactivity. Authorized users will then be required to re-log on to continue
usage. This minimizes the opportunity for unauthorized users to assume the
privileges of the intended user.
3. Automated mechanisms may be used to ease the use of this process.
E. A process to create, deactivate, and delete user accounts must be in place. This
process allow s for the assignment or removal of access rights for authorized users
to all systems and technology services.
F. System access controls will be applied to all information systems based on its data
classification to ensure that it is not improperly disclosed, modified, deleted, or
rendered unavailable.
G. Periodic reviews of user access rights and use of accounts are to be conducted by
the Information Technology department or other department depending on their
type of system or data classification.
H. Upon separation with the District, user access rights will be revoked.
1. The District will employ automated processes here to remove temporary
accounts after a determined amount of time. A similar automated process
will exist for disabling inactive accounts.
2. The District will also t erminate any accounts deemed to present a potential
high risk to District operations.
I. A limit of unsuccessful log -ons will be enforced and an automatic account lock will
be enabled.
J. Time and date of log -ons and account changes will be appropriately recorded and
monitored.
K. Remote access to the District’s networks, applications, information systems, files,
and data must conform to the District’s Remote Access Policy.
EAST V ALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Access Control Policy
Original Approval Date:
Last Revised:
Policy No: Page
3 of 3
L. Logging and audit trails will be applied to information systems, communications
systems, files, and data. The level of logging and audit trails will vary based on
regulatory requirements, compliance requirements, and cybersecurity initiatives.
Logging and audit trails shall record, at a minimum, the access time and user
account.
M. The District will enact separation of duties to decrease abuse of privileges.
N. Authorized users are prohibited from gaining unauthorized access to any other
information systems, communications systems, files, and data not granted to them.
R es p ec tfully s ubmitted :
Justine Hend ricks en
Dis tric t C lerk
S TAF F R E P ORT
Agenda Item #3.
Meeting Date: June 18, 2019
Dis c ussion Item
To: F I N ANC E AND HUMAN R ES O UR C ES C O MMI T T E E
F rom: G eneral Manager/C EO
Subject: R eview Bo ard of Direc tors Hand b o o k and P olic ies
R E C O MME N D AT IO N:
S taff is recommending that the F inanc e and Human R es o urc es S tand ing C ommittee review the revis ed Bo ard
of Direc tors Handboo k and P o lic ies .
B AC KGR O UN D / AN ALYS IS :
T he Board of Direc to r’s Hand b o o k was adopted o n O cto b er 8, 2014, to p ro vid e d irectio n and clarity for the
Board to maintain a high level o f strategic succ es s through the incorporation of b es t p ractices . T he Hand b o o k
contains pertinent Dis tric t information, contro lling legis latio n, rules and regulations, as well as lo cal p o licies
enac ted by the Board . T he d o c ument s erves as a res o urc e for direc tors , s taff and members o f the pub lic in
d etermining the manner in whic h matters o f Dis tric t b us iness are to b e c o nduc ted.
O n March 12, 2019, the C o mmittee reviewed the Board o f Direc tors Handbook, where they p ro vided
comments whic h have b een inc o rp o rated into the attached doc ument. F ollo wing final review b y this c o mmittee,
the Bo ard o f Direc tors Hand b o ok will be b rought b efo re the full Board fo r c o ns id eration o f approval.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Board o f Directors Handbook Backup Material
Expense Activity She et Backup Material
Board Reimburseme nt P olicy Backup Material
Ordinanc e 388 Ordinance
Board of Director’s Handbook
EAST VALLEY WATER DISTRICT
31111 Greenspot Road Highland, CA 92346
Adopted October 8, 2014 Updated 061819
East Valley Water District
Board of Director’s Handbook
Table of Contents
Preamble ...................................................................................................................... 1
Chapter 1 – Role and Authority .................................................................................... 2
Chapter 2 – Board Values and Principles ..................................................................... 4
Chapter 3 – Board Member Interaction ........................................................................ 6
Chapter 4 – Staff Interaction ........................................................................................ 7
Chapter 5 - Governance ............................................................................................... 10
Chapter 6 – Public Interaction ...................................................................................... 13
Chapter 7 – Director’s Code of Conduct
..................................................................................................................................... 17
5
Appendix 1 – Board Member Acknowledgement
1
Adopted October 8, 2014
East Valley Water District
Board of Director’s Handbook
In support of East Valley Water District’s mission, the Governing Board will develop, adopt, and maintain
a Board of Director’s Handbook. The intent is to educate and continually guide the Board to a high level
of strategic success and achievement in accord with best practices. Contained in the Handbook shall be
pertinent District information, controlling legislation, rules and regulations having authority, as well as
local policies enacted by the Board. The Handbook will serve as a resource for directors, staff and
members of the public in determining the manner in which matters of District business are to be
conducted.
