HomeMy WebLinkAboutAgenda Packet - Legislative & Public Outreach Committee - 10/08/2020LEGISLATIVE AND PUBLIC OUTREACH COMMIT TEE
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
NEW BUSINESS
1.Hazard Mitigation Plan Update
2.Community Advisory Commission Vacancy Update
3.Sterling Natural Resource Center Update
4.Outreach Update
5.Legislative Update
6.Director's Comments
7.Staff's Comments
ADJOURN
PLEASE NO TE:
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation,
including auxiliary aids or services, that is sought in order to participate in the above-agendized public meeting should be
directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting.
October 8, 2020 - 2:00 PM
31111 Greenspot Road, Highland, CA 92346
In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's Executive
Order N-25-20 and N-29-20, this meeting is being conducted via teleconference. There will be no public
location for attending this meeting in person. Members of the public may listen and provide public comment
telephonically.
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DIAL: 1-209-425-5876 and enter CONFERENCE ID: 255 746 769#
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AGENDA
S TAF F R E P O RT
Agend a Item #1.
Meeting Date: O c tober 8, 2020
To: LEG I S LAT I VE AND P UBLI C O UT R E AC H C O MMI T T EE
F rom: Direc tor o f S trategic S ervic es
Subject: Hazard Mitigatio n P lan Up d ate
R E C OMME N DAT IO N:
T his item is fo r info rmational purp o s es only.
B AC KG R OUN D / AN ALYS IS :
An effec tive emergency res p o nse program b egins with active preparatio n before an emergency exis ts . T he
tho ro ugh cons id eration of what could oc cur allows c ritic al infras tructure o rganizatio ns , like Eas t Valley Water
Dis tric t to take s teps that will ens ure continuity in o p eratio ns . T he R o b ert T. S tafford Dis as ter R elief and
Emergency As s is tance Ac t (S taffo rd Ac t), as amended by the Disaster Mitigation Ac t o f 2000 provid es the
legal b as is for s tate, lo cal, trib al, and territo ry governments to und ertake risk-b as ed appro ac hes to reduc ing
natural hazard risks thro ugh mitigatio n p lanning. S pec ifically, the S tafford Ac t requires s tate, lo cal, tribal, and
territo rial governments to develo p and ado p t F EMA-ap p ro ved Hazard Mitigatio n P lans as a cond itio n for
receiving c ertain typ es of non-emergency dis as ter as s is tance.
T he F ederal Emergenc y Management Agency (F EMA) and C alifo rnia O ffice o f Emergency S ervices (C al
O ES ) req uire communities and organizatio ns to d evelop and maintain a Hazard Mitigatio n P lan (HMP ). T his
p lan allows the District to b e eligible for grant as sistanc e after a d is as ter and is to b e up d ated every five years
and s ub mitted to F EMA for review and ap p ro val. T he HMP is the only emergenc y related plan that is available
fo r pub lic review, however with the additio n o f informatio n req uired b y the Americ an Water and Infrastruc ture
Act o f 2018's R isk and R esiliency Assessment, s ensitive portio ns of this doc ument have been red ac ted . T his
community-driven, living d o cument examines vulnerabilities to natural and man-made hazard s and then
id entifies strategies to red uc e or eliminate imp ac ts .
Within the HMP is a review of p ro jects c o mp leted within the las t five years, rec ent natural and man-made
events, and mo s t recent s cientific d ata o n hazards whic h is then us ed to d evelop the Hazard Mitigation P lan’s
s trategy to id entify and prioritize the most effec tive mitigation ac tions . Muc h like other s trategic planning
elements in p lace thro ughout the Dis tric t, the HMP inc ludes a series of meas urable go als and objec tives that
facilitate succ es s evaluatio n and p ro ject p rogres s . In the Dis tric t’s c as e, the Hazard Mitigation P lan foc uses o n
red uc ing damage to infras truc ture and interruptio n in c ritic al lifeline s ervic es that could be impac ted within the
s ervic e area. Hazard mitigation p ro jects such as s ewer and main pipeline replac ement with earthquake res is tant
material, c an help protect the community from the effec ts o f a d is as ter.
