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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/15/1957105 January 3, 1957 AUTHORIZING Upon motion by Director Littleton, duly seconded by Director Taylor, PURCHASE ORDER and carried unanimously, Manager Rickert was authorized to issue a FOR RESERVOIR Purchase Order fortheinstallation of a third reservoir in the amount NO. 3 of $47,020.00. ADJOURNMENT There being no further business the meeting was adjourned. APPROV D M L MyrlAIG. No h, Secretary E.15ana Brooks, President January 15, 1957 EAST SAN BERNARDINO COUNTY WATER DISTRICT BOARD OF DIRECTORS - REGULAR MEETING JANUARY 15,_1957 The Board of Directors met at 2:00 P.M., January 15, 1957, at the regular meeting place. Directors present: Brooks, Littleton, Wall (Botts, Taylor, present at 3:00 P.M.) -- Also present: Manager Rickert, Engineer Rowe, Attorney Ernest Wilson, Attorney Robert Holcomb, Engineer Reiter, William Fieldman and' three representatives from J. B. Hanauer and Company, four representatives of the Citizens Water Committee, and the Secretary. MINUTES Upon indication that each member present had read the minutes of the previous meeting and that there were no additions or corrections, the minutes were declared approved. ANNEXATIONS The President announced - that this was the time and place for the Board to consider certain annexations to the District. ANNEXATION The Secretary presented the petition of Annexation 1956 -5 together with 1956 -5 the Affidavit of Publication showing that the publication had been made VICTORIA -as required by law. CYPRESS The President announced that this was the time and place as set by the Notice of Hearing to hear all protests and consider all written objec- tions to the proposed annexation. The Secretary presented her certi- ficate that the petition is signed by all the holders of title to the land proposed to be annexed. There being no written protest and there appearing no persons to offer written or oral objections to the proposed annexation, and discussion had and evidence taken relating to the benefit$ to the District and the territory proposed to be annexed which would result from the annexation, it was moved by Director Littleton, duly seconded by Director Wall, and carried unanimously, that the hearing be closed. ORDINANCE NO. 34 Ordinance No. 34 was presented to the Board. Upon motion of Director Littleton, duly seconded by Director Wall, and carried unanimously, Ordinance No. 34, Altering Boundaries of the East San Bernardino County Water District, was gassed on roll call vote. The Secretary was directed to post in three public places within the District copies of the above entitled Ordinance. ANNEXATION The Secretary presented the petition of Annexation 1956 -6 together with the 1956 -6 Affidavit of Publication showing that the publication had been made as TRACT NO. 5285 required by law. AND DEL ROSA GRANGE NO. 711 The President announced that this was the time and place as set by the Notice of Hearing to hear all protests and consider all written objec- tions to the proposed annexation. The Secretary presented her certi- ficate that the petition is signed by all the holders of title to the land proposed to be annexed. There being no written protest and there appearing no persons to offer written or oral objections to the proposed 106 January 15, 1957 annexation, and discussion had and evidence taken relating to the benefits to the District and the territory proposed to be annexed which would result from the annexation, it was moved by Director Littleton, duly seconded by Directgr Wall, and carried unanimously, that the hearing be closed. ORDINANCE NO. 35 ANNEXATION 1956 -8 HIGHLAND AND DEL ROSA AVENUES Ordinance No. 35 was presented to the Board. Upon motion of Director Littleton, duly seconded by Director Wall, and carried unanimously, Ordinance No. 35, Altering Boundaries of the East San Bernardino County Water District, was passed on roll call vote. The Secretary was directed to post in three public places within the District copies of the above entitled Ordinance. The President announced that this was the time and place as set by the Notice of Hearing to hear all protests and consider all written objec- tions to the proposed annexation. The Secretary presented her certi- ficate that the petition is signed by all of the holders of title to the land proposed to be annexed. There being no written protest and there appearing no persons to offer written or oral objections to the proposed annexation, and discussion had and evidence taken relating to the benefits to the District and the territory proposed to be