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HomeMy WebLinkAboutAgenda Packet - Legislative & Public Outreach Committee - 09/06/2019LEG ISLAT IVE A N D PUBLIC O UT REA C H C O MMIT T EE September 6, 2019 - 1:30 PM 31111 Greenspot Road, Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E PUBLIC C O MMEN T S N E W B U SI N E SS 1.Legislative Update 2.Emergency Response Plan's Update 3.Outreach Update 4.Director's Comments 5.Staff's C omments AD J O U RN P LEAS E NO T E: P urs uant to G overnment C ode S ec tion 54954.2(a), any reques t for a dis ability-related modification or ac commodation, including auxiliary aids or services, that is s ought in order to partic ipate in the above- agendized public meeting should be direc ted to the District C lerk at (909) 885-4900 at least 72 hours prior to said meeting. S TAF F R E P ORT Agenda Item #1. Meeting Date: S ep temb er 6, 2019 Dis c ussion Item To: LEG I S LAT I VE AND P U BLI C O UT R EAC H C O MMI T T EE F rom: Direc tor of S trategic S ervic es Subject: Legis lative Up d ate R E C O MME N D AT IO N: T his item is fo r info rmatio nal p urp o s es only. B AC KGR O UN D / AN ALYS IS : Active engagement in the legis lative pro cess is imp erative to public adminis tratio n. T he d ecis io ns mad e b y elected o fficials and s taff shap e the day-to -d ay ac tivities of the Dis trict. In o rd er to remain engaged in the d is cus s io ns taking p lac e 500 miles away, the Dis tric t works closely with T he O nate G roup and Q uintana, Watts & Hartmann. O ver the c o urse of the c urrent legis lative s es sion the primary effort remained foc us ed o n alternatives to a p ro posed water tax. T his to p ic required extens ive o utreac h to the legis lators to voic e the Dis tric t’s o p p o s itio n and c o ns id eration of other o p tio ns. Ultimately, the effo rt was defeated with a c ompromis e imp lemented that would es tablis h a program using G eneral F und s . As the year begins to wind d o wn, there are a few important upc o ming d ates to keep in mind: S eptemb er 13, 2019- Las t d ay fo r any bill to b e pas s ed O c to b er 13, 2019- Las t day fo r the G o verno r to s ign or veto b ills January 1, 2020- S tatutes take effec t January 6, 2020- Legis lature rec o nvenes Ad d itionally, a numb er of p revious legis lative items are navigating thro ugh the regulatory implementation proc es s . AB 401 es tablished a target fo r the evaluation and plan for implementation o f an affo rd able rate program. T he S tate Water R es o urces C ontrol Bo ard continues to d is cus s the lo ng-term c o ns ervatio n regulatio ns and rep o rting req uirements . T he level o f involvement and engagement in is s ues is guid ed b y the ado p ted Legis lative P latform. T his d o cument p rovid es p illars fo r the p hilo s o p hy and approach o f the Dis tric t while providing the flexib ility to res p o nd to circ ums tances as they unfold. During the winter recess, s taff will work with the C o mmittee and legislative advo cates to review the Legis lative P latform to ens ure that it remains consistent with the polic y d irectio n of the G o verning Board . AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices c ) S trengthen R egio nal, S tate and National P artners hips F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. S TAF F R E P ORT Agenda Item #2. Meeting Date: S ep temb er 6, 2019 To: LEG I S LAT I VE AND P U BLI C O UT R EAC H C O MMI T T EE F rom: Direc tor of S trategic S ervic es Subject: Emergency R esponse P lan's Update R E C O MME N D AT IO N: T his agenda item is fo r info rmatio nal p urpos es only. B AC KGR O UN D / AN ALYS IS : Eas t Valley Water Dis tric t provid es es sential servic es to the c o mmunity. R eliability d uring emergency and no n- emergenc y times requires extens ive preparatio n. A critical element of this effort is taking s teps to prepare for emergenc ies before they hap p en and to identify areas of imp rovement that can be inc o rporated in future C ap ital Improvement P ro grams . T he Dis tric t c o ntinues its efforts to wo rk with Arc ad is to gather information and b egin as s essments for the fo ur d ifferent emergency p lans inc luding the R isk and R es ilienc y Assessment, Hazard Mitigatio n P lan, Emergenc y R es p o ns e P lan, and the T hreat and Hazard Id entificatio n and R is k As