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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 06/12/2024BOARD OF DIRECTORS JUNE 12, 2024 East Valley Water District was formed in 1954 and provides water and wastewater services to 107,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L. Coats ViceChairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R. Goodrich Governing Board Member Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting June 12, 2024 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employees David Weaver, Wastewater Treatment Plant Operator III Dallas Reighard, Parttime Water Quality Worker ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the April 24, 2024 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for May 2024 c.Approve April 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH payments in the amount of $2,627,377.30 and $476,402.74 for payroll 3.INFORMATIONAL ITEMS a.Review Draft Budget for FY 202425 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Nova Landscape for Landscape Services 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJUNE 12, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine Hendricksen District Clerk Board of Directors Regular Meeting June 12, 2024 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employees David Weaver, Wastewater Treatment Plant Operator III Dallas Reighard, Parttime Water Quality Worker ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the April 24, 2024 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for May 2024 c.Approve April 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH payments in the amount of $2,627,377.30 and $476,402.74 for payroll 3.INFORMATIONAL ITEMS a.Review Draft Budget for FY 202425 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Nova Landscape for Landscape Services 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJUNE 12, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJune 12, 2024 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employees David Weaver, Wastewater Treatment Plant Operator III Dallas Reighard, Parttime Water Quality Worker ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the April 24, 2024 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for May 2024 c.Approve April 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH payments in the amount of $2,627,377.30 and $476,402.74 for payroll 3.INFORMATIONAL ITEMS a.Review Draft Budget for FY 202425 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Nova Landscape for Landscape Services 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJUNE 12, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJune 12, 2024 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEPRESENTATIONS AND CEREMONIAL ITEMSIntroduction of Newly Hired EmployeesDavid Weaver, Wastewater Treatment Plant Operator IIIDallas Reighard, Parttime Water Quality WorkerROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar. a.Approve the April 24, 2024 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for May 2024 c.Approve April 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH payments in the amount of $2,627,377.30 and $476,402.74 for payroll 3.INFORMATIONAL ITEMS a.Review Draft Budget for FY 202425 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Nova Landscape for Landscape Services 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a June 12, 20241 Meeting Date: June 12, 2024 Agenda Item #2a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the April 24, 2024 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the April 24, 2024 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment to Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft April 24, 2024 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: April 24, 2024 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Smith led the flag salute. PRESENTATIONS AND CEREMONIAL ITEMS •Top Workplace Recognition The Director of Administrative Services provided information regarding the District’s participation and placement in the Press Enterprise Top Workplace Program. She stated that this is the District’s ninth year participating in the program and the District will be holding a celebration on June 27. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Kerrie Bryan, Director of Administrative Services; Patrick Milroy, Operations Manager; William Ringland, Public Affairs and Conservation Manager; Mike Hurst, Water and Wastewater Compliance Supervisor; Ryan Ritualo, IT Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Draft pending approval 1 6 6 1 Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:36 p.m. Mr. Paul Kielhold provided an update on the San Bernardino Valley Municipal Water District’s Enhanced Recharge Project 1B. He stated that water behind Seven Oaks Dam recharges the basins located behind East Valley District. Construction of the basins cost $92 million; 5 of the 20 basins have been completed, and the remainder are on schedule to complete the project by the end of the year. There being no further written or verbal comments, the public participation section was closed at 5:39 p.m. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Vice Chairman Coats, seconded by Director Carrillo, that the Board approve the April 24, 2024 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the March 13, 2024 Regular Board Meeting Minutes b.Approve the March 27, 2024 Regular Board Meeting Minutes c.Accept and File Financial Statements for February 2024 d.Approve February 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262600 through 262753, bank drafts, and ACH payments in the amount of $5,185,021.36 and $478,938.04 for payroll e.Investment Report for Quarter Ended March 31, 2024 A motion was made by Director Smith, seconded by Director Goodrich, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 1 6 6 1 3.INFORMATIONAL ITEMS a. Environmental Protection Agency (EPA) Lead and Copper Rule Revisions The Water and Wastewater Compliance Supervisor provided information regarding the Environmental Protection Agency’s Lead and Copper Rule Revisions and stated that the District continues to remain compliant with the rule revisions. For information only. b. Cybersecurity Update The Information Technology Manager provided an update on the measures the District is taking to ensure there are no vulnerabilities to cyber-attacks. He discussed a cybersecurity overview, private fiber communications, security testing, response procedures, and the next steps the District is taking to improve cybersecurity. For information only. 4.REPORTS a.Board of Directors’ Reports Director Goodrich reported on the following: April 12 he attended the Association of California Water Agencies Region 9 event which was held at the Inland Empire Utilities Agency (IEUA) and they provided an update on their plant expansion and new approach to wastewater recycling; April 15 he attended the Association of San Bernardino County Special Districts monthly membership meeting where General Manager/CEO Moore provided an update on the Sterling Natural Resource Center; April 16 he met with the General Manager/CEO to discuss District business; and April 23 he attended the Highland Chamber of Commerce monthly meeting where Captain Casey Jiles provided updates on police activity within the city and county. Director Smith reported on the following: April 15 he attended the Association of San Bernardino County Special Districts monthly membership meeting; April 16 he met with the General Manager/CEO to discuss District business; April 23 he attended the Highland Chamber of Commerce monthly meeting; and April 24 he attended the San Bernardino Valley Water Conservation District Board meeting where they discussed groundwater recharge. Director Carrillo reported on the following: April 15 he met with the General Manager/CEO to discuss District business; April 15 he attended the Association of San Bernardino County Special Districts monthly membership meeting; and April 17 he attended the Local Agency Formation Commission of San Bernardino County monthly meeting with nothing to report. 1 6 6 1 Vice Chairman Coats reported the following: April 11, 2024, he attended the Legislative & Public Outreach Committee meeting where they had a briefing on pending legislation that affects EVWD and also received a briefing on Outreach, Public Affairs and Conservation activities; April 12, 2024, he attended the ACWA Region 9 Board meeting and toured Inland Empire Utilities Agency RP-5 wastewater treatment plant expansion project; April 15, 2024, he attended the Association of San Bernardino County Special Districts monthly membership meeting where EVWD was the hosting agency and guest speaker was General Manager/CEO Moore who spoke on the Sterling Natural Resource Center, Progressive Design Build and Senate Bill 706; April 17, 2024, he met with the General Manager/CEO to discuss District business; April 18, 2024, he met with Chairman Morales and the General Manager/CEO to review the agenda and District business; April 23, 2024, he attended the City of San Bernardino Water Department Commissioners meeting where they approved a change order for Water Systems Consulting who is their consultant for their Strategic Plan. Chairman Morales reported on the following: April 11 he attended the Legislative & Public Outreach Committee meeting where they provided legislative updates and outreach efforts; April 12 he attended the Association of California Water Agencies Region 9 Board meeting and event at IEUA where they worked on an upcoming educational forum event; April 22 he attended the ACWA Region 9 Board meeting where they finalized the educational forum event; and April 18 he met with the Vice Chairman and General Manager/CEO to discuss District business and reviewed the agenda. For information only. b. General Manager/CEO Report The General Manager/CEO announced the following: •On April 20, the District hosted a Conservation Workshop at the Sterling Natural Resource Center in coordination with Burrtec Waste. Approximately 75 customers attended the workshop, during which free mulch was distributed. •On May 24, District staff will visit Serrano Middle School to talk to students about careers in the water and wastewater industry. •On May 3, the District will hold a “Turning the Valve” ribbon-cutting ceremony at 10 a.m. to commemorate the completion of the Sterling Natural Resource Center. •East Valley Water District earned the Design-Build Institute of America’s Western Pacific Region Award for the Sterling Natural Resource Center. Staff will accept the prestigious award at the annual awards ceremony on May 23. •The May 8, 2023 regular Board meeting is canceled. For information only. 1 6 6 1 c. Legal Counsel Report Nothing to report. d. Board of Directors’ Comments Director Goodrich recognized the District's partners for their work and thanked Mr. Kielhold for his presentation. He added that the Top Workplace recognition is important and acknowledged the effort required to achieve the award. Director Smith thanked Ms. Bryan for her excellent work with the Top Workplace award and noted that it reflects positively on everyone in the District. He thanked staff for their presentations. Vice Chairman Coats congratulated Ms. Bryan and all of the staff for being selected as a Top Workplace for nine years in a row. He added that this is a testament to our workplace and our culture and is quite an honor. He thanked the public and partner agencies that attended the meeting. Chairman Morales announced that the District will receive its first check for the recycled water entering the Weaver Basins and will soon make the final payment of $8 million to the City of San Bernardino now that the Sterling Natural Resource Center is operational. He congratulated Ms. Bryan and all employees for receiving the Top Workplace recognition. Chairman Morales also acknowledged the Sterling Natural Resource Center Team and staff for winning the Progressive Design Build Award for the Sterling Natural Resource Center project and emphasized that it was a team effort. For information only. ADJOURN Chairman Morales adjourned the meeting at 7:04 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #2b June 12, 20241 Meeting Date: June 12, 2024 Agenda Item #2b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for May 2024 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for May 2024 as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $11,426.28 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS May 2024 Director Expense Reports Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 5/01 236.25 2 5 /03 236.25 3 5 /07 236.25 4 5 /08 236.25 5 5 /09 236.25 6 5 /15 236.25 7 5 /20 236.25 8 5 /21 236.25 9 5 /22 236.25 10 5 /28 236.25 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 5 /07 2 5/09 3 5 /09 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo May / 60.00 X 10 Report Provided Subtotal Meetings' Stipend Mileage Regular Board Meeting Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting EVWD Event ACWA Event $2,503.82 $2,362.50 $40.20 Reimbursement 9.12 Travel Parking 38.00 54.00 Meals Mileage 30.00 30.00 Miscellaneous Reimbursement Description Engineering & Operations Committee Meeting ACWA Event ACWA Event Special Board Meeting Meeting with General Manager/CEO or Designee Inland Action Meeting Expense Type $101.12 Lunch at ONT airport Taxi to airport ONT airport parking fee DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Return travel from Sacramento to Ontario. Brief Description of Meeting/Event Value to EVWD Travel to and attend ACWA Spring Conference. Meeting Date:5 / 8 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attend ACWA Spring Conference. Meeting Date:5 / 9 / 2024 Meeting Date:5 / 3 / 2024 Event Description:EVWD Event Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 7 / 2024 Event Description:ACWA Event Attended valve turning event at Sterling Natural Resource Center. Chris Carrillo May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended via Zoom San Bernardino City Council meeting. 5/ 1 / 2024 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Chris Carrillo May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attended regularly scheduled board meeting. Meeting Date:5 / 28 / 2024 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Attended engineering and operations committee meeting. Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Attended via Zoom Inland Action meeting. Meeting Date:5 / 22 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended special public board meeting regarding rate adjustment. Meeting Date:5 / 20 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Phone call with CEO Moore regarding district business. Meeting Date:5 / 21 / 2024 Meeting Date:5 / 15 / 2024 Event Description:Special Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 5 /01 236.25 2 5 /02 0.00 3 5 /03 0.00 4 5 /07 236.25 5 5 /08 236.25 6 5 /09 236.25 7 5 /13 0.00 8 5 /15 236.25 9 5 /16 0.00 10 5 /16 236.25 11 5 /18 0.00 12 5 /21 236.25 13 5 /21 0.00 14 5 /22 236.25 15 5 /23 236.25 16 5 /24 236.25 17 5 /28 0.00 18 5 /28 0.00 19 20 Meetings 0.67/mi No. 1 5 /09 2 5 /24 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $72.00 Parking at ONT Parking at ONT Mileage 27.00 27.00 Miscellaneous Reimbursement Description Agenda Review Highland C of C Evening Under the Stars San Bernardino Valley MWD Yucaipa Valley Water District ACWA Event ACWA Event ACWA Event ASBCSD Board Meeting Special Board Meeting Expense Type $2,362.50 $72.36 Reimbursement 54.00 Parking 18.00 Parking Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Design Build Institute of America Award Design Build Institute of America Award San Bernardino Board of Water Commissioners Highland C of C Lunch Date Regional Recycled Water Ad Hoc Committee CSDA Cmte Mtg/Award Nominations SNRC Ribbon Cutting $2,506.86 Ronald L. Coats May / 108.00 X 10 27.00 27.00 Report Provided Subtotal Meetings' Stipend Mileage Regular Board Meeting Yucaipa Valley Water District Ground Breaking DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Ronald L. Coats May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: San Bernardino Valley Municipal, City of San Bernardino, City of Redlands and East Valley Water Districts met to continue discussions on the regional pipeline and get an update on the salt mitigation plans 5 / 1 / 2024 Regional Recycled Water Ad Hoc Committee Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 2 / 2024 Event Description:CSDA Cmte Mtg/Award Nominations Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 3 / 2024 Event Description:SNRC Ribbon Cutting Reviewed the procedures for all of the various awards and the grading criteria used for the those awards that will be given out at the annual CSDA Conference in September of this year. Brief Description of Meeting/Event Value to EVWD Attended the ribbon cutting/valve turning ceremony for the SNRC to signify the official opening of our water treatment facility Meeting Date:5 / 7 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended the Spring Conference of California Water Agencies in Sacramento where EVWD won the Clair A. Hill Award Meeting Date:5 / 8 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended the Spring Conference of California Water Agencies in Sacramento where EVWD won the Clair A. Hill Award DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Meeting Date:5 / 9 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attended the Spring Conference of California Water Agencies in Sacramento where EVWD won the Clair A. Hill Award Meeting Date:5 / 13 / 2024 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Met to discuss association business Meeting Date:5 / 15 / 2024 Event Description:Special Board Meeting Brief Description of Meeting/Event Value to EVWD Special Board meeting for a Public 218 Hearing Meeting Date:5 / 16 / 2024 Event Description:Yucaipa Valley Water District Ground Breaking Brief Description of Meeting/Event Value to EVWD Ground ceremony breaking for Solar and Water Filtration Expansion projects Meeting Date:5 / 16 / 2024 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Met with Chairman Morales and CEO Moore to review agenda for board meeting on 5-22-24 and other district business Ronald L. Coats May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 11 12 13 14 15 Meeting Date:5 / 18 / 2024 Event Description:Highland C of C Evening Under the Stars Brief Description of Meeting/Event Value to EVWD Attended their Evening Under the Stars event held at SNRC Meeting Date:5 / 21 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Attended their board meeting and presented them with a frame SNRC pennant thanking them for their partnership with the SNRC project Meeting Date:5 / 21 / 2024 Event Description:Yucaipa Valley Water District Brief Description of Meeting/Event Value to EVWD Attended their board meeting where they had a presentation by valley district about the State Water Project and also some of their capital improvement projects Meeting Date:5 / 22 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:5 / 23 / 2024 Event Description:Design Build Institute of America Award Brief Description of Meeting/Event Value to EVWD Attended their awards events in Sacramento where the SNRC was given two awards for our project Ronald L. Coats May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2024 16 17 18 19 20 Meeting Date:5 / 24 / 2024 Event Description:Design Build Institute of America Award Brief Description of Meeting/Event Value to EVWD Attended their awards events in Sacramento where the SNRC was given two awards for our project Meeting Date:5 / 28 / 2024 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD They approved several contracts for sewer line replacements and a change order for the design of their tertiary system that they will be building. They also held their first workshop on their proposed budget for fiscal year 2024-2025 Meeting Date:5 / 28 / 2024 Event Description:Highland C of C Lunch Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Guest speaker Larry Mainez, Community Development Director for the City of Highland Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 5 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 5 /03 236.25 2 5 /07 236.25 3 5 /08 236.25 4 5 /09 236.25 5 5 /14 236.25 6 5 /15 236.25 7 5 /21 236.25 8 5 /22 236.25 9 5 /23 236.25 10 5 /28 236.25 11 5 /28 0.00 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich May / 0.00 X 10 Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Valley MWD Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date EVWD Event ACWA Event ACWA Event $2,362.50 $2,362.50 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Engineering & Operations Committee Meeting Chamber of Commerce Event ACWA Event City of Highland Council Meeting Special Board Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Attend Monthly City Council meeting With GM to present the City with SNRC pennant Brief Description of Meeting/Event Value to EVWD Attend ACWA Spring conference ,learn about AI in water and water desalination Day2 Meeting Date:5 / 9 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Attend ACWA Spring conference ,learn about AI in water and water desalination Day3 Meeting Date:5 / 14 / 2024 Meeting Date:5 / 7 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 8 / 2024 Event Description:ACWA Event Attend ACWA Spring conference ,learn about AI in water and water desalination Day1 Phillip R. Goodrich May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend ribbon cutting ceremony celebrating official opening of the plant side of Sterling 5 / 3 / 2024 EVWD Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Phillip R. Goodrich May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Zoom Valley District's Budget workshop nothing to report Meeting Date:5 / 28 / 2024 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Attend Eng. And ops Committee meeting Ref. Mins. This day Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Regular Board meeting Ref. Mins. This day Meeting Date:5 / 23 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Attend pecial prop 218 hearing Ref. Mins. This day Meeting Date:5 / 21 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Monthly meeting with GM Moore for District updates and agenda review Meeting Date:5 / 22 / 2024 Meeting Date:5 / 15 / 2024 Event Description:Special Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 11 12 13 14 15 Phillip R. Goodrich May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attend Monthly Chamber luncheon update on development in the City From speaker L. Mainez Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 28 / 2024 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2024 16 17 18 19 20 Event Description: Brief Description of Meeting/Event Value to EVWD Phillip R. Goodrich May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 5 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 5 /01 236.25 2 5 /02 0.00 3 5 /03 236.25 4 5 /08 236.25 5 5 /09 236.25 6 5 /14 0.00 7 5 /15 236.25 8 5 /16 236.25 9 5 /17 236.25 10 5 /18 0.00 11 5 /21 236.25 12 5 /22 236.25 13 5 /23 236.25 14 5 /31 0.00 15 16 17 18 19 20 Meetings 0.67/mi No. 1 5 09 2 5 /09 3 5 /08 4 5 09 5 5 23 6 5 24 7 5 24 8 5 24 9 10 Subtotal TOTAL PAYMENT Date of Approval $431.63 ACWA event ACWA event Transportation ACWA event Service Gratuity - Cash Tip DBIA event - Transportation DBIA event DBIA event Service Gratuity - Cash Tip 21.31 Mileage 29.00 29.00 Miscellaneous Reimbursement Description Chamber of Commerce Event San Bernardino Valley MWD Regular Board Meeting Design Builders Association of America ACWA Event ACWA Event San Bernardino Valley MWD Special Board Meeting Meeting with General Manager/CEO or Designee Expense Type $2,362.50 $77.72 10.00 Reimbursement 261.44 Parking Travel 48.00 26.92 Meals Travel Travel Travel Lodging Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date Regional Recycled Water Ad Hoc San Bernardino Valley MWD EVWD Event $2,871.85 10.00 29.96 24.00Parking James Morales, Jr.May / 116.00 X 10 58.00 Report Provided Subtotal Meetings' Stipend Mileage ACWA Event ACWA Event DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 James Morales, Jr.May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Regional Water pipeline and basin update. Redlands, Valley District, San Bernardino, EVWD. 5 / 1 / 2024 Regional Recycled Water Ad Hoc Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 2 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:5 / 3 / 2024 Event Description:EVWD Event Workshop Policy Admin. Quarterly investments, legislative update. No charge, no more than ten meetings per reporting period. Board report assignment. Brief Description of Meeting/Event Value to EVWD SNRC opening event. Meeting Date:5 / 8 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Trade association conference. Region 9 board meeting. Meeting Date:5 / 9 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Trade association conference. EVWD SNRC recognised Claire Hill Award. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Meeting Date:5 / 14 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Workshop Resources Engineering. Inland Empire Brine Line. Sustainable groundwater management. Draft climate plan. No charge, no more than ten meetings per reporting period. Board report assignment. Meeting Date:5 / 15 / 2024 Event Description:Special Board Meeting Brief Description of Meeting/Event Value to EVWD EVWD cost of service hearing. Meeting Date:5 / 16 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD District update. Meet with VC Coats. Meeting Date:5 / 17 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD State Legislative Committee meeting. Meeting Date:5 / 18 / 2024 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD EVWD SNRC host site. No charge, no more than ten meetings per reporting period. James Morales, Jr.May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 11 12 13 14 15 Meeting Date:5 / 21 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Regular Board meeting. Supervisory Control and Data Acquisition (SCADA) System Upgrade. Board report assignment. Meeting Date:5 / 22 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:5 / 23 / 2024 Event Description:Design Builders Association of America Brief Description of Meeting/Event Value to EVWD EVWD SNRC multiple award recognition. Meeting Date:5 / 31 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD State Legislative Committee meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.May / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #2c June 12, 20241 Meeting Date: June 12, 2024 Agenda Item #2c Consent Item 1 1 1 0 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve April 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH payments in the amount of $2,627,377.30 and $476,402.74 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period April 1, 2024 through April 30, 2024 in the amount of $3,103,780.04. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for April 2024 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH Payments in the amount of $2,627,377.30 and $476,402.74, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: PA YMENT #VENDOR DESCRIPTION A MOUNT 262970 BALFOUR BEAT TY INFRAS TRUCT URE, INC INVOICE #67 - $398,103.00 LES S $19,905.15 RET ENTION FOR T HE S TERLING NATURAL RES OURCE CENTER (CIP PROJECT ) 378,197.85$ 10014035 INFOS END, INC BILL PRINT AND MAILING S ERVICES FOR FEBRUARY 2024 51,372.77$ 263002 S AN BERNARDINO MUNICIPAL WATER DEPARTMENT WAS TEWAT ER TREATMENT FOR FEBRUARY AND MARCH 2024 534,434.27$ Agenda Item #2c June 12, 20242 Meeting Date: June 12, 2024 Agenda Item #2c Consent Item 1 1 1 0 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS April 2024 Payment Register PA YMENT #VENDOR DESCRIPTION A MOUNT 263044 S OUTHERN CALIFORNIA EDIS ON COMPANY ELECTRICT Y COS T S DUE APRIL 2024 174,394.25$ 263048 US BANCORP S ERVICE CENTER DIS TRICT-WIDE PURCHAS ING CARD PAYMENT FOR APRIL 2024 52,198.14$ 10014079 LEGEND PUMP AND WELL S ERVICES PLANT 120 WELL REHABILITATION (CIP PROJECT)53,717.00$ PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 04/03/2024 262922 ADELE LUTTTER 100.00 04/03/2024 262923 ANTHONY GOMEZ 150.00 04/03/2024 262924 BERTHA RAMOS 150.00 04/03/2024 262925 BOB DOSHI 165.00 04/03/2024 262926 CHRISTOPHER PARKER 96.37 04/03/2024 262927 DAVID VAN HOUTEN 100.00 04/03/2024 262928 FRANK ROMERO 150.00 04/03/2024 262929 GENINE MARQUEZ 150.00 04/03/2024 262930 JEANNIE LINDBERG 29.98 04/03/2024 262931 KOUSHIK HAJRA 150.00 04/03/2024 262932 MIKE HAIG 150.00 04/03/2024 262933 NORMA DIXON 30.00 04/03/2024 262934 RICHARD RAMOS 100.00 04/03/2024 262935 SHAFIQA FAKHOURY 200.00 04/03/2024 262936 VIREN DESAI 90.00 04/03/2024 262937 WILLIAM WEAVER 200.00 04/03/2024 262938 Cowboy Wrestling Booster Club 150.00 04/03/2024 262939 LUCILLE GUTIERREZ 2,900.00 04/05/2024 262940 ANAERGIA TECHNOLOGIES LLC 18,057.60 04/05/2024 262941 AT&T 1,870.13 04/05/2024 262942 BURRTEC WASTE/ 5455 Industrial pkwy 1,030.51 04/05/2024 262943 BURRTEC WASTE/ E. 111 MILL ST 311.76 04/05/2024 262944 CHEM-TECH INTERNATIONAL INC 15,364.29 04/05/2024 262945 CitizensTrust 1,878.86 04/05/2024 262946 EUROFINS EATON ANALYTICAL, INC 