annexed which would result from the annexation, it was moved by Director Littleton, duly seconded by Director Wall, and carried unanimously, that the hearing be closed. The Secretary presented the petition of Annexation 1956 -8 together with the Affidavit of Publication showing that the publication had been made as required by law. ORDINANCE NO. 36 Ordinance No. 36 was presented to the Board. Upon motion of Director Littleton, duly seconded by Director Wall, and carried unanimously, Ordinance No. 36, Altering Boundaries of the East San Bernardino CountyUF&r District, was passed on roll call vote. The Sebretary was directed to post in three public places within the District copies of the above entitled Ordinance. ANNEXATION The Secretary presented the petition of Annexation 1956 -9 together 1956 -9 with the Affidavit of Publication showing that the publication had JCATHOLICSCHOOLbeenmadeasrequiredbylaw. w The President announced that this was the time and place as set by the Notice of Hearing to hear all protests and consider all written objec- tions to the proposed annexation. The Secretary presented her certi= ficate that the petition is signed by all of the holders of title to the land proposed to be annexed. There tieing no written protest and there appearing no persons to offer written or oral objections to the proposed annexation, and discussion had and evidence taken relating to the benefits to the District and the territory proposed to be annexed which would result from the annexation, it was moved by Director Littleton, duly seconded by Director Wall, and carried unanimously, that the hearing be closed. ORDINANCE NO. 37 Ordinance No. 37 was presented to the Board. Upon motion of Director Littleton, duly seconded by Director Wall, and carried unanimously, Ordinance No. 37, Altering Boundaries of the East San Bernardino County Water District, was passed on roll call vote. The Secretary was directed to post in three public places within the District copies of the above entitled Ordinance. DISTRICT HOUSE - Manager Rickert reported that the roof on the District house was in bad BASELINE - ROOF repair. Upon motion by Director Littleton, duly seconded by Director REPAIR Wall, and carried unanimously, Manager Rickert was authorized to obtain bids and to proceed to repair or replace the roof. LETTER - MAYOR A letter dated January 10, 1957, from Raymond H. Gregory, Mayor, City CITY OF SAN BER- of San Bernardino, was read by the Secretary. Said letter states, in AIAI2DINC, RE part, that it is impossible for the City of San Bernardino to submit SEWERAGE an estimated cost to the District for the collection and disposal of sewerage outside of the City of San Bernardino and within the East San Bernardino County Water District, inasmuch as the whole financial program for the construction of new .sewer lines and sewage disposal plant is not yet completed by the City. Said letter also stated that the City would be in a position to give the District a more accurate qudtation after its bond election of March 19, 1957. Open discussion was held, and it was the unanimous opinion of the Board that it would 107 January 15, 1957 be necessary for both the City and the District to pass a bond election before either would be in a position to enter into negotiations. 750,000.00 BOND Manager Rickert recommended that -a date should be set for opening of ISSUE - PLANS AND bids for Units 1 and 2, at least, under the proposed water works ex- SPECIFICATIONS tension project. Upon the recommendation by Attorney Ernest Wilson FOR WATER WORKS Resolution No. 77, entitled "A RESOLUTION APPROVING PLANS AND SPECI- EXTENSION FICILTIONS FOR AND CALLING FOR SE`:LED PROPCSALS FOR 'WATER WORKS EXTENSION PRCJECT," was adopted upon motion by Director Wall, duly seconded by Director Littleton, and carried unanimously. Said Resolution reads as follows: RESOLUTION ATO. 77 RESOLVED, by the Board of Directors of the East San Bernardino ow I County Water District, San Bernardino County, California, as follows: 1. Plans and specifications for water works extensions dated January 15, 1956, prepared by W. P. Rowe & Sons, and filed with the Secretary, are hereby approved. 