HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/09/2024BOARD OF DIRECTORS
OCTOBER 9, 2024
East Valley Water District was formed in 1954 and provides water and wastewater services to
108,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
GOVERNING BOARD EXECUTIVE MANAGEMENT
James Morales, Jr.
Chairman of the Board
Michael Moore
General Manager/CEO
Ronald L. Coats
ViceChairman
Brian W. Tompkins
Chief Financial Officer
Chris Carrillo
Governing Board Member
Jeff Noelte
Director of Engineering & Operations
David E. Smith
Governing Board Member
Kerrie Bryan
Director of Administrative Services
Phillip R. Goodrich
Governing Board Member
Patrick Milroy
Operations Manager
Manuel Moreno
Water Reclamation Manager
William Ringland
Public Affairs/Conservation Manager
Justine Hendricksen
District Clerk
Board of Directors Regular Meeting
October 09, 2024 5:30 PM
Closed Session begins at 4:30 p.m.
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE
NO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company,
et al.]
b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: East End Hydroelectric Generation Plant property located on
various parcels and easements in Mill Creek and Santa Ana River Canyons
District Negotiators: Michael Moore, General Manager/CEO
Negotiating Parties: Southern California Edison
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
• Providing Exceptional Customer Service
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for September 2024
b.Approve Board Meeting Cancellations
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Construction Contract and Construction Phase
Engineering Services for Plant 101 Rehabilitation Project and Filing of Notice
of Exemption under the California Environmental Quality Act
5.INFORMATIONAL ITEMS
a.Strategic Plan
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSOCTOBER 9, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam Ringland
Public Affairs/Conservation Manager
Justine Hendricksen
District Clerk
Board of Directors Regular Meeting
October 09, 2024 5:30 PM
Closed Session begins at 4:30 p.m.
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE
NO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company,
et al.]
b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: East End Hydroelectric Generation Plant property located on
various parcels and easements in Mill Creek and Santa Ana River Canyons
District Negotiators: Michael Moore, General Manager/CEO
Negotiating Parties: Southern California Edison
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
• Providing Exceptional Customer Service
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for September 2024
b.Approve Board Meeting Cancellations
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Construction Contract and Construction Phase
Engineering Services for Plant 101 Rehabilitation Project and Filing of Notice
of Exemption under the California Environmental Quality Act
5.INFORMATIONAL ITEMS
a.Strategic Plan
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSOCTOBER 9, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingOctober 09, 2024 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.AGENDA
This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a
determination that an emergency exists or that a need to take immediate action on
the item came to the attention of the District subsequent to the posting of the
agenda.
a.Approval of Agenda
RECESS INTO CLOSED SESSION
2.CLOSED SESSION
a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[Government Code Section 54956.9(d)(1)]
Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE
NO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company,
et al.]
b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: East End Hydroelectric Generation Plant property located on
various parcels and easements in Mill Creek and Santa Ana River Canyons
District Negotiators: Michael Moore, General Manager/CEO
Negotiating Parties: Southern California Edison
Under Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
• Providing Exceptional Customer Service
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for September 2024
b.Approve Board Meeting Cancellations
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Construction Contract and Construction Phase
Engineering Services for Plant 101 Rehabilitation Project and Filing of Notice
of Exemption under the California Environmental Quality Act
5.INFORMATIONAL ITEMS
a.Strategic Plan
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
BOARD OF DIRECTORSOCTOBER 9, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingOctober 09, 2024 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company,et al.]b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property: East End Hydroelectric Generation Plant property located onvarious parcels and easements in Mill Creek and Santa Ana River Canyons District Negotiators: Michael Moore, General Manager/CEONegotiating Parties: Southern California EdisonUnder Negotiation: Price and Terms of Payment
5:30 PM RECONVENE MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS
PRESENTATIONS AND CEREMONIAL ITEMS
• Providing Exceptional Customer Service
PUBLIC COMMENTS
3.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items
to be discussed and/or removed from the Consent Calendar.
a.Approve Directors' Fees and Expenses for September 2024
b.Approve Board Meeting Cancellations
4.DISCUSSION AND POSSIBLE ACTION ITEMS
a.Consider Approval of Construction Contract and Construction Phase
Engineering Services for Plant 101 Rehabilitation Project and Filing of Notice
of Exemption under the California Environmental Quality Act
5.INFORMATIONAL ITEMS
a.Strategic Plan
6.REPORTS
a.Board of Directors’ Reports
b.General Manager/CEO Report
c.Legal Counsel Report
d.Board of Directors’ Comments
ADJOURN
Michael Moore, General Manager/CEO
October 9, 2024
Providing Exceptional
Customer Service
2
One of the deep secrets of life is that
all that is really worth doing is what
we do for others.
– Lewis Carroll
3
CUSTOMER SERVICE TEAM
•Customer Service is one of the first
points of interaction
•Fosters trust and credibility by building
strong relationships with the
community
•Provides clear communication and
assistance increasing the District’s
transparency
•Monthly team rotation connects staff
across both locations, preventing silos
and fostering cross training
Customer Service
Supervisor
Headquarters SNRC
Meter Tech II/
Field Service
Representative
4
2024 IN REVIEW
Inbound: 15,199
Outbound: 6,690
Headquarters: 2,612
SNRC: 2,407
Customer Walk-Ins:
Customer Calls:
26,908 Customer Interactions
5
It was great speaking with Shiela today. She gave us some really helpful information
and I look forward to doing business with East Valley Water District.
-District Customer
CUSTOMER COMPLIMENTS
6
Nikki handled my account very well while assisting me over the phone. She is a great
Customer Service Representative, and I am very appreciative of the service she
provided me.
-District Customer
CUSTOMER COMPLIMENTS
7
I have had some issues going on at my property for a while. I appreciate all of Jen’s
help and the relationship she has established with me and want her boss to know that
she deserves a big raise!
-District Customer
CUSTOMER COMPLIMENTS
8
I am 84 years old and want to recognize Leianna for being so nice and courteous to
me.
-District Customer
CUSTOMER COMPLIMENTS
9
CELEBRATING ONE ANOTHER
10
CUSTOMER SERVICE TEAM BUILDING
QUESTIONS
Agenda Item
#3a
October 9, 20241
Meeting Date: October 9, 2024
Agenda Item #3a
Consent Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approve Directors' Fees and Expenses for September 2024
RECOMMENDATION
That the Board of Directors approve the Directors' Fees and Expenses for September
2024 as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment to Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
The fiscal impact associated with this agenda item is $11,886.14 which is included in
the current fiscal year budget.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
ATTACHMENTS
September 2024 Director Expense Reports
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 9 /04 248.06
2 9 /10 248.06
3 9 /11 248.06
4 9 /12 248.06
5 9 /13 248.06
6 9 /16 248.06
7 9 /18 248.06
8 9 /23 248.06
9 9 /24 248.06
10 9 /25 248.06
11
12
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
Chris Carrillo September /
136.00 X
10
Report Provided
Subtotal Meetings' Stipend
Mileage
Chamber of Commerce Event
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Chris Carrillo
Date Meeting / Event Description
Date
City of San Bernardino Council Meeting
City of Highland Council Meeting
CSDA Event
$2,571.72
$2,480.60
$91.12
Reimbursement
Mileage
68.00
68.00
Miscellaneous Reimbursement Description
Regular Board Meeting
CSDA Event
Tour of Sterling Natural Resource Center
Meeting with General Manager/CEO or Designee
City of San Bernardino Council Meeting
Engineering & Operations Committee Meeting
Expense Type
$0.00
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
Event Description:Tour of Sterling Natural Resource Center
Brief Description of Meeting/Event Value to EVWD
Sterling Natural Resource Center Tour of Cogeneration Engines.
