HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 06/27/2016ENGINEERING AND OPERATIONS COMMITTEE
June 27, 2016 - 2:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
NEW BUSINESS
1.May 23, 2016 Committee Meeting Minutes
2.Review City of Riverside Quitclaim Deed to East Valley Water District
3.Presentation of 2013 Wastewater Collection System Capital Improvement
Plan
ADJOURN
PLEASE NOT E:
Purs uant to Go vernment Co d e Sec tion 54954.2(a), any reques t for a dis ability-related
mo d ific atio n o r ac commodatio n, inc luding auxiliary aid s or s ervic es , that is s o ught in order to
partic ip ate in the above-agend ized p ublic meeting sho uld b e direc ted to the District Clerk at (909)
885-4900 at leas t 72 ho urs p rio r to s aid meeting.
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Minutes 05/23/2016 etb
Subject to approval
EAST VALLEY WATER DISTRICT May 23, 2016
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
The District Clerk called the meeting to order at 2:30 p.m. and Mr. Jose Martinez led the
flag salute.
PRESENT: Directors: Coats, Shelton
ABSENT: None
STAFF: Martinez Jose, Assistant General Manager; Patrick Milroy, Operations
Manager; Eileen Bateman, Sr. Administrative Assistant
GUEST(s): District staff members. There were no members of the public
present.
PUBLIC COMMENTS
Ms. Bateman declared the public participation section of the meeting open at 2:31 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE APRIL 25, 2016 MEETING MINUTES
The Assistant General Manager noted that a correction needed to be made to the minutes
reflecting that the scheduled meeting time is at 2:30 p.m.
The committee approved the April 25, 2016 meeting minutes with the noted change to the
meeting time.
PRESENTATION OF 2014 WATER SYSTEM MASTER PLAN
The Assistant General Manager provided a brief overview of the District’s Water System
Master Plan.
A representative from MWH Engineering provided a detailed overview of the District’s
2014 Water System Master Plan including: goals, master planning approach, water
demands, capital improvement program, study area, projected population of the district,
model development and calibration, transmission and distribution analysis, supply
analysis, pumping and storage analysis, cost analysis, proposed large development plans
and water and wastewater collection system demands for the proposed projects.
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Minutes 05/23/2016 etb
ADJOURN
The meeting adjourned at 3:26 p.m.
Ronald L. Coats Nanette Shelton
Governing Board Member Governing Board Member
STAFF REPORT
Agend a Item #2.
Meeting Date: June 27, 2016
Dis cus s io n Item
To: ENGINEERING AND OPERATIONS COMMITTEE Memb ers
From: General Manager/CEO
Subject: Review City of Riverside Quitc laim Deed to East Valley Water Dis tric t
RECOMMENDATION:
Staff rec o mmend s the Co mmittee review the Quitclaim Deed offered b y the City o f Riverside. T his s trip of land
was known as Alamo Road and it lies within the Old District Headquarters site on Del Ros a Avenue. (S ee
attac hed map)
BACKGROUND / ANALYSIS:
T he old headquarters site is uno cc up ied , b ut c o ntinues to ho us e field eq uipment and materials. It is still us ed to
o perate the meter and weld ing s hops , the S CADA ro o m, and is a s taging area for projects on the west side.
In 2014, the Dis tric t entered into an agreement with Parson’s to assess the s ite fo r p ossible renovatio n,
modific atio n or sale. The research and survey p erformed by Pars o n’s uncovered fo ur imp o rtant land and title
is sues .
T he first revealed an internal parcel o n the s ite is owned by the City of Riverside, which mus t b e q uitclaimed to
the Dis trict. Another is s ue add res s es Dis tric t title to p o rtions of the ad jacent flo o d c o ntro l c hannel. The
s urveyo r unc overed inac curate rec ord ed parc el bound aries c reated between the o ld floo d c o ntro l alignment and
the exis ting flo o d contro l b o undary. In addition to thes e individ ual p ieces of land, the Old Head q uarters site is
made up of eight separate lo ts . Thes e is s ues c o uld limit any future use, if no t addres s ed firs t.
Staff is reques ting the Bo ard ac c ep t a Q uitc laim Deed o ffered by the City o f R ivers id e for the s trip o f land lying
within the site. By ac cepting title to this land, the Dis tric t will ho ld clear title to all parc els north o f the flo o d
c o ntro l channel.
Other related topic s s ubject to future Board ac tio n, are als o sho wn o n the attac hed map. One d is cus s ion will b e
to o ffer Quitc laim Deed s to the San Bernard ino County Flood C ontrol District (SBCF CD) for the strip s of land
within the Flood Co ntro l area. Eas t Valley Water Dis trict c an avo id liab ility c o nnec ted to thes e parc els, by
releasing Dis tric t land interes ts in all of the flo o d c hannel pro p erties .
