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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/08/1959276 June 8, 1959 EAST SAN BEEN ARDINO COUNTY WATER DISTRICT BOARD OF DIRECTORS - REGULAR MEETING OF JUNE 8, 1959 The Board of Directors met at 2:30 P.M., June 8, 1959 at the regular meeting place. Directors Present: Botts, Brooks, Littleton Taylor, Wall Directors Absent: None Also Present: Donald Miller of Campbell and Miller; J. A. Rowe; Wallace D. Harkins; Manager Rickert and Secretary North. MINUTES Upon indication that each member present had read the minutes for the month of May, and that there were no additions or correc- tions, the minutes were declared approved. The President announced that this was the time and place for the Board to consider certain annexations to the District. ANNEXATION 1959 -14 The Secretary presented the Petition of Annexation 1959 -14, to- STERLING JR. HIGH gether with the Affidavit of Publication of Notice of Hearing, SCHOOL showing that the publication had been made as required by law. The President announced that this was the time and place as set by the Notice of Hearing to hear all protests and consider all written objections to the proposed annexation. The Secretary presented her certificate that the petition is signed by all the holders of title to the land proposed to be annexed. There being no written or oral objections to the proposed annexation and discussion had and evidence taken relating to the benefits to the District and the territory proposed to be annexed which would result from the annexation, it was moved by Director Brooks, duly seconded by Director Botts and carried unanimously, that the hearing be closed. ORDINANCE NO. 105 Ordinance No. 105 was presented to the Board. Upon motion by Director.Botts, duly seconded by Director Brooks, and carried unanimously, Ordinance No. 105 Altering Boundaries of the East w San Bernardino County Water District was passed on roll call vote. The Secretary was directed to post in three public places within the District copies of the above entitled ordinance. ANNEXATION 1959 -15 The Secretary presented the Petition of Annexation 1959 -15 to- STERLING ELEMENTARY gether with the Affidavit of Publication of Notice of Hearing, SCHOOL showing that the publication had been made as required by law. The President announced that this was the time and place as set by the Notice of Hearing to hear all protests and consider all written obejctions to the proposed annexations. The Secretary presented her certificate that the petition is signed by all of the holders of title to the land proposed to be annexed. .There being no written or oral objections to the pro- posed annexation and discussion had and evidence taken relating to the benefits to the District and the territory proposed to be annexed which would result from the annexation, it was moved by Director Brooks, duly seconded by Director Botts, and carried unanimously, that the hearing be closed. ORDINANCE NO. 106 Ordinance No. 106 was presented to the Board. Upon motion by Director Brooks, duly seconded by Director Botts, and carried unanimously, Ordinance No. 106 Altering Boundaries of the East San Bernardino County Water District was passed on roll call vote. The Secretary was directed to post in three public places ... within the District copies of the above entitled ordinance. SCHOOL SEWER RATES Representatives of the St. Anne's and Quinas High Schools were present protesting sewer rates for said schools. Discussion was held concerning applicable rates of the City and those of the District. It was decided that a committee from the Board and a committee from the schools meet and discuss the matter further. 1 "I June $, 1959 SEWER COLLECTION Secretary North read a letter from Mr. Wallace Harkins, REPORT Resident Engineer. Said letter was in explanation of the report attached thereto of the sewer lateral locations within the District. The Board expressed their sincere appreciation to Mr. Harkins for his cooperation in the past and particularly for the detailed report as submitted. CERTIFICATE OF Secretary North presented a Certificate of Completion from COMPLETION- SEWERS Daniel, Mann, Johnson & Mendenhall, said certificate setting forth the 15th day of May, 1959 as the official date for com- pletion of Sewage Collection System and Sewer Trunk Lines located in the East San Bernardino County Water District, all aw in accordance with the Plans and Specifications, and approved Change Orders as processed by Daniel, Mann, Johnson & Menden- hall, A.I.A. Architects and Engineers. RESOLUTION NO. 216 Upon motion by Director Taylor, duly seconded by Director Wall, and carried unanimously, Resolution No. 216 was adopted and order made to read as follows: Whereas, based upon the Certificate of Completion executed by Daniel, Mann, Johnson & Mendenhall, dated June 1, 1959, it appears that the contract dated February 5, 1958 for the con- struction of the "Sewage Collection System" and "Sewage Trunk Lines" located within the East San Bernardino County Water District has been duly completed on the 15th day of May, 1959 by R. V. Lloyd and Company, the Contractor, in accordance with the Plans and Specifications and approved Change Orders pro- cessed by Daniel, Mann, Johnson & Mendenhall; now therefore It is resolved that this Board hereby determines that said contract is completed and the President and Secretary are hereby authorized to execute and file on behalf of the Dis- trict a Notice of Completion (dated June 8, 1959). 