HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 05/29/2018EN G IN EERIN G A N D O P ERAT IO N S C O MMIT T EE
May 29, 2018 - 2:30 PM
31111 Greenspot Road Highland C A 92346
AG E N D A
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
PUBLIC C O MMEN T S
N E W B U SI N E SS
1.Approve the November 27, 2017 Engineering & Operations C ommittee
meeting minutes
2.Set the day and time to hold recurring committee meetings
3.Operations Report for April 2018
4.Engineering Overview for May 2018
AD J O U RN
P LEAS E NO T E:
P urs uant to G overnment C ode S ec tion 54954.2(a), any reques t for a dis ability-related
modific ation or acc ommodation, inc luding auxiliary aids or s ervic es , that is sought in order to
participate in the above-agendized public meeting should be direc ted to the District C lerk at (909)
885-4900 at least 72 hours prior to s aid meeting.
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Minutes 11/27/2017 bvm
NOVEMBER 27, 2017
Draft pending approval*
EAST VALLEY WATER DISRICT
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Duran called the meeting to order at 2:30 p.m. Mr. Ochoa led the flag salute.
PRESENT: Directors: Coats, Shelton
ABSENT: None
STAFF: Patrick Milroy, Operations Manager; Eliseo Ochoa , Senior Engineer;
Martha Duran, Senior Administrative Assistant; Brenda Van Meter,
Administrative Assistant
GUEST(s): Ed King
PUBLIC COMMENTS
Ms. Duran declared the public participation section of the meeting open at 2:30 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE SEPTEMBER 25, 2017 ENGINEERING AND OPERATIONS COMMITTEE
MEETING MINUTES
Director Coats motioned that the minutes be approved as submitted and Director Shelton
seconded the motion. The minutes were approved.
PLANT 56 VALVE REPLACEMENT
The Operations Manager provided information on a valve replacement at Plant 56; he
reviewed the activities involved in the process of replacing the valve, which included hiring
a diver to enter the reservoir and inspect the tank, which allowed the District to make the
necessary repairs to the valve without having to drain the reservoir. He also explained that
reservoir diving is part of the maintenance program and allows the capture of information
about the reservoirs while performing repairs in an expedient manner.
OPERATIONS AND MAINTENANCE UPDATE
The Operations Manager presented an update on maintenance and production activities for
the month of October 2017; he reviewed charts that represent various activities related to
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Minutes 11/27/2017 bvm
district operations and maintenance, including the District’s preventative maintenance
program. He stated that staff is on call 24 hours a day, seven days a week, answering calls
and attending to the needs of customers. He also stated that that the department is fully
staffed and has increased the hydrant maintenance program.
The Operations Manager stated that a minimal amount of State water was purchased to see
how it would perform at Plant 134; that the plant is producing a little over 6 million gallons
per day and is anticipated to produce to 8 million gallons a day in the future.
CAPITAL IMPROVEMENT PROGRAM UPDATE
The Senior Engineer presented the Capital Improvement Program update. There was a total
of 10 projects on the Capital Improvement list for 2017; the AMI (Advanced Metering
Infrastructure) project is currently in Phase 2, which means the District is now ready to
begin installing meters; the hardware will provide the District with the ability to capture
more efficient and accurate meter reads. He reviewed several other projects including:
Canal Zone Storage Reservoir, Plant 134 to Upper Zone – Transmission Line, Orange Street
Sewer Main Replacement, 4th Street Sewer Main Replacement, Paloma Road Phase 2 Sewer
Main Replacement, City Creek Manhole Relocation, and the Sterling Natural Resource
Center. He also stated that Plant 9 was originally going to be rehabilitated, but the project
has been deferred at this time.
ADJOURN
The meeting adjourned at 3:22 p.m.
*These minutes were approved based on the needs of necessity.
James Morales Phillip Goodrich
Governing Board Member Governing Board Member
S TAF F R E P ORT
Agenda Item #3.
Meeting Date: May 29, 2018
Dis c ussion Item
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
F rom: G eneral Manager/C EO
Subject: O p erations R ep o rt for April 2018
R E C O MME N D AT IO N:
T his rep ort is p ro vided to the Engineering and O perations C ommittee for its info rmation only.
B AC KGR O UN D / AN ALYS IS :
T he O peratio ns Department us es a variety o f tools and method s to mo nito r and track all maintenance ac tivities
that o c c ur within the d ep artment. T he attached rep o rt p ro vides data for January thro ugh April of 2018.
Monitoring thes e items ensures that the department is o n trac k to ac hieve the go als and o b jec tives for eac h year
and to d evelo p histo ric al records for imp o rtant items includ ing water produc tion, water s ourc e, and energy
usage. By comparing the p res ent year to the p rio r year average, we have a fact-b as ed und ers tand ing o f water
usage, c o nservation effo rts , and how effic ient energy is us ed within the Dis tric t whic h as s is ts us in d eveloping
the next years’ o p erating bud get.
