HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 07/24/2017EN G IN EERIN G A N D O PERAT IO N S C O MMIT T EE
J uly 24, 2017 - 2:30 PM
31111 Greenspot Road, Highland C A 92346
AGE N D A
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
PUBLIC C O MMEN T S
N E W B U SI N E SS
1.Approve the May 22, 2017 Engineering & Operations Committee meeting
minutes
2.Operations & Maintenance Update
3.Upper Zone Pipeline Project
AD J OU RN
P LEAS E NO T E:
P urs uant to G o vernment C ode S ec tion 54954.2(a), any reques t for a dis ability-related
mo d ific atio n o r ac commodatio n, inc luding auxiliary aid s or s ervic es , that is s o ught in order to
partic ip ate in the above-agend ized p ublic meeting sho uld b e direc ted to the Dis tric t C lerk at (909)
885-4900 at leas t 72 ho urs p rio r to s aid meeting.
1
Minutes 05/22/2017 bvm
Subject to Approval
EAST VALLEY WATER DISRICT May 22, 2017
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Duran called the meeting to order at 2:31 p.m. and Mr. Nix led the flag salute.
PRESENT: Directors: Coats, Shelton
ABSENT: None
STAFF: Steve Nix, Director of Engineering and Operations; Patrick Milroy,
Operations Manager; John Mura, General Manager; Martha Duran, Sr.
Administrative Assistant; Brenda Van Meter, Administrative Assistant
GUEST(s): None
PUBLIC COMMENTS
The Sr. Administrative Assistant declared the public participation section of the meeting
open at 2:30 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE MARCH 28, 2017 ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES AS SUBMITTED
Director Coats motioned that the minutes be approved and Director Shelton seconded the
motion. The minutes were approved.
OPERATIONS & MAINTENANCE UPDATE
The Operations Manager presented an update on maintenance and production activity for
the month of April 2017. He reviewed charts that represent various activities related to
district operations and maintenance. He noted that the hydrant flushing was increased to
help with water quality concerns. He also noted that energy costs increased due to
increased demand throughout the District.
Mr. Milroy also mentioned that the groundwater and surface water have been adjusted to
90% groundwater and 10% surface water. This was done to resolve water quality concerns.
2
Minutes 05/22/2017 bvm
CAPITAL IMPROVEMENT PROGRAM UPDATE
The Engineering & Operations Director presented an update on the various Capital
Improvement Program projects. He noted that the original approved budget was $70
million, with most of the money earmarked for the Sterling Natural Resource Center, which
has been delayed due to legal matters.
Mr. Nix said the AMI project was to be a four-year program, but due to budget constraints
will now likely be a five-year program. Staff expects that the meter replacement program
for this year will be complete by August.
Mr. Nix noted that staff is reviewing all capital improvement projects and will be prioritizing
accordingly.
ADJOURN
The meeting adjourned at 3:11 p.m.
Ronald L. Coats Nanette Shelton
Governing Board Member Governing Board Member
S TAF F R E P ORT
Agenda Item #2.
Meeting Date: July 24, 2017
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
From: O perations Manager
S ubject: O perations & Maintenanc e Update
R E C O MM E N D AT IO N:
T his rep ort is p rovid ed to the Engineering and O perations C o mmittee fo r its info rmatio n o nly.
B AC KG R O UN D / AN ALYS IS :
T he O p eratio ns Department us es a variety of to o ls and metho d s to monitor and trac k all maintenanc e ac tivities
that oc c ur within the dep artment. T he attached mo nthly report pro vides the p revio us year average and the c urrent
ac tivity o f the mos t c ritic al items . T he tracking o f these items helps ens ure that the d ep artment achieves the go als
and o b jec tives determined to b e imp ortant for eac h year. A few imp o rtant items ro utinely trac ked is water
p roduction, water s o urc e, and energy us age. By comp aring the present year to the p rio r year average on thes e
items gives us key information regarding water us age, cons ervation effo rts , how efficient energy is us ed within
the Dis trict as well as provid ing valuable info rmation used to develop the next years ’ op erating bud get.
A number of maintenance ac tivities are als o trac ked and mo nitored s uch as leak repair, valve and fire hyd rant
maintenance, s ewer main line c leaning and s ewer main line camera. Mos t o f the ac tivities are ro utine and
p reventative maintenanc e that is perfo rmed every d ay to maintain and ens ure that the Dis tric ts infrastruc ture is in
top shap e. Every year maintenanc e activities are pro grammed for c o mp letio n and the monthly monitoring ensures
the go als are met. Leak repair is a reac tive ac tivity and us ually associated with aging water pipes . Trac king leak
repairs p rovid es valuab le insight into the areas that are in mo s t need of cons idering a C ap ital Imp ro vement
P rojec t.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits
(D) - Ded icate effo rt toward s ys tem maintenance and modernization
Id eals and Endeavor I V - F ully Unders tand C hallenges To C ultivate Effec tive S o lutio ns
(A) - S upport ongo ing b usiness p ro c es s imp ro vements
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
R ec o mmend ed b y:
P atrick Milroy
O p eratio ns Manager
F IS C AL IMPAC T :
T here is no fis c al impact ass ociated with this agenda item.
