HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/09/2022Regular Board Meeting
Via Teleconference
Meeting Date: March 9, 2022
CALL TO ORDER
Approved April 27, 2022
The Chairman of the Board called the meeting to order at 4:01 p.m.
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
Directors: None
STAFF
John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte,
Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Pat
Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; Justine
Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 4:02
p.m.
There being no written or verbal comments, the public participation section was closed.
1. APPROVAL OF AGENDA
a. Approval of Agenda
A motion was made by Director Carrillo, seconded by Vice-Chairman Morales, that the
Board approve the March 9, 2022 agenda as submitted.
The motion carried by the following roll call vote:
Ayes: Carrillo, Coats, Goodrich, Morales, Smith
Noes: None
Absent: None
RECESS INTO CLOSED SESSION
The Board entered into Closed Session at 4:03 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.8 and 54957 to discuss the items listed on the
agenda.
RECONVENE THE MEETING
The Board reconvened the meeting at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Director Coats led the flag salute.
ROLL CALL OF BOARD MEMBERS
Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT
Directors: None
2. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2a: Legal Counsel reported that the Board discussed the closed
session item and announced that the property identified as APN's: 1191-251-02, 05, 06,
commonly referred to as the Patton Property, has been sold to the San Manuel Band of
Mission Indians and successfully closed escrow February 25, 2022 under the terms and
conditions of the contract.
With respect to Item #2b: Legal Counsel stated that no reportable action was taken.
PUBLIC COMMENTS
Chairman Goodrich declared the public participation section of the meeting open at 5:34
p.m.
Mr. Kevin Kenley, Board Member of the Cucamonga Valley Water District, introduced
himself to the Board and asked that they consider voting for him for the position of
Special Districts Alternate Seat member of the Agency Formation Commission of San
Bernardino County.
There being no further written or verbal comments, the public participation section was
closed.
3. APPROVAL OF CONSENT CALENDAR
a. Approval of Directors' Fees and Expenses for February 2022
A motion was made by Director Coats, seconded by Vice-Chairman Morales, that the
Board approve the Consent Calendar item as submitted.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
4. INFORMATIONAL ITEMS
a. Outreach Update
The Director of Strategic Services provided an Outreach effort update. A video was
presented to the Board that displayed multiple elements that encompass the District:
Behind the Scenes: East Valley Water District She stated that the District will be rolling
out a new water bill for customers along with an informational document to help
customers understand the new design.
For information only.
S. DISCUSSION AND POSSIBLE ACTION ITEMS
a. Authorize Award of Contract for Professional Audit Services for the years
June 30, 2022 through 2024
The Chief Financial Officer provided information regarding selecting a new auditing firm
for the District's annual financial audit. He stated that the District's current firm,
CliftonLarsonAllen, LLP, completed its fifth and final year of engagement with the
District. That as part of best practices, District's should choose a new auditing firm after
five years of continuous use. The Chief Financial Officer discussed the selection process
of choosing a new auditing firm and recommends that the District engage Rogers,
Anderson, Malady & Scott, LLP to perform audit services.
A motion was made by Director Smith, seconded by Vice-Chairman Morales, that the
Board award the contract for Professional Auding Services to Rogers, Anderson, Malady
& Scott, LLP for the years June 30, 2022 through 2024 .
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
b. Consider Adoption of Resolution 2022.03 -Ratification of the
Proclamation Terminating a Local State of Emergency Regarding Covid-19
The Director of Strategic Services stated that given the current state of the Covid-19
pandemic, staff recommends that the Board ratify the termination of a local emergency
as allowed by Ordinance 366. She added that staff will continue to monitor the situation
and make recommendations if and/or when necessary and in accordance with local
health officials' recommendations.
A motion was made by Director Carrillo, seconded by Vice-Chairman Morales, that the
Board adopt Resolution 2022.03 ratifying the termination of a local state of emergency
as allowed by Ordinance 366.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
c. Review General Manager/CEO's Achievement of Goals and Objectives and
Determination of Performance Award
Legal Counsel stated that pursuant to the General Manager/CEO's employment
contract, he is entitled to an annual review of his performance by the Board of Directors
to determine if his Goals and Objectives have been met for the preceding year, and to
determine the overall performance of his work. He stated that in closed session matters
were discussed and considered by the Board, and a consensus was reached. Pursuant
to section three of his employment agreement the Board is charged with determining if
the General Manager/CEO is entitled to his performance award of 10% of his base
annual salary.
The Board praised the General Manager/CEO for his performance and leadership.
