HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 07/25/2016ENGINEERING AND OPERATIONS COMMITTEE
July 25, 2016 - 2:30 PM
31111 Greenspot Road Highland CA 92346
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
NEW BUSINESS
1.Approve the May 23, 2016 Engineering & Operations Committee meeting
minutes
2.Approve the June 27, 2016 Engineering & Operations Committee meeting
minutes
3.Operations & Maintenance July Update
4.Plant 28 Rehabilitation Update
5.Engineering Department Updates
ADJOURN
PLEASE NOT E:
Purs uant to Go vernment Co d e Sec tion 54954.2(a), any reques t for a dis ability-related
mo d ific atio n o r ac commodatio n, inc luding auxiliary aid s or s ervic es , that is s o ught in order to
partic ip ate in the above-agend ized p ublic meeting sho uld b e direc ted to the District Clerk at (909)
885-4900 at leas t 72 ho urs p rio r to s aid meeting.
1
Minutes 05/23/2016 etb
Subject to approval
EAST VALLEY WATER DISTRICT May 23, 2016
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Bateman called the meeting to order at 2:30 p.m. and Mr. Martinez led the flag salute.
PRESENT: Directors: Coats, Shelton
ABSENT: None
STAFF: Jose Martinez, Assistant General Manager; Patrick Milroy, Operations
Manager; Eileen Bateman, Sr. Administrative Assistant
GUEST(s): District staff members. There were no members of the public present.
PUBLIC COMMENTS
Ms. Bateman declared the public participation section of the meeting open at 2:31 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE APRIL 25, 2016 MEETING MINUTES
The Assistant General Manager noted that a correction needed to be made to the minutes
reflecting that the scheduled meeting time is at 2:30 p.m.
The committee approved the April 25, 2016 meeting minutes with the noted change to the
meeting time.
PRESENTATION OF 2014 WATER SYSTEM MASTER PLAN
The Assistant General Manager provided a brief overview of the District’s Water System
Master Plan.
A representative from MWH Engineering provided a detailed overview of the District’s 2014
Water System Master Plan including: goals, master planning approach, water demands,
capital improvement program, study area, projected population of the district, model
development and calibration, transmission and distribution analysis, supply analysis,
pumping and storage analysis, cost analysis, proposed large development plans and water
and wastewater collection system demands for the proposed projects.
ADJOURN
The meeting adjourned at 3:26 p.m.
2
Minutes 05/23/2016 etb
Ronald L. Coats Nanette Shelton
Governing Board Member Governing Board Member
1
Minutes 06/27/2016 dm
Draft Pending Approval
EAST VALLEY WATER DISTRICT June 27, 2016
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Duran called the meeting to order at 2:30 p.m. and Mr. Milroy led the flag salute.
PRESENT: Directors: Coats
ABSENT: Directors: Shelton
STAFF: Jose Martinez, Assistant General Manager; Patrick Milroy,
Operations Manager; Shayla Gerber, Administrative Assistant;
Martha Duran, Sr. Administrative Assistant
GUEST(s): District staff; Stark Lynch, Black & Veatch; Ash Dhingra, AKD
Consulting
PUBLIC COMMENTS
Ms. Duran declared the public participation section of the meeting open at 2:33 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF MAY 23, 2016 MINUTES
The Assistant General Manager requested the May 23, 2016 minutes be tabled for the
next committee meeting dated, July 25, 2016, due to Director Shelton’s absence.
CITY OF RIVERSIDE QUITCLAIM DEED TO EAST VALLEY WATER DISTRICT
Mr. Ash Dhingra, AKD Consulting provided information on the benefits of obtaining the
quitclaims from the City of Riverside to correct lot lines adjustment/lot merger. With
the quitclaims, the lot merger will combine all remaining lots owned by EVWD on the
east side of Del Rosa Ave into one parcel. The lot lines will be created between the
Flood Control channel and District property.
PRESENTATION OF 2013 WASTEWATER COLLECTION SYSTEM CAPITAL IMPROVEMENT
PLAN
Mr. Ash Dhingra, AKD Consulting, provided a brief overview of the District’s Wastewater
Collection Plan.
Mr. Stark Lynch, Black & Veatch representative, provided a detailed overview of the
District’s 2013 Wastewater Collection System Capital Improvement Plan including:
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Minutes 06/27/2016 dm
objectives, key finding, adjustments due to updated capital improvement project cost.
He stated the 2013 Master Plan CIP represents five major projects; and are needed to
support the new water reclamation plant siting.
ADJOURN
The meeting adjourned at 3:01 p.m.
Ronald L. Coats Nanette Shelton
Chairman of the Board Governing Board Member
STAFF REPORT
Agenda Item #3.