13th STREET SEWER' Mr. Don Miller of Miller and Campbell, Land Surveying & Civil r MAIN EXTENSION Engineering, requested the Board to determine what plans and specifications should be used concerning the 13th Street sewer extension. Mr.- Wallace Harkins advised the Board that separate and more simple specifications for this particular job should be set up. Upon motion by Director Wall, duly seconded by Director Taylor, and carried unanimously, Campbell and Miller, Attorney Holcomb, Manager Rickert and Associate Engineer Cole were authorized to modify the present specifications for the 13th Street Extension and use only those portions which would be applicabe to this particular job. Upon motion by Director Brooks, duly seconded by Director Botts, and carried unanimously, it was ordered that the call for bids be advertised on the 12th day of June and opened on the 22nd day of June for the 13th Street Sewer Extension. AMENDMENT TO Secretary North read a letter from the City of San Bernardino, JOINT POWERS C. C. Wood, Administrative Officer, concerning the First AGREEMENT Supplement to Joint Pacers Agreement of 1957 between the City of San Bernardino and the District. Said letter states in part as follows: This office and our engineers have checked over the provi- sions as set forth in the supplemental agreement, and we do not believe we can recommend to the Mayor and Council for 1 1 their approval of paragraphs 1, 3 and 4, as such approval were infringing on the rights of the home owners in the City of San Bernardino." Upon motion by Director Botts, duly seconded by Director Wall, and carried unanimously, the General Manger was authorized to notify Attorney Wilson of the above letter requesting him to meet with the City in order that some agreement could be reached. 2278 June 8, 1959 HIGHLAND COMMUNITY Manager Rickert reported that a member of the Highlands Community SERVICES DISTRICT Services District (Gordon Corwin) had requested the Board con- sider the possibility of selling the District water facilities within the Highlands Community Services District. It was immediately pointed out that the sale of any portion of water facilities of the East San Bernardino County Water Dis- trict, at the present time, would be impossible due to the pre- sent bond issues. Manager Rickert was authorized to request Attorney Holcomb to write a letter setting forth the answer of the Board concern- ing the sale of any District water facilities within the High- lands Community Services District. DATE STREET LAND Director Taylor reported that he had been unable to negotiate PURCHASE any agreement concerning the sale of land located on Date Street by Mr. Reed due to the fact Mr. Reed's wife was not in town. WATER MAINS RE- Manager Rickert reported that it was necessary to replace the PLACEMENTS water main in Temple Street from Lynwood Way to Victoria TEMPLE ST. immediately, due to so many main breaks recently. Cost to be approximately $6000. Upon motion by Director Botts, duly seconded by Director Taylor and carried unanimously, Manager Rickert was authorized to call for informal bids, installation to commence after July 1, 1959. WATER MAIN Installation of an 8 -inch main in Marshall Boulevard from INSTALLATION Sterling Avenue to Jester Well, to be laid in the same ditch MARSHALL BLVD. as the 12 -inch water main to be installed by the subdivider STERLING AVE was approved, cost to be approximately $3600. TO JESTER WELL A.W.W.A. CONVEN- Upon motion by Director Botts, duly seconded by.Director Wall TION and carried unanimously, attendance at the A.W.W.A. Convention in San Francisco with expenses paid for the General Manager and any Board members from July 12 -17, 1959, is hereby approved. W. P. ROWE & SON Secretary North read a letter from W. P. Rowe & Son regarding RETAINER FEE retainer for services of said firm. Said letter reads as follows: "We would be happy to serve your District in this capacity and offer to do so on a retainer of $100.00 per month, payable each calendar month. Said retainer would include one day's services during that month and would be payable whether or not our services were required, that month. Our services, if requested, beyond one day each month would be billed at our ususal and ordinary per diem rate, which currently is $75.00 per day'. The Board requested a statement from Mr. J. A. Rowe as to the position of the District and the firm of W. P. Rowe & Son in the event action was taken against the District by Orange County as in the case of the City of San Bernardino. Mr. Rowe stated that if the District employed his firm on a retainer basis, that said firm would work with the District in such a case. Upon motion by Director Botts, duly seconded by Director Wall and carried unanimously, the employment of W. P. Rowe and Son, Civil and Consulting Engineers is hereby authorized on a re- tainer basis all in accordance with the terms as set forth in the above mentioned letter dated May 25, 1959, and a letter be submitted to said firm accepting the terms and conditions. r 0 GRANT OF LIEN Secretary North presented a Grant of Lien Affecting Real Pro - HILL-BASE MUTUAL perty within the Base Mutual area executed by WM. DOUGLAS HILL and NETTIE L. HILL, dated June 8, 1959, 26172 Sixth Street, Highland, California, in the amount of $211.43 for