A P lanning Team with rep res entatives from the Dis tric t’s internal p ro grams was develo p ed to provid e input to
the document update. The District also hosted a Community Advisory Commission meeting which included
inviting outside stakeholders to provide additional input. CalOES and FEMA have both reviewed the
document and provided comments. The final step in the five-year process requires consideration of formal
approval by the Governing Board.
AGENCY GOALS AND OBJECTIVES:
Goal and Ob jectives III - Deliver Public Service with Purpose While Embracing Continuous Growth
a) Advance Emergency Preparedness Efforts
FISCAL IMPACT
There is no fiscal impact associated with this item.
Recommended by:
Kelly Malloy
Director of Strategic Services
STAFF REPORT
Agenda Item #2.
Meeting Date: October 8, 2020
To: LEGISLATIVE AND PUBLIC OUTREACH COMMITTEE
From: Director of Strategic Services
Subject: Community Advisory Commiss ion Vacancy Update
BACKGROUND / ANALYSIS:
The District strives to maintain high degrees of engagement with the pub lic. Input from residents is a key part of
the planning process for District operations. The Community Advisory Commiss ion provides an opportunity
for a group of res idents to discuss projects and programs of interest.
Over the last few months, the District called for application submiss ions to fill vacancies on the Community
Advisory Commission. As a result of the process, staff is recommending the fo llowing appo intments:
Reappointment of Current Commiss ioners:
Vincent Laster
Dr. Pamela Miller
Fred Yauger
Appo intment of New Commiss ioners:
Dr. Alan Kay
Gail Shelton
All ind ividuals recommended for appo intment are highly motivated members of this community that have taken
an interest in the future of the District. This item is scheduled for consideration at the October 14 Board meeting.
If approved, the new Community Advisory Commission would meet in November.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives II - Maintain a Commitment to Sustainab ility, Transparenc y, and Accountab ility
d) Provide Quality Information to Encourage Community Engagement
FISCAL IMPACT
There is no fiscal impact assoc iated with this item.
Recommended by:
Kelly Malloy
Director of Strategic Services
STAFF REPORT
Agenda Item #3.
Meeting Date: October 8, 2020
To: LEGISLATIVE AND PUBLIC OUTREACH COMMITTEE
From: Director of Strategic Services
Subject: Sterling Natural Resource Center Update
RECOMMENDATION:
This item is for information only, no action is recommended at this time.
BACKGROUND / ANALYSIS:
Construction activities continues for the Sterling Natural Resource Center. Since the project is using
the progressive design-build model, construction continues while design efforts are underway in a collaborative
team environment with the project partners. The design team is incorporating the bio-energy enhancement into the
various elements of the treatment process, offsite improvements, and pipeline.
Efforts continue to work through the various regulatory approvals necessary for the project, working
closely with Southern California Edison, the Regional Water Quality Control Board, and the cities of Highland
and San Bernardino. This is an on-going process in tandem with the construction effort.
The District continues to provide information through website content, social media posts and bill inserts.
Additional outreach is being sent bi-monthly to residents living in the vicinity of the site. Maintaining
dialogue with the community in spite of the C OVID restrictions and gathering limitations.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives I - Implement Effective Solutions Through Visionary Leadership
a) Identify Opportunities to Optimize Natural Resources
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
Kelly Malloy
Director of Strategic Services
S TAF F R E P ORT
Agenda Item #4.
Meeting Date: O c to b er 8, 2020
To: LEG I S LAT I VE AND P UB LI C O UT R E AC H C O MMI T T E E
From: Direc tor o f S trategic S ervices
S ubject: O utreach Up d ate
R E COMME N D AT IO N:
T his item is for info rmatio nal purp o s es o nly.