Preamble
The customers served by the East Valley Water District are entitled to elected Board members who are
fair, ethical, and accountable. Such Board members constantly seek to reflect the following qualities:
They comply with both the letter and the spirit of the laws and policies affecting operations of
the District;
They are independent, impartial, and fair in their judgment and actions;
They use their public office for the public good, not for personal gain; and
They conduct public deliberations and processes openly, unless legally confidential, in an
atmosphere of respect, civility and transparency.
To this end, the East Valley Water District Board of Directors has adopted this Director’s Handbook,
along with its Code of Conduct, to encourage public confidence in the integrity of the District and its fair
and effective operation. The Board’s commitment to these principles is captured in the following Core
Values:
1. Leadership in regional government, in the water industry, and in the local community.
2. Partnership with other agencies, stakeholders, and customers to enhance service.
3. Stewardship of ratepayer dollars and the region’s precious water resources.
2
Adopted October 8, 2014
4. East Valley Water District
5. Board of Director’s Handbook
6.
Chapter 1 – Role and Authority
Role of the Board
The primary role of the Board is to establish policies that guide the District to meet its mission. The
policy decisions and actions of the Board constitute the "action" of the Board of Directors.
The Board has three (3) major responsibilities:
1. Promote the best interests of the District's customers by establishing policies that support the
vision and mission of the District and by ensuring the implementation of those policies. Policies
include the governing principles, plans, and course of action for the organization. Policy‐making
is the process of visionary planning and should reflect the broadest possible principles and
provide parameters within which staff can operate. Policy‐making sets the overall direction for
the District.
2. The Board shall establish policies that ensure fiscal stability and the effective use of funds. In
order to achieve this, each fiscal year the Board adopts a budget covering the anticipated
revenues and expenditures of the District and reviews monthly and quarterly budget reports
throughout the year. Additionally, from time to time, the Board reviews and/or adopts
amendments to the District's cash reserve, investment, and other policies as necessary.
3. Hire a General Manager and CEO to manage the day‐to‐day operations of the District. The Board
holds the General Manager/CEO accountable for the effective operational management of the
District. An additional responsibility of the Board is to properly evaluate the General
Manager/CEO on an annual basis.
In order to fulfill these responsibilities, the Board shall adhere to the following basic policy guidelines:
1. That the Board of Directors provides policy direction and leadership for the District.
2. That Board members recognize and respect the distinction between the policy setting role and
the day‐to‐day implementation of policy by staff.
3. That it is the responsibility of the Board (from a policy perspective) to ensure that the District is
a progressive, innovative, and well‐managed agency.
4. That the Board exercises authority only collectively as a Board, and individual Board members
shall not act on their own volition.
5. That the Board understands and provides leadership in regional, state, and national issues
affecting the operations of the District.
3
Adopted October 8, 2014
6. That the Board respects the role of constituents in the governance of the District, and
encourages their participation.
7. That key stakeholders should be consulted when and where appropriate.
8. That Board members represent the District in business related matters at meetings and events
other than regular meetings of the Board.
9. That the Board maintains a high level of communication with the General Manager/CEO. When
a Board member is going to be out of town or unavailable, the General Manager/CEO or his
executive assistantthe District Clerk is notified in a timely manner.
10. That Board members are provided the same information, where practical, including staff
reports, committee agendas, customer inquiries, background information, etc.
11. That the Board is responsible for informing the General Manager/CEO of any specific
information they want to receive from outside agencies or organizations. Staff is responsible for
providing same in a timely manner.
12. That the Board is aware that all written and electronic documentation and communication is
legally considered in the public domain. This excludes information protected by attorney‐client
privilege.
Authority
The East Valley Water District is a California Special District, an independent government agency which
provides water delivery service to the customers within its boundaries. The District operates under
authority of Division 12 of the California Water Code for County Water District. The District is governed
by an elected Board of Directors who has have authority to manage and conduct the business and affairs
of the District, including the authority to fix terms and conditions of employment (including
compensation) of District employees. The Board is authorized to delegate those powers. The Board has
retained authority to employ and set terms and conditions for employment of the General Manager and
CEO of the District, but the General Manager/CEO has management authority over subordinate
employees.
In order for a Board of Directors to function in an effective manner, it is important that each member
understand his/her respective role and the relationship they have to other members of the Board and to
the General Manager/CEO. This also requires an understanding of the level of performance required to
carry out the duties of a Board Member. The officers of the Board of Directors include the Chairman and
Vice‐Chairman. The Secretary to the Board of Directors is defined within the State Water Code as the
General Manager/CEO of the District. Officers of the District are selected every two years corresponding
with the general election for the Board or as otherwise determined by the Board of Directors.
