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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/09/1960April 25, 1960 of the the Highland Area (Roughly Pacific to 9th ~ Victoria to Palm Ave.) to the East San Bernardino Gounty Water District for the purpose of sewers. He said-the annexation was not completed due to the need of approximately 60 or 70 signatures and the $150.00 required by the East San Bernardino County Water District for annexation cost. He stated the Highland Community Services District would be willing to pay for annexation cost if the East San Bernardino County Water Districf would be willing to accept the entire Highland Community Services District area. Director Brooks then stated this board has never fully agreed as to the feasibility of serving any part of the Highland Area. President Botts stated that this board was advised by our Attorney, E. Wilson, that the Highland annexation was feasible and that the Board had authorized the Engineers to design the system on an accelerated program in order to be ready to sell the bonds on a favorable bond market. Director Littleton stated the District has a responsibility to the area to make sewers available whenever possible. Hallard said he and the Community Services District wanted the area, if not they would not have gone to all the trouble of taking out the annexation petitions and getting signatures. After considerable discussion President Botts said since there is considerable misunderstanding on the annexation of the Highland Area as well as the Districts ability to sewer the area, he felt it best to have the Districts Attorney's and Engineers meet with the Board and discuss the problems presented. ADJOURNMENT, There being no further business, president Botts declared the meeting adjourned. APPROVED Venn W. Botts, president Harold G. Ricker~/, Secretary EAST SAN BERNARDINO COUNTY WATER DISTRICT BO;~D OF DIRECTORS - REGULAR MEETINg MAY 9, 1960 The Board of Directors met at 7:30 P.M., at the regular meeting place. Directors present: Botts, President, presidinG; Brooks, Littleton, LeVesque and Wall. Absent: None Also present: Ceneral Manager - Sec. Rickert and Associate Engineer Cole; Engineers Miller and Rowe MINUTES Upon indication that each member had read the minutes of the April 25, 1960 regular meeting, and that there were no additions or corrections, President Botts declared the minutes approved as submitted, 346 May 9, 1960 QUOTATIONS The following premium quotations were submitted to the FIRE INSUR- Board regarding Fire Insurance, on District l~roperty from ANCE, DIS- the following Insurance Ageneies~ TRICT PRO- PERTY Lewis & Williams Agency Replace Depreciation Insurable Cost Value 94,724.00 $21,342.00 $73,352.00 Policy will be issued in the amount of $73,352.00 for a five yeam term with premium of $228.12 payable annually. Cover- age of Fire, Extended Coverage, and Vandalism and Malicious schief will be provided on the basis of 100~ average clause stipulated amount). Representing Indiana Lumbermen's Mutual Insurance Co. (Mutual Company). 3ohn Colley Insurance Replace Depreciation Insurable Cost Value 72,242.00 $ 8,439.00 $63,803.00 Policy will be issued in the amount of $63,803.00 for a three years term with premium of $651.48 or a five years term with premium of $1,061.74. Coverage of Fire, Extended Coverage, Vandalism and Malicious Mischief will be provided on the basis of 100~ average clause. Representing Niagara Fire Insurance Company. (Full Board Company) Mr. 3ohn Colley presented an alternate bid on Oregon Mutual Insurance Company stating they would use the values of the Districts building prepared by the Niagara Fire Insurance Company and to be presented to t~e Rating Bureau. "The Niagara being a full board company in operation, we feel that our rate would be 15~ less" Warren Freeman Con,any Replace Depreciation Insurable Cost Value 87,687.00 $17,442.00 $70,245.00 Policy will be issued in the amount of $87,687.00 replacement cost plan, for a three year term, in advance with premiam of $766.35 or $70,245.00 Actual Cash Value Plan, for a three year ter~in advance, with Premium of $615.76. Residential area appurtenant private structures, Special Form Covers any damage to these buildings except the normal All Risk Exclusions. All other buildings coverage of Fire, Lightening, Windstorm, Civil-Cormnotion, S~aoke, Hail, Aircraft, Vehicle, Explosion, Riot, Vandalism