Brief Description of Meeting/Event Value to EVWD
Attended CSDA Conference in Indian Wells.
Meeting Date:9 / 12 / 2024
Event Description:CSDA Event
Brief Description of Meeting/Event Value to EVWD
Attended CSDA Conference in Indian Wells.
Meeting Date:9 / 13 / 2024
Meeting Date:9 / 10 / 2024
Event Description:City of Highland Council Meeting
Brief Description of Meeting/Event Value to EVWD
Meeting Date:9 / 11 / 2024
Event Description:CSDA Event
Attended Highland City Council meeting.
Chris Carrillo September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is
being approved.
Meeting Date:
Event Description:
Attended via Zoom San Bernardino City Council meeting.
9 / 4 / 2024
City of San Bernardino Council Meeting
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
Chris Carrillo September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is
being approved.
Attended the Highland Chamber of Commerce monthly luncheon.
Meeting Date:9 / 25 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Attended regular board meeting.
Event Description:Engineering & Operations Committee Meeting
Brief Description of Meeting/Event Value to EVWD
Attended the Engineering and Operations Committee meeting.
Meeting Date:9 / 24 / 2024
Event Description:Chamber of Commerce Event
Brief Description of Meeting/Event Value to EVWD
Monthly meeting with CEO Moore to discuss district business.
Meeting Date:9 / 18 / 2024
Event Description:City of San Bernardino Council Meeting
Brief Description of Meeting/Event Value to EVWD
Attended via Zoom San Bernardino City Council meeting.
Meeting Date:9 / 23 / 2024
Meeting Date:9 / 16 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 9 /09 0.00
2 9 /09 248.06
3 9 /10 248.06
4 9 /11 248.06
5 9 /12 248.06
6 9 /17 248.06
7 9 /18 248.06
8 9 /19 248.06
9 9 /24 248.06
10 9 /24 0.00
11 9 /25 248.06
12 9 /28 248.06
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1 9 /09
2 9 /09
3 9 /12
4 9 /12
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
Ronald L. Coats September /
296.00 X
10
156.00
Report Provided
Subtotal Meetings' Stipend
Mileage
San Bernardino Board of Water Commissioners
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Ronald L. Coats
Date Meeting / Event Description
Date
ASBCSD Board Meeting
CSDA Event
CSDA Event
$3,369.59
615.08
$2,480.60
$198.32
Reimbursement
22.40
Meals
Meals
25.05
28.14
Lodging
Meals
Mileage
70.00
70.00
Miscellaneous Reimbursement Description
Highland Chamber of Commerce
Regular Board Meeting
American Society of Civil Engineers, LA Section
CSDA Event
CSDA Event
San Bernardino Valley MWD
Meeting with General Manager/CEO or Designee
Agenda Review
Expense Type
$690.67
BreakfAST
Dinner
Breakfast
CSDA Conference
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
Event Description:CSDA Event
Brief Description of Meeting/Event Value to EVWD
Attended their annual conference to gain new insights into the ever changing water world of rules, laws
and regulations and network with other water agencies.
Brief Description of Meeting/Event Value to EVWD
Attended their annual conference to gain new insights into the ever changing water world of rules, laws
and regulations and network with other water agencies.
Meeting Date:9 / 11 / 2024
Event Description:CSDA Event
Brief Description of Meeting/Event Value to EVWD
Attended their annual conference to gain new insights into the ever changing water world of rules, laws
and regulations and network with other water agencies.
Meeting Date:9 / 12 / 2024
Meeting Date:9 / 9 / 2024
Event Description:CSDA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:9 / 10 / 2024
Event Description:CSDA Event
Attended their annual conference to gain new insights into the ever changing water world of rules, laws
and regulations and network with other water agencies.
Ronald L. Coats September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Held our monthly board meeting to discuss association business and our upcoming general meeting
9 / 9 / 2024
ASBCSD Board Meeting
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
Ronald L. Coats September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
They awarded several contracts for various construction projects affecting issues within their service area.
Meeting Date:9 / 24 / 2024
Event Description:Highland Chamber of Commerce
Brief Description of Meeting/Event Value to EVWD
Attended their monthly meeting where the guest speaker was Mark Gibbs, Director of Aviation at San
Bernardino International Airport
Event Description:Agenda Review
Brief Description of Meeting/Event Value to EVWD
Met with Chairman Morales and CEO Moore to review the agenda for our next board meeting and discuss
other district business
Meeting Date:9 / 24 / 2024
Event Description:San Bernardino Board of Water Commissioners
Brief Description of Meeting/Event Value to EVWD
They awarded checks to six local water retailers for Demand Management Incentive awards. EVWD
received $254,219.38 for saving 1,420.22 acre feet of water. They also had a report on impacts from the
Line Fire on the watershed and facilities and the hydroelectric project they have been working on for the
past 10 years with the City of San Bernardino.
Meeting Date:9 / 18 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Met with CEO Moore to discuss district business
Meeting Date:9 / 19 / 2024
Meeting Date:9 / 17 / 2024
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
11
12
13
14
15
Ronald L. Coats September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Attended their annual awards ceremony where the Sterling Natural Resource Center received an award for
being the Outstanding Water and Wastewater Treatment Project of the Year
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
See official board meeting minutes
Meeting Date:9 / 28 / 2024
Event Description:American Society of Civil Engineers, LA Section
Brief Description of Meeting/Event Value to EVWD
Meeting Date:9 / 25 / 2024
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
4
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 9 /09 248.06
2 9 /10 248.06
3 9 /11 248.06
4 9 /12 248.06
5 9 /13 248.06
6 9 /17 248.06
7 9 /23 248.06
8 9 /24 248.06
9 9 /25 248.06
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1 9 /09
2 9 /12
3 9 /12
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$694.71
CSDA fall conference day1
CSDA lodging
CSDA fall conference day4
68.00
Mileage
68.00
Miscellaneous Reimbursement Description
CSDA Event
Meeting with General Manager/CEO or Designee
Meeting with General Manager/CEO or Designee
Engineering & Operations Committee Meeting
Chamber of Commerce Event
Expense Type
$2,232.54
$91.12
Reimbursement
52.80
Lodging
Meals
615.08
26.83
Meals
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Phillip R. Goodrich
Date Meeting / Event Description
Date
CSDA Event
CSDA Event
CSDA Event
$3,018.37
Phillip R. Goodrich September /
136.00 X
9
Report Provided
Subtotal Meetings' Stipend
Mileage
Regular Board Meeting
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
Phillip R. Goodrich September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Attend Specials Districts Fall conference Continued board member training Day1
9 / 9 / 2024
CSDA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:9 / 10 / 2024
Event Description:CSDA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:9 / 11 / 2024
Event Description:CSDA Event
Attend Specials Districts Fall conference Continued board member training Day2
Brief Description of Meeting/Event Value to EVWD
Attend Specials Districts Fall conference Continued board member training Day3
Meeting Date:9 / 12 / 2024
Event Description:CSDA Event
Brief Description of Meeting/Event Value to EVWD
Attend Specials Districts Fall conference Continued board member training Day4
Meeting Date:9 / 13 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Meet with Dir. Of Eng. For tour and full explanations of gas production and treatment followed by cogen
engines, their operation and maintenance
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
Meeting Date:9 / 17 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Monthly Meeting with CEO Moore, updates on all District busniness
Meeting Date:9 / 23 / 2024
Event Description:Engineering & Operations Committee Meeting
Brief Description of Meeting/Event Value to EVWD
Attend E and O Committee meeting Rec. full Depts. Activities update along with discussion RE: future well
possibilities and a ground water level update
Meeting Date:9 / 24 / 2024
Event Description:Chamber of Commerce Event
Brief Description of Meeting/Event Value to EVWD
Attend Monthly business lunch updates on San Bernardino Airport aviation operations
Meeting Date:9 / 25 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Attend Regular board ref.mins. This day
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Phillip R. Goodrich September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2024
Meeting
No.Stipend Written Oral
1 9 /03 248.06
2 9 /05 248.06
3 9 /10 248.06
4 9 /10 0.00
5 9 /17 248.06
6 9 /19 248.06
7 9 /19 0.00
8 9 /23 248.06
9 9 /24 248.06
10 9 /25 248.06
11
12
13
14
15
16
17
18
19
20
Meetings
0.67/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
James Morales, Jr.September /
0.00 X
8
Report Provided
Subtotal Meetings' Stipend
Mileage
Chamber of Commerce Event
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
James Morales, Jr.