4
Adopted October 8, 2014
7. East Valley Water District
8. Board of Director’s Handbook
9.
Chapter 2 – Board Values and Principles
Adherence to established organizational values and principles can help to promote a collaborative work
environment that encourages sharing, creativity, openness to new ideas, and an emphasis on customer
satisfaction.
Putting Board Values into Play
Service Delivery
Strive to exceed customers’ expectations and proactively explore opportunities to provide
better service
Emphasize thoroughness and completeness
Treat every person with kindness and humility
Be courteous, responsive and professional
Actively listen to understand others
Leadership
Take ownership of, and responsibility for, actions, risks, and results
Use outcomes, whether positive or negative, as learning opportunities
Make sound decisions from experience, good judgment and collaboration
Give and seek clear expectations
Look for solutions that contribute to desired results
Act in all endeavors with an ethical, honest and professional manner
Honor commitments in order to build trust
Be truthful in word and deed
Openness
Approach every situation with good intentions
Encourage new and diverse ideas
Listen, cooperate, and share across the organization
Value and recognize individual contributions
5
Adopted October 8, 2014
Balance
Recognize the need for personal and professional balance
Do not forsake long‐term goals in order to satisfy short‐term needs
Support an environment that is optimistic and enjoyable in which relationships can prosper
across the organization
Guiding Principles
1. Insuring a safe and efficient water delivery system.
2. Designing and administering the highest quality, secure and innovative programs.
3. Delivering services in an equal, accurate, courteous, professional and prompt manner.
4. Providing meaningful information and education to all customers in a timely manner.
5. Attracting, developing, and retaining a competent, creative and highly motivated workforce.
6. Maintaining public trust by being an ethical, sensitive, effective and cost efficient organization in
service to customers and employees alike.
7. Sustaining our role as leaders in the community.
6
Adopted October 8, 2014
8. East Valley Water District
9. Board of Director’s Handbook
10.
Chapter 3 – Board Member Interaction
When the members of the East Valley Water District Board are elected to office, there is an expectation
that they will bring a body of personal experience, knowledge and judgment to the development of
good public policies. However, there is also an expectation that each individual will strive to work with
fellow Board members and District staff as part of a team to address the various challenges and
opportunities that are presented to them. The following represents Board member “best practices” for
interacting with each other.
1. Board members are representatives of the District's culture and values its customers at all times.
2. Business attire at Board meetings, and when representing the District at public events, is
appropriate.
3. Relationships between Board members are informal and always professional.
4. Board members are aware of the rules governing communication among fellow Board members
in compliance with mandated open meeting (Brown Act) law requirements. This includes
communications by electronic, written and verbal methods.
5. Board members lead by example in their interaction and communication style and practice.
6. Board members function as a team and are not exclusive in their communication and
interaction.
7. To the extent possible, Board members will be cooperative in supporting each other.
8. Personal attacks against fellow Board members or staff are not representative of a constructive
culture.
7
Adopted October 8, 2014
East Valley Water District
Board of Director’s Handbook
Chapter 4 – Staff Interaction
The efficient and effective delivery of services to the customers of the East Valley Water District is a
collaborative effort between the elected members of the Board of Directors and those individuals
employed to execute the District’s day‐to‐day operations. The Board’s relationship and interaction with
its professional staff must be carefully cultivated and nurtured at all times.
The Board’s Relationship with the General Manager/CEO
One of the most vital relationships the District Board has is between itself and its General Manager/CEO.
The General Manager/CEO is the primary agent of the Board and is the one to whom the Board
delegates its authority to manage and administer the District's daily operations in accordance with
approved policies. This position is important because to be successful, the District requires leadership
and vision from its General Manager/CEO. In this capacity, the General Manager/CEO has two roles:
Chief Executive Officer and top advisor to the Board. As the most visible employee, the General
Manager/CEO truly represents the District to its many constituencies.
Much of the District’s success will be dependent upon a positive relationship between the Board and its
General Manager/CEO. Paradoxically, the leadership nature of both parties means that this relationship
will likely create some inherent tensions; a strong Board and a strong General Manager/CEO will not
always agree on every issue. However, both must consciously focus on maintaining a shared sense of
purpose, open communication, honesty, trust and mutual support. While the General Manager/CEO is
hired to carry out Board policy directives, the Board also looks to him/her for guidance and leadership.
One of the most important decisions a Board will make is the selection of a General Manager/CEO in
whom they have confidence. The Board must be able to support the decisions of the General
Manager/CEO and grant him/her the authority to manage and lead the District. This is critical for
building the General Manager/CEO’s credibility with the staff and the community. Both parties should
always publicly support each other.