and Malicious Mischief. Repre- senting a A+SA Capital Stock Insurance Company. Warren Freeman stated his policy without the Special Coverage Form, would be equal to the other insurance companies quo- tation and would reduce the three year premium of $615.76, 55.03 making his quotation then $560.73. After discussion of the premium quotations submitted President Botts instructed General Manager Rickert to meet with each of the insurance agents submitting quotations, and review their policy and make his recommendation to the Board at the May 23, 1960 meeting. RESOLUTION # Resolution #265 accepting Grant of Easement, executed by Fay 265. GRA~ OF C. Plua~er and Fay S. Plun~er granting to the East San EASE~iENT FAY Bernardino County Water District an easement for the right C. PLUMMER of installing, use, maintain, alter, add to, repair, replace Nay 9, 1960 and remove a pipe line or pipe lines for the transportation of water in, on and over the real property situated in the County of San Bernardino, State of California, and described as follows, to wit: The East 4 feet of Lot 8, Tract No. 5096, as per plot recorded in Book 62 of Maps at Pages 49 and 50, records of the County Recorder of San Bernardino County. Upon motion by Director Littleton, duly seconded by Director LeVesque, and carried unanimously, resolution #265 was adopted. RESOLUTION # Resolution #266 accepting Grant of Easement, executed by 266 GRANT OF Scherer Foothill Terrace, a Corporation, granting to the EAS~iENT, East San Bernardino County Wa%er District an easement for SCHY~RER FOOT- the right to construct, use, maintain, alter, add to, repair, HILL TERRACE replace and/or remove a pipe line or pipe lines, to, ether with all necessary appurtenances, across the real property hereinafter described and situated in the County of San Bern&rdino; state of California to wit: The West 10 feet of Lot 6 Track 5986 as per plot recorded in Book 76 of Maps at Page 30, Records of the County Recorder of San Bernardin6 County. Upon motion by Director Wall, duly seconded by Director LeVesque, and carried unanimously, resolution #266 was adopted. AUTHORIZATION- Upon motion by Director Littleton, duly seconded by Director CALL FOR BIDS, Wall and c~rried~unanimously, a call for bids for the install- WATER MAIN ation of water mains and appurtenant facilities in Tract 6103 INSTALLATION was authorized, said bid to be opened on Monday, May 23, 1960. TRACT 6103 COUGHLIN & CO. Secretary Rickert read a letter from Coughlin and Company, Inc., INC. SALE OF in which the District was offered the opportunity to purchase 1955 WATER $5,000 of Water Revenue Bonds, dated 3anuary 1, 1955, 3 1/~o REVENUE BONDS due 1-1-66, Price $96.74, ¥£eld 4.15%. Upon motion by Director Wall, duly seconded by Director Brooks and carried unanimously said offer of sale was not accepted. FINANCIAL Auditor H. W, ~ragg stated he had not had time to prepare a REPORT complete Financial report since his employment on May 2, 1960, however he would submit a report of Districts Cash position and of restricted funds for water and sewer at the May 23rd Board Meeting. WARRANT Warrants were presented for approval in the amount of $15,074.90, APPROVAL for water and sewer operation. Upon motion by Director LeVesque, duly seconded by Director Wall, and carried unanimously, th% warrants were approved as submitted and ordered paid. AUTHORIZATION- General Manager Rickert read a letter, addressed, to Attorney CALL FOR BID- Wilson, from the State of California Department of Mental SEWER TRUN~ ~ygiene, dated February 25, 1960, with regards to the States LINE-TO SERVE construction schedule of the Patton State Hospital sewage PATTON STATE connection main from their present sewage treatment plant to H(k~PITAL a point where it will connect' to the District main at Olive and Pacific Streets. Said letter r~ad, "In order that the project can be completed and all funds expended on or before ay 9, 1960 3une 30, 1960, the District sewage main also be completed to the point of connection at Olive and Pacific Streets. Rickert stated he discussed the matter with Attorney Wilson and he was surprised that the Patton sewer trunk line was not under con- tract for construction and that he rec~muended the District schould contract for the construction of said line immediately. Discussion was held and