ATTAC H M E NTS:
Description Type
Operations & M aintenance J une 201 7 Charts Backup Material
Distribution System Water Leaks
YTD Hydrants Flushed = Total 215 YTD Valves Exercised = 215
YTD Hydrants Serviced
(Repaired, Replaced, Painted) = 16 YTD After Hours Call-Outs = 584
YTD Miles of Sewer Video = 29 YTD Miles of Sewer Main Cleaned = 55
6
3
4
6
5
6
5
0
1
2
3
4
5
6
7
AVG 2016 JAN FEB MAR APR MAY JUN
19
10
7
10 11
8 9
0
5
10
15
20
AVG 2016 JAN FEB MAR APR MAY JUN
116
0
36
0
53 48
78
0
20
40
60
80
100
120
140
AVG
2016
JAN FEB MAR APR MAY JUN
22
31
22
0
45
58 59
0
10
20
30
40
50
60
70
AVG
2016
JAN FEB MAR APR MAY JUN
11
16
6
15
20
17
22
0
5
10
15
20
25
AVG 2016 JAN FEB MAR APR MAY JUN
Leaks Detected & Repaired
32%
68%
Total Leaks (YTD) = 96
Main Leaks Service Leaks
160
5 0 4 3 22
0
50
100
150
200
AVG 2016 JAN FEB MAR APR MAY JUN
101
118
55
106 104 101 100
0
20
40
60
80
100
120
140
AVG 2016 JAN FEB MAR APR MAY JUN
FIELD OPERATIONS REPORT
JUNE 2017
Total for May
Service Leaks = 15
Main Leaks = 7
Water Supply (Acre-Feet)
YTD Groundwater = 6,740 AF / Surface Water = 1,109 AF / State Water = 230 AF
Water Demand Trend 2016 vs. 2017 (AF)
Energy Cost Trend
PRODUCTION OPERATIONS REPORT
JUNE 2017
1710
212
37
1959
0
500
1000
1500
2000
2500
Groundwater Surface Water State Water Total Water Source
532 571
999
1370
1558
1710
129 212 258
139 159 212193
000037
0
200
400
600
800
1000
1200
1400
1600
1800
January February March April May June
Ground
Surface
State Water
0
500
1000
1500
2000
2500
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Water Demand Trend
2016 2017
0
50000
100000
150000
200000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Energy Cost Trend
2016 2017
Water Production by Month
0.87
0.11
0.02
Groundwater
Surface Water
State Water
R es p ec tfully s ub mitted :
S teve Nix
Directo r o f Engineering & O p eratio ns
S TAF F R E P ORT
Agenda Item #3.
Meeting Date: July 24, 2017
Dis c ussion Item
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
From: Direc tor o f Engineering & O perations
S ubject: Up per Zo ne P ipeline P rojec t
R E C O MM E N D AT IO N:
T his rep ort is p rovid ed to the Engineering and O perations C o mmittee fo r its info rmatio n o nly.
B AC KG R O UN D / AN ALYS IS :
Early this year the Dis trict exc eeded the four (4) q uarter average Maximum C o ntaminant Level (MC L) for Total
Trihalo methanes (T T HM) within o ur water sys tem, as a res ult the Distric t was is sued a vio lation no tic e by the
S tate Water R es o urces C ontrol Bo ard . In res p o ns e, the Dis tric t fo rmulated a C o rrective Actio n P lan to
minimize the potential for any future vio lations.
O ne of the items listed in the C orrective Ac tion P lan was to d es ign and c o ns truct a 16-inc h trans mis s ion p ipeline
from P lant 134 to the wes t s id e o f the Distric t servic e area. C urrently due to pipeline c o ns traints , since the p lant
has the capab ility to p ro d uc e almo s t half of the average daily flo w needed within the Dis trict, it is c ritic al that the
p lant b e ab le to s erve all areas within the Dis tric t.
S taff determined that if a 16-inch pipeline was installed in Highland Avenue b etween Highway 330 and Victo ria
Ave, all areas of the Dis tric t could b e s erved b y P lant 134. T his p ipeline would also c reate b etter effic ienc y in
moving water thro ughout the sys tem by means o f gravity flo w in-lieu o f p umping.