Before thes e Quitclaims can be p rep ared, the flo o d c o ntrol pro p erties mus t b e s eparated from the District
p arc els . Staff will recommend the Dis tric t file a lot line ad justment/lo t merger to create thes e divisions . The lot
lines will b e c reated between the Flood Co ntrol channel and Dis trict property. The lo t merger will comb ine all
eight remaining lots on the eas t s id e o f Del Ro s a Avenue into one parc el, and all the p ieces o f the floo d c ontro l
p roperty will als o be jo ined .
T he final task will inc lud e a b oundary s urvey and filing a Record of Survey map d o cumenting these c hanges .
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(A) - Develop p rojec ts and pro grams to ens ure safe and reliab le s ervic es
Ideals and Endeavor IV - Fully Unders tand Challenges To Cultivate Effective So lutio ns
(A) - Support ongo ing b usiness p ro c es s imp ro vement
REVIEW BY OTHERS:
T his agend a item has b een reviewed b y Engineering and F inanc e Departments .
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
ATTACHMENTS:
Description Type
Map Backup Material
Quitclaim Deed Backup Material
PARKING LOT OL DHEADQUARTERSFACILITY
FLOOD
BASELINE ROAD
CONTROL P R O P E R T I E SDEL ROSA AVENUE
ALAMO ROAD
DEL ROSA DRIVE
FUTURE LOT L INE FUTURE LOT L INE
CITY OF RIVERSIDE
QUITCLAIM DEED
DEL ROSA AVENUE - OLD HEAD QUARTERS SITE µ
DISTRICT TO QUITCLAIMTO PROPERTY OWNER
STAFF REPORT
Agenda Item #3.
Meeting Date: June 27, 2016
Disc ussion Item
To: ENGINEERING AND OPERAT IONS C OMMITTEE Members
From: G eneral Manager/CEO
Subject: Pres entatio n o f 2013 Was tewater C o llectio n Sys tem Capital Imp ro vement Plan
RECOMMENDATION:
This is an informatio n item o nly.
BACKGROUND / ANALYSIS:
In January 2013, the Dis tric t completed a Wastewater Collec tion S ystem Master Plan (Master Plan) whic h
p ro vided a comprehensive review and evaluation of the Dis tric t’s was tewater collec tio n, conveyanc e, and
capac ity requirements und er exis ting and projec ted future cond itions . The projec tions were based on the
ad o p ted General Plans of the C ity of Highland, City o f San Bernardino and the County of San Bernardino , for
the land areas within the service area of the Dis tric t.
Bas ed on the find ing, the Mas ter Plans recommended fac ility improvement and capital c o s t req uirements to
ensure that aging infras tructure remains s ervic eab le and to allow fo r the continued build -o ut o f the Distric t. One
o f the main objec tives of the Master Plan was to c o nduct this evaluation of the s ewer collec tion sys tem in order
to d evelop a 20-year capital improvement pro gram.
The purp o s e of this p res entation is to pro vide the Engineering & Op erations Committee a comprehensive and
d etailed assessment of the District’s Was tewater Co llectio n S ys tem, inc lud ing defic ienc ies in the exis ting
s ystem identified in the 2013 Masterp lan Plan and Capital Improvement Program.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(A) - Develop projec ts and p ro grams to ensure s afe and reliable s ervic es
(B) - Manage and id entify metho d s to c o nserve natural res o urc es
(E) - Ac tively s eek alternative s upply resourc es
ATTACHMENTS:
Description Type
Presentation 20 13 Wastewater Collection Syste m P resentation
Ju
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2
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2013 WASTEWATER COLLECTION SYSTEM CAPITAL IMPROVEMENT PLAN UPDATE
EVWD COMMITTEE PRESENTATION
AGENDA
Background
2013 Master Plan CIP
Adjusted CIP due to WRP
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BACKGROUND
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•Objectives
•Identify improvements needs of the existing
system
•Condition Assessment
•Hydraulic Capacity
•Identify improvement needs to support
projected flows
•Develop Capital Improvement through 2035
•Key Finding
•Major infrastructure projects are needed to
support:
•Maintain desired level of service
•Existing and projected flows
MASTER PLAN OVERVIEW
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BOUNDARIES & REGIONAL FACILITIES
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San Bernardino Water
Reclamation Plant
2013 MASTER PLAN
CAPITAL IMPROVEMENT PLAN & RECOMMENDATIONS
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2013 MASTER PLAN CIP
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Highland Ave
Base Line St.
Greenspot East
21,000 feet of parallel 12-inch Development Driven
Greenspot WestReplace 15,400 feet of 21 to 24-inch with 30-inchDevelopmentDriven
East Trunk Sewer –6th Street
Replace 5,500 feet of 27 to 39-inchwith 36 to 48-inchDevelopmentDriven
Victoria AveReplace 3,000 feet of 8-inch with 10-inchDevelopmentDriven
North East Trunk Sewer
Replace 7,500 feet of 21 to 30-inchwith 30 to 36-inchDevelopmentDriven
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2013 CIP SUMMARY
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Project (completion date)Budget ($2013)
CIP related studies & assessments
•Financial Study
•Condition Assessment
•Master Plans (every 5 years)
•Flow monitoring (w/Master Plans)
Total = $3M
Capacity (EVWD) (2017/2018)
•Greenspot East
•Victoria
•Greenspot West
Total = $21M
Capacity (Regional) (2017)
•East Trunk Sewer (6th St.)
