HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 04/25/2016Engineering and Operations Standing Committee
April 25, 2016 - 2:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
NEW BUSINESS
1.Operations Report March 2016
2.Engineering Department Updates
3.Set the day and time to hold recurring committee meetings
ADJOURN
PLEASE NOT E:
Purs uant to Go vernment Co d e Sec tion 54954.2(a), any reques t for a dis ability-related
mo d ific atio n o r ac commodatio n, inc luding auxiliary aid s or s ervic es , that is s o ught in order to
partic ip ate in the above-agend ized p ublic meeting sho uld b e direc ted to the District Clerk at (909)
885-4900 at leas t 72 ho urs p rio r to s aid meeting.
STAFF REPORT
Agenda Item #1.
Meeting Date: Ap ril 25, 2016
Disc ussion Item
To: Engineering and Operatio ns Stand ing C o mmittee Members
From: G eneral Manager/CEO
Subject: O p erations Rep o rt March 2016
RECOMMENDATION:
This rep o rt is p ro vided to the Engineering and Operatio ns Committee fo r its informatio n o nly.
BACKGROUND / ANALYSIS:
In an effort to trac k Water Produc tion and Field Maintenanc e activities , the Op erations Dep artment has
d eveloped charts to s ho w productivity. The charts als o s how c o mp aris o ns o f activity o ver a two or three year
p erio d . This informatio n collec ted is us ed to d etermine bud get and staffing c ons id erations .
In o rd er to c apture this info rmation Operations s taff utilizes the following metho d s :
Citywo rks work order management s ys tem
Tyler billing d ata
Produc tio n s p read sheets
Collec tively, this info rmation will p ro vide us with the ability to provide info rmation on C ap ital Improvement
Projec ts.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(D) - Ded icate effo rt toward sys tem maintenanc e and modernization
Id eals and End eavor IV - F ully Understand C hallenges To Cultivate Effec tive Solutions
(A) - Support o ngo ing bus iness p ro cess improvement
REVIEW BY OTHERS:
This agend a item has b een reviewed by the s enio r and executive management team.
FISCAL IMPACT :
There is no fis c al imp act assoc iated with this agend a item.
Res p ectfully s ubmitted:
Rec o mmended b y:
Jo hn Mura
General Manager / C EO
Patrick K. Milro y
Op erations Manager
ATTACHMENTS:
Description Type
Operations Re port March 20 16 P resentation P resentation
OPERATIONS
REPORT MARCH 2016
2
FIELD OPERATIONS REPORT
REPAIRS, SEWER CLEANING & AFTER
HOURS CALLS
LEAKS
3
2014 2015 2016
6 15 18
March Service Leaks
2014 2015 2016
11 8 7
March Main Leaks
MILES OF SEWER CLEANED
4
Average of 20 Miles
(105,600 Feet) of Sewer
Cleaned
Per Month
AFTER-HOURS CALLS
5
March 2014 March 2015 March 2016
146 95 118
Number of After Hours Calls
6
WATER PRODUCTION REPORT
WELL PRODUCTION, CUSTOMER
CONSUMPTION, ENERGY COST & WELL
MEASUREMENTS
WELL PRODUCTION COMPARISON
7
Wells 151 and 141 are
high producing wells
CUSTOMER CONSUMPTION
8
•Monthly Sum of Consumption represents the usage of
water from our customers per month.
•The water usage in March was significantly reduced due
to conservation efforts by our customers and increased
rain fall.
ENERGY COST
9
Energy trends are representative of monthly
billing from Southern California Edison.
WELL MEASUREMENTS
STAFF REPORT
Agenda Item #2.
Meeting Date: Ap ril 25, 2016
Disc ussion Item
To: Engineering and Operatio ns Stand ing C o mmittee Members
From: G eneral Manager/CEO
Subject: Engineering Dep artment Updates
RECOMMENDATION:
Staff rec o mmend s that the Engineering and O p erations Co mmittee review the Engineering Dep artment Upd ates .
BACKGROUND / ANALYSIS:
PATTON STATE HOSP ITAL – Eas t Valley Water Dis trict’s Operatio ns department are currently in the pro c es s
o f c leaning and ins pec ting Patton State Hospital’s o n-site s ewer mains and manholes ac cording to a rec ently
s igned serve c ontrac t b etween the Dis tric t and the Hos pital. P atto n is one o f the three larges t d is chargers to the
District’s s ewer s ys tem. Their s ystem is over 100 years old and has never b een c leaned o r inspec ted in
acc o rd anc e to the Dis tric t’s p o licy of cleaning s ewer mains: o n an annual bas is .
Field staff are verifying the s ize, material o f p ip eline, and c o nditio n of the 18,480 linear feet (3.5 miles ) o f s ewer
mains and 115 manholes . In additio n, the Distric t’s s ervice agreement inc ludes emergency rep airs and a final
rep o rt with rehabilitation and replac ement rec ommend ations . A digital map s ho wing the s urveyed lo catio ns of
the fac ilities , indic ating s ize and material will be provid ed . T he field work is approximately 75% c o mp lete and
the map s and rep o rts are s c heduled fo r c ompletio n this fis cal year. T his p ro jec t will demons trate that the
District has c o ns idered the nec es s ary meas ures and p recautio ns to avo id sewer spills o r overflo ws fro m the
Hospital.