Date Meeting / Event Description
Date
San Bernardino Valley MWD
San Bernardino Valley MWD
CSDA Event
$1,984.48
$1,984.48
$0.00
Reimbursement
Mileage
Miscellaneous Reimbursement Description
Regular Board Meeting
ACWA Event
San Bernardino Valley MWD
Meeting with General Manager/CEO or Designee
San Bernardino Valley MWD
Meeting with General Manager/CEO or Designee
Expense Type
$0.00
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2024
1
2
3
4
5
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Regular board meeting. Board report assignment. Regional water supply Line fire impacts. Demand
mangement incentives awards (EVWD award recipient).
Brief Description of Meeting/Event Value to EVWD
Special districts trade association conference. Educational workshops.
Meeting Date:9 / 10 / 2024
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Region 9 local and satewide programming meetings. No charge, no more than one meeting per diem.
Meeting Date:9 / 17 / 2024
Meeting Date:9 / 5 / 2024
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Meeting Date:9 / 10 / 2024
Event Description:CSDA Event
Workshop Policy / Administration. Board report assignment. 2024 Legislative Principles .
James Morales, Jr.September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Meeting Date:
Event Description:
Regular board meeting. Board report assignment. State water project surplus. Seven oaks dam lawsuit
settlement.
9 / 3 / 2024
San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2024
6
7
8
9
10
James Morales, Jr.September /
As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s)
that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being
approved.
Airport update. Public outreach.
Meeting Date:9 / 25 / 2024
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Please refer to public agenda.
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Water Revolution Symposium planning.
Meeting Date:9 / 24 / 2024
Event Description:Chamber of Commerce Event
Brief Description of Meeting/Event Value to EVWD
Meeting with Vice Chair and GM. District update.
Meeting Date:9 / 19 / 2024
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Board workshop Resources / Engineering. Board report assignment. Status Update on the Enhanced
Recharge in the Santa Ana River Basins. No charge, no more than one per diem.
Meeting Date:9 / 23 / 2024
Meeting Date:9 / 19 / 2024
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Agenda Item
#3b
October 9, 20241
Meeting Date: October 9, 2024
Agenda Item #3b
Consent Item
1
2
0
6
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Approve Board Meeting Cancellations
RECOMMENDATION
That the Board of Directors approve the cancellation of the November 27, 2024 and
December 25, 2024 Board meetings.
BACKGROUND / ANALYSIS
East Valley Water District’s regular Board meetings occur on the 2nd and 4th
Wednesdays of each month. Staff is recommending that the Board of Directors approve
the cancellation of the November 27, 2024 due to it falling the day before the
Thanksgiving holiday closure and the December 25, 2024 regular meeting due to it
falling during the winter holiday closure.
These cancellations will not impact District operations and routine items are being
scheduled accordingly.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment to Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Administration.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Justine Hendricksen
District Clerk
Agenda Item
#4a
October 9, 20241
1
1
9
8
Meeting Date: October 9, 2024
Agenda Item #4a
Discussion Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Consider Approval of Construction Contract and Construction Phase
Engineering Services for Plant 101 Rehabilitation Project and Filing of Notice of
Exemption under the California Environmental Quality Act
RECOMMENDATION
That the Board of Directors authorize the General Manager/CEO to:
1. Execute a construction agreement with Well-Tec for an amount not to exceed
$939,716.58, plus a 10% contingency.
2. Approve Task Order Amendment No. 5 with Krieger & Stewart, Inc. for
engineering and inspection support during construction, for an amount not to
exceed $120,800.
3. File a Notice of Exemption (NOE) to document the project’s Categorical
Exemption under the California Environmental Quality Act (CEQA).
BACKGROUND / ANALYSIS
The Plant 101 Hydropneumatic Booster Station (Plant 101) was constructed in the late
1960’s and provides water service to 37 customers in one of the highest pressure zones
in the system. Much of the original equipment has reached the end of its useful life and
requires replacement. Staff recommends awarding a construction contract to Well-Tec
to replace some of the equipment at Plant 101. The Plant 101 site consists of a 1.4-
million-gallon reservoir, two (2) 30-HP booster pumps, a hydropneumatic tank with a
compressor, a stationary standby emergency generator, and an automatic transfer
switch. The pump station is the single supply source to the 101 Hydro pressure zone.
Critical equipment to be replaced includes the hydropneumatic system, pumps and
electrical equipment. The existing reservoir is in good condition and was re-coated in
2009. Existing customers will be kept in service during construction through temporary
provisions, such as a portable booster pump system installed by the contractor.
The capital improvement project was originally planned for fiscal year 2023/24,
however, it was deferred to this year. Krieger & Stewart, Inc. prepared a construction
bid package. A competitive bidding process was used to solicit bids for construction of
Plant 101 in accordance with District Policy 7.1. An invitation for bids (IFB) was posted
on the District’s online bid portal on May 6, 2024 and closed on May 30, 2024. Ten (10)
prospective bidders downloaded the IFB, however none of the bidders provided bids.
Staff reached out to all of the prospective bidders to understand why they didn’t submit
Agenda Item
#4a
October 9, 20242
1
1
9
8
Meeting Date: October 9, 2024
Agenda Item #4a
Discussion Item
a bid and those that responded stated that they were busy and did not have the
capacity to bid on this project. Subsequently, staff contacted Well-Tec to provide a bid
in accordance with the construction bid package. District staff have prior experience
with staff at Well-Tec and have been provided positive references for completed
projects.
Wel-Tec’s bid of $939,716.58 reflects the current bidding environment and is considered
reasonable since it is within 5% of the Engineer’s Estimate of Probable Cost. Liquidated
damages for this project are $1,000 per day. Construction is scheduled to be completed
within three-hundred and sixty-five (365) from the Notice to Proceed.
The project will require engineering support during construction and inspection services
to ensure quality control. Staff recommends amending the Task Order with Krieger &
Stewart, Inc. for a not-to-exceed amount of $120,800.
