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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/24/2024BOARD OF DIRECTORS JULY 24, 2024 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L. Coats Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R. Goodrich Governing Board Member Patrick Milroy  Operations Manager Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting July 24, 2024 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS 2024 Excellence in Customer Service Award Introduction of Newly Hired Employee Manuel Moreno, Water Reclamation Manager PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the June 12, 2024 Regular Board Meeting Minutes b.Accept and File Financial Statements for May 2024 c.Approve May 2024 Disbursements: Accounts payable disbursements for the period include check numbers 263084 through 263283, bank drafts, and ACH payments in the amount of $3,483,013.63 and $488,496.90 for payroll d.Investment Report for Quarter Ended June 30, 2024 4.INFORMATIONAL ITEMS a.Workplace Violence Prevention Program b.FY 2023­24 Program Accomplishments 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2024.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for Fiscal Year 2024­25 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting July 24, 2024 ­ 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS 2024 Excellence in Customer Service Award Introduction of Newly Hired Employee Manuel Moreno, Water Reclamation Manager PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the June 12, 2024 Regular Board Meeting Minutes b.Accept and File Financial Statements for May 2024 c.Approve May 2024 Disbursements: Accounts payable disbursements for the period include check numbers 263084 through 263283, bank drafts, and ACH payments in the amount of $3,483,013.63 and $488,496.90 for payroll d.Investment Report for Quarter Ended June 30, 2024 4.INFORMATIONAL ITEMS a.Workplace Violence Prevention Program b.FY 2023­24 Program Accomplishments 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2024.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for Fiscal Year 2024­25 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJuly 24, 2024 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS 2024 Excellence in Customer Service Award Introduction of Newly Hired Employee Manuel Moreno, Water Reclamation Manager PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the June 12, 2024 Regular Board Meeting Minutes b.Accept and File Financial Statements for May 2024 c.Approve May 2024 Disbursements: Accounts payable disbursements for the period include check numbers 263084 through 263283, bank drafts, and ACH payments in the amount of $3,483,013.63 and $488,496.90 for payroll d.Investment Report for Quarter Ended June 30, 2024 4.INFORMATIONAL ITEMS a.Workplace Violence Prevention Program b.FY 2023­24 Program Accomplishments 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2024.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for Fiscal Year 2024­25 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJuly 24, 2024 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company,et al.]b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS 2024 Excellence in Customer Service Award Introduction of Newly Hired Employee Manuel Moreno, Water Reclamation Manager PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the June 12, 2024 Regular Board Meeting Minutes b.Accept and File Financial Statements for May 2024 c.Approve May 2024 Disbursements: Accounts payable disbursements for the period include check numbers 263084 through 263283, bank drafts, and ACH payments in the amount of $3,483,013.63 and $488,496.90 for payroll d.Investment Report for Quarter Ended June 30, 2024 4.INFORMATIONAL ITEMS a.Workplace Violence Prevention Program b.FY 2023­24 Program Accomplishments 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2024.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for Fiscal Year 2024­25 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJULY 24, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJuly 24, 2024 ­ 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company,et al.]b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPRESENTATIONS AND CEREMONIAL ITEMS2024 Excellence in Customer Service AwardIntroduction of Newly Hired EmployeeManuel Moreno, Water Reclamation ManagerPUBLIC COMMENTS3.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approve the June 12, 2024 Regular Board Meeting Minutesb.Accept and File Financial Statements for May 2024c.Approve May 2024 Disbursements: Accounts payable disbursements for theperiod include check numbers 263084 through 263283, bank drafts, and ACHpayments in the amount of $3,483,013.63 and $488,496.90 for payrolld.Investment Report for Quarter Ended June 30, 20244.INFORMATIONAL ITEMSa.Workplace Violence Prevention Programb.FY 2023­24 Program Accomplishments5.DISCUSSION AND POSSIBLE ACTION ITEMSa.Consider Adoption of Resolution 2024.11 for Delinquent Water andWastewater Charges that will be sent to the County of San Bernardino's TaxRoll for Fiscal Year 2024­256.REPORTSa.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #3a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the June 12, 2024 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the June 12, 2024 regular Board meeting minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft June 12, 2024 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: June 12, 2024 CALL TO ORDER The Vice Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Director Carrillo led the flag salute. PRESENTATIONS AND CEREMONIAL ITEMS •Introduction of Newly Hired Employees o David Weaver, Wastewater Treatment Plant Operator II o Dallas Reighard, Part-time Water Quality Worker The Director of Engineering and Operations introduced the newly hired employees to the Board. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Smith ABSENT Chairman Morales STAFF Jeff Noelte, Director of Engineering and Operations; Brian Tompkins, Chief Financial Officer; Kerrie Bryan, Director of Administrative Services; Patrick Milroy, Operations Manager; William Ringland, Public Affairs and Conservation Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche Draft pending approval 1 6 2 5 GUESTS Members of the public PUBLIC COMMENTS Vice Chairman Coats declared the public participation section of the meeting open at 5:36 p.m. Mr. Fred Yauger introduced Ms. Jamila Stoker as the new General Manager of East Highlands Ranch. Ms. Stoker then provided an introduction and shared her professional background and experience. There being no further written or verbal comments, the public participation section was closed at 5:39 p.m. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Smith, seconded by Director Goodrich, that the Board approve the June 12, 2024 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Smith Noes: None Absent: Morales 2.APPROVAL OF CONSENT CALENDAR a.Approve the April 24, 2024 Regular Board Meeting Minutes b.Approve Directors’ Fees and Expenses for May 2024 c.Approve April 2024 Disbursements: Accounts payable disbursements for the period include check numbers 262922 through 263083, bank drafts, and ACH payments in the amount of $2,627,377.30 and $476,402.74 for payroll A motion was made by Director Smith, seconded by Director Carrillo, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Smith Noes: None Absent: Morales 3.INFORMATIONAL ITEMS a. Review Draft Budget for FY 2024-25 The Chief Financial Officer presented the proposed Operating and Capital Budget for FY 2024-25 to the Board. He discussed how the Five-Year Work Plan and District-wide 1 6 2 5 goals are incorporated into budget development. He discussed in detail significant budget changes, reviewed capital improvement projects and funding sources for the projects. He reviewed each program's budget in detail, highlighting a goal from each. For information only. 4.DISCUSSION AND POSSIBLE ACTION ITEMS a. Consider Approval of Contract with Nova Landscape for Landscape Services The Operations Manager provided information about the District entering into a contract with Nova Landscape for landscape services. He stated that the contract with the current landscape service provider had expired, and a request for proposals for landscape services was posted to the District’s online bid portal. He discussed the bid process and the proposals received. The Operations Manager provided background information on Nova Landscape and discussed the terms of the proposed contract, emphasizing the potential savings for the District. He recommends that the District consider entering into a contract with Nova Landscape. A motion was made by Director Carrillo, seconded by Director Goodrich, that the Board of Directors approve a contract with Nova Landscape for Landscape services as submitted. The motion was carried by the following vote: Ayes: Carrillo, Coats, Goodrich, Smith Noes: None Abstain: None Absent: Morales 5.REPORTS a.Board of Directors’ Reports Director Goodrich reported on the following: May 23 he attended the San Bernardino Valley Municipal Water District’s Budget Workshop; May 28 he attended the Highland Chamber of Commerce monthly meeting where Larry Mainez provided an update on City development; May 28 he attended the Engineering & Operations Committee meeting; and June 11 he attended the Highland City Council meeting. Director Smith reported on the following: June 12 he attended the San Bernardino Valley Water Conservation District Board meeting with nothing to report. Director Carrillo reported on the following: May 28 he attended the Engineering & Operations Committee meeting; June 4 he attended the Sonoran Institute’s Growing Water Smart Workshop at the University of Redlands; June 5 he attended the City of San Bernardino Council meeting; June 10 he reviewed the agenda and discussed 1 6 2 5 District business with the Director of Engineering and Operations; and June 11 he attended the Inland Action meeting where they discussed the Taxpayer Protection and Accountability Act. Vice Chairman Coats reported the following: May 23-24 he attended the Design Build Institute of America’s Award ceremony where the District received an award for the Sterling Natural Resource Center project; May 28 he attended the City of San Bernardino Water Department meeting; May 28 he attended the Highland Chamber of Commerce meeting where they provided an update on Development in the City of Highland; June 4 he attended the San Bernardino Valley Municipal Water District Board meeting where they reported that the Waterman Hydro project is almost complete; June 5 he attended the Association of San Bernardino County Special Districts meeting; June 6 he attended the California Special Districts Association Professional Development and Member Services Committee meeting; June 6 he met with the General Manager/CEO and Chairman to review the agenda and to discuss District business; June 10 he attended the Association of San Bernardino County Special Districts Board meeting where they discussed Association business; June 11 he attended the City of San Bernardino Water Department Commissioners meeting where they approved their 2024/25 budget; and June 11 he attended the San Bernardino Valley Municipal Water District Resources and Engineering Workshop where they discussed the Sunrise Master Plan. For information only. b. General Manager/CEO Report The General Manager/CEO announced the following: •June 19 District offices and customer service lines will be closed in observance of Juneteenth. Customers may pay their bill online, by phone, or at any 7- Eleven store. •The District’s Emergency Preparedness Consultants conducted an EOC (Emergency Operations Center) standard operating procedures training with designated EOC staff. •Sound blankets were installed at the Sterling Natural Resource Center as a temporary measure to add additional sound attenuation. He stated that the facility is meeting the required decibel levels in operation, but due to some complaints from neighbors, staff is searching for alternatives to attenuate the sound coming from the continuous operation of the machinery. For information only. c. Legal Counsel Report 1 6 2 5 Legal Counsel updated the Board on the Sites Reservoir Project. He stated that the Environmental Impact Report (EIR) was upheld by the court, clearing the way to move the project forward. He noted that the time for approval of the EIR was significantly reduced due to the new California Environmental Quality Act's streamlined process. d. Board of Directors’ Comments Director Smith congratulated the newly hired employees on their new endeavors. Vice Chairman Coats thanked staff and the public for attending the Board meeting. For information only. ADJOURN Vice Chairman Coats adjourned the meeting at 6:39 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #3b July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #3b Consent Item 1 1 3 9 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for May 2024 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, May 31, 2024. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 28, 2023 for fiscal year 2023-24. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of May 31, 2024. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #3b July 24, 20242 Meeting Date: July 24, 2024 Agenda Item #3b Consent Item 1 1 3 9 ATTACHMENTS 1. May 2024 Financial Statement Monthly Review 2. May 2024 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 1 The following is a highlight summary of the District’s financial results as of May 31, 2024. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at May 31, 2024 are $392.41 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 21.59 $ 11.09 $ 8.80 $ 41.48 Utility Plant, Net 100.77 17.00 - 117.77 Other Assets 38.55 24.04 170.57 233.16 Current Liabilities 2.44 3.18 12.25 17.87 Long Term Liabilities 43.41 8.10 163.15 214.66 Beginning Net Position 105.34 38.68 3.01 147.03 Change in Equity 8.14 1.83 0.96 10.93 TOTAL NET $ 113.48 $ 40.51 $ 3.97 $ 157.96 Cash and Investments Cash and Investments are $41.48 million for the month of May, an increase of $548K from the prior month. In May the District paid $700K to SBMWD for the first of ten annual payments as part of the agreement to build and transition treatment to the SNRC and received over $1.3M in payments for Capacity, Connection and Related fees from Developers for 27 units at 3164 Sterling Ave., 37 units near 2277 Orange St. and 19 units at 29300 Base Line Rd. The District’s Due from Other Governments includes receivable s for work performed on the Recycled Water Pipeline from March through April and Weaver Basin Recharge from January through March bringing the ending balance as of May 31, 2024 to $2.98 million. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 2 $0 $5 $10 $15 $20 $25 $30 $35 $40 $45 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted Statement of Revenues & Expenses Total Revenues & Expenses through May 31, 2024 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 27.61 $ 6.34 $ 10.55 $ 44.50 Expense 19.47 4.51 9.59 33.57 The Reclamation Fund revenues recently began to exceed expenses as the SNRC facility fully completed transitioning flow away from San Bernardino Municipal Water Department in late March 2024. The final Contract Services expense for Treatment payment to San Bernardino Municipal Water Department was made in April. Although the District is no longer incurring Contract Service expenses for Treatment, the SNRC has yet to begin collecting offsetting revenues anticipated from operation such as Tipping Fees. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 3 Water Sales by Tier Water Sales for the month ending May 31, 2024 were $1.4M; 44K over staff projections for the month and $841K under projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending May 31, 2024. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget -to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 4 Water Sales by Customer Class The table below shows the District’s water sales for the month of May 2024 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 802,040$ 784,000$ 18,040$ 2% Multi-Family 267,018 308,000 (40,982) -13% Commercial 142,383 108,000 34,383 32% Irrigation 178,796 146,000 32,796 22% TOTAL $1,390,237 $ 1,346,000 $ 44,237 3% The following table displays customer class by tier for the month of May 2024: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 406,854$ 397,000$ 9,854$ 2% Residential Tier 2 330,685 324,000 6,685 2% Residential Tier 3 64,501 63,000 1,501 2% Multi-Family Tier 1 171,423 183,000 (11,577) -6% Multi-Family Tier 2 58,234 83,000 (24,766) -30% Multi-Family Tier 3 37,361 42,000 (4,639) -11% Commercial Tier 1 86,018 70,000 16,018 23% Commercial Tier 2 11,710 8,000 3,710 46% Commercial Tier 3 44,655 30,000 14,655 49% Irrigation Tier 2 93,482 100,000 (6,518) -7% Irrigation Tier 3 85,314 46,000 39,314 85% TOTAL $ 1,390,237 $ 1,346,000 $ 44,237 3% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 5 The chart below is a comparative illustration of Water Revenue year -to-date compared to last year’s Water Revenue year-to-date as of May. As noted in the graph, Water Revenue experienced a minor increase over last year mostly due to residential meter charges. Water consumption decreased 6.49 million gallons (8.7K HCF) compared to May of 2023 but water sales were up $562K for all three tiers combined. $0 $5 $10 $15 $20 $25 $30 5/31/2023 5/31/2024 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total -$24,413,772 Total -$25,263,186 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 6 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 7 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2022-23 and FY 2023-24. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING MAY 31, 2024 page | 8 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2022-23 and FY 2023-24. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 Cash and Cash Equivalents 6,778,974.58$ 6,095,333.35$ 1,002,516.93$ 13,876,824.86$ 02 Investments 7,966,899.26 1,616,255.46 - 9,583,154.72 03 Accounts Receivable, Net 4,519,563.45 311,471.64 548,409.10 5,379,444.19 14*05 Other Receivables 8,339,737.94 - - 8,339,737.94 07. Due from Reclamation Fund - 3,762,858.20 - 3,762,858.20 06 Due from Other Governments - - 2,967,278.97 2,967,278.97 08 Inventory 1,192,533.53 6,721.16 - 1,199,254.69 09 Prepaid Expenses 743,675.96 41,405.80 - 785,081.76 29,541,384.72 11,834,045.61 4,518,205.00 45,893,635.33 Non-Current Assets: 10 Restricted Cash and Cash Equivalents 6,846,072.66 3,379,934.17 7,800,000.00 18,026,006.83 11 Capital Assets not being Depreciated 18,219,178.97 18,097,868.11 167,056,171.67 203,373,218.75 13 Capital Assets, Net 100,769,578.86 16,997,047.78 - 117,766,626.64 125,834,830.49 38,474,850.06 174,856,171.67 339,165,852.22 Total Assets:155,376,215.21 50,308,895.67 179,374,376.67 385,059,487.55 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 581,826.53 272,820.05 - 854,646.58 25 Deferred Outflows - Pensions 4,954,821.80 1,546,575.07 - 6,501,396.87 160,912,863.54 52,128,290.79 179,374,376.67 392,415,531.00 Current Liabilities: 22 Accounts Payable and Accrued Expenses - 29,842.00 - 29,842.00 29. Due to Sewer Fund - - 3,762,858.20 3,762,858.20 15 Customer Service Deposits 1,468,175.11 - - 1,468,175.11 16 Construction Advances and Retentions 123,192.36 3,010,696.98 8,424,576.48 11,558,465.82 17 Accrued Interest Payable - - - - 18 Current Portion of Compensated Absences 449,527.20 137,616.80 65,033.00 652,177.00 19 Current Portion of Long-Term Debt 396,500.28 - - 396,500.28 2,437,394.95 3,178,155.78 12,252,467.68 17,868,018.41 Non-Current Liabilities: 20 Compensated Absences, less current portion 213,831.01 49,900.87 53,499.48 317,231.36 28 Net Pension Liability 10,600,994.28 3,254,141.95 - 13,855,136.23 21 Long Term Debt, Less Current Portion 32,589,187.50 4,800,908.00 163,097,574.00 200,487,669.50 27 Other Liabilities 1,173.64 - - 1,173.64 43,405,186.43 8,104,950.82 163,151,073.48 214,661,210.73 Total Liabilities:45,842,581.38 11,283,106.60 175,403,541.16 232,529,229.14 Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 1,589,671.06 336,902.07 - 1,926,573.13 47,432,252.44 11,620,008.67 175,403,541.16 234,455,802.27 31 Equity 105,340,469.37 38,679,547.28 3,008,522.25 147,028,538.90 105,340,469.37 38,679,547.28 3,008,522.25 147,028,538.90 Tot Total Revenue 27,609,241.33 6,338,319.16 10,554,528.02 44,502,088.51 Tot Total Expense 19,469,099.60 4,509,584.32 9,592,214.76 33,570,898.68 8,140,141.73 1,828,734.84 962,313.26 10,931,189.83 113,480,611.10 40,508,282.12 3,970,835.51 157,959,728.73 160,912,863.54$ 52,128,290.79$ 179,374,376.67$ 392,415,531.00$ Unaudited As of May 31, 2024 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Liabilities and Deferred Inflows of Resources: Total Non-Current Liabilities: Page 1 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,390,236.22$ 15,819,756.20$ 17,695,000.00$ -$ -$ -$ 173,073.80$ 173,073.80$ 332,000.00$ 18,027,000.00$ 2,034,170.00$ 42 Meter Charges 860,721.29 9,270,901.72 10,096,000.00 - - - - - - 10,096,000.00 825,098.28 43 Penalties 36,597.27 520,939.49 450,000.00 3,557.63 54,934.97 60,000.00 - - - 510,000.00 (65,874.46) 44 Wastewater System Charges - - - 520,198.91 5,507,252.68 5,968,000.00 - - - 5,968,000.00 460,747.32 45 Wastewater Treatment Charges - - - - - - 917,957.09 9,702,562.74 10,379,000.00 10,379,000.00 676,437.26 46 Other Operating Revenue 539,348.90 1,708,048.16 42,000.00 221,503.60 585,654.78 - 203,648.19 595,026.69 500,000.00 542,000.00 (2,346,729.63) 47 Non Operating Revenue 656.24 289,595.76 420,000.00 - 190,476.73 20,000.00 - 83,864.79 100,000.00 540,000.00 (23,937.28) 48 Gain or Loss on Disposition - - - - - - - - - - - 56 Benefits - - - - - - - - - - - 68 Depreciation - - - - - - - - - - - Revenue Total:2,827,559.92 27,609,241.33 28,703,000.00 745,260.14 6,338,319.16 6,048,000.00 1,294,679.08 10,554,528.02 11,311,000.00 46,062,000.00 1,559,911.49 - - - - - - - - Expense by Category 51 Labor 404,183.70 4,890,232.76 5,725,500.00 113,245.56 1,366,066.81 1,638,500.00 52,380.30 659,128.89 750,000.00 8,114,000.00 1,198,571.54 52 Temporary Labor 1,259.24 16,349.06 32,900.00 539.68 7,006.74 14,100.00 - - - 47,000.00 23,644.20 56 Benefits 149,149.25 2,452,156.63 2,940,400.00 37,987.76 609,955.59 768,600.00 19,827.92 327,656.05 404,000.00 4,113,000.00 723,231.73 63 Contract Services 378,025.79 3,925,870.43 5,254,400.00 90,512.62 1,267,608.49 1,632,600.00 139,681.43 6,531,616.52 7,346,000.00 14,233,000.00 2,507,904.56 65 Professional Development 35,236.10 222,585.03 309,000.00 14,771.81 73,718.00 112,000.00 - 7,943.94 20,000.00 441,000.00 136,753.03 53 Overtime 58,492.16 494,621.69 473,800.00 2,707.88 23,550.74 27,200.00 40,346.57 148,531.94 50,000.00 551,000.00 (115,704.37) 62 Materials and Supplies 105,969.99 1,489,771.53 1,617,600.00 18,307.69 158,251.48 155,400.00 30,820.91 232,988.55 618,000.00 2,391,000.00 509,988.44 64 Utilities 363,021.15 2,811,537.07 4,043,600.00 17,359.80 180,283.15 254,400.00 458,404.04 998,828.86 1,538,000.00 5,836,000.00 1,845,350.92 52 Temporary Labor 1,259.24 16,349.06 32,900.00 539.68 7,006.74 14,100.00 - - - 47,000.00 23,644.20 67 Other 14,365.65 1,278,902.15 1,263,900.00 3,604.34 372,997.03 341,100.00 - 604,449.52 380,000.00 1,985,000.00 (271,348.70) 54 Standby 7,512.43 82,040.43 33,000.00 197.83 2,687.59 2,000.00 128.84 248.84 55,000.00 90,000.00 5,023.14 61 Water Supply - 410,657.61 768,000.00 - - - - - - 768,000.00 357,342.39 71 Debt Service 490,000.00 2,402,356.24 3,103,000.00 210,000.00 434,421.50 273,000.00 - - - 3,376,000.00 539,222.26 81 Capital Improvement 127,345.20 1,008,576.02 2,695,000.00 - - 300,000.00 - - - 2,995,000.00 1,986,423.98 82 Capital Outlay 298,147.89 634,320.48 670,000.00 15,582.20 205,741.21 285,000.00 887.45 80,821.65 150,000.00 1,105,000.00 184,116.66 83 Accounting Income Add back (127,345.20) (2,667,226.59) - - (199,710.75) - - - - - 2,866,937.34 88 Transfer to Reserves - - (260,000.00) - - 230,000.00 - - - (30,000.00) (30,000.00) 99 Transfer from Reserves - - - - - - - - - - - Expense Total:2,306,622.59 19,469,099.60 28,703,000.00 525,356.85 4,509,584.32 6,048,000.00 742,477.46 9,592,214.76 11,311,000.00 46,062,000.00 12,491,101.32 Total Surplus (Deficit):520,937.33$ 8,140,141.73$ -$ 219,903.29$ 1,828,734.84$ -$ 552,201.62$ 962,313.26$ -$ -$ (10,931,189.83)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended May 31, 2024 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,390,236.22$ 15,819,756.20$ 17,695,000.00$ -$ -$ -$ 173,073.80$ 173,073.80$ 332,000.00$ 18,027,000.00$ 2,034,170.00$ 42 Meter Charges 860,721.29 9,270,901.72 10,096,000.00 - - - - - - 10,096,000.00 825,098.28 43 Penalties 36,597.27 520,939.49 450,000.00 3,557.63 54,934.97 60,000.00 - - - 510,000.00 (65,874.46) 44 Wastewater System Charges - - - 520,198.91 5,507,252.68 5,968,000.00 - - - 5,968,000.00 460,747.32 45 Wastewater Treatment Charges - - - - - - 917,957.09 9,702,562.74 10,379,000.00 10,379,000.00 676,437.26 46 Other Operating Revenue 539,348.90 1,708,048.16 42,000.00 221,503.60 585,654.78 - 203,648.19 595,026.69 500,000.00 542,000.00 (2,346,729.63) 47 Non Operating Revenue 656.24 289,595.76 420,000.00 - 190,476.73 20,000.00 - 83,864.79 100,000.00 540,000.00 (23,937.28) Revenue Total:2,827,559.92 27,609,241.33 28,703,000.00 745,260.14 6,338,319.16 6,048,000.00 1,294,679.08 10,554,528.02 11,311,000.00 46,062,000.00 1,559,911.49 Progra 1000 - Governing Board 12,473.09 189,426.53 251,300.00 5,322.63 78,648.35 107,700.00 - - - 359,000.00 90,925.12 Progra 2000 - General Administration 89,306.80 798,691.04 959,000.00 37,218.92 330,860.01 411,000.00 - - - 1,370,000.00 240,448.95 Progra 2100 - Human Resources 43,244.52 1,718,800.06 1,722,900.00 18,533.24 561,143.74 568,100.00 - 604,449.52 380,000.00 2,671,000.00 (213,393.32) Progra 2200 - Public Affairs 49,366.88 641,970.35 868,000.00 26,437.40 347,762.72 372,000.00 - - - 1,240,000.00 250,266.93 Progra 2300 - Conservation 46,191.62 150,006.94 615,000.00 - - - - - - 615,000.00 464,993.06 Progra 3000 - Finance & Accounting 58,016.89 679,871.65 900,800.00 24,864.29 291,445.16 403,200.00 - - - 1,304,000.00 332,683.19 Progra 3200 - Information Technology 56,462.11 852,087.35 1,114,400.00 24,197.96 365,140.37 477,600.00 - - - 1,592,000.00 374,772.28 Progra 3300 - Customer Service 108,064.70 1,295,282.24 1,424,100.00 45,958.84 549,721.49 623,900.00 - - - 2,048,000.00 202,996.27 Progra 3400 - Meter Services 18,584.87 225,755.88 292,000.00 - - - - - - 292,000.00 66,244.12 Progra 4000 - Engineering 42,940.23 621,752.23 908,600.00 15,360.64 216,933.15 389,400.00 - - - 1,298,000.00 459,314.62 Progra 5000 - Water Production 422,699.22 4,059,531.33 5,942,000.00 - - - - - - 5,942,000.00 1,882,468.67 Progra 5100 - Water Treatment 76,522.29 1,289,055.87 1,275,000.00 - - - - - - 1,275,000.00 (14,055.87) Progra 5200 - Water Quality 30,269.74 358,343.02 504,000.00 - - - - - - 504,000.00 145,656.98 Progra 6000 - Maintenance Administration 20,356.40 378,133.62 418,500.00 2,090.01 40,208.46 46,500.00 - - - 465,000.00 46,657.92 Progra 6100 - Water Maintenance 245,867.39 2,857,923.87 3,246,000.00 - - - - - - 3,246,000.00 388,076.13 Progra 6200 - Wastewater Collection - - - 41,540.36 598,810.87 801,000.00 - - - 801,000.00 202,189.13 Progra 6300 - Water Reclamation - - - - - - 740,078.52 8,905,378.89 10,781,000.00 10,781,000.00 1,875,621.11 Progra 7000 - Facilities Maintenance 139,367.92 1,389,004.83 1,445,400.00 43,580.95 564,606.70 607,600.00 1,511.49 1,564.70 - 2,053,000.00 97,823.77 Progra 7100 - Fleet Maintenance 58,740.03 585,436.64 608,000.00 14,669.41 123,851.34 152,000.00 - - - 760,000.00 50,712.02 Progra 8000 - Capital 788,147.89 1,378,026.15 6,208,000.00 225,582.20 440,451.96 1,088,000.00 887.45 80,821.65 150,000.00 7,446,000.00 5,546,700.24 Total Surplus (Deficit):520,937.33$ 8,140,141.73$ -$ 219,903.29$ 1,828,734.84$ -$ 552,201.62$ 962,313.26$ -$ -$ (10,931,189.83)$ . WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended May 31, 2024 Unaudited RECLAMATION Page 3 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,390,236.22$ 15,819,756.20$ 17,695,000.00$ -$ -$ -$ 173,073.80$ 173,073.80$ 332,000.00$ 18,027,000.00$ 2,034,170.00$ 42 Meter Charges 860,721.29 9,270,901.72 10,096,000.00 - - - - - - 10,096,000.00 825,098.28 43 Penalties 36,597.27 520,939.49 450,000.00 3,557.63 54,934.97 60,000.00 - - - 510,000.00 (65,874.46) 44 Wastewater System Charges - - - 520,198.91 5,507,252.68 5,968,000.00 - - - 5,968,000.00 460,747.32 45 Wastewater Treatment Charges - - - - - - 917,957.09 9,702,562.74 10,379,000.00 10,379,000.00 676,437.26 46 Other Operating Revenue 539,348.90 1,708,048.16 42,000.00 221,503.60 585,654.78 - 203,648.19 595,026.69 500,000.00 542,000.00 (2,346,729.63) 47 Non Operating Revenue 656.24 289,595.76 420,000.00 - 190,476.73 20,000.00 - 83,864.79 100,000.00 540,000.00 (23,937.28) 48 Gain or Loss on Disposition - - - - - - - - - - - 56 Benefits - - - - - - - - - - - 68 Depreciation - - - - - - - - - - - Revenue Total:2,827,559.92 27,609,241.33 28,703,000.00 745,260.14 6,338,319.16 6,048,000.00 1,294,679.08 10,554,528.02 11,311,000.00 46,062,000.00 1,559,911.49 - - - - - - - - Program: 1000 - Governing Board - - - - - 51 Labor 8,103.38$ 78,990.43$ 84,000.00$ 3,472.87$ 33,852.91$ 36,000.00$ -$ -$ -$ 120,000.00$ 7,156.66$ 56 Benefits 4,316.11 42,393.28 63,000.00 1,849.76 18,168.41 27,000.00 - - - 90,000.00 29,438.31 62 Materials and Supplies - 968.10 2,100.00 - 414.89 900.00 - - - 3,000.00 1,617.01 63 Contract Services - 49,199.84 77,700.00 - 21,085.65 33,300.00 - - - 111,000.00 40,714.51 65 Professional Development 53.60 17,874.88 24,500.00 - 5,126.49 10,500.00 - - - 35,000.00 11,998.63 Program: 1000 - Governing Board Total:12,473.09 189,426.53 251,300.00 5,322.63 78,648.35 107,700.00 - - - 359,000.00 90,925.12 - - - - - - Program: 2000 - General Administration - - - - - 51 Labor 30,183.15 364,842.01 407,400.00 12,935.65 156,997.53 174,600.00 - - - 582,000.00 60,160.46 52 Temporary Labor 377.24 4,038.86 21,000.00 161.68 1,730.94 9,000.00 - - - 30,000.00 24,230.20 53 Overtime 225.57 2,545.16 2,800.00 96.68 1,090.85 1,200.00 - - - 4,000.00 363.99 56 Benefits 11,360.83 164,952.29 184,800.00 3,813.47 60,938.44 79,200.00 - - - 264,000.00 38,109.27 62 Materials and Supplies - 1,564.94 4,900.00 - 670.71 2,100.00 - - - 7,000.00 4,764.35 63 Contract Services 13,706.00 152,383.71 217,000.00 5,874.00 65,307.28 93,000.00 - - - 310,000.00 92,309.01 64 Utilities 117.55 1,180.56 2,800.00 50.38 505.95 1,200.00 - - - 4,000.00 2,313.49 65 Professional Development 33,336.46 107,183.51 118,300.00 14,287.06 43,618.31 50,700.00 - - - 169,000.00 18,198.18 Program: 2000 - General Administration Total:89,306.80 798,691.04 959,000.00 37,218.92 330,860.01 411,000.00 - - - 1,370,000.00 240,448.95 - - - - - - Program: 2100 - Human Resources - - - - - - 51 Labor 17,291.85 202,105.98 230,300.00 7,410.80 86,616.76 98,700.00 - - - 329,000.00 40,277.26 52 Temporary Labor - - - - - - - - - - - 53 Overtime 126.71 2,014.72 2,100.00 54.30 863.40 900.00 - - - 3,000.00 121.88 56 Benefits 5,172.65 121,138.06 139,300.00 2,216.75 51,915.58 59,700.00 - - - 199,000.00 25,946.36 62 Materials and Supplies 311.42 1,347.55 4,900.00 133.46 577.51 2,100.00 - - - 7,000.00 5,074.94 63 Contract Services 11,626.98 98,996.76 116,200.00 4,982.99 42,427.08 49,800.00 - - - 166,000.00 24,576.16 64 Utilities 41.29 477.71 1,200.00 17.69 204.71 800.00 - - - 2,000.00 1,317.58 65 Professional Development 263.44 19,426.38 39,200.00 112.91 5,541.67 16,800.00 - - - 56,000.00 31,031.95 67 Other 8,410.18 1,273,292.90 1,189,700.00 3,604.34 372,997.03 339,300.00 - 604,449.52 380,000.00 1,909,000.00 (341,739.45) Program: 2100 - Human Resources Total:43,244.52 1,718,800.06 1,722,900.00 18,533.24 561,143.74 568,100.00 - 604,449.52 380,000.00 2,671,000.00 (213,393.32) - - - - - - Program: 2200 - Public Affairs - - - - - - 51 Labor 26,116.18 294,254.15 300,300.00 11,192.64 126,983.01 128,700.00 - - - 429,000.00 7,762.84 52 Temporary Labor - - - - - - - - - - - 53 Overtime 482.40 6,868.24 11,900.00 206.74 2,943.50 5,100.00 - - - 17,000.00 7,188.26 56 Benefits 7,932.58 96,721.67 88,900.00 3,399.53 41,450.84 38,100.00 - - - 127,000.00 (11,172.51) 62 Materials and Supplies 6,135.54 27,184.60 55,300.00 6,806.10 27,158.68 23,700.00 - - - 79,000.00 24,656.72 63 Contract Services 8,257.52 195,396.73 362,600.00 4,642.67 139,993.10 155,400.00 - - - 518,000.00 182,610.17 64 Utilities 228.61 8,078.89 27,300.00 97.98 3,462.37 11,700.00 - - - 39,000.00 27,458.74 65 Professional Development 214.05 13,466.07 21,700.00 91.74 5,771.22 9,300.00 - - - 31,000.00 11,762.71 Program: 2200 - Public Affairs Total:49,366.88 641,970.35 868,000.00 26,437.40 347,762.72 372,000.00 - - - 1,240,000.00 250,266.93 - - - - - - Program: 2300 - Conservation - - - - - - 51 Labor 8,512.00 97,888.50 107,000.00 - - - - - - 107,000.00 9,111.50 52 Temporary Labor - - - - - - - - - - - 53 Overtime 1,556.10 4,708.20 7,000.00 - - - - - - 7,000.00 2,291.80 56 Benefits 2,976.02 30,777.95 42,000.00 - - - - - - 42,000.00 11,222.05 62 Materials and Supplies 1,145.00 8,332.63 26,000.00 - - - - - - 26,000.00 17,667.37 63 Contract Services 26,015.92 (2,795.84) 322,000.00 - - - - - - 322,000.00 324,795.84 64 Utilities 31.11 336.87 26,000.00 - - - - - - 26,000.00 25,663.13 65 Professional Development - 10,141.49 15,000.00 - - - - - - 15,000.00 4,858.51 67 Other 5,955.47 617.14 70,000.00 - - - - - - 70,000.00 69,382.86 Program: 2300 - Conservation Total:46,191.62 150,006.94 615,000.00 - - - - - - 615,000.00 464,993.06 Program: 3000 - Finance & Accounting - - - - - - 51 Labor 33,689.05 386,066.64 502,500.00 14,438.16 165,441.31 232,500.00 - - - 735,000.00 183,492.05 52 Temporary Labor - - - - - - - - - - - 53 Overtime 1,064.00 5,851.77 9,100.00 456.00 2,507.89 3,900.00 - - - 13,000.00 4,640.34 56 Benefits 10,004.55 197,829.35 261,800.00 4,287.59 84,747.09 112,200.00 - - - 374,000.00 91,423.56 62 Materials and Supplies 92.71 2,661.72 4,900.00 39.72 1,140.74 2,100.00 - - - 7,000.00 3,197.54 63 Contract Services 12,404.89 68,763.00 98,700.00 5,316.38 29,629.17 42,300.00 - - - 141,000.00 42,607.83 64 Utilities 108.13 1,286.73 2,800.00 46.34 551.44 1,200.00 - - - 4,000.00 2,161.83 65 Professional Development 653.56 17,330.91 21,000.00 280.10 7,427.52 9,000.00 - - - 30,000.00 5,241.57 67 Other - 81.53 - - - - - - - - (81.53) Program: 3000 - Finance & Accounting Total:58,016.89 679,871.65 900,800.00 24,864.29 291,445.16 403,200.00 - - - 1,304,000.00 332,683.19 - - - - - - Month Ended May 31, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended May 31, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 Labor 21,412.17 247,141.60 303,100.00 9,176.63 105,917.63 129,900.00 - - - 433,000.00 79,940.77 52 Temporary Labor 882.00 12,310.20 11,900.00 378.00 5,275.80 5,100.00 - - - 17,000.00 (586.00) 53 Overtime - - - - - - - - - - - 56 Benefits 7,156.38 161,559.96 181,300.00 3,066.97 69,239.37 77,700.00 - - - 259,000.00 28,200.67 62 Materials and Supplies 2,327.62 69,655.54 49,000.00 997.55 29,813.27 21,000.00 - - - 70,000.00 (29,468.81) 63 Contract Services 23,305.46 345,942.60 557,200.00 9,988.04 148,261.13 238,800.00 - - - 796,000.00 301,796.27 64 Utilities 1,378.48 13,362.01 8,400.00 590.77 5,726.56 3,600.00 - - - 12,000.00 (7,088.57) 65 Professional