Engineers Miller and Rowe were asked if the plans and specification were completed so that bids could be called. Miller and Rowe stated they were complete with exception of a few small details to be worked out with the San Bernardino County Flood Control.District with regards to the crossing~ of Big Sand Canyon drainage ditch. Upon motion of Director Littleton, duly seconded by Director LeVesque, and carried unanimously, Engineers Miller and Rowe were authorized to progress with completion of plans and calling for bid opening on 3une 13, 1960 for construction of s%wer trunk line to serve Patton State Hospital. E~PLOYEE General Manager Rickert recon~ended to the Board~the SALARY following salary adjustments and title classifications: ADfUSTM~NT AND TITLE WILLIS WILBORN 26F $2.52/hr., equal to $438.00 CLASSIFICATION per month, Service Maintenance Foreman Rickert stated that Wilborn had been assigned added re- sponsibilities and he had carried out his job in an efficient and co-operative manner. Upon motion by Director Wall, duly seconded by Director LeVesque, and carried unanimously the salary adjustment and title classification for Wilborn, as recoIr~ended, is approved retroactive to May 1, 1960. IM F3uRP 26D $2.29/hr., equal to $397.00 per month, storekeeper. Upon motion by Director Littleton, duly seconded by Director Wall, and carried unanimously the salary adjustment and title classifications for Karp, as recommended, is approved retro- active to May 1, 1960. GENERAL SEWER Engineer 3. Rowe stated he had reviewed the growth projections DISCUSSION and anticipated ~ewer revenues, which were a part of the official notice of Sale of the $3,300,000 sewer revenue bonds of 1958, and the actual sewer connections and sewer revenues of the District to date. He stated that because of a lack of time to analyze the maintenance and operation as well as administration charges, of the District, since the sewer system has been operating, he didn't feel he should make any statement with regards to the feasibility of building sewers in the Hi~hland area at this time. However his report would be completed and transmitted to Attorney Wilson in time for him to prepare and present a flow of funds and make his recommendations to the Board at their next regular meeting of May ~3, 1960. In addition, Rowe stated he would require additional information from District records to complete his report. ])resident Botts stated that General Manager Rickert and Associate Cole would be available fo..help. President Botts also stated that a decision would be given on the Highland Area at the May 23, 1960 meeting. Director Brooks stated that since the annexation petition was not sub- mitred as yet, the District will look at the program very carefully. May 9, 1960 AD/OURNMENT There being no further business, President Botts declared the meeting adjourned. Harold G. Rickert,/Secretary APPROVED EAST SAN B~RNARDINO COUNTY WATER DIstrICT BOARD OF DIRECTORS - REGULAR MEETING MAY 23, 1960 The Board of Directors met at 7:30 P.M., at the regular meeting place. Directors present: Botts, President, Presiding; Brooks Littleton, LeVesque and Wall. Absent: None Others present: Attorney E. Wilson, Engineers Miller and Rowe, General Manager-Secretary Rickert and Associate Engineer Cole. MINUTES, Upon indication that each Board Member had read the minutes of the May 9, 1960 regular meetinG, and that there were no additions or corrections, President Botts declared the min- utes approved as submitted. BIDS-WATER MAINS-PORTION TRACT 6103 President Botts announced that this was the time and place to open bids for labor and equipment to install water mains and appurtenant facilities in McKinley Street from Edgemont Drive to Eureka Street and Eureka Street, West from Mckinley Street in Tract 6103, in accordance with plans and~pecifi- cations. The following bids were opened and read by Secretary Rickert: Michael C. Mize $1256.00 Robert Simon $1284.00 After review of bid bonds and proposals, Associate Engineer Cole recon~aended the proposal of Michael C. Mize be accepted. Upon motion by Director Littleton, duly seconded by Director LeVesque and carried unanimously, the bid proposal of Michael C. Mize, in the amount of $1256.00 was accepted and the President and Secretary were authorized to execute a contract in accordance with the terms of the bid on behalf of the District.