2. That the General Manager obtain bids from responsible material firms for furnishing the materials for said work. 3. That the General Manager obtain bids from responsible contrac- tors for constructing and installing said work. 4. That the foregoing work bids be accompanied by a corporate surety bid bond payable to the District in the amount of 107. of the bid. 5. That said bids be received by this Board at or before 2:00 O'clock P.M. (P.S.T.) on Tuesday, the 19th day of February, 1957. Director Botts and Director Taylor arrived). ENGINEER Considerable discussion was had regardinc the approval and acceptance CONTRACT - of the engineers' contract. Attorney Holcomb pointed out that if the I SE711 .GE Board, by resolution, authorized the engineers to proceed with Unit 2 and Unit 3 of the engineering agreement, the Board would be incurring a liability which could amount to $35,000.00 or $40,000.00, and this liability would be payable even if the bond election failed and the District should elect to cancel the agreement under the provisions thereof. A general discussion was had as to the advisability of the District authorizing the engineers to proceed with Unit 2 and 3 prior to a successful Sewer Bond Election. The engineers.pointed.out and stated that even though the contract might be canceled at a later date, that the work that they would do under Unit 2 and Unit 3 would be of 1001. salvage value to the District as far as a future sewer program is concerned. It was further pointed out by Manager Rickert that, in his opinion, the commencement, at this time, of the engineering cork would be a strong act_of.good faith toward Patton.State Hospital aryl that it could enhance the possibilities of working out a sewage agreement with Patton State Hospital that would be of great benefit to the District. It was pointed out by Mr. Fieldman that bonds could not be sold until engineering work is completed; that it has been his experience that a long delay between the successful bond election and the completion of engineering can work to a great disadvantage as far as obtaining a successful sale of the bonds, because of timing with the bond market, etc. Upon being asked what the maximum amount of- indebtedness the District could incur up to a March bond election the engineer, Jim Reiter, stated that, in his opinion, the most the District would be obligated for under the contract up through March election would be $40,000.00. Chairman Brooks then questioned citizens of the District who were present regarding their opinions as to whether or not it would be wise to proceed at this time with the engineering under Unit 2 and Unit 3. 108 January 15, 1957 The citizens present all felt that it would be the wise thing to do so. It was then pointed out that the poll of the inhabitants overwhelmingly indicated that the inhabitants of the District want a sewer system, and that there is every indication that a sewer bond election would be highly successful. Following further general discussion Resolution No. 78, entitled "APPROVING CONTRACT AND INSTRUCTING ENGINEERS RELATING TO SEWER DESIGN WORK," was read by the Secretary and upon motion by Director Littleton, duly seconded by Director Wall, and carried unanimously, was adopted. Said Resolution reads as follows: RESOLUTION NO. 78 RESOLVED, by the Board of Directors of the East San Bernardino County Water District, San Bernardino County, California, that: WHEREAS, on January 15, 1957, this Board made and entered into V and has received and considered a written contract with Daniel, Mann, Johnson & Mendenhall and W. P. Rowe & Son, for engineering services relating to the design, acquisition and construction of a sanitary sewerage system for the District; and WHEREAS, the public convenience and general welfare of the District will be benefited by authorizing the execution of said contract and directing the engineers to proceed with the.work thereunder; NOW, THEREFORE, IT 1S CEDERED that the President be and he is directed to execute said contract in the name of the District and the Secretary is directed to countersign said contract and affix thereto the Corporate Seal; and IT IS FURTHER ORDERED that said engineers are directed: 1. To proceed with the preparation of plans and specifications for the following units under said contract; to -wit: Unit II Trunk Lines Unit III Collection System 2. To provide field surveys and the supervision thereof in connection -with said two units. BURGLARY, After discussion it was the opinion of the Board that since the VANDALISM AND District had experienced certain acts of vandalism and malicious MLLICIOUS MIS- mischief in the past, that insurance should be provided for any CH E F INSURANCE future such acts. Upon motion by Director Botts, duly seconded by Director Littleton, and carried unanimously, the General Manager was authorized to purchase Mercantile Open Stock Burglary, Vandalism and Malicious Mischief Insurance in the amount of $5,000.00 for a period of one year from John T. Colley, Insurance Acent. PITTSBURGH - DES An agreement between the District and the Pittsburgh - Des Moines Steel MOINES STEEL Company for the erection of a 1,000,000- gallon welded steel water tank COMPANY AGREE- to be located at Foothill Drive and Sterling Avenue was read by the MENT - FOOTHILL Secretary, said contract being in accordance with the bid as submitted AND STERLING November 20, 1956. Upon motion by Director Taylor, duly seconded by TANK Director Wall, and carried unanimously,.E. Dana Brooks, President of the East San Bernardino County Water District, is hereby designated as the authorized representative of the District and is hereby directed to execute on behalf of the District the contract between said District and the Pittsburgh - Des Moines Steel Company for the construction of a 1,000,000 - gallon welded steel water tank in the amount of $47,020.00, and D;yrle G. North, Secretary of said District, shall attest same; and the sum of $47,020.00 of the $750,000.00 bond issue proceeds is hereby marked and set aside for.,payment of said contract price in accordance with the bid of the Pittsburgh - Des Moines Steel Company of November *ad 20, 1956. SUNNYSIDE MUTUAL A letter was read by the.Secretary from the Sunnyside Mutual Water WATER COMPANY Company in which said mutual requested an emergency tie -in to the District 12 -inch line located approximately at Tippecanoe and Sixth Streets. It was pointed out by Attorney Holcomb and Attorney Wilson that the District is not permitted to serve water outside the District, nor is it permitted to sell water outside the District unless proof can be shown there is a surplus of water in that area. It was the decision of the Board that Attorney Holcomb answer the mutual water company letter explaining that only through annexation to the District would the District be in a position to serve them water. 109, January 15, 1957 SEWERAGE - BOND Mr. William Fieldman of J. B. Hanauer and Company presented to the ELECTION Board a study of the flow of funds regarding the proposed $3,800,000.00 Revenue Bond Issue for sewerage. Connection charges, average cost per customer and number of connections were discussed at length. President Brooks reported that if an election was to be called, the first avail - c date, according to the County Election Department, would be March 12, 1957. The subject of entering into negotiations with the City of San Bernardino was again thoroughly discussed and it was pointed out that it might be feasible to negotiate with the City regarding the treatment plant, but that a bond election would still have to be passed in order to install trunk and collection lines. It was also pointed out that if the bond election passed it would be possible to sell only that portion, of the bonds that would be needed for trunk and collection lines providing negotiations were successful with the City for a treat- ment plant. It was the unanimous decision of the Board that a bond election should be called at this time in the amount of $3,800,000.00. RESOLUTION Resolution No. 79, A Resolution Calling a Special Election in the NO. 79 -East San Bernardino County Water District for the Purpose of Submitting SEWER PROJECT to the Qualified Voters of the District the Proposition of Issuing Revenue Bonds Under the Revenue Bond Law of 1941 to Provide Funds for the Acquisition, Construction,. Improving and Financing of an Enterprise Consisting of a Sanitary Sewerage Collection, Treatment and Disposal System, Declaring the Estimated Cost of the Enterprise, the Principal Amount of the Bonds and the Maximum Rate of Interest to be Paid Thereon; Fixing the Date of Said Election, the Manner of Holding Same, and Providing for Notice Thereof, was read. On motion of Director Wall, duly seconded by Director Taylor, and unanimously carried, said Resolution was adopted. B014D ELECTION It was the decision of the Board that the services of Martin & Chapman SERVICES - Co., Ltd., for the bond election of November 27, 1956, were very MARTIN & CHAPMM satisfactory and had saved considerable time and expense for the CO., LTD. District, and that the same services should be retained for the bond election of March 12, 1957. Upon motion by Director Wall, duly seconded by Director Taylor, and carried unanimously, the firm of Martin & Chapman Co., Ltd., is hereby retained for the $3,800,000.00 Revenue Bond Issue for a sewer project; that the District will pay the Precinct Board and Polling Places as follows: 13.00 Inspector 10.00 Judges 10,00 _ Polling Place 5.00 Custodians of Schools and Churches used as Polling Places ADJOURNMEPdT There being no further business the meeting was adjourned to January 28, 1957. APFROVED Myrl Nor , Secretary E. Dana rooks, President