Development - 2,115.44 3,500.00 - 906.61 1,500.00 - - - 5,000.00 1,977.95 Program: 3200 - Information Technology Total:56,462.11 852,087.35 1,114,400.00 24,197.96 365,140.37 477,600.00 - - - 1,592,000.00 374,772.28 - - - - - - Program: 3300 - Customer Service - - - - - - 51 Labor 32,713.92 372,421.00 433,300.00 14,020.15 159,608.52 185,700.00 - - - 619,000.00 86,970.48 52 Temporary Labor - - - - - - - - - - - 53 Overtime 873.10 6,618.12 4,900.00 374.19 2,836.35 2,100.00 - - - 7,000.00 (2,454.47) 56 Benefits 11,917.28 182,128.56 217,000.00 5,107.26 78,053.16 93,000.00 - - - 310,000.00 49,818.28 62 Materials and Supplies 103.97 1,513.25 4,900.00 44.55 648.51 2,100.00 - - - 7,000.00 4,838.24 63 Contract Services 51,887.21 617,658.18 635,200.00 22,237.35 264,710.58 285,800.00 - - - 921,000.00 38,631.24 64 Utilities 10,569.22 108,735.30 112,700.00 4,175.34 43,308.42 48,300.00 - - - 161,000.00 8,956.28 65 Professional Development - 1,297.25 11,900.00 - 555.95 5,100.00 - - - 17,000.00 15,146.80 67 Other - 4,910.58 4,200.00 - - 1,800.00 - - - 6,000.00 1,089.42 Program: 3300 - Customer Service Total:108,064.70 1,295,282.24 1,424,100.00 45,958.84 549,721.49 623,900.00 - - - 2,048,000.00 202,996.27 - - - - - - Program: 3400 - Meter Services - - - - - - 51 Labor 12,540.80 144,469.22 173,000.00 - - - - - - 173,000.00 28,530.78 53 Overtime 396.80 764.22 6,000.00 - - - - - - 6,000.00 5,235.78 56 Benefits 5,366.34 77,982.77 101,000.00 - - - - - - 101,000.00 23,017.23 62 Materials and Supplies - - 4,000.00 - - - - - - 4,000.00 4,000.00 63 Contract Services 153.18 1,352.90 7,000.00 - - - - - - 7,000.00 5,647.10 64 Utilities 127.75 1,126.77 1,000.00 - - - - - - 1,000.00 (126.77) 65 Professional Development - 60.00 - - - - - - - - (60.00) Program: 3400 - Meter Services Total:18,584.87 225,755.88 292,000.00 - - - - - - 292,000.00 66,244.12 - - - - - - Program: 4000 - Engineering - - - - - - 51 Labor 11,966.10 310,756.46 438,900.00 8,109.35 145,164.93 188,100.00 - - - 627,000.00 171,078.61 52 Temporary Labor - - - - - - - - - - - 53 Overtime - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 56 Benefits 7,634.80 76,240.72 107,100.00 3,194.58 32,596.34 45,900.00 - - - 153,000.00 44,162.94 62 Materials and Supplies - 6,274.97 13,300.00 - 262.36 5,700.00 - - - 19,000.00 12,462.67 63 Contract Services 20,616.78 148,137.61 275,100.00 4,003.30 14,699.68 117,900.00 - - - 393,000.00 230,162.71 64 Utilities 2,722.55 75,517.60 61,600.00 53.41 21,921.04 26,400.00 - - - 88,000.00 (9,438.64) 65 Professional Development - 4,824.87 10,500.00 - 2,288.80 4,500.00 - - - 15,000.00 7,886.33 Program: 4000 - Engineering Total:42,940.23 621,752.23 908,600.00 15,360.64 216,933.15 389,400.00 - - - 1,298,000.00 459,314.62 - - - - - - Program: 5000 - Water Production - - - - - - 51 Labor 59,542.28 679,205.46 790,000.00 - - - - - - 790,000.00 110,794.54 53 Overtime 10,449.61 79,862.92 46,000.00 - - - - - - 46,000.00 (33,862.92) 54 Standby 4,531.96 44,651.55 15,000.00 - - - - - - 15,000.00 (29,651.55) 56 Benefits 18,613.71 344,211.48 400,000.00 - - - - - - 400,000.00 55,788.52 61 Water Supply - 410,657.61 768,000.00 - - - - - - 768,000.00 357,342.39 62 Materials and Supplies 10,847.79 188,787.45 285,000.00 - - - - - - 285,000.00 96,212.55 63 Contract Services 28,910.06 276,673.71 528,000.00 - - - - - - 528,000.00 251,326.29 64 Utilities 289,263.81 2,028,378.13 3,099,000.00 - - - - - - 3,099,000.00 1,070,621.87 65 Professional Development 540.00 7,103.02 11,000.00 - - - - - - 11,000.00 3,896.98 Program: 5000 - Water Production Total:422,699.22 4,059,531.33 5,942,000.00 - - - - - - 5,942,000.00 1,882,468.67 - - - - - - Program: 5100 - Water Treatment - - - - - - 51 Labor 21,020.80 241,864.20 273,000.00 - - - - - - 273,000.00 31,135.80 53 Overtime 1,231.32 25,121.69 39,000.00 - - - - - - 39,000.00 13,878.31 56 Benefits 6,377.72 148,537.41 164,000.00 - - - - - - 164,000.00 15,462.59 62 Materials and Supplies 21,778.61 314,857.46 265,000.00 - - - - - - 265,000.00 (49,857.46) 63 Contract Services 9,233.58 402,865.08 349,000.00 - - - - - - 349,000.00 (53,865.08) 64 Utilities 16,880.26 155,810.03 185,000.00 - - - - - - 185,000.00 29,189.97 Program: 5100 - Water Treatment Total:76,522.29 1,289,055.87 1,275,000.00 - - - - - - 1,275,000.00 (14,055.87) - - - - - - Program: 5200 - Water Quality - - - - - - 51 Labor 16,772.40 181,831.21 223,000.00 - - - - - - 223,000.00 41,168.79 53 Overtime 629.28 2,488.14 12,000.00 - - - - - - 12,000.00 9,511.86 56 Benefits 2,885.27 67,785.74 107,000.00 - - - - - - 107,000.00 39,214.26 62 Materials and Supplies 5,423.86 28,227.49 25,000.00 - - - - - - 25,000.00 (3,227.49) 63 Contract Services 4,433.93 77,285.67 128,000.00 - - - - - - 128,000.00 50,714.33 64 Utilities - - 2,000.00 - - - - - - 2,000.00 2,000.00 65 Professional Development 125.00 724.77 7,000.00 - - - - - - 7,000.00 6,275.23 Program: 5200 - Water Quality Total:30,269.74 358,343.02 504,000.00 - - - - - - 504,000.00 145,656.98 - - - - - - Page 5 of 6 AMENDED AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended May 31, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Maintenance Administration - - - - - - 51 Labor 8,973.11 161,399.75 195,300.00 997.03 17,786.08 21,700.00 - - - 217,000.00 37,814.17 52 Temporary Labor - - - - - - - - - - - 53 Overtime 757.07 1,134.79 1,800.00 84.12 126.09 200.00 - - - 2,000.00 739.12 54 Standby 2,980.47 37,388.88 18,000.00 197.83 2,687.59 2,000.00 - - - 20,000.00 (20,076.47) 56 Benefits 3,781.52 128,456.15 142,200.00 387.22 13,963.36 15,800.00 - - - 158,000.00 15,580.49 62 Materials and Supplies 77.54 812.59 2,700.00 8.61 63.49 300.00 - - - 3,000.00 2,123.92 63 Contract Services 917.93 1,811.91 900.00 102.00 201.27 100.00 - - - 1,000.00 (1,013.18) 64 Utilities 2,818.77 26,093.11 36,900.00 313.20 2,899.15 4,100.00 - - - 41,000.00 12,007.74 65 Professional Development 49.99 21,036.44 20,700.00 - 2,481.43 2,300.00 - - - 23,000.00 (517.87) Program: 6000 - Maintenance Administration Total:20,356.40 378,133.62 418,500.00 2,090.01 40,208.46 46,500.00 - - - 465,000.00 46,657.92 - - - - - - Program: 6100 - Water Maintenance - - - - - - 51 Labor 79,387.55 940,639.59 1,064,000.00 - - - - - - 1,064,000.00 123,360.41 53 Overtime 39,966.76 346,508.29 319,000.00 - - - - - - 319,000.00 (27,508.29) 56 Benefits 37,053.70 512,959.99 620,000.00 - - - - - - 620,000.00 107,040.01 62 Materials and Supplies 37,258.75 610,751.09 686,000.00 - - - - - - 686,000.00 75,248.91 63 Contract Services 52,200.63 447,064.91 557,000.00 - - - - - - 557,000.00 109,935.09 64 Utilities - - - - - - - - - - - Program: 6100 - Water Maintenance Total:245,867.39 2,857,923.87 3,246,000.00 - - - - - - 3,246,000.00 388,076.13 - - - - - - Program: 6200 - Wastewater Collection - - - - - - 51 Labor - - - 25,692.12 308,669.56 371,000.00 - - - 371,000.00 62,330.44 53 Overtime - - - 1,177.19 10,309.89 9,000.00 - - - 9,000.00 (1,309.89) 56 Benefits - - - 8,233.34 123,996.89 174,000.00 - - - 174,000.00 50,003.11 62 Materials and Supplies - - - 5,862.71 38,290.24 42,000.00 - - - 42,000.00 3,709.76 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 Contract Services - - - 575.00 117,544.29 (7,405,000.00) - - - (7,405,000.00) (7,522,544.29) Program: 6200 - Wastewater Collection Total:- - - 41,540.36 598,810.87 801,000.00 - - - 801,000.00 202,189.13 - - - - - - Program: 6300 - Water Reclamation - - - - - - 51 Labor - - - - - - 52,380.30 659,128.89 750,000.00 750,000.00 90,871.11 53 Overtime - - - - - - 40,346.57 148,531.94 50,000.00 50,000.00 (98,531.94) 54 Standby - - - - - - 128.84 248.84 55,000.00 55,000.00 54,751.16 56 Benefits - - - - - - 19,827.92 327,646.56 404,000.00 404,000.00 76,353.44 62 Materials and Supplies - - - - - - 30,820.91 232,944.83 618,000.00 618,000.00 385,055.17 63 Contract Services - - - - - - 138,169.94 6,530,105.03 7,346,000.00 7,346,000.00 815,894.97 64 Utilities - - - - - - 458,404.04 998,828.86 1,538,000.00 1,538,000.00 539,171.14 65 Professional Development - - - - - - - 7,943.94 20,000.00 20,000.00 12,056.06 Program: 6300 - Water Reclamation Total:- - - - - - 740,078.52 8,905,378.89 10,781,000.00 10,781,000.00 1,875,621.11 - - - - - - Program: 7000 - Facilities Maintenance - - - - - - 51 Labor 11,478.14 132,173.80 153,300.00 4,919.20 56,645.63 65,700.00 - - - 219,000.00 30,180.57 53 Overtime 548.32 7,209.53 9,800.00 235.00 3,089.77 4,200.00 - - - 14,000.00 3,700.70 56 Benefits 4,256.41 71,486.05 86,100.00 1,824.12 30,635.10 36,900.00 - 9.49 - 123,000.00 20,869.36 62 Materials and Supplies 6,725.95 61,637.15 40,600.00 979.69 21,630.87 17,400.00 - 43.72 - 58,000.00 (25,311.74) 63 Contract Services 94,886.99 887,666.59 870,000.00 27,923.63 387,357.23 373,000.00 1,511.49 1,511.49 - 1,243,000.00 (33,535.31) 64 Utilities 21,472.11 228,831.71 284,100.00 7,699.31 65,248.10 108,900.00 - - - 393,000.00 98,920.19 65 Professional Development - - 1,500.00 - - 1,500.00 - - - 3,000.00 3,000.00 Program: 7000 - Facilities Maintenance Total:139,367.92 1,389,004.83 1,445,400.00 43,580.95 564,606.70 607,600.00 1,511.49 1,564.70 - 2,053,000.00 97,823.77 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 Labor 5,740.06 70,531.82 80,000.00 1,420.64 9,389.68 20,000.00 - - - 100,000.00 20,078.50 53 Overtime 311.83 4,940.62 2,400.00 77.96 646.40 600.00 - - - 3,000.00 (2,587.02) 56 Benefits 2,216.67 24,980.48 32,800.00 552.87 3,387.61 8,200.00 - - - 41,000.00 12,631.91 62 Materials and Supplies 13,741.23 165,195.00 144,000.00 3,435.30 37,580.21 36,000.00 - - - 180,000.00 (22,775.21) 63 Contract Services 19,468.73 157,467.07 152,800.00 4,867.26 36,392.03 38,200.00 - - - 191,000.00 (2,859.10) 64 Utilities 17,261.51 162,321.65 192,800.00 4,315.38 36,455.41 48,200.00 - - - 241,000.00 42,222.94 65 Professional Development - - 3,200.00 - - 800.00 - - - 4,000.00 4,000.00 Program: 7100 - Fleet Maintenance Total:58,740.03 585,436.64 608,000.00 14,669.41 123,851.34 152,000.00 - - - 760,000.00 50,712.02 - - - Program: 8000 - Capital - - - - - 11 Capital Assets not being Depreciated - - - - - - - - - - - 71 Debt Service 490,000.00 2,402,356.24 3,103,000.00 210,000.00 434,421.50 273,000.00 - - - 3,376,000.00 539,222.26 81 Capital Improvement 127,345.20 1,008,576.02 2,695,000.00 - - 300,000.00 - - - 2,995,000.00 1,986,423.98 82 Capital Outlay 298,147.89 634,320.48 670,000.00 15,582.20 205,741.21 285,000.00 887.45 80,821.65 150,000.00 1,105,000.00 184,116.66 83 Accounting Income Add back (127,345.20) (2,667,226.59) - - (199,710.75) - - - - - 2,866,937.34 88 Transfer to Reserves - - (260,000.00) - - 230,000.00 - - - (30,000.00) (30,000.00) 99 Transfer from Reserves - - - - - - - - - - - Program: 8000 - Capital Total:788,147.89 1,378,026.15 6,208,000.00 225,582.20 440,451.96 1,088,000.00 887.45 80,821.65 150,000.00 7,446,000.00 5,546,700.24 Total Surplus (Deficit):520,937.33$ 8,140,141.73$ -$ 219,903.29$ 1,828,734.84$ -$ 552,201.62$ 962,313.26$ -$ -$ (10,931,189.83)$ Page 6 of 6 Agenda Item #3c July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #3c Consent Item 1 1 4 0 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve May 2024 Disbursements: Accounts payable disbursements for the period include check numbers 263084 through 263283, bank drafts, and ACH payments in the amount of $3,483,013.63 and $488,496.90 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period May 1, 2024 through May 31, 2024 in the amount of $3,971,510.53. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for May 2024 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 263084 through 263283, bank drafts, and ACH Payments in the amount of $3,483,013.63 and $488,496.90, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: Agenda Item #3c July 24, 20242 Meeting Date: July 24, 2024 Agenda Item #3c Consent Item 1 1 4 0 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS May 2024 Payment Register PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/01/2024 263084 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)6,999.20 05/01/2024 263085 AT&T 2,767.41 05/01/2024 263086 AUTOZONE PARTS 32.31 05/01/2024 263087 Canyon Industries, Inc 3,394.16 05/01/2024 263088 CHEM-TECH INTERNATIONAL INC 17,458.17 05/01/2024 263089 CitizensTrust 2,008.63 05/01/2024 263090 COLONIAL LIFE, PREMIUM 491.64 05/01/2024 263091 Consolidated Electrical Distributors, Inc.6,658.74 05/01/2024 263092 DIRECTV 296.23 05/01/2024 263093 EEC ENVIRONMENTAL 575.00 05/01/2024 263094 EVERSOFT, INC 308.58 05/01/2024 263095 EXPERIAN 354.88 05/01/2024 263096 GeoTech Environmental Equipment, Inc.14,407.18 05/01/2024 263097 K & L HARDWARE 123.10 05/01/2024 263098 KRIEGER & STEWART, INCORPORATED 940.80 05/01/2024 263099 LA VERNE POWER EQUIPMENT, INC.478.49 05/01/2024 263100 LOWE'S 2,354.60 05/01/2024 263101 Marvin's Mobile Truck Wash 820.00 05/01/2024 263102 O'REILLYS AUTO PARTS 2,118.38 05/01/2024 263104 R. F. MacDonald Co., LLC 6,465.00 05/01/2024 263105 SO CAL GAS 554.15 05/01/2024 263106 SOUTHERN CALIFORNIA EDISON COMPANY 149,475.61 05/01/2024 263107 SPECTRUM 617.41 05/01/2024 263108 ULINE, INC.1,676.47 05/01/2024 263109 WATER SYSTEMS CONSULTING, INC 1,867.50 05/08/2024 263110 San Bernardino- Riverside Area Alumnae Chapter 150.00 05/08/2024 263111 San Bernardino USD, Secondary Education 150.00 05/08/2024 263112 SIERRA HIGH SCHOOL - SBCUSD 150.00 05/08/2024 263113 DANA NEGRETE 250.00 05/08/2024 263114 ACS SUPPORT 26.00 05/08/2024 263115 Alfaro Catering Services Inc 443.00 05/08/2024 263116 AMERICAN FIDELITY ASSURANCE COMPANY 3,143.29 05/08/2024 263117 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,399.84 05/08/2024 263118 AUTOZONE PARTS 206.75 05/08/2024 263119 AVIDEX INDUSTRIES, LLC 1,080.00 05/08/2024 263120 BURRTEC WASTE/ 5455 Industrial pkwy 711.82 05/08/2024 263121 BURRTEC WASTE/ E. 111 MILL ST 311.76 05/08/2024 263122 C Wells Pipeline Materials, Inc 6,275.41 05/08/2024 263123 Consolidated Electrical Distributors, Inc.430.65 05/08/2024 263124 CULLIGAN OF ONTARIO 175.43 05/08/2024 263125 DAILY JOURNAL CORPORATION 276.00 05/08/2024 263126 EYE MED VISION CARE 1,564.64 05/08/2024 263127 GENOVEVA L ARELLANO 906.41 05/08/2024 263128 GEORGE LEPINS, BELOW ZERO 11,200.00 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 1 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/08/2024 263129 HydroPro Solutions 23,187.58 05/08/2024 263130 Industrial Hygiene Management, Inc (IHM)2,368.19 05/08/2024 263131 James Litho 2,391.80 05/08/2024 263132 JURUPA COMMUNITY SERVICES DISTRICT 1,217.35 05/08/2024 263133 K & L HARDWARE 61.32 05/08/2024 263134 KONICA MINOLTA BUSINESS SOLUTIONS 250.02 05/08/2024 263135 LOGICALIS, INC 8,521.79 05/08/2024 263136 Marvin's Mobile Truck Wash 940.00 05/08/2024 263137 O'REILLYS AUTO PARTS 173.65 05/08/2024 263138 Pro-West & Assoc., Inc 10,964.34 05/08/2024 263139 Solitude Lake Management LLC 1,856.81 05/08/2024 263140 SOUTH COAST A Q M D 485.43 05/08/2024 263141 SOUTHERN CALIFORNIA EDISON COMPANY 154,733.81 05/08/2024 263142 TRUSSELL TECHNOLOGIES.INC 18,537.50 05/08/2024 263143 ULINE, INC.751.46 05/08/2024 263144 UNIFIRST CORPORATION 2,311.81 05/08/2024 263146 UNITED SITE SERVICES OF CALIFORNIA, INC 420.54 05/08/2024 263147 UPS, UNITED PARCEL SERVICE, INC.29.35 05/08/2024 263148 WESTERN WATER WORKS SUPPLY CO., INC 4,704.91 05/15/2024 263149 ALTERNATIVE HOSE INC 71.12 05/15/2024 263150 AT&T 47.49 05/15/2024 263151 AUTOZONE PARTS 23.26 05/15/2024 263152 BURRTEC WASTE/ 5455 Industrial pkwy 318.69 05/15/2024 263153 BURRTEC WASTE/ E. 111 MILL ST 6,167.56 05/15/2024 263154 CHEM-TECH INTERNATIONAL INC 18,086.68 05/15/2024 263155 City Of San Bernardino Municipal Water Department 700,000.00 05/15/2024 263156 DAILY JOURNAL CORPORATION 308.20 05/15/2024 263157 DIRECTV 55.79 05/15/2024 263158 FIRST CHOICE SERVICES 1,962.86 05/15/2024 263159 Health and Human Resource Center Inc.121.50 05/15/2024 263160 IB CONSULTING, LLC 2,440.00 05/15/2024 263161 INLAND DESERT SECURITY & COMMUNICATIONS, INC 839.30 05/15/2024 263162 K & L HARDWARE 119.39 05/15/2024 263163 KONICA MINOLTA BUSINESS SOLUTIONS 118.14 05/15/2024 263164 Marvin's Mobile Truck Wash 975.00 05/15/2024 263165 NAVIGATING PREPAREDNESS ASSOCIATES LLC 6,307.50 05/15/2024 263166 O'REILLYS AUTO PARTS 119.53 05/15/2024 263167 ROGERS, ANDERSON, MALODY & SCOTT, LLP 8,500.00 05/15/2024 263168 RYAN HERCO FLOW SOLUTIONS 232.57 05/15/2024 263169 SOUTHERN CALIFORNIA EDISON COMPANY 16,729.77 05/15/2024 263170 SPECTRUM 13,222.16 05/15/2024 263171 UNIFIRST CORPORATION 702.20 05/15/2024 263172 WESTERN WATER WORKS SUPPLY CO., INC 11,918.34 05/15/2024 263173 Wilson Towing LLC 300.00 05/15/2024 263174 San Bernardino USD, Secondary Education 150.00 05/15/2024 263175 ANH VU 150.00 05/15/2024 263176 ANNETTE ALEGRIA 150.00 05/15/2024 263177 CLAUDIA VINGOCHEA 150.00 05/15/2024 263178 DAVID FREY 150.00 05/15/2024 263179 JAMES DAVIS 150.00 05/15/2024 263180 NATALIA DOMINGUEZ 150.00 05/15/2024 263181 SALLY REISS 150.00 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 2 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/15/2024 263182 SUTAPA HAZRA CHOUDRY 150.00 05/15/2024 263183 YVONNE BALLESTEROS 150.00 05/23/2024 263184 ALTERNATIVE HOSE INC 669.34 05/23/2024 263185 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,399.84 05/23/2024 263186 CALIFORNIA-NEVADA SECTION, AWWA 125.00 05/23/2024 263187 CHEM-TECH INTERNATIONAL INC 2,408.18 05/23/2024 263188 CITY OF HIGHLAND 706.00 05/23/2024 263189 CITY OF HIGHLAND 759.25 05/23/2024 263190 D&H WATER SYSTEMS 3,030.79 05/23/2024 263191 DENTAL HEALTH SERVICES 158.10 05/23/2024 263192 DREW METZGER 855.00 05/23/2024 263193 ENGINEERING RESOURCES 7,337.50 05/23/2024 263194 EUCLID MANAGERS, INSURANCE SERVICES INC.288.00 05/23/2024 263195 FIRST CHOICE SERVICES 45.00 05/23/2024 263196 Isabel Hernandez 1,145.00 05/23/2024 263197 K & L HARDWARE 91.69 05/23/2024 263198 LOGICALIS, INC 12,345.57 