HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 07/22/2019EN G IN EERIN G A N D O PERAT IO N S C O MMIT T EE
J uly 22, 2019 - 2:30 PM
31111 Greenspot Road, Highland C A 92346
AGE N D A
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
PUBLIC C O MMEN T S
N E W B U SI N E SS
1.Approve the March 25, 2019 Engineering & Operations C ommittee meeting
minutes
2.Operations Report for J une 2019
3.Engineering Updates for J uly 2019
AD J OU RN
P LEAS E NO T E:
P urs uant to G o vernment C ode S ec tion 54954.2(a), any reques t for a dis ability-related
mo d ific atio n o r ac commodatio n, inc luding auxiliary aid s or s ervic es , that is s o ught in order to
partic ip ate in the above-agend ized p ublic meeting sho uld b e direc ted to the Dis tric t C lerk at (909)
885-4900 at leas t 72 ho urs p rio r to s aid meeting.
Subject to Approval
1
Minutes 3/25/2019 bvm
EAST VALLEY WATER DISRICT March 25, 2019
ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Duran called the meeting to order at 2:37 p.m.
Mr. Morales requested a recess to allow time for Mr. Goodrich to arrive who was confirmed
in route.
Ms. Duran called the meeting back to order at 2:45 p.m. and Mr. Noelte led the Flag salute.
PRESENT: Directors: Morales, Goodrich
ABSENT: None
STAFF: Jeff Noelte, Director of Engineering & Operations; Patrick Milroy,
Operations Manager; Martha Duran, Sr. Administrative Assistant;
Brenda Van Meter, Administrative Assistant
GUEST(s): Wayne Brown
PUBLIC COMMENTS
There being no written or verbal comments, the public participation section was closed.
APPROVE THE JANUARY 28, 2019 ENGINEERING AND OPERATIONS COMMITTEE MEETING
MINUTES
There being no objection to the minutes, the January 28, 2019 minutes were approved as
submitted.
USA DIG ALERT REPORT AND PRESENTATION
Patrick Milroy presented the USA Dig Alert Report and explained that they are an
organization that all the various utilities use to mark where their service lines are located
before a utility goes out to dig. He explained the toll-free number that is used to call to
register the ticket before the service is used. Mr. Milroy explained the color-coding system
used to mark the various services. He explained that East Valley Water District pays for this
service and that we track the number of USA tickets called in monthly. Mr. Milroy offered
to provide the information we collect in our monthly Operations and Maintenance report.
Directors Morales and Goodrich agreed that they would like to see that information included
in future reports. The Directors asked what happens when someone hits a main or pipe that
has been marked. Mr. Milroy explained that the reason we mark an area is to protect us
Subject to Approval
2
Minutes 3/25/2019 bvm
financially as well as to avoid damage to our assets underground.
ENGINEERING UPDATES FOR MARCH 2019
Jeff Noelte provided updates on the SNRC. The design efforts and evaluation of digesters
are quite intense. The “issued for construction” designs for the aeration basin and influent
pump station are scheduled to be to be complete in the next few weeks. The wastewater
main replacements on Modesto Dr., 35th St., and Ferndale Ave have been completed, with
pavement patching remaining. The 16-inch water transmission main in Highland Ave from
Plant 134 to the Upper Zone is complete and permit and easement work still remains.
CONSIDER RESCHEDULING THE MAY 27,2019 MEETING
Directors Morales and Goodrich agreed that the May 27, 2019 meeting should be moved to
May 20, 2019 considering the Memorial Day holiday. Since everyone agreed, the meeting
will be calendared for May 20, 2019 at 2:30 p.m.
ADJOURN
The Meeting adjourned at 3:36 p.m.
James Morales Phillip Goodrich
Governing Board Member Governing Board Member
S TAF F R E P ORT
Agenda Item #2.
Meeting Date: July 22, 2019
Dis c ussion Item
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
From: O perations Manager
S ubject: O perations R ep o rt for June 2019
R E COMME N D AT IO N:
T his repo rt is pro vided to the Engineering and O p eratio ns C ommittee for its information only.
B AC KG R O UN D / AN ALYS IS :
T he O p eratio ns Department us es a variety of to o ls and metho d s to monitor and trac k all maintenanc e ac tivities
that o c cur within the d ep artment. T he attac hed rep ort p ro vid es d ata fo r January through June o f 2019.
Mo nito ring these items ensures that the d ep artment is on trac k to ac hieve the goals and o b jectives for eac h year
and to develop histo ric al record s fo r important items includ ing water p ro d uc tio n, water sourc e, and energy
us age. By c o mparing the p resent year to the prior year average, we have a fac t-bas ed unders tand ing o f water
us age, cons ervation effo rts , and ho w effic ient energy is us ed within the Dis trict which as s is ts us in d evelo p ing
the next years ’ o p erating bud get.
Many maintenance activities are also trac ked and monitored s uch as leak rep air, valve and fire hyd rant
maintenance, s ewer main line cleaning and sewer main line camera. T hes e are impo rtant indic ato rs o f our reac tive
vers us proac tive efforts and are us ed in the d evelop ment o f capital imp ro vement p ro jec ts. Most o f the ac tivities
are ro utine and p reventative maintenanc e p erfo rmed every day to ensure that the District’s infras tructure is in to p
s hap e. Every year maintenanc e ac tivities are sc hed uled and the monthly mo nitoring ens ures thes e go als are met.
