HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/09/19570
March 19, 1957 9. That the total number of votes cast in said District
for and against the proposition is as follows:
Pre cinct Absentee Total
For
Against
866 3 869
785 4 789
10. That at said election, a majority of the votes cast
thereat were in favor of and authorized the issuing of said bonds
in the amount and for the purpose set forth in said proposition
herein stated; that said proposition has been accepted and approved
by the electors of said District, and that said bonds will be
issued to defray the costs of the improvement heretofore specified
and to the amount stated therein..
11. That the Secretary of this Board be, and she is hereby
instructed to enter this resolution, in full, in.the minutes of
this Board as a statement of the result of said Specia•1 District
Bond Election.
RESOLUTION NO. 87 BE I ^ 1 IIEREa RESOLVED AND ORDER'.D that the hereto
LAND FOR attached Deed executed by T,TILLSliM F. BRUCE and JOSEPIlINE L. BRUCE,
RESE EARVOIRNO. 3 to the ST SAN BE1d4i1 COUNTY WATER DIL TF.ICT, be and the same
is hereby accepted for and,on behalf of said Water District.
BE IT FURZfHER RESOLVED, that a copy of this resolution.
be attached to said Deed and that the same be recorded in the
office of the County Recorder, County of San Bernardino, State
of California, and filed in the records of this Board.
RESOLUTION NO. 88 BE IT FIEREBY RESOLVED iIM ORDERED that the hereto
LPSJD FOR attached Deed executed,by G. C. VAN CA11P and RUTH H. V:I1 CAI P,
RESER.VQIR NO. LA,. to the E ST : sll B 1;1 uZllI eO COUNTY WATER DISTRICT, be and the same
is hereby accepted for and on behalf of said Water District.
BE IT FURTHER RESOLVED, that a copy of this resolution
be attached to said Deed and that the same be recorded in the
office of the County Recorder, County of San Bernardino, State
of California, and filed in the records of this Board.
ADJOURNMENT There being no further business the meeting was adjourned to
April 9, 1957.
APPROVED
Myrl . No , Secretary
D na Brooks, - President
EAST SAN BERNARDINO COUNTY WATER DISTRICT
BOARD OF DIRECTORS - REGULAR ADJOURNED,
MEETING _ APRIL 9, 1957
The Board of Directors met at 2:00 P.M., April 9, 1957, at the
regular meeting place.
Directors Present: Brooks, Botts, Littleton, Taylor, Wall
Directors Absent: None
Also Present: Manager Rickert; Engineer Rowe; Attorney Holcomb;
Ernest Wilson of Kirkbride, Wilson, Harzfeld &
Wallace; James Reiter of Daniel, Mann, Johnson &
Mendenhall; Mr. Ray Odell, Departmental Construction
Maintenance Supervisor, State of California De-
partment of Mental Hygiene; Mr. Schultz, Division
of Architect, State of California; Mr. E. V. Ben -
bow, Chief of Institutional Maintenance, Patton
State Hospital; and the Secretary.
MINUTES Upon indication that each member present had read the minutes of the
previous meeting and that there were no additions or corrections, the
minutes were declared approved.
124
April 9, 1957
PATTON STATE Mr, Odell, Mr. Schultz and Mr. Benbow, representatives of the
HOSPITAL Patton State Hospital, were present for the purpose of discus -
TREATMENT OF sing means and methods of collection and treatment of the hos-
SEWAGE pital sewage by the District. Mr. Odell stated that they were
acquainted with the proposed District sewer project and had been
furnished with copies of District reports relating to it. He
stated that the State has many hospitals and had entered into
A number of contracts on different basis for sewage disposal.
He stated that the State would prefer to construct all of the
facilities to be had on their property. Engineer Rowe said the
District would receive the sewage at the South hospital line.
Mr. Odell said the State would want to know what it would be
required to provide., Mr. Rowe mentioned a bar screen and a
measuring device. Mr. Odell stated that the State would like
to have the District bring its facilities to the hospital boun-
dary. Attorney Wilson stated that there would have to be a line
from the intended end of the District system to the hospital
boundary and it would have to be determined how it would be
financed. Mr. Odell said it would be preferable for the District
to pay for it if it could as the intervening area would probably
develop and use it. Mr. Wilson said that if the District could
not initially finance it the State could with or without refunds
for others connecting. Mr. Odell said they would prefer to avoid
a refund provision.
Mr. Reiter said it would not be necessary to increase the treat-
ment plant capacity at this time and it was designed for succes-
sive additions. He proposes to increase the trunk from the plant
to the hospital to add the capacity required for the hospital to
that proposed for the district. He would apportion the total
cost equitably between the two. Mr. Rowe advised that no pumping
plant would be required for this operation, as the entire system,
excepting a small low area located in the extreme Southern part
of the District, would operate by gravity. It was pointed out
that this would result in.a very economical operation.