•East Trunk Sewer (North)
Total = $14M
Replacements (EVWD) (over 20 years)
•Category 4 and 5 Defects
•Future replacements (replace/rehab)
Total = $45M
Replacements East Trunk Sewer
(to be confirmed with condition assessment)
Total = $24M
Proposed
CIP ($83M)
Potential
CIP
($127M)
ADJUSTMENTS DUE TO NEW WATER RECLAMATION PLANT SITING
CAPITAL IMPROVEMENT PLAN & RECOMMENDATIONS
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WRP ADJUSTMENTS TO WASTEWATER SYSTEM
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Current Wastewater Flow
New diversion to send wastewater to Water Reclamation Plant
Victoria Ave
Greenspot East
Greenspot West
North East Trunk Sewer
East Trunk Sewer –6th Street
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DIVERSION PROJECTS SUMMARY
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E 5th St
3rd St
Base Line St
9th St
6th St
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Sterling Natural
Resource Center
Lift Station C
Lift Station D
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DIVERSION A PROJECT DETAILS
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5th StE 5th St A
Sterling Natural Resource Center
Diversion A diverts flow from
5th Street to Sterling Natural
Resource Center.This helps
avoid the Greenspot West CIP.
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DIVERSION B PROJECT DETAILS
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9th St
Base Line St
Sterling Natural Resource Center
Diversions B1, B2, and B3 divert flow
south from Base Line St, 9th St, and
6th St, respectively, to the Sterling
Natural Resource Center.
This helps avoid the North ETS CIP.
6th St
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B3
B2
B1
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DIVERSION C PROJECT DETAILS
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Sterling Natural Resource Center
Diversion C diverts flow east from near the
6th St & Pedley Rd intersection to the
Sterling Natural Resource Center. This
proposed diversion project includes a lift
station and piggybacks on Diversion B project
facilities.
This helps avoid the ETS-6th Street CIP.
6th St
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Lift Station C
B3C
DIVERSION D PROJECT DETAILS
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Sterling Natural Resource Center
Diversion D diverts flow from near the 3rd
St & Waterman Ave intersection to the
Sterling Natural Resource Center. This
proposed diversion project includes a lift
station and piggybacks on Diversion B and
C project facilities.
This diversion captures the last portions of
flow in the SW section of the District.
3rd St
Pe
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Lift Station D
B3
PS D
PS 6th St
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DIVERSION E PROJECT DETAILS
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Sterling Natural Resource Center
Diversion E1, E2, and E3 divert flow south along
Waterman Ave from 5th St, Monterey Ave, and 4th
St, respectively, to the Sterling Natural Resource
Center. This proposed diversion project piggybacks
on Diversion B, C, and D project facilities.
This diversion captures District flows from sewers
connecting to the ETS along Waterman Ave.
3rd St
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C B3
D
PS 6th St
E1E2E3
5th StMonterey Ave
4th St
PS
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WRP ADJUSTMENTS TO WASTEWATER SYSTEM
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CIP Eliminated
CIP Downsized
Victoria Ave
Greenspot EastGreenspotWest (reduced)
North East Trunk Sewer
East Trunk Sewer –6th Street
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WRP DIVERSION COSTS
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Project (completion date)($2013)
Diversion A (5th Street and Victoria Avenue)$4.7M
Diversion B (Del Rosa Drive, Ninth Street, and Sixth Street)$3.3M
Diversion C (6th Street and Pedley Road)$13.4M
Diversion D (3rd Street and Waterman Avenue)$4.1M
Diversion E (Waterman Avenue at Fifth Street, Monterey
Avenue, and Fourth Street)
$0.3M
Total $26M
All costs are presented in 2013 dollars for comparative purposes.
UP
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UPDATED CIP COSTS
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Project Updated Budget ($2013)Previous Budget ($2013)
CIP related studies & assessments
•Financial Study
•Condition Assessment
•Master Plans (every 5 years)
•Flow monitoring (w/ Master Plans)
Total = $3M Total = $3M
No change
Capacity (EVWD) (2017/2018)
•Greenspot East
•Victoria
•Greenspot West
Total = $9M
$7.0M
$0.8M
$1.5M
Total = $21M
No change
No change
Previously $12.8M
Capacity (Regional) (2017)
•East Trunk Sewer (6th St.)
•East Trunk Sewer (North)
Total = $0M
Regional projects
eliminated
Total = $14M
Previously $6.9M
Previously $6.9M
New CIPs for Diversions (A through E) to
WRP
Total = $26M Total = $0M
Diversion projects not
included in previous CIP
Replacements (EVWD) (over 20 years)
•Category 4 and 5 Defects
•Future replacements (replace/rehab)
Total = $45M Total = $45M
No change
Replacements East Trunk Sewer
(to be confirmed with condition assessment)
Total = $0M Total = $24M
Pending Condition
Assessment
Total $83M $83 to $127M
All costs are presented in 2013 dollars for comparative purposes.
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