It is the General Manager/CEO’s responsibility to ensure that the Board members have all the
information they need to make Board‐level decisions and that all Board members are provided the same
information. Board members expect the General Manager/CEO to make a recommendation on every
issue before the Board, except those that are strictly reserved to the Board.
The following are guidelines are intended to help define the relationship between the Board and the
General Manager/CEO:
8
Adopted October 8, 2014
1. The General Manager/CEO prepares annual goals which are approved by the Board of Directors
as a part of a formal performance review process.
2. The Board of Directors will provide the General Manager/CEO with a written evaluation
annually.
3. Board members are encouraged to contact the General Manger/CEO about any subject related
to the operations of the District. Similarly, the General Manger/CEO may discuss any District
related issue with any member of the Board of Directors.
4. Concerns regarding overall District operations or specific department issues or department
heads are addressed with the General Manager/CEO.
5. Critical information will be provided to all members of the Board by the General Manager/CEO,
which feedback may be verbal, written, or electronic in nature.
6. The General Manager/CEO handles interdepartmental issues .
7. The General Manager/CEO shall advise the Board of Directors when he/she is out of the office
for an extended period of time and shall designate the individual who shall be acting General
Manager/CEO during that time.
Request for Staff Resources
Individual Board member requests for research or otherby staff work must be directed to the General
Manager/CEO, or the District’s legal counsel regarding legal matters. If, in the judgment of the General
Manager/CEO, more than one hour of staffa significant amount of time will be required to complete the
requested task/project, the item may be agendized to solicit Board authorization to expend the
additional time necessary on the proposed item. Staff responses to Board member requests shall will be
provided to the General Manager/CEO and distributed to all Board members.
Interactions with Staff
District staff serves the entire Board of Directors as a whole. Consequently, the Board should adhere to
the following guidelines in its interaction with the staff:
1. A Board member shall not direct staff to initiate any action, change a course of action, or
prepare any report without the approval of the General Manager/CEO and, if necessary, a
majority of the Board.
2. Board members shall not attempt to pressure or influence discussions, recommendations,
workloads, schedules, or priorities.
3. When preparing for Board meetings, Board members should direct questions ahead of time
to the General Manager/CEO so that staff can provide the desired information at the Board
meeting.
4. Any concerns by a member of the Board regarding the behavior or work of a District
employee should be directed to the General Manager/CEO privately to ensure that the
concern is addressed. Board members shall not reprimand employees directly nor should
they communicate their concerns to anyone other than the General Manager/CEO.
9
Adopted October 8, 2014
5. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn
signs, name on support list, etc.) is prohibited. District staff may, as private citizens with
constitutional rights, support political candidates, but all such activities must be done away
from the workplace and may not be conducted while on the job.
10
Adopted October 8, 2014
10. East Valley Water District
11. Board of Director’s Handbook
12.
Chapter 5 – Governance
The orderly conduct of District business is guided by certain rules, regulations and procedures that are
intended to afford equal opportunity for input on policy‐making decisions to both Board members and
the public. While many governance guidelines are embodied in State law, others are subject to Board
discretion.
Election of Officers
The Chair and Vice Chair of the Board will be elected by the members of the Board. The election will be
held at the first regular meeting in December of every other year.
The Board shall also designate the General Manager/CEO,. Board Secretary and Chief Financial Officer.
Roles of the Chair and Vice Chair of the Board of Directors
1. The Chair of the Board of Directors is selected biennially following the normal board election
cycle for a 2‐year term, unless otherwise modified by the Board.
2. The Chair of the Board is selected by the Board of Directors. In addition to the duties of the
Chair described below, the Chair presides at all Board of Directors meetings, makes rulings
on procedural points of order, and should keep meetings on track and productive. The Chair
should encourage open discussion and allow all members the opportunity to express their
views. The Chair should lead and guide the Board of Directors and provide a stabilizing
influence and bring out the best in all members. The Chair appoints all committees, standing
and Ad Hoc; coordinates the efforts of committees; integrates committee work with that of
the Board of Directors, and defines committee relationships the General Manager/CEO. The
Chair makes declarations, extends official recognition of groups or events, and regularly
communicates with the General Manager/CEO. The Chair can request an item to be placed
on the Board agenda.
3. The Vice‐Chair remains as one member of the Board and has no rights or authority different
from any other member of the Board. However, in the event of a temporary absence of the
Chair, or an early vacancy in the position of Board Chair, the Vice‐Chair shall become the
Board Chair and shall continue as such until the Board Chair’s temporary absence is
complete or for the remaining portion of the outgoing Board Chair’s term as Board Chair.