Mr. Wilson advised that greater marketability would be provided
to the District revenue bonds for the District to finance all the
costs and for the State's share to be reflected in the service
charge to the Hospital on an amortized basis. Mr. Odell and
Mr. Schultz expressed approval of this method.as if money in
addition to that now available had to be provided it would tabs
up to 1 -1/2 years for budgetary procedure.
Mr. Schultz pointed out that it would be more difficult to con-
tract with the Hospital outside the District boundaries. It was
agreed that Mr. Rowe would provide Mr. Wilson with a description
of the Hospital property and of the road along which the connec-
ting line would be laid and also provide a boundary description
of the hospital property and the Eadie strip adjacent to the Eadie
Tract. Mr. Wilson will forward separate petitions for annexation
to Mr. Carter who will have them executed by the proper persons.
Mr. Reiter stated he would have his costs shortly. Mr. Odell stated
they would like detailed information as soon as convenient as it
would take several months for the negotiations to go through State
processes. Mr. Odell said the contract would probably be executed
on behalf of the State by both the Director of Finance and the
Department of Hygiene.
RESOLUTION NO. - Upon motion by Director Littleton, duly seconded by Director Wall,
89 - A RESOLU- and carried unanimously, the following resolution is adopted:
TION RELATING
TO DISTRICT RESOLVED, by the Board of Directors of the East San Bernar-
WORK IN COUNTY dino County Water District,
ROADS
WHEREAS, the County of San Bernardino has adopted Ordinance
No. 815 establishing the terms and conditions pursuant to which
excavations may be made in county roads and the requirements for
backfill and restoration of pavement; and
rr
1Wd
April 9, 1957 WHEREAS, it is required therein that there must be filed
with the County Road Commissioner a resolution of this Board as
herein provided, before a permit will be issued thereforq by
said Road Commissioner;
NOW, THEREFORE, IT IS QRDERED that this District hereby
guarantees that it will be liable for all costs of back -fill
and pavement restoration, including costs of refilling any
excavation, removing any obstructions, and replacing and re-
surfacing any pavement, and any other cost which may be incurred
by the County Road Department, including inspection fee, pursuant
to said ordinance.
RESOLUTION NO. Upon motion by Director Botts, duly seconded by Director Taylor,
90 and carried unanimously, the following resolution is adopted:
RESOLVED, by the Board of Directors of the East San Bernar-
dino County Water District, San Bernardino County, California;
that
WHEREAS, on January 15, 1957, this Board made and entered
into a written contract with Daniel, Mann, Johnson & Mendenhall
and W. P. Rowe 4 Son for engineering services relating to the
design, acquisition and construction of a sanitary sewage system
for.the District;,
NOW, THEREFORE, IT IS ORDERED, that engineers are directed
tq proceed with the preparation of plans and specifications for
the following units under said contract, to wits
UNIT I - Sewage Treatment Plant
UNIT IV - Pumping Station and Outfall System
RESOLUTION 110. Upon motion by Director Littleton, duly seconded by Director Wall,
91 and carried unanimously, Resolution No. 91 is adopted, and reads
as follows
RESOLVED,,by the Board of Directors of the Fast San Bernar-
dino County Water District, San Bernardino County, California;
that
WHEREAS, the bid of L. J. Coughlin & Sons for Units I and
II in the amount of $31,150.00 was accepted by the Board on
March 5, 1957, and
WHEREAS, it was mutually agreed that both Units should be
incorporated into one contract,
NOW, THEREFORE, IT 15 ORDERED,that the President be and
he is hereby directed to execute said contract in the name of
the District, and the Secretary is directed to countersign said
contract and affix thereto the Corporate Seal,
BID - GCRDON In accordance with the improvement program, bids were called
FIELDS - for the construction of the 100,000 - gallon concrete storage
BUILDERS - collect }on tank to be located at Plant No. 24., Plans and speci-
STORAGE TANK - fications were prepared and approved by Engineer Rowe.
PLANT NO. 24
The,following bids were received:
1. J. Pdttian Henck - $20 - Completion Date 70
calendar days after award of Contract.
2. Gordon Fields - Builders - $16,900.00. $250.00 to
remove tanbs and to backfill. Completion Date June 1,
1957.
Upon motion by Director Littleton, duly seconded by Director Botts,
and carried unanimously, the bid of Gordon Fields - Builders is
hereby accepted in the amount of $16,900.00, plus $250.00 for
the removal of steel pressure tanks and backfilling.
126
April 9, 1957
RESOLUTION N0. RESOLVED, by the Board of Directors of the East San Bernar-
92 dino County Water District, San Bernardino County, California;
that
WHEREAS, the bid of Gordon Fields - Builders for the con-
struction of a 100,000 - gallon concrete storage collection tank
in the amount of $16,900.00 was accepted by the Boards
NOW, THEREFORE, IT•IS CRDERED, that the President be and
he is hereby directed to execute said contract in the name of
the District, and the Secretary is directed to countersign said
contract and affix thereto the Corporate Seal.