16,534.00 04/05/2024 262947 EVERSOFT, INC 309.58 04/05/2024 262948 EXPERIAN 353.92 04/05/2024 262949 EYE MED VISION CARE 1,564.64 04/05/2024 262950 FedEx 36.86 04/05/2024 262951 HYDROTECH ELECTRIC 2,445.40 04/05/2024 262952 K & L HARDWARE 62.03 04/05/2024 262953 LOGICALIS, INC 12,745.12 04/05/2024 262954 Movinforward Marketing LLC 2,581.40 04/05/2024 262955 Orange County Winwater Works 14,841.12 04/05/2024 262956 Pro-West & Assoc., Inc 388.12 04/05/2024 262957 Randy Broabus Allen 25,000.00 04/05/2024 262958 RYAN HERCO FLOW SOLUTIONS 1,008.04 04/05/2024 262959 SO CAL GAS 737.50 04/05/2024 262960 Solitude Lake Management LLC 1,299.00 04/05/2024 262961 SOUTH COAST A Q M D 502.22 04/05/2024 262962 Sundown Window Tint, Inc. 4,750.00 04/05/2024 262963 WEB ADVANCED CORPORATION 6,675.00 04/11/2024 262964 ACS SUPPORT 26.00 04/11/2024 262965 ADOBE INC. 49,313.16 PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 Page 1 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 04/11/2024 262966 AIRWAVE COMMUNICATION ENT. 2,741.10 04/11/2024 262967 ALTERNATIVE HOSE INC 244.09 04/11/2024 262968 AUTOZONE PARTS 114.03 04/11/2024 262969 AVIDEX INDUSTRIES, LLC 510.00 04/11/2024 262970 BALFOUR BEATTY INFRASTRUCTURE, INC 378,197.85 04/11/2024 262971 BURRTEC WASTE/ 5455 Industrial pkwy 4,598.82 04/11/2024 262972 BURRTEC WASTE/ E. 111 MILL ST 1,711.58 04/11/2024 262973 Chase Truck Mobile Service 11,860.18 04/11/2024 262974 CULLIGAN OF ONTARIO 170.43 04/11/2024 262975 DETECTION INSTRUMENTS CORPORATION 5,562.01 04/11/2024 262976 DIRECTV 395.23 04/11/2024 262977 EWING IRRIGATION PRODUCTS INC 446.61 04/11/2024 262978 FIRST CHOICE SERVICES 45.00 04/11/2024 262979 K & L HARDWARE 224.41 04/11/2024 262980 KONICA MINOLTA BUSINESS SOLUTIONS 996.02 04/11/2024 262982 Marvin's Mobile Truck Wash 1,535.00 04/11/2024 262983 O'REILLYS AUTO PARTS 945.14 04/11/2024 262984 Pro-West & Assoc., Inc 7,094.94 04/11/2024 262985 RYAN HERCO FLOW SOLUTIONS 2,339.78 04/11/2024 262986 SOUTHERN CALIFORNIA EDISON COMPANY 31.99 04/11/2024 262987 SPECTRUM 7,301.94 04/11/2024 262988 UNIFIRST CORPORATION 782.01 04/15/2024 262989 Alfaro Cartering Services Inc 2,685.75 04/18/2024 262990 AMERICAN FIDELITY ASSURANCE COMPANY 3,143.29 04/18/2024 262991 CHEM-TECH INTERNATIONAL INC 4,906.58 04/18/2024 262992 DIRECTV 55.79 04/18/2024 262993 EUCLID MANAGERS, INSURANCE SERVICES INC. 288.00 04/18/2024 262994 Health and Human Resource Center Inc. 121.50 04/18/2024 262995 INLAND DESERT SECURITY & COMMUNICATIONS, INC 814.60 04/18/2024 262996 K & L HARDWARE 492.18 04/18/2024 262997 KONICA MINOLTA BUSINESS SOLUTIONS 467.58 04/18/2024 262998 Marvin's Mobile Truck Wash 905.00 04/18/2024 262999 NAVIGATING PREPAREDNESS ASSOCIATES LLC 7,925.00 04/18/2024 263000 O'REILLYS AUTO PARTS 645.77 04/18/2024 263001 PETE'S ROAD SERVICE INC 3,714.83 04/18/2024 263002 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 534,434.27 04/18/2024 263003 SOUTHERN CALIFORNIA EDISON COMPANY 17,003.83 04/18/2024 263004 SPECTRUM 1,804.17 04/18/2024 263013 UNIFIRST CORPORATION 3,572.82 04/18/2024 263017 UNITED SITE SERVICES OF CALIFORNIA, INC 420.54 04/18/2024 263018 UNIVAR SOLUTIONS USA, INC 11,434.50 04/18/2024 263019 VERIZON 1,119.70 04/18/2024 263020 William L Turner 1,157.43 04/23/2024 263021 HENRY SPACONE III 1,195.24 04/25/2024 263022 ACS SUPPORT 26.00 04/25/2024 263023 AM Conservation Group Inc 1,190.02 04/25/2024 263024 AMERICAN FIDELITY ASSURANCE COMPANY 6,286.58 04/25/2024 263025 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,399.84 04/25/2024 263026 AT&T 47.49 04/25/2024 263027 AUTOZONE PARTS 115.80 04/25/2024 263028 Bullet Guard Corporation 12,750.94 04/25/2024 263029 Chase Truck Mobile Service 6,248.35 PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 Page 2 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 04/25/2024 263031 CHEM-TECH INTERNATIONAL INC 35,550.00 04/25/2024 263032 DENTAL HEALTH SERVICES 158.10 04/25/2024 263033 DREW METZGER 505.00 04/25/2024 263034 FedEx 54.81 04/25/2024 263035 Health and Human Resource Center Inc. 850.50 04/25/2024 263036 Innovative Climatic Technologies Corporation 2,872.80 04/25/2024 263037 KRIEGER & STEWART, INCORPORATED 11,205.16 04/25/2024 263038 METLIFE SMALL BUSINESS CENTER (Dental) 24,985.84 04/25/2024 263039 METROPOLITAN LIFE INS CO 36.39 04/25/2024 263040 O'REILLYS AUTO PARTS 399.35 04/25/2024 263041 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 465.00 04/25/2024 263042 SERGIO D. FIERRO 1,860.00 04/25/2024 263043 SO CAL GAS 5,204.85 04/25/2024 263044 SOUTHERN CALIFORNIA EDISON COMPANY 174,394.25 04/25/2024 263045 Texas Life Insurance Company 614.71 04/25/2024 263046 ULINE, INC. 191.33 04/25/2024 263047 UNIFIRST CORPORATION 620.42 04/25/2024 263048 US BANCORP SERVICE CENTER 52,198.14 04/25/2024 263053 WATER SYSTEMS CONSULTING, INC 43,199.00 04/25/2024 263054 WESTERN WATER WORKS SUPPLY CO., INC 2,580.40 04/25/2024 263055 PRESTIGE EQUITY INVESTMENTS INC 76.88 04/25/2024 263056 BEAZER HOMES HOLDINGS LLC 92.58 04/25/2024 263057 BEAZER HOMES HOLDINGS LLC 150.00 04/25/2024 263058 BEAZER HOMES HOLDINGS LLC 77.15 04/25/2024 263059 BEAZER HOMES HOLDINGS LLC 150.00 04/25/2024 263060 WEKA 2,700.00 04/25/2024 263061 WEKA 2,900.00 04/25/2024 263062 CATAMOUNT PROPERTIES 2018 LLC 114.79 04/25/2024 263063 BRECKENRIDGE PROPERTY FUND 2016 LLC 75.97 04/25/2024 263064 BERTHA JACOBO REYES 546.80 04/25/2024 263065 JOHN PHILLIPS 4.95 04/25/2024 263066 CHERI CHRISTENSEN 25.42 04/25/2024 263067 GEMA CASTILLO 6.69 04/25/2024 263068 SFC INVESTMENT PROPERTIES, LLC 285.97 04/25/2024 263069 ANTONIO S WHITEHEAD 102.33 04/25/2024 263070 MATHESON POSTAL SERVICES 121.87 04/25/2024 263071 ANNA V. DAVIS 275.00 04/25/2024 263072 ANTHONY & MARLA KINDRED 275.00 04/25/2024 263073 BARBARA PRYER 275.00 04/25/2024 263074 COY HUBBARD 275.00 04/25/2024 263075 FLORENCE MIYASHIRO 275.00 04/25/2024 263076 GENOVEVA DIAZ 131.00 04/25/2024 263077 LK FAMILY LLC 129.00 04/25/2024 263078 MARIE WOOD 275.00 04/25/2024 263079 SHIDLER DEVELOPMENT INC 275.00 04/25/2024 263080 SYBIL GILES 100.00 04/25/2024 263081 DEBORAH ARMSTRONG DAVIS 59.38 04/25/2024 263082 BRECKENRIDGE PROPERTY FUND 2016 LLC 120.21 04/29/2024 263083 Alfaro Cartering Services Inc 2,967.20 BANK DRAFTS 04/02/2024 DFT0005218 GLOBAL PAYMENTS 27,361.64 PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 Page 3 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 04/03/2024 DFT0005219 MERCHANT BANKCD 703.52 04/09/2024 DFT0005220 PayNearMe, Inc. 200.99 04/10/2024 DFT0005231 FORTE, ACH DIRECT INC, ACH FEES 4,452.29 04/12/2024 DFT0005210 CA SDI Tax 3,694.28 04/12/2024 DFT0005211 CALPERS/ DEFERRED COMPENSATION 24,156.85 04/12/2024 DFT0005212 CALPERS/ RETIREMENT 59,375.96 04/12/2024 DFT0005213 Federal Payroll Tax 37,179.82 04/12/2024 DFT0005214 Medicare 9,750.14 04/12/2024 DFT0005215 Social Security 93.74 04/12/2024 DFT0005216 STATE DISBURSEMENT UNIT 908.77 04/12/2024 DFT0005217 State Payroll Tax 15,101.12 04/22/2024 DFT0005230 CBB 2,107.00 04/26/2024 DFT0005221 CA SDI Tax 4,033.03 04/26/2024 DFT0005222 CALPERS/ DEFERRED COMPENSATION 25,607.62 04/26/2024 DFT0005223 CALPERS/ MEDICAL 122,414.84 04/26/2024 DFT0005224 CALPERS/ RETIREMENT 58,036.76 04/26/2024 DFT0005225 Federal Payroll Tax 42,833.01 04/26/2024 DFT0005226 Medicare 10,649.22 04/26/2024 DFT0005227 Social Security 1,263.28 04/26/2024 DFT0005228 STATE DISBURSEMENT UNIT 908.77 04/26/2024 DFT0005229 State Payroll Tax 16,842.96 04/30/2024 DFT0005232 PayNearMe, Inc. 407.95 ACH PAYMENTS 04/05/2024 10013985 ALLISON MECHANICAL, INC 1,051.71 04/05/2024 10013986 AMAZON CAPITAL SERVICES, INC 1,910.15 04/05/2024 10013987 AMERICAN RENTALS, INC 88.20 04/05/2024 10013988 ARCADIS U.S., INC 14,109.72 04/05/2024 10013989 ASBCSD 270.00 04/05/2024 10013990 ASHOK K. DHINGRA, AKD CONSULTING 12,312.59 04/05/2024 10013991 BARRY'S SECURITY SERVICES, INC 7,488.79 04/05/2024 10013992 CAROL CALES 568.35 04/05/2024 10013993 CINTAS CORPORATION (FIRST AID) 1,018.62 04/05/2024 10013994 CORE & MAIN LP 2,508.36 04/05/2024 10013995 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 340.00 04/05/2024 10013996 DANIEL DAVIS 647.19 04/05/2024 10013997 DAVID HERNANDEZ 600.74 04/05/2024 10013998 ECS IMAGING INC. 4,900.00 04/05/2024 10013999 ED KING 850.00 04/05/2024 10014000 ELISEO OCHOA 575.09 04/05/2024 10014001 EXCEL LANDSCAPE, INC 21,633.12 04/05/2024 10014002 FIELDMAN, ROLAPP & ASSOCIATES, INC 1,750.00 04/05/2024 10014003 FRONTIER COMMUNICATIONS 907.59 04/05/2024 10014004 GRAINGER 969.42 04/05/2024 10014005 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 250.05 04/05/2024 10014006 IEJUNK.COM 825.00 04/05/2024 10014007 INDUSTRIAL RUBBER & SUPPLY 846.38 04/05/2024 10014008 JOHN MURA 720.13 04/05/2024 10014009 JOSE MILLAN 3,820.00 04/05/2024 10014010 MARTHA T DURAN 850.00 04/05/2024 10014011 MICHAEL HENDERSON 727.21 04/05/2024 10014012 MINUTEMAN PRESS OF RANCHO CUCAMONGA 26,444.72 PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 Page 4 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 04/05/2024 10014013 QUADIENT, INC 349.59 04/05/2024 10014014 REBECCA KASTEN 669.44 04/05/2024 10014015 RICHARD BECERRA 727.21 04/05/2024 10014016 ROSEMOUNT , INC 3,065.87 04/05/2024 10014017 SG CREATIVE, LLC 6,785.00 04/05/2024 10014018 THE GRANT FARM (MOMENTUM) 604.50 04/05/2024 10014019 TYLER TECHNOLOGIES, INC 797.50 04/05/2024 10014020 WAXIE SANITARY SUPPLY 2,114.09 04/05/2024 10014021 Yahweh Pools 435.00 04/11/2024 10014022 AMAZON CAPITAL SERVICES, INC 2,269.73 04/11/2024 10014023 ANTHESIS 10,135.34 04/11/2024 10014024 BARRY'S SECURITY SERVICES, INC 7,497.81 04/11/2024 10014025 BURGESS MOVING & STORAGE 1,736.45 04/11/2024 10014026 CINTAS CORPORATION (FIRST AID) 205.11 04/11/2024 10014027 CLARK PEST CONTROL 134.00 04/11/2024 10014028 CLEARFLY COMMUNATIONS 88.72 04/11/2024 10014029 CLINICAL LAB OF S B 3,755.00 04/11/2024 10014030 CORELOGIC SOLUTIONS, LLC 403.81 04/11/2024 10014031 EVWD EMPLOYEES EVENTS ASSOC 290.52 04/11/2024 10014032 FMB TRUCK OUTFITTERS, INC 38.49 04/11/2024 10014033 GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00 04/11/2024 10014034 IEJUNK.COM 825.00 04/11/2024 10014035 INFOSEND, INC 51,372.77 04/11/2024 10014036 JC LAW FIRM 13,489.50 04/11/2024 10014037 KOPPEL & GRUBER PUBLIC FINANCE 1,770.24 04/11/2024 10014038 LESLIE'S POOL SUPPLIES, INC. 18.79 04/11/2024 10014039 MANAGED MOBILE, INC. 4,095.32 04/11/2024 10014040 STAPLES BUSINESS ADVANTAGE 322.39 04/11/2024 10014041 STERICYCLE, INC DBA SHRED-IT 171.80 04/11/2024 10014042 TROY ALARM, INC. 630.00 04/11/2024 10014043 TYLER TECHNOLOGIES, INC 1,494.75 04/11/2024 10014044 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 782.11 04/11/2024 10014045 VERIZON WIRELESS 7,620.12 04/11/2024 10014046 VISTA PAINTS 56.18 04/11/2024 10014047 WAXIE SANITARY SUPPLY 290.82 04/18/2024 10014048 ACI PAYMENTS INC. 45.30 04/18/2024 10014049 ADCOMP SYSTEMS, INC 419.29 04/18/2024 10014050 AMAZON CAPITAL SERVICES, INC 1,171.68 04/18/2024 10014051 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 202.02 04/18/2024 10014052 CLARK PEST CONTROL 167.00 04/18/2024 10014053 CORE & MAIN LP 97.88 04/18/2024 10014054 Exclusive Awnings, Inc 8,925.00 04/18/2024 10014055 FERGUSON ENTERPRISES, INC. 9,029.96 04/18/2024 10014056 FMB TRUCK OUTFITTERS, INC 951.45 04/18/2024 10014057 INFOSEND, INC 45,807.17 04/18/2024 10014058 MANAGED MOBILE, INC. 1,774.89 04/18/2024 10014059 PLUMBERS DEPOT INC. 1,093.56 04/18/2024 10014060 STAPLES BUSINESS ADVANTAGE 771.25 04/18/2024 10014061 STERICYCLE, INC DBA SHRED-IT 340.02 04/18/2024 10014062 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 609.37 04/18/2024 10014063 VISTA PAINTS 56.18 04/18/2024 10014064 WAXIE SANITARY SUPPLY 185.69 PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 Page 5 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 04/25/2024 10014065 ALLISON MECHANICAL, INC 2,474.00 04/25/2024 10014066 AMAZON CAPITAL SERVICES, INC 1,025.03 04/25/2024 10014067 AMERICAN RENTALS, INC 1,076.45 04/25/2024 10014068 BARRY'S SECURITY SERVICES, INC 15,064.57 04/25/2024 10014069 BOOT BARN, INC 2,287.77 04/25/2024 10014070 COAST FITNESS REPAIR SHOP 250.00 04/25/2024 10014071 CORE & MAIN LP 40,538.42 04/25/2024 10014072 ECOTECH SERVICES, INC 4,988.00 04/25/2024 10014073 EVWD EMPLOYEES EVENTS ASSOC 388.49 04/25/2024 10014074 EXCEL LANDSCAPE, INC 269.80 04/25/2024 10014075 FERGUSON ENTERPRISES, INC. 641.49 04/25/2024 10014076 FRONTIER COMMUNICATIONS 1,157.13 04/25/2024 10014077 GROUP DELTA CONSULTANTS, INC 1,537.88 04/25/2024 10014078 JOSE MILLAN 4,180.00 04/25/2024 10014079 LEGEND PUMP AND WELL SERVICES 53,717.00 04/25/2024 10014080 LESLIE'S POOL SUPPLIES, INC. 18.79 04/25/2024 10014081 MANAGED MOBILE, INC. 1,571.53 04/25/2024 10014082 MARLINK INC 468.75 04/25/2024 10014083 MIKE J. ROQUET CONSTRUCTION INC 5,359.80 04/25/2024 10014084 MINUTEMAN PRESS OF RANCHO CUCAMONGA 4,237.02 04/25/2024 10014085 PSI WATER TECHNOLOGIES 366.10 04/25/2024 10014086 RESOLUTE 10,000.00 04/25/2024 10014087 SAFETY KLEEN SYSTEMS, INC. 773.90 04/25/2024 10014088 SDRMA, SPECIAL DISTRICT RISK MGMT 7,030.74 04/25/2024 10014089 SELECTRON TECHNOLOGIES, INC 28,885.00 04/25/2024 10014090 STAPLES BUSINESS ADVANTAGE 544.97 04/25/2024 10014091 UNITED REFRIGERATION INC 627.60 04/25/2024 10014092 VALERO FLEET, WEX BANK 18,268.40 04/25/2024 10014093 VULCAN MATERIALS CO/ CALMAT CO 725.13 04/25/2024 10014094 WAXIE SANITARY SUPPLY 1,180.39 04/25/2024 10014095 WHITE CAP LP 301.61 04/25/2024 10014096 ZENON ENVIRONMENTAL CORP. 28,895.77 TOTAL 2,627,377.30$ PAYMENT REGISTER APRIL 1, 2024 - APRIL 30, 2024 Page 6 of 6 Agenda Item #3a June 12, 20241 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Review Draft Budget for FY 2024-25 RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The annual budget for the East Valley Water District (District) sets into action the strategic initiatives approved by the Board of Directors (Board). The proposed budget for Fiscal Year (FY) 2024-25 has been developed with input from the Board, staff and reviewed by the Community Advisory Committee (CAC). Over the past four months, the Board and Committees were presented with a summary of expected revenues, goals, and objectives for each budget program. The goals and objectives of the proposed budget have been included in the District’s Five-Year Work Plan (Work Plan) approved by the Board on May 22, 2024. The proposed budget is presented by program, each having stated goals and objectives for the upcoming FY that align with the Work Plan, and each accompanied by funding requests in support of those objectives. The proposed budget balances anticipated revenues with expenditures. The FY 2024-25 budget is $51,929,000, which is a 12.7% increase from the previous year. The proposed budget maintains approximately 120 days of cash for emergency