HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 05/22/2017EN G IN EERIN G A N D O PERAT IO N S C O MMIT T EE
May 22, 2017 - 2:30 P M
31111 Greenspot Road, Highland C A 92346
AGE N D A
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
PUBLIC C O MMEN T S
N E W B U SI N E SS
1.Approve the March 28, 2017 Engineering & Operations C ommittee meeting
minutes
2.Operations & Maintenance Update
3.C apital Improvement Program Update
AD J OU RN
P LEAS E NO T E:
P urs uant to G o vernment C ode S ec tion 54954.2(a), any reques t for a dis ability-related
mo d ific atio n o r ac commodatio n, inc luding auxiliary aid s or s ervic es , that is s o ught in order to
partic ip ate in the above-agend ized p ublic meeting sho uld b e direc ted to the Dis tric t C lerk at (909)
885-4900 at leas t 72 ho urs p rio r to s aid meeting.
1
Minutes 03/28/2017 bvm
Subject to Approval
EAST VALLEY WATER DISRICT March 28, 2017
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Duran called the meeting to order at 2:00 p.m. and Mr. Milroy led the flag salute.
PRESENT: Directors: Coats, Shelton
ABSENT: None
STAFF: Steve Nix, Director of Engineering and Operations; Patrick Milroy,
Operations Manager; Martha Duran, Sr. Administrative Assistant
GUEST(s): None
PUBLIC COMMENTS
The Sr. Administrative Assistant declared the public participation section of the meeting
open at 2:00 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE JANUARY 23, 2017 ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES AS SUBMITTED
Director Coats motioned that the minutes be approved and Director Shelton seconded the
motion. The minutes were approved unanimously.
OPERATIONS & MAINTENANCE UPDATE
The Operations Manager presented an update on maintenance and production activity for
the month of February 2017. He reviewed charts that represent various activities related
to district operations and maintenance. He noted that February was the most wet month
in seven years, and due to the amount of rainfall, the District was not required to purchase
water in this period.
Director Shelton asked about the wastewater cleaning noted in the maintenance portion of
the report. The Operations Manager explained that the goal is to complete cleaning
throughout our system within a year, and to complete video of the entire system within
three to five years.
STANDARD SPECIFICATIONS FOR THE FURNISHING OF MATERIALS AND THE
CONSTRUCTION OF WATER AND SEWER FACILITIES
The Engineering & Operations Manager presented updated specifications for construction
of water and wastewater facilities. He explained that the standardized drawings are
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Minutes 03/28/2017 bvm
designed to provide people an idea of how to put things together and the specifications tell
you what to use to put things together. He stated that the specifications have been out of
date for some time and that the specifications for water and wastewater facilities were
separate.
These specifications are now combined, as many things within the specifications work for
either water or wastewater. He further noted, that the old specifications included
materials that are no longer available and are not current with engineering standards.
Those items have been replaced with materials that meet today’s engineering standards.
Testing methods were also addressed and installation processes were updated.
Director Coats asked if we have a schedule to review the specifications again. The
Engineering & Operations Manager stated that the goal is to revisit this item every five
years.
ADJOURN
The meeting adjourned at 2:22 p.m.
Ronald L. Coats Nanette Shelton
Governing Board Member Governing Board Member
S TAF F R E P ORT
Agenda Item #2.
Meeting Date: May 22, 2017
Dis c ussion Item
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
From: G eneral Manager/C E O
S ubject: O perations & Maintenanc e Update
R E C O MM E N D AT IO N:
T his rep ort is p rovid ed to the Engineering and O perations C o mmittee fo r its info rmatio n o nly.
B AC KG R O UN D / AN ALYS IS :
T he O p eratio ns Department us es a variety of to o ls and metho d s to monitor and trac k all maintenanc e ac tivities
that oc c ur within the dep artment. T he attached mo nthly report pro vides the p revio us year average and the c urrent
ac tivity o f the mos t c ritic al items . T he tracking o f these items helps ens ure that the d ep artment achieves the go als
and o b jec tives determined to b e imp ortant for eac h year. A few imp o rtant items ro utinely trac ked is water
p roduction, water s o urc e, and energy us age. By comp aring the present year to the p rio r year average on thes e
items gives us key information regarding water us age, cons ervation effo rts , how efficient energy is us ed within
the Dis trict as well as provid ing valuable info rmation used to develop the next years ’ op erating bud get.
