Loading...
HomeMy WebLinkAboutAgenda Packet - Legislative & Public Outreach Committee - 03/12/2020LEG ISLAT IVE A N D PUBLIC O UT REA C H C O MMIT T EE March 12, 2020 - 2:30 P M 31111 Greenspot Road, Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E PUBLIC C O MMEN T S C O N SE N T C AL E N D AR 1.Approve the September 6, 2019 committee meeting minutes N E W B U SI N E SS 2.Legislative Update 3.Outreach Update 4.C ommunity Group Appointment Process 5.Set the day and time for holding recurring committee meetings 6.Director's Comments 7.Staff's C omments AD J O U RN P LEAS E NO T E: P urs uant to G overnment C ode S ec tion 54954.2(a), any reques t for a dis ability-related modification or ac commodation, including auxiliary aids or services, that is s ought in order to partic ipate in the above- agendized public meeting should be direc ted to the District C lerk at (909) 885-4900 at least 72 hours prior to said meeting. 09-06-19 etb Subject to approval EAST VALLEY WATER DISTRICT September 6, 2019 LEGISLATIVE & PUBLIC OUTREACH COMMITTEE MINUTES Kelly Malloy, Director of Strategic Services, called the meeting to order at 1:30 pm and led the flag salute. PRESENT: Directors: Carrillo, Smith ABSENT: None STAFF: Kelly Malloy, Director of Strategic Services; Eileen Bateman, Senior Administrative Assistant GUEST(s): Members of the Public PUBLIC COMMENTS The Senior Administrative Assistant declared the public participation section of the meeting open at 1:31 pm. There being no written or verbal comments, the public participation section was closed. LEGISLATIVE UPDATE Ms. Malloy stated that the District is actively engaged in the legislative process and working closely with the Onate Group and Quintana, Watts & Hartmann. The District continues to focus on alternatives to a proposed water tax; that there is extensive outreach to legislators to voice the District’s opposition and consideration of other options. Information only. EMERGENCY RESPONSE PLAN’S UPDATE Ms. Malloy provided a detailed review of the District’s efforts to secure essential services to the community in the event of an emergency; that the District continues to work with Arcadis to gather information and begin assessments for different emergency plans that include Risk and Resiliency Assessment, Hazard Mitigation Plan, Emergency Response Plan, and the Threat and Hazard Identification and Risk Assessment. These separate plans consider the risks of man-made and natural emergencies to ensure the operation of the District and the steps that can be taken to both prevent and respond to those types of incidents. Ms. Malloy also discussed that the District has updated the Sewer System Management Plan; that this document is based on results from the Sewer Master Plan and describes the system, operational programs and policies, emergency response plans, and other 09-06-19 etb essential elements to maintaining both staff and the public's safety while operating a wastewater collection system; that the plans are in the development process and the District continues with emergency preparedness efforts, including participation in the upcoming Great ShakeOut and regional training opportunities. With the participation in the Great ShakeOut exercise we have the opportunity to identify and enhance our approach to preparation we consider whether it is best implemented immediately or through a long-term plan. Information only. OUTREACH UPDATE. Ms. Malloy provided an update on various District outreach and community engagement efforts including but not limited to social media, bill inserts, advertisements, National Night Out, and several conservation workshops that discuss the benefits of the Sterling Natural Resource Center (SNRC), news updates highlighting the educational outreach relating to the SNRC, community events, conservation tips, rebate programs, and other services available to customers. Information only. DIRECTOR’S COMMENTS There were no comments at this time. STAFF’S COMMENTS There were no comments at this time. ADJOURN The meeting was adjourned at 2:19pm. ______________________________ ______________________________ Chris Carrillo David E. Smith Director Director S TAF F R E P ORT Agenda Item #2. Meeting Date: Marc h 12, 2020 To: LEG I S LAT I VE AND P U BLI C O UT R EAC H C O MMI T T EE F rom: G eneral Manager/C EO Subject: Legis lative Up d ate R E C O MME N D AT IO N: T his item is fo r info rmatio nal p urp o s es only. B AC KGR O UN D / AN ALYS IS : Active engagement in the legis lative pro cess is imp erative to public adminis tratio n. T he d ecis io ns mad e b y elected o fficials and s taff shap e the day-to -d ay ac tivities of the Dis trict. In o rd er to remain engaged in the d is cus s io ns taking p lac e 500 miles away, the Dis tric t works clos ely with T he O nate G roup and R es o lute. T he legis lature res umed s es s io n in early January, and have a number of bills that could impac t the District and cus tomers within the servic e area. No w that the deadline for bill intro d uc tio n has passed, the District is reviewing p ro p o s ed legislatio n for p o tential impac ts . Lo o king ahead , the Dis trict