HomeMy WebLinkAboutMinutes - Finance & Human Resources Committee - 03/12/2019Approved January 14, 2020
EAST VALLEY WATER DISTRICT
FINANCE AND HUMAN RESOURCES COMMITTEE MEETING
MINUTES
March 12, 2019
Ms. Koide called the meeting to order at 3:30 p.m. and Mr. Tompkins led the flag salute.
PRESENT:
ABSENT:
STAFF:
GUEST(s):
PUBLIC COMMENTS
Directors: Coats, Morales
None
Brian Tompkins, Chief Financial Officer; Kerrie Bryan, HR/Risk and
Safety Manager; Justine Hendricksen, District Clerk; Christi Koide,
Senior Administrative Assistant
Members of the public
The Senior Administrative Assistant declared the public participation section of the
meeting open at 3:32 p.m.
Mr. Brown commented that he was unable to locate minutes from previously held
meetings.
REVIEW BOARD OF DIRECTORS HANDBOOK AND POLICIES
The District Clerk stated that the District completes a comprehensive review of
administrative policies and programs regularly and determined the need to review the
following: Board of Directors Handbook (Handbook), Ordinance 388, Board of Directors
Reimbursement Policy, and Director's Expense Activity Sheet.
All revisions discussed during today's meeting will be completed and brought back to
this Committee for final review, prior to presenting the Handbook to the full Board.
Information only.
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Minutes 3/12/19 cmk
REVIEW RECORDS RETENTION POLICY
The District Clerk gave a brief history of how the District stored and disposed of records,
in accordance with Government Code Sections 60200-60204, both on and off-site since
2010. In 2017, the District hired a Consultant to update the District's records retention
schedules to ensure retention periods reflected current changes in law.
Director Morales suggested that we retain Gladwell Governmental Services, Inc. every
other year to ensure the District is current on all changes in law.
Information only.
ADJOURN
The meeting adjourned at 4:52 p.m.
r.
oard Member
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~A/~
Ronald L. Coats
Governing Board Member
Minutes 3/12/19 cmk