CEQA
The project is categorically exempt from environmental review pursuant to Section
15302 Replacement or Reconstruction of the Guidelines for Implementation of CEQA.
There is no reasonable possibility that the project would have a significant effect on the
environment.
AGENCY GOALS AND OBJECTIVES
IV - Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
C. Dedicate Efforts Toward System Maintenance and Modernization
REVIEW BY OTHERS
This agenda item has been reviewed by the Engineering Department.
FISCAL IMPACT
The proposed contract award is $1,060,516.58, with an additional 10% construction
contingency of $93,972. This brings the total project cost to $1,154,488.58, exceeding
the current budget allocation of $900,000. The budget shortfall of $254,488.58 will be
covered by the Replacement Reserve and will be reflected in the mid-year budget
adjustment.
Agenda Item
#4a
October 9, 20243
1
1
9
8
Meeting Date: October 9, 2024
Agenda Item #4a
Discussion Item
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
Nathan Carlson
Senior Engineer
ATTACHMENTS
Plant 101 Presentation
Agreement No. 2024.15 Between EVWD and Wel Tec Service, Inc.
Task Order Amendment No. 5 with Krieger & Stewart Engineering Consultants
Nathan Carlson
October 9, 2024
Plant 101 Rehabilitation Project
2
•Constructed in the late 1960’s
•1.4-million-gallon reservoir
•Two (2) 30-hp booster pumps
•Hydropneumatic tank
•Stationary standby emergency generator
•Automatic transfer switch
•Serves 37 customers
PLANT 101 OVERVIEW
3
EXISTING SITE CONDITIONS
4
•Demolish existing booster station
•Install the following:
•Three (3) new booster pumps
•New hydropneumatic tank
•New air compressor
•Piping, fittings, and appurtenances
•Electrical and controls
PROPOSED PROJECT
5
•Engineering consultant created a construction bid package
•Invitation for Bids posted in May on PlanetBids
•10 prospective bidders
•2 bidders attended Pre-Bid meeting
•0 bids received
•Staff contacted Well-Tec for a proposal
PLANT 101 REHABILITATION PROJECT
6
Staff recommends the Board of Directors authorize the General Manager/CEO to:
•Execute a construction agreement with Well-Tec for an amount not-to-exceed
$939,716.58, plus a 10% contingency.
•Approve Task Order Amendment No. 5 Krieger & Stewart, Inc. for engineering and
inspection support during construction for an amount not-to-exceed $120,800.
•File a Notice of Exemption (NOE) to document the project’s Categorical Exemption
under the California Environmental Quality Act (CEQA)
RECOMMENDATIONS
QUESTIONS
AGREEMENT NO.
EAST VALLEY WATER DISTRICT
FOR
CONSTRUCTION OF PUBLIC WORKS
This AGREEMENT made and entered into this 26th day of September, 2024, by and between the
EAST VALLEY WATER DISTRICT (hereinafter referred to as “Owner”) and
Well Tec Services, Inc (hereinafter referred to as “Contractor”).
IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS, AND CONDITIONS
HEREINAFTER SET FORTH, THE PARTIES HEREBY AGREE AS FOLLOWS:
ARTICLE I: GENERAL
For and in consideration of the payments and agreement hereinafter mentioned to be
made and performed by said Owner, said Contractor agrees with said Owner to perform and
complete in a workmanlike manner all Work required as described in the Proposal attached as
Exhibit “A” which is by reference incorporated herein. In accordance with the Proposal therefore,
to furnish at Contractor’s own expense all labor, materials, equipment, tools, transportation, and
services necessary therefor, except such materials, equipment, and services as may be stipulated
in said Proposal to be furnished by said Owner, and to satisfactorily perform everything required
by the Agreement and the said Proposal, for the sum of $939,716.58.
ARTICLE II: PAYMENT
For furnishing all said labor, materials, equipment, tools, and services, furnishing all plant,
temporary structures, tools, and equipment, and satisfactorily performing everything required by
this Agreement and Proposal; also for all loss and damages arising out of the nature of the Work
aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise
during the performance of the Work until its acceptance by said Owner, and for all risks of every
description connected with the Work; also for all expenses resulting from the suspension or
discontinuance of Work, except as in the said Specifications, if any, are expressly stipulated to be
borne by said Owner and for completing the Work in accordance with the requirements of said
Specifications and Proposal, said Owner will pay, and said Contractor shall receive, in full
compensation therefor, the price mentioned above.
2024.15
2
ARTICLE III: MONTHLY ESTIMATES
The Contractor shall furnish to the Owner, including an itemized statement in a form
satisfactory to the Owner, an estimate of the cumulative amount and value of work performed
by the Contractor up to that date. Except as may otherwise be provided in the Special Provisions,
if any said amount will include 80 percent of the value of all acceptable materials and equipment
delivered to the site of the work. Said value will be based on certified copies of paid invoices
delivered by the Contractor to the Owner. To this figure will be added all amounts due or paid
the Contractor for performance of extra work in accordance with change orders.
From the total computed above, a deduction of 10 percent will be made provided the
Contract price is $2,000,000 or less. When the Contract price exceeds $2,000,000 the following
deduction will be made: 10 percent of the first $2,000,000 and 5 percent thereafter. Further
deductions will be made for: (1) amounts due to the Owner for equipment and materials furnished
or services rendered; (2) amounts due the Owner under the terms of the Contract. From the
balance thus determined will be deducted the amount of all previous payments and the remainder
shall constitute the monthly payment due the Contractor.
Pursuant to the provisions of Public Contract Code Sections 10263 and 22300, the
Contractor is permitted to substitute securities for any moneys withheld to ensure performance
of this Contract. At the request and expense of the Contractor, securities equivalent to the
amount withheld shall be deposited with the State Treasurer or a state or federally chartered
bank in California as the escrow agent, who shall then pay the moneys to the Contractor. Upon
satisfactory completion of the Contract, the securities shall be returned to the Contractor.
Alternatively, the Contractor may request, and the Owner shall make payment of
retentions earned directly to the escrow agent. The Contractor may direct the investment of the
payments into securities and the Contractor shall receive the interest earned on the investments
upon the same terms provided for in this Section for securities deposited by the Contractor. Upon
satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all
securities, interest and payments received by the escrow agent from the Owner pursuant to the
terms of this Section.
Securities eligible for investment under this Section shall include those listed in Section
16430 of the Government Code, bank or savings and loan certificates of deposit, interest bearing
demand deposit accounts, standby letters of credit, or any other security mutually agreed to by
the Contractor and the Owner. Securities selected must also comply with the Owner’s current
investment policy.
The Owner’s estimate of the monthly payment due the Contractor will not be required to
be made by strict measurement and an approximation will suffice. The monthly payments may
be withheld or reduced if, in the Owner’s opinion, the Contractor is not diligently or efficiently
endeavoring to comply with the intent of the Contract or if the Contractor fails to pay labor and
material bills as they become due.
3
No monthly payment shall be construed as an acceptance of the Work or of any portion
of the Work, nor shall the making of such payment preclude the Owner from demanding and
recovering from the Contractor such damages as it may sustain by reason of the Contractor’s
failure to comply with the requirements of the Contract.
In the event the Contract is terminated, any funds due the Contractor and retained by the
Owner shall become property of the Owner to the extent necessary to repay to the Owner any
excess in the Contract price above the cost of the work completed at the time of the termination.