s essment. T hes e p lans are being completed concurrently in order to maximize info rmatio n cons is tenc y and to comp lete nec es s ary doc uments within the regulato ry approval req uirements . T hes e s ep arate plans c o ns id er the risks both man-mad e and natural to the operation of the Dis tric t and the s teps that c an b e taken to bo th prevent and res p o nd to those typ es of inc id ents . Ad d itionally, the District has p rep ared an up d ated S ewer S ystem Management P lan, whic h must b e up d ated every five years . T his d o cument is bas ed on res ults from the S ewer S ys tem Mas ter P lan and d es c rib es the s ystem, o p erational programs and p o lic ies , emergency res p o ns e p lans , and o ther essential elements to maintaining both s taff and the pub lic 's s afety while operating a was tewater collec tion s ystem. T his up d ate was completed through the cooperative effo rt o f an internal team cons is ting o f members of the Engineering, O peratio ns , and P ublic Affairs Departments . C o mp letio n of thes e p lanning and p rep aration doc uments are a valuab le exercise in und erstanding the d ay-to -d ay o p erations of the Dis tric t and ho w tho s e elements c o uld b ecome d is rupted in an emergenc y. T hese res ults will continue to be inc o rporated into training p ro grams , p o lic y d evelopment, and ind ividual program imp lementatio n. W hile thes e p lans are in the development proc es s, the Dis tric t c ontinues with emergenc y prepared nes s efforts , inc luding partic ip ation in the upc o ming G reat S hakeO ut and regio nal training opportunities . As we id entify o p p o rtunities to enhanc e our ap p ro ac h to preparatio n we cons id er whether it is b es t implemented immediately or thro ugh a lo ng-term plan. AG E N C Y G O ALS AN D OB J E C T IVE S : R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. S TAF F R E P ORT Agenda Item #3. Meeting Date: S ep temb er 6, 2019 To: LEG I S LAT I VE AND P U BLI C O UT R EAC H C O MMI T T EE F rom: Direc tor of S trategic S ervic es Subject: O utreac h Up d ate B AC KGR O UN D / AN ALYS IS : T he District c o ntinues to utilize various avenues of c o mmunic ation to engage with the c o mmunity. By d ivers ifying its communic atio n outlets , the Dis tric t s eeks to exp and its reach o f community memb ers that wo uld o therwis e be o verlooked with a s ingular o utlet. R ecent p rojec ts have inc luded, but are not limited to: S o c ial Med ia Bill Ins erts and Ad vertisements Natio nal Night O ut C o ns ervatio n Wo rksho p s T he Dis tric t c o ntinues to ac tively utilize s oc ial media as p art of its on-go ing o utreach effo rts . T hro ugh pos ts o n F acebook, Twitter, and Ins tagram, the Dis tric t p ro vides the public with S terling Natural R es ource C enter projec t b enefits and pro gress , news up d ates, community event informatio n, conservation tips , rebate p ro gram information, and servic es available to c us tomers. S taff is currently developing a S o c ial Media S trategy, to maximize the effec tiveness of p o s ts and to us e s taff res ourc es as effic iently as p o s s ib le. Bill ins erts are o ne of the mos t effective outreac h o utlets . By inc luding outreac h materials in the water bill, the Dis trict ens ures community members within the s ervic e area rec eive and engage with the ins ert. I n the mo s t rec ent bill ins ert, res id ents rec eived informatio n regarding S mart Irrigation Mo nth. Additionally, the Dis tric t continues to advertis e in the loc al news pap er year-ro und. Ad vertis ements typ ically foc us o n multiple campaigns . T he c urrent campaign invites res id ents to regis ter for the upc o ming C ons ervation Wo rksho p : Designing Your Dream Land sc ap e and informs c usto mers of the upc o ming lo nger billing c yc le in Augus t. In c ultivating effec tive outreac h efforts , the Dis tric t c o nsiders divers ity within its s ervic e area and their d ifferentiating c o mmunic ation p references , bac kgrounds and p rimary language. As res ult, the Dis tric t no w p ro vides its most c ritical o utreac h materials in multiple languages . AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability d ) P rovide Q uality I nfo rmation to Enc o urage C o mmunity Engagement R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item.