antic ipates engagement in the regulatio ns regard ing the electrical ab ility to proac tively d e-energize power lines in high fire d anger c o nditio ns . T he extent and propos als of this topic are in the early s tages o f develo p ment, b ut inc lud e cons id eratio n of minimum notific ation req uirements , id entifying thes e events as emergencies thus ap plying exemp tio ns fro m air q uality requirements fo r running generators , and p o tential fund ing fo r alternative energy equipment. Additionally regulations have taken effect which is requiring action by the D istrict including: S ervice Dis c onnectio ns C o ns ervatio n Water Q uality S taff will c o ntinue to work c losely with legislative advo cates in S acramento . T he Dis tric t recently b ecame memb ers of the C alifo rnia Municipal Utilities As s o ciatio n, which is a valuable resource fo r legis lative actio ns with an emphas is on water and energy agenc ies . AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership c) S trengthen R egional, State and N ational P artnerships R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. S TAF F R E P ORT Agenda Item #3. Meeting Date: Marc h 12, 2020 To: LEG I S LAT I VE AND P U BLI C O UT R EAC H C O MMI T T EE F rom: G eneral Manager/C EO Subject: O utreac h Up d ate R E C O MME N D AT IO N: T his item is fo r info rmatio nal p urp o s es only. B AC KGR O UN D / AN ALYS IS : T he District c o ntinues to utilize various avenues of c o mmunic ation to engage with the c o mmunity. By d ivers ifying its communic atio n outlets , the Dis tric t s eeks to exp and its reach o f community memb ers that wo uld o therwis e be o verlooked with a s ingular o utlet. R ecent p rojec ts have inc luded, but are not limited to: S o c ial Med ia C o mmunity Events & Dis tric t Ho s ted Wo rks ho ps Bill Inserts Direc t Mailers P rint Advertis ements Event S pons o rship 's T he Dis tric t c o ntinues to ac tively utilize s oc ial media as p art of its on-go ing o utreach effo rts . T hro ugh pos ts o n F acebook, Twitter, and Ins tagram, the Dis tric t p ro vides the public with S terling Natural R es ource C enter projec t b enefits and pro gress , news up d ates, community event informatio n, conservation tips , rebate p ro gram information, and services availab le to cus tomers . Bill ins erts c o ntinue to b e o ne o f the mos t effective outreac h o utlets . By inc luding informatio nal materials in the water bill, the Dis tric t ensures c o mmunity memb ers within the s ervic e area have informatio n readily acc es sible and are encouraged to engage with the Dis tric t as a res ult o f the insert. In c ultivating effec tive outreac h efforts , the Dis tric t c o nsiders divers ity within its s ervic e area and their d ifferentiating c o mmunic ation p references , bac kgrounds and p rimary language. As res ult, the Dis tric t no w p ro vides its most c ritical o utreac h materials in multiple languages . Ad d itionally, the Dis trict is invo lved in a number of c ons tructio n pro jects within the service area. A foc us ed effo rt is undertaken o n eac h project to inform res idents that c ould have their s ervice direc tly imp acted alo ng with res id ents that c o uld b e ind irectly imp ac ted by lane c lo s ures o r equip ment staging. T his o utreac h has proven to b e an effective communicatio n tool that ens ures that res idents are confident in the quality and legitimac y o f wo rk taking plac e near their ho me or p lac e of b usines s , while als o provid ing a d irec t contac t number s hould they have q uestio ns or concerns. R espec tfully sub mitted: Kelly Malloy Direc tor of S trategic S ervic es q uestio ns or concerns. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability b ) Utilize Effective C ommunic atio n Method s d ) P rovide Q uality I nfo rmation to Enc o urage C o mmunity Engagement F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. R es p ec tfully s ubmitted : Kelly Mallo y Directo r o f S trategic S ervices S TAF F R E P ORT Agenda Item #4. Meeting Date: Marc h 12, 2020 To: LEG I S LAT I VE AND P U BLI C O UT R EAC H C O MMI T T EE F rom: G eneral Manager/C EO Subject: C ommunity G ro up Ap p o intment P ro ces s R E C O MME N D AT IO N: T his item is fo r info rmatio nal p urp o s es only. B AC KGR O UN D / AN ALYS IS : C o ntinuo us improvement and enhanc ed c o mmunity engagement are key to the Dis tric t’s p erfo rmance-bas ed ap p ro ac h. With this in mind , there are benefits to the implementation term limits fo r appointed members, to fo s ter positive relatio ns hips with memb ers and p ro vid e oppo rtunities fo r new pers pectives to be added to the group . T his c onc ep t has been d is cus s ed and is s upported b y the current members o f the C o mmunity Advis o ry C o mmis s ion. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability d ) P rovide Q uality I nfo rmation to Enc o urage C o mmunity Engagement G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth d ) Embrace an Environment of Active Learning and Knowled ge S haring F IS C AL IMPAC T T here is not fisc al imp act ass oc iated with this item.