After issuance of notice to discontinue work, no further payment will be made to the Contractor
for the work covered by the notice until completion of the Work and final settlement has been
made.
ARTICLE IV: CONSIDERATION
The Owner hereby retains said Contractor to perform the work according to the terms of
this Agreement for the above-mentioned price and agrees to pay the same at the time, in the
manner, and upon the conditions stipulated in the said Proposal; and the said parties for
themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to
the full performance of the covenants herein contained.
ARTICLE V: INDEMNIFICATION
The Contractor shall defend, indemnify, protect, and hold the Owner and its agents,
officers, elected officials, directors, and employees harmless from and against any and all
liabilities, claims, costs, expenses, losses, damages, and fees established, asserted, or incurred
which arise out of, relate to, or result from, the Work, the Contract, this Agreement, and any and
all documents prepared and/or services performed in connection therewith, as well as the failure,
neglect, or refusal of the Contractor and/or its subcontractors, subconsultants, agents, officers,
or employees to perform the Work and/or any other obligations of the Contractor under the
Contract, this Agreement, and/or the documents prepared in connection therewith. This
indemnification shall include, but not be limited to, the costs, expenses, and damages incurred
by the Owner to defend any such claims, stop notices, or lawsuits, to which the Owner is made
a party.
Where approval by the Owner is indicated, it is understood to be conceptual approval only
and does not relieve the Contractor of responsibility for complying with all rules, regulations, laws,
codes, industry standards, and liability for damages caused by the negligent acts, errors,
omissions, noncompliance with industry standards, or the willful misconduct of the Contractor or
its subcontractors. Contractor agrees to defend, indemnify, and hold harmless the Owner and its
elected officials, directors, officers, agents, and employees from and against any and all claims,
costs, suits, and damages, including attorney’s fees, arising from the willful misconduct or
negligent acts, errors, or omissions of the Contractor and/or its subcontractors.
ARTICLE VI: WAGES
The general prevailing rates of per diem wages and general prevailing rate for holiday and
overtime work in the locality in which the Work is to be performed have been determined by the
Owner. Said general prevailing rates of per diem wages are hereby incorporated and made a part
4
hereof. The Contractor agrees that he, or any subcontractor under him, will pay not less than the
foregoing specified prevailing rates of wages to all workmen employed in the execution of the
Contract.
Any Contractor who is awarded a public works project and intends to use a craft or
classification not shown on the general prevailing wage determinations may be required to pay
the wage rate of that craft or classification most closely related to it as shown in the general
determinations effective at the time of this Agreement.
ARTICLE VII: HOURS AND WORKING CONDITIONS
The Owner is a public entity in the State of California and is subject to the provisions of
the Government Code and the Labor Code of the State. It is stipulated and agreed that all
provisions of law applicable to public contracts are a part of this Contract to the same extent as
though set forth herein and will be complied with by the Contractor.
ARTICLE VIII: STANDARD OF CARE
Contractor’s services under this Agreement will be performed in accordance with generally
accepted professional practices and principles and in a manner consistent with the level of care
and skill ordinarily exercised by members of the same profession currently practicing under similar
conditions. The Contractor shall observe and cause all Work and deliverables to conform to all
applicable federal, state, and local laws and regulations.
Contractor shall perform services in a prompt and timely manner in accordance with this
Agreement. Work as a result of this agreement shall be completed within 365 days from the date
of this agreement. An approved written request may extend the number of working days for this
Agreement. Time is of the essence in this Agreement.
ARTICLE IX: BONDS
In addition to all other requirements imposed by law or by the Contract or this Agreement,
all surety companies executing bonds for the Work hereunder shall possess a certificate of
authority from the California Insurance Commissioner authorizing them to write surety insurance
as defined in Section 105 of the California Insurance Code and said surety must also appear on
the Treasury Department's most current list (Circular 570 as amended).
ARTICLE X: COMPONENTS OF AGREEMENT
The Notice Inviting Bids, Instructions to Bidders, Bid Forms, Technical Conditions,
Specifications, Drawings, Proposal, Certificate of Insurance and all other documents required by,
issued and/or made available by the Owner with respect to the Work and the foregoing are hereby
incorporated in and made a part of this Agreement.
ARTICLE XI: INUREMENT
Contractor shall not assign, sublet, or transfer this Agreement, or any rights under or
interest in this Agreement, without the written consent of the Owner. If Contractor subcontracts
any of the Work to be performed, Contractor shall be as fully responsible to the Owner for the
performance of the Work, including errors and omissions of Contractor's subcontractors and of
5
the persons employed by the subcontractor, as Contractor is for the acts and omissions of persons
directly employed by the Contractor. Contractor shall bind every subcontractor and every
subcontractor of a subcontractor to the terms of this Agreement applicable to Contractor’s Work
unless specifically noted to the contrary in the subcontract in question approved in writing by the
Owner.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and
year first above written.
CONTRACTOR
By:
Name:
Title:
EAST VALLEY WATER DISTRICT
By:
Michael Moore, General Manager/CEO
Mike Rentz
President
6
EXHIBIT A
SCOPE OF WORK
AMENDMENT # 5 TO THE AGREEMENT BETWEEN
EAST VALLEY WATER DISTRICT
AND
KRIEGER & STEWART ENGINEERING CONSULTANTS
Plant 101 Rehabilitation Project,
Engineering and Inspection Support Services During Construction
East Valley Water District (District) and Krieger & Stewart Engineering Consultants (K&S) entered into an
Agreement dated June 11, 2020 (Agreement No. 2020.04) to provide engineering services to assist EVWD in the
preparation and development of an Invitation for Bid for the rehabilitation of the hydro-pneumatic system at
Plant 101.
The purpose of this Amendment is to increase the agreement contract amount and to add additional scope of
work items to update and expand the original contract. The added work is for engineering and inspection
support services during construction, more thoroughly described in Exhibit A.
The original agreement amount was $59,000 for the development of construction documents. Amendment No.
1 added engineering support services for replacement of the manual transfer switch and increased the
agreement by $3,400. Amendment No. 2 added engineering support services for the stationary emergency
standby generator (Generator) and automatic transfer switch (ATS) and increased the agreement by $29,600.
Amendment No. 3 added engineering and inspection support services for the Generator and ATS construction
and increased the agreement by $51,000. Amendment No. 4 added engineering support services to revise the
Contract Documents to separate replacement of the existing pumping units and above grade piping from the
replacement of the existing hydropneumatic tank into two phases and increased the agreement by $6,600. The
additional cost for items in this amendment (Amendment No. 5) would increase the agreement by $120,800.
The revised sum for the agreement, including the items above, is $270,400. Accordingly, the above parties
hereby agree that the following provisions shall modify the original Agreement as follows:
1. Exhibit A – K&S Letter and Fee Proposal dated September 19, 2024. The scope of work of this Amendment
is shown in “Exhibit A” and shall be added to the CONSULTANT’s Scope of Services.
All other conditions of the original agreement shall remain the same as set forth in the Agreement between the
District and K&S to provide engineering support for Plant 101.
2
East Valley Water District Krieger & Stewart Engineering Consultants
______________________________ ___________________________________
Michael Moore, P.E.