05/23/2024 263199 Marvin's Mobile Truck Wash 1,860.00 05/23/2024 263200 Multi W Systems, Inc 6,302.78 05/23/2024 263201 O'REILLYS AUTO PARTS 128.06 05/23/2024 263202 PETE'S ROAD SERVICE INC 1,669.27 05/23/2024 263203 RINCON CONSULTANTS, INC.16,091.33 05/23/2024 263204 RYAN HERCO FLOW SOLUTIONS 49.67 05/23/2024 263205 SO CAL GAS 14.30 05/23/2024 263206 Solitude Lake Management LLC 1,500.00 05/23/2024 263207 SOUTHERN CALIFORNIA EDISON COMPANY 2,328.62 05/23/2024 263208 Texas Life Insurance Company 614.71 05/23/2024 263209 Tom Bell Collision 2,703.89 05/23/2024 263210 UNIFIRST CORPORATION 640.18 05/23/2024 263211 VERIZON 1,119.70 05/23/2024 263212 Washington Media Group, Inc.305.79 05/23/2024 263213 WATER SYSTEMS CONSULTING, INC 25,740.00 05/23/2024 263214 WEB ADVANCED CORPORATION 6,062.50 05/23/2024 263215 WIRENET COMMUNICATIONS INC 42,920.00 05/23/2024 263216 VG TRUST 150.00 05/23/2024 263217 VERN W BOWERMAN 16.46 05/23/2024 263218 KEVIN KAN 97.44 05/23/2024 263219 MASTERCRAFT RESIDENTIAL 2,675.79 05/23/2024 263220 AMPCO CONTRACTING INC 2,526.03 05/23/2024 263221 KIMBERLY JAIE BLANCO 150.00 05/23/2024 263222 MARIA MUNGUIA 41.50 05/23/2024 263223 NEWMAN INTERNATIONAL LLC 115.16 05/23/2024 263224 ERIC PEREZ 26.67 05/23/2024 263225 PMI LLC 47.85 05/23/2024 263226 PMI LLC 106.04 05/23/2024 263227 PMI LLC 33.33 05/23/2024 263228 PMI LLC 122.89 05/23/2024 263229 RIDGEWOOD PROPERTY INVESTMENTS LLC 101.34 05/23/2024 263230 JOSEPH LE 11.42 05/23/2024 263231 GRACE NAVARRO REYES 39.50 05/23/2024 263232 AMANDA RODRIGUEZ 100.00 05/23/2024 263233 ANTHONY SERRANO 228.30 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 3 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/23/2024 263234 DALJIT KAUR 275.00 05/23/2024 263235 DAN BUOYE 275.00 05/23/2024 263236 DONALD LACANLALE 30.00 05/23/2024 263237 MARGARET RUSH 100.00 05/23/2024 263238 MELESIO HUERTO 100.00 05/23/2024 263239 MONIQUE MORENO 275.00 05/23/2024 263240 PATRICIA MIRANDA 50.33 05/23/2024 263241 PERRY CULP 115.84 05/23/2024 263242 RALPH ABRAMO 30.00 05/23/2024 263243 RAQUEL ROCHA 250.00 05/23/2024 263244 RONALD HORNUNG 30.00 05/23/2024 263245 SHARON LEE 100.00 05/23/2024 263246 STACIA MCCAMBRIDGE 100.00 05/23/2024 263247 VALERIE RODRIGUEZ 100.00 05/23/2024 263248 YOLANDA WERTS 260.00 05/23/2024 263249 YVONNE BALLESTEROS 100.00 05/23/2024 263250 ACS SUPPORT 26.00 05/28/2024 263251 Bullet Guard Corporation 12,750.94 05/30/2024 263252 APPLEONE EMPLOYMENT SERVICE 538.92 05/30/2024 263253 AT&T 2,768.01 05/30/2024 263254 BURRTEC WASTE/ 5455 Industrial pkwy 1,030.51 05/30/2024 263255 BURRTEC WASTE/ E. 111 MILL ST 311.76 05/30/2024 263256 CitizensTrust 1,948.44 05/30/2024 263257 CMUA, CALIFORNIA MUNICIPAL UTILITIES ASSO.5,128.00 05/30/2024 263258 COLONIAL LIFE, PREMIUM 491.64 05/30/2024 263259 FedEx 36.85 05/30/2024 263260 GNA FIRE ELECTRIC, INC.485.00 05/30/2024 263261 K & L HARDWARE 345.43 05/30/2024 263262 LOWE'S 1,070.07 05/30/2024 263263 Marvin's Mobile Truck Wash 895.00 05/30/2024 263264 METLIFE SMALL BUSINESS CENTER (Dental)12,854.14 05/30/2024 263265 METROPOLITAN LIFE INS CO 70.14 05/30/2024 263266 METROPOLITAN WATER DISTRICT 42,495.52 05/30/2024 263267 O'REILLYS AUTO PARTS 582.14 05/30/2024 263268 RINCON CONSULTANTS, INC.34,809.94 05/30/2024 263269 SCEM Urgent Care Centers 280.00 05/30/2024 263270 SO CAL GAS 7,183.50 05/30/2024 263271 SOUTH COAST A Q M D 647.24 05/30/2024 263272 SOUTHERN CALIFORNIA EDISON COMPANY 219,413.90 05/30/2024 263273 UNIFIRST CORPORATION 1,228.14 05/30/2024 263275 US BANCORP SERVICE CENTER 68,519.59 05/30/2024 263280 WATER SYSTEMS CONSULTING, INC 25,104.00 05/30/2024 263281 WestAir Gases & Equipment, Inc.12,300.06 05/30/2024 263282 WESTERN WATER WORKS SUPPLY CO., INC 40,331.15 05/30/2024 263283 WESTLAND GROUP, INC.3,704.25 BANK DRAFTS 05/02/2024 DFT0005233 CalPERS- FRAS 98.37 05/02/2024 DFT0005243 GLOBAL PAYMENTS 30,336.61 05/03/2024 DFT0005244 MERCHANT BANKCD 759.94 05/10/2024 DFT0005234 CA SDI Tax 3,953.16 05/10/2024 DFT0005235 CALPERS/ DEFERRED COMPENSATION 23,091.13 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 4 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/10/2024 DFT0005236 CALPERS/ RETIREMENT 57,831.41 05/10/2024 DFT0005237 Federal Payroll Tax 41,070.89 05/10/2024 DFT0005238 Medicare 10,432.70 05/10/2024 DFT0005239 Social Security 62.50 05/10/2024 DFT0005240 STATE DISBURSEMENT UNIT 908.77 05/10/2024 DFT0005241 State Payroll Tax 16,664.08 05/10/2024 DFT0005242 FORTE, ACH DIRECT INC, ACH FEES 4,651.59 05/10/2024 DFT0005245 PayNearMe, Inc.185.07 05/22/2024 DFT0005255 CBB 2,681.59 05/24/2024 DFT0005246 CA SDI Tax 3,909.42 05/24/2024 DFT0005247 CALPERS/ DEFERRED COMPENSATION 23,131.26 05/24/2024 DFT0005248 CALPERS/ RETIREMENT 58,058.16 05/24/2024 DFT0005249 Federal Payroll Tax 42,278.19 05/24/2024 DFT0005250 Medicare 10,323.46 05/24/2024 DFT0005251 Social Security 1,403.90 05/24/2024 DFT0005252 STATE DISBURSEMENT UNIT 908.77 05/24/2024 DFT0005253 State Payroll Tax 16,894.17 05/30/2024 DFT0005254 CALPERS/ MEDICAL 118,182.25 05/31/2024 DFT0005256 PayNearMe, Inc.342.28 ACH PAYMENTS 05/01/2024 10014097 ALBERT A. WEBB ASSOCIATES 6,111.84 05/01/2024 10014098 ALLISON MECHANICAL, INC 6,283.56 05/01/2024 10014099 AMAZON CAPITAL SERVICES, INC 2,365.12 05/01/2024 10014100 AMERICAN RENTALS, INC 4,317.37 05/01/2024 10014101 BARRY'S SECURITY SERVICES, INC 7,651.56 05/01/2024 10014102 CAROL CALES 568.35 05/01/2024 10014103 CINTAS CORPORATION (FIRST AID)408.14 05/01/2024 10014104 DANIEL DAVIS 647.19 05/01/2024 10014105 DAVID HERNANDEZ 600.74 05/01/2024 10014106 ED KING 850.00 05/01/2024 10014107 ELISEO OCHOA 575.09 05/01/2024 10014108 EXCEL LANDSCAPE, INC 21,369.91 05/01/2024 10014109 FRONTIER COMMUNICATIONS 918.92 05/01/2024 10014110 GRAINGER 788.21 05/01/2024 10014111 INDUSTRIAL RUBBER & SUPPLY 2,953.87 05/01/2024 10014112 JOHN DRURY 76.14 05/01/2024 10014113 JOHN MURA 720.13 05/01/2024 10014114 LEGEND PUMP AND WELL SERVICES 39,965.00 05/01/2024 10014115 LESLIE'S POOL SUPPLIES, INC.207.77 05/01/2024 10014116 LINCOLN NATIONAL LIFE INS CO.2,534.03 05/01/2024 10014117 MANAGED MOBILE, INC.2,390.33 05/01/2024 10014118 MARTHA T DURAN 850.00 05/01/2024 10014119 MICHAEL BAFFA 450.00 05/01/2024 10014120 MICHAEL BRETT MACHARELLI 59.82 05/01/2024 10014121 MICHAEL HENDERSON 727.21 05/01/2024 10014122 PSI WATER TECHNOLOGIES 2,928.75 05/01/2024 10014123 REBECCA KASTEN 669.44 05/01/2024 10014124 RICHARD BECERRA 727.21 05/01/2024 10014125 Safety Compliance Company 200.00 05/01/2024 10014126 SCN, SECURITY COMMUNICATION NETWORK, INC 4,545.00 05/01/2024 10014127 STAPLES BUSINESS ADVANTAGE 768.00 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 5 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/01/2024 10014128 Synagro - WWT, Inc 21,152.40 05/01/2024 10014129 TYLER TECHNOLOGIES, INC 290.00 05/01/2024 10014130 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 124.94 05/08/2024 10014131 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.7,191.93 05/08/2024 10014132 ALLISON MECHANICAL, INC 1,978.00 05/08/2024 10014133 AMAZON CAPITAL SERVICES, INC 385.86 05/08/2024 10014134 ASHOK K. DHINGRA, AKD CONSULTING 7,436.56 05/08/2024 10014135 BARRY'S SECURITY SERVICES, INC 7,493.69 05/08/2024 10014136 BOOT BARN, INC 173.99 05/08/2024 10014137 BURGESS MOVING & STORAGE 1,664.45 05/08/2024 10014138 CLARK PEST CONTROL 56.00 05/08/2024 10014139 CLEARFLY COMMUNATIONS 88.72 05/08/2024 10014140 CORE & MAIN LP 27,579.28 05/08/2024 10014141 CORELOGIC SOLUTIONS, LLC 403.81 05/08/2024 10014142 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 120.00 05/08/2024 10014143 ECOTECH SERVICES, INC 2,086.00 05/08/2024 10014144 EVWD EMPLOYEES EVENTS ASSOC 288.52 05/08/2024 10014145 FERGUSON ENTERPRISES, INC.35,497.88 05/08/2024 10014146 FMB TRUCK OUTFITTERS, INC 299.65 05/08/2024 10014147 GENESIS INDUSTRIAL SUPPLY, INC 5,696.98 05/08/2024 10014148 GROUP DELTA CONSULTANTS, INC 17,725.10 05/08/2024 10014149 JOSE MILLAN 320.00 05/08/2024 10014150 MANAGED MOBILE, INC.6,272.86 05/08/2024 10014152 MCCROMETER INC 13,028.25 05/08/2024 10014153 MCMASTER-CARR 553.24 05/08/2024 10014154 MIKE J. ROQUET CONSTRUCTION INC 14,723.80 05/08/2024 10014155 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,162.70 05/08/2024 10014156 PATRICK K. MILROY 49.99 05/08/2024 10014157 RAINBOW BOLT & SUPPLY, INC.56.86 05/08/2024 10014158 RESOLUTE 10,000.00 05/08/2024 10014159 SG CREATIVE, LLC 6,095.00 05/08/2024 10014160 STAPLES BUSINESS ADVANTAGE 43.68 05/08/2024 10014161 STERICYCLE, INC DBA SHRED-IT 171.80 05/08/2024 10014162 TSR PERFORMANCE 838.25 05/08/2024 10014163 VULCAN MATERIALS CO/ CALMAT CO 9,637.88 05/08/2024 10014164 Yahweh Pools 250.00 05/09/2024 10014165 Insul-Quilts, Inc.5,887.22 05/15/2024 10014166 ADCOMP SYSTEMS, INC 100.00 05/15/2024 10014167 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.16,909.98 05/15/2024 10014168 AMAZON CAPITAL SERVICES, INC 318.67 05/15/2024 10014169 ANTHESIS 11,416.79 05/15/2024 10014170 BARRY'S SECURITY SERVICES, INC 7,546.42 05/15/2024 10014171 CLARK PEST CONTROL 134.00 05/15/2024 10014172 Exclusive Awnings, Inc 8,925.00 05/15/2024 10014173 FRONTIER COMMUNICATIONS 979.38 05/15/2024 10014174 GENESIS INDUSTRIAL SUPPLY, INC 5,139.08 05/15/2024 10014175 GOLDEN STATE LABOR COMPLIANCE, LLC 4,990.00 05/15/2024 10014176 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 1,313.84 05/15/2024 10014177 INDUSTRIAL RUBBER & SUPPLY 284.82 05/15/2024 10014178 INFOSEND, INC 347.45 05/15/2024 10014179 JC LAW FIRM 3,325.00 05/15/2024 10014180 MANAGED MOBILE, INC.5,125.76 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 6 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/15/2024 10014181 MIKE J. ROQUET CONSTRUCTION INC 12,563.27 05/15/2024 10014182 STAPLES BUSINESS ADVANTAGE 17.88 05/15/2024 10014183 STERICYCLE, INC DBA SHRED-IT 170.65 05/15/2024 10014184 TSR PERFORMANCE 3,533.69 05/15/2024 10014185 UNDERGROUND SERVICE ALERT 360.00 05/15/2024 10014186 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 661.09 05/15/2024 10014187 VERIZON WIRELESS 9,461.18 05/15/2024 10014188 VULCAN MATERIALS CO/ CALMAT CO 1,016.58 05/15/2024 10014189 WOODARD & CURRAN INC.73,679.18 05/23/2024 10014190 ACI PAYMENTS INC.48.65 05/23/2024 10014191 ADCOMP SYSTEMS, INC 319.29 05/23/2024 10014192 ALBERT A. WEBB ASSOCIATES 19,059.74 05/23/2024 10014193 ALLISON MECHANICAL, INC 1,511.49 05/23/2024 10014194 AMAZON CAPITAL SERVICES, INC 1,024.76 05/23/2024 10014195 BARRY'S SECURITY SERVICES, INC 7,670.25 05/23/2024 10014196 CLARK PEST CONTROL 167.00 05/23/2024 10014197 CLINICAL LAB OF S B 4,353.50 05/23/2024 10014198 CORE & MAIN LP 1,658.43 05/23/2024 10014199 EXCEL LANDSCAPE, INC 441.77 05/23/2024 10014200 FERGUSON ENTERPRISES, INC.25,480.27 05/23/2024 10014201 FMB TRUCK OUTFITTERS, INC 2,495.27 05/23/2024 10014202 FRONTIER COMMUNICATIONS 177.75 05/23/2024 10014203 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 4,548.87 05/23/2024 10014204 INFOSEND, INC 46,671.91 05/23/2024 10014205 JC LAW FIRM 10,290.00 05/23/2024 10014206 JOSE MILLAN 4,180.00 05/23/2024 10014207 MARLINK INC 468.75 05/23/2024 10014208 MCCROMETER INC 5,633.89 05/23/2024 10014209 MIKE J. ROQUET CONSTRUCTION INC 31,675.73 05/23/2024 10014210 MINUTEMAN PRESS OF RANCHO CUCAMONGA 365.74 05/23/2024 10014211 MOBILE OCCUPATIONAL SERVICES, INC 189.00 05/23/2024 10014212 PATRICK K. MILROY 90.00 05/23/2024 10014213 PATTON'S SALES CORP 24.84 05/23/2024 10014214 STEVE A. FILARSKY, ATTORNEY AT LAW 376.35 05/23/2024 10014215 STUBBIES PROMOTIONS INC 11,322.25 05/23/2024 10014216 Synagro - WWT, Inc 21,164.52 05/23/2024 10014217 THE GRANT FARM (MOMENTUM)128.00 05/23/2024 10014218 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 601.39 05/23/2024 10014219 VULCAN MATERIALS CO/ CALMAT CO 988.27 05/23/2024 10014220 WAXIE SANITARY SUPPLY 567.34 05/23/2024 10014221 EVWD EMPLOYEES EVENTS ASSOC 388.49 05/30/2024 10014222 AMAZON CAPITAL SERVICES, INC 5,434.04 05/30/2024 10014223 AMERICAN RENTALS, INC 1,341.73 05/30/2024 10014224 ASHOK K. DHINGRA, AKD CONSULTING 11,360.04 05/30/2024 10014225 BARRY'S SECURITY SERVICES, INC 7,517.03 05/30/2024 10014226 CALIFORNIA TOOL & WELDING SUPPLY 958.95 05/30/2024 10014227 CINTAS CORPORATION (FIRST AID)439.85 05/30/2024 10014228 CORE & MAIN LP 5,014.82 05/30/2024 10014229 EXCEL LANDSCAPE, INC 21,207.50 05/30/2024 10014230 EZEQUIEL ELECTRIC, INC.3,057.61 05/30/2024 10014231 FERGUSON ENTERPRISES, INC.13,524.42 05/30/2024 10014232 FMB TRUCK OUTFITTERS, INC 1,228.77 PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 7 of 8 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/30/2024 10014233 FRONTIER COMMUNICATIONS 833.88 05/30/2024 10014234 GENESIS INDUSTRIAL SUPPLY, INC 2,598.93 05/30/2024 10014235 GMC ELECTRICAL, INC 4,050.00 05/30/2024 10014236 GROUP DELTA CONSULTANTS, INC 8,649.18 05/30/2024 10014237 HARRINGTON INDUSTRIAL PLASTIC 624.94 05/30/2024 10014238 LESLIE'S POOL SUPPLIES, INC.201.83 05/30/2024 10014239 LINCOLN NATIONAL LIFE INS CO.2,499.93 05/30/2024 10014240 MIKE J. ROQUET CONSTRUCTION INC 14,630.88 05/30/2024 10014241 NATIONAL AUTO FLEET GROUP, CHEVROLET OF WATSONVILLE 249,925.95 05/30/2024 10014242 RUDY GUERRERO 933.66 05/30/2024 10014243 SCN, SECURITY COMMUNICATION NETWORK, INC 7,260.00 05/30/2024 10014244 STEVE A. FILARSKY, ATTORNEY AT LAW 3,850.00 05/30/2024 10014245 Tomorrow's Talent, LLC 5,400.00 05/30/2024 10014246 VALERO FLEET, WEX BANK 21,535.46 05/30/2024 10014247 VULCAN MATERIALS CO/ CALMAT CO 1,581.77 TOTAL 3,483,013.63$ PAYMENT REGISTER MAY 1, 2024 - MAY 31, 2024 Page 8 of 8 Agenda Item #3d July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #3d Consent Item 1 1 4 1 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Investment Report for Quarter Ended June 30, 2024 RECOMMENDATION That the Board of Directors accept and file the attached Investment Report for the quarter ended June 30, 2024. BACKGROUND / ANALYSIS California Government Code §53646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency’s investments to the legislative body of the agency within 30 days of the end of each quarter. The attached Investment Report shows all the District’s cash and investments, restricted and unrestricted, as of June 30, 2024. Attachment A presents the investment securities purchased and retired during the quarter April to June 2024. Increases and decreases in highly liquid funds, such as LAIF, are explained in the narrative below. Unrestricted Investments LAIF The balance held in the Local Agency Investment Fund (LAIF) at the beginning of the quarter was $19,139,519. Interest earned during the previous quarter of $205,873 was posted to the account in April. There were no deposits to, or withdrawals from, LAIF during the quarter, leaving a balance at the end of June of $19,345,392. LAIF earnings for the quarter ended June 30, 2024, were $218,271, calculated at an apportionment rate of 4.55%; up from 4.30% which had been in effect for the previous quarter. The earnings were posted to the District’s account on July 15, 2024. US Bank Fixed Income Account (previously CBB Wealth Management) The total (book) value of the assets held with CBB increased from $16,079,840 to $16,213,332 during the quarter ended June 30, 2024. The balance in this account is held both in a money market account, $669,846, and in a $15,543,486 portfolio of Treasury and federal agency securities shown on Attachment A. As June is the end of the District’s fiscal year, the portfolio balance will be adjusted to its Fair Market Value of Agenda Item #3d July 24, 20242 Meeting Date: July 24, 2024 Agenda Item #3d Consent Item 1 1 4 1 $15,304,168 for year-end financial reporting purposes. There were no transfers into or out of the US Bank account during the quarter. In addition, net interest payments received on securities in the District’s portfolio were $100,322 and funds held in money market accounts earned dividends of $35,964. Investment manager fees paid during the quarter were $3,000, and amortization on premiums / accretion of discounts taken at the time of purchase of certain securities, increased the value of the portfolio by $206. The following schedule summarizes the activity for Unrestricted Investments during the Quarter ended June 30, 2024: A ccount Beg Bal Depo sit s/ (Wit hdrawals)Earnings Fees Disc / Prem A mo rt izat io n Ending Balance LA IF 19 ,139,51 9$ -$ 205,8 73$-$ -$ 19,34 5,392$ US Bank Fixe d Inc 16 ,079,84 0 -136,2 86 (3,00 0)2 06 16,21 3,332 Restricted Investments Accounts opened with US Bank are used to receive District deposits, from which the Trustee (US Bank) pays District bondholders. Semi-annual bond payment dates are April 1st and October 1st. Accordingly, an interest payment was made to bondholders during the quarter ended June 30, 2024. There were no other transactions that affected the account balances, except for nominal interest earnings on the balances that were held briefly in the accounts prior to the interest payments. Summary Schedule of US Bank Trustee Accounts The following schedule summarizes activity in the US Bank Trust accounts for the Quarter ended June 30, 2024: 2020A A cco unt s Beg Bal Dist rict Depo sit s Earnings Transf ers Wit hdrawals/ Payment s Ending Balance Payme nt Fd -$ -$ 892$ (892)$ -$ -$ Int e re st A c ct 307,5 54 -49 892 (295,425)1 3 ,070 Principal A c ct ------ 2020B A cco unt s Beg Bal Dist rict Depo sit s Earnings Transf ers Wit hdrawals/ Payment s Ending Balance Payme nt Fd -$ -$ -$ -$ -$ -$ Int e re st A c ct 160,7 26 ---(160,726)- Principal A c ct ------ Agenda Item #3d July 24, 20243 Meeting Date: July 24, 2024 Agenda Item #3d Consent Item 1 1 4 1 AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Investment Report for the Quarter Ended June 30 2024 2. Attachment A - CBB Investment Activity Report for Quarter Ended June 30 2024 EAST VALLEY WATER