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HomeMy WebLinkAboutAgenda Packet - Legislative & Public Outreach Committee - 05/04/2018LEG ISLAT IVE A N D PUBLIC O UT REA C H C O MMIT T EE May 4, 2018 - 1:00 PM 31111 Greenspot Road, Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E PUBLIC C O MMEN T S N E W B U SI N E SS 1.Approve March 2, 2018 Committee Meeting Minutes 2.Facility Use Update 3.Legislative Update 4.C onservation Update 5.Outreach Update 6.C ancel J uly 6, 2018 Meeting 7.Staff's C omments 8.Director's Comments AD J O U RN P LEAS E NO T E: P urs uant to G overnment C ode S ec tion 54954.2(a), any reques t for a dis ability-related modification or ac commodation, including auxiliary aids or services, that is s ought in order to partic ipate in the above- agendized public meeting should be direc ted to the District C lerk at (909) 885-4900 at least 72 hours prior to said meeting. 03-02-2018 cmc minutes Subject to approval EAST VALLEY WATER DISTRICT March 2, 2018 LEGISLATIVE & PUBLIC OUTREACH COMMITTEE MINUTES Kelly Malloy, Director of Strategic Services, called the meeting to order at 3:02 pm. Mr. Smith led the flag salute. PRESENT: Directors: Carrillo, Smith ABSENT: None STAFF: Kelly Malloy, Director of Strategic Services; Cecilia Contreras, Senior Administrative Assistant GUEST(s): None PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 3:03 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE DECEMBER 21, 2017 COMMITTEE MEETING MINUTES M/S/C (Carrillo-Smith) approved the December 21, 2017 committee meeting minutes as submitted. CONSERVATION UPDATE Ms. Malloy gave an update that the State Board will be holding their hearing about the conservation legislation in March or April which allows time for comments; that the District is still encouraging conservation with our customers and continues to report the water production numbers to the State. Ms. Malloy stated that the rebate programs are still in effect and that the Weather Based Irrigation Controller Direct Install program is so successful that District staff will be recommending to amend the current contract to be able to keep up with the increase of participation; that the District is also considering a toilet distribution program. Information only. LEGISLATIVE UPDATE Ms. Malloy stated that the bill entry deadline was February 16 and that there are 113 bills being monitored. She reported that the District is watching closely on the water tax, proposed changes to service disconnection, union legislation, fees for granny flats and park bonds; that staff is staying very involved in conversations regarding these items. 03-02-2018 cmc minutes Information only. OUTREACH UPDATE Ms. Malloy reported that the District is continuing to boost their social media and posting more consistently; that the District’s Clerk is promoting for individuals to sign up to receive agenda notifications to allow residents to learn about District activities; that as we continue to maintain the District brand, the next step is to help staff with internal communication. Ms. Malloy stated that an Internal Communication Committee was formed which includes staff from every department to come up with ways to share information and to help staff feel confident about knowing about the District. Ms. Malloy also gave an update on the outreach efforts for Sterling Natural Resource Center. Information only. DIRECTOR’S COMMENTS Director Smith thanked staff for the updates. Information only. STAFF’S COMMENTS There were no comments SET THE DAY AND TIME FOR HOLDING RECURRING COMMITTEE MEETINGS The Committee discussed and established that they will meet the first Friday of every other month at 1pm beginning May 4, 2018. Information only. ADJOURN The meeting was adjourned at 4:11 pm. ______________________________ ______________________________ Chris Carrillo David E. Smith Director Director S TAF F R E P ORT Agenda Item #2. Meeting Date: May 4, 2018 To: LEG I S LAT I VE AND P UBLI C O UT R EAC H C O MMI T T EE F rom: G eneral Manager/C EO Subject: F acility Us e Update B AC KG R OUN D / AN ALYS IS: T he District c ontinues to maintain a s uc cessful F ac ility