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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/12/1957141 July 22, 1957 East of the City Limits of San Bernardino, and West of Sterling Ave~nue, and generally North of Base' Line and East of Sterling Avenue." The Secretary was instructed to make said change and submit the draft to Mr. Elliott for his consideration. ADJOUR~,%fEI~ There being no further business the meeting was adjourned. APPROVe9: ~ Myri~G ,/~h.~ ~ El Da~a-Bro6~s~ President FAST SAN BERNARDINO COJNTY WATER DISTRICT BOARD OF DIRECTC~S - REGULAR MEETING The Board of Directors met at 2:30 P.M., August 12, 1957, at the regular meeting place. Directors Present: Brooks, Botts, Littleton, Taylor, Wall Directors J~bsent: None Also Present: Engineers Rowe and Cole, Manager Rickert, Shuji Magota and Ralph Wagner of Daniel, Mann, Johnson, audMendenhall; J. B. Hanauer, Attorney Holcomb, and the Secretary MINUTES Upon indication that each member present had read the minutes of the previous meeting and that there were no additions or corrections, the minutes were declared approved. BID AND It was the decision of the Board that for economic reasons and in order ACCEPTANCE, to expedite the work, particularly concerning service replacements, it BACK-HOE was necessary that the District .purchase a Back-hoe. The following bids were received: 1. BILL DOLLYEQ~IPMENT CO. Model 820 Ford Tractor w/power steering $2282.00 Model 54F Sherman Power Digger 2863,00 Pump for above digger 81.00 Transmission for above digger 83.00 18" bucket for d/gger 176.00 Model HDG 40 Mcgee Dozer 479.00 Total $5964.00 4~ sales tax 238.56 Total incl. tax 6202.56 Trade in allowance on Case Tractor 1202.56 Net Difference $5000.00 DELIVERY: One week from receipt of order TERMS: net cash on Delivery. Above price includes installation, delivery and painting of equi]muent as specified by customer at no extra charge. 2. CONDOSTATRACTOR CO. 1 Oliver Super 55 HC with 12-26-4-ply rear tires $2400.00 1 Henry Back-hoe with Telescoping boom and 18" bucket 3189.30 1 Mcgee Hydraulic Angle Dozer 500.00 Total $6089.30 4% sales tax 243.57 Total incl. tax $6332.87 Add for Power Steering $175.00 Add for 20" bucket, inatead of 18" 2.70 Add for 22" bucket, instead of 18" 5.70 Allowed for used Case with BeGe Trencher with extra bucket line 1200~00 132.87 142 August 12, 1957 Cash discount allowed if paid ten days after delivery ' 97.78 Net Difference $505§.09 DEL/VERY: One week from receipt of order Upon motion by Director Botts, duly seconded by Director Littleton, and carried unanimously, the bid of BILL DOLLY EQUIPMENT CO. in the amount of $5000.00 was accepted and the General Manager authorized to issue a p~rchase order for immediate delivery. 1957 FORD Upon motion by Director Littleton, duly seconded by Director Wall, and TRUCK carried unanimously, payment was authorized in the amount of $1526.64 to Don Muth Co. for th~ pUrchase of a 1957 1/2 ton Ford Pickup. MONROE Upon motion by Director Littleton, duly seconded by Director Taylor and CALCU~R carried unanimously, payment was authorized in the amount of $445.00 to Monroe Calculating Machines .Co. for the purchase of a Monroe Calculator, INSPECTION Upon motion by Director Botts, duly seconded by Director Wall, and carried FEE %~nanimously, the office manager was authorized to issue a check in the ALAMO ROAD amount of $10.00 to the County Building Department for inspection fees in PROPERTY order to obtain a permit to move the house located at 1168 Alamo Road. BROMILOW The Board was in receipt of a request from C. R. Bromilow and Doris J. PROPERTY Bromilow for annexation of property located at 1998 Foothill Drive, 1998 FOOTHILL 160.13 feet of said property fronting on the water main of the East an Bernardino County Water District that is now installed or that will be installed. Upon motion by Director Botts, duly seconded by Director Taylor, and carried unanimously, the annexation of the above mentioned property is hereby accepted contingent upon the following: That the applicant pay the present Main Extension cost for 60 lineal feet and that upon the sale of all, or part of the additional 100 feet, or within 5 years of this date, whichever occurs first, the applicant agrees to pay the then prevailing Main Extension cost for the 100 feet of main. BASE MUTJAL The Board was informed a request had been received from the Base Mutual WATER CO. Water Company regarding annexation and water service, said Mutual lies approximately West of Grape, East of Lankershim, and North of 6th; and services approxin~tely 70 consumers. It was the opinion of the Board that a representative of the District should meet with the representatives of- the Mutual and a report submitted at the next Board Meeting. CONEJO MUTUAL Engineer Rowe reported that his appraisal figures concerning the Conejo WATER CO. Water Company would be complete and sukm~itted in full at the next Board Meeting. Open discnlssion was held regarding adoption of a policy concerning the acquisition of any water facilities such as small Mutuals within, and in close proximity of the District. Upon motion by Director Botts, duly seconded by Director Littleton, and carried unanimously,~ the following policy of the Board of Directors is hereby adopted: It is the policy of the Board of Directors of the East San Bernardino County Water ~istrict that henceforth the District will not acquire any water facilities that do not meet the minimum standards as established by the District Engineer. In the event the District acquires any water facilities, no credit wi~ll be