B AC KG R O UN D / AN ALYS IS :
T he District continues to utilize various avenues o f c o mmunic atio n to engage with the c o mmunity. R ecent
projects have included, but are not limited to:
C O VI D-19 O utreach
C ap ital Imp ro vement P ro ject C o nstructio n
P athway P ro gram (Indian S p rings High S chool)
S NR C Up d ates
C o nservatio n
Metho d s o f c o mmunic atio n vary d ep end ing o n the p ro jec t, but may inc lude:
S o cial Med ia
Bill Ins erts
Direct Mailers
S ignage
P rint Ad vertisements
T he Distric t continues to ac tively utilize s o c ial med ia as p art of its o n-go ing outreac h effo rts . T hro ugh p o s ts on
F ac eb o ok, Twitter, and Ins tagram, the District provides the public with S terling Natural R es o urce C enter pro ject
b enefits and progress , news up dates , c ons ervation tips , rebate program info rmatio n, and s ervic es available to
c usto mers. Bill inserts c o ntinue to be one of the mo s t effective o utreac h outlets. By inc luding informational
materials in the water bill, the Dis trict ensures community members within the s ervic e area have information
readily acc es s ib le and are enc ouraged to engage with the District as a res ult o f the ins ert.
Additionally, the D istrict is involved in a number of construction projects within the service area. A focused effort is
undertaken on each project to inform residents that could have their service directly impacted along with residents
that could be indirectly impacted by lane closures or equipment staging.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
R es p ec tfully s ub mitted:
Kelly Mallo y
Directo r o f S trategic S ervic es
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
b) U tilize E ffective C ommunication M ethods
d) P rovide Q uality I nformation to E ncourage C ommunity E ngagement
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this agend a item.
S TAF F R E P ORT
Agenda Item #5.
Meeting Date: O c to b er 8, 2020
To: LEG I S LAT I VE AND P UB LI C O UT R E AC H C O MMI T T E E
From: Direc tor o f S trategic S ervices
S ubject: Legis lative Up d ate
R E COMME N D AT IO N:
T his item is for info rmatio nal purp o s es o nly.
B AC KG R O UN D / AN ALYS IS :
Ac tive engagement in the legislative p ro c es s is imp erative to p ublic administratio n. T he d ecis io ns mad e by
elec ted offic ials and s taff shap e the d ay-to-day ac tivities of the Dis tric t. T he Dis trict works clos ely with T he
O nate G roup and R esolute who are b as ed in S ac ramento and have excellent wo rking relations hips with
regulato ry agencies, elected officials , and ad minis tration s taff.
Due to C O VID-19, the legislative session has b een s ignificantly d ifferent than a typic al year. T he legis lature
s us p ended ses s io n twic e due to elected officials and their staff being c o nfirmed to have c ases o f C O VID-19.
T his has s ignific antly c o mp ressed time for req uired hearings lead ing up to an Augus t 30 c ons titutional dead line.
C O VI D-19 als o had signific ant impacts o n the revenue projec tio ns fo r the F isc al Year 2020-21 S tate Budget,
resulting in the need to p rep are fo r expend iture cuts .
Legis latio n the Dis tric t is mo nitoring includ es:
AB 685; imminent hazard to employees: expo s ure: no tific atio n: s erious violatio ns
S B 1099; Emergency backup generators: critic al facilities
S B 1386; Loc al government: as s es s ments, fees , and c harges: water: hyd rants
F Y 2020-21 S tate Bud get and sub s equent Trailer Bills
T he D istrict continues to be engaged in the evolving E xecutive O rders and permanent regulations as a result of
C O VI D -19. T his includes addressing the ability to disconnect utilities for delinquency during and immediately
following an C O VI D -19 emergency, and the impacts that this has on both water agencies and property owners.
S taff will c o ntinue to work c lo s ely with legis lative advoc ates in S ac ramento. T hrough the District’s member in
AC WA and C alifornia Municipal Utilities As s o ciation (C MUA), staff is rec eiving b riefings , p artic ip ating in
wo rking gro ups , and advo cating fo r regulatio ns and legis latio n that c o uld impac t our c ommunity.
Additio nally, the Dis trict is monito ring ac tivity for the upc oming G eneral Elec tio n in November. T his inc lud es
the rac es for As s embly and S enate seats alo ng with ballot initiatives. T hes e res ults will shap e the topic s fo r
d isc uss io n in the next two-year s es s ion which begins in January 2021.
R espec tfully s ubmitted :
Kelly Malloy
Direc tor of S trategic S ervices
AGE N C Y GOALS AN D OB J E C T IVE S:
G o al and O bjectives I - Implement Effective S olutio ns T hrough Visionary Lead ers hip
c) S trengthen R egional, State and N ational P artnerships
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this agend a item.