HomeMy WebLinkAboutAgenda Packet - Legislative & Public Outreach Committee - 05/22/2020LEGISLATIVE AND PUBLIC OUTREACH COMMIT TEE
May 22, 2020 - 2:00 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
CONSENT CALENDAR
1.Approve the September 6, 2019 committee meeting minutes
2.Approve the November 1, 2019 committee meeting minutes
NEW BUSINESS
3.Emergency Response Update
4.Legislative Update
5.Outreach Update
6.Community Group Appointment Process
7.Set the day and time for holding recurring committee meetings
8.Director's Comments
9.Staff's Comments
ADJOURN
In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's
Executive Order N-25-20 and N-29-20, this meeting is being conducted via teleconference.
There will be no public location for attending this meeting in person. Members of the public
and Shareholders may listen and provide public comment telephonically.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 1-510-338-9438 and enter ACCESS CODE: 628 080 102##
You may also join via webex.com: Link
MEETING# 628 080 102 and PASSWORD: EVWD2020
PLEASE NO TE:
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting.
09-06-19 etb
Subject to approval
EAST VALLEY WATER DISTRICT September 6, 2019
LEGISLATIVE & PUBLIC OUTREACH COMMITTEE
MINUTES
Kelly Malloy, Director of Strategic Services, called the meeting to order at 1:30 pm and
led the flag salute.
PRESENT: Directors: Carrillo, Smith
ABSENT: None
STAFF: Kelly Malloy, Director of Strategic Services; Eileen Bateman, Senior
Administrative Assistant
GUEST(s): Members of the Public
PUBLIC COMMENTS
The Senior Administrative Assistant declared the public participation section of the
meeting open at 1:31 pm.
There being no written or verbal comments, the public participation section was closed.
LEGISLATIVE UPDATE
Ms. Malloy stated that the District is actively engaged in the legislative process and
working closely with the Onate Group and Quintana, Watts & Hartmann. The District
continues to focus on alternatives to a proposed water tax; that there is extensive
outreach to legislators to voice the District’s opposition and consideration of other
options.
Information only.
EMERGENCY RESPONSE PLAN’S UPDATE
Ms. Malloy provided a detailed review of the District’s efforts to secure essential
services to the community in the event of an emergency; that the District continues to
work with Arcadis to gather information and begin assessments for different emergency
plans that include Risk and Resiliency Assessment, Hazard Mitigation Plan, Emergency
Response Plan, and the Threat and Hazard Identification and Risk Assessment. These
separate plans consider the risks of man-made and natural emergencies to ensure the
operation of the District and the steps that can be taken to both prevent and respond
to those types of incidents.
Ms. Malloy also discussed that the District has updated the Sewer System Management
Plan; that this document is based on results from the Sewer Master Plan and describes
the system, operational programs and policies, emergency response plans, and other
09-06-19 etb
essential elements to maintaining both staff and the public's safety while operating a
wastewater collection system; that the plans are in the development process and the
District continues with emergency preparedness efforts, including participation in the
upcoming Great ShakeOut and regional training opportunities. With the participation in
the Great ShakeOut exercise we have the opportunity to identify and enhance our
approach to preparation we consider whether it is best implemented immediately or
through a long-term plan.
Information only.
OUTREACH UPDATE.
Ms. Malloy provided an update on various District outreach and community engagement
efforts including but not limited to social media, bill inserts, advertisements, National
Night Out, and several conservation workshops that discuss the benefits of the Sterling
Natural Resource Center (SNRC), news updates highlighting the educational outreach
relating to the SNRC, community events, conservation tips, rebate programs, and other
services available to customers.
Information only.
DIRECTOR’S COMMENTS
There were no comments at this time.
STAFF’S COMMENTS
There were no comments at this time.
ADJOURN
The meeting was adjourned at 2:19pm.
______________________________ ______________________________
Chris Carrillo David E. Smith
Director Director
11-01-2019 cmc
Subject to approval
EAST VALLEY WATER DISTRICT November 1, 2019
LEGISLATIVE & PUBLIC OUTREACH COMMITTEE
MINUTES
Kelly Malloy, Director of Strategic Services, called the meeting to order at 1:30 pm and
led the flag salute.