Meeting Date: July 25, 2016
Disc ussion Item
To: ENGINEERING AND OPERAT IONS C OMMITTEE Members
From: G eneral Manager/CEO
Subject: O p erations & Maintenanc e July Update
RECOMMENDATION:
This rep o rt is p ro vided to the Engineering and Operatio ns Committee fo r informatio n o nly.
BACKGROUND / ANALYSIS:
In an effort to trac k Water Produc tion and Field Maintenanc e activities , the Op erations Dep artment has
d eveloped charts to s ho w productivity. The charts als o s how c o mp aris o ns o f activity o ver a two or three year
p erio d . This informatio n collec ted is us ed to d etermine bud get and staffing c ons id erations .
Belo w is a s ummary o f the attached grap hs.
Water s ervic e and main leaks.
This s ummarizes the d is tribution leaks Ap ril – June fo r the p as t three years.
Sewer Line C leaning.
This is a s ummary o f the total miles of s ewer cleaned for Ap ril – June for the past three years .
R ep o rt s hows a total of 46 miles c leaned Ap ril – June 2016.
Number o f after-hours c alls .
This is a s ummary o f the to tal c all outs respond ed to by field staff fo r April – June over the p as t
three years .
R ep o rt s hows a total of 278 after ho urs calls.
Well Produc tio n comparison.
This report sho ws the amount o f gro und water produced Ap ril – June 2016.
R ep o rt s hows a total production of 1.27 Billion Gallons of gro und water
Cus tomer water cons umptio n.
This rep o rt s ummarizes the c usto mer water cons umptio n p er our billing fo r Ap ril – June 2016 for
the p as t three years .
Energy Cos t
This report summarizes the energy c o s t Ap ril – June 2016 for the p as t three years .
Collec tively, this info rmation will p ro vide us with the ability to provide info rmation on C ap ital Improvement
Projec ts.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(D) - Ded icate effo rt toward sys tem maintenanc e and modernization
Id eals and End eavor IV - F ully Understand C hallenges To Cultivate Effec tive Solutions
(A) - Support o ngo ing bus iness p ro cess improvements
FISCAL IMPACT :
There is no fis c al imp act assoc iated with this agend a item.
ATTACHMENTS:
Description Type
July Operations Re port P resentation
TOTAL SERVICE LEAKS
2E A S T V A L L E Y W A T E R D I S T R I C T
April May June
13 9 14
2016 Service Leak Repairs
3E A S T V A L L E Y W A T E R D I S T R I C T
TOTAL MAIN LEAKS
April May June
5 1 14
2016 Main Leak Repairs
Main Leak Repairs
Increased Significantly in
June Due to Increased
Demand for Water
4E A S T V A L L E Y W A T E R D I S T R I C T
SEWER LINE CLEANING
46 Miles of Sewage Cleaned
April May June
17 14 15
30
21
13
27
17
5
17
14 15
0
5
10
15
20
25
30
35
Apr May Jun
Total Miles of Sewer Cleaned
2014 2015 2016 2016 Miles of Sewer Cleaned
5E A S T V A L L E Y W A T E R D I S T R I C T
AFTER HOURS CALLS
278 After Hours Call Outs
April May June
89 58 131
2016 Call Outs
6E A S T V A L L E Y W A T E R D I S T R I C T
WELL PRODUCTION COMPARISON
•Water Produced April -June 2016
Groundwater:1.27 Billion Gallons of Groundwater
Surface Water:377 Million Gallons of Surface Water
7E A S T V A L L E Y W A T E R D I S T R I C T
CUSTOMER WATER CONSUMPTION
333 382
485471
366 346292
180
291
8E A S T V A L L E Y W A T E R D I S T R I C T
ENERGY COSTS
•Edison’s Demand Bidding Program
•Running Plant During Off-peak Summer Hours = Significant Savings
•Demand Bidding Captures Rebates in Billing to Save Production Costs
$190 $220 $243
$145 $146 $148
$107 $111 $138
Th
o
u
s
a
n
d
s
2014 2015 2016
STAFF REPORT
Agend a Item #4.
Meeting Date: July 25, 2016
Dis cus s io n Item
To: ENGINEERING AND OPERATIONS COMMITTEE Memb ers
From: General Manager/CEO
Subject: P lant 28 R ehab ilitation Update
RECOMMENDATION:
T his repo rt is pro vided to the Engineering and Op eratio ns Co mmittee fo r information only.
BACKGROUND / ANALYSIS:
T he Operations Department regularly inspec ts our wells, reservoirs and pump s ites to d etermine what
maintenance is req uired to ens ure maximum water pro d uc tio n and sto rage c ap abilities . One o f thes e maintenanc e
ac tivities involves working with Southern California Ed ison (S CE) s taff to review p ump effic iencies and id entify
whic h p umps s hould be tested and rehab ilitated. The Dis tric t’s wells are typic ally tes ted every three years unles s
p roduction data indic ates the need to cond uct a tes t s o o ner.
