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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/24/1962July 10, 1962 DOES INSURANCE Director Disch noted one of the District Trucks COVER CHILD RIDING in the area with a small boy probably about age IN DISTRICT TRUCK ten, riding with the driver and wondered if District's insurance covers in case something should happen to the passenger. This will be checked into. GENERAL SEWER The Board asked consulting engineer, Don Miller DISCUSSION of Campbell & Miller to report on the possible extension of sewer line from Tract 6650 east to SEWER STUDY EX- pick up houses east of LaPraix 300 feet. This TENDING BASE LINE, would cost $18,000.00. By running a line in the LAPRAIX, SAENZ & frontage road, 4 houses of a subdivision on the 14th STREET south side of Base Line could be picked up, adding $3,000.00. There is a possibility of putting a line in Saenz Street and across 14th Street which would take in a total of 39 houses now in existence and 22 vacant lots. The total cost for all would be approximately $39,600.00. This cost is considered too expensive, therefore not economically feasible. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 11:10 p.m. Board of Directors Approved: Venn W. Botts, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING 7:30 p.m. JULY 24, 1962 Directors Present: President Botts, presiding; Disch, Forrest, LeVesque and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Attorney Henry; Consulting Engineers, Joe Rowe, Don Miller and Don Halwes; Constituent Joseph Guzy and Highland residents, Mr. & Mrs. Renard A. Hamamura of 28214 E. 3rd Street; Mrs. Stanley Hayashi of 7744 Webster Street; Charles B. Real, 7941 Webster Street; S. P. Manning, 27280 Meines Street; O. E. Herbert, 28135 3rd Street; C. E. Van Meeteren, 28175 3rd Street; A. A. Van Meeteren, 28117 3rd Street; Louis Rozema, 27960 3rd Street and William Paulstrom, 28099 3rd Street, all of Highland. MINUTES Upon ascertaining that all directors present had received the minutes of the regular Board Meeting of July 10th, 1962 and there were no corrections or additions, the President declared them approved as submitted. July 24, 1962 GUESTS HEARD The President asked Mr. Manning to introduce the Highland residents who were in attendance at the meeting and asked if he were the spokesman. Mr. Manning stated Mr. Paulstrom would speak for them. Mr. Paulstrom stated very briefly that they were all in the south area of Highland and all were interested in the possibility of being served water by the District. The area concerned is from the south boundary of the Hunter Driving Range to 3rd Street and from Webster Street to Church Street. Mr. Van Meeteren is our of water and hauling it from the Beachcombers Club and Mr. Paulstrom hauls water from Louis Rozema's well. Others of the group still have water but are interested in having District water for a sure supply. The Directors and staff told the guests of the report being worked up by W. P. Rowe & Son which should be finished in a month, then sent immediately to our special Attorney Wilson's office in San Mateo to start the work on an Improvement District for the Highland area which would mean an election for the people in the considered Improvement District, then the selling of the bonds to finance the matter be- fore actual construction could be started so that it would be some time before water could be furnished to the area. Even if the improve- ment District does not include them, when it is made official, they would then be able to annex to the District to be served water. The people in this area are to be kept advised of the progress on this project. JOSEPH GUZY PRESENT The President called upon Mr. Joseph Guzy as he was among the guests at the meeting. He was not satisfied with the decision of the Board in his case and wished some kind of action right away instead of fooling around any longer. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the office is to proceed with the sending of the Official Notice to Connect, said official notice to be prepared by the General Manager and Attorney Henry. RESOLUTION NO. 448 Resolution No. 448 was presented, obligating in- OBLIGATING COUNTY debtedness for money advanced by the San Bernardino DISTRICT TO Valley Municipal Water District to equip County INDEBTEDNESS FOR District's well No. 12A and pipe line for de- EQUIPMENT OF WELL livery of water to Valley District's lines. The NO. 12A AND PIPE Valley District's official action as dictated from LINE the minutes of their regular meeting of July 5, 1962 was read as follows: General Manager read letter dated July 13, 1962 received from the East San Bernardino County Wa- ter District regarding the equipping of County District Well No. 12A located at 6th and Pedley. It was moved by Director Littleton that motion previously made on this matter at regular meet- ing of July 5, 1962 be amended to delete that portion which refers to re-negotiating the contract between the City and the District, namely: "If and when this District is able to contract a sale of this water." Further, that money be advanced at the present time for the equipping of the well in order to complete the contract and that Resolution be submitted by July 24, 1962 the East San Bernardino County Water District Board obligating indebtedness in the event water sales do not repay the money advanced. Director Hinckley seconded the Motion. Carried." The amount to cover the complete cost would be 22,500.00 to be paid by water sales to be credited against this obligation. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the resolution requested by the Valley District is to be prepared according to their request, ac- cepting the indebtedness to be repaid by the District in the event water sales credited do not repay the debt, such repayment to be made over a period of time rather than in one payment. RESOLUTION NO. 449 Resolution No. 449, Accepting Certificate of ACCEPTING Completion and authorizing preparation and filing CERTIFICATE OF of Notice of Completion on Robert Simon's Job COMPLETION JOB NO. No. W-399 for the installation of water mains W-399, TRACT 6401, and appurtenant facilities in the second phase 2nd PHASE. ROBERT of Tract 6401. SIMON. Upon motion by Director LeVesque, duly seconded MOTION by Director Disch and carried unanimously, Reso- lution No. 449, the installation of water mains and appurtenant facilities in the second phase of Tract 6401 by Robert Simon, Contractor, was ac- cepted and the President and Secretary authorized to execute a Notice of Completion. RESOLUTION NO. 450 Resolution No. 450 Accepting completion of the ACCEPTING drilling of Well No. 12A by Ray Roberts Pump and CERTIFICATE OF Equipment Company by Certificate of Completion COMPLETION WELL NO. from W. P. Rowe & Son, engineers, and asking for 12A, BOB ROBERTS authorization for Notice of Completion to be PUMP COMPANY executed by the President and Secretary. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 450 accepting completion of drilling of Well No.t2A by Ray Roberts Pump & Equipment Company as certified to by W. P. Rowe Son, engineers, and authorizing the President and Secretary to execute a Notice of Completion. APPROVAL OF The following warrants, having been reviewed by WARRANTS the Directors, were approved by motion by Director LeVesque, duly seconded by Director Wall MOTION and carried unanimously: Water Dept. 1629 thru ~1739 (General $121,909.95 770 thru 815 (Payroll) 8,497.73 $130,407.68 Sewer Dept. 211 thru ~ 221 (General) 48,772.38 Total $179,180.06 FINANCIAL REPORT The President called upon Auditor-Treasurer, Bragg FOR JUNE, 1962 to present his explanation of the financial report for the month of June on the Water and Sewer de- partments. REPORT BY ATTORNEY The President called upon Attorney Henry for his HENRY ON MEETING report on his meeting with San Bernardino City WITH CITY ATTORNEY Attorney Ralph Prince and City Administrative PRINCE AND officer, Cecil Wood, regarding the First Supple- ADMINISTRATOR WOOD ment to the Joint Powers Agreement which has been July 24, 1962 hanging fire for a long time, but no action has been taken by the City. He was to try to find out why. The reasons given him were - 1. The City wishes the privilege to connect to District sewer lines the same as the District does to the City lines, under Section 4. 2. The City is still not satisfied with and is not sure of the legality of the provisions of Section 3A of the proposed supplement. 