operations in accordance with the Reserve Policy. The proposed investment in replacing aging infrastructure is a key objective of the budget. More than $7Mil will be invested in replacing ageing water infrastructure, which is a significant increase from the past 5 years. The District budget includes a description of revenues, operating expenses, and capital expenses. The budget is divided into three separate funds; Water, Wastewater and Reclamation. Each fund has their own revenues and expenses that are described independently in the budget. One significant change in this year’s budget is the Reclamation Fund. The Reclamation Fund will reflect the recently completed Sterling Natural Resource Center (SNRC). The project has been under construction for the past 5 years and a major capital expense for the District. The proposed budget will reflect an entire year with operating revenue and expenses. Several assumptions have been made on revenues and expenses for the SNRC that will be carefully monitored over the first 6 months of the FY. Adjustments Agenda Item #3a June 12, 20242 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 may be made at the mid-year budget review to adjust for changes in the SNRC revenue and expenses. Below is a summary of the proposed revenue, operating expenses, and other expenses in the proposed budget: Revenues: Revenue projections were provided at the Board workshop on May 22, 2024. Revenue is derived from water sales, water meter charges, wastewater collection and treatment charges and other non-rate revenues. Water usage projections are 6,764,400 Hundred Cubic Feet, which is based on projected usage for fiscal year 2023- 24 plus 1%. The revenue from water sales is projected to be $17,920,000 for fiscal year 2024-25. Fixed (meter) charge revenue projections are $10,525,000, which is about 4% higher than the previous year due to adopted rate adjustments. Both water sales and the number of meters are based upon the previous year. The previous year had record low water sales and new meters may be added to the system with proposed developments. A conservative approach is being proposed for the water revenue to reduce the likelihood of using reserves to fund operation expenditures. Wastewater System (collection) charges include a 9.2% increase to $6,515,000 due to Cost of Service rate adjustments on July 1, 2024. Adjustments / modifications to Wastewater Treatment rates have increased projected revenue 17.9% to $12,233,000 for the Reclamation fund in FY 2024-25. The operation of the SNRC will provide Non-Rate revenues from three sources. The fees and projected amounts for FY 2024-25 are: •Food Waste Hauler Tipping Fees - fees collected from haulers who dispose of their food waste in the SNRC digesters. Projected revenue is $2,048,000 based on collection of 25.6 million gallons of waste at $0.08 / gallon. •Local Resource Investment Program - for the District receives a contribution for new water supply for each acre foot of recycled water recharged to the Bunker Hill Basin. Projected revenue is $1,072,000 based on estimated production of 6,200 acre-feet of recycled water at $173/acre-foot. Other income / fees include delinquent fees and other collection charges, investment income, and miscellaneous revenue. These revenues are expected to increase by 77% to $1,616,000 due primarily to rising interest rates. Agenda Item #3a June 12, 20243 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 WA TER FUND WA STEWA TER FUND RECLA MA TION FUND TOTA L S ales & S ervices 28,445,000$ 6,515,000$ 12,233,000$ 47,193,000$ S NRC Non-Rate Revenue --3,120,000 3,120,000 Other Charges 531,000 115,000 70,000 716,000 Investment & Miscellaneous 520,000 100,000 280,000 900,000 Tot al Rev enue 29,496,000$ 6,730,000$ 15,703,000$ 51,929,000$ Operating Expenses 25,148,000$ 6,006,000$ 7,739,000$ 38,893,000$ Debt S ervice 2,662,000 482,000 7,731,000 10,875,000 Capital Outlay 1,128,000 242,000 83,000 1,453,000 Capital Improvement Program 558,000 -150,000 708,000 Tot al Expendit ures 29,496,000$ 6,730,000$ 15,703,000$ 51,929,000$ Expenses: The Five-Year Work Plan identifies the goals and objectives of each budget program at the District. Each program is evaluated for effectiveness based on the achievement of program goals and objectives. The expenses to achieve the goals and objectives are prioritized and balanced with the projected revenues. The Water Reclamation program will now account for all SNRC operating costs as well as debt service payments to the State Revolving Fund. The debt payment occurs in December, less than six months after the digesters begin to produce electricity. The program will not have sufficient revenue by December 2024; therefore, the fund will not be financially strong enough to share in administrative costs with the other two funds. Agenda Item #3a June 12, 20244 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 The following is a summary of each program budget, that include funding needed to accomplish program goals and objectives: PR O GR A M W A T E R F UN D W A S T E W A T E R F UN D R E C LA M A T I O N F UN D T O T A L 1 0 0 0 - Go v ern in g Bo ard 2 2 8 ,2 0 0$ 9 7 ,8 0 0$ -$ 3 2 6 ,0 0 0$ 2 0 0 0 - Gen eral Ad m in ist rat io n 9 1 1 ,4 0 0 3 9 0 ,6 0 0 -1 ,3 0 2 ,0 0 0 2 1 0 0 - Hu m an R eso u r c es & R isk Man ag em en t 2 ,5 3 0 ,5 0 0 1 ,0 8 4 ,5 0 0 -3 ,6 1 5 ,0 0 0 2 2 0 0 - P u b lic Affairs 1 ,0 5 9 ,1 0 0 4 5 3 ,9 0 0 -1 ,5 1 3 ,0 0 0 2 3 0 0 - C o n serv at io n 6 5 1 ,0 0 0 --6 5 1 ,0 0 0 3 0 0 0 - Fin an c e & Ac c o u n t in g 9 7 8 ,2 5 0 4 1 9 ,2 5 0 -1 ,3 9 7 ,5 0 0 3 2 0 0 - In fo rm at io n Tec h n o lo g y 1 ,3 2 3 ,7 0 0 5 6 7 ,3 0 0 -1 ,8 9 1 ,0 0 0 3 3 0 0 - C u st o m er S erv ic e 1 ,5 4 8 ,4 0 0 6 6 3 ,6 0 0 -2 ,2 1 2 ,0 0 0 3 4 0 0 - Met er S erv ic es 3 0 4 ,0 0 0 --3 0 4 ,0 0 0 4 0 0 0 - E n g in eer in g 9 2 4 ,7 0 0 3 9 6 ,3 0 0 -1 ,3 2 1 ,0 0 0 5 0 0 0 - W at er P ro d u c t io n Ad m in 7 1 0 ,0 0 0 --7 1 0 ,0 0 0 5 0 0 0 -5 1 - W ells 3 ,9 8 6 ,0 0 0 --3 ,9 8 6 ,0 0 0 5 0 0 0 -5 2 - Bo o st ers 1 ,0 4 4 ,0 0 0 --1 ,0 4 4 ,0 0 0 5 0 0 0 -5 4 - R eserv o ir s 4 4 5 ,0 0 0 --4 4 5 ,0 0 0 5 1 0 0 - W at er T reat m en t 1 ,6 2 9 ,0 0 0 --1 ,6 2 9 ,0 0 0 5 2 0 0 - W at er Q u alit y 6 0 5 ,0 0 0 --6 0 5 ,0 0 0 6 0 0 0 - Main t en an c e Ad m in 3 9 6 ,9 0 0 4 4 ,1 0 0 -4 4 1 ,0 0 0 6 1 0 0 - W at er Main t en an c e 3 ,7 1 1 ,2 5 0 --3 ,7 1 1 ,2 5 0 6 2 0 0 - W ast ewat er C o llec t io n -9 6 2 ,2 5 0 -9 6 2 ,2 5 0 6 3 0 0 - W at er R ec lam at io n --7 ,7 3 9 ,0 0 0 7 ,7 3 9 ,0 0 0 7 0 0 0 - Fac ilit ies Main t en an c e 1 ,5 2 7 ,4 0 0 6 5 4 ,6 0 0 -2 ,1 8 2 ,0 0 0 7 1 0 0 - Fleet Main t en an c e 6 3 4 ,2 0 0 2 7 1 ,8 0 0 -9 0 6 ,0 0 0 T O T A L 2 5 ,1 4 8 ,0 0 0$6 ,0 0 6 ,0 0 0$ 7 ,7 3 9 ,0 0 0$ 3 8 ,8 9 3 ,0 0 0$ Capital Outlay: The Capital Outlay Budget is an effort to plan for the replacement of vehicles and equipment, and to pay for in-depth planning studies. For fiscal year 2024- 25, the Capital Outlay Budget totals $1,453,000 with a summary of proposed acquisitions as follows: •$150,000 for Emergency Plan Updates •$150,000 for Website Redesign •$215,000 for Computer Hardware / Software •$20,000 for Engineering Plotter •$160,000 for Upper SAR HCP •$75,000 for SCADA Radios •$150,000 for Plant 134 Turbidity Meters and Clean-in-Place •$150,000 for Sourcewater Assessments •$65,000 for Salt Mitigation Study •$190,000 for Fencing at District Headquarters •$128,000 for Heavy Equipment Of the total cost for these acquisitions, $1,128,000 will be paid for by Water Fund Agenda Item #3a June 12, 20245 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 operating revenue, $242,000 will be paid for by Wastewater Fund revenue, and $83,000 will be paid out of Reclamation Fund revenue. Capital Improvement Program (CIP): This year’s proposed Capital Improvement Program Budget totals $7,390,000. The CIP consists of rehabilitation and replacement of assets to improve reliability and efficiency. The following projects meet one of the above criteria and are proposed for funding in the 2024-25 fiscal year: •Meter Replacement Program – The District completed installation of remote-read meters for all customer accounts in 2021. Some read captures have been inconsistent, so staff is proposing installation of a tower and data collector in the central west area of the District at Plant 132. This project is prioritized to mitigate the need for staff to manually confirm/take reads when an AMI system has been installed. Proposed funding is $150,000 for FY 2024-25. •Plant 56 Storage Tank Rehabilitation – The re-coating of the reservoir was deferred to repair the access road that was damaged due to a major storm. The re-coating of the reservoir and feasibility study to construct a new reservoir will be budgeted for FY 2024-25 with a proposed project budget of $1,000,000. •Plant 101 Hydro Tank Rehabilitation – The Hydro-pneumatic tank and booster pumps at Plant 101 serve 37 homes that are situated at elevations too high to be gravity fed by a nearby reservoir; and the tank and boosters need to be replaced and the Project was out for bid during FY 2023-24. The project is being planned for FY 2024-25 for an estimated cost of $900,000 which is being proposed for the FY 2024-25 budget. •North Fork Pipeline Rehabilitation – The purpose of this project is to fund necessary planning and design for upgrades to a riveted steel portion of the North Fork pipeline that functions as a syphon crossing Plunge Creek, and repairs to a portion of damaged reinforced concrete pipe with an irregular section near Carriage Hill and Highland Avenue. A budget of $100,000 is proposed to begin the design work. •Reservoir Seismic Retrofits – This project will install seismic retrofits to seven of the District’s critical storage tanks. Retrofitting reduces structural risks, minimizing disruptions, property damage, and safety hazards in the event of an earthquake. Funded by a $660,000 FEMA Hazard Mitigation Grant Program, this project allows effective use of external funding, optimizing the project's impact and cost-effectiveness. •Plant 129 Well Design & Construction - The purpose of this project is to replace Agenda Item #3a June 12, 20246 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 some of the groundwater production capacity lost when three wells had to be abandoned due to their close proximity to the Weaver recycled water recharge basins. Estimated costs are approximately $6,000,000 and staff is proposing to encumber $3,000,000 in water capacity fees, to begin the well drilling phase in FY 2024-25. •Water Main Replacement - This project will replace 1,127 feet of 4” wrapped steel water main in Elmwood Road, starting north from Lynwood Drive and then turning east to connect to the main in Dogwood Street. The new main will consist of 6” ductile iron pipe and will provide two benefits: enhanced fire flow capacity, and access to the pipeline in public right-of-ways rather than in private property. Work will be performed in-house by District staff, and a budget of $300,000 for design, and construction is proposed for FY 2024-25. •General Facilities Rehabilitation/Relocation - These line items involve various projects such as security upgrades and improving the aesthetics of buildings at plant sites; and relocating facilities in conjunction with City or County street or storm drain improvement projects. Proposed funding to address these projects is $450,000 for FY 2024-25 and will be funded by water operating revenue and replacement reserve. •Plant 39 Warehouse Building - The proposed warehouse at Plant 39 addresses the need for a dedicated space for storing water distribution parts in the District’s west end, essential for repair response times, especially during emergencies. The estimated cost for the Building is $380,000 to be paid out of operating revenue or replacement reserves. •Gate Valve Replacement Program - Staff began a two-year project to replace broken isolation valves. Approximately 40 broken valves were identified in the water distribution system and staff proposes a budget of $300,000 in fiscal year 2024-25 to complete replacement of these valves. Funds for this work would be paid out of water replacement revenue. •Weaver Basins Emergency Storage Pumping Improvements - The emergency storage basin next to Weaver Basins was designed to use a trailer-mounted pump to return water from the basin to the sewer main in Greenspot Road. This project, with a proposed budget of $150,000, involves the potential construction of permanent pumping facilities to provide this function. If approved, staff proposes to pay for the above $7,390,000 in CIP projects as follows: •$558,000 from Water Operating Revenue •$3,000,000 from Water Capacity Fees •$3,022,000 from Water Replacement Reserve Agenda Item #3a June 12, 20247 Meeting Date: June 12, 2024 Agenda Item #3a Informational Item 1 6 5 2 •$150,000 from Water Reclamation Operating Revenue, and •$660,000 from Grants Debt Service: The 2024-25 budget for debt service is $10,875,000, which will allow the District to make timely debt service payments on all outstanding debt issues. Conclusion: The proposed FY 2024-25 budget balances revenues and expenses in all three funds (water, wastewater, and reclamation). AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT The proposed budget for FY 2024-25 has encumbered all projected revenue, fees, and charges, totaling $51.9 million, toward operating expenses, capital expenditures, and debt service. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Presentation 2. Budget Reports Brian Tompkins, Chief Financial Officer June 12, 2024 FY 2024-25 OPERATING & CAPITAL BUDGETS 2 STRATEGIC PLANNING WORKFLOW 3 OPERATING BUDGET SUMMARY DESCRIPTION WATER FUND WASTEWATER FUND RECLAMATION FUND TOTAL Revenue Sales & Services $ 28,445,000 $ 6,515,000 $ 12,233,000 $ 47,193,000 SNRC Non-Rate Revenue - - 3,120,000 3,120,000 Other Charges 531,000 115,000 70,000 716,000 Interest & Miscellaneous Revenue 520,000 100,000 280,000 900,000 TOTAL REVENUE $29,496,000 $ 6,730,000 $ 15,703,000 $51,929,000 Expenditures Operations 25,148,000 6,006,000 7,739,000 38,893,000 Debt Service 2,662,000 482,000 7,731,000 10,875,000 Capital Expenditures 1,686,000 242,000 233,000 2,161,000 TOTAL EXPENDITURES $29,496,000 $ 6,730,000 $ 15,703,000 $51,929,000 4 REVENUE / BUDGET SUMMARY Labor 29%Operations 46% Debt Service 21% Capital Expenditures 4% TOTAL EXPENSES $51,929,000 Water Fund 57% Wastewater Fund 13% Water Reclamation Fund 30% TOTAL REVENUE $51,929,000 5 PROGRAM OVERVIEW 6 BUDGET ALLOCATION BY PROGRAM DESCRIPTION WATER FUND WASTEWATER FUND RECLAMATION FUND TOTAL FY 2023-24 BUDGETED CHANGE 1000 - Governing Board $ 228,200 $ 97,800 $ - $ 326,000 $ 359,000 -9% 2000 - General Administration 911,400 390,600 - 1,302,000 1,370,000 -5% 2100 - Human Resources & Risk Management 2,530,500 1,084,500 - 3,615,000 2,671,000 35% 2200 - Public Affairs 1,059,100 453,900 - 1,513,000 1,240,000 22% 2300 - Conservation 651,000 - - 651,000 615,000 6% 3000 - Finance & Accounting 978,250 419,250 - 1,397,500 1,304,000 7% 3200 - Information Technology 1,323,700 567,300 - 1,891,000 1,592,000 19% 3300 - Customer Service 1,548,400 663,600 - 2,212,000 2,048,000 8% 3400 - Meter Services 304,000 - - 304,000 292,000 4% 4000 - Engineering 924,700 396,300 - 1,321,000 1,298,000 2% 5000 - Water Production 6,185,000 - - 6,185,000 5,942,000 4% 5100 - Water Treatment 1,629,000 - - 1,629,000 1,275,000 28% 5200 - Water Quality 605,000 - - 605,000 504,000 20% 6000 - Maintenance Admin 396,900 44,100 - 441,000 465,000 -5% 6100 - Water Maintenance 3,711,250 - - 3,711,250 3,246,000 14% 6200 - Wastewater Collection - 962,250 - 962,250 801,000 20% 6300 - Water Reclamation - - 7,739,000 7,739,000 10,781,000 -28% 7000 - Facilities Maintenance 1,527,400 654,600 - 2,182,000 2,053,000 6% 7100 - Fleet Maintenance 634,200 271,800 - 906,000 760,000 19% TOTAL $25,148,000 $ 6,006,000 $ 7,739,000 $ 38,893,000 $38,616,000 1% 7 GOVERNING BOARD FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 359,000 $ 321,422 $ 326,000 -9%1% STAFFING FY 2023-24 STAFFING FY 2024-25 0 0 Policy Decisions Engage Community Strategic Priorities There are five Elected Officials 8 GENERAL ADMINISTRATION City Creek Mutual Water Company Document & Records Management Organizational Priorities / Philosophies STAFFING FY 2023-24 STAFFING FY 2024-25 3 3 9 HUMAN RESOURCES & RISK MANAGEMENT Emergency Preparedness Program Positive Organizational Culture Provide Educational Opportunities FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 2,671,000 $ 2,906,915 $ 3,615,000 35%9% STAFFING FY 2023-24 STAFFING FY 2024-25 2 2 10 PUBLIC AFFAIRS Strategic Community Engagement Enhance District’s Priorities Legislative & Grants FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 1,240,000 $ 1,001,820 $ 1,513,000 22%4% STAFFING FY 2023-24 STAFFING FY 2024-25 4 4 11 CONSERVATION Water Use Efficiencies Rebate Program Water Resource Education FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 615,000 $ 541,205 $ 651,000 6%2% STAFFING FY 2023-24 STAFFING FY 2024-25 1 1 12 FINANCE & ACCOUNTING Financial Stability SNRC Budgeting FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 1,304,000 $ 1,085,519 $ 1,397,500 7%4% STAFFING FY 2023-24 STAFFING FY 2024-25 6 6 13 INFORMATION TECHNOLOGY Technology Infrastructure Systems & Cybersecurity Reporting & Automation FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 1,592,000 $ 1,345,755 $ 1,891,000 19%5% STAFFING FY 2023-24 STAFFING FY 2024-25 3 3 14 CUSTOMER SERVICE Organizational Service Needs Processes & Fees AMI Data State Compliance FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 2,048,000 $ 2,002,016 $ 2,212,000 8%6% STAFFING FY 2023-24 STAFFING FY 2024-25 7 7 15 METER SERVICES AMI Inspection Program AMI Coverage Meter Testing Compliance FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 292,000 $ 252,388 $ 304,000 4%1% STAFFING FY 2023-24 STAFFING FY 2024-25 2 2 16 ENGINEERING Capital Improvement Program Water & Energy Resources FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 1,298,000 $ 1,099,793 $ 1,321,000 2%3% STAFFING FY 2023-24 STAFFING FY 2024-25 3 3 17 WATER PRODUCTION SNRC Discharge Location Water Production Reliability Rehabilitate Plant Components FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 5,942,000 $ 4,714,842 $ 6,185,000 4%16% STAFFING FY 2023-24 STAFFING FY 2024-25 7 7 18 WATER TREATMENT Maximize Water Production Replacement Plan Clean-in-Place Equipment FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 1,275,000 $ 1,692,118 $ 1,629,000 28%4% STAFFING FY 2023-24 STAFFING FY 2024-25 2 2 19 WATER QUALITY Water Quality Compliance Backflow Program Enhancements FOG Program STAFFING FY 2023-24 STAFFING FY 2024-25 2 2 FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 504,000 $ 442,810 $ 605,000 20%1% 20 WATER MAINTENANCE Emergency Response Readiness Replacement Plan Asset Management FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 3,711,000 $ 3,739,172 $ 4,152,250 12%11% STAFFING FY 2023-24 STAFFING FY 2024-25 16 16 21 WASTEWATER COLLECTION Maintenance & Management Support FOG Program Clear Sewer Mains FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 801,000 $ 749,349 $ 962,250 20%2% STAFFING FY 2023-24 STAFFING FY 2024-25 4 4 22 WATER RECLAMATION SNRC Resourcing Compliance Requirements Long-Term Sustainability STAFFING FY 2023-24 STAFFING FY 2024-25 8 9 FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 10,781,000 $ 10,086,944 $ 7,739,000 -28%20% 23 FACILITIES MAINTENANCE Improvements Rehabilitate Facilities Security Needs FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 2,053,000 $ 2,210,805 $ 2,182,000 6%6% STAFFING FY 2023-24 STAFFING FY 2024-25 2 3 24 FLEET MAINTENANCE Fleet Management Air Quality Management New Legislation Affects FY 2023-24 BUDGET FY 2023-24 PROJECTED FY 2024-25 PROPOSED % CHANGE % OPERATING $ 760,000 $ 741,026 $ 906,000 19%2% STAFFING FY 2023-24 STAFFING FY 2024-25 1 1 25 CAPITAL BUDGET 26 Funding Sources for Water Projects CAPITAL IMPROVEMENT PROJECTS: WATER FUND DESCRIPTION AMOUNT Meter Program $ 150,000 Tank / Reservoir Rehabilitation 1,000,000 Plant 101 - Rehabilitate Hydro and Booster System 900,000 North Fork Pipeline Rehabilitation 100,000 Reservoir Seismic Retrofits 660,000 Plant 129 Well - Design & Construction 3,000,000 Water Main Replacement - Elmwood & Dogwood Road 300,000 Facility Relocations 100,000 Facility Rehabilitations 350,000 Plant 39 - Warehouse Building 380,000 Gate Valve Replacement Program 300,000 TOTAL PROJECT COSTS $7,240,000 Water Operating Revenue $558,000 Water Replacement Reserve $3,022,000 Water Capacity Fees $3,000,000 Grants $660,000 27 CAPITAL IMPROVEMENT PROJECT: RECLAMATION FUND Funding Source for Water Reclamation ProjectDESCRIPTIONAMOUNT Weaver Basins Emergency Storage Pumping Improvements $ 150,000 TOTAL PROJECT COSTS $ 150,000 Water Reclamation Operating Revenue $150,000 28 CAPITAL BUDGET FUNDING SUMMARY DESCRIPTION WATER FUND WASTEWATER FUND RECLAMATION FUND TOTAL Capital Outlay $ 1,128,000 $ 242,000 $ 83,000 $ 1,453,000 Capital Improvement Program 7,240,000 - 150,000 7,390,000 TOTAL EXPENDITURES $ 8,368,000 $ 242,000 $ 233,000 $ 8,843,000 Operating Revenue 1,686,000 242,000 233,000 2,161,000 Replacement Reserve 3,022,000 - - 3,022,000 Capacity Fees 3,000,000 - - 3,000,000 Grants / Loans 660,000 - - 660,000 TOTAL SOURCES $ 8,368,000 $ 242,000 $ 233,000 $ 8,843,000 29 AUTHORIZED POSITIONS 30 •Total Full-Time Positions: 75 •Part-Time Positions: 3 •Position Changes: +2 •Wastewater Treatment Plant Operator III •Facilities Maintenance Worker I AUTHORIZED POSITIONS QUESTIONS? Highland, California Annual Publication of East Valley Water District 2 0 2 4 - 2 5 f i s c a l y e a r b u d g e t DRAFT East Valley Water District Consolidated Financial Summary District -Wide Summary 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed REVENUES 4100 - Water Sales 17,004,577$ 18,027,000$ 18,464,499$ 18,992,000$ 965,000$ 5% 4200 - Meter Charges 9,831,561 10,096,000 10,067,528 10,525,000 429,000 4% 4301 - Penalties 627,342 510,000 635,109 586,000 76,000 15% 4400 - WW Collection Charges 5,651,554 5,968,000 5,957,067 6,515,000 547,000 9% 4500 - WW Treatment Charges 10,108,850 10,379,000 10,572,000 12,233,000 1,854,000 18% 4600 - Other Operating Revenue 2,458,880 542,000 2,007,217 2,178,000 1,636,000 302% 4700 - Miscellaneous Revenue 379,334 540,000 536,370 900,000 360,000 67% 4801 - Gain on Disposal of Assets 30,134 - - - - 0% TOTAL REVENUES 46,092,232$ 46,062,000$ 48,239,790$ 51,929,000$ 5,867,000$ 13% 46,092,232 46,062,000 48,239,790 51,929,000 EXPENSES - OPERATING BY PROGRAM 1000 - Governing Board 376,456$ 359,000$ 321,422$ 326,000$ (33,000)$ -9% 2000 - General Administration 1,268,646 1,370,000 1,214,618 1,302,000 (68,000) -5% 2100 - Human Resources & Risk Management 2,382,834 2,671,000 2,906,915 3,615,000 944,000 35% 2200 - Public Affairs 1,674,906 1,240,000 1,001,820 1,513,000 273,000 22% 2300 - Conservation 1,020,922 615,000 541,205 651,000 36,000 6% 3000 - Finance & Accounting 1,221,105 1,304,000 1,085,519 1,397,500 93,500 7% 3200 - Information Technology 1,226,431 1,592,000 1,345,755 1,891,000 299,000 19% 3300 - Customer Service 2,001,535 2,048,000 2,002,016 2,212,000 164,000 8% 3400 - Meter Services 256,211 292,000 252,388 304,000 12,000 4% 4000 - Engineering 1,151,657 1,298,000 1,099,793 1,321,000 23,000 2% 5000 - Water Production 5,543,730 5,942,000 4,714,842 6,185,000 243,000 4% 5100 - Water Treatment 1,110,495 1,275,000 1,692,118 1,629,000 354,000 28% 5200 - Water Quality 440,703 504,000 442,810 605,000 101,000 20% 6000 - Water Maintenance Admin 435,490 465,000 485,908 441,000 (24,000) -5% 6100 - Water Maintenance 3,542,288 3,246,000 3,253,264 3,711,250 465,250 14% 6200 - Wastewater Collection 752,474 801,000 749,349 962,250 161,250 20% 6300 - Water Reclamation 9,601,460 10,781,000 10,086,944 7,739,000 (3,042,000) -28% 7000 - Facilities Maintenance 2,159,835 2,053,000 2,210,805 2,182,000 129,000 6% 7100 - Fleet Maintenance 808,244 760,000 741,026 906,000 146,000 19% TOTAL OPERATING EXPENSES 36,975,422$ 38,616,000$ 36,148,517$ 38,893,000$ 277,000$ 1% 36,975,422 38,616,000 36,148,517 38,893,000 EXPENSES - OTHER Debt Principal 1,435,957$ 2,392,000$ 2,392,000$ 6,785,000$ 4,393,000$ 184% Debt Interest Expense 956,614 984,000 984,000 4,090,000 3,106,000 316% Capital Outlay 164,804 1,105,000 1,105,000 1,453,000 348,000 31% Capital Improvement 5,659,932 2,995,000 2,995,000 708,000 (2,287,000) -76% Transfer to (from) Reserves 899,503 (30,000) 4,615,273 - 30,000 -100% TOTAL OTHER EXPENSES 9,116,810$ 7,446,000$ 12,091,273$ 13,036,000$ 5,590,000$ 75% TOTAL OPERATING / OTHER EXPENSES 46,092,232$ 46,062,000$ 48,239,790$ 51,929,000$ 5,867,000$ 13% NET SURPLUS (DEFICIT) -$ -$ -$ -$ -$ - Page 1 of 23 WATER FUND FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Budget FY 2023-24 Projected FY 2024-25 Budget REVENUE / SOURCES Water Sales 18,472,875$ 17,004,577$ 17,695,000$ 18,014,499$ 17,920,000$ Meter Charges 9,192,297 9,831,561 10,096,000 10,067,528 10,525,000 Penalties 298,362 567,398 450,000 574,408 416,000 Other Operating Revenue 1,420,752 1,485,861 42,000 1,188,142 115,000 Miscellaneous Revenue 180,486 345,869 420,000 193,337 520,000 Gain on Disposal of Assets 807,425 23,669 - - - TOTAL REVENUE / SOURCES 30,372,197$ 29,258,935$ 28,703,000$ 30,037,914$ 29,496,000$ 30,372,197 29,258,935 28,703,000 30,037,914 29,496,000 OPERATING EXPENSES - - - - - Employment Expenses 9,787,000$ 9,502,190$ 9,484,200$ 9,261,830$ 10,313,300$ Water Costs 373,096 257,161 768,000 595,316 833,000 Power Costs 2,565,150 3,467,006 3,165,000 2,433,808 3,225,000 Materials & Supplies 1,604,795 1,937,379 1,617,600 1,667,084 1,847,500 Contract Services 5,048,055 6,458,208 7,077,000 6,881,434 8,524,000 Other Operating Expenses 507,757 475,594 383,200 312,788 405,200 TOTAL OPERATING EXPENSES 19,885,853$ 22,097,538$ 22,495,000$ 21,152,260$ 25,148,000$ 19,885,853 22,097,538 22,495,000 21,152,260 25,148,000 EXPENSES - OTHER - - - - - Debt Principal 2,088,231$ 1,260,957$ 2,217,000$ 2,217,000$ 1,873,000$ Debt Interest Expense 906,479 812,244 886,000 886,000 789,000 Other Non-Operating Expense 322,574 - - - - Capital Outlay 541,195 164,804 670,000 670,000 1,128,000 Capital Improvement Program 2,724,603 5,118,007 2,695,000 2,695,000 558,000 Transfer to (from) Reserves 3,903,262 (194,615) (260,000) 2,417,654 - TOTAL EXPENSES - OTHER 10,486,344$ 7,161,397$ 6,208,000$ 8,885,654$ 4,348,000$ 3,903,262 (194,615) - 2,417,654 - TOTAL OPERATING / OTHER EXPENSES 30,372,197$ 29,258,935$ 28,703,000$ 30,037,914$ 29,496,000$ NET SURPLUS (DEFICIT) -$ -$ -$ -$ -$ Page 2 of 23 WASTEWATER FUND FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Budget FY 2023-24 Projected FY 2024-25 Budget REVENUE / SOURCES Penalties 106,560$ 59,944$ 60,000$ 60,701$ 110,000$ Wastewater System Charges 4,828,525 5,651,554 5,968,000 5,957,067 6,515,000 Wastewater Treatment Charges 9,764,357 - - - - Other Operating Revenue 1,745,551 523,441 - 742,202 5,000 Miscellaneous Revenue 17,070 33,465 20,000 175,303 100,000 Gain on Disposal of Assets 235,137 6,465 - - - TOTAL REVENUE / SOURCES 16,697,200$ 6,274,869$ 6,048,000$ 6,935,273$ 6,730,000$ 16,697,200 6,274,869 6,048,000 6,935,273 6,730,000 OPERATING EXPENSES Employment Expenses 2,549,215$ 2,602,446$ 2,569,800$ 2,436,720$ 2,783,700$ Materials & Supplies 157,881 123,888 155,400 159,799 173,750 Contract Services 10,259,072 1,784,271 2,121,000 2,231,612 2,930,750 Other Operating Expenses 92,460 80,572 113,800 81,182 117,800 TOTAL OPERATING EXPENSES 13,058,628$ 4,591,177$ 4,960,000$ 4,909,313$ 6,006,000$ 13,058,628 4,591,177 4,960,000 4,909,313 6,006,000 EXPENSES - OTHER Debt Principal 170,000$ 175,000$ 175,000$ 175,000$ 385,000$ Debt Interest Expense 210,654 144,370 98,000 98,000 97,000 Other Non-Operating Expense 158,990 - - - - Capital Outlay - - 285,000 285,000 242,000 Capital Improvement Program 679,228 541,925 300,000 300,000 - Transfer to (from) Reserves 2,419,700 822,397 230,000 1,167,960 - TOTAL EXPENSES - OTHER 3,638,572$ 1,683,692$ 1,088,000$ 2,025,960$ 724,000$ 1,218,872 861,295 1,088,000 858,000 724,000 TOTAL OPERATING / OTHER EXPENSES 16,697,200$ 6,274,869$ 6,048,000$ 6,935,273$ 6,730,000$ NET SURPLUS (DEFICIT) -$ -$ -$ -$ -$ Page 3 of 23 WATER RECLAMATION FUND FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Budget FY 2023-24 Projected FY 2024-25 Budget REVENUE / SOURCES Water Sales -$ -$ 332,000$ 450,000$ 1,072,000$ Penalties - - - - 60,000 Wastewater Treatment Charges - 10,108,850 10,379,000 10,572,000 12,233,000 Other Operating Revenue - 449,578 500,000 76,873 2,058,000 Miscellaneous Revenue - - 100,000 167,730 280,000 TOTAL REVENUE / SOURCES -$ 10,558,428$ 11,311,000$ 11,266,603$ 15,703,000$ - 10,558,428 11,311,000 11,266,603 15,703,000 OPERATING EXPENSES Employment Expenses -$ 952,828$ 1,259,000$ 1,225,740$ 1,732,000$ Power Costs - 178,308 1,500,000 1,300,000 1,400,000 Materials & Supplies - 72,847 618,000 308,000 787,000 Contract Services - 9,079,706 7,764,000 7,241,229 3,800,000 Other Operating Expenses - 3,018 20,000 11,975 20,000 TOTAL OPERATING EXPENSES -$ 10,286,707$ 11,161,000$ 10,086,944$ 7,739,000$ - 10,286,707 11,161,000 10,086,944 7,739,000 EXPENSES - OTHER Debt Principal -$ -$ -$ -$ 4,527,000$ Debt Interest Expense - - - - 3,204,000 Capital Outlay - - 150,000 150,000 83,000 Capital