Plant 28 is a Dis tric t well lo cated in the c ity of San Bernardino that c an pro d uc e up to 1,300 gallo ns p er minute
and was sc hed uled for inspec tio n this fis cal year. As p art o f their best energy p ractic es and c o s t s aving
o pportunities , SCE completed effic ienc y tes ting at P lant 28 free o f c harge. In the pas t, S CE has b een able to
wo rk with the Dis tric t to receive an inc entive b as ed on imp ro ving p ump effic ienc ies. After c o mp leting and
ins p ection and rehab ilitation at Plant 28, the efficienc y o f the well went up 24%, which qualified the Dis tric t to
rec eive an inc entive. S CE is currently in the process of finalizing the res ults , and have indicated that the District
will be award ed a c hec k in the amount o f $16,676.44 fo r the impro vements at the well.
AGENCY IDEALS AND ENDEAVORS:
Ideals and Endeavor I - Enc o urage Innovative Investments To Pro mo te Sustainab le Benefits
(D) - Ded icate effo rt toward s ys tem maintenance and modernization
Ideals and Endeavor IV - Fully Unders tand Challenges To Cultivate Effective So lutio ns
(A) - Support ongo ing b usiness p ro c es s imp ro vements
FISCAL IMPACT :
T here is no fis c al imp ac t as s o c iated with this agenda item.
Res p ec tfully s ub mitted:
Patric k K. Milroy
Operations Manager
ATTACHMENTS:
Description Type
Plant 2 8 Rehabilitation Presentation Presentation
PLANT 28 –GRANULAR ACTIVATED CARBON PLANT
E A S T V A L L E Y W A T E R D I S T R I C T
25385 Court Street
San Bernardino
West of Del Rosa and
North of 3rd Street
Produces Approximately
1300 Gallons Per Minute
Operates using Granular
Activated Carbon (GAC)
Treats
Tetrachloroethylene
(PCE)−a synthetic
chemical that widely
used for dry cleaning
of fabrics
•Staff Records GAC Levels Daily During Site Visits
•Information is Transmitted to the State Water
Resources Control Board with Monthly Reports
•GAC is Changed As Needed to Ensure Water
Quality in Affected Zones
E A S T V A L L E Y W A T E R D I S T R I C T
PLANT 28 HAS 4 VESSELS OF GAC
EDISON PUMP TEST
•Southern California Edison Partnership
for Best Energy Practices and Cost
Savings Opportunities
•Pump Tests performed at the District’s
Request
E A S T V A L L E Y W A T E R D I S T R I C T
Pump Tested
Overall Efficiency
58%
•Efficiency Before Rehab = 58%
•Well Rehabilitation Cost = $84,000
•Efficiency After Rehab = 72%
E A S T V A L L E Y W A T E R D I S T R I C T
WELL AT PLANT 28 PULLED FOR INSPECTION
E A S T V A L L E Y W A T E R D I S T R I C T
PLANT 28 SCE INCENTIVES
Southern California
Edison Energy Incentive
$13,889.44
Southern California
Edison Expected
On-Peak Demand
Reduction Incentive
$2,787.00
Total Calculated
Savings Incentives
$16,676.44
STAFF REPORT
Agenda Item #5.
Meeting Date: July 25, 2016
Disc ussion Item
To: ENGINEERING AND OPERAT IONS C OMMITTEE Members
From: G eneral Manager/CEO
Subject: Engineering Dep artment Updates
RECOMMENDATION:
Staff rec o mmend s that the Engineering and O p erations Co mmittee review the Engineering Dep artment Upd ates .
BACKGROUND / ANALYSIS:
PATTON STATE HOSPITAL – Eas t Valley Water Dis tric t’s Operatio ns dep artment has completed cleaning
and inspec ting Patton S tate Hospital’s on-s ite s ewer mains and manho les . Patto n is one o f the three larges t
d is chargers going into the District’s s ewer s ys tem. Their s ys tem is over 100 years o ld and has never b een
cleaned or ins p ected o n an annual b as is . During this p ro cess, field staff verified the s ize, material, and
cond ition o f the 18,480 linear feet (3.5 miles) of s ewer mains and 115 manholes. In ad d ition to the s ervic es
p ro vided by the Dis tric t, staff s upervis ed 3 emergency rep airs performed by an o uts id e c o ntrac tor o n Patto n’s
s ewer sys tem. A final rep o rt s ummarizing all the wo rk performed and recommend ations b y Dis tric t s taff to
imp ro ve their s ys tem are currently b eing finalized and will b e sub mitted to Patton this Mo nth.