A number of maintenance ac tivities are als o trac ked and mo nitored s uch as leak repair, valve and fire hyd rant
maintenance, s ewer main line c leaning and s ewer main line camera. Mos t o f the ac tivities are ro utine and
p reventative maintenanc e that is perfo rmed every d ay to maintain and ens ure that the Dis tric ts infrastruc ture is in
top s hap e. F ire hydrant flus hing has inc reased to better c irculate and d ec reas e the age o f water as p art o f our
p lan to reduce To tal Trihalomethanes (T T HM). Every year maintenance ac tivities are p ro grammed fo r
c o mp letio n and the monthly monito ring ens ures the goals are met. Leak repair is a reactive activity and us ually
assoc iated with aging water p ipes. Trac king leak rep airs provid es valuab le ins ight into the areas that are in most
need of c o nsidering a C apital Improvement P rojec t.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits
(D) – Ded icate effo rt to ward sys tem maintenance and mod ernization
Id eals and Endeavor I V - F ully Unders tand C hallenges To C ultivate Effec tive S o lutio ns
(A)- S upp o rt o ngoing bus ines s proc ess improvements
R E VIE W B Y O T HE R S :
R ec o mmend ed b y:
S teve Nix
Direc tor, Engineering & O p eratio ns
R espec tfully s ubmitted:
P atrick K. Milro y
O p erations Manager
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T :
T here is no fis c al impact ass ociated with this agenda item.
ATTAC H M E NTS:
Description Type
Operations & M aintenance Report -P roduction Backup Material
Operations & M aintenance Report - Maintenance Backup Material
Water Supply (Acre-Feet)
YTD Groundwater = 3,472 AF / Surface Water = 738 AF / State Water = 193 AF
Water Demand Trend 2016 vs. 2017 (AF)
Energy Cost Trend
90%
10%Groundwater
Surface Water
State Water
PRODUCTION OPERATIONS
REPORT
APRIL 2017
1370
139
0
1509
0
200
400
600
800
1000
1200
1400
1600
Groundwater Surface Water State Water Total Water Source
532 571
999
1370
129 212 258
139193
0 0 0
0
200
400
600
800
1000
1200
1400
1600
January February March April
Ground
Surface
State Water
0
500
1000
1500
2000
2500
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Water Demand Trend
2016 2017
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Energy Cost Trend
2016 2017
Water Production by Month
Distribution System Water Leaks
YTD Hydrants Flushed = Total 98 YTD Valves Exercised = 89
YTD Hydrants Serviced
(Repaired, Replaced, Painted) = 12 YTD After Hours Call-Outs = 383
YTD Miles of Sewer Video = 18 YTD Miles of Sewer Main Cleaned = 38
6
3
4
6
5
0
1
2
3
4
5
6
7
AVG 2016 JAN FEB MAR APR
18
10
7
10 11
0
5
10
15
20
AVG 2016 JAN FEB MAR APR
116
0
36
0
53
0
20
40
60
80
100
120
140
AVG 2016 JAN FEB MAR APR
22
31
22
0
45
0
10
20
30
40
50
AVG 2016 JAN FEB MAR APR
11
16
6
15
20
0
5
10
15
20
25
AVG 2016 JAN FEB MAR APR
Leaks Detected & Repaired
30%
70%
Total Leaks (YTD) = 57
Main Leaks Service Leaks
160
5 0 4 3
0
50
100
150
200
AVG 2016 JAN FEB MAR APR
101
118
55
106 104
0
20
40
60
80
100
120
140
AVG 2016 JAN FEB MAR APR
FIELD OPERATIONS REPORT
APRIL 2017
Total for April
Service Leaks = 14
Main Leaks = 6
S TAF F R E P O RT
Agend a Item #3.
Meeting Date: May 22, 2017
To: ENG I NEER I NG AND O P ER AT IO NS C O MMI T T E E
F rom: G eneral Manager/C E O
Subject: C apital Imp ro vement P ro gram Update
R E C O MME N D AT IO N:
T his report is provid ed to the Engineering and O p erations C ommittee fo r its informatio n o nly.
B AC KG R OUN D / AN ALYS IS :
T he C ap ital Improvement P ro gram inc lud ed in the adopted Annual Budget for F is cal Year 2016/17 inc ludes 22
water and wastewater p ro jec ts with a total bud geted cost of $70,236,000. A s ignificant portio n o f the F Y 16/17
C I P program relates to projec ts as s o ciated with the S terling Natural R es ource C enter (S N R C ). T he S NR C
p ro ject is still wo rking its way thro ugh the p ermitting proc es s and therefo re no ac tivity has o cc urred. T his
update will fo c us on the remaining ten (10) projec ts that are c urrently in various levels of activity.
O f thes e ten ac tive p ro jects , 4 are in cons truc tion, 4 are in d es ign and 2 are s till in planning s tages . T he
ad o p ted b udget for thes e projec ts totals $5,171,000.
AG E N C Y ID E ALS AN D E N D E AVO R S :
R E VIE W B Y OT HE R S :
R es p ectfully sub mitted:
S teve, Nix
Directo r of Engineering & O p erations
ATTAC H M EN TS:
Description Type
C IP P resentation 2 01 7 P resentation
AMI METER RETROFIT
Facility Type:Water
FY 16/17 Budget:$2,011,000 (Grant)
Project Budget:$8,011,000
Completion Date:August 2017
First year of a Multi-year capital project to install Advanced
Metering Infrastructure (AMI) hardware, Software and
meters for more efficient and accurate meter reads.
AMR Meter Replacement Project No. W2169
Construct.