PRESENT: Directors: Carrillo, Smith
ABSENT: None
STAFF: Kelly Malloy, Director of Strategic Services; Cecilia Contreras,
Senior Administrative Assistant
GUEST(s): Members of the Public
PUBLIC COMMENTS
The Senior Administrative Assistant declared the public participation section of the
meeting open at 1:31 pm.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF THE May 17, 2019 COMMITTEE MEETING MINUTES
M/S/C (Smith-Carrillo) that the May 17, 2019 committee meeting minutes
be approved as submitted.
LEGISLATIVE UPDATE
Ms. Malloy stated that the District is updating the Legislative Platform to include the
addition of the roles and responsibilities of the Legislative Advocate and minor changes
in the consider supporting priorities; that the District is continuing to monitor various
pieces of legislation and regulations including SB 1, AB 1184, SB 998, PFAS regulations
for water quality, and the Human Right to Water; and the District’s legislative lobbyist
will be presenting an update to the Board in 2020.
Information only.
OUTREACH UPDATE
Ms. Malloy provided an update on the on-going outreach efforts that the District is
participating in, including the bill inserts that discuss Building the Value of Water and
the Sterling Natural Resource Center (SNRC); that District staff is working on the policy
changes from SB 998 and how to incorporate it with the District branding; that the
General Manager/CEO recently was interviewed for the San Bernardino State of the
County address in February highlighting the educational outreach that will come with
SNRC; and that the Public Affairs department recently hired a Public
11-01-2019 cmc
Affairs/Conservation Manager to assist with the ongoing outreach and communication
with our District and staff.
Information only.
DIRECTOR’S COMMENTS
There were no comments at this time.
STAFF’S COMMENTS
There were no comments at this time.
ADJOURN
The meeting was adjourned at 2:18pm.
______________________________ ______________________________
Chris Carrillo David E. Smith
Director Director
S TAF F R E P ORT
Agenda Item #3.
Meeting Date: May 22, 2020
To: LEG I S LAT I VE AND P UB LI C O UT R E AC H C O MMI T T E E
From: Direc tor o f S trategic S ervices
S ubject: Emergenc y R es po nse Update
R E COMME N D AT IO N:
T his item is for info rmatio n o nly, no ac tion is requested at this time.
B AC KG R O UN D / AN ALYS IS :
East Valley Water Dis tric t is committed to provid ing wo rld class pub lic servic e, this inc lud es going to great
lengths to meet the needs o f the c o mmunity during b o th normal and emergency s ituations.
O ver the las t year, a team o f s taff members have been working to up date the Dis tric t's emergency prep arednes s
d oc uments . T his inc lud es an evaluatio n of the hazard s that could oc cur within the s ervice area, development o f
p lanned res p o ns es to emergencies , and id entific ation of projec ts that c o uld mitigate the imp ac t o f future
emergencies.
W hile this pro ces s has been underway, the C O VI D-19 pandemic b egan impacting p eo p le ac ro s s the wo rld
resulting in the need for o peratio nal adjus tments at the Dis tric t level to c o mply with regulato ry guidelines while
maintaining servic e level for the community. T his includ ed the Distric t proc laiming a loc al s tate of emergency,
whic h allows for the modific atio n o f d aily o peratio ns to meet the needs of the organizatio nal vis io n.
T his emergenc y has been an opportunity for s taff to us e the pro ces s es and p ro cedures that have been put in
p lac e b as ed on fed eral s tandards , with the ab ility to make adjustments to enhanc e effic iencies for the Dis tric t.
Ac tions have includ ed development of inc id ent actio n p lans , holding regular s taffing b riefings , and situation
reports . C o nfidenc e in the develo p ment of thes e doc uments is important in s ituatio ns where the Dis tric t would
b e s ubmitting for reimbursement through F EMA.