AMI MET ER IMP LEMENTATION – The Engineering, Informatio n Tec hnology (IT), C us to mer S ervic e and
Op erations departments are launching the firs t p has e of a program to ins tall Ad vanced Metering Infrastruc ture
(AMI). AMI is an integrated s ys tem o f s mart meters, c o mmunicatio n networks and data management sys tems .
It allows two -way c o mmunic ation of ac tual water us age b etween the District and our c us tomers. T he
informatio n c o llected in thes e meters, c an be ac cessed by c us tomers to sho w the amount of water us ed . It c an
als o ind icate the pres ence o f leaks and c an be a to o l to help c us tomers b e more aware of their water use. T he
p ro p o s als fo r the p ro ject were sub mitted this month to Dis tric t s taff and are currently being evaluated. The top
three cons ultants were interviewed b y staff to help make a final selec tion. A rec o mmendatio n to the Board of
Direc tors is expec ted in May. Of the Dis trict’s 23,000 meters, over 7,000 will b e s et und er this contrac t.
Elec tronic d ata c ollec tion s tations will b e ins talled around the Dis tric t to interc ep t the s ignals and the new AMI
s o ftware will be integrated with the exis ting Cus tomer Servic e databas e. An ad d itional analysis o f thes e
acc o unts determined whic h o f thes e o ld er meters are on the west end of the Dis tric t. As manually read meters
are eliminated, tho s e farthes t away fro m the Dis tric t Head q uarters will b e the firs t meters to be taken o ff the
meter reading ro ute sc hedule. This will save energy and time and will allow the meter readers to perform other
tasks .
PLANT 134 GETAWAY UP GRADE - In early 2013, the Dis tric t c o mp leted an upgrad e and exp ansio n o f the
water treatment Plant 134. This ins tallatio n increased the c ap acity of the p lant fro m 4 million gallons p er d ay
(MGD) to 8 MGD. T he existing smaller b o os ter pump s were aband o ned and replac ed with two 100HP and o ne
60HP booster pump s . The “getaway” pipe (a p ip e that transfers water fro m the p umps to the d is trib utio n
s ystem) was up s ized fro m an 8” to a 16” water main. This pipe, feed ing the Canal pressure zo ne, was
cons tructed in Highland Avenue between P lant 134 entrance and Orc hard Drive. C urrently the boo s ter p umps
are in the s tartup tes ting p hase with o p eration expec ted to b egin in May.
PUMALO STR EET WAT ER MAIN REP LACEMENT – A Notice to P ro c eed has b een is s ued to Land
Engineering Co nsultants (LEC ), a des ign engineering firm, to p rep are plans to replac e the 2,600 lf (½ mile), 8”
s teel water main in Pumalo Street. This s ec tio n o f 60 year o ld p ip e fro m Golden Ave to Del Ro s a Avenue has
experienced frequent leaks over the pas t several years . By eliminating water losses fro m this pipe, the Dis tric t
can p o int to another inves tment and program furthering East Valley Water District's commitment to the State’s
water c o nservatio n effo rt.
NORTH F ORK RECORD OF S URVEY – The No rth F o rk water pipeline ac ro s s the Arnott and Calvary
Chap el properties was laid in 2011 und er a dirt roadway. T his was the las t piec e of North Fork water to be
taken from the ro ck/rub b le d itc h and plac ed in p ip e. The exact lo c atio n o f the pip eline was no t s urveyed ,
marked in the field , or d es cribed in an easement. P ars o ns was hired to p o tho le and lo cate the pipeline and
write a legal d es c riptio n for the 20’ wid e eas ement the pipe lays within. T hey s et survey monuments and tie-ins
in the gro und to ind icate the lo catio n o f the und erlying p ip e. Ad d itional monuments are b eing s et to better
lo cate the p ip eline and the eas ements. The last step in this p ro cess is to ins ure the pipe c an be fo und again b y
map p ing thes e easements and the referenc e monuments . A Rec o rd o f S urvey will be prepared , filed and
recorded with the Co unty Recorder. The Rec o rd of Survey is expec ted to b e sub mitted to the county before
June 30, 2016.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(A) - Develop projec ts and p ro grams to ensure s afe and reliable s ervic es
(B) - Manage and id entify metho d s to c o nserve natural res o urc es
(D) - Ded icate effo rt toward sys tem maintenanc e and modernization
Id eals and End eavor II - Maintain An Environment Committed To Elevated P ublic S ervic e
(A) - Strive to p ro vide world class cus tomer relatio ns
Id eals and End eavor III - Demons trate Visionary Lead ers hip To Enhance Dis tric t Id entity
(B) - Strengthen regio nal, state and natio nal partners hip s
REVIEW BY OTHERS:
Jose Martinez
Assistant General Manager
FISCAL IMPACT :
There is no ad d itional fisc al impac t assoc iated with this agenda item. Suffic ient fund s will be bud geted in the
CIP and Op eratio ns Budget.
Res p ectfully s ubmitted:
Rec o mmended b y:
Jo hn Mura
General Manager / C EO