Nearly
Complete
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Project Timeline Design Completion Percent Project Complete Construction Completion Grant Closeout
SCHEDULE
DESIGN
CONSTRUCTION
20172016
85%
CANAL ZONE STORAGE RESERVOIR
Facility Type:Water
FY 16/17 Budget:$410,000
Project Budget:$3,075,000
Completion Date:January 2019
This project includes design, property acquisition
and construction of a 2.5 million gallon reservoir
within the Canal 3 pressure zone. Current funding
for design and property acquisition only
Canal Zone Storage Reservoir Project No. W2168
In
Preliminary
Design
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Project Timeline Siting Study Complete Design Completion Construction Completion
CONSTRUCTION
2019201820172016SCHEDULE
DESIGN
UPPER ZONE BOOSTER STATION
Facility Type:Water
FY 16/17 Budget:$250,000
Project Budget:$1,495,000
Completion Date:January 2019
This project is will provide additional pumping
Capabilities to be used in conjunction with the
proposed Canal Zone Storage Reservoir project.
Upper Zone Booster Station Project No. W2172
In
Preliminary
Design
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Project Timeline Siting Study Complete Design Completion Construction Completion
CONSTRUCTION
2019201820172016SCHEDULE
DESIGN
PLANT 134 TO UPPER ZONE –TRANSMISSION LINE
Facility Type:Water
FY 16/17 Budget:$860,000
Project Budget:$1,325,000
Completion Date:April, 2018
This project will install approximately 8,600 l.f.
of 16” water transmission mains to distribute
water to the upper zone providing increased reliability
PLANT 134 TO UPPER ZONE –Transmission Line Project No. W2171
Design In
Progress
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Project Timeline Design Completion Construction Completion Percent Project Complete
SCHEDULE
DESIGN
CONSTRUCTION
2017 2018
15%
NORTHFORK PIPELINE REPLACEMENT
Facility Type:Water
FY 16/17 Budget:$125,000
Completion Date:June 2017
This project will replace a section of the 30” Northfork
water pipeline at the Santa Ana River Crossing that
has been subject to numerous leaks.
NORTHFORK Pipeline Replacement Project No. W2164
Const.
Contract
Awarded
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Project Timeline Design Completion Percent Project Complete Construction Completion
20172016SCHEDULE
DESIGN
CONSTRUCTION
85%
PLANT 101 HYDRO TANK REPLACEMENT
Facility Type:Water
FY 16/17 Budget:$150,000
Completion Date:November 2017
This project will replace the existing 3,500 gallon
hydro-pneumatic tank. The existing tank is deteriorated
and out of compliance with current state regulations.
Plant 101 Hydro Tank Replacement Project No. W2173
In Design
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Project Timeline Design Completion Percent Project Complete Construction Completion
SCHEDULE
DESIGN
CONSTRUCTION
2016 2017
PALOMA ROAD SEWER MAIN REPLACEMENT
Facility Type:Sewer
Fy 16/17 Budget:$160,000
Completion Date:June 2017
Repair of existing 8-inch VCP Sewer Main with
Cured In Place Lining (C.I.P.P). The existing 8-inch
pipe has numerous cracks and fractures but no
structural damage.
Paloma Sewer Main Replacement Project No. S3170
Const.
Contract
Awarded
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Project Timeline Design Completion Percent Project Complete Construction Completion
SCHEDULE 2017 2018
DESIGN
CONSTRUCTION
4TH STREET SEWER MAIN REPLACEMENT
Facility Type:Sewer
FY 16/17 Budget:$200,000
Completion Date:August 2018
Replace approximately 810 lineal feet of 6-inch
VCP Sewer pipe with new 8-inch VCP sewer. Exist
6” main has numerous cracks and fractures.
4th Street Sewer Main Replacement Project No. S3172
Design In
Progress
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Project Timeline Design Completion Percent Project Complete Construction Completion
CONSTRUCTION
SCHEDULE
DESIGN
2016 2017 2018 2019
ORANGE STREET SEWER MAIN REPLACEMENT
Facility Type:Sewer
Project Budget:$75,000
Completion Date:June 2018
Replacement of 200 lineal feet of 8-inch VCP Sewer
Main due to cracking and structural defects. Existing
sewer is located between two single family homes
from Orange Street and Holly Circle Drive.
Orange Street Sewer Main Replacement Project No. S3171
Design In
Progress
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Project Timeline Design Completion Percent Project Complete Construction Completion
SCHEDULE 2016 2017 2018 2019
DESIGN
CONSTRUCTION
CITY CREEK MANHOLE RELOCATION
Facility Type:Sewer
FY 16/17 Budget:$100,000
Completion Date:September 2017
An existing sewer manhole within the streambed of
City Creek is subject to erosion. This project will provide
structural protection to minimize potential scour issues.
City Creek Manhole Relocation Project No. S3155
In Permit
Process
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Project Timeline Design Completion Percent Project Complete Construction Completion
SCHEDULE
DESIGN
CONSTRUCTION
201820172016