T he Dis tric t has continued to provide s ervic e to the community, while maintaining a safe work
enviro nment. U nlike an earthquake or wildfire the C O VI D -19 emergency has not resulted in damage to
infrastructure, however it has required adaptations to operations including:
Dep lo yment of a remo te wo rk plan for a majority o f s taff
Implementation o f enhanc ed c leaning meas ures in Dis tric t fac ilities
P ro curement and distribution o f pers o nal p rotective equip ment
Enhanc ed communications thro ugh s oc ial med ia, b ill inserts, and the web site
Additio nally, the s teps taken during the C O VI D-19 emergency are being used in the development o f a Bus ines s
C ontinuity P lan, which had originally been s ched uled fo r development in F isc al Year 2020-21. T his includ es the
d evelo p ment o f the R eturn to Work P lan, whic h will help to guide the proc ess of returning emp lo yees to the
R espec tfully s ubmitted :
Kelly Malloy
Direc tor of S trategic S ervices
d evelo p ment o f the R eturn to Work P lan, whic h will help to guide the proc ess of returning emp lo yees to the
wo rkplace from working remotely with new safety meas ures . By developing thes e p lans and respond ing to the
emergency conc urrently, the Dis tric t is able to ens ure that the doc uments result in p rac tic al resources to help
p rioritize res p o ns es that have an enhanced d egree of c o ns is tency than if they were developed ind ep end ently.
T he Dis tric t will c o ntinue to res p o nd to the c urrent emergency and take s teps to b e prepared for o nes in the
future. An effec tive emergency prepared nes s p rogram requires on-go ing attentio n and adjustments by staff
throughout the o rganizatio n.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I I - Deliver P ub lic S ervice with P urpose W hile Embrac ing C o ntinuous G rowth
a) Advance Emergenc y P repared nes s Efforts
d) Emb rac e an Enviro nment o f Active Learning and Kno wled ge S haring
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this item.
S TAF F R E P ORT
Agenda Item #4.
Meeting Date: May 22, 2020
To: LEG I S LAT I VE AND P UB LI C O UT R E AC H C O MMI T T E E
From: Direc tor o f S trategic S ervices
S ubject: Legis lative Up d ate
R E COMME N D AT IO N:
T his item is for info rmatio nal purp o s es o nly.
B AC KG R O UN D / AN ALYS IS :
Ac tive engagement in the legislative p ro c es s is imp erative to p ublic administratio n. T he d ecis io ns mad e by
elec ted offic ials and s taff shap e the d ay-to-day activities of the Distric t. In order to remain engaged in the
d isc uss io ns taking p lac e 500 miles away, the Distric t works clos ely with T he O nate G roup and R es o lute.
T he legis lature res umed s es s io n in early January, and have a number of bills that c o uld imp ac t the Dis tric t and
c usto mers within the servic e area. No w that the d eadline for bill intro ductio n has p as s ed , the District is reviewing
p ropos ed legis latio n fo r p o tential impacts in ad d ition to the imp ac ts o f C O VID-19 o n the s es sion.
Looking ahead , the Dis trict antic ip ates engagement in the regulatio ns regarding the ab ility to d is c onnect utilities
for d elinq uency d uring and immed iately fo llowing an emergenc y. Ad d itio nally, the Dis tric t is mo nito ring the
p lanned po wer s hut-off events whic h allo w electrical c o mpanies to p ro ac tively de-energize power lines in high
fire d anger conditio ns . T he extent and p ropos als of this topic are in the early s tages o f d evelop ment, but includ e
c o nsideration of minimum no tific atio n requirements , identifying thes e events as emergenc ies thus ap plying
exemp tions fro m air quality req uirements fo r running generato rs, and po tential funding for alternative energy
equip ment.
Additionally regulations have taken effect which is requiring action by the D istrict including:
S ervic e Dis connectio ns
C o nservatio n
Water Q uality
S ep tic -to-S ewer F unding
S taff will continue to work closely with legis lative ad vo cates in S ac ramento. T he Distric t recently b ec ame
members of the C alifo rnia Munic ip al Utilities Assoc iatio n, which is a valuab le res o urc e fo r legis lative ac tions
with an emp has is on water and energy agencies.