allowed for any facilities that do not meet the minimum District standards and all annexation henceforth will be on a policy of no cost to the District, provided however, this policy does not preclude the District from acquiring at fair value any assets that has direct value to the District. ORDINANCE The Secretary reported that, due to a clerical error it would be necessary NO. 54 to amend the boundary description concerning annexation of Tract 4885, AMENOING Upon motion by DJ-rector Taylor, duly seconded by Director Botts, and carried ORD. NO. 48 unanimously, Ordinance No. 54 is hereby adopted, to read as follows: ACT 4885 BE IT'~ORDAINED by the Board of Directors of the East San Bernardino County Water District, San Bernardino County, California, as follows: 143 August 12, 1957 1. That after proceedings to that end duly had and taken, and on the 16th day of April, 1957, the Board of Directors of Said District adopted Ordinance No. 48 An Ordinance Altering Boundaries of East San Bernardino County Water District, Annexation No. 1957-10, Tract 4885, which ordinance ordered the alteration of the boundaries of said District by adding thereto the territory described therein. 2. That following the expiration of the pe[iod for referendum of said ordir~%nce to the electors of said District, and on the 20th day ~of May, 1957, the Presi- dent and Secretary of said District duly prepared and executed a Certifi~cate of Facts Relative to Annexation of Certain Lands to East San Bernardino County Water District, relating to said proceedings, as required by law, and duly filed said Certificate with the Secretary of State and with the County Recorder of the County of San Bernardino as required by law. 3. That it now app?ars that said ordinance and said proceed~ings leading up to its adoption inadvertently contained a patent error in the description of the boundaries of said territories to be annexed. 4. That this Board does hereby find and declare that said ordinance should be amended and the proceedings corrected to more accurately describe the boundaries of the territory to be annexed. 5. That OrdiDanoe No. 48, An Ordinance Altering Boundaries of East San Bernardino County Water District, Annexation No. 1957-10, Tract 4885, adopted by' said Board on the 16th day of April, 1957, be, and it is hereby amended to substitute the Exhibit 'A" description hereto attached and made a part hereof by reference for the Exhibit "A" description attached to said Ordinance No. 48. 6. That the Secretary of this Board be, and she is hereby, directed to file a certified copy of this Ordinance in the office of the Secretary of State and in the office of the County Recorder, to constitute an amended Certificate of Facts. 7. That this ordinance be posted in three public places within the District. RESOLUTION Upon motion by Director Wall, duly seconded by Director Taylor, and NO. 98 carried unanimously, Resolution No. 98 is hereby adopted, to read as DESIGNATING follows: AUTHORIZED REPRESENTATIVE RESOLVED, by the Board of Directors of the East San Bernardino PUBLIC IAW County Water District, San Bernardino County, California, that NO. 680 E. Dana Brooks, the President of said District, is hereby de- signated as the Authorized Representative of the District; and he is directed to execute and file an application for appropri- ation under Public Law 660 of the 84th Congress, (33 U.S.C. 466 et seq.) and all other documents relating thereto or required pursuant thereto, to undertake and.obtain for the District the benefits under said law, in relation to the proposed Sanitary Sewerage Project for the District. RESOLUTION Upon motion by Director Wall, duly seconded by Director Taylor, and NO. 99 carried unanimously, Resolution No. 99 is hereby adopted, to read as AUTHOR IZED follows: REPRESENTATIVE PUBLIC IAW RESOLVED, by the Board of Directors of the East San Bernardino NO. 345 County Water District, San Bernardino County, California, that E. Dana Brooks, the President of said District, is hereby design- ated as the Authorized Representative of the District; and he is 144 August 12, 1957 directed to execute and file an application for a Facilities Loan under Public Law 845 of the 83rd Congress, and all other documents relating thereto or required pursuant thereto, to undertake and obtain for the District the benefits under said law, in relation to the proposed Sanitary SeweraGe Project for the District, and Myrle G. North, Secretary of said District, shall attest same. SEWERS Engineer Shuji MaGota from the firm of Daniel, Mann, Johnson, Mendenhall AUTHORIZING & J. P. Rowe & Sons presented a letter address%d to the Board of Direc- ENGINEER TO tots from Irvan F. Mendenhall. Said letter stated that Jim Rieter who SIGN has been consulting engineer for the District frc~ said engineering firm, had been assigned to Maryland. Under the proviso that should the nego- tiation between the East San BerD~rdino County Water District and the City of San Bernardino require Jim's presence for their successful conclusion, arrangements will be made to fly Jim to southen% California to provide the necessary assistance. Upon request by Mr. Magota the following Board action was taken: Upon motion by Director Botts, duly seconded by Director Wall, and carried unanimously, Engineer J. P. Rowe is hereby authorized to sign all future documents for the District as Engineer of the Sewerage Project. REQUIRMENT The Secretary presented to the Board a letter from the County Health FOR WAIVER Department, Richard E. Elliott, R.S., Director of Sanitation. Said OF letter set forth the procedure for waiver of septic tank requirements SEPTIC TANK basically as follows: 1) Subdivider shall request approval of the water district. 