4. The Board shall govern the succession of the Chair and Vice‐Chair.
5. In the event of an early vacancy in the position of Vice‐Chair, the Board shall determine, by
vote, a replacement to fulfill the remaining portion of the outgoing Vice‐Chair's term.
11
Adopted October 8, 2014
6. The Chair acts as the ceremonial head or representative of the District at various civic
functions, and in his/her absence, the Vice‐Chair serves in this capacity.
7. The Chair is the designated spokesperson for the Board of Directors when requests are
made from external sources. The Chair may elect to appoint one of the other Board
members to serve in this capacity.
8. The Chair acts as the signatory on all documents requiring the Board's execution. The Vice‐
Chair may do so in the Chair's absence.
9. The Chair makes appointments to the Representative Assignments annually.
Time and Place for Regular Meetings
The regular monthly meeting of the Board of Directors will be held on the second and fourth
Wednesday of each month commencing at 5:30 pm at a site determined by the Board.
Quorum Requirements
Three members of the Board will constitute a quorum for the transaction of business.
Board Meeting Protocol
1. All noticed meetings of the Board of Directors shall be conducted using Roberts Rules of
Order. Robert's Rules provide for constructive and democratic meetings and are intended to
help, not hinder, the business of the Board. Under no circumstances should "undue
strictness" be allowed to intimidate or limit full participation.
2. The General Manager/CEO is responsible for setting the agenda for the meetings of the
Board. Any member of the Board may request that an item be placed on the agenda
through notification to the General Manager/CEO and Chair.
3. Public comment shall be received pursuant to the Ralph M. Brown Act.
4. The Board shall treat members of the public with courtesy and respect.
5. Corrections to official minutes of the Board of Directors public meetings are passed on to
the General Manager/CEO as soon as reasonably possible and shall be approved at the next
regular Board meeting.
6. The General Manager/CEO shall inform the Board of items of significance that will be placed
on future agendas.
7. The General Manager/CEO meets with the Board Chair and/or Vice Chair prior to the Board
meetings to review and prepare for the upcoming meeting.
8. At the direction of the General Manager/CEO, department heads or appropriate
departmental managers will be present at every meeting if they have an item on the
agenda.
12
Adopted October 8, 2014
9. The time during the Board Announcements Board of portionDirectors‘ Report portion of the
Agenda shall be utilized for public education purposes regarding District programs and
services. It is not intended to allow Board members to ask staff for studies and reports or to
express complaints. Such input should be conveyed to the General Manager/CEO outside of
the Board meeting. members of the legislative body to provide brief reports on meetings
attended at the expense of the local agency at the next regular meeting pursuant to
Government Code Section 53232.3.(d).
9.10. The Board Comment portion of the Agenda shall be an opportunity for Members of the
Board to make brief statements regarding non‐agendized items.
Consent Calendar
1. The District utilizes a Consent Calendar to approve routine business matters, such as
minutes, production reports, cash reports, some resolutions, and previously approved
budgetary items.
2. If a Board member has a question on a Consent Calendar item, they are encouraged to
contact the General Manager/CEO for clarification prior to the official meeting, rather than
having it pulled for separate discussion during the meeting.
Voting
A majority of all members of the Board present at a meeting will be required to approve any ordinance,
resolution or motion, unless a different voting requirement to approve a particular action is specified
under State law.
1. Each member may speak on an item prior to the making of a motion.
2. Roll call votes are required on all ordinances considered by the Board. On other items, a roll
call vote may be requested by any member of the Board, but is at the discretion of the
Chair.
3. Once an agenda item has been voted on, the disposition is considered as the "action" of the
Board of Directors and subsequently supported by the individual members of the Board.
Closed Session
1. All closed session discussions and materials are considered legal and confidential
information, and as such, are not shared outside the closed Session Conference unless
specific action is taken, and then must be reported out of Closed Session.
2. Closed session staff reports are to be returned to the General Manager/CEO and/or District
counsel immediately following the meeting. Electronic copies of the reports will not be
provided to the Board.
3. Closed Session meetings may be held at times other than the regular meetings of the Board
of Directors so long as the meeting is posted pursuant to the prevailing open meeting or
Brown Act rules.
13
Adopted October 8, 2014
4. A Board Member should refer a request for information regarding a closed session item to
the General Manager/CEO who in concert with the District's legal counsel, will prepare an
appropriate response.
14
Adopted October 8, 2014
11. East Valley Water District
12. Board of Director’s Handbook
13.
