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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/25/1962Sept. 25, 1962 Aplr°ved: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING 7:30 p.m. SEPTEMBER 25, 1962 Directors Present: President Botts, presiding, -~ Disch, Forrest, LeVesque, Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager,Lyons; Engineers Joseph A. Rowe of W. P. Rowe & Son and Don Miller of Campbell & Miller; Attorney Ken Henry; Insurance Agent John Colley; Editor of Del Rosa Times, Jerry Boyd. MINUTES Upon indication that the minutes of the regular meeting of September 11, 1962 had been read and there were no additions or corrections, the President declared the minutes approved as written. BID OPENING WATER The President announced that this was the time MAINS & APPURTEN- and place to open bids for furnishing labor ANCES FOR TRACT and equipment to install water mains and ap- 6513 purtenant facilities in Tract 6513, Nador Con- struction Company, north of Marshall Bovd., -- east of Arden Avenue, all in accordance with District's plans and specifications. The following sealed bids were opened and read by the Secretary: 1. Robert Simon, Contractor $2,851.12 2. Michael C. Mize, Contractor 2,941.66 The President requested Engineer Rowe, in the absence of Associate Engineer, Cole, to re- view the bid proposals and check the extensions, etc. After reviewing the bid proposals to be in order and recommended the acceptance of the low bid of Robert Simon, Contractor, in the amount of $2,851.12 subject to advice of legal counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the bid of Robert Simon, Contractor, in the amount of $2,851.12 was accepted and order made subject to approval of legal counsel and the President and Secretary were authorized to execute a contract on behalf of the District. "~ PRESENTATION OF The President read a letter dated September 21, LETTER REGARDING 1962 from Mr. John Colley of Peyton Taylor & RECOMMENDATION ON Son Insurance Agency regarding their recommend- LIABILITY ations on Liability Insurance. The General INSURANCE Manager stated this letter was a result of the board's request for Mr. Colley to submit his recommendation inasmuch as others who had turned in quotations had done so. After read- ing the letter, the General Manager presented a quotation on Liability Insurance submitted by Morgan & Franz and stated he had received Sept. 25, 1962 the quotation the day after the September 11, 1962 Board Meeting. After considerable dis- cussion by the Board, Attorney Ken Henry was asked his opinion regarding the matter and he assured them no law had been violated in re- ceiving the insurance quotation a day late as the quotations were informal and there would be no law violated if the Board accepted the quota- tion of Morgan and Franz which was the lowest submitted. Attorney Henry stated that the Board may feel a moral obligation to the low bidder of the September 11, 1962 meeting Peyton Taylor & Son Agency) but that they could accept the low quotation of Morgan & Franz of 1,826.74 annual premium plus $154.34 physical damage coverage on the vehicles or equipment for a total of $1,981.08 as opposed to the quotation of Peyton Taylor & Son Agency of 2,034.59. FIRST MOTION Director Forrest moved that in view of not re- ceiving the Morgan & Franz bid with the other quotations of September llth that we award the liability insurance for the coming year to Peyton Taylor & Son Insurance Agency. The motion was seconded by Director Wall but lost for the lack of a majority on the roll call vote. AYES, Directors: Forrest, Wall NOES, Directors: Botts, Disch, LeVesque. SECOND MOTION Director LeVesque moved that the liability in- surance be awarded to Morgan & Franz on their low bid of $1,981.08 for one year. The motion was seconded by Director Disch and carried unanimously by roll call vote. AYES, Directors: Botts, Disch, Forrest, LeVesque, Wall. NOES, Directors: None. BOARD AUTHORIZATION A discussion was held regarding the calling of FOR CALLING BIDS bids. It is the Board's request that items or services involving large sums of money be pre- sented to them at the Board meetings for authorization to call for bids or quotations. No action was taken. JAMES L. PATTERSON The President read a letter dated September 19, REQUEST FOR 1962 from Mr. James L. Patterson, Jr. in which EXTENSION OF SEWER he requested a reasonable extension of time to CONNECTION connect his properties located at 27147, 27155 and 27169 Base Line to the District's sewer facilities. His request indicated the houses on the properties would be removed and store buildings and multiple dwellings would be constructed in their place. The General Manager stated the request appeared to be reasonable and recommended a 90 day extension. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, a 90 day extension was granted to Mr. James L. Patterson, Jr. to connect his properties located at 27147, 27155 and 27169 Base Line to District sewer facilities. FINANCIAL REPORT The Assistant Office Manager presented the Board SEWER & WATER with a written financial report on the sewer and MONTH OF AUGUST Water departments, to be reviewed by the Directors 1962.. and questions or comments to be discussed at the Board Meeting of October 9, 1962. No action taken. Sept. 25, 1962 PROJECTED SEWER The Assistant Office Manager presented a written FINANCIAL REPORT report on the Sewer Department indicating a projected financial position for the months of September, October and November, 1962, said report showing available funds, dis- bursements, debt service and Capital Expenditures. No action was taken. APPROVAL OF The President inquired if the Directors had WARRANTS perused the warrants. Upon answer in the affirmative, a motion was made by Director MOTION Forrest, duly seconded by Director Disch and carried unanimously that the warrants be approved as follows: Water Dept. 1805 thru ~1850 General 1901 " ~1956 " $99,805.79 865 " 912 Payroll 9,081.90 Sewer Dept. 236 thru 254 General $39,080.69 STEP RAISE The General Manager recommended a wage increase VELASQUEZ for Raymond Velasquez, Welder II from temporary range at $2.50 per hour to permanent employee range 25F at $2.57 per hour retroactive to August 16, 1962. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the wage increase as presented and recommended by the General Manager was approved. LIQUIDATED DAMAGE Engineer Miller gave an oral report on the CLAUSE APPROVED sewer main extension in Base Line from Palm ON LLOYD R. JOHI~SON to Tract 6650, work being under contract with CONTRACT Lloyd R. Johnson, Contractor, of Rialto. Miller stated that because of the urgency of the connection for the Catholic School to con- nect to the line on the opening date of school which was to be approximately September 9, 1962, the contract specified that the first phase was to be completed by September 7, 1962. The paragraph entitled "Time of Completion and Liquidated Damages" on pages 1 and 2 of Section I states that - "should the work not be com- pleted within the time hereinbefore specified, the Contractor shall pay to the District the sum of Twenty~five Dollars ($25.00) in addition to the expense to the District as payment of liquidated damages resulting therefrom for each and every day in excess thereof as time of completion is a vital factor in the im- provement program of the District". Engineer Miller stated that he felt the Contractor could have worked more diligently in the completion of the' first phase of the Contract and that due to the leaks and problems involved in the construction and testing of the line, it was necessary to do considerable more inspecting of the job than is normally required. In the discussion which followed by the Board, Attorney Henry was asked to comment. He stated that the clause of Liquidated Damages is not inserted in specifications to necessarily collect monies from Contractors who are diligent, but remind them that it is important to com- plete contracts on schedule. After fully dis- MOTION cussing the matter, Director LeVesque moved to invoke the liquidated damage clause per the contract subject to legal counsel; duly seconded by Director Forrest and carried unanimously.