AGE N C Y ID E ALS AN D E N DE AVO R S:
ATTAC H M E NTS:
Description Type
Exhibit-Transmission Main Exhibit
12"
6"
8 "
4"16"
2"
2
0
"
21"
3"
1"
14"
10"
6"
12"
8"
8"
6"
8"
12"
8"
6"
8"
8"
4"
12"
12"
8"
8"
4"
6"
12"
8"
12"
12"
12"
21"
12"
6"
8"
1
2
"
8"6"
6"
3"
8"
8"
6"
6"
1 2 "
12"
6"
6"
12"
4"
12"
6"
16"
6"
3"
8"
16"
12"
8"
6"
6"
12"
8"
16"
8"
6"
6"
6"
8"
6"
6"
12"
12"
8"
8"
8"
12"
8"
8"
6"
6"
4"
12"
8"
20"
6"
6"
12"
6"
8"
4"
8"
8"
4"
6"
6"
12"
6"
6"
8"
8"
8"
6"
8"
12"
8"
8"
8 "
8"
6"
4"
6"
6"
6"
6"
6"
8"
6"
8"
12"
8"
12"
6"
6"
6"
6"
4"
8
"
8"
8
"
8"
8"
12"
6"
6"
16"16"
8"12"
6"
8"
12"
4"
6"
16"
8"
6"
1
6
"
8"
6"
6"
16"
12"
6"
6"
8"
6"
6"
6"
6"
8"
6"
8"
1
2
"
6"
3"
8"
1 2 "
12"
6"
8"
12"
12"
12"
6"
6"
12"
12"
8"
6"
20"
6"
8"
12"
8"
12"
6"
1 2 "
12"
6"
12"
6"
6"
12"
6"
12"6"
12"
6"
3"
12"
16"
16"
12"
8"
6"
6"
12"
21"
12"
12"
6"
3"
21"
8"
8"
12"
12"
8"
16"
6"
12"
4"
16"
6"
12"
6"
8"
16"
6"
6"6"
6"
12"
8"
12"
8"
8"
8"
8"
6"
16"
12"
6"
8"6"
8"
8
"
6"
12"
6"
8"
12"
8"
6
"
8"
6"
8 "
6"
16"
6"
12"
12"
6"
12"
12"
8"
6"
6"
8"
6"
8"
6"
8
"
8"
6"
6"
6"
8"
8"
8 "
6"
6"
8"
16"
16"
16"
4"
6"
8"
6"
6"
8"
12"
6"
6"
6"
6"
8"
12"
6"
6"
6"
8"
8"
8"
6"8"
8"
12"
8"
12"
8"
6"
6"
6"
6"
8"
6"
8
"
8"
12"
4"
4"
8
"
6"
6 "
8"
6"
8
"
8"
6"
6"
16"
6"
6"
4"
6"
6"
6"
16"
8"
4"
16"
8"
6
"
6"
12"
8"
6"
6"
6"
6"
6"
8"
3"
12"
6"
14"
16"
4"
12"
12"
8"
16"
6
"
8"
6"
12"
12"
6"
12"
16"
6"
4"
3"6"
8"
6"
16"
6"
6"
6"
16"
8"
8"
3"
8
"
12"
8"
8"
6"
8"
3"
1 2 "
4"
6"
6"
8
"
6"
16"
6"6"
8"
6
"
8
"
6"
12"
12"
8"
6
"
8"
20"
12"
12"
12"
4"
12"
6"
4"
8"
8"
4"6"
8"
8"
8"
12"
6"
8"
6"
16"
6"
16"
12 "
6"
3"
8"
12"
8"
8"
6"
8"
6"
8"
6"
6"
8"
12"
6"
6"
6"
6"
4"
20"
8"
8"
8"
12"
4
"
4"
6"
8"
3"
6"
16"
6"
12"
3"
8"
6"6"
6"
6"
6"
6"
8"
8"
12"
8"
8"
8
"
6"
12"
6"
8"
6"
6"
16"
4"
6"
6"
8"
12"
4"
8"
8"
6"
6"
6"
8"16"
6"
2"
6"
8"
3"
6 "
16"
6"
8"
4"
16"
12"
8"
12"
12"
6"
8"
20"
6"
8"
6"
12"
3"
2"
12"
2"
2"
12"
8"
6"
12"
8"
12"
6"
8"
12"
1
2
"
16"
6"
8"
4"
6"
8"
8"
8"
8"
6"
6"
12"
6"
6"
6"
4"
6"
8"
8"
3"
12"
16"
6"
6"
6"
16"
8"
6"
4"
1
2
"
4"
6"
8"
8
"
4"
8"3"
8"
6"
1 2 "
6"
12"
8"
4"
8"
12"
1 2 "
2"
8"
4"
6"
6"
8"
8"
12"
6"
6"
8
"
12"
8"
8"
8
"
6"
6"
6 "
4"
6"
8"
6
"
6"
12"
6"
6"
8"
12"
6"
6"
4"
6"
8"
8"
12
"
6"
4"
6"
6"
2
0
"
4"
4"
16"
20"
12"
6"
6"
6"
8"
8"
12"
6"8"
6"
4"
6"
8"
6"
12"
6"
6"
6"
6"
16"
6"
8"
6"
16"
6"
6"
6"
6"
8 "
8"
4"
12"
16"
6"
8"
12"
12"
8"
6"
6"12"
4"
20"
4"
6"
8"
PALM
VICTORIA
A.T. & S.F.
DATE
CITY CREEK 330
21 S T
MILLER
UNNAMED
PUMALO
BOULDER
FRYE
LAKE VIEW
Y
U
M
A
P I N O
.