AGE N C Y GOALS AN D OB J E C T IVE S:
G o al and O bjectives I - Implement Effective S olutio ns T hrough Visionary Lead ers hip
R espec tfully s ubmitted :
Kelly Malloy
Direc tor of S trategic S ervices
c) S trengthen R egional, State and N ational P artnerships
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this agend a item.
S TAF F R E P ORT
Agenda Item #5.
Meeting Date: May 22, 2020
To: LEG I S LAT I VE AND P UB LI C O UT R E AC H C O MMI T T E E
From: Direc tor o f S trategic S ervices
S ubject: O utreach Up d ate
R E COMME N D AT IO N:
T his item is for info rmatio nal purp o s es o nly.
B AC KG R O UN D / AN ALYS IS :
T he Dis tric t continues to utilize various avenues o f c o mmunic atio n to engage with the c o mmunity. By
d ivers ifying its c o mmunic atio n outlets, the Dis trict s eeks to exp and its reac h of c o mmunity memb ers that would
o therwis e b e overlooked with a s ingular outlet.
R ec ent pro jects have inc luded, b ut are no t limited to:
C O VI D-19 O utreach
S o cial Med ia
Bill Ins erts
Direct Mailers
P rint Ad vertisements
T he Distric t continues to ac tively utilize s o c ial med ia as p art of its o n-go ing outreac h effo rts . T hro ugh p o s ts on
F ac eb o ok, Twitter, and Ins tagram, the District provides the public with S terling Natural R es o urce C enter pro ject
b enefits and progress , news up dates , c ons ervation tips , rebate program info rmatio n, and s ervic es available to
c usto mers. Bill inserts c o ntinue to be one of the mo s t effective o utreac h outlets. By inc luding informational
materials in the water bill, the Dis trict ensures community members within the s ervic e area have information
readily acc es s ib le and are enc ouraged to engage with the District as a res ult o f the ins ert.
In cultivating effective outreach effo rts, the Dis tric t c o nsiders diversity within its servic e area and their
d ifferentiating communication preferenc es , b ac kgro unds and p rimary language. As res ult, the Dis tric t now
p rovid es its mo st c ritic al o utreac h materials in multiple languages .
Additio nally, the Dis tric t is invo lved in a numb er of c o ns tructio n p ro jec ts within the s ervice area. A focus ed
effort is und ertaken o n eac h pro ject to info rm residents that c ould have their s ervic e d irec tly imp acted along with
residents that could b e ind irec tly impac ted b y lane clos ures o r equip ment s taging. T his o utreac h has pro ven to
b e an effec tive c ommunicatio n to o l that ens ures that residents are c o nfident in the quality and legitimac y o f work
taking p lac e near their ho me o r plac e of bus ines s , while als o providing a direct c o ntac t numb er s hould they have
q ues tions o r c o ncerns .
R es p ec tfully s ub mitted:
Kelly Mallo y
Directo r o f S trategic S ervic es
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
b) Utilize Effective C ommunicatio n Metho ds
d) P ro vid e Q uality Info rmatio n to Encourage C ommunity Engagement
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this agend a item.
S TAF F R E P ORT
Agenda Item #6.
Meeting Date: May 22, 2020
To: LEG I S LAT I VE AND P UB LI C O UT R E AC H C O MMI T T E E
From: G eneral Manager/C E O
S ubject: C o mmunity G ro up Ap p ointment P roc ess
R E COMME N D AT IO N:
T his item is for info rmatio nal purp o s es o nly.
B AC KG R O UN D / AN ALYS IS :
T he Dis trict values ac tive engagement o f the c o mmunity and puts s ignific ant effo rt in sharing information
regard ing projects and p ro grams . With this effort in mind, the Dis tric t has maintained the C ommunity Advisory
C ommis s io n (C ommis s io n) as an o p portunity to foster dialo gue with res idents .