Many maintenanc e ac tivities are als o tracked and monitored s uc h as leak repair, valve and fire hydrant
maintenanc e, sewer main line cleaning and s ewer main line c amera. T hes e are imp ortant indicato rs o f o ur reactive
versus p ro active efforts and are used in the develo p ment o f capital imp ro vement projec ts . Mos t o f the ac tivities
are routine and p reventative maintenanc e performed every day to ensure that the Dis tric t’s infras tructure is in top
s hape. Every year maintenanc e activities are s ched uled and the monthly mo nito ring ens ures thes e go als are met.
Leak repair is a reac tive activity and us ually as s o ciated with aging water pipes. Tracking leak rep airs p ro vides
valuab le insight into the areas that are in mos t need o f c ons id ering a C apital Improvement P ro ject.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands
c) Ded ic ate Effo rts To ward S ys tem Maintenance and Mo d ernization
R es p ec tfully s ubmitted :
P atric k K. Milro y
O peratio ns Manager
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
April 2 01 8 Charts Backup Material
Distribution System Water Leaks
YTD Hydrants Flushed = Total 202 YTD Valves Exercised = 520
YTD Hydrants Serviced
(Repaired, Replaced, Painted) = 897 YTD After Hours Call-Outs = 343
YTD Miles of Sewer Video = 24 YTD Miles of Sewer Main Cleaned = 82
17
22 20 22
18
0
5
10
15
20
25
AVG 2017 JAN FEB MAR APR
57
141
189 190
0
0
50
100
150
200
AVG 2017 JAN FEB MAR APR
38%
62%
Total Leaks (YTD) = 60
Main Leaks Service Leaks
108
90 80 75
98
0
20
40
60
80
100
120
AVG 2017 JAN FEB MAR APR
FIELD MAINTENANCE REPORT
APRIL 2018
Total Leaks for
April = 21
Service Leaks = 13
Main Leaks = 8
22
36
58 63
45
0
10
20
30
40
50
60
70
AVG 2017 JAN FEB MAR APR
22
5
21
13
21
0
5
10
15
20
25
AVG 2017 JAN FEB MAR APR
Total Leaks Services & Repaired
37
198 198
431
70
0
100
200
300
400
500
AVG 2017 JAN FEB MAR APR
5
7
4
7
6
0
2
4
6
8
AVG 2017 JAN FEB MAR APR
Water Supply (Acre-Feet)
YTD Groundwater = 3,903 AF / Surface Water = 509 AF / State Water = 453 AF
Water Demand Trend 2017 vs. 2018 (AF)
Energy Cost Trend
PRODUCTION OPERATIONS REPORT
APRIL 2018
81%
15%
4%Groundwater
Surface Water
State Water
1197
222
52
1471
0
200
400
600
800
1000
1200
1400
1600
Groundwater Surface Water State Water Total Water
Source
JAN FEB MAR APR
926 952 828
1197
287
0 0
222
0
208 193
52
Water Production by Month (AF)
Groundwater Surface Water State Water
$‐
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
$180,000.00
$200,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2017 2018
0
500
1000
1500
2000
2500
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2017 2018
S TAF F R E P ORT
Agenda Item #4.
Meeting Date: May 29, 2018
Dis c ussion Item
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
F rom: Direc tor of Engineering & O p eratio ns
Subject: Engineering O verview fo r May 2018
R E C O MME N D AT IO N:
T his rep ort is p ro vided to the Engineering and O perations C ommittee for its info rmation only.
B AC KGR O UN D / AN ALYS IS :
Engineering is respons ib le for planning and overseeing infrastruc ture projec ts d es igned to maintain s afe and
reliab le water and wastewater s ervic es .
S taff manages the c ap ital imp rovement program, c o o rd inates with new develo pment, and provides tec hnic al
s upport fo r the infras tructure s ys tem.
T he Engineering and O p erations C o mmittee meetings have b een us ed as a forum fo r the Engineering Dep artment
to p ro vide updates o n p ro jects in the p lanning, design, c o ns tructio n, c o mmis s ioning, o r operating phas e. Als o ,
thes e meetings can be us ed to inform the C ommittee abo ut technolo gies that have relevanc e to the Dis trict.
An example o f a projec t update for a rec ently completed projec t that is now in the operating p hase is given
b elo w.
P lant 134 Hydroelec tric S ystem:
S ys tem includ es two turbines (s ee Exhibit 1). O ne turb ine has a rated output of 175 kilo watts (kW ), and
the s econd turb ine’s o utp ut is 45kW.
T he commis s io ning p has e was rec ently c o mp leted .
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
a) Identify O pportunities to O p timize Natural R esourc es
R es p ec tfully s ubmitted :
Jeff Noelte
D irector of E ngineering & O perations
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
P lant 1 34 Hydroelec tric Backup Material
Exhibit 1: One of two hydroelectric generation units at Plant 134.