Chapter 6 – Public Interaction
As a public body, it is important for the East Valley Water District Board of Directors to establish a
working environment that encourages public participation and trust. During their time as elected
officials, Board members will have a wide range of interactions with the public including written
communication (i.e., letters, email, etc.), social media, phone calls, face‐to‐face, social functions, regular
and special Board meetings, etc. The following guidelines represent Board member “best practices” for
interacting with the public.
Customer Concerns and Complaints
1. All customer concerns and inquiries shall be referred to the General Manager/CEO.
2. The General Manager/CEO or his designee Staff will provide the Board with a written or
verbal report of customer concern or inquiry that cannot be handled as a routine manner. .
Staff will also provide Tthe Board will also be provided with a response to the concern or
inquiry.
3. The Board will be informed of significant, politically sensitive, urgent and/ or repetitive
telephone or electronic communication inquiries. Staff will research the request as soon as
possible, and provide the General Manager/CEO with the appropriate follow‐up and
response. The General Manager/CEO will review the communication prior to dissemination
to the Board.
4. Copies of any written or electronic responses to customer concerns provided by a member
of the Board shall be provided to the other members of the Board of Directors as well.
5. Information that may expose the District to liability will be shared with the Board at a
noticed, closed session meeting of the Board of Directors.
Public Input on the Agenda
1. Prior to public input on an agenda item, the Board will consider reports, questions from the
Board, and a response.
2. Agenda items noticed on the agenda for public hearing will follow procedures as outlined by
the District's legal counsel.
3. The Chair of the Board may elect to defer action on an item brought forward by the public
until such time as staff can prepare an appropriate response.
15
Adopted October 8, 2014
4. The Chair is responsible for maintaining an orderly progression of the business before the
Board, and to the extent possible regulates the amount and type of input from the public
and from members of the Board and staff.
5. Generally, Board members will not respond to public comments except for the Chair
referring matters to the General Manager/CEO for follow‐up. Board members may, through
the Chair, ask clarifying questions to ensure that staff provides an appropriate response.
Occasionally, a prompt response may be offered by the Chair or the General Manager/CEO
when an obvious answer or resolution is available. The Board will not enter into a debate or
make decisions in response to public comments that are not on the agenda for
consideration.
6. Questions by a Board member to staff or consultants making presentations shall be directed
to the Chair who will refer it to the General Manager/CEO for a response.
Representing an Official District Position
In order to ensure that they are properly representing their positions as elected officials of the East
Valley Water District, Board members should adhere to the following guidelines:
1. Board members may use their title only when conducting official District business, for
information purposes, or as an indication of background and expertise.
2. Once the Board of Directors has taken a position on an issue, all official District
correspondence regarding that issue will reflect the Board's adopted position.
3. In most instances, the Board will authorize the Chair of the Board to send letters stating the
District's official position to appropriate legislators.
4. No Board member is permitted toshall attend a meeting of any outside agency or
organization (including Representative Assignments) as an official representative of the
District without prior Board authorization. Meetings of outside agencies and organizations
that are included on the District’s list of Representative Assignments are to be attended by
the designated Board member and/or alternate. If the designated Board member and/or
alternate cannot attend an assigned meeting, a duly appointed substitute may attend on
their behalf.
5. If a member of the Board appears before the meeting of another governmental agency
organization to give a statement on an issue affecting the District (including Representative
Assignments), the Board member shall indicate the majority position and opinion of the
Board. (NOTE: Board members shall report on any actions taken at the next Board meeting).
6. Personal opinions and comments that may be contrary to adopted policy may be expressed
only if the Board member clarifies that these statements do not reflect the official position
of the Board or the District.
7. Board members should exercise caution when utilizing the news media, social media or
other forms of communications to specifically express views which are in opposition to
adopted Board policy.
16
Adopted October 8, 2014
When two Board members are authorized/assigned by the Board to attend a meeting as the
District’s official representative, other Board members may not participate at the meeting in order
to avoid violations of the Ralph M. Brown Act.
17
Adopted October 8, 2014
East Valley Water District
Board of Director’s Handbook
Chapter 7 – Director’s Code of Conduct
In order to promote the public’s trust in Board policies and to ensure the most effective and efficient
delivery of District services, members of the Board shall abide by the following Director’s Code of
Conduct:
1. Board members shall refrain from abusive conduct, personal charges, or verbal attacks upon the
character or motives of other members of the Board, committees, staff, or the public.
2. Board members duties shall be performed in accordance with the processes and rules of order
established by the Board.
3. Communication between Board members, including electronic, verbal and written, shall comply
with all State‐mandated open meeting law requirements (Brown Act).
4. Board members shall inform themselves on public issues, listen attentively to public discussions
before the body, and focus on the business at hand.