DISTRICT Investment Activity Quarter Ended June 30, 2024 Activity (Book Value) Purch Date Units / Face Value Maturity Date Amort Cost Adjustment Adjusted Cost 4/1/2024 Matured / Called Adjusted Cost 6/30/2024 Market ValueIssuerCUSIPYield4/1/2024 Purchases Total Water Sewer 10/18/21 03/31/21 12/08/23 12/26/23 12/27/23 04/22/24 US Treasury Note US Treasury Note US Treasury Note US Treasury Note US Treasury Note US Treasury Note 91282CAZ4 91282CBT7 91282CJL6 91282CJS1 91282CJP7 91282CJC6 880591ER9 91282CFG1 91282CGX3 91282CKH3 91282CJE2 91282CKJ9 3130AJUN7 3134GWMY9 3130APAZ8 3130ALUF9 3130ALPB4 3130ALU93 3130AP6M2 3130AWLY4 3130AYBS4 3130AYB39 3130AKC95 3130APJ55 3130APLB9 3130AYZV1 3130APUY9 3130AQ2H5 3130B0SH3 3130B0SU4 3130B0SP5 3130B0UQ0 3130B0YF0 3130B13F2 3133ENEM8 3133EPT21 3130AY5A0 3130AY5Z5 3130AY7M2 3135GAQM6 3134H1YX5 3134H1E41 0.375% 0.750% 4.875% 4.250% 4.375% 4.625% 2.875% 3.250% 3.875% 4.500% 5.000% 4.500% 0.550% 0.625% 1.030% 1.000% 0.800% 0.750% 1.020% 5.125% 5.000% 5.400% 0.550% 1.250% 0.850% 5.060% 1.000% 1.050% 5.080% 5.150% 5.250% 5.000% 5.250% 4.910% 1.430% 4.625% 5.140% 5.000% 5.000% 5.150% 5.050% 5.300% 500,000 11/30/25 03/31/26 05/31/24 12/31/25 12/15/26 10/15/26 09/15/24 08/31/24 04/30/25 03/31/26 10/31/25 04/15/27 07/30/24 08/19/25 09/30/26 03/30/26 05/30/25 06/30/25 09/30/26 06/13/25 06/26/25 12/22/25 10/29/25 10/26/26 10/28/24 02/13/26 02/28/25 11/25/24 04/09/26 01/09/26 01/08/27 04/15/27 04/22/26 11/27/26 11/23/26 01/27/25 12/18/25 12/18/26 12/18/26 03/26/27 03/26/26 10/08/27 496,757.08 498,023.48 501,105.50 499,680.24 605,994.54 - 300,733.28 299,933.60 298,831.25 - 482.03 192.92 (154.05) 67.95 (506.47) 66.21 (410.84) 26.44 256.67 180.98 16.97 314.07 4.12 - - - 497,239.11 498,216.40 500,951.45 499,748.19 605,488.07 66.21 300,322.44 299,960.04 299,087.92 180.98 497,239.11 498,216.40 500,951.45 499,748.19 605,488.07 198,988.09 300,322.44 299,960.04 299,087.92 498,305.98 399,829.47 794,743.76 249,998.47 100,000.00 200,000.00 300,000.00 300,000.00 200,000.00 400,000.00 402,461.69 500,000.00 500,000.00 199,280.47 299,998.33 100,000.00 200,000.00 200,000.00 99,997.51 500,000.00 500,000.00 500,000.00 500,000.00 300,000.00 450,381.89 200,000.00 399,819.56 300,000.00 500,000.00 300,000.00 500,000.00 448,667.30 500,000.00 497,239.11 498,216.40 500,951.45 499,748.19 605,488.07 198,988.09 300,322.44 299,960.04 299,087.92 469,080.00 466,290.00 499,435.00 495,215.00 596,556.00 199,820.00 298,389.00 298,857.00 296,772.00 497,385.00 400,048.00 798,816.00 248,942.50 95,177.00 183,876.00 280,470.00 288,177.00 191,464.00 367,668.00 399,772.00 497,735.00 500,015.00 188,562.00 276,273.00 98,476.00 500,000 500,000 500,000 600,000 200,000 300,000 300,000 300,000 500,000 400,000 800,000 250,000 100,000 200,000 300,000 300,000 200,000 400,000 400,000 500,000 500,000 200,000 300,000 100,000 200,000 200,000 100,000 500,000 500,000 500,000 500,000 300,000 450,000 200,000 400,000 300,000 500,000 300,000 500,000 450,000 500,000 198,921.88 01 & 05/20 Tenn Valley Authority 08/19/20 05/19/23 04/05/24 04/10/24 US Treasury N/B US Treasury Note US Treasury Note US Treasury Note 498,125.00 399,812.50 794,429.69 498,305.98 200,000.00 - - 16.97 314.07 399,829.47 794,743.76 249,998.47 100,000.00 4/10 & 4/11 US Treasury Note Federal Home Loan Bank07/30/20 08/05/20 09/23/21 03/25/21 03/25/21 03/29/21 09/17/21 12/27/23 12/26/23 12/27/23 10/15/21 10/15/21 10/28/21 02/14/24 11/10/21 11/29/21 04/05/24 04/09/24 04/09/24 04/10/24 04/16/24 04/22/24 11/17/21 12/27/23 12/12/23 12/14/23 12/18/23 03/26/24 04/11/24 04/15/24 249,994.35 100,000.00 200,000.00 300,000.00 300,000.00 200,000.00 400,000.00 403,078.19 500,000.00 500,000.00 199,146.02 299,998.03 100,000.00 200,000.00 200,000.00 99,996.40 - 249,998.47 100,000.00 200,000.00 300,000.00 300,000.00 200,000.00 400,000.00 402,461.69 500,000.00 500,000.00 199,280.47 299,998.33 100,000.00 200,000.00 200,000.00 99,997.51 - FHLMC MTN Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank FNMA 300,000.00 300,000.00 200,000.00 400,000.00 402,461.69 500,000.00 500,000.00 - - - (616.50) - - 134.45 0.30 - - 199,280.47 299,998.33 100,000.00 200,000.00 200,000.00 99,997.51 199,406.00 194,388.00 98,162.00 - 1.11 - - - - - (63.61) - 82.90 - - - 500,000.00 500,000.00 500,000.00 500,000.00 300,000.00 450,445.50 500,000.00 500,000.00 500,000.00 500,000.00 300,000.00 450,381.89 200,000.00 498,630.00 499,340.00 501,560.00 500,620.00 300,396.00 452,088.00 184,660.00 398,516.00 299,511.00 498,845.00 299,334.00 498,570.00 448,227.00 498,645.00 - - - - - - - - -(63.61) 200,000.00 399,736.66 300,000.00 500,000.00 300,000.00 500,000.00 - 200,000.00 399,819.56 300,000.00 500,000.00 300,000.00 500,000.00 129.80 399,819.56 300,000.00 300,000.00 500,000.00 - 129.80 - 500,000.00 448,667.30 500,000.00 FHLMC MTN FHLMC MTN 448,537.50 500,000.00-- 15,550,000.00 9,953,008.62 205.45 9,953,214.07 5,590,272.07 -15,543,486.14 13,346,084.29 2,197,401.85 15,304,168.50 Attachment A Agenda Item #4a July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #4a Informational Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Workplace Violence Prevention Program RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Under Senate Bill (SB) 553, most California employers are required to develop and implement a Workplace Violence Prevention Plan (Plan) by July 1, 2024. This legislation places a strong emphasis on employers to actively involve employees in the process of developing the Plan. The main components include developing and implementing a written Plan, being responsible for logging all workplace violence incidents, and conducting employee training. Over the past several months, staff have reviewed information on this new legislation and have sought guidance from the District’s safety consultant and Special District’s Risk Management Authority (SDRMA) to create a written Plan that complies with all requirements. East Valley Water District’s written Plan includes the following procedures: •Identifies the person responsible for implementing the Plan. •Lists how employees will be involved in the development of the Plan. •Accepting and responding to reports of violence and prohibiting retaliation. •Employee communication on reporting, the investigation process, and how findings are shared. •Response to actual or potential emergencies. •Training requirements. •Hazard assessments and hazard correction. •Post incident response and investigation. •Annual plan review. Agenda Item #4a July 24, 20242 Meeting Date: July 24, 2024 Agenda Item #4a Informational Item A component of the Plan includes a Violent Incident Log (Log). The District must record any workplace violence incidents that occur on the Log. The information on the Log includes: •Date, time, and location where incident occurred. •Type of violence. •Detailed description of the incident (no identifying information to be included). •Classification of who committed the violence (coworker, customer, family, etc. •Consequences. The most important component of this legislation is that employees receive training on the Plan. Employees will receive training upon establishment of the plan, and annually thereafter. Training on the Plan will also be incorporated into our new-hire orientation program to ensure all new employees have a good understanding of the plan. Training will include the following: •Important definitions of workplace violence. •Reporting procedures. •Hazards and corrective measures. •How to seek assistance. •Information on the Log. •Strategies to avoid physical harm. This new Workplace Violence Prevention Plan policy replaces the previous policy 3.2 – Workplace Violence and Intimidation Policy. AGENCY GOALS AND OBJECTIVES III - Deliver Public Service with Purpose While Embracing Continuous Growth A. Advance Emergency Preparedness Efforts C. Promote a Positive Organizational Culture REVIEW BY OTHERS This agenda item has been reviewed by the Administration department. Agenda Item #4a July 24, 20243 Meeting Date: July 24, 2024 Agenda Item #4a Informational Item FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kerrie Bryan Director of Administrative Services ATTACHMENTS Workplace Violence Prevention Plan Appendix A-C EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 1 of 10 1 6 7 8 Purpose The purpose of this policy is to establish a strong commitment to prohibit and prevent violence and intimidation in the workplace and provide a safe and secure work environment for East Valley Water District employees. East Valley Water District encourages all employees to report as soon as possible any conduct that is believed to violate this policy. Policy East Valley Water District is committed to providing a work environment that is free of disruptive, threatening, or violent behavior involving any employee, appointed or elected official, volunteer, contractor, client, or visitor. Our policy is to establish, implement, and maintain an effective Workplace Violence Prevention Plan that addresses the hazards known to be associated with four types of workplace violence as defined by Labor Code Section 6501.9. Our written Plan is located at 31111 Greenspot Rd., Highland, CA. Definitions A.Emergency: Unanticipated circumstances that can be life threatening or pose a risk of significant injuries to employees or other persons. B.Engineering Controls: An aspect of the built space or a device that removes a hazard from the workplace or creates a barrier between the employee and the hazard. C.Log: The violent incident log required (Appendix A). D.Plan: The Workplace Violence Prevention Plan. E.Serious Injury or Illness: Any injury or illness occurring in a place of employment or in connection with any employment that requires inpatient hospitalization for other than medical observation or diagnostic testing, or in which an employee suffers an amputation, the loss of an eye, or any serious degree of permanent disfigurement, but does not include any injury or illness or death caused by an accident on a public street or highway, unless the accident occurred in a construction zone. F.Threat of Violence: Any verbal or written statement, including, but not limited to, texts, electronic messages, social media messages, or other online posts, or EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 2 of 10 1 6 7 8 any behavioral or physical conduct, that conveys an intent, or that is reasonably perceived to convey an intent, to cause physical harm or to place someone in fear of physical harm, and that serves no legitimate purpose. G.Work Practice Controls: Procedures and rules which are used to effectively reduce workplace violence hazards. H.Workplace Violence: Any act of violence or threat of violence that occurs in a place of employment. Includes, but is not limited to the following: ▪The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury. ▪An incident involving a threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether the employee sustains an injury. ▪The following four workplace violence types: –Type 1 violence - Workplace violence committed by a person who has no legitimate business at the worksite and includes violent acts by anyone who enters the workplace or approaches employees with the intent to commit a crime. –Type 2 violence - Workplace violence directed at employees by customers, clients, patients, students, or visitors. –Type 3 violence - Workplace violence against an employee by a present or former employee, supervisor, or manager. –Type 4 violence - Workplace violence committed in the workplace by a person who does not work there but has or is known to have had a personal relationship with an employee. o Workplace violence does not include lawful acts of self-defense or defense of others. Responsibility and Authority Workplace Violence Prevention Plan Administrator EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 3 of 10 1 6 7 8 The Director of Administrative Services is the designated Workplace Violence Prevention Plan Administrator and has the authority and responsibility for developing, implementing, and maintaining this Plan. Managers and Supervisors Responsibilities include: •Implementing the Plan in their respective work areas. •Providing input to the Administrator regarding the Plan. •Participating in investigations of workplace violence reports. •Answering employee questions concerning this Plan. Employees Responsibilities include: •Complying with the Plan. •Maintaining a violence-free work environment. •Attending all training. •Following all directives, policies, and procedures. •Reporting suspicious persons in the area and alerting the proper authorities when necessary. Employee Active Involvement The District ensures the following policies and procedures to obtain the active involvement of employees and authorized employee representatives in developing and implementing the Plan. •Management will work with and allow employees and authorized employee representatives to participate in: –Identifying, evaluating, and determining corrective measures to prevent workplace violence. This includes, but is not limited to, periodic safety EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 4 of 10 1 6 7 8 meetings with employees and their representatives to discuss the identification of workplace violence related concerns and hazards, and to evaluate the concerns to identify corrective action. –Designing and implementing training by encouraging employees to provide feedback and suggestions to help customize the training materials and sessions. –Reporting and potentially assisting in the investigating of workplace violence incidents. •Management will ensure that all workplace violence policies and procedures within this Plan are clearly communicated and understood by all employees. Managers and supervisors will enforce the rules fairly and uniformly. •All employees will follow all directives, policies, and procedures, as outlined in this Plan, and assist in maintaining a safe work environment. •The Plan shall be in effect at all times and in all work areas and be specific to the hazards and corrective measures for each work area and operation. Compliance The Administrator is responsible for ensuring the Plan is clearly communicated and understood by all employees. The following techniques are used to ensure all employees understand and comply with the Plan: •Informing all employees of the Plan during new employee safety orientation training and ongoing workplace violence prevention training. •Providing comprehensive workplace violence prevention training to managers and supervisors concerning their roles and responsibilities for Plan implementation. •Evaluating employees to ensure their compliance with the Plan, and recognizing employees who demonstrate safe work practices that promote the elements of the Plan. •Disciplining employees for failure to comply with the Plan in accordance with the EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 5 of 10 1 6 7 8 compliance requirements outlined in our District’s Injury & Illness Prevention Program. Communication We recognize that open, two-way communication between our management team, staff, and other employers, about workplace violence issues is essential to a safe and productive workplace. The following communication system is designed to facilitate a continuous flow of workplace violence prevention information between management and staff in a form that is readily understandable by all employees, and consists of the following: •New employee orientation includes workplace violence prevention policies and procedures. •Workplace violence prevention training, at least annually. •Regularly scheduled meetings that address security issues and potential workplace violence hazards. •Effective communication between employees and supervisors about workplace violence prevention and concerns. •Posted or distributed workplace violence prevention information. •Encouraging employees to inform their supervisors about any threats of violence or workplace violence. Employees may use the Workplace Violent Incident Log (Appendix A) to assist in their reporting of incidents. No employee will be disciplined for reporting any threats of violence or workplace violence. •Employees will not be prevented from accessing their mobile or other communication devices to seek emergency assistance, assess the safety of a situation, or communicate with a person to verify their safety. Employees’ concerns will be investigated in a timely manner and they will be informed of the results of the investigation and any corrective actions to be taken. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 6 of 10 1 6 7 8 Workplace Violence Incident Reporting Procedures Employees should report all threats or acts of workplace violence to their supervisor or manager. The supervisor or manager will be required to inform the Administrator. In the event a supervisor or manager is not available, the employee can report an incident directly to the Administrator or Human Resources. Employees may report the incident anonymously by dropping off a written confidential letter in the Human Resources in-box, located outside of the Human Resources staff offices. A strict non- retaliation policy is in place. Emergency Response Procedures In the event of an actual or potential workplace violence emergency, the employee should determine the best immediate reporting option based on the situation and circumstances. The methods of reporting emergencies include, but are not limited to: –Dialing 911. –Immediately notify the manager, supervisor, Administrator, or Human Resources. Upon being notified of a workplace violence emergency, the Administrator or designated “person-in-charge” will determine if emergency procedures should be activated and if evacuation or shelter-in-place procedures should be implemented. Refer to Appendix C for procedures on how to respond to specific workplace violence emergency scenarios. Workplace Violence Hazard Assessment A Workplace hazard assessment will be conducted by the Administrator, and other selected employees, utilizing the Workplace Violence Prevention Hazard Assessment & Correction Form (Appendix B). An annual review of the past year’s workplace violence incidents will be conducted. Inspections are performed according to the following schedule: •When the Plan is first established. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 7 of 10 1 6 7 8 •Annually. •When new, previously unidentified workplace violence/security hazards are recognized. •After each workplace violence incident or threats occur. Workplace Violence Hazard Correction Workplace violence hazards will be evaluated and corrected in a timely manner. The Administrator will implement the following procedures to correct the identified workplace violence hazards: •If an imminent workplace violence hazard exists that cannot be immediately abated without endangering employee(s), all exposed employee(s) will be removed from the situation except those necessary to correct the existing condition. Employees necessary to correct the hazardous condition will be provided with the necessary protection, depending on the exposure. •All corrective actions taken will be documented and dated on the appropriate forms. Such as the Workplace Violence Hazard Assessment and Correction form (Appendix C), or other tracking measures. Post Incident Response and Investigation After a workplace incident, the Administrator or their designee will implement the following post-incident procedures: •Visit the scene of an incident as soon as safe and practicable. •Interview involved parties, such as employees, witnesses, law enforcement, and/or security personnel. •Review security footage of existing security cameras if applicable. •Examine the workplace for security risk factors associated with the incident, including any previous reports of inappropriate behavior by the perpetrator. •Determine the cause of the incident. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 8 of 10 1 6 7 8 •Take corrective action to prevent similar incidents from occurring. •Complete the Violent Incident log (see Appendix A) for every workplace violence incident and ensure corrective actions are taken. •Obtain any reports completed by law enforcement. Training & Instruction All employees, including managers and supervisors, will have training and instruction on general and job-specific workplace violence practices. Training will occur: •When the Plan is first established. •When hired. •Annually to ensure all employees understand and comply with the Plan. •When a new or previously unrecognized workplace violence hazard has been identified. Employee training on workplace violence will include: •A review of the Plan, how to obtain a copy of the Plan, and how to participate in the development and implementatoin of the Plan. •How to report workplace violence incidents or concerns to the District or law enforcement, without fear of reprisal. •Workplace violence risks that employees may encourter in their jobs. •How to recognize the potential for violence and escalating behavior. •General and personal safety measures. •Strategies to de-escalate behaviors and to avoid physical harm. •The District’s alerts, alarms, or systems that are in place to warn of emergencies. •Information about the District’s Employee Assistance Program. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 9 of 10 1 6 7 8 •Information about the Violent Incident Log and how to obtain copies of records pertaing to completed logs, hazard identification, evaluation and correction, and training records. Employees will always have opportunities for interactive questions and answers with the Administrator or a person knowledgeable about the District’s Plan. Recordkeeping Records of violent incidents (Violent Incident Log), workplace violence hazard identification, evaluation and correction, and incident investigations will be maintained for (5) five years. No records shall contain medical information. Training for each employee, including the employee’s name, training dates, type of training, and training provider will be maintained for a minimum of (3) three years. Cal/OSHA Reporting of Work-Related Fatalities and Serious Injuries The District will immediately, but no later than 8 hours after awareness, report to Cal/OSHA any work-related death or serious injury or illness, including any due to workplace violence, of an employee occurring at the workplace or in connection with any employment. A serious injury or illness (CCR330) is defined as: –Any inpatient hospitalization for more than observation –Amputation –Loss of an eye –Serious degree of permanent disfigurement. It does not include any injury or illness or death caused by an accident on a public street or highway unless the accident occurred in a construction zone. Annual Review The District’s Workplace Violence Prevention Plan will be reviewed for effectiveness: EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Workplace Violence Prevention Plan Approval Date: Policy No: 3.2 Page 10 of 10 1 6 7 8 •At least annually. •When a deficiency is observed or become apparent. •After a workplace violence incident. •As needed. Review of the Plan will include measures outlined in the Employee Active Involvement section as well as the following: •A review of the incident investigations and violent incident log. •Assessment of the effectiveness of security systems, including alarms, emergency response, and available security personnel, if applicable. •Review if violence risks are being properly identified, evaluated, and corrected. •Any revisions should be made promptly and communicated to all employees. Original Approved: September 11, 2013 - Workplace Violence and Intimidation Policy Replaced: July 24, 2024 – Workplace Violence Prevention Plan Appendix A WORKPLACE VIOLENT INCIDENT LOG This form must be completed for every record of violence in the workplace. Incident ID # *: Date and Time of Incident: Department: * Do not identify employee by name, employee #, or SSI. The Incident ID must not reflect the employee’s identity. Describe Incident (provide detailed description and information on the violence incident type. Include additional pages if needed): Specific Location(s) of Incident & Workplace Violence Type (see definitions, enter 1, 2, 3 or 4) 1 2 3 4 1 2 3 4 Where Incident Occurred: Workplace Parking lot Outside of Building Outside of workplace Type of Incident (check as many apply): Robbery Grabbed Pushed Verbal threat/harassment Kicked Scratched Sexual threat/harassment/assault Hit with an object Bitten Animal attack Shot (or attempted) Slapped Threat of physical force Bomb threat Hit with fist Threat of use of weapon or object Vandalism (of victim’s property) Knifed (or attempted) Assault with a weapon or object Vandalism (of employer’s property) Arson Robbery Other: Workplace violence committed by: Family or friend Client Coworker Partner/Spouse Family or friend of client Manager/Supervisor Former Partner/Spouse Customer Stranger w/criminal intent Parent/Relative Family or friend of customer Other: Circumstances at time of incident: Employee performing normal duties Working in poor lighting Employee rushed Employee isolated or alone Unable to get help or assistance Working during low staffing levels Working in a community setting Working in unfamiliar/new location Other: Consequences of incident: Law enforcement/Security called? Yes No. If yes, explain: Were actions taken to protect employees from continuing threat or other hazards? Yes No. If yes, explain: Any injuries? Yes No. If yes, explain: Emergency medical responders contacted, including on-site First Aid/CPR? Yes No. If yes, explain: Did severity of injuries require reporting to Cal/OSHA? Yes No. If yes, enter date, time, and representative contacted: Completed by: Name: Title: Date: Signature Appendix B WORKPLACE VIOLENCE PREVENTION HAZARD ASSESSMENT & CORRECTION FORM Assessed by: Title: Location(s) Assessed: This checklist is designed to evaluate the workplace and job tasks to help identify situations that may place employees at risk of workplace violence. Step 1: Identify risk factors that may increase the District’s vulnerability to workplace violence events. Step 2: Conduct a workplace assessment to identify physical and process vulnerabilities. Step 3: Develop a corrective action Plan with measurable goals and target dates. STEP 1: IDENTIFY RISK FACTORS Yes No Risk Factors Comments: Does staff have contact with the public? Does staff exchange money with the public? Does staff work alone? Is the workplace often understaffed? Is the workplace located in an area with a high crime rate? Does staff enter areas with high crime rates? Does staff have mobile workplaces? Does staff perform public safety functions that might put them in conflict with others? Does staff perform duties that may upset people? Does staff work with people known or suspected to have a history of violence? Do any employees have a history of threats of violence? STEP 2: CONDUCT ASSESSMENT Yes No Building Interior Comments: Are employee ID badges required? Are employees notified of past workplace violence events? Are trained security personnel or staff accessible to employees? Are bullet resistant windows or similar barriers used when money is exchanged with the public? Are areas where money is exchanged visible to others? Is a limited amount of cash kept on hand with appropriate signage? Could someone hear an employee who called for help? Do employees have a clear line of sight of visitors in waiting areas? Do areas used for client or visitor interviews allow co-employees to observe problems? Are waiting and work areas free of objects that could be used as weapons? Is furniture in waiting and work areas arranged to prevent employee entrapment? Are clients and visitors clearly informed how to use the department services so they will not become frustrated? Are private, locked restrooms available for employees? Do employees have a secure place to store personal belonging? Yes No Building Exterior/Parking Lot Comments: Do employees feel safe walking to and from the workplace? Are the entrances to the building clearly visible from the street? Is the area surrounding the building free of bushes or other hiding places? Are security personnel provided outside the building? Is video surveillance provided outside the building? Is there enough lighting to see clearly? Are all exterior walkways visible to security personnel? Is there a nearby parking lot reserved for staff? Is the parking lot attended and secure? Is the parking lot free of blind spots and landscape trimmed to prevent hiding? Is there enough lighting to see clearly? Are security escorts available? Yes No Security Measures Comments: Is there a response Plan for workplace violence emergencies? Are there physical barriers? (between staff and clients) Are there security cameras? Are there panic buttons? Are there alarm systems? Are there metal detectors? Are there X-ray machines? Do doors lock? Does internal telephone system activate emergency assistance? Are telephones with an outside line programed for 911? Are there two-way radios, pagers, or cell phones? Are there security mirrors? Is there a secured entry? Are there personal alarm devices? Are there “drop safes” to limit available cash? Are pharmaceuticals secured? Is there a system to alert staff of the presence, location, and nature of a security threat? Is there a system in place for testing security measures? STEP 3: DEVELOP CORRECTIVE ACTION PLAN (Action Plan Types: BI – Building Interior, BE – Building Exterior, PA – Parking Area, SM – Security Measure) Type Action Item Person(s) Responsible Target Date Status Comments Appendix C WORKPLACE VIOLENCE EMERGENCY RESPONSE SCENARIOS & PROCEDURES WORKPLACE VIOLENCE ACTS OR THREATS Workplace violence is any act or threat of violence that occurs at the workplace. These incidents can include acts or threats of physical violence, intimidation, or harassment. Verbal abuse, physical assault, and homicide are all examples of workplace violence. We have zero tolerance toward all forms of violence. FOUR TYPES OF WORKPLACE VIOLENCE Type 1 violence - Workplace violence committed by a person who has no legitimate business at the worksite and includes violent acts by anyone who enters the workplace or approaches employees with the intent to commit a crime. Type 2 violence - Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors. Type 3 violence - Workplace violence against an employee by a present or former employee, supervisor, or manager. Type 4 violence - Workplace violence committed in the workplace by a person who does not work there but has or is known to have had a personal relationship with an employee. Workplace violence does not include lawful acts of self-defense or defense of others. EMPLOYEE WARNING SIGNS Often, warning signs are observed in employees, customers, and others who may behave violently on a work site. These behaviors may include: -Intimidation. -Rude behavior toward fellow employees. -Frequent arguments with co-workers or clients. -General aggressive behavior like hitting or kicking objects, breaking things, or screaming. -Acts of revenge like stealing or property damage. -Verbal wishes to harm other workers. While there is no perfect way to predict violence will occur, any combination of these behaviors may be a signal. Employees are encouraged to report these actions to the Administrator to prevent further escalation of any type of violent situation. WARNING SIGNS FROM CUSTOMERS •The person is not satisfied with any solutions you offer. •Unreasonably agitated. •Physical posturing (clenched fists). If the verbal confrontation starts to escalate, remain calm, courteous, and stay neutral. Let them know you are contacting a manager to further assist them. Trust your intuition to determine if help is needed. WHEN HELP IS NEEDED •Continue to try and help the person by listening and providing feedback until law enforcement has arrived. •If at any time you believe you are potentially in physical danger, yell for Help! •If you are being assaulted: -Yell for help. -Look for a way to escape. -Act with aggression. PERSONAL SAFETY •When leaving the building: -Be alert to your surroundings and look around the area outside before exiting the building. Do not use or look at your phone. -Attackers expect passive victims, so walk with a steady pace, appear purposeful, and project confidence. •While in your vehicle: -Have your keys in your hand as you approach your vehicle so that you do not have to search for them. -Before entering your vehicle quickly check the back seat and around the vehicle for anything unusual. -Always lock your car doors as soon as you enter the vehicle. ACTIVE SHOOTER The three most common response options for an active shooter event are evacuate, hide out, or take action. During an active shooter event, employees need to be able to determine their best course of action for the situation they are facing. CHARACTERISTICS OF AN ACTIVE SHOOTER SITUATION An active shooter is an individual actively engaged in killing or attempting to kill people in a confined and populated areas, typically through the use of firearms. Victims are typically selected at random. The event is unpredictable and evolves quickly. Law enforcement is usually required to end an active shooter situation. HOW TO RESPOND 1.EVACUATE • Have an escape route in mind. •Leave immediately. •Keep hands visible. 2.HIDE OUT •Hide in an area out of the shooter’s view. •Block the entry to your hiding place and lock doors, if possible. •Silence your cell phone. 