3. Also not satisfied with Section 6 of the supplement. In other words, they indicated they want to change the original Joint Powers Agreement. Action on this First Supplement is necessary in order to settle the problem of sewer service north of Section 19 line in Holcomb & Leonard Tract No. 6187 and any other similar instances which might arise. A meeting between the City officials and East San Bernardino County Water District representatives to discuss and re- solve this dissatisfaction in connection with the First Supplement which had been given un- official approval previously. MOTION After much discussion, a motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously that Attorney Henry contact Cecil Wood and urge a meeting for the purpose of discussing this First Supplement to the Joint Powers Agreement at their earliest convenience, to be attended by Harold Rickert, Joseph Rowe and Kenneth Henry along with any two(not more than 2) board members of this District and City of San Bernardino repre- sentatives. REPORT ON MEETING General Manager-Secretary reported on the WITH ATTORNEY authorized meeting in Madera with Denslow Green DENSLOW GREEN IN regarding numerous water matters. Joseph Rowe MADEP~A JULY 19, and W. P. Rowe and Director LeVesque attended 1962 the meeting with him. Considerable discussion was had regarding the publication of policy matters of the District. GENERAL WATER The President called for General Water Discussion. DISCUSSION General Manager-Secretary read a letter from the San Bernardino City Schools in reply to our letter DEED & AGREEMENT to them asking for the execution of Deed and FOR SCHOOLS WITHIN Agreement forms for schools which are within the DISTRICT District. Their letter states - "we would, prior to taking any action, appreciate the opportunity of meeting with your legal counsel to attempt to completely understand both the program, its theory, and its probably outcome." Such a meeting will be arranged. INSURANCE COVERAGE The General Manager-Secretary read a letter from FOR PASSENGERS IN Peyton Taylor & Son insurance carriers regarding DISTRICT TRUCKS insurance coverage for passengers in District vehicles. The reply indicated riders in only the Falcon and Plymouth Station Wagons are covered, not the trucks. This refers to medical coverage. Public liability insurance policies will be checked for further information to be given the Board at another meeting. GENERAL SEWER The General Manager-Secretary read a letter from DISCUSSION Campbell & Miller and W. P. Rowe & Son regarding the sewer project proposed in Base Line between July 24, 1962 SEWER PROJECT BASE Palm Avenue and East of Church Street. LINE BETWEEN PALM AND CHURCH BID Bids are to be opened on August 14, 1962 and a OPENING AUGUST 14, 30 day time limit will be specified. It will 1962 also be specified that the portion between Palm Avenue and Church Street is to be completed, tested and accepted prior to September 7, 1962 which will permit the St. Adelaide Catholic School to connect before school opens on September 10th. GUZY PROBLEM Attorney Henry asked permission to have full and complete information given to him in this case before an Official Notice to Connect is sent out in order that he may be sure of all the facts to properly represent the District. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 11:25 p.m. : Board of Directors A~p~oved: President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING 7:30 p.m. AUGUST 14, 1962 Directors Present: Chairman(Acting President) LeVesque, presiding, Disch, Forrest and Wall. Directors Absent: ~resident Botts. Others Present: Associate Engineer-Acting Secre- tary, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Attorney, Henry; Consulting Engineers, Joseph A. Rowe of W. P. Rowe & Son and Don Halwes of Campbell & Miller; Constituent, Joseph R. Guzy; Mr. Dick Doss of Pacific Clay Pipe Products Company; Contractor, Michael C. Mize; Con- tractor's representatives of the AAA Construction Company; Mont- clair Sewer Construction Company; Harco Construction Company and Lloyd R. Johnson, Contractor. MINUTES Upon indication that the minutes of the regular meeting of July 24, 1962 had been read and there were no additions or corrections, the Chairman declared the minutes approved as written. BID OPENING - The Chairman announced that this was the time and SEWER COLLECTION place to open bids for furnishing labor and equip- MAIN, BASE LINE, ment to install a sewer collection main on Base PALM TO BUCKEYE IN Line, Palm Avenue to Buckeye Street in Tract 6650, TRACT 6650 Nador Construction Company, all in accordance with District plans and specifications. The following sealed bids were opened and read by the Associate Engineer as Acting Secretary: 1. Ralph De Leon $22,269.12 2. Michael C. Mize 16,644.60