R ental P rogram, offering the Headquarters facility for private events including weddings , anniversary parties , recognition events, and c ompany retreats. In 2017, the Dis tric t amended the polic y to limit events to Dis tric t cus tomers and add a contrac ted s erver for events with alcohol. T hes e adjus tments have enhanced the succ es s of the programs and resulted in pos itive feedback from the c ommunity. C urrently, the fac ility has events sc heduled every weekend through mid- December with the exception of three weekends, to allow for s cheduled facility maintenance. C ommunity members are already s cheduling events for 2019 as well. T he District has begun c ontracting with Bartender G irl, a professional serving c ompany.T his addition s upports s afe and respons ible events , while relieving a friend or family member from having to monitor alc ohol cons umption. Event participants welc ome this enhanc ement to the program. Additionally, s taff is working to inc orporate F acility R ental c os ts into the Dis tric t's financial s ystem in a manner that eas es the creation of c os t acc ounting reports. C urrently, s taff compiles a number of different reports to evaluate the c os t effectivenes s of the program. T he District continues to receive overwhelmingly positive feedback regarding this program. I t has proved to be a much needed amenity for this community. AG E N C Y G O ALS AN D O B J E C T IVE S : G oal and O bjectives I I - Maintain a C ommitment to S ustainability, Transparency, and Acc ountability d) P rovide Q uality Information to Encourage C ommunity Engagement F IS C AL IMPAC T T here is no fisc al impac t as s ociated with this item. S TAF F R E P ORT Agenda Item #3. Meeting Date: May 4, 2018 To: LEG I S LAT I VE AND P UBLI C O UT R EAC H C O MMI T T EE F rom: G eneral Manager/C EO Subject: Legislative Update B AC KG R OUN D / AN ALYS IS: T he District maintains an ac tive legis lative program throughout the year, with varying degrees of engagement depending on the legis lative c yc le and spec ific initiatives . T here are a number of bills that the District is currently monitoring and engaging in disc ussions to modify language. W hile the Dis tric t's legislative advoc ates are monitoring a subs tantial lis t of bills, we are focus ing s ignificant effort or attention on the following items: AB 2065- watc h AB 2123- watc h AB 2447- oppose unles s amended AB 3206- watc h S B 998- oppos e unless amended Water Tax (various c hannels)- oppos e AG E N C Y G O ALS AN D O B J E C T IVE S : G oal and O bjec tives I - Implement Effective S olutions T hrough Visionary Leaders hip c ) S trengthen R egional, S tate and National P artners hips F IS C AL IMPAC T T here is no fisc al impac t as s ociated with this item. S TAF F R E P ORT Agenda Item #4. Meeting Date: May 4, 2018 To: LEG I S LAT I VE AND P UBLI C O UT R EAC H C O MMI T T EE F rom: G eneral Manager/C EO Subject: C onservation Update B AC KG R OUN D / AN ALYS IS: Efficient use of water continues to be a s tatewide topic of dis cus s ion. T he Dis tric t continues to enhanc e programs in an effort to as s is t cus tomers throughout the service area increase their knowledge and use of cons ervation tec hniques. C urrently, the Dis tric t's cumulative water us e reduction compared to 2013 is 9%. T his figure highlights the effectivenes s of permanent changes made by the c ommunity during the drought, even though we have experienced an warm and dry winter. S taff continues to promote attendance at free workshops , partic ipation in the no-cost weather-bas ed irrigation program, and providing eas y tips through paid advertisement and s ocial media. T he District is preparing for a pilot event, to as s es s the interes t in toilet distribution events for community members with little to no outdoor water s avings potential. AG E N C Y G O ALS AN D O B J E C T IVE S : G oal and O bjectives I V - P romote P lanning, Maintenance and P res ervation of District R esources a) Develop P rojec ts and P rograms to Ensure S afe and R eliable S ervices F IS C AL IMPAC T T here is no fisc al impac t as s ociated with this item.