3.TAKE ACTION •Last resort when your life is in imminent danger. •Attempt to incapacitate the shooter. •Act with physical aggression and throw items at shooter. •Have an escape route in mind. CALL 911 WHEN IT IS SAFE TO DO SO When law enforcement arrives remain calm and follow all instructions. •Put down any items in your hands (i.e., bags, jackets). •Raise hands and spread fingers. •Always keep your hands visible. •Avoid quick movements toward officers. •Avoid pointing, screaming or yelling. •Do not stop to ask officers for help or direction when evacuating. Information to provide law enforcement when asked: •Location of the active shooter. •Number of shooters. •Physical description of shooters. •Type of weapons if known. Training resource: –Department of Homeland Security –DHS Active Shooter Preparedness Video BOMB THREAT Most bomb threats are false and primarily intended to elicit a response from building occupants. However, no bomb threat should be assumed fake. If a potentially harmful device is found, call 911 for assistance. PHONE THREAT • Remain calm. • Immediately use the Bomb Threat Checklist for guidance and to document the call. • After the caller has ended the call, notify the Administrator. • If the threat was left on your voicemail, do not erase and immediately notify the Administrator. WRITTEN THREAT • Handle the document as little as possible and immediately notify the Administrator. • If the threat should come via e-mail, save the information. POSSIBLE EVACUATION • The Administrator will call law enforcement and follow their instructions. • The decision to evacuate is handled on a case-by-case basis on instructions given by law enforcement. BOMB THREAT CHECKLIST REMAIN CALM Time call received: Time call ended: Document any information from the phone display window: Engage caller as long as possible and document their words: Attempt to obtain information about the device: When will the device detonate or activate? Where is the device located? What kind of device is it? What does the device look like? Voice Description Male Female Young Adult Senior Calm Nervous Accent? Yes No Describe: Did you recognize the voice? Who? Did caller have knowledge of building? Unusual phrases: Any background noise or distinctive sounds? Name of person received call CIVIL UNREST Civil unrest events are often associated with riots, looting, or protests. In these instances, sheltering-in-place is an action taken to protect the building occupants from external hazards, minimizing the chance of injury and/or providing the time necessary to allow for a safe evacuation. SHELTER IN PLACE If there is a need to shelter-in-place the Administrator or person-in-charge will advise employees and guests of the emergency. Please note employees and guests cannot be forced to shelter-in-place. •The person-in-charge will collect the names of everyone in the shelter area. •If possible, the business voicemail recording will be updated to indicate the building is closed due to the emergency. •If the civil unrest includes hazardous chemicals, the HVAC systems may be shut off. •If in danger of broken glass, window shades will be closed. •Emergency supplies will be moved to the shelter area. •The District will listen/read available mediums (radio, internet) for further instructions until we are told all is safe or to evacuate. MEDICAL EMERGENCY CPR/AED NON-Trained Responder: •Call 911 and designate a person to direct EMS personnel as they arrive. •Do not move person unless absolutely necessary. Trained and Certified CPR Responder Only: •Designate someone to call 911 and direct EMS when they arrive. •Check the person for responsiveness. •Conduct a primary assessment (breathing) while checking responsiveness. •Initiate CPR and/or AED if necessary. FIRST AID ONLY Non-Trained First Aid Responder: •Call 911 and designate a person to direct EMS as they arrive. •Do not move person unless absolutely necessary. •Use universal precautions, such as disposable gloves, face mask if comforting person while waiting. Trained First Aid Responder Only: •Designate someone to call 911 (if necessary) and direct EMS as they arrive. •Do not move the person unless absolutely necessary. •Use universal precautions, such as disposable gloves, face mask. •Follow any directions provided by the 911 operator. •Designate a person to direct EMS personnel as they arrive. •Provide person information to the EMS personnel. SUSPICIOUS PACKAGE Explosives or other life-threatening items can be enclosed in either a parcel or an envelope, and its outward appearance is limited only by the imagination of the sender. However, suspicious packages have exhibited some unique characteristics that might assist you. To apply these factors, it is important to know the type of mail normally received. CHARACTERISTICS TO LOOK FOR IN A SUSPICIOUS PACKAGE OR LETTER •Restricted endorsements such as "personal" or "private." This is important when the addressee does not normally receive personal mail at the office. •The addressee's name and/ title might be inaccurate. •Distorted handwriting, or the name and address might be prepared with homemade labels or cut- and-paste lettering. •Protruding wires, aluminum foil or oil stains visible. •Emit a peculiar odor. •Envelope might feel rigid or appear uneven or lopsided. •Unprofessionally wrapped with several combinations of tape. Might be endorsed "Fragile-Handle With Care" or "Rush-Do Not Delay." •Making a buzzing or ticking noise or sloshing sound. IF YOU SUSPECT A SUSPICIOUS PACKAGE OR LETTER •Do not take a chance. Immediately call 911. •Do not move, alter, open, examine, or disturb the article. •Do not put in water or a confined space such as a desk drawer or filing cabinet. •Isolate the suspicious package or article and clear the immediate area until law enforcement arrives. Agenda Item #4b July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #4b Informational Item 1 1 3 7 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: FY 2023-24 Program Accomplishments RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS East Valley Water District (District) is a performance-based organization, focused on achievement of goals derived from the Strategic Plan and Five-Year Work Plan adopted by the Board of Directors (Board). The Five-Year Work Plan is the framework of long- term goals that are integrated with each budget Program. The goals identified for each budget Program are tracked throughout the year. District staff presents to the Board at the end of each fiscal year on the status of accomplishing their goals and objectives. The FY 2023-24 budget included goals for all 18 budget Programs. Goals can be routine for a budget Program or be unique for a particular fiscal year. In either case, the District provided resources for each Program to start or complete the goals. Some goals require multiple years to complete and will be completed in the following year. Below is a list of a few key objectives completed in FY 2023-24: •Commissioned the Sterling Natural Resource Center and held a community ribbon cutting celebration. •Implemented a new Fats, Oils and Grease (FOG) program to oversee and manage the discharge within the District’s sewer collection system. •Rehabilitated Plant 120 with a new well. •Reduced customer credit card transaction fees by 50%. •Implemented new conservation rebate programs. •Replaced approximately 800 feet of waterline and replaced 40 broken isolation valves to improve water reliability. •Completed Rate Study and adjusted water and wastewater rates for the next three years. •Installed new AMI radio collectors to increase meter reads by 10%. The District faced many challenges over the year. The headwinds of lower water sales and high inflation required the District to reduce resources in some programs. The flexibility ensured the District navigated these challenges while still meeting all established financial commitments. The goals and objectives for last year’s budget were Agenda Item #4b July 24, 20242 Meeting Date: July 24, 2024 Agenda Item #4b Informational Item 1 1 3 7 carefully reviewed throughout the year to prioritize resources for key objectives. A complete list of the objectives is provided in the attached Program Accomplishments report. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership D. Encourage Performance Based Results through Staff Empowerment II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by all Departments. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Presentation 2. FY 2023-24 Program Accomplishments Program Managers July 24, 2024 FY 2023-24 PROGRAM ACCOMPLISHMENTS 2 Provided organization direction and set expectations through policy consistent with the Five- Year Work Plan Addressed policy decisions related to the SNRC Engaged elected officials and community on the district’s strategic priorities and legislative priorities GOVERNING BOARD 3 Consolidation / dissolution of mutual water companies Implemented document management process Documented / updated organizational priorities and philosophies GENERAL ADMINISTRATION 4 Implemented workforce programs in support of the SNRC Promoted a positive organizational culture that maintains a supportive and encouraging work environment Promoted regional involvement and provided workforce experience and educational opportunities HUMAN RESOURCES & RISK MANAGEMENT 4 5 Implemented community-based activities at the SNRC Utilized communication methods that enhanced the District’s priorities Advanced the District’s emergency preparedness program PUBLIC AFFAIRS 6 Coordinated necessary program working groups to complete conservation reports Evaluated rebate program success and implemented program enhancements Engaged and educated students on water resources consistent with state curriculum CONSERVATION 7 Ensured financial stability with full understanding of operational complexities Determined the cost and accounting associated with placing the SNRC in service Maximized the utility and security of financial software and data FINANCE & ACCOUNTING 8 Ensured reliability of technology infrastructure for primary business and operation requirements Improved systems and cybersecurity measures for response functions Analyzed current systems to enhance reporting and automate processes INFORMATION TECHNOLOGY 9 Developed strategies to address organizational service needs Worked with other departments to recover costs that are not currently captured by the district fee schedule Identified and implemented software adjustments needed due to SB 998 and other legislation CUSTOMER SERVICE 10 Implemented inspection program for Advanced Metering Infrastructure meters Worked with Customer Service to address coverage issues with the advanced metering infrastructure network Continued meter testing programs in compliance with state water audits best practices METER SERVICES 11 Developed and implemented the District’s Capital Improvement Program to address rehabilitation and maintenance needs while preparing for new development Developed plans to optimize District water and energy resources Completed construction and commissioning of the SNRC ENGINEERING 12 Implemented a plan to identify and enhance water sources’ requirements due to the SNRC discharge location Enhanced the Supervisory Control And Data Acquisition system to achieve water production requirements Rehabilitated plant components to ensure water production WATER PRODUCTION 13 Maximized Plant 134 water production while utilizing Granular Activated Carbon facilities Completed Plant 134 membrane replacements using a five-phase replacement schedule Evaluated and rehabilitated existing clean-in-place equipment at Plant 134 WATER TREATMENT 14 Evaluated water quality regulations and improved process efficiencies to enhance water quality compliance Implemented backflow program enhancement modifications Implemented customer/vendor Fats, Oils, and Grease (FOG) program requirements and training campaign WATER QUALITY 15 Prioritized preventative maintenance schedules to ensure equipment readiness for emergency response Assessed operation of Tyler’s EnerGov asset management software Continued replacement program for mains and inground fire service devices WATER MAINTENANCE 16 Continued wastewater collection system maintenance and management Provided support for new FOG program Kept sewer mains clear of pests and obstructions WASTEWATER COLLECTION 17 Completed staffing and training for new wastewater treatment operations Met and exceeded compliance requirements for the SNRC Commenced operations at the SNRC WATER RECLAMATION 18 Completed site improvements at the Del Rosa facility Continued phased upgrades and rehabilitation of District facilities Assessed security needs at SNRC, District Headquarters, and Plant 134 FACILITIES MAINTENANCE 19 Assessed future operations of fleet management Continued to implement the air quality management program Enhanced the vendor-managed fleet maintenance program FLEET MAINTENANCE QUESTIONS? Program Accomplishments FY 2023-24 Page 1 of 11 GOVERNING BOARD •Provided Organization Direction and Set Expectations Through Policy Consistent with the Five-Year Work Plan •Considered actions to acquire outstanding shares of the North Fork Water Company. •Conducted General Manager/CEO annual evaluation. •Engaged in strategic planning session to establish District goals and objectives. •Addressed Policy Decisions Related to the SNRC •Executed pretreatment MOU with San Bernardino Municipal Water Department. •Participated in Regional Water Quality Control Board permit hearing. •Executed operation agreement with San Bernardino Valley for recharge basins. •Engaged Elected Officials and Community on the District’s Strategic Priorities and Legislative Priorities •Visited Sacramento and seven legislative offices to discuss the SNRC, pending legislation, and state water bonds. •Engaged Community Advisory Commission in strategic planning effort. •Led May 3rd ribbon cutting ceremony for SNRC operations facility. GENERAL ADMINISTRATION •Consolidation / Dissolution of Mutual Water Companies •Continued with eminent domain proceedings. •Reviewed prior North Fork Water Company (NFWC) shareholders water allocation with the District. •Consulted with legal counsel to determine how the NFWC will operate in the future. •Implemented Document Management Process •Scanned vital documents and incorporated them into the electronic document repository. •Provided training to Customer Service and Finance staff to ensure the document repository system is used consistently. •Destroyed 1,120 boxes of documents in compliance with the Records Retention Policy. •Documented / Updated Organizational Priorities and Philosophies •Assisted Public Affairs with updating the District Strategic Plan. •Finalized the District Clerk Handbook. Program Accomplishments FY 2023-24 Page 2 of 11 •Other Accomplishments •Completed reaccreditation process and received Special District Leadership Foundation District Transparency Certificate of Excellence and District of Distinction Certificate. HUMAN RESOURCES & RISK MANAGEMENT •Implemented Workforce Programs in Support of the SNRC •Recruited and onboarded two candidates to join the SNRC team. •Created administrative policies regarding work schedules and standby responsibilities for SNRC maintenance and operations. •Identified opportunities to ensure collaboration between staff located at District Headquarters and the SNRC. •Promoted a Positive Organizational Culture that Maintains a Supportive and Encouraging Work Environment •Implemented new Memorandum of Understanding for July 1, 2023 – June 30, 2026. •Graduated 21 employees from the District’s Leadership Development & Assignment Series. •Implemented the Onboarding module of our current NeoGov Recruitment Suite. •Promoted Regional Involvement and Provided Workforce Experience and Educational Opportunities •Engaged with San Gorgonio and Indian Springs High School to promote participation in water industry workforce experiences. •Presented the success of the Internship Program to the Board in September. PUBLIC AFFAIRS •Implemented Community Based Activities at the SNRC •Hosted a ribbon cutting event for SNRC operations on May 3, 2024. •Partnered with third parties to offer community activities to maximize the SNRC public space. •Utilized Communication Methods that Enhanced the District’s Priorities •Engaged with community members and organizations through 25 pop-ups, presentations, and local events. •Initiated web design through issuing a Request for Proposal, conducted a website audit, and developed a revised sitemap. •Increased social media engagement communication and overall account followers. •Updated the District’s Five-Year Work Plan. Program Accomplishments FY 2023-24 Page 3 of 11 •Updated the District’s Strategic Plan. •Advanced the District’s Emergency Preparedness Program •Received grants for Seismic Retrofit of seven reservoirs, Hazard Mitigation Program update, and Planning grant for new well. •Received $263,205 reimbursement for design phase of Seismic Retrofit of Water Mains. •Other Accomplishments •Received Urban Greening grant. CONSERVATION •Coordinated Necessary Program Working Groups to Complete Conservation Reports •Held working group meetings to report informational data requests for State mandated reports and identified data inputs for new reporting requirements. •Submitted required water use efficiency reports such as the Drought Contingency Plan, Drought Risk Assessment, Urban Water Use Objectives, and Commercial, Industrial, Institutional classifications. •Evaluated Rebate Program Success and Implemented Program Enhancements •Launched Pilot Leak Repair Rebate Programs to maximize customer water savings in line with new State objectives. •Analyzed water consumption data using WaterView Platform to better understand historical conservation responses to forecast trends. •Engaged and Educated Students on Water Resources Consistent with State Curriculum •Conservation Coordinator received certification through Project WET, allowing the District to conduct eleven classroom presentations. •Participated in quarterly educational activities with schools located within the District’s service area. •Developed digital material and other educational elements to provide customers with conservation resources, free community events, and held four conservation workshops. FINANCE & ACCOUNTING •Ensured Financial Stability with Full Understanding of Operational Complexities •Established SNRC debt service and other reserves required to comply with agreements. •Completed Rate Study and held a Public Hearing on May 15, 2024. •Worked with CalPERS to determine if the current “level pay” amount is adequate to pay down Unfunded Actuarial Liability in 15 years as planned. Program Accomplishments FY 2023-24 Page 4 of 11 •Determined the Cost and Accounting Associated with Placing the SNRC in Service •Determined placed-in-service date and finalized total project costs. •Submitted final State Revolving Fund request. •Allocated total project costs to physical plant components in the accounting system. •Maximized the Utility and Security of Financial Software and Data •Developed standard procedures for linking capital improvements in the District’s accounting software to the GIS mapping software. •Conducted informal review of financial software and determined current software is among industry leaders. •Identified pros and