2)The District will make formal request for such a waiver in writing on each subdivision. S) Upon receipt of a written request the Health Department shall study the request and make field investigation as may be necess- ary with the Chief Plumbing Inspector of the Building Department, and if condition warrant, the Health Department will approve the waiver and will designate the provisions under which a waiver may be made. Provisions should include but will not be limited to the following: a) Dry sewers shall be installed in the streets of the subdivisions with stubouts extending inside the pro- perty line of each lot or parcel of said subdivision. b) A temporary cesspool shall be installed in the front yard of each dwelling constructed within the subdivi- sion.~ Such cesspool shall be at least 8' inside the lot line and shall be located on a 45 angle line off the main house sewer extension to the street sewer. Size of the temporary cesspool shall be based upon the connected load and on soil porosity as outlined in the Uniform Plumbing Code. c) An agreement shall be made between the subdivider and the District providing for the connection of house sewers to the street lateral and the backfilling of the temporary cesspool kS' the subdivider at no cost to the ultimate property owner at such time as the public system is cc~ptete. d) A ten~porary sewage system installed to receive all sewage effluent from lots within a subdivision shall be approved only if designed and constructed in accord- ance with plans and specifications submitted by a Cali- fornia Re~istered Civil EnGineer. Said letter also staed that temporary approval beyond one year should include only those sections of the District where the best of soil drainage is encountered; this being General'ly that portion North of 145 August 12, 1957 Highland Avenue, East of the City limits of San Bernardino. Areas not specifically included may be approved if a series of test holes proves satisfactory to the Health Department. ASSESSED The Secretary report to the Board that she was in receipt of a notice ~ VALUATIONS from the County Auditors Office, that the total assessed valuation of the East San Bernardino County Water District was $9,973,670.00 which includes unsecured, secured, and public utility roll. AD/CURNMENT There being no further business the meeting was adjourned. APPROVE~ N~th,Myr~G. Secretary E. Dana Broo~ President EAST SAN BERNARDINO CCUNTY WATER DISTRICT BOARD OF DIRECTCRS - REGULAR MEETING August 26, 1957 The Board of Directors met at 7:30 P.M., August 26, 1957 at the regular meeting place. Directors Present: Brooks, Botts, Littleton, Taylor, Wall Directors Absent: None Also Present: Ralph Wagner of Daniel, Mann, 3ohnson, & Mendenhall; Attorney Holcomb, Engineers Rowe and Cole, 3. B. Hanauer and the Secretary PROPERTY AT ~ The Board was in receipt of a letter from Associate Engineer Charles Cole 1168 ALAMO in which it was stated that the structure at 1168 Alamo Road will not meet ROAD the uniform building code and that it would not be advisable, by reasons of costs, to reconstruct the building in order to meet the building code. It was the recommendation of Engineer Cole that the structure be let out on bid for de~olition. Upon motion by Director Botts, duly seconded by Director Wall, and carried unanimously, the recommendation as submitted by Engineer Cole was accepted and authorization given to have the structure at 1168 Alamo Road demolished. SEWERS Ralph Wagner of Daniel, Mann, 3ohnson,& Mendenhall & W. P. Rowe and Son PJBLIC LAW presented to the Board the completed application for Federal Grant under 660 Public Law 660, Mr. Wagner stated that Mr. Stone, Executive Officer of Regional Water Pollution Control Board No. 8, has reviewed the application and that he stated unofficially that the application will be marginal to qualify for available funds as it was last year although the District priority points (24.9) estimated will be higher than last year. This apparent anomaly is due to revised criteria which permit assignment of a total of 45 priority points instead of 25. President E. Dana Brooks, autho- rized representative of the District, signed the application for filing with the Regional Water Pollution Control Board No. 8. Mr. Wagner reviewed the time schedule for the Public Law 660 funds and also the Treatment Plant design schedule. Mr. 3. B."Hanauer spoke briefly on a time schedule for calling construction bids and sale of bonds. Upon motion by Director Botts, duly seconded by Director Wall, and carried unanimously, the firm of Daniel, Mann, Johnson, & Mendenhall and W. P. Rowe and Son are hereby authorized to proceed with the engineering of the Treatment Plant on the four month schedule as set forth in the letter dated August 26, 1957 from Mr. Ralph L. Wagner. CONE/O ~ Attorney Holcomb report that he had met with the Conejo Mutual attorney, MUTUAL Alden Reid, concerning temporary service to said Mutual. Upon motion by Director Botts, duly seconded by Director Littleton, and carried unanimously, Attorney Holcomb was authorized to negotiate terms and conditions for tempo- rary service to the Conejo Mutual Water Company. BASE Upon motion by Director Littleton duly seconded by Director Taylor, and MU~IAL carried unanimously, Engineer Cole was authorized to contact Mr. Nichols WATER of the Base Mutual Water Company concerning annexation to the District and a survey of assets of said Mutual.