O riginally formed as the Water C o nservatio n C o mmission, the C ommunity Advis o ry C ommis s io n s erves as
b oth an advis o ry group for the development o f p olic ies , p ro grams , and projec ts alo ng with the ability to s erve as
a fo rum to hear water c o nservatio n appeals . W hile the Dis trict has not is s ued punitive penalties relating to water
c o nservatio n, the Water S hortage C ontingenc y P lan c alls for the mechanis m to remain in p lace. Additio nally, the
gro up p rovid es valuab le input on to p ic s suc h as the annual b udget development, the facility us e program, and the
S terling Natural R es o urce C enter.
S taff has prepared d raft revis ions to the polic y which reflec t enhancements to the struc ture and clarificatio n to
the p urpo s e inc luding:
R eorganization o f the func tions to c larify the ad vis o ry capacity and the appeals hearing.
Exp ans io n o f the gro up from 5 to 7 memb ers to allow for additio nal c o mmunity partic ip ation.
Inc o rp o ratio n o f term limits totaling a maximum of four years.
C urrently, there are two vac ancies on the C o mmission. F ollowing the c o ns id eration o f the recommended po licy
c hanges , the Dis trict will promote the vacancies and an applicatio n process as approved b y the G eneral
Manager/C E O . T he G o verning Bo ard would then b e p res ented with recommendations fo r ap p o intments at a
future Bo ard Meeting. If the pro p o s ed c hanges are approved, then the p ro ces s wo uld allo w for up to fo ur new
c o mmunity members to b e s elec ted for the gro up. G iven the high degree o f commitment dis p layed to d ate, the
three c urrent C ommis s io ners would not be required to s ubmit an ap plic ation, rather they wo uld need to exp res s
an interes t in remaining o n the C o mmission and would then be limited to o ne ad ditio nal two-year term.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
R espec tfully s ubmitted :
Kelly Malloy
Direc tor of S trategic S ervices
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
d) P ro vid e Q uality Info rmatio n to Encourage C ommunity Engagement
G oal and O b jec tives I I I - Deliver P ub lic S ervice with P urpose W hile Embrac ing C o ntinuous G rowth
d) Emb rac e an Enviro nment o f Active Learning and Kno wled ge S haring
F IS CAL IMPAC T
T here is no t fis c al impact as s o ciated with this item.
ATTAC H M E NTS:
Description Type
Application Backup Material
Community Gro up P olicy Cover M emo
Community Gro up P olicy_Redlined Cover M emo
Reside within the
District’s boundaryNon-governing
Board Member
APPLICANT INFORMATION
APPLICANT NAME
EVWD ACCOUNT NUMBER PHONE
EMAIL ADDRESS
STREET ADDRESS (residence)CITY
MAILING ADDRESS (if different)
CITY, STATE, ZIP CODE
STATEMENT OF PARTICIPATION
PLEASE PROVIDE A BRIEF EXPLANATION OF WHY YOU WANT TO PARTICIPATE ON THIS COMMISSION:
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. By signing below, I attest to the
ability to meet all guidelines, requirements and procedures defined in the District’s Community Advisory Commission Policy.
APPLICANT SIGNATURE DATE
ELIGIBILITY REQUIREMENTS
www.eastvalley.org
SUBMIT APPLICATION
Completed applications can be mailed to East Valley Water District Attn:
Public Affairs Office, 31111 Greenspot Road, Highland, CA 92346 or emailed to
publicaffairs@eastvalley.org.
COMMUNITY ADVISORY COMMISSIONAPPLICATION
Able to serve a
two-year termAble to participate
in quarterly meetings
APPOINTMENT APPLICATION
Please submit your completed application to East Valley Water District for consideration to serve in the Community Advisory
Commission. You may also include copies of your resume, transcripts, certificates or any documents that you believe support your
application. Appointments will be determined by the East Valley Water District Board Directors with official notification provided to
all applicants of the final decision.