AMI METER IMPLEMENTATION – The Engineering, Info rmation Tec hno lo gy (IT), Custo mer Servic e
and Operations d ep artments are launc hing the firs t phas e of a program to ins tall Ad vanced Metering
Infrastruc ture (AMI). AMI is an integrated s ys tem o f s mart meters, c o mmunic ation netwo rks and d ata
management s ys tems . It allo ws two-way communic ation o f ac tual water us age b etween the District and o ur
cus tomers. The informatio n c ollec ted in thes e meters , c an b e acc es s ed b y c us tomers to s ho w the amount of
water us ed . It c an also indic ate the p res enc e o f leaks and can b e a to ol to help cus tomers b e more aware of
their water us e. To date, the contrac tor for this p ro jec t has met with Dis tric t s taff to determine the b es t loc atio n
to install data c o llecto rs and the b es t meter ro utes to change o ut over 7,500 meters . Staff has als o b een
p rep aring a p ublic outreac h p lan to info rm our c usto mer ’s when their meter will b e c hanged o ut and the
b enefits it will p ro vide. Ins tallatio n o f the meters is anticipated to begin in Augus t.
PLANT 134 GETAWAY UPGRADE - In early 2013, the District c o mp leted an up grade and expans io n of the
water treatment plant (P lant 134). This ins tallation increased the capac ity o f the plant fro m 4 millio n gallo ns per
d ay (MGD) to 8 MGD. T he existing smaller boos ter pump s were aband o ned and replac ed with two 100HP and
o ne 60HP b o o s ter pump s . The “getaway” pipe (a p ip e that transfers water from the pump s to the d is trib utio n
s ystem) was up s ized fro m an 8” to a 16” water main. This pipe, feed ing the Canal pressure zo ne, was
cons tructed in Highland Avenue b etween the entrance o f Plant 134 and Orc hard Drive. All the infras truc ture for
this projec t was ins talled and tested and was working properly, ho wever, it was noted by staff during the
p ro cess that the coating/painting on the control valves (3 total) fo r the b o o s ters did not meet ac cep table
s tand ard s . The Distric t allowed the c ontrac tor to complete the testing o f the b o o s ter station, but req uired the
contrac tor to pull the control valves and send them bac k to the manufac turer in order to c o rrect this is s ue.
Currently the valves are s till in the proc es s o n b eing re-c o ated and the b o o s ter p ump s tatio n will b e up and
running b y the end o f the mo nth.
PUMALO STREET WATER MAIN REPLACEMENT – Co nstruc tio n b egan o n July 5th to replac e 2,200
linear feet (lf) of 8” s teel water main in Pumalo S treet. To d ate, the c o ntracto r has ins talled ap p ro ximately 1,200
lf o f new main. The sec tion o f p ip eline in front of Hunt Elementary s cho o l has been ins talled and the c o ntrac tor
will run a new water line to the s cho o l p rio r to the start of the new s c hool year o n Augus t 1st.T he pipeline o n
Pumalo was ins talled over 60 years and has exp erienc ed many leaks o ver the p as t s everal years.
NORTH FORK RECORD OF SURVEY – The No rth Fork water p ipeline ac ro s s the Arno tt and Calvary
Chap el properties was the las t p iece o f North Fork water to be taken from the ro ck/rub b le ditch and p laced in
p ip e. The exac t loc ation of the pipeline was not s urveyed , marked in the field , o r des c rib ed in an easement. T he
District hired a c o nsultant to pothole and loc ate the pipeline and write a legal desc rip tion fo r the 20’ wide
eas ement the pipe lays within. They als o s et s urvey monuments and tie-ins in the gro und to indic ate the loc atio n
o f the und erlying p ip e. Ad d itional monuments are being s et to b etter loc ate the pipeline and the easements . T he
District’s c o nsultant has c ompleted s urveying and s etting the mo numents and s ubmitted the Record o f S urvey
to the Co unty Surveyo r for ap p ro val.
AGENCY IDEALS AND ENDEAVORS:
Id eals and End eavor I - Encourage Inno vative Inves tments To P ro mo te Sus tainable Benefits
(A) - Develop projec ts and p ro grams to ensure s afe and reliable s ervic es
(B) - Manage and id entify metho d s to c o nserve natural res o urc es
(D) - Ded icate effo rt toward sys tem maintenanc e and modernization
Id eals and End eavor II - Maintain An Environment Committed To Elevated P ublic S ervic e
(A) - Strive to p ro vide world class cus tomer relatio ns
Id eals and End eavor III - Demons trate Visionary Lead ers hip To Enhance Dis tric t Id entity
(B) - Strengthen regio nal, state and natio nal partners hip s
FISCAL IMPACT :
There is no additio nal fisc al imp act as s oc iated with this agend a item. S uffic ient fund s will b e b udgeted in the
CIP and Op eratio ns Budget.