General Manager/CEO
Date: / /
Charles Krieger
President
Date: / /
Krieger & Stewart Engineering Consultants
___________________________________
Joshua P. MacPeek
Vice President/Secretary
Date: / /
ATTACHMENTS:
Exhibit A – K&S Letter and Fee Proposal to EVWD (9/19/2024) for Plant 101 Rehabilitation Project, Engineering
and Inspection Support Services During Construction
_____________________________________________________
Charles Krieger
___________________________________________________________________________________________________________________________________________________________________________________________________________
JoJoJoJoJoJoJoJoJoJoJoJoJJoJJoJoJooJoJoJoJJoJJoJoJooJJJooJJJJoJoJJJJoJooJoJoJJJoJoJoJJJJJoJJoooooJJooJooJJJoJJJJJJJJJJJJJJJshua P.MacPeek
9 26 24
9 26 24
From: Jim Beale
To: Nathan Carlson
Cc: Barbara Tidwell
Subject: RE: 574-9.2 - Plant 101 Rehabilitation Project - Proposal for Construction Support Services
Date: Thursday, September 19, 2024 4:04:02 PM
Attachments: image002.png
image007.png
image008.png
image003.png
REV1_574-9P2-ADD SVCS PLANT 101_CONST.pdf
Hi Nate,
Pursuant to your request, we have revised our proposal to provide 200 hours of part‐time
construction inspection (instead of 400 hours of full‐time inspection as originally proposed). The
other cost have not changed since we are still using our 2024 fee schedule.
The revised tasks to be completed for construction inspection and construction engineering services
under a new amendment to our original agreement are as follows:
28. Bid Phase Support Services, which includes attendance of the pre‐bid meeting on 5/15/2024.
29. Meetings & Project Management
a. Pre‐construction meeting
b. Bi‐Weekly Progress Meetings (26 meetings total)
c. Project management and correspondence with District and Contractor during
construction.
30. Engineering Services During Construction as follows:
a. Review submittals (includes three reviews of 20 material submittals, 60 reviews total).
b. Assist the District in responding to requests for information (RFIs) from Contractor. We
will review the RFI, participate in meetings with the District and Contractor as
necessary, and prepare and send draft responses to the District for the District to
review and respond to the RFI from the Contractor. We have included enough hours to
review up to five RFIs.
31. Construction Inspection, which will be done on a part‐time basis. Our estimated hours are
based on an average of 20 hours per week over a 10‐week construction period (200 hours
total).
32. Startup and Commissioning, which will be conducted on a single 8‐hour day.
33. Preparation of Record Drawings
34. Geotechnical Services During Construction (by our sub‐consultant, Earth Systems Pacific) as
follows:
a. Compaction testing of subgrade, base, and utility backfill
b. Max density and concrete cylinder lab testing (including collection of concrete samples
during foundation placement)
c. Evaluation of proposed foundation excavation for presence of faulting during
construction
d. Final compaction and geologic report
Please see attached Table 1 for estimated cost breakdown for construction inspection, construction
From: Nathan Carlson <ncarlson@eastvalley.org>
Sent: Thursday, September 19, 2024 2:49 PM
To: Jim Beale <jbeale@kriegerandstewart.com>
Subject: RE: 574‐9.2 ‐ Plant 101 Rehabilitation Project ‐ Proposal for Construction Support Services
Hi Jim,
Good news. I spoke with our GM earlier this week and got approval for moving forward with both
the booster station and the hydro tank, so the entire scope. It is on schedule to go to the Board on
October 9th.
Regarding your proposal, the request is to start with half‐time inspection, so 200 hours. Please
revise the proposal to reflect this change. If more time is needed, we can do an amendment. Also,
let me know if any of the costs have changed, given that it has been some time since the proposal
was provided.
engineering, and construction geotechnical support services along with our 2024 Fee Schedule for
your reference. Please note the following regarding the construction geotechnical support services
to be performed by Earth Systems Pacific:
The cost for the services listed under Task 34 by Earth Systems Pacific assumes that said
services will be performed during normal business hours (from 7:00 am to 5:00 pm, Monday
through Friday). Construction geotechnical support services required on Saturday or Sunday
will require approval of additional fees for overtime by the District prior to commencing with
said services.
We understand that upon acceptance of the proposed additional services (Items 28‐34 above), the
District will amend our current agreement from $149,600 to $270,400 ($59,000 for the original
agreement + $3,400 for Amendment No. 1 + $29,600 for Amendment No. 2 + $51,000 for
Amendment No. 3 + $6,600 for Amendment No. 4, + $120,800 for this Amendment No. 5). The fees
shown are a not to exceed amount and we will only bill for services that are performed.
We appreciate the opportunity to provide the proposed construction inspection, construction
engineering, and construction geotechnical support services for the District. Please let me know if
you have any questions or wish to discuss our revised proposal.
Thank you,
Jim R. Beale
Krieger & Stewart, Incorporated
Mail/Ship Address: 3890 Orange Street #1509 | Riverside, CA 92502
Office: 3602 University Avenue | Riverside, CA 92501 | www.kriegerandstewart.com
P: 951.684.6900 Ext 1210 | F: 951.684.6986 | jbeale@kriegerandstewart.com
Please note our new shipping/mailing address above.
HOURS $ HOURS $ HOURS $ HOURS $ HOURS $ HOURS $
CONSTRUCTION OF STANDBY GENSET AND AUTOMATIC TRANSFER SWITCH
28.BID PHASE SUPPORT SERVICES 2 502 502
29.MEETINGS & PROJECT MANAGEMENT 2 562 44 11,044 11,606
30.ENGINEERING SERVICES DURING CONSTRUCTION 140 35,140 20 2,660 37,800
31.CONSTRUCTION INSPECTION 200 31,600 31,600
32.STARTUP AND COMMISSIONING 2 502 8 1,872 2,374
33.PREPARATION OF RECORD DRAWINGS 4 1,004 8 1,440 2,444
34. GEOTECHNICAL SERVICES DURING CONSTRUCTION 4 1,004 33,500
(7)34,504
SUBTOTAL:2 562 196 49,196 8 1,872 8 1,440 20 2,660 200 31,600 33,500 120,830
CONSTRUCTION INSPECTION AND CONSTRUCTION ENGINEERING SERVICES TOTAL (ROUNDED):120,800
HOURLY RATES PER K&S 2024 FEE SCHEDULE:OUTSIDE SERVICES:
(1)PRINCIPAL ENGINEER I @ $281 /Hr (7)EARTH SYSTEMS
(2)SENIOR ENGINEER II @ $251 /Hr
(3)SENIOR ENGINEER I @ $234 /Hr
(4) OPERATOR III @ $180 /Hr
(5) STAFF TECHNICIAN III @ $133 /Hr
(6) CONSTRUCTION INSPECTOR @ $158 /Hr
$
TOTALCLERICAL (5)
OUTSIDE
SERVICES
$
CONSTRUCTION
INSPECTION (6)
AUTOCAD
SERVICES (4)
TABLE 1
EAST VALLEY WATER DISTRICT
ESTIMATED FEES FOR ADDITIONAL CONSTRUCTION INSPECTION AND CONSTRUCTION ENGINEERING SERVICES
PLANT 101 REHABILITATION PROJECT
TASK / COMPONENT
PRINCIPAL-IN-CHARGE
CHARLES A. KRIEGER (1)
PROJECT MANAGER /
PROJECT ENGINEER
JAMES R. BEALE (2)
ELECTRICAL DESIGNER &
STARTUP/COMMISSIONING
RUSSELL E. ROMEYN (3)
REV 1_574-9P2-ADD SVCS PLANT 101_CONST.xlsx (9/19/2024)
Agenda Item
#5a
October 9, 20241
Meeting Date: October 9, 2024
Agenda Item #5a
Informational Item
Regular Board Meeting with Closed Session
TO: Governing Board Members
FROM: General Manager/CEO
SUBJECT: Strategic Plan
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
East Valley Water District (District) is preparing for the next chapter through the
development of a Strategic Plan. Recognizing the changing landscape of water
management, community needs, and the completion of the Sterling Natural Resource
Center, the Strategic Plan aims to align the District’s goals, resources, and actions to
best serve the Ratepayers. By developing the Strategic Plan, the District seeks to
ensure long-term sustainability, operational efficiency, and continued reliable service.