5. Board decisions shall be based upon the merits and substance of the matter at hand.
6. Board members shall represent the official policies and positions of the Board. When presenting
their personal opinions or positions publicly, members shall explicitly state they do not
represent the Board or the District.
7. Board members shall respect and preserve the confidentiality of information provided to them
concerning the confidential matters of the District. They must neither disclose confidential
information without proper legal authorization nor use such information to advance or
adversely affect the personal, financial, or private interests of themselves or others.
8. It is the responsibility of Board members to publicly share substantive information that is
relevant to a matter under consideration that they have received from sources outside of the
public decision‐making process with all other Board members and the public prior to taking
action on the matter.
9. Appropriate District staff should be involved when Board members meet with officials from
other agencies and jurisdictions to ensure proper staff support as needed and to keep the
General Manager/CEO informed.
10. Board members shall not attend internal staff meetings or meetings between District staff and
third parties unless invited by the General Manager/CEO or directed by the Board to do so.
11. Board members shall disclose to the appropriate authorities and/or to the Board any behavior
or activity that may qualify as corruption, abuse, fraud, bribery or other violation of the law.
18
Adopted October 8, 2014
12. Board members, by virtue of their public office, shall not take advantage of services or
opportunities for personal gain that are not available to the public in general. They shall not
accept gifts, favors or promises of future benefits that might compromise their independence of
judgment or action or give the appearance of being compromised. Likewise, Board members
shall not appear on behalf of, or advocate for, the private interests of a third‐party before the
Board.
Conflict of Interest
In order to assure their independence and impartiality on behalf of the public good, state law prohibits
Board members from using their official positions to influence government decisions in which they have
a financial interest or where they have an organizational responsibility or a personal relationship that
would present a conflict of interest under applicable State law. In accordance with applicable State laws,
the following provisions shall apply to all Board member actions:
1. A Board member will not have a financial interest in a contract with the District, or be a
purchaser at a sale by the District or a vendor at a purchase made by the District, unless the
Board member’s participation was authorized under Government Code sections 1091 or 1091.5,
or other provisions of law.
2. A Board member will not participate in the discussion, deliberation or vote on a matter before
the Board of Directors, or in any way attempt to use his or her official position to influence a
decision of the Board, if he or she has a prohibited interest with respect to the matter, as
defined in the Political Reform Act, Government Code sections 81000, and following, relating to
conflicts of interest. Generally, a Board member has a financial interest in a matter if it is
reasonably foreseeable that the Board decision would have a material financial effect (as
defined by the Fair Political Practices Commission’s (“FPPC”) regulations) that is distinguishable
from the effect on the public generally on:
a. A business entity in which the Board member has a direct or indirect investment in the
amount specified in the then‐effective FPPC regulations;
b. Real property in which the Board member has a direct or indirect investment interest,
with a worth in the amount specified in the then‐effective FPPC regulations;
c. A source of income of the Board member in the amount specified in the then‐effective
FPPC regulations, within twelve months before the Board decision;
d. A source of gifts to the Board member in an amount specified in the then‐effective FPPC
regulations within twelve months before the Board decision;
e. A business entity in which the Board member holds a position as a director, trustee,
officer, partner, manager or employee;
f. The Board member’s personal expense, income, assets or liabilities, and those of his or
her immediate family, are likely to go up or down in a 12‐month period as a result if the
decision by the amount specified in the then‐effective FPPC regulations.
3. If a Board member believes that he or she may be disqualified from participation in the
discussion, deliberations or vote on a particular matter due to a conflict of interest, the
following procedure will be followed:
19
Adopted October 8, 2014
a. If the Board member becomes aware of the potential conflict of interest before the
Board meeting at which the matter will be discussed or acted on, the Board member will
notify the District’s General Manager/CEO and the District’s legal counsel of the
potential conflict of interest, so that a determination can be made whether it is a
disqualifying conflict of interest;
b. If it is not possible for the Board member to discuss the potential conflict with the
General Manager/CEO and the District’s legal counsel before the meeting, or if the
Board member does not become aware of the potential conflict until during the
meeting, the Board member will immediately disclose the potential conflict during the
Board meeting, so that there can be a determination whether it is a disqualifying conflict
of interest;
c. Upon a determination that there is a disqualifying conflict of interest, the Board
member: (1) will not participate in the discussion, deliberation or vote on the matter for
which a conflict of interest exists, which will be so noted in the Board minutes; and (2)
leave the room until after the discussion, vote and any other disposition of the matter is
concluded, unless the matter has been placed on the portion of the agenda reserved for
uncontested matters (i.e., the consent calendar), in which case the Board member will
identify the nature of the conflict and not vote on the specified item on the consent
calendar. If the item is agendized for discussion and possible action, the Board member
may speak on his or her personal interests in the matter during the time that the
general public speaks on the issue but must leave the room during Board discussion and
action on that item.