Improvement Program - - - - 150,000 Transfer to (from) Reserves - 271,721 - 1,029,659 - TOTAL EXPENSES - OTHER -$ 271,721$ 150,000$ 1,179,659$ 7,964,000$ - - 150,000 150,000 7,964,000 TOTAL OPERATING / OTHER EXPENSES -$ 10,558,428$ 11,311,000$ 11,266,603$ 15,703,000$ NET SURPLUS (DEFICIT) -$ -$ -$ -$ -$ Page 4 of 23 East Valley Water District Governing Board 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 111,150$ 120,000$ 109,200$ 142,000$ $ 22,000 18% 5200 - Benefits 71,303 90,000 64,378 90,000 - 0% OPERATING EXPENSES 6201 - Materials & Supplies - 3,000 1,844 3,000 - 0% 6301 - Contract Services 172,161 110,000 110,000 55,000 (55,000) -50% 6307 - Uniforms 320 1,000 1,000 1,000 - 0% 6502 - Professional Development 21,522 35,000 35,000 35,000 - 0% GOVERNING BOARD TOTAL 376,456$ 359,000$ 321,422$ 326,000$ (33,000)$ -9% Page 5 of 23 East Valley Water District General Administration 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 559,084$ 582,000$ 580,800$ 621,000$ 39,000$ 7% 5102 - Temporary Labor 853 30,000 6,976 30,000 - 0% 5103 - Overtime 2,252 4,000 3,942 4,000 - 0% 5200 - Benefits 286,724 264,000 260,018 267,000 3,000 1% OPERATING EXPENSES 6201 - Materials & Supplies 533 4,000 536 3,000 (1,000) -25% 6203 - Office Supplies 1,269 3,000 2,256 3,000 - 0% 6301 - Contract Services 123,601 161,000 121,450 42,000 (119,000) -74% 6303 - Printing & Publishing 2,206 3,000 436 3,000 - 0% 6304 - Legal Services 143,426 120,000 95,448 120,000 - 0% 6307 - Uniforms 1,097 1,000 - 1,000 - 0% 6314 - Litigation Services 7,953 25,000 8,566 50,000 25,000 100% 6402 - Telephone 1,838 3,000 1,737 3,000 - 0% 6406 - Postage- 1,000 51 1,000 - 0% 6501 - Memberships & Dues 113,050 104,000 96,386 104,000 - 0% 6502 - Professional Development 11,814 50,000 23,497 30,000 (20,000) -40% 6504 - Meetings 12,946 15,000 12,519 20,000 5,000 33% GENERAL ADMIN TOTAL 1,268,646$ 1,370,000$ 1,214,618$ 1,302,000$ (68,000)$ -5% Page 6 of 23 East Valley Water District Human Resources and Risk Management 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 331,495$ 329,000$ 318,451$ 353,000$ 24,000$ 7% 5103 - Overtime 1,828 3,000 2,728 3,000 - 0% 5200 - Benefits 195,452 199,000 210,804 214,000 15,000 8% OPERATING EXPENSES 6201 - Materials & Supplies 854 6,000 1,000 4,000 (2,000) -33% 6203 - Office Supplies 1,494 1,000 800 1,000 - 0% 6301 - Contract Services 126,842 150,000 43,000 320,000 170,000 113% 6303 - Printing & Publishing 569 1,000 500 1,000 - 0% 6304 - Legal Services 29,329 15,000 8,000 15,000 - 0% 6307 - Uniforms 43 - - - - 0% 6402 - Telephone 644 1,000 400 1,000 - 0% 6406 - Postage49 1,000 900 1,000 - 0% 6501 - Memberships & Dues 4,832 4,000 4,270 4,000 - 0% 6502 - Professional Development 3,826 9,000 6,300 12,000 3,000 33% 6504 - Meetings 7,312 3,000 3,000 3,000 - 0% 6505 - Employee Recognition 44,361 40,000 19,000 40,000 - 0% 6701 - General Insurance 1,130,081 1,548,000 1,770,762 2,282,000 734,000 47% 6702 - Insurance Claims 40,524 10,000 28,000 10,000 - 0% 6705 - Retiree Benefits 463,299 351,000 489,000 351,000 - 0% HUMAN RESOURCES TOTAL 2,382,834$ 2,671,000$ 2,906,915$ 3,615,000$ 944,000$ 35% Page 7 of 23 East Valley Water District Public Affairs 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 670,411$ 429,000$ 462,159$ 517,000$ 88,000$ 21% 5103 - Overtime 11,981 17,000 10,212 17,000 - 0% 5200 - Benefits 233,195 127,000 154,046 153,000 26,000 20% OPERATING EXPENSES 6201 - Materials & Supplies 129,171 77,000 50,000 95,000 18,000 23% 6203 - Office Supplies 4,862 2,000 1,500 1,000 (1,000) -50% 6301 - Contract Services 345,059 380,000 165,000 475,000 95,000 25% 6303 - Printing & Publishing 185,156 127,000 111,100 133,000 6,000 5% 6304 - Legal Services 5,950 5,000 6,600 5,000 - 0% 6307 - Uniforms 5,226 1,000 1,246 2,000 1,000 100% 6402 - Telephone 3,871 3,000 3,187 3,000 - 0% 6406 - Postage 25,067 36,000 11,700 32,000 (4,000) -11% 6501 - Memberships & Dues 22,967 21,000 7,200 23,000 2,000 10% 6502 - Professional Development 5,179 3,000 6,900 23,000 20,000 667% 6503 - Education Assistance - - - 5,000 5,000 100% 6504 - Meetings 5,290 7,000 4,800 11,000 4,000 57% FACILITIES RENTAL EXPENSES 6201 - Materials & Supplies 18,145 - 302 - - 0% 6301 - Contract Services 616 3,000 1,168 9,000 6,000 200% 6312 - Janitorial Services 2,760 2,000 4,700 9,000 7,000 350% PUBLIC AFFAIRS TOTAL 1,674,906$ 1,240,000$ 1,001,820$ 1,513,000$ 273,000$ 22% Page 8 of 23 East Valley Water District Conservation 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 113,417$ 107,000$ 107,820$ 123,000$ $ 16,000 15% 5103 - Overtime 6,907 7,000 3,032 7,000 - 0% 5200 - Benefits 35,438 42,000 33,116 44,000 2,000 5% OPERATING EXPENSES 6201 - Materials & Supplies 28,061 25,000 13,100 62,000 37,000 148% 6203 - Office Supplies 242 1,000 800 1,000 - 0% 6205 - Conservation Rebates 227,661 70,000 85,400 85,000 15,000 21% 6301 - Contract Services 504,462 270,000 253,081 237,000 (33,000)-12% 6303 - Printing & Publishing 75,048 50,000 24,700 52,000 2,000 4% 6304 - Legal Services - 1,000 200 1,000 - 0% 6307 - Uniforms 499 1,000 643 1,000 - 0% 6402 - Telephone 937 2,000 328 2,000 - 0% 6406 - Postage 19,262 24,000 9,000 24,000 - 0% 6501 - Memberships & Dues 4,004 12,000 7,754 8,000 (4,000) -33% 6502 - Professional Development 2,569 2,000 1,431 3,000 1,000 50% 6504 - Meetings 2,415 1,000 800 1,000 - 0% CONSERVATION TOTAL 1,020,922$ 615,000$ 541,205$ 651,000$ 36,000$ 6% Page 9 of 23 East Valley Water District Finance and Accounting 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 698,045$ 735,000$ 607,007$ 823,000$ $ 88,000 12% 5103 - Overtime 11,660 13,000 7,606 13,000 - 0% 5200 - Benefits 277,953 374,000 338,489 383,000 9,000 2% OPERATING EXPENSES 6203 - Office Supplies 4,621 7,000 3,503 6,000 (1,000) -14% 6301 - Contract Services 192,195 90,000 72,440 91,000 1,000 1% 6302 - Banking Services 16,429 32,000 24,410 32,000 - 0% 6303 - Printing & Publishing 2,019 7,000 1,702 5,000 (2,000) -29% 6304 - Legal Services 4,606 10,000 2,253 10,000 - 0% 6307 - Uniforms 1,501 2,000 - 1,500 (500) -25% 6402 - Telephone 2,110 3,000 1,583 3,000 - 0% 6406 - Postage 301 1,000 383 1,000 - 0% 6501 - Memberships & Dues 2,136 5,000 3,320 5,000 - 0% 6502 - Professional Development 4,843 20,000 20,068 14,000 (6,000) -30% 6503 - Education Assistance - - - 5,000 5,000 100% 6504 - Meetings 2,686 5,000 2,646 5,000 - 0% 6704 - Bad Debt - - 109 - - 0% FINANCE TOTAL 1,221,105$ 1,304,000$ 1,085,519$ 1,397,500$ 93,500$ 7% Page 10 of 23 East Valley Water District Information Technology 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 438,190$ 433,000$ 389,176$ 487,000$ 54,000$ 12% 5102 - Temporary Labor - 17,000 19,752 17,000 - 0% 5103 - Overtime 430 - - - - 0% 5200 - Benefits 211,394 259,000 280,596 280,000 21,000 8% OPERATING EXPENSES 6201 - Materials & Supplies 66,414 65,000 96,500 80,000 15,000 23% 6203 - Office Supplies 970 5,000 900 5,000 - 0% 6301 - Contract Services 478,735 795,000 535,200 1,004,000 209,000 26% 6307 - Uniforms 1,011 1,000 200 1,000 - 0% 6402 - Telephone 23,614 12,000 19,400 12,000 - 0% 6501 - Memberships & Dues 130 4,000 3,107 4,000 - 0% 6502 - Professional Development 5,410 1,000 796 1,000 - 0% 6504 - Meetings 133 - 128 - - 0% INFORMATION TECHNOLOGY TOTAL 1,226,431$ 1,592,000$ 1,345,755$ 1,891,000$ 299,000$ 19% Page 11 of 23 East Valley Water District Customer Service 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 582,850$ 619,000$ 585,088$ 686,000$ 67,000$ 11% 5102 - Temporary Labor 52,252 - - - - 0% 5103 - Overtime 16,400 7,000 9,716 7,000 - 0% 5200 - Benefits 249,437 310,000 301,603 325,000 15,000 5% OPERATING EXPENSES 6203 - Office Supplies 7,160 7,000 2,170 7,000 - 0% 6301 - Contract Services 239,106 240,000 248,000 248,000 8,000 3% 6302 - Banking Services 276,944 369,000 388,718 380,000 11,000 3% 6303 - Printing & Publishing 10,394 10,000 10,000 10,000 - 0% 6304 - Legal Services 6,036 5,000 - 5,000 - 0% 6307 - Uniforms 2,721 4,000 4,000 4,000 - 0% 6308 - Billing Services 83,199 68,000 52,783 57,000 (11,000) -16% 6309 - Shut Off Notice Services 271,203 225,000 233,626 300,000 75,000 33% 6402 - Telephone 9,265 8,000 8,287 8,000 - 0% 6406 - Postage 186,463 153,000 153,000 153,000 - 0% 6501 - Memberships & Dues - 1,000 - - (1,000) -100% 6502 - Professional Development - 13,000 - 13,000 - 0% 6504 - Meetings 2,681 3,000 2,258 3,000 - 0% 6703 - Cash Over/Short (320) 1,000 - 1,000 - 0% 6704 - Bad Debt 5,744 5,000 2,767 5,000 - 0% CUSTOMER SERVICE TOTAL 2,001,535$ 2,048,000$ 2,002,016$ 2,212,000$ 164,000$ 8% Page 12 of 23 East Valley Water District Meter Services 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 171,033$ 173,000$ 159,183$ 181,000$ $ 8,000 5% 5103 - Overtime 2,289 6,000 412 6,000 - 0% 5200 - Benefits 80,253 101,000 89,642 104,000 3,000 3% OPERATING EXPENSES 6201 - Materials & Supplies - 1,000 - 1,000 - 0% 6202 - Tools - 3,000 - 3,000 - 0% 6301 - Contract Services - 5,000 - 5,000 - 0% 6307 - Uniforms 1,328 2,000 2,000 2,000 - 0% 6402 - Telephone 1,308 1,000 1,151 2,000 1,000 100% METER SERVICES TOTAL 256,211$ 292,000$ 252,388$ 304,000$ 12,000$ 4% Page 13 of 23 East Valley Water District Engineering 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 583,000$ 627,000$ 522,067$ 658,000$ $ 31,000 5% 5103 - Overtime - 3,000 - - (3,000) -100% 5200 - Benefits 173,739 153,000 116,479 154,000 1,000 1% OPERATING EXPENSES 6201 - Materials & Supplies 2,303 9,000 1,500 3,000 (6,000) -67% 6202 - Tools 2,252 7,000 5,700 1,000 (6,000) -86% 6203 - Office Supplies 627 3,000 960 2,000 (1,000) -33% 6301 - Contract Services 299,023 377,000 341,154 374,000 (3,000) -1% 6303 - Printing & Publishing - 3,000 - 1,000 (2,000) -67% 6304 - Legal Services 12,491 10,000 11,000 15,000 5,000 50% 6307 - Uniforms 932 3,000 500 3,000 - 0% 6402 - Telephone 3,380 3,000 2,610 3,000 - 0% 6405 - Permits 60,828 84,000 89,000 94,000 10,000 12% 6406 - Postage40 1,000 - 1,000 - 0% 6501 - Memberships & Dues 1,742 5,000 1,916 4,000 (1,000) -20% 6502 - Professional Development 10,737 7,000 6,707 7,000 - 0% 6504 - Meetings 563 3,000 200 1,000 (2,000) -67% ENGINEERING TOTAL 1,151,657$ 1,298,000$ 1,099,793$ 1,321,000$ 23,000$ 2% Page 14 of 23 East Valley Water District Water Production ADMINISTRATION 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 276,178$ 271,000$ 258,310$ 303,000$ $ 32,000 12% 5103 - Overtime 375 1,000 41 1,000 - 0% 5104 - Standby 14,442 15,000 46,527 47,000 32,000 213% 5200 - Benefits 150,981 180,000 192,099 196,000 16,000 9% OPERATING EXPENSES 6201 - Materials & Supplies 2,143 - 3,811 3,000 3,000 100% 6202 - Tools 674 6,000 3,177 6,000 - 0% 6203 - Office Supplies 5,322 9,000 5,449 4,000 (5,000) -56% 6301 - Contract Services 88,237 103,000 106,676 110,000 7,000 7% 6307 - Uniforms 11,638 15,000 12,023 15,000 - 0% 6402 - Telephone 11,796 14,000 13,748 14,000 - 0% 6501 - Memberships & Dues 735 3,000 588 3,000 - 0% 6502 - Professional Development 14,171 7,000 7,448 7,000 - 0% 6504 - Meetings 1,577 1,000 516 1,000 - 0% ADMINISTRATION TOTAL 578,269$ 625,000$ 650,413$ 710,000$ 85,000$ 14% WELLS 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 162,768$ 215,000$ 201,723$ 234,000$ $ 19,000 9% 5103 - Overtime 8,726 17,000 12,925 17,000 - 0% 5200 - Benefits 53,607 83,000 92,881 67,000 (16,000)-19% OPERATING EXPENSES 6101 - Purchased Water 31,557 200,000 200,000 300,000 100,000 50% 6102 - Groundwater Replenishment 109,631 451,000 280,647 352,000 (99,000)-22% 6103 - Water Assessment 115,973 117,000 114,669 181,000 64,000 55% 6201 - Materials & Supplies 69,896 45,000 41,252 45,000 - 0% 6204 - Chemicals 135,241 150,000 132,473 150,000 - 0% 6301 - Contract Services 134,154 265,000 46,839 265,000 - 0% 6403 - Electricity 2,567,441 2,275,000 1,659,279 2,275,000 - 0% 6405 - Permits 77,300 100,000 81,702 100,000 - 0% WELLS TOTAL 3,466,294$ 3,918,000$ 2,864,390$ 3,986,000$ 68,000$ 2% Page 15 of 23 East Valley Water District Water Production BOOSTERS 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 109,008$ 119,000$ 108,689$ 132,000$ 13,000$ 11% 5103 - Overtime 11,141 14,000 10,611 14,000 - 0% 5200 - Benefits 48,081 63,000 66,940 68,000 5,000 8% OPERATING EXPENSES 6201 - Materials & Supplies 13,817 20,000 16,555 20,000 - 0% 6301 - Contract Services 16,247 100,000 92,514 100,000 - 0% 6403 - Electricity 762,784 710,000 535,319 710,000 - 0% BOOSTERS TOTAL 961,078$ 1,026,000$ 830,628$ 1,044,000$ 18,000$ 2% RESERVOIRS 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 263,075$ 185,000$ 180,660$ 215,000$ 30,000$ 16% 5103 - Overtime 13,267 14,000 59,416 60,000 46,000 329% 5200 - Benefits 179,144 74,000 57,231 65,000 (9,000) -12% OPERATING EXPENSES 6201 - Materials & Supplies 16,425 5,000 2,447 30,000 25,000 500% 6204 - Chemicals 30,516 50,000 18,533 30,000 (20,000) -40% 6301 - Contract Services 35,662 45,000 51,124 45,000 - 0% RESERVOIRS TOTAL 538,089$ 373,000$ 369,411$ 445,000$ 72,000$ 19% TOTAL WATER PRODUCTION 5,543,730$ 5,942,000$ 4,714,842$ 6,185,000$ 243,000$ 4% Page 16 of 23 East Valley Water District Water Treatment 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 263,315$ 273,000$ 266,431$ 304,000$ 31,000$ 11% 5103 - Overtime 57,477 39,000 28,429 39,000 - 0% 5200 - Benefits 138,374 164,000 180,855 179,000 15,000 9% OPERATING EXPENSES 6201 - Materials & Supplies 157,681 70,000 113,513 20,000 (50,000) -71% 6204 - Chemicals 156,860 195,000 254,635 180,000 (15,000) -8% 6301 - Contract Services 195,242 347,000 605,566 662,000 315,000 91% 6307 - Uniforms 461 2,000 491 2,000 - 0% 6402 - Telephone 4,304 5,000 2,988 3,000 (2,000) -40% 6403 - Electricity 136,781 180,000 239,210 240,000 60,000 33% WATER TREATMENT TOTAL 1,110,495$ 1,275,000$ 1,692,118$ 1,629,000$ 354,000$ 28% Page 17 of 23 East Valley Water District Water Quality 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed WELLS PERSONNEL EXPENSES 5101 - Regular Labor 110,633$ 98,000$ 99,360$ 133,000$ 35,000$ 36% 5103 - Overtime 2,596 6,000 2,024 6,000 - 0% 5200 - Benefits 26,614 41,000 17,609 24,000 (17,000) -41% WELLS OPERATING EXPENSES 6201 - Materials & Supplies 12,414 14,000 14,000 14,000 - 0% 6301 - Contract Services 55,987 59,000 59,000 95,000 36,000 61% 6307 - Uniforms 1,170 4,000 4,000 4,000 - 0% 6504 - Meetings 234 1,000 1,000 1,000 - 0% RESERVOIR PERSONNEL EXPENSES 5101 - Regular Labor 110,420 125,000 99,360 146,000 21,000 17% 5103 - Overtime 2,596 6,000 381 6,000 - 0% 5200 - Benefits 55,180 66,000 65,076 78,000 12,000 18% RESERVOIR OPERATING EXPENSES 6201 - Materials & Supplies 576 2,000 2,000 2,000 - 0% 6202 - Tools 3,000 9,000 9,000 9,000 - 0% 6301 - Contract Services 55,685 65,000 65,000 79,000 14,000 22% 6406 - Postage- 2,000 2,000 2,000 - 0% 6502 - Professional Development 3,598 3,000 3,000 3,000 - 0% 6503 - Education Assistance - 3,000 - 3,000 - 0% WATER QUALITY TOTAL 440,703$ 