OPEN APPLICATION PERIOD
Congratulations on taking a step towards getting involved with your water district. Applications to join the East Valley Water District
Community Advisory Commission will be accepted by the Public Affairs Office from May 1 - June 1, 2020.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
March xx, 2020
Policy No:
Page 1 of 3
Purpose
The purpose of this policy is to establish guidelines and instructions for establishing a
Community Advisory Commission authorized to receive updates on District activities and
provide constructive input. The Commission is also established to hear appeal requests
for water supply shortage violations and make recommendations on their enforcement to
the Board of Directors.
Definitions
A. For the purpose of this policy, the following definitions shall apply:
1. District: East Valley Water District
2. Board: A member of the East Valley Water District Board of Directors
3. Commission: The Community Advisory Commission
4. Commissioner: An appointed member of the Community Advisory Commission.
5. Staff: East Valley Water District employee or staff member
6. Applicant: Customer or property owner appealing a penalty levied pursuant to
the Water Supply Contingency Plan
Policy
A. The Commission may be presented with District projects and programs as a means of
community engagement to garner feedback at various stages of implementation.
B. The Commission does not have the authority to implement or cancel District projects
or programs.
C. Commission members shall serve on a voluntary basis, with no compensation, stipend,
or benefits.
D. A member of the Commission moving outside the District shall constitute a resignation
from the Commission effective upon the date the member no longer meets the
appointment criteria;
E. Commission members must inform the designated staff member of any anticipated
absence and notification shall be made immediately after receipt of the agenda.
Absences due to sickness, death, or other emergencies of a like nature shall be
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
March xx, 2020
Policy No:
Page 2 of 3
regarded as approved absences and shall not affect the member’s status on the
Commission; except that in the event of a long illness or other such case for
prolonged absence the member may be replaced.
F. Water Conservation Appeal Consideration
1. A District staff member shall serve as liaison to the Committee, attend all
meetings of the Commission, and participate in any discussions, but shall not
have the right to vote on any matter before the Commission.
2. A Commission Chair shall be appointed by the Board for a one (1) year term of
office to preside over all Commission meetings and shall be eligible to vote on
any matter before the Commission.
3. Applicants shall have a right to a hearing, in the first instance by the General
Manager/CEO, with the right of appeal to the Commission, and ultimately to
the Board, pursuant to the procedures hereinafter set forth in the District’s
adopted Water Shortage Contingency Plan.
Commission Appointment Criteria
The Commission shall consist of up to seven (7) members of the public recommended by
the General Manager/CEO, appointed by the consensus of the Board, meeting the
following appointment criteria:
A. Customer of the District that resides within the District boundary;
B. Non-governing Board Member, employee, or Community Group Member of the District;
C. Able to serve a two-year term, for a maximum of two-terms at the pleasure of the
Board;
D. Able to participate in regular meetings, as needed;
E. Meet the selection process criteria as established by the General Manager/CEO; and
F. Appointment may be revoked by the Board of Directors at any time.
Meeting Schedule
The Commission shall establish a recurring meeting date and time to hear authorized
appeal requests for water supply shortage violations.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
March xx, 2020
Policy No:
Page 3 of 3
Meeting Procedures
A. Meetings shall be conducted in a manner that is consistent with state and local laws.
B. Given the public nature of the Commission, meetings shall be held in compliance with
the Ralph M. Brown Act.
Attachments
A. Water Supply Contingency Plan (Ordinance 396)
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
September 28,
2016March xx, 2020
Policy No:
Page 1 of 4
Formatted: Highlight
Purpose
The purpose of this policy is to establish guidelines and instructions for establishing a
Community Advisory Commission authorized to receive updates on District activities and
provide constructive input. The Commission is also established to hear appeal requests
for water supply shortage violations and make recommendations on their enforcement to
the Board of Directors.
Definitions
A. For the purpose of this policy, the following definitions shall apply:
1. District: East Valley Water District
2. Board: A member of the East Valley Water District Board of Directors
3. Commission: The Community Advisory Commission
4. Commissioner: An appointed member of the Community Advisory Commission.
3.5. Staff: East Valley Water District employee or staff member
4.6. Applicant: Customer or property owner appealing a penalty levied
pursuant to the Water Supply Contingency Plan
Policy
A. The Commission may be presented with District projects and programs as a means of
community engagement to garner feedback at various stages of implementation.