The draft Strategic Plan was developed through several workshops with the Board,
staff, and the Community Advisory Commission over the past year. The purpose of the
Strategic Plan is to align staff and the Board to ensure they are working towards
common goals. The draft Strategic Plan is attached and will be reviewed with the
Board for further input.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
II - Maintain a Commitment to Sustainability, Transparency, and Accountability
III - Deliver Public Service with Purpose While Embracing Continuous Growth
IV - Promote Planning, Maintenance and Preservation of District Resources
REVIEW BY OTHERS
This agenda item has been reviewed by Public Affairs.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Agenda Item
#5a
October 9, 20242
Meeting Date: October 9, 2024
Agenda Item #5a
Informational Item
Recommended by:
________________
Michael Moore
General Manager/CEO
Respectfully submitted:
________________
William Ringland
Public Affairs/Conservation Manager
ATTACHMENTS
Strategic Plan Presentation
Draft Strategic Plan
Michael Moore, General Manager/CEO
October 9, 2024
Strategic Plan
2
STRATEGIC PLAN DEVELOPMENT
Community Advisory Commission Kickoff
August 22, 2023
Board of Directors Workshop
September 18, 2023
Executive Team Workshop
October 2, 2023
Community Advisory Commission Review
November 28, 2023
EVWD Management Team Review
November 30, 2023
SNRC Commissioning
January 2024 – May 3, 2024
Executive Team Review
October 2, 2024
Board of Directors Review
October 9, 2024
Plan Adoption
October 23, 2024
3
STRATEGIC PLAN KEY ELEMENTS
Workplans
Strategies
Pillars
Values
Mission
Vision
Goals
Approach
Tactics
4
VISION & MISSION STATEMENT
5
•Inspire and guide staff, stakeholders,
and actions toward a shared, ambitious,
and long-term aspiration while reflecting
core values and purpose
•Feedback gathered:
•Specify water
•All types of water
•Integrity
•Transparency
•Self sufficiency
•Leader in the region and state
VISION STATEMENT
DEVELOPMENT
6
Current Vision
Enhance and preserve the quality of life for our community through innovative
leadership and world class public service.
Draft Vision
East Valley Water District aspires to be a beacon of excellence and innovation in the
water industry. With visionary leadership, we strive for a sustainable, transparent, and
accountable future.
PROPOSED VISION STATEMENT
7
•Defines fundamental purpose and
serves as a guiding statement about
why the District exists and value it aims
to bring to its customers, employees,
and community
•Feedback gathered:
•Sustainability
•Efficient approaches
•Highlight customer service
•Lead by example
MISSION STATEMENT
DEVELOPMENT
8
No Current Mission
Draft Mission
Provide our community with exceptional water services while prioritizing sustainability,
efficiency, innovation, and ongoing collaboration.
PROPOSED MISSION STATEMENT
9
CORE VALUES
10
CORE VALUES
11
DISTRICT PILLARS & STRATEGIES
12
DRAFT PILLARS
Effective Solutions
Organizational
Resiliency
Sustainability,
Transparency, and
Accountability
Planning, Maintenance
& Preservation of
District Resources
Community
Engagement, Advocacy,
& Leadership
13
EFFECTIVE SOLUTIONS
Create innovative, efficient, and strategic approaches to achieve the
District’s goals and meet any challenge. Prioritize resources, foster
the professional development of employees, and embrace new
technology driving innovation.
14
EFFECTIVE SOLUTIONS
Identify Identify Opportunities to Optimize Natural Resources
Utilize Utilize Current Technology and Invest in Future Solutions
Encourage Encourage Performance Based Results through Staff
Empowerment
Maximize Maximize Internal Capabilities Through Ongoing Professional
Development
15
SUSTAINABILITY, TRANSPARENCY, AND ACCOUNTABILITY
Responsibly manage resources while maintaining open
communication and fiscal integrity. Actively build sustainable
programs, maintain transparent operations, and open accountability
to the community.
16
SUSTAINABILITY, TRANSPARENCY, AND ACCOUNTABILITY
Practice Practice Transparent and Accountable Fiscal and Resource
Management
Develop Develop a Resilient, Local Water Supply
Pursue Pursue External, Beneficial Funding Sources
Manage Manage Energy Footprint and Consumption
17
ORGANIZATIONAL RESILIENCY
Prepare, adapt, and respond to challenges facing the District
through a visionary organization. Build a strong internal framework
to prioritize emergency preparedness, exceptional customer service,
and a positive workplace culture.
18
ORGANIZATIONAL RESILIENCY
Advance Advance Emergency Preparedness Efforts
Embrace Embrace an Environment of Active Learning and Knowledge
Sharing
Provide Provide Exceptional Customer Service
Promote Promote a Positive Organizational Culture
19
PLANNING, MAINTENANCE AND PRESERVATION OF DISTRICT
RESOURCES
Focus on the long-term stewardship of the District’s infrastructure
and resources to ensure reliable service and be proactive in
planning, ongoing maintenance, and modernization to meet the
community’s current and future needs.
20
PLANNING, MAINTENANCE AND PRESERVATION OF DISTRICT
RESOURCES
Develop Develop Projects and Programs to Ensure Safe, Reliable, and
Resilient Service
Enhance Enhance Planning Efforts that Respond to Future Demands
Implement Implement Comprehensive Asset Management Plan
Dedicate Dedicate Efforts Toward System Maintenance and
Modernization
21
COMMUNITY ENGAGEMENT, ADVOCACY, AND LEADERSHIP
Build strong local and regional partnerships furthering the District’s
priorities and advocating on behalf of the District’s community.
Foster solid community relationships through effective, informative,
and educational communication.
22
COMMUNITY ENGAGEMENT, ADVOCACY, AND LEADERSHIP
Utilize Utilize Effective Communication Methods to Foster Exceptional
Community Relations
Enhance Enhance Legislative Advocacy to Promote Water Security and
Sustainability
Cultivate Cultivate and Strengthen Collaborative Partnerships within the
Water Industry
Provide Provide Education Programming that Empowers the
Community
DISCUSSION
strategic plan
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James Morales, Jr.
Chairman of the Board
Ronald L. Coats
Vice Chairman of the Board
David E. Smith
Governing Board Member
Chris Carrillo
Governing Board Member
Phillip R. Goodrich
Governing Board Member
Brian Tompkins
Chief Financial Officer
Jeff Noelte
Director of Engineering &
Operations
District Leadership
Justine Hendricksen
District Clerk
Kerrie Bryan
Director of
Administrative Services
Manny Moreno
Water Reclamation Manager
Patrick Milroy
Operations Manager
William Ringland
Public Affairs/Conservation Manager
Michael Moore, P.E.