A motion was made by Director Coats, seconded by Vice-Chairman Morales, that the
Board approve the General Manager/CEO's 10% pay for performance award in the
amount of $30,442.88.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
d. Consider Approval of General Manager/CEO's 2022/23 Goals and
Objectives
The General Manager/CEO's stated that the Chairman and Vice-Chairman of the Board
discussed and developed goals and objectives that reflect the priorities included in the
Five-Year Plan, to be completed by the General Manager/CEO within a one-year time
frame. He read aloud each of the proposed FY 2022/23 goals and objectives to the
Board.
Vice-Chairman Morales stated that he appreciates the work put into creating the goals.
Chairman Goodrich echoed Vice-Chairman Morales' comments.
Director Coats stated that the General Manager/CEO has a lofty set of goals.
A motion was made by Director Smith, seconded by Vice-Chairman Morales, that the
Board approve the 2022/23 General Manager/CEO's Goals and Objectives as submitted.
The motion carried by the following roll call vote:
Ayes: Coats, Goodrich, Carrillo, Morales, Smith
Noes: None
Absent: None
6. REPORTS
a. Board of Directors' Reports
Director Smith reported on the following: February 28 he attended the Association of
San Bernardino County Special Districts meeting; March 1 he participated in the Finance
& Human Resources Committee meeting; March 9 he discussed District business with
the General Manager/CEO; and March 9 he participated in the San Bernardino Valley
Water Conservation District with nothing to report.
Director Coats reported on the following: February 24 he attended the Weaver Basin
Groundbreaking Ceremony event; February 28 he participated in the Association of San
Bernardino County Special Districts monthly meeting; March 8 he discussed District
business with the General Manager/CEO; and March 8 he participated in the San
Bernardino Valley Municipal Water District's meeting where they discussed redistricting.
Director Carrillo reported on the following: March 2 he participated in the Business
Industry Association of Southern California's meeting where they asked him to be a part
of the planning committee for their annual conference; March 7 he met with the
General Manager/CEO where he was provided a District update; and March 8 he
attended the Highland City Council meeting where Ms. Malloy provided a presentation
with an update on the Sterling Natural Resource Center.
Vice-Chairman Morales reported on the following: March 1 he participated in San
Bernardino Valley Municipal Water District's (SBVMWD) Board meeting where they
announced that they will be open to in-person meetings starting March 30; March 1 he
participated in the Finance & Human Resources Committee meeting; March 3 he met
with the General Manager/CEO to discuss District business; and March 8 he participated
in the SBVMWD Board meeting.
Chairman Goodrich reported on the following: February 24 he attended the Weaver
Basin Groundbreaking Ceremony; February 24 he attended the Ad-hoc Succession
Planning Committee meeting where they reviewed the updated timeline for the General
Manager/CEO recruitment; February 25 he met with the General Manager/CEO to
discuss District business; February 28 he attended the ASBCSD meeting; March 3 he
met with the General Manager/CEO to review the agenda; and March 8 he attended the
Highland City Council meeting where Ms. Malloy provided a presentation.
Information only.
b. General Manager/CEO Report
The General Manager/CEO reported on the following:
Last weekend he was a speaker at the WaterReuse conference where he provided
valuable insight on the District's community engagement and provided information on
the Five Steps to Successful Community Support.
The District has launched a campaign to provide residents with information on the new
Weaver Basins being constructed on Greenspot Road in Highland. The campaign will
include a button directing residents to the District's website to learn more about the
project.
He reminded everyone that as they spring forward an hour this weekend, to adjust their
sprinkler controller this season.
March 14-20 is national Fix a Leak Week; the District is encouraging customers to take
the first step in preventing water waste by identifying home leaks.
In March, customers will receive a bill insert that provides a construction update of the
Sterling Natural Resource Center and a current view of the Administrative Center. He
announced upcoming dates pertaining to the Sterling Natural Resource Center's grand
opening: May 10 employee open house, May 12 partner party and May 14 community
grand opening.
The next Board meeting on March 23 will be held in person at the District
Headquarters. He thanked the Board, staff and the community for their support and
cooperation during the pandemic.
Information only.
c. Legal Counsel Report
No report at this time.
d. Board of Directors' Comments
Vice-Chairman Morales stated that the ACWA Region 9 Education event is approaching;
that it will be held June 24 at approximately 11am. He praised everyone that was
involved in the Weaver Basin Groundbreaking event for a job well done.
Director Coats echoed Vice-Chairman Morales' comments regarding the Weaver Basin
event. He stated that he received positive feedback from a ratepayer on Ms. Malloy's
presentation at the Highland City Council meeting.
Director Carrillo thanked the General Manager/CEO for his presentation in San Antonio
and stated that he's looking forward to in-person Board meetings.
Director Smith added that he attended the Weaver Basin Groundbreaking Ceremony
and the Highland City Council meeting.
ADJOURN
Chairman Goodrich adjourned the meeting at 6:37 p.m.
Phillip R. Goodrich, Board President