Leak rep air is a reac tive ac tivity and us ually ass ociated with aging water pip es . Tracking leak rep airs p ro vid es
valuable ins ight into the areas that are in mo st need o f c o ns id ering a C apital Impro vement P roject.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I V - P romo te P lanning, Maintenanc e and P res ervation of Distric t R es o urces
b) Enhance P lanning Efforts that R espond to F uture Demands
c ) Dedicate Effo rts To ward S ys tem Maintenanc e and Mod ernization
R E VIE W B Y O T HE R S :
T his agend a item has been reviewed b y the exec utive management team.
R ec o mmend ed b y:
P atrick K. Milro y
O p eratio ns Manager
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this agend a item.
ATTAC H M E NTS:
Description Type
Operations and Maintenance Charts J une 201 9 Backup Material
Distribution System Water Leaks
YTD Hydrants Flushed = Total 226 YTD Valves Exercised = 195
YTD Hydrants Serviced
(Repaired, Replaced, Painted) = 293 YTD After Hours Call-Outs = 578
YTD Miles of Sewer Video = 23 YTD Miles of Sewer Main Cleaned = 59
6
9 9
13
10
12
JAN FEB MAR APR MAY JUN
67
5 10 13 10
90
JAN FEB MAR APR MAY JUN
36%
64%
Total Leaks (YTD) = 102
Main Leaks Service Leaks
118
87 82 92 97 102
JAN FEB MAR APR MAY JUN
FIELD MAINTENANCE REPORT
JUNE 2019
Total Leaks May = 25
Service Leaks =16Main Leaks = 9
21
41
52
28
66
18
JAN FEB MAR APR MAY JUN
6 5
105
5 30
142
JAN FEB MAR APR MAY JUN
4
2 0
7
5 5
JAN FEB MAR APR MAY JUN
434
313 341 280 244 292
0
100
200
300
400
500
JAN FEB MAR APR MAY JUN
YTD USA Tickets = 1904
Water Supply (Acre-Feet)
YTD Groundwater = 5661 AF / Surface Water = 124 AF / State Water = 1338/ AF
Water Demand Trend 2018 vs. 2019 (AF)
Energy Cost Trend
PRODUCTION OPERATIONS REPORT
JUNE 2019
81%
1%
18%
Groundwater
Surface Water
State Water
0
500
1000
1500
2000
Groundwater Surface Water State Water Total Water
Source
1395
23 307
1725
2018 AVG JUN
1210 1395
176 23171 307
Water Production by Month (AF)
Groundwater Surface Water State Water
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
$180,000.00
$200,000.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2018 2019
0
500
1000
1500
2000
2500
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2018 2019
S TAF F R E P ORT
Agenda Item #3.
Meeting Date: July 22, 2019
Dis c ussion Item
To: ENG I NEE R I NG AND O P ER AT I O NS C O MMI T T E E
From: Direc tor o f Engineering & O perations
S ubject: Engineering Up d ates for July 2019
R E COMME N D AT IO N:
T his repo rt is pro vided to the Engineering and O p eratio ns C ommittee for its information only.
B AC KG R O UN D / AN ALYS IS :
Updates are provided below for three items that E ngineering staff are working on.
S terling Natural R es o urce C enter:
C o nc rete is b eing p lac ed for the influent p ump statio n and aeratio n basins.
Images from the p ro jec t’s time-lap s e camera will be sho wn to illus trate pro gres s .
P lant 134 P roc ess Up grad e Evaluatio ns:
T he evaluation of slud ge management capac ity upgrades is und erway b y HDR .
T he investigatio n of d is infectio n byp ro duct formation control strategies has b een initiated b y Trus s ell
Tec h.
Water S to rage Tank R ehabilitatio n:
T he p roc urement proc es s is und erway to get a multi-year contract in p lac e for rehabilitatio n o f District
water tanks.
AGE N C Y GOALS AN D OB J E C T IVE S:
G o al and O bjectives I - Implement Effective S olutio ns T hrough Visionary Lead ers hip
a) Id entify O p portunities to O ptimize Natural R es ources
G oal and O b jec tives I V - P romo te P lanning, Maintenanc e and P res ervation of Distric t R es o urces
a) Develo p P rojects and P ro grams to Ens ure S afe and R eliable S ervic es
c) D edicate E fforts Toward S ystem M aintenance and M odernization
R E VIE W B Y O T HE R S :
R espec tfully s ubmitted :
Jeff No elte
Direc tor of Engineering & O p erations
R E VIE W B Y O T HE R S :
T his agend a item has been reviewed b y the exec utive management team.
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this agend a item.
ATTAC H M E NTS:
Description Type
Update Attachments Backup Material
Page | 3
Exhibit 1: One of two hydroelectric generation units at Plant 134.
Page | 4
Exhibit 2: Aerial view of Plant 134 showing the sludge management lagoons on the
southern portion of the site.
Page | 5
Exhibit 3: Aerial view of Plant 101 and surrounding area.
Page | 6
Exhibit 4: Aerial view of Plant 101.
Page | 7
Exhibit 5: Hydropneumatic tank at Plant 101.