General Manager/CEO
District Headquarters
31111 Greenspot Road
Highland, CA 92346
Sterling Natural Resource Center (SNRC)
25318 5th Street
San Bernardino, CA 92410
District Locations
210
210
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SNRC
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DistrictHeadquarters
Seven Oaks Dam
2 Strategic Plan
Table of Contents
East Valley Water District 3
Introduction ....................................................................................................................5
Strategic Planning Process ................................................................................................5
Strategic Plan .................................................................................................................6
Vision .........................................................................................................................................6
Mission ......................................................................................................................................6
Core Values .............................................................................................................................6
Agency Pillars & Strategies ......................................................................................7
Effective Solutions .................................................................................................................7
Sustainability, Transparency, and Accountability .......................................................8
Organizational Resiliency ...................................................................................................9
Planning, Maintenance and Preservation of District Resources .........................10
Community Engagement, Advocacy, and Leadership ............................................11
4 Strategic Plan
strategic initiativesimplementing
East Valley
Water District
is dedicated to
delivering safe,
reliable water
and wastewater
services to the
community.
In collaboration with the
Governing Board, staff,
and community members,
the District has developed
a Strategic Plan aimed at
fostering a resilient, efficient,
and effective organization.
The strategic planning
process ensures that all
actions taken by the District
are in alignment with this
Strategic Plan, approved
by the Board of Directors.
Through this process, staff
work to align the Five-Year
Work Plan, Annual Operating
Budget, and Individual
Performance Goals, all
focused on fulfilling the
Vision and Mission outlined
in the Strategic Plan.
East Valley Water District 5
eastvalley.org
STRATEGIC PLAN
Vision Mission
Five-Year Work Plan
Core
Values
Pillars &
Strategies
BRIDGE MEASURES
PERFORMANCE MEASURES
Industry
Benchmarks Budget
Individual
Performance
Goals
Daily Operations
Inspiring people
to improve our
community and advance
water resources.
LEADERSHIP
Developing
relationships through
collaboration and
shared responsibility.
PARTNERSHIP
Protecting
our community’s
resources, now
and in the future.
STEWARDSHIP
Vision
East Valley Water District aspires to be a beacon of excellence and innovation within the water
industry. Through visionary leadership, we strive for a sustainable, transparent, and accountable future.
Mission
Provide our community with exceptional water and wastewater services while prioritizing sustainability,
efficiency, innovation, and ongoing collaboration.
Core Values
Strategic Plan
6 Strategic Plan
East Valley Water District 7
District Pillars & Strategies
Effective Solutions
Create innovative, efficient, and strategic approaches to achieve the District’s
goals and meet any challenge. Prioritize resources, foster the professional
development of employees, and embrace new technology driving innovation.
Identify Opportunities to
Optimize Natural Resources
Enhance the District’s use of
groundwater resources in a
sustainable way and support the
efficient storage rehabilitation.
Maximize Internal
Capabilities Through Ongoing
Professional Development
Strengthen the skills and expertise of
District staff by providing continuous
training, knowledge sharing, and
educational development opportunities.
Encourage Performance
Based Results through Staff
Empowerment
Foster a culture of accountability and
reliability by giving employees the
autonomy to take ownership of their
work and empowering staff to make
informed performance-driven decisions.
Utilize Current
Technology and Invest in
Future Solutions
Leverage existing technologies
and invest in future innovations, to
streamline District processes, improve
service delivery, and proactively
address emerging challenges.
Sustainability, Transparency, and Accountability
Responsibly manage resources while maintaining open communication
and fiscal integrity. Actively build sustainable programs, maintain
transparent operations, and open accountability to the community.
Practice Transparent and Accountable
Fiscal and Resource Management
Manage finances and resources with
clarity and integrity. Promote open
communication about budgetary decisions
and resource allocation to ensure long-
term financial stability and effective use of
financial resources.
Pursue External
Beneficial Funding Sources
Secure additional financial
resources to support District
initiatives by actively seeking
grants, partnerships, and
alternative funding opportunities.
Manage Energy
Footprint and Consumption
Reduce the District’s environmental
impact by optimizing energy use
through the adoption of energy-
efficient practices and renewable
energy generation.
Develop a Resilient
Local Water Supply
Ensuring a reliable and sustainable
local water source for the community
by investing in water infrastructure,
maximizing supply options, and
preparing for future community demand.
8 Strategic Plan
East Valley Water District 9
Organizational Resiliency
Prepare, adapt, and respond to challenges facing the District through a
visionary organization. Build a strong internal framework to prioritize emergency
preparedness, exceptional customer service, and a positive workplace culture.
Advance Emergency
Preparedness Efforts
Enhance the District’s readiness to respond
to potential crises, such as natural disasters
or operational disruptions by developing
emergency plans, conducting regular training,
and strengthening response capabilities.
Promote a Positive
Organizational Culture
Build and foster a best-in-class work
environment where employees
feel valued, motivated, supported
and ultimately retained through
recognition, salaries/benefits, and a
sense of shared purpose.
Provide Exceptional
Customer Service
Actively engage with customers
by providing clear information,
promptly responding to questions
or concerns, and maintain a
friendly yet professional approach.
Embrace an Environment
of Active Learning and
Knowledge Sharing
Embrace and encourage ongoing
education to address evolving
challenges and contribute to the
District’s long-term success. Develop
programs to actively share knowledge
within the community and industry.
Planning, Maintenance, and Preservation of District Resources
Focus on the long-term stewardship of the District’s infrastructure and resources
to ensure reliable service and be proactive in planning, ongoing maintenance,
and modernization to meet the community’s current and future needs.
Develop Projects and Programs to Ensure
Safe, Reliable, and Resilient Service
Facilitate initiatives and programs to
strengthen the safe and reliable delivery
of water and wastewater services to
the community through infrastructure
projects and operational enhancements.
Dedicate Efforts Toward System
Maintenance and Modernization
Focus on continually upgrading and
maintaining the District’s infrastructure
to ensure safety, reliability, and water
quality is maintained. Invest in both routine
maintenance and innovative enhancements
to prevent service disruptions, extend the
lifespan of assets, and align infrastructure
with industry best practices.
Utilize a Comprehensive Asset
Management Approach
Build and maintain a District-wide asset
management program to track the
condition, performance, and life cycle of
assets to make data driven decisions on
rehab, replacement, and upgrades.
Enhance Planning Efforts that
Respond to Future Demands
Create forward-looking plans,
strategies, and projects to address
anticipated needs and maintain
reliable service into the future.
10 Strategic Plan
East Valley Water District 11
Community Engagement, Advocacy, and Leadership
Build strong local and regional partnerships furthering the District’s priorities
and advocating on behalf of the District’s community. Foster solid community
relationships through effective, informative, and educational communication.
Utilize Effective Communication
Methods to Foster Exceptional
Community Relations
Build and maintain strong, positive,
and purposeful connections with the
community through responsive and
personalized engagement.
Enhance Legislative
Advocacy to Promote Water
Security and Sustainability
Advocate for policies that support
short and long-term water security
and sustainability with a community
first approach.
Cultivate and Strengthen
Collaborative Partnerships
within the Water Industry
Build and enhance relationships
with other water and wastewater
organizations to leverage collective
expertise and demonstrate the District’s
commitment to industry collaboration.
Provide Education
Programming that
Empowers the Community
Provide educational programming,
resources, and outreach efforts to
empower District residents with
information about water conservation,
usage, and District operations.
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