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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/25/1961EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING 7:30 p.m. 3ULY 25, 1961 Directors Present: Botts, President, presiding; Brooks, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Engineer, Don Miller; Pension Program representatives, Skip Pease and 3chh Millerd; 2 repre- sentatives of the 3.P.S. Construction Company. MINUTES Upon indication that each Board member present had read the minutes of the 3uly 11, 1961 meeting, and there were no additions or corrections, the President declared the minutes approved as written. BIDS - WATER MAINS The President announced that this was the time and place AP~URTENAN~ to open bids for furnishing labor and equipment to FACILITIES IN install water mains and appurtenant facilities in Tract TRACT 6382. 6382 at the Southeast corner of Citrus and Arden. 3-M 3-M HOMES. Hemes, all in accordance with plans and specifications. The following sealed bids were opened and read by the Secretary: 1. Coughlin Company $2,584.00 2, Robert Simon, Contractor 1,994.97 3. 3.P.S. Constructing Co. 2,422.15 4. Elmer W. Funkhouser 4,558.05 After reviewing the bid bonds and proposals, the Engineer, Don Miller, recommended the acceptance of the low bid subject to the review of legal counsel. MCTION Upon motion by Director LeVesque, duly seconded by Director Wall, and carried unanimously, the low bid of Robert Simon in the ~nount of $1,994.97 was accepted and order made subject to the advice of legal counsel, and the President and Secretary authorized to execute a Contract on behalf of the District. RETIREMENT PLAN The President called upon Mr. Skip Pease and Mr. 3chh PRESENTATION BY Millerd who had come to give cemplete explanation and CONTINENTAL answer questions regarding the Retirement or Pension ASSURANCE COMPANY. Plan for the employees of the East San Bernardino County Water District, which was selected from the many plans which were studied by the corm~ittee of Board members appointed for that purpose. Following the explanation, the representatives were dismissed and much more discussion was had on the subject and questions asked of and by everyone present. The com- mittee will make further studies into the matter endeavor- ing to give the most desirable plan for the district and nployees. REPORT - W. P. ROWE The Secretary read a detailed report letter on the fluoride RE&~RT CONCLUSION problem in wells 24, 25A and 27 with 6 point reco~endations OF FLUORIDE PROBLEM for solutions as follows: RECOMMENDATION FOR SOLUTIONS. 1. Install a 12" main directly from the Booster station at Well No. 27 to the distribution storage reservoirs at Sterlin~ and Marshall. ConnectDelRosaMutualwellatGoldenandCitrustothecollectiontankatPlantNo. 25 456 July ~5, 1961 ion concentration of water samples taken. 5. Water having low fuuoride concentration acquired by the District from ownership of interests in sources of supply other than its own should be delivered into Interalediate and Upper Systeras to as great an extent as possible. 6. Maintain a pragram of monitoring and protection of the quality of reclaimed water discharged into the BunkerHill Basin. MOTION Following thorough discussion and further explanation, motion was made by Director LeVesque, duly seconded by Director Littleton, and carried unanimously, that the report by Engineer Rowe be adopted in its entirety. LETTER - DENSLOW The President read a letter to the District from attorney GREEN ON CONTRACT Denslow Green and one from him to King and ~ing, the City's WITH CITY OF S.B. attorneys, as well as a copy of one from attorney K/ng to FC~ SURPLUS WATER Denslow Green. The refusal of the contract with the City as attorney King wants it, was definitely stated. M(THON Following considerable discussion, a motion was made by Director LeVes~aue, duly seconded by Director Brooks and carried unanimously, that Attorney Denslow Green be asked to cancel the ~greement with the City of San Bernardino. BEAR VALLEY The Secretary stated he had been approached by Horace MUTUAL WATER Hinokley of Bear Valley Mutual Water Company asking COMPANY REQUEST for the sale to the Bear Valley Mutual Water Company FOR WA'fE~ .of any surplus water which the District can make available. FINANCIAL REPORT ~The ~President called upon Auditor Brag to present and explain the Financial report. This report was for the Month of June, but also gave some year end figures. The report was very favorable. UNCOLLECTABLE The Auditor reported that as of June SO, 1961, which TOL~ REPfRT ended the fiscal year, there were uncollectable tolls on water accounts amounting to $310.95 and on sewer accounts, $69.25, making a total of $S80.20. Some of these will no doubt come in eventually. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, it was agreed to write off these accounts. BUSINESS MEN'S Auditor Bragg then suggested an agreement could be had ASSOCIATION with the Business Men's Association whereby they would send out a total of 200 letters of collection for a fee of $39.50 during which time no further payment is made to the Association. After that, there is a percentage if the Association collects the bill, but if the District collects it, there is no further payment to be made. MOTIO~ Upon motion by Director Wall, duly seconded by Director LeVeeque, and carried unanimously, the appropriation of 39.50 to the Business Men's Association for two hundred letters was approved. LETTER, AS~IN~ The l°resident read a letter from Auditor Bragg asking 2 MONTHS LEAVE OF for a two month leave of absence for health reasons. ABSENCE - AUDITOR BRAGG. Upon motion by Director Littleton, duly seconded by Director LeVesque, and carried unanimously, two months MOTION leave of absence in Septer~er and O~tober were granted to Mr. Bragg .for health reasons. J'uly 2S, 1961 APPROVAL OF The President inquired if the warrants had been reviewed WARRANTS by the Directors and was advised they had been. Water De~t. #549 - 676 (General) $110,505.00 254 - 295 (Payroll) 7,758.74 8ewer Dept. ~ 75 - 86 (General) 97,506.95 9 Only (Construction) 10,499.91 MOTION Upon motion by Director LeVesque, duly seconded by Director Littleton, and carried unanimously, the warrants, as listed, were approved for payment. REPORT - EARL The President called upon ~ir. Lyons for a report on the LYONS ON WATER progress of obtaining water rights Deed & Agreements. RIGHTS DEED & There are 282 which have been acquired by signing AGREEMENT. plete tracts, 55 individ~al lots, and 582 lots acquired by contracts, making a total of 919 lots covered. DISCUSSION - The Secretary reported the Palm Avenue Annexation papers SEWER STUDY OF now brave sufficient signatures, but the Bonita Drive area PALM & BONITA is not coming so smoothly. Engineer Miller will have his DRIVE, HIGHLAND. report complete by next meeting. Action is therefore deferred to next meeting. RESOLUTION NO. The Secretary reported the Main Extension has been paid 375 RELEASE OF in full, $907.50 on the Alloway-Plotner lien, therefore LIEN - ALLOWAY the Release of Lien is in order at this time, and PLOTNER. Resolution No. 875 is presented. MOTION Upon motion by Director Littleton, duly seconded by Director LeVesque, and carried unanimously, that Reso- lution No. 871, Release of Lien on the property of George B. and Lela Allowey at 6290, 92 & 94 Taylor Road, San Bernardino, was adopted and order made. RESOLUTION NO. Resolution No. 376, a Certificate of Completion was filed 376 - CERTIFICATE by the Secretary certifying to the completion of Job OF COMPLETION OF W-358, Easement to the Del Rosa Bowlir~3 Alley, on July EASEMENT TO DEL 21, 1961 in accordance with plans and specifications of ROSA BOWLING Af.f.k'/Y the District. JOB W-358 Upon motion by Director LeVesque, duly seconded by MOTION Director Wall and carried unanimously, Resolution No. 376, accepting 3ob W-358, Robert Simon, Contractor, was adopted and the President and Secretary ordered to sign and file Notice of Completion. LETTER A~ROWHEAD The President read a letter from William E. Burch, ESCROW RE: KNOX representing the Knox Bible presbyterian Church, asking BIBLE PRESBYTERIAN for an extension of 60 to 90 days for the installation CHURCH R~QUEST FOR of sewer because of the building program soon to be EXTENSION OF TIME under way so that all could be done at the same time. ON SEWER INSTALLATION. After considerable discussion, and upon motion by Director-LeVesque, duly seconded by Director Littleton, an extension of 60 days was granted to the ~nox Bible presbyterian Church, by unanimous vote. RECCMMENDATION FOR The General Manager-Secretary recommended step wage WAGE AD/USTMENTS advanc~ents as follows: FOR PERKINS AND HAW]CENSEN. Phyllis Hawkensen, Chief Billing Clerk - From Classification 23C, $327.00 to 23D $343.00. MOTION Upon motion by Director LeVesque, .duly seconded by Director Littleton, and carried unanimously, a step raise was granted to Phyllis Hawkensen as presented, Elisabeth Perkins, Chief Clerk - From Classification 25D, $378.00 to 25E, $397.00. Suly 25, 1961 MOTION Upon motion by Director Littleton, duly seconded by Director LeVesque, and carried unanimously, a step raise to $397.00 was granted to Elisabeth Perkins as presented. BEAR V~%~.L~Y The Secretary presented a proposition from the Bear RENTING I~DOL Valley Renting Pool to have 1 day of water from the District for which we would bill the Renting Pool 30.00 each day of use. MOTION Upon motion by Director Littleton, duly seconded by Director LeVesque and carried unanimously, Bear Valley Renting Pool will be granted the rental of 1 day of Water in the West Highland Well during 3uly and August. COMMI~fEE WITH Western Municipal Water District of Riverside has a WESTERN MUNICIPAL co,~mittee of laymen composed of Marvin Brewer, Chairman, FOR WA~I~f~ Everett Ross, Dave Bell and Bill Evans to discuss water DISCUSSION problems and possible avenues of negotiation with a committee from the East San Bernardino County Water District only at the present, possibly adding other members later. The concensus of opinion was that as many of the members of our Board as could attend should do so to listen but not give District information or opinions. AD/CURNMENT There being no further business to come before the meeting, the President declared adjournment at 11:10 p.m. ra~lddo~ ' D~ir :kc:or~sSecretary roved: V'enn W. Botts, President EAST SAN BERNARDINO COUNTY WATER DIb'I~ICT REGULAR MEETING 7:30 p.m. AUGUST 8, 1961 Directors Present: Botts, President, presiding; LeVesque, Littleton, Wall Directors Absent: Brooks Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Engineers Don Miller and 3ce Rowe and Auditor, Chuck Bishop of Eadie & Payne. MINUTES Upon indication that each Board member present had read the minutes of the 3uly 25, 1961 meeting, and there were no additions or corrections, the President declared the minutes approved as written. AUDIT REPORT The President called upon Chuck Bishop of Eadie and 1960-61 Payne, District's Auditors, for his Audit Report on the fiscal year 1960-61 in which he gave a very concise report of~he financial picture of the District's operation. The complete report will be ready for dis- tribution in a very short time.