504,000$ 442,810$ 605,000$ 101,000$ 20% Page 18 of 23 East Valley Water District Water Maintenance 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 225,908$ 217,000$ 208,149$ 218,000$ 1,000$ 0% 5103 - Overtime 1,586 2,000 560 2,000 - 0% 5104 - Standby 23,903 20,000 46,059 20,000 - 0% 5200 - Benefits 135,013 158,000 173,130 132,000 (26,000) -16% OPERATING EXPENSES 6203 - Office Supplies 46 3,000 3,000 3,000 - 0% 6307 - Uniforms 3,692 1,000 1,234 2,000 1,000 100% 6402 - Telephone 35,724 41,000 30,637 41,000 - 0% 6501 - Memberships & Dues 1,204 2,000 2,000 2,000 - 0% 6502 - Professional Development 4,455 18,000 18,139 18,000 - 0% 6504 - Meetings 3,881 3,000 3,000 3,000 - 0% 6706 - Inventory Over/Short 78 - - - - 0% ADMINISTRATION TOTAL 435,490$ 465,000$ 485,908$ 441,000$ (24,000)$ -5% 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 1,143,044$ 1,064,000$ 1,043,228$ 1,280,000$ 216,000$ 20% 5103 - Overtime 337,271 319,000 380,941 219,000 (100,000) -31% 5200 - Benefits 550,451 620,000 586,095 630,000 10,000 2% OPERATING EXPENSES 6201 - Materials & Supplies 893,947 650,000 650,000 880,000 230,000 35% 6202 - Tools 51,991 36,000 36,000 67,000 31,000 86% 6301 - Contract Services 79,718 67,000 67,000 70,250 3,250 5% 6307 - Uniforms 34,162 40,000 40,000 40,000 - 0% 6310 - Street Services 444,869 450,000 450,000 525,000 75,000 17% 6405 - Permits 6,835 - - - - 0% PIPELINE MAINTENANCE TOTAL 3,542,288$ 3,246,000$ 3,253,264$ 3,711,250$ 465,250$ 14% WATER MAINTENANCE TOTAL 3,977,778$ 3,711,000$ 3,739,172$ 4,152,250$ 441,250$ 12% Page 19 of 23 East Valley Water District Wastewater Collection 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 420,449$ 371,000$ 349,470$ 396,000$ 25,000$ 7% 5103 - Overtime 32,093 9,000 12,177 9,000 - 0% 5200 - Benefits 128,981 174,000 143,973 177,000 3,000 2% OPERATING EXPENSES 6201 - Materials & Supplies 9,607 31,000 31,000 31,000 - 0% 6202 - Tools 7,115 11,000 11,000 6,250 (4,750) -43% 6301 - Contract Services 153,169 201,000 201,000 339,000 138,000 69% 6307 - Uniforms 1,060 4,000 729 4,000 - 0% WASTEWATER COLLECTION TOTAL 752,474$ 801,000$ 749,349$ 962,250$ 161,250$ 20% Page 20 of 23 East Valley Water District Water Reclamation 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 715,218$ 750,000$ 710,333$ 1,071,000$ 321,000$ 43% 5103 - Overtime 7,873 50,000 172,529 125,000 75,000 150% 5104 - Standby - 55,000 107 55,000 - 0% 5200 - Benefits 141,967 404,000 342,771 481,000 77,000 19% OPERATING EXPENSES - 0% 6201 - Materials & Supplies 6,920 68,000 68,000 91,000 23,000 34% 6202 - Tools 1,746 30,000 30,000 36,000 6,000 20% 6203 - Office Supplies 265 10,000 10,000 10,000 - 0% 6204 - Chemicals - 510,000 200,000 650,000 140,000 27% 6301 - Contract Services 9,450 1,032,000 1,032,000 3,770,000 2,738,000 265% 6303 - Printing & Publishing 970 1,000 - 1,000 - 0% 6304 - Legal Services 1,960 5,000 - - (5,000) -100% 6305 - Treatment Services 8,531,612 6,300,000 6,162,411 - (6,300,000) -100% 6307 - Uniforms 2,094 8,000 8,000 8,000 - 0% 6401 - Utilities 59 1,000 4,147 1,000 - 0% 6402 - Telephone - 3,000 1,671 3,000 - 0% 6403 - Electricity 178,308 1,500,000 1,300,000 1,400,000 (100,000) -7% 6404 - Fuel - 16,000 16,000 16,000 - 0% 6405 - Permits - 17,000 17,000 - (17,000) -100% 6406 - Postage - 1,000 - 1,000 - 0% 6501 - Memberships & Dues 602 12,000 4,975 12,000 - 0% 6502 - Professional Development 2,295 5,000 5,000 5,000 - 0% 6504 - Meetings 121 2,000 2,000 2,000 - 0% 6505 - Employee Recognition - 1,000 - 1,000 - 0% WATER RECLAMATION TOTAL 9,601,460$ 10,781,000$ 10,086,944$ 7,739,000$ (3,042,000)$ -28% Page 21 of 23 East Valley Water District Facilities Maintenance 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 231,473$ 219,000$ 208,033$ 304,000$ 85,000$ 39% 5103 - Overtime 17,966 14,000 11,256 14,000 - 0% 5200 - Benefits 121,289 123,000 119,880 162,000 39,000 32% ADMINISTRATION OPERATING EXPENSES 6201 - Materials & Supplies 113,278 40,000 69,734 40,000 - 0% 6202 - Tools 1,732 2,000 2,402 4,000 2,000 100% 6301 - Contract Services 836,418 772,000 976,053 772,000 - 0% 6306 - Rents & Leases 17,979 20,000 28,750 20,000 - 0% 6307 - Uniforms 8,723 11,000 7,561 11,000 - 0% 6311 - Landscape Services 118,801 131,000 136,492 131,000 - 0% 6312 - Janitorial Services 171,213 144,000 125,582 144,000 - 0% 6401 - Utilities 46,402 37,000 37,720 37,000 - 0% 6402 - Telephone 23,235 25,000 24,853 25,000 - 0% 6403 - Electricity 204,950 290,000 239,276 290,000 - 0% 6502 - Professional Development - 3,000 - 3,000 - 0% WELLS OPERATING EXPENSES 6201 - Materials & Supplies 1,395 3,000 1,999 3,000 - 0% 6301 - Contract Services 16,602 34,000 31,661 34,000 - 0% 6311 - Landscape Services 83,336 40,000 73,646 40,000 - 0% 6402 - Telephone 929 1,000 1,032 1,000 - 0% BOOSTERS OPERATING EXPENSES 6201 - Materials & Supplies 216 3,000 - 3,000 - 0% 6301 - Contract Services 8,152 5,000 - 5,000 - 0% 6311 - Landscape Services 33,594 35,000 28,728 35,000 - 0% TREATMENT OPERATING EXPENSES 6201 - Materials & Supplies 6,109 10,000 1,088 10,000 - 0% 6301 - Contract Services 30,779 22,000 15,507 25,000 3,000 14% 6311 - Landscape Services 36,283 27,000 36,372 27,000 - 0% 6312 - Janitorial Services 1,800 2,000 101 2,000 - 0% 6401 - Utilities 1,265 10,000 3,103 10,000 - 0% 6402 - Telephone 25,916 30,000 29,976 30,000 - 0% FACILITIES MAINTENANCE TOTAL 2,159,835$ 2,053,000$ 2,210,805$ 2,182,000$ 129,000$ 6% Page 22 of 23 East Valley Water District Fleet Maintenance 2022-23 Actuals 2023-24 Budget 2023-24 Projected 2024-25 Budget Amount Changed % Changed PERSONNEL EXPENSES 5101 - Regular Labor 98,525$ 100,000$ 87,776$ 105,000$ 5,000$ 5% 5103 - Overtime 1,099 3,000 6,280 3,000 - 0% 5200 - Benefits 21,643 41,000 30,467 32,000 (9,000) -22% OPERATING EXPENSES 6201 - Materials & Supplies 152,360 160,000 198,663 160,000 - 0% 6202 - Tools 13,792 15,000 21,333 15,000 - 0% 6203 - Office Supplies 52 5,000 448 5,000 - 0% 6301 - Contract Services 280,928 190,000 183,371 300,000 110,000 58% 6307 - Uniforms 1,804 1,000 1,142 1,000 - 0% 6402 - Telephone 1,079 1,000 472 1,000 - 0% 6404 - Fuel 236,962 240,000 211,074 280,000 40,000 17% 6501 - Memberships & Dues - 3,000 - 3,000 - 0% 6502 - Professional Development - 1,000 - 1,000 - 0% FLEET MAINTENANCE TOTAL 808,244$ 760,000$ 741,026$ 906,000$ 146,000$ 19% Page 23 of 23 Agenda Item #4a June 12, 20241 Meeting Date: June 12, 2024 Agenda Item #4a Discussion Item 1 6 5 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Contract with Nova Landscape for Landscape Services RECOMMENDATION That the Board of Directors authorize the General Manager to sign a contract with Nova Landscape for a one (1) year term, with four optional 1-year extensions. BACKGROUND / ANALYSIS East Valley Water District (District) maintains 54 facilities including water plants, storage plants, administrative facilities, and treatment plants. The District has utilized a landscape maintenance contractor to provide landscape services at District facilities. Landscape services of all District facilities are important to avoid weed abatement issues, address irrigation maintenance, and keep the outside areas of District facilities compliant with District standards. The required scope of services includes monthly and quarterly maintenance required for each District facility including ground maintenance, tree trimming, chemical application, and irrigation maintenance. The contract with the current landscape service contractor has expired. A Request for Proposal (RFP) was created and posted on the District’s online bid portal Planet Bids. The RFP was downloaded by 20 vendors and five (5) proposals were received from qualified landscape maintenance contractors. The proposals were evaluated based on qualifications, responsiveness, and cost. Nova Landscape is the highest ranked proposal. Nova Landscape is in Fontana, California and has field crews that serve nearby public agencies including the Cities of Fontana, Diamond Bar, Rancho Cucamonga, Chino Hills, and the City of Upland. Proposer Rank Nova Landscape 1 US Landscape 2 Excel Landscape 3 RP Landscape 4 Orozco Landscape 5 Agenda Item #4a June 12, 20242 Meeting Date: June 12, 2024 Agenda Item #4a Discussion Item 1 6 5 1 AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by the Operations staff. FISCAL IMPACT The proposed annual maintenance contract is approximately $70,000 less than the previous contract and will be reflected in future annual budgets accordingly. The annual contract amount will be included in the Fiscal Year 2024-25 budget and future support is subject to the cost being approved by the Board in future fiscal year budgets. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Nova Landscape Non-professional Services Agreement EAST VALLEY WATER DISTRICT AGREEMENT NO. 2024.08 FOR NON-PROFESSIONAL SERVICES WITH NOVA LANDSCAPE GROUP THIS AGREEMENT is made this ____ day of ____________ 2024, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and Nova Landscape Group, a Landscape Services Company (hereinafter referred to as “CONTRACTOR”). RECITALS WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services for Landscape Services also per Exhibit “A” (hereinafter referred to as “Project”); and WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONTRACTOR to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONTRACTOR AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and CONTRACTOR hereby accepts the engagement to perform certain services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 2 4 5 1 1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and other security documents required pursuant to Section 6.3 of this Agreement are received and approved by the DISTRICT. CONTRACTOR shall not proceed with said work until so authorized by the DISTRICT and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services provided for herein as an independent CONTRACTOR, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONTRACTOR is not to be considered an agent or employee of the DISTRICT for any purpose and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment, which the DISTRICT may be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR for work performed under this Agreement. ARTICLE II SERVICES OF CONTRACTOR 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not specifically addressed, include all related services ordinarily provided by the CONTRACTOR under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONTRACTOR shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office, of which copies will be made available to any interested party upon request. CONTRACTOR shall post a copy of such determination at each job site. If applicable, CONTRACTOR shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONTRACTOR or by any SUBCONTRACTOR. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 3 4 5 1 2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or by any SUBCONTRACTOR, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay. ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR, will provide all pertinent information necessary for CONTRACTOR’S performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONTRACTOR is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Dale Barlow or Kevin Smith as the person to act as the DISTRICT's representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall notify the CONTRACTOR of the change in writing. 3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONTRACTOR pursuant to this Agreement. The CONTRACTOR shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 4 4 5 1 3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials furnished hereunder shall not in any way relieve CONTRACTOR of responsibility for the technical adequacy of its work. Neither the DISTRICT's review, approval, or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONTRACTOR of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONTRACTOR or its SUBCONTRACTORs. CONTRACTOR’S obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees, and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONTRACTOR or its SUBCONTRACTORs as set forth above in this paragraph. ARTICLE IV INVOICING AND PAYMENTS TO CONTRACTOR 4.1 INVOICING SCHEDULE: The CONTRACTOR will invoice monthly for time and materials, based on total hours of work, rounded to the nearest quarter hour per the fee schedule set forth in Exhibit-A. 4.2 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONTRACTOR shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.4 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.4 of this Agreement is the maximum compensation to which CONTRACTOR may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed there under. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONTRACTOR be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONTRACTOR or any SUBCONTRACTOR performing work on the Project. 4.3 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONTRACTOR, provided that all invoices are complete, and product and services are determined to be of sufficient quality by the DISTRICT. CONTRACTOR shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONTRACTOR shall provide to the DISTRICT full and complete access to CONTRACTOR'S labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 5 4 5 1 4.4 ESTIMATED CHARGES: The total estimated charges for all work under this Agreement are $186,060.00 annually and such amount is the cost ceiling as described herein. The total estimated charges stated herein constitute the total amount agreed to. 4.5 COST FOR REWORK: CONTRACTOR shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONTRACTOR'S negligent act or omission or otherwise due substantially to CONTRACTOR'S fault. ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be awarded by CONTRACTOR if not identified as a SUBCONTRACTOR in its Proposal unless prior written approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for payment to SUBCONTRACTORs used by them to perform the services under this Agreement. If CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONTRACTOR’S SUBCONTRACTORs and of the persons employed by the SUBCONTRACTOR, as CONTRACTOR is for the acts and omissions of persons directly employed by the CONTRACTOR. Nothing contained in this Agreement shall create any contractual relationship between any SUBCONTRACTOR of CONTRACTOR and the DISTRICT. CONTRACTOR shall bind every SUBCONTRACTOR and every SUBCONTRACTOR of a SUBCONTRACTOR to the terms of this Agreement that are applicable to CONTRACTOR’S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONTRACTOR. The failure to East Valley Water District Non-Professional Services Agreement Nova Landscape Group 6 4 5 1 comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONTRACTOR shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONTRACTOR shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non-contributory coverage so that any self-insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONTRACTOR’S insurance. (2) Additional Insured: The policies of insurance provided by CONTRACTOR, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non- payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONTRACTOR shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees, and agents for any claims arising out of the services performed under this Agreement by CONTRACTOR. (5) Claim Reporting: CONTRACTOR shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONTRACTOR contain deductibles or self-insured retentions, any such deductible or self-insured retention shall not be applicable with respect to the coverage provided to DISTRICT under such policies. CONTRACTOR shall be solely responsible for any East Valley Water District Non-Professional Services Agreement Nova Landscape Group 7 4 5 1 such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONTRACTOR to secure the payment of any such deductible or self- insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) CONTRACTOR’S SUBCONTRACTORs: CONTRACTOR shall include all SUBCONTRACTORs as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each SUBCONTRACTOR verifying that the insurance for each SUBCONTRACTOR complies with the same insurance requirements applicable to CONTRACTOR under this Agreement. (c) Insurance Company Requirements: CONTRACTOR shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best's Key Rating Guide or on said company’s web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONTRACTOR shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONTRACTOR’S obligations as imposed by federal and state law having jurisdiction over CONTRACTOR’S employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONTRACTOR shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONTRACTOR shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 8 4 5 1 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made, and this Agreement shall be modified in writing accordingly. CONTRACTOR must assert any claim for adjustment under this clause in writing within thirty-(30) calendar days from the date of receipt from CONTRACTOR of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as either party may designate and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: Michael Moore, General Manager/CEO To CONTRACTOR: Nova Landscape Group 15218 Summit Ave, Suite 300-734 Fontana, CA 92336 Attn: George Magana 6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates George Magana to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONTRACTOR shall substitute with a person acceptable to the DISTRICT. 6.7 TERM OF AGREEMENT: The term of this Agreement shall commence on July 1, 2024, and shall continue for a period of one (1) year following the Effective Date. This contract may be renewed for successive one (1) year periods thereafter for up to four (4) consecutive years. The CONTRACTOR must submit a new hourly fee schedule annually by June 1st, but the increase shall not exceed the annual Consumer Price Index as set by the U.S. Department of Labor. 6.8 TERMINATION: (a) If the engagement of CONTRACTOR is not extended by the mutual written consent of the DISTRICT and CONTRACTOR, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 9 4 5 1 (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONTRACTOR. CONTRACTOR may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONTRACTOR. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title and possession of all original drawings and other documents developed for the Project, if any, and the sole right and remedy of CONTRACTOR shall be to receive payment for all amounts due and not previously paid to CONTRACTOR for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR under this paragraph shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of this Agreement. 6.9 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONTRACTOR brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. INDEMNITY: (a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of the work to be performed under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONTRACTOR; injury to property of any kind, including loss of use; or economic damages of any kind, caused by, or arising out of, the willful, fraudulent, or negligent acts or omissions of CONTRACTOR, any of East Valley Water District Non-Professional Services Agreement Nova Landscape Group 10 4 5 1 CONTRACTOR’S SUBCONTRACTORs or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONTRACTOR shall have the right, in order to avoid such claims or actions, to substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity and hold harmless obligation of CONTRACTOR under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or other similar state or federal law. 6.10 SAFETY: CONTRACTOR shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONTRACTOR’S employees, and third persons. All work shall be performed entirely at CONTRACTOR'S East Valley Water District Non-Professional Services Agreement Nova Landscape Group 11 4 5 1 risk. CONTRACTOR shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONTRACTOR’S employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONTRACTOR hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONTRACTOR shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONTRACTOR for the Project shall be furnished to and become the property of the DISTRICT. CONTRACTOR agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement. 6.12 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONTRACTOR as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.13 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.14 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of California, or in a federal court within rem jurisdiction over the Project. 6.15 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. East Valley Water District Non-Professional Services Agreement Nova Landscape Group 12 4 5 1 6.16 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.17 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.18 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONTRACTOR DISTRICT By:_____________________________ By:_____________________________ George Magana Michael Moore, General Manager/CEO Nova Landscape Group East Valley Water District East Valley Water District Non-Professional Services Agreement Nova Landscape Group 13 4 5 1 EXHIBIT A SCOPE OF WORK Service Price Proposal Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 1 Aplin Alpin Rd 2xweek 1 $150.00 $150.00 2 99 1 foot from edge of road bi-annual 1 $50.00 $50.00 3 148 1 foot from edge of road bi-annual 1 $50.00 $50.00 4 37 1 foot from edge of road bi-annual 1 $50.00 $50.00 5 140 1 foot from edge of road bi-annual 1 $50.00 $50.00 6 152 Hwy 30 & Mountain bi-annual 1 $50.00 $50.00 7 135 Church & Fisher bi-monthly 1 $50.00 $50.00 8 9A Temple & Victoria monthly 1 $75.00 $75.00 9 37 Sterling & foothill monthly 1 $75.00 $75.00 10 127 9th & sterling monthly 1 $75.00 $75.00 11 130 Pacific & Del Rosa monthly 1 $75.00 $75.00 12 131 Cloverhill Dr monthly 1 $75.00 $75.00 13 133 Mansfield & Central monthly 1 $75.00 $75.00 14 136 Dunkirk monthly 1 $75.00 $75.00 15 137 Sycamore Heights monthly 1 $75.00 $75.00 16 140 Pleasant View Ln monthly 1 $75.00 $75.00 17 143 Abbey Way monthly 1 $75.00 $75.00 18 146 Church & Greenspot monthly 1 $75.00 $75.00 19 148 Van Leuven monthly 1 $75.00 $75.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 14 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 20 NF Easement Various monthly 1 $150.00 $150.00 21 150 County Rd between 5th & 6th monthly 1 $75.00 $75.00 22 28 Court & Del Rosa monthly 1 $75.00 $75.00 23 39 Date &Arden monthly 1 $75.00 $75.00 24 59 Hemlock & Aspen monthly 1 $75.00 $75.00 25 107 Citrus & S. Lynwood monthly 1 $75.00 $75.00 26 149 Cloverhill Dr monthly 1 $75.00 $75.00 27 25 Mtn. & Marshall quarterly 1 $75.00 $75.00 28 34 Perris Hill quarterly 1 $75.00 $75.00 29 40 4th & Palm quarterly 1 $75.00 $75.00 30 101 Seine Ave quarterly 1 $75.00 $75.00 31 125 Cone Camp Rd quarterly 1 $75.00 $75.00 32 132 San Francisco St quarterly 1 $75.00 $75.00 33 141 3rd & Lankershim Ave quarterly 1 $75.00 $75.00 34 147 Abbey Way (east)quarterly 1 $75.00 $75.00 35 151 6th st. & Lankershim quarterly 1 $75.00 $75.00 36 7th st 7th & Del Rosa Ave quarterly 1 $75.00 $75.00 37 NF Intake (See RFP)quarterly 1 $100.00 $100.00 38 P/Creek (See RFP)quarterly 1 $100.00 $100.00 39 Patton parcels Highland & Central quarterly 1 $75.00 $75.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 15 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 40 Parcel Sterling between 3rd & 5th quarterly 1 $75.00 $75.00 41 Behind Highland Post Office Eleventh & Cole quarterly 1 $75.00 $75.00 42 11 6th & Pedley quarterly 1 $75.00 $75.00 43 12 6th & Pedley quarterly 1 $75.00 $75.00 44 27 Marshall Blvd.quarterly 1 $75.00 $75.00 45 24 30th & Harrison weekly 1 $800.00 $800.00 46 33 Marshall & Sterling weekly 1 $100.00 $100.00 47 134 Highland Ave.weekly 1 $150.00 $150.00 48 120 Silver Buckle weekly 1 $225.00 $225.00 49 108 Crest View Ln weekly 1 $200.00 $200.00 50 129 Calle del Rio weekly $75.00 $75.00 51 142 Vista Rio weekly $95.00 $95.00 52 Headquarters 31111 Greenspot Rd weekly $3,600.00 $3,600.00 53 Del Rosa Yard 1155 Del Rosa Ave monthly $150.00 $150.00 54 SNRC 25318 W 5th St monthly $4,000.00 $4,000.00 Trimming $675.00 55 99 1 foot from edge of road bi-annual $25.00 $25.00 56 148 1 foot from edge of road bi-annualI $25.00 $25.00 57 37 1 foot from edge of road bi-annualI $25.00 $25.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 16 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 58 140 1 foot from edge of road bi-annualI $25.00 $25.00 59 9A Temple & Victoria monthly $25.00 $25.00 60 11 6th & Pedley monthly $25.00 $25.00 61 12 6th & Pedley monthly $25.00 $25.00 62 24 30th & Harrison monthly $25.00 $25.00 63 134 Highland Ave.monthly $25.00 $25.00 64 120 Silver Buckle monthly $25.00 $25.00 65 27 Marshall Blvd.monthly $25.00 $25.00 66 108 Crest View Ln monthly $25.00 $25.00 67 149 Cloverhill Dr monthly $25.00 $25.00 68 129 Calle del Rio monthly $25.00 $25.00 69 142 Vista Rio monthly $25.00 $25.00 70 25 Mtn. & Marshall quarterly $25.00 $25.00 71 34 Perris Hill quarterly $25.00 $25.00 72 37 Sterling & foothill quarterly $25.00 $25.00 73 127 9th & Sterling quarterly $25.00 $25.00 74 130 Pacific & Del Rosa quarterly $25.00 $25.00 75 133 Mansfield & Central quarterly $25.00 $25.00 76 143 Abbey Way quarterly $25.00 $25.00 77 146 Church & Greenspot quarterly $25.00 $25.00 78 147 Abbey Way (east)quarterly $25.00 $25.00 79 28 Court & Del Rosa quarterly $25.00 $25.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 17 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 80 33 Marshall & Sterling quarterly $25.00 $25.00 81 39 Date &Arden quarterly $25.00 $25.00 Chemical Application $920.00 82 152 Hwy 30 & Mountain monthly $20.00 $20.00 83 9A Temple & Victoria monthly $20.00 $20.00 84 25 Mtn. & Marshall monthly $20.00 $20.00 85 34 Perris Hill monthly $20.00 $20.00 86 37 Sterling & foothill monthly $20.00 $20.00 87 40 4th & Palm monthly $20.00 $20.00 88 40A 4th & Palm monthly $20.00 $20.00 89 41 Pumalo & Sterling monthly $20.00 $20.00 90 56 Hemlock & Shasta monthly $20.00 $20.00 91 99 LaParaix Ave monthly $20.00 $20.00 92 101 Seine Ave monthly $20.00 $20.00 93 125 Cone Camp Rd monthly $20.00 $20.00 94 127 9th & Sterling monthly $20.00 $20.00 95 130 Pacific & Del Rosa monthly $20.00 $20.00 96 131 Cloverhill Dr monthly $20.00 $20.00 97 133 Mansfield & Central monthly $20.00 $20.00 98 136 Dunkirk monthly $20.00 $20.00 99 137 Sycamore Heights monthly $20.00 $20.00 100 140 Pleasant View Ln monthly $20.00 $20.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 18 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 101 143 Abbey Way monthly $20.00 $20.00 102 146 Church & Greenspot monthly $20.00 $20.00 103 148 Van Leuven monthly $20.00 $20.00 104 150 County Rd between 5th & 6th monthly $20.00 $20.00 105 132 San Francisco St monthly $20.00 $20.00 106 141 3rd & Lankershim Ave monthly $20.00 $20.00 107 147 Abbey Way (east)monthly $20.00 $20.00 108 151 6th st. & Lankershim monthly $20.00 $20.00 109 7th St 7th & Del Rosa Ave monthly $20.00 $20.00 110 Patton parcels Highland & Central monthly $20.00 $20.00 111 Parcel Sterling between 3rd & 5th monthly $20.00 $20.00 112 Behind Highland Post Office Eleventh & Cole monthly $20.00 $20.00 113 11 6th & Pedley monthly $20.00 $20.00 114 12 6th & Pedley monthly $20.00 $20.00 115 24 30th & Harrison monthly $20.00 $20.00 116 28 Court & Del Rosa monthly $20.00 $20.00 117 33 Marshall & sterling monthly $20.00 $20.00 118 39 Date & Arden monthly $20.00 $20.00 119 59 Hemlock & Aspen monthly $20.00 $20.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 19 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 120 107 Citrus & S. Lynwood monthly $20.00 $20.00 121 134 Highland Ave.monthly $20.00 $20.00 122 120 Silver Buckle monthly $20.00 $20.00 123 27 Marshall Blvd.monthly $20.00 $20.00 124 108 Crest View Ln monthly $20.00 $20.00 125 149 Cloverhill Dr monthly $20.00 $20.00 126 129 Calle del Rio monthly $20.00 $20.00 127 142 Vista Rio monthly $20.00 $20.00 Irrigation $935.00 128 9A Temple & Victoria monthly $55.00 $55.00 129 34 Perris Hill monthly $55.00 $55.00 130 56 Hemlock & Shasta monthly $55.00 $55.00 131 137 Sycamore Heights monthly $55.00 $55.00 132 146 Church & Greenspot monthly $55.00 $55.00 133 24 30th & Harrison monthly $55.00 $55.00 134 28 Court & Del Rosa monthly $55.00 $55.00 135 33 Marshall & sterling monthly $55.00 $55.00 136 39 Date &Arden monthly $55.00 $55.00 137 59 Hemlock & Aspen monthly $55.00 $55.00 138 134 Highland Ave.monthly $55.00 $55.00 139 120 Silver Buckle monthly $55.00 $55.00 140 27 Marshall Blvd.monthly $55.00 $55.00 East Valley Water District Non-Professional Services Agreement Nova Landscape Group 20 Item # Maintenance Item Code Item Description UOM QTY Unit Price Line Total 141 108 Crest View Ln monthly $55.00 $55.00 142 149 Cloverhill Dr monthly $55.00 $55.00 143 11 6th & Pedley monthly $55.00 $55.00 144 12 6th & Pedley monthly $55.00 $55.00 Wage Rates $230.00 145 Labor Hourly $40.00 $40.00 146 Overtime Hourly 1 $60.00 $60.00 147 Maintenance Overtime Hourly 1 $60.00 $60.00 148 Foreman Overtime Hourly 1 $70.00 $70.00 LINE-ITEM SUBTOTALS Section Title Line Total Maintenance $12,745.00 Trimming $675.00 Chemical Application $920.00 Irrigation $230.00 Wage Rates $230.00 Monthly Total $15,505.00 Annual Total $186,060.00