BID - L. J. In accordance with the improvement program, bids were called for
COUGHLIN & SONS -the installation of water distribution mains and appurtenances
UNITS III, IV under Unit No. III, IV and•V as shown by the approved plans and
AND V specifications on file. The bid of L. J. Coughlin & Sons was
received and opened, said bid being as follows:
Contract for,all three units - $35 - said bid does
not include pavement replacement.
Including pavement replacement, a bid of $39,075.75 was
submitted, and if contractor awarded contract for all
three units, a bid was submitted in the amount of $38,135.37,
the contractor to complete all work of Unit No. III, IV'and
V in accordance with plans and specifications by July 1,
1957.
Upon motion by Director Botts, duly seconded by Director Wall,
and carried unanimously, the bid of L. J. Coughlin & Sons in
the amount of $38,135.37 for Unit No. III, IV and V is hereby
accepted. •
RESOLUTION NO. Upon motion by Director Botts, duly seconded by Director Wall,
93 and carried unanimously, Resolution No. 93 is hereby adopted
and as follows:
RESOLVED, by the Board of Directors of the East San Bernar-
dino County Water District, San Bernardino County, California;
that
WHEREAS, the bid of L. J. Coughlin & Sons for Unit III,
IV and V in the amount of $38,135.37 was accepted by the Board;
NOW, THEREFORE, IT IS CRDERED, that the President be and
he is hereby directed to execute said contract in the name of
the District, and the Secretary is directed to countersign said
contract and affix thereto the Corporate Seal.
ESTIMATED COST Engineer Rowe presented the following detail regarding estimated
OF IMPROVEMENTS costs of improvements under the $750,000.00 G.O. Bond issue.
1.• Costs of three tanks, including land, ex-
cavating, equipment and landscaping. $209,100.00
2. Total estimated costs of Unit I. II, III,
IV and V, including appurtenances not in
contract. - 264,800.00
3. Costs of equipping wells 31,750.00
40 Cost of reservoir and building at Harrison
and Lynwood. 1 22,000.00
5. Metering of wells.4,000.00
6. New equipment. 11,000.00
7. Fencing, landscaping of present facilities. 17,000.00
8. Any contemplated wells.
I
9. Any major improvement contemplated in the
coming year. 81500.00
127
April 9, 1957 10. Meter system 90,000.00
TOTAL ESTIMATED COSTS 658,150.00
In accordance with the plans and specifications under the
improvement program an agreement was entered into with L. J.
Coughlin & Sons for the completion of I A, I -B and I -D in
the total amount of $8,013.60.
Upon motion by Director Botts, duly seconded by Director Wall,
and carried unanimously, L. J. Coughlin & Sons is hereby
authorized to proceed with the improvement program IA in
the amount of $2 I -B in the amount of $3,513.00;
and I -D in the amount,of $2,090.00, all in accordance with
the plans and specifiea#ons on file.
DRAFTSMAN, It was the unanimous opinion of the Board that the employment
EMPLOMAM of a full -time draftsman is a necessity due to the work load
of the improvement program and the contemplated sewage program.
Upon motion by Director Littleton, duly seconded by Director
Wall, and carried unanimously, the General Manager is hereby
authorized to employ Charles L. Cole on a permanent basis,
compensation to be $500.00 per month.
CHIEF CLERK, The Office Manager presented for consideration to the Board
EMPLOYMM the application of Mary E. Perkins for employment as Chief
Clerk. The Office Manager reported that two vacancies would
occur in the office, one being the Cashier, Clerk III, in
June, and the other the Chief Clerk at a later date. The
difficulties involved in instructing new employees, particularly
in these,two positions, were explained. It was the opinion of
the Office Manager that if the Cashier were replaced with an
employee qualified to later fill the position of Chief Clerk
the efficiency of the office would not be curtailed, due to the
fact the new employee could be instructed in both positions
under the supervision of the present employees. In order
obtain a qualified person for the position of Chief Clerk,
it would be necessary to pay a higher wage than that now classified
under the Cashier position.
Upon motion by Director Taylor, duly seconded by Director Wall,
and carried unanimously, the Office Manager was authorized to
employ Mary E. Perkins May 16 1957, to fill the vacancy of the
Cashier on a temporary basis, salary to be $263.00 per month
until such time as the ppaitlon of Chief Clerk is vacant.
N1W EQUIPMENT Upon motion by Director Wall, duly seconded by Director Botts,
PURCHASES and carried unanimously, the General Manager was authorized to
accept the bid and purchase from Jack Coyle Chevrolet Company
a V -8 Chevrolet Sedan with spotlight, automatic transmission
and heater at a total cost of $2,200.00. It was the opinion
of the Board that the District should keep the Ford Station
Wagon.
Upon motion by Director Botts, duly seconded by Director Wall,
and carried unanimously, the General Manager was authorized
to accept the bid and purchase from the Garner -Muth Ford Company
a 6- cylinder, 1 -ton, cab and chassis Ford truck in the amount
of $2,098.86.
ADJOURNMENT There being no further business the meeting was adjourned.
m02 A A Fyr G. orth, Secretary
E. Dana Brooks kTesicien