A.
The Commission does not have the authority to implement or cancel District projects
or programs.
B.
B. Commission members shall serve on a voluntary basis, with no compensation, stipend,
or benefits.
C.
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EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
September 28,
2016March xx, 2020
Policy No:
Page 2 of 4
Formatted: Highlight
C. A member of the Commission moving outside the District shall constitute a resignation
from the Commission effective upon the date the member fails tono longer meets the
appointment criteria;
D.
D. Commission members must inform the designated staff member of any anticipated
absence and notification shall be made immediately after receipt of the agenda.
Absences due to sickness, death, or other emergencies of a like nature shall be
regarded as approved absences and shall not affect the member’s status on the
Commission; except that in the event of a long illness or other such case for
prolonged absence the member may be replaced.;
E.
F. A District staff member shall serve as liaison to the Committee, attend all meetings of
the Commission, and participate in any discussions, but shall not have the right to
vote on any matter before the Commission;Water Conservation Appeal Consideration
1. A District staff member shall serve as liaison to the Committee, attend all
meetings of the Commission, and participate in any discussions, but shall not
have the right to vote on any matter before the Commission.
2. A Commission Chair shall be appointed by the Board for a one (1) year
term of office to preside over all Commission meetings and shall be eligible to
vote on any matter before the Commission.;
E. 3. Applicants shall have a right to a hearing, in the first instance by the
General Manager/CEO, with the right of appeal to the Commission, and
ultimately to the Board, pursuant to the procedures hereinafter set forth in
the District’s adopted Water Shortage Contingency Plan. Ordinance 396
F. A majority of the Commission members shall constitute a quorum. A quorum shall be
present for the Commission to take any official action.
G. Commission members shall serve on a voluntary basis, with no compensation, stipend,
or benefits.
H. Commission membership shall require the following:
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Commented [KM1]: Is this still the correct Ordinance Number?
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EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
September 28,
2016March xx, 2020
Policy No:
Page 3 of 4
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a. A Commission Chair shall be appointed by the Board for a one (1)
year term of office to preside over all Commission meetings and shall
be eligible to vote on any matter before the Commission;
b.a. A member of the Commission moving outside the District shall
constitute a resignation from the Commission effective upon the date
the member fails to meet appointment criteria;
c.a. Commission members must inform the designated staff member of
any anticipated absence and notification shall be made immediately
after receipt of the agenda. Absences due to sickness, death, or
other emergencies of a like nature shall be regarded as approved
absences and shall not affect the member’s status on the
Commission; except that in the event of a long illness or other such
case for prolonged absence the member may be replaced;
d. A District staff member shall serve as liaison to the Committee,
attend all meetings of the Commission, and participate in any
discussions, but shall not have the right to vote on any matter before
the Commission; and
Commission Appointment Criteria
The Commission shall consist of up to five (5)up to seven (7) District customersmembers
of the public recommended by the General Manager/CEO, appointed by the consensus of
the Board, meeting the following appointment criteria:
A. Customer of the District and that resides within the District boundary;
B. Non-governing Board Member, of employee, or Community Group Member of the
District;
C. Able to serve a two-year term, for a maximum of with no two-terms limits at the
pleasure of the Board;
D. Able to participate in monthly regular meetings, as needed;
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EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Community Advisory Commission Policy
Approval Date:
September 28,
2016March xx, 2020
Policy No:
Page 4 of 4
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E. Meet the selection process criteria as established by the General Manager/CEO; and
F. Appointment may be revoked by the Board of Directors at any time.
F.
Meeting Schedule
The Commission shall establish a recurring meeting date and time to hear authorized
appeal requests for water supply shortage violations. Meetings may be cancelled in the
absence of appeal requests.
Meeting Procedures
A. Meetings shall be conducted in a manner that is consistent with state and local laws.
B. Given the public nature of the Commission, meetings shall be held in compliance with
the Ralph M. Brown Act.
Attachments
A. Water Supply Contingency Plan (Ordinance 396)
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