cons for moving Tyler to a hosted environment to determine that software will continue to be hosted on-premise. INFORMATION TECHNOLOGY •Ensured Reliability of Technology Infrastructure for Primary Business and Operation Requirements •Upgraded all server operating systems to comply with Microsoft server life cycle. •Updated active directory and group policy cleanup. •Installed hardware and software for the SNRC solids, headworks, and main electrical buildings. •Upgraded District firewalls to comply with standardization best-practice. •Improved Systems and Cybersecurity Measures for Response Functions •Continued monthly email phishing campaign to reduce click rate and educate staff on security risks. •Implemented multi-factor authentication software for new Virtual Private Network. •Contracted Cybersecurity and Infrastructure Agency for network vulnerability routine scan; and mitigated all detected vulnerabilities. •Analyzed Current Systems to Enhance Reporting and Automate Processes •Worked with Administration, Customer Service, and Finance staff to implement naming conventions for the District’s electronic document repository. •Worked with Tyler and Customer Service to revise and streamline the utility billing packet processing workflow process. •Reconfigured payment contract, conservation reports, disconnection door hangers, and arrearage reports. •Other Accomplishments Program Accomplishments FY 2023-24 Page 5 of 11 •Implemented site security cameras at Plant 134. •Implemented site to site Virtual Private Network access between Weaver Basins and SNRC Reclamation plant. •Implemented asset management module for Water Reclamation and SNRC plant assets. •Upgraded Eleveo call recording software for Customer Service. •Upgraded Selectron Interactive Voice Recognition environment. •Assisted Water Quality to implement new Backflow and FOG software. •Refreshed On-Premise Backup server. •Implemented new VPN software and Multi-Factor Authentication to meet cybersecurity measures. •Implemented Utility Network to enable Geographic Information System edits and updates to ArcPro Enterprise. CUSTOMER SERVICE •Developed Strategies to Address Organizational Service Needs •Met with payment processors to evaluate cost savings, convenience fees, and payment options not currently being offered to District customers. •Provided feedback to Public Affairs for Customer Service needs on new website. •Worked with other Departments to Recover Costs that are not Currently Captured by the District Fee Schedule •Evaluated the need for a fee to discourage defaults on payment plan contracts and found that the number of payment plans has drastically diminished and a fee for defaults is no longer necessary. •Researched costs associated with credit card charges and identified a vendor to capture the convenience fee. •Prepared revisions to ordinance and fee schedule and incorporated them into Public Hearing process for rates (obstruction, convenience fee). •Identified and Implemented Software Adjustments Needed Due to SB 998 and other Legislation •Worked with Tyler and IT to: •Reconfigure Tyler revenue codes to accommodate new time requirements under SB 998; •Revise and streamline the utility billing packet processing workflow process; and •Reconfigure payment contract, conservation reports, disconnection door hangers, and arrearage report. Program Accomplishments FY 2023-24 Page 6 of 11 METER SERVICES •Implemented Inspection Program for Advanced Metering Infrastructure Meters •Replaced six vault lids. •Visually inspected 100% of meter boxes in routes where read problems occurred. •Worked with Customer Service to Address Coverage Issues with the Advanced Metering Infrastructure Network •Corrected 25 meter interface units and meter numbers in billing database for errors made during installation. •Installed additional data collector at SNRC to address unreliable transmission of reads for routes in that vicinity. •Continued Meter Testing Programs in Compliance with State Water Audits Best Practices •Conducted an audit of 10% of large meters for accuracy and ensured compliance with American Water Workers Association (AWWA) standards. •Replaced 12 large meters that did not meet AWWA standards. ENGINEERING •Developed and Implemented the District’s Capital Improvement Program to Address Rehabilitation and Maintenance Needs While Preparing for New Development •Completed preliminary design report for Canal 3 Zone reservoir at the Applewood site. •Completed design of 6.5 miles of District water mains. •Reviewed minutes of three utility coordination meetings with the City of Highland to monitor the Baseline Bridge replacement project. •Completed design and bid package for Plant 101. •Completed design and substantial construction of water main relocation at Little 3rd Street and Little Tippecanoe. •Developed Plans to Optimize District Water and Energy Resources •Completed design of new groundwater well at Plant 129. •Provided Engineering support for rehabilitation of Plant 120. •Provided Engineering and surveying support related to the North Fork pipeline root intrusion. Program Accomplishments FY 2023-24 Page 7 of 11 •Completed Construction and Commissioning of the SNRC •Completed construction of the regional recycled water pipeline and Weaver Basins. •Participated in the feasibility study for salt mitigation, related to recharging groundwater with recycled water. WATER PRODUCTION •Implemented a Plan to Identify and Enhance Water Sources’ Requirements Due to the SNRC Discharge Location •Installed pressure regulating valve at Plant 129 to connect the plant to the upper zone distribution system. •Contracted for repairs and upgrades to Well 120 to ensure its operational readiness for summer 2024 production. •Enhanced the Supervisory Control and Data Acquisition System to Achieve Water Production Requirements •Worked with SCADA contractor to upgrade servers and add new cell modems to Headquarters and Plant 134. •Upgraded radio at Plants 120, 37, 131, and 38. •Rehabilitated Plant Components to Ensure Water Production •Coordinated with Water Maintenance for replacement of isolation valves to repair critical pressure reducing valves (Church/Water and Baseline/Sterling). WATER TREATMENT •Maximized Plant 134 Water Production While Utilizing Granular Activated Carbon Facilities •Developed flow standards to meet water quality objectives. •Determined frequency of carbon filtration media changeouts to maintain water quality. •Implemented data collection requirements identified in the permit amendment. •Completed Plant 134 Membrane Replacements Using a Five-Phase Replacement Schedule •Procured the necessary membrane modules from the manufacturer in accordance with the District’s Purchasing Policy. •Coordinated and scheduled in-house installation of new membranes in the fifth and final train. Program Accomplishments FY 2023-24 Page 8 of 11 WATER QUALITY •Evaluated Water Quality Regulations and Improved Process Efficiencies to Enhance Water Quality Compliance •Implemented updated sampling requirements outlined in the District’s latest permit amendment. •Completed U.S. EPA registration for Unregulated Contaminant Monitoring Rule sample schedule. •Identified sample requirements for U.S. EPA’s Revised Lead and Copper Rule, effective summer 2024. •Implemented Backflow Program Enhancement Modifications •Completed backflow software migration and implementation for cloud-based service. •Provided contractor tester training for accessing and updating customer device information via cloud-based software. •Worked with customers to replace outdated and unapproved backflow devices. •Implemented Customer/Vendor Fats, Oils, and Grease (FOG) Program Requirements and Training Campaign •Conducted customer outreach and vendor training for cloud-based compliance reporting. •Created customer Best Management Practices campaign to maintain program standards. •Assisted Water Reclamation with procurement and management of contract for FOG compliance inspection. WATER MAINTENANCE •Prioritized Preventative Maintenance Schedules to Ensure Equipment Readiness for Emergency Response •Replaced 40 inoperable gate valves on the west side of the District. Conducted majority of work in-house, augmented by outside contractor. •Coordinated with Production to perform valve replacements to isolate crucial PRV stations in Baseline/Sterling, North Church, and Central/Mansfield. •Inspected and maintained 1,055 District hydrants; replaced 15 hydrants. •Assessed Operation of Tyler’s EnerGov Asset Management Software •Trained all staff on use of new software. •Enhanced tracking of all labor, equipment, and materials for water maintenance activities. Program Accomplishments FY 2023-24 Page 9 of 11 •Continued Replacement Program for Mains and Inground Fire Service Devices •Replaced 900 feet of water mains in Darren Place, Tiffani Place, and Valaria Court. •Coordinated with Water Quality and replaced three outdated fire services. WASTEWATER COLLECTION •Continued Wastewater Collection System Maintenance and Management •Video inspected and assessed 63 miles of District sewer mains between the northern and southern District boundaries, and east of Victoria. •Cleaned 163 miles of sewer main. •Developed communication protocols for Collection staff to notify SNRC staff of specialized maintenance activities (tree root chemicals, insects, etc). •Provided Support for New FOG Program •Identified three high maintenance areas within the collection system for the new contracted FOG inspector. •Assisted FOG inspector in prioritizing correction efforts. •Kept Sewer Mains Clear of Pests and Obstructions •Videoed and treated 16,340 feet of sewer mains with root control foam for root intrusions. •Sprayed 2,500 manholes for insect control. WATER RECLAMATION •Completed Staffing and Training for New Wastewater Treatment Operations •Continued to hire staff in accordance with staffing plan finalized by Human Resources & Risk Management. •Ensured new employees are trained for operations and maintenance for the SNRC. •Worked with Water Quality to procure a contract for the FOG program compliance inspector. •Met and Exceeded Compliance Requirements for the SNRC •Implemented and managed a pre-treatment program. •Complied with Air Quality Management District emissions requirements. •Complied with recycled water quality requirements. Program Accomplishments FY 2023-24 Page 10 of 11 •Commenced Operations at the SNRC •Completed transition: of wastewater flows to the SNRC over a three-month period, discharged water to Weaver Basins, generated on-site renewable energy, and disposed residual solids. •Performed optimization of the Aeration system. •Managed new preventative maintenance program. FACILITIES MAINTENANCE •Continued Phased Upgrades and Rehabilitation of District Facilities •Upgraded camera and alarm system at the Treatment Plant. •Determined the most cost-effective solution for physical security at various sites. •Installed sound dampening material at SNRC. •Assessed Security Needs at SNRC, District Headquarters, and Plant 134 •Enhanced alarm system for building on Administration side of the SNRC. •Created new security guard schedule at SNRC and District Headquarters. •Completed installation of security glass on Customer Service counter at SNRC. •Other Accomplishments •Coordinated installation of Tesla battery at District Headquarters. •Installed two heating, ventilation, and air conditioning units in electrical room at Plant 134. •Completed Request for Proposal for District Landscaping services. FLEET MAINTENANCE •Assessed Future Operations of Fleet Management •Trained new Fleet Maintenance Coordinator. •Procured new vendor for generator fuel delivery. •Installed electric vehicle charging stations for pool vehicles. •Continued to Implement the Air Quality Management Program •Managed all air quality regulations for AQMD and California Air Resources Board. •Transmitted emissions data to the Bureau of Automotive Repair using new Network Fleet devices. Program Accomplishments FY 2023-24 Page 11 of 11 •Enhanced the Vendor-Managed Fleet Maintenance Program •Completed an RFP for mobile maintenance. •Provided a list of pre-approved safety repairs and replacements for the RFP. •Contracted with a vendor to provide detailing for specialized equipment. •Executed a new on-call fleet maintenance contract. Agenda Item #5a July 24, 20241 Meeting Date: July 24, 2024 Agenda Item #5a Discussion Item 1 1 3 8 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of Resolution 2024.11 for Delinquent Water and Wastewater Charges that will be sent to the County of San Bernardino's Tax Roll for Fiscal Year 2024-25 RECOMMENDATION That the Board of Directors adopt Resolution 2024.11 authorizing the placement of delinquent water and wastewater charges on the fiscal year 2024-25 County of San Bernardino Tax Roll. BACKGROUND / ANALYSIS California Water Code Section 31701.5 authorizes the District to place liens on real property for delinquent water and wastewater charges, and to roll unpaid delinquent charge amounts and unpaid lien amounts over to the San Bernardino County property tax bill. This authority gives the District a method to recover unpaid charges and fees related to utility services rendered. Delinquent charges that are subject to be rolled onto the property tax bill include, but are not limited to, water consumption and related charges, wastewater collection and treatment services, late fees, interest, and penalties. Every July, the District determines which liens have not been paid and prepares the appropriate materials to send to the San Bernardino County for recovery of delinquent service charges to the property owner’s tax bill. In doing so, the District greatly enhances its ability to recover unpaid charges in the upcoming fiscal year. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. Agenda Item #5a July 24, 20242 Meeting Date: July 24, 2024 Agenda Item #5a Discussion Item 1 1 3 8 FISCAL IMPACT Potential collection of $33,013.96 in delinquent water and wastewater charges. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Resolution 2024.11 2. List of Delinquent Water and Wastewater Accounts East Valley Water District Resolution 2024.11 Page 1 of 2 RESOLUTION 2024.11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON-PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID WHEREAS, the Board of Directors of the East Valley Water District (the “District”) has prepared a report and statement of those delinquent non-paid charges for water and other services within the District which were delinquent and unpaid for sixty days or more on July 1, 2024; and WHEREAS, the Board of Directors of the District has decided that said delinquent and unpaid charges are to be included in the property tax levied on said property pursuant to California Water Code Sections 31701 (e) and 31701.5 et seq.; and THEREFORE, the Board of Directors of the District does hereby resolve, determine and order as follows: Section 1. That the report of the District’s delinquent and unpaid charges for water and other services within the District which remain unpaid and delinquent for sixty days or more on July 1, 2024 is hereby adopted and approved by said Board. Section 2. That the unpaid and delinquent charges listed in said report for each parcel of property are fixed at the amount listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the amount of such charges against the respective lots of parcels of land as they appear on the current assessment roll. Section 4. That the County Tax Collector shall include the amount of charges on bills for taxes levied against their respective lots and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. East Valley Water District Resolution 2024.11 Page 2 of 2 The foregoing Resolution was duly adopted at a regular meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on July 24, 2024. This Resolution shall take effect as of the 24th day of July 2024. ADOPTED this 24th day of July 2024. Ayes: Noes: Abstain: Absent: James Morales, Jr. Board President ATTEST: _____________________________ Michael Moore Secretary, Board of Directors July 24, 2024 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2024.11 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held July 24, 2024. _____________________________ Michael Moore Secretary, Board of Directors The following properties all have recorded liens in the amount of the delinquencies shown and are to be turned over to the Office of the Tax Collector, County of San Bernardino, to be added to the Respective Property Tax Bills *2024-25 County Tax Roll* ACCOUNT NO. APN ORIGINAL AMOUNT 0007-0213-04 0271-42-209-0000 1,768.50$ 0023-0061-07 0272-23-236-0000 1,991.66 0023-0126-00 0285-66-224-0000 1,130.98 0045-0378-01 1201-11-175-0000 976.99 0063-0204-02 1191-27-103-0000 790.16 0065-0203-03 1200-32-106-0000 77.55 0072-0146-00 0273-25-217-0000 1,438.23 0073-0113-02 0273-23-209-0000 798.56 0082-0058-00 0273-26-108-0000 853.33 0082-0059-04 0273-26-106-0000 590.44 0103-0049-01 1192-17-138-0000 473.52 0113-0261-04 0279-08-225-0000 999.90 0113-0268-00 0279-08-204-0000 419.07 0121-0075-01 1210-20-149-0000 262.50 0122-0660-00 1210-02-143-0000 1,276.22 0124-0580-01 1200-33-103-0000 969.79 0133-0095-05 1199-20-123-0000 700.28 0134-0118-01 1200-25-151-0000 912.70 0134-0195-00 1200-48-138-0000 1,066.60 0135-0196-07 1200-01-110-0000 906.96 0141-0257-13 0285-35-130-0000 1,228.34 0144-1731-00 1192-60-132-0000 1,339.17 0151-0030-04 1201-31-138-0000 2,312.41 0151-0051-01 1201-35-114-0000 7,983.08 0154-0341-05 0273-10-208-0000 1,079.51 0154-2999-01 0278-03-122-0000 520.52 0161-0573-01 1210-24-105-0000 146.99 Total Amount 33,013.96$ Page 1 of 1