4. A Board member will not recommend the employment of a relative by the District. A Board
member will not recommend the employment of a relative to any person known by the Board
member to be bidding for or negotiating a contract with the District.
Handling of Legal Matters
The Board appoints the District’s legal counsel to provide a wide range of professional legal services,
assistance, and legal advice to the Board of Directors, General Manager/CEO and all District
departments and offices.
1. The following guidelines shall be employed by Board members when dealing with legal and/or
other confidential matters:
a. All written materials and verbal information provided to Board members on matters
that are confidential and/or privileged under State law shall be kept in complete
confidence to ensure that the District's position is not compromised. No disclosure or
mention of any information in these materials may be made to anyone other than Board
members, the General Manager/CEO or the District’s legal counsel.
b. Confidential materials provided in preparation for and during Closed Sessions shall not
be retained and electronic copies must be deleted or documents returned to staff at the
conclusion of the Closed Session.
c. Confidential materials provided to Board members outside of Closed Sessions must be
destroyed, deleted, or returned to staff within thirty (30) days of their receipt.
20
Adopted October 8, 2014
d. Board members may not request confidential written information from staff that has
not been provided to all Board members.
2. All Board members who are desirous of contact with the District’s legal counsel, his or her staff,
and/or attorney(s) contracted to work on behalf of the District shall obtain prior approval from
the General Manager/CEO. Board members cannot enjoy or establish an attorney‐client
relationship with said attorney(s) by consulting with or speaking to same. Any attorney‐client
relationship established belongs to the District, acting through the Board of Directors, and as
may be allowed in State law for purposes of defending the District and/or the Board in the
course of litigation and/or administrative procedures, etc.
Ethics Training
AB 1234 requires elected or appointed officials who are compensated for their service or reimbursed for
their expenses to take two hours of training in ethics principles and laws every two years. Those who
enter office after January 1, 2006 must receive the training within a year of starting their service. They
must then receive the training every two years after that.
The training must cover general ethics principles relating to public service and ethic laws including:
1. Laws relating to personal financial gain by public officials (including bribery and conflict of
interest laws);
2. Laws relating to office‐holder perks, including gifts and travel restrictions, personal and political
use of public resources, and prohibitions against gifts of public funds;
3. Governmental transparency laws, including financial disclosure requirements and open
government laws (the Brown Act and Public Records Act);
4. Laws relating to fair processes, including fair contracting requirements, common law bias
requirements, and due process.
Sexual Harassment Prevention Training
AB 1661 requires elected or appointed officials who are compensated for their service or reimbursed for
their expenses to receive at least two hours of sexual harassment prevention training and education
within the first six months of taking office or commencing employment, and every two years thereafter.
The training must include information and practical guidance regarding the federal and state statutory
provisions concerning the prohibition against, and the prevention and correction of, sexual harassment
and the remedies available to victims of sexual harassment in employment.
Enforcement
Any actual or perceived violation of District policies, including the Code of Conduct, by a Board member
should be referred to the Chair of the Board or the full Board of Directors for investigation, and
consideration of any appropriate action warranted. A violation of this policy may be addressed by the
use of such remedies as are available by law to the District, including but not limited to:
21
Adopted October 8, 2014
1. Adoption of a resolution expressing disapproval of the conduct of the Board member who has
violated this policy (i.e., censure);
2. Injunctive relief;
3. Referral of the violation to the District Attorney.
17
Adopted October 8, 2014
13. East Valley Water District
14. Board of Director’s Handbook
15.
Appendix 1 – Board Member Acknowledgement
This Board of Directors Handbook, which includes the Director’s Code of Conduct, shall be considered to
be the definitive document relating to ethical conduct by the East Valley Water District Board of
Directors.
I affirm that I have received a copy of the East Valley Water District Board of Directors Handbook and
that I have read and understand its provisions.
________________________________
Board Member Signature
____________________
Date
Name: Month / Year:
Meeting
No.Stipend Written Oral
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.58/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
/
0.00 X
( 0 )
Report Provided
Subtotal Meetings' Stipend
Mileage
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Date Meeting / Event Description
Date
$0.00
$0.00
$0.00
Reimbursement
Mileage
Miscellaneous Reimbursement DescriptionExpense Type
$0.00
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:
1
2
3
4
5
Event Description:
Brief Description of Meeting/Event Value to EVWD
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
/
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:
6
7
8
9
10
/
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:
11
12
13
14
15
/
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
4
Name: Month / Year:
16
17
18
19
20
Event Description:
Brief Description of Meeting/Event Value to EVWD
/
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
5
6
7
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10