approval. June 8, 1959 RESOLUTION Upon motion by Director Brooks, duly seconded by Director NO. 217 Taylor and carried unanimously, Resolution No. 217 accepting Grant of Lien Affecting Real Property described above, is hereby adopted and order made. VAN LOON MUTUAL Manager Rickert reported that discussion had been had with WATER COMPANY certain members of the Van Loon Water Company concerning annexation to the District for sewer service. Discussion was held concerning costs and payment of same. Upon motion by Director Brooks, duly seconded by Director Botts, and carried unanimously, it was authorized that the Ir costs of installation of said sewer mains within the Van Loon Mutual Water Company would be at the cost of the Dis- trict, providing said Mutual annexed to the District. OFFICE.CIERK Open discussion was held concerning the additional duties of EMPLOYMENT the office force at the present time, i.e. the issuance of sewer permits, fiscal audit, the change of the entire billing system to a folio numbering system. Director Botts stated he knew of a girl who would be willing to be employed on a temporary basis for the next two months. Upon motion by Director Botts, duly seconded by Director Wall and carried unanimously, additional office help was authorized immediately. ORDINANCE NO. 107 ' Upon motion by Director Wall, duly seconded by Director Botts, CHANGING MEETING and carried unanimously, Ordinance No. 107 entitled "An TIME OF BOARD Ordinance Amending Ordinance No. 2 of the East San Bernardino County Water District Fixing the Time and Place for the Regular Meeting of the Board of Directors of the East San Bernardino County Water District" was adopted, effective July 1, 1959, said Ordinance to read as follows: BE IT ORDAINCED BY the Board of Directors of the East San Bernardino County Water District as follows: Section 1. Ordinance No. 2, entitled "An Ordinance Fixing Time and Place for the Regular Meetings of the Board of Directors of the East San Bernardino County Water District, and Providing the Manner in Which Special Meetings of Such Board May Be Called, Designating an Official Mailing Address, and Establishing the Order of Business and Rules for its Proceedings ", is hereby amended by amending Section 1, 3 and 7 thereof to read as follows, and repealing Or- dinance 3, 5; 13, 34 and 52. Section 1. REGULAR MEETINGS. The regular meetings of the Board of Directors of the East San Bernardino County Water District shall hereafter be held on the second Monday of each and every calendar month at the hour of 7:30 o'clock P.M., and the fourth Monday of each and every calendar month at the hour of 7:30 o'clock P.M. Section 3. MEETING PLACE. All meetings of the Board of Directors shall be held at the office of the District, unless they shall adjourn to or fix another place of meeting in a notice to be given thereof, or unless prevented by flood, fire or other disaster. Said office is hereby fixed and established at and in the office at 7337 Del Rosa Avenue, San Bernardino, California, in said District. Section 7. MAILING ADDRESS. The official mailing address of said District is hereby established as 7337 Del Rosa Avenue, San Bernardino, California. Section 2. Ordinance No. 3, 5, 13, 34 and 52 are hereby repealed. Section 3. This ordinance shall take effect and be in force July 1, 1959. 3 June 8, 1959 There being no further business the meeting was adjourned. Myrtle G - orth, Secretary APPROVED: J hn - Littleton,, President EAST SAN BERNARDINO COUNTY WATER DISTRICT BOARD OF DIRECTORS - REGULAR MEETING JUNE 22, 1959 The Board of Directors met at 7:30 P.M., June 22, 1959 at the regular meeting place. Directors present: Botts, Brooks, Littleton, Taylor, Wall Directors absent: None Also Present: Manager Rickert, Associate Engineer Cole, Attorney Holcomb and Campbell and Miller, Engineers. BIDS -13th STREET The President announced that this was the time and place to open SEWER EXTENSION bids for the 13th Street sewer main extension from Sterling Avenue to Eucalyptus Avenue. Secretary North opened and read the following bids: Tri City Sewer Contractors $23,088.61 De Leon Construction Co: 22,034.08 Wallace D. Harkins 23,899.00 Orange County Construction Co. 24,607.45 Upon motion by Director Brooks, duly seconded by Director Wall and carried unanimously, the bids of De Leon Construction Company in the amount of $22,034.08 is hereby accepted subject to the execution of a written contract approval by District Counsel, and the President and Secretary authorized to sign a contract on be- half of the District. BIDS - INSTALLATION The President announced that this was the time and place to open SEWER LATERALS bids for the installation of sewer laterals, filling septic tank DISTRICT PROPERTY and cesspools according to specifications outlined by the District for the following District properties: 7337 Del Rosa Avenue 1110 Lynwood Drive 7044 Del Rosa Avenue 25435 Base Line 24641 Sixth Street Secretary North read the following bids: Ballard Plumbing Company $1,973.00 California Sewer Construction Co. 2,225.00 Upon motion by Director Brooks, duly seconded by Director Botts, and carried unanimously, the bids of Ballard Plumbing Company in the amount of $1,970.00, is hereby accepted and the Office Manager is hereby authorized to issue a purchase order to said Ballard Plumbing Company for the installation of the above men- tioned sewer laterals in the amount of $1,973.00. t