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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/28/1964APPROVED: G.y. LeVesque~/ President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 28, 1964 CALL TO ORDER The President called the meeting to order at 7:30 p.m. SALUTE TO FLAG All those present joined in the salute to the Flag of the United States of America. ROLL CALL Directors Present: President LeVesque presiding, Disch, Forrest, Littleton, Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Kenneth R. Henry; Consulting Engineers, Joseph A. Rowe of W. P. Rowe & Son and Don Halwes of Campbell Miller; Mr. and Mrs. Venn W. Botts, A. H. Stubblefield, Warner Hodgdon, Tommy Parrish, M. N. Herbert and Imerl Gomez; Gene A. Peele of Coughlin Company and Spencer Sparks of Southern California Water Company. MINUTES The President called for consideration of the minutes of the Regular Meeting of April 14, 1964. MOTION There being no additions or corrections, the minutes were declared approved as written by motion of Director Forrest, duly seconded by Director Littleton and carried unanimously. BID OPENING - The President stated that this was the time and WATER AND SEWER IN place for the opening of bids for the installation H. W. HEERS TRACTS of water mains and appurtenances in Tract 6969 6969 AND 7106 and 7106, H. W. Heers, Inc., developer. This bid is for labor only. The following sealed bids were opened and read by the Secretary: 1. Michael C. Mize, Contractor $10,354.65 2. Coughlin Company 9,270.35 Engineer's Estimate $15,000.00 After the engineers had checked the bids for accuracy, they recommended the low bid of the Coughlin Company subject to the approval of legal counsel. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the low bid of the Coughlin Company in the amount of 9,270.35 was accepted subject to the approval of legal counsel. Apr. 28, 1964 ARROYO VERDE MUTUAL Purther discussion was called for regarding WATER COMPANY SHARE the one share of Arroyo Verde Mutual Water OF STOCK Company stock which came to this District with the purchase of the Leininger property on Alamo Road. Attorney Henry expressed the opinion that District could not lose by hold- ing onto the stock and if assessments proved to be heavy, it could then be turned back to the Company or disposed of by the Board. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the one ~share or.Arroyo Verde Mutual Water Company stock is to be retained by the District until some change would make it undesirable to hold. WARD STREET REQUEST The General Manager-Secretary explained that FOR WATER SERVICE there are eleven families, some of which are on welfare, who are out of water and the extension of water lines would create a hardship. The total cost of the main extension would be impossible for the eleven families to bear. The cost on District main extension of $4.50 per foot would be $3,308.00 which does not include the individual services. In the past, where such circumstances existed, the Welfare Department has worked with the District to see that a portion of the cost is paid for. This area is on Sixth Street between Cooley and Pedley. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the General Manager was authorized to work out a program of 50% of the cost of main extension by District(covering the south side of Sixth Street which could later be recovered when service is requested) with the service con- nections to be paid in cash. The property owners could make payment on a two year basis with a monthly billing with water bill and a Real Estate lien recorded. GENERAL SEWER DISCUSSION - ABATEMENT OF ANISTEK Attorney Henry reported that Abatement papers PROPERTY are prepared to file against James Anistek and Leatrice Anistek, property at 7158 Bangor Avenue, Highland. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, the Secretary was authorized to sign the abatement papers and Attorney Henry authorized to file them with the court. LEONARD-WAELDER The General Manager reported that the Leonard- TRACT 4864 Waelder Tract No. 4864 is running against time for the installation of sewer lines to meet completion of houses being built in their tract. He recommended that since we do have the ease- ment and Agreement from Dr. Clapper and George Hermann has agreed to cooperate with the installation of lines across his tract 7098, that District could hold the annexation hear- ing and the opening of bids the same day and that the annexation of the property to the District has been approved by the San Bernardino County Boundary Commission and the Local Agency Formation Commission. It was pointed out that Attorney Henry had written to George Hermann and obtained his signature on a letter of permission and agreement regarding the sewer line through the easements in his Tract 7098, which will Apr. 28, 1964 permit the plans for construction to go forward. Attorney Henry recommended that on the strength of this, that bids could be called for and opened on May 26th, 1964. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the staff and engineers were authorized to call for and open bids on May 26th since legally the hearing for inclusion could not be called until that date. GENERAL WATER DISCUSSION - REPORT ON MEETING President LeVesque reported on the meeting of WITH S.B. CITY Denslow Green, Joseph Rowe, Harold Rickert and COUNCIL WATER { himself with the Water Committee of the City of COMMITTEE WITH San Bernardino on April 23rd at District Office. ATTORNEY GREEN Complete information was given at that time which was to have been held in confidence. This confidence was broken as the entire infor- mation appeared in the press the next day. The General Manager also added comments. APPROVAL OF WARRANTS The following warrants were reviewed by the directors for questions and approval. Water Division 3755 - 3842 (General) $87,640.21 390 - 447 (Payroll) 11,277.97 $98,918.18 Sewer Division 533 - 542 (General) $41,161.82 MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, the above listed warrants were approved as submitted. WATER STUDY REPORT The water study report on the well at Pacific PACIFIC & BOULDER and Boulder(Warner Hodgdon) was given by Joseph WARNER HODGDON Rowe, Engineer. This well has served 49 acres PROPOSED TRACTS of citrus trees and the well supply was supple- 7081 & 7220 AND mented with stock in North Fork and Bear Valley TRAILER PARK Water Companies. The well is 420 feet deep and pumps 200 gallons per minute. It has a 14" casing and the water level is at 210 feet. The water does meet the District standards. The Well lot is large enough to set up a hydromatic system which would make it a satelite system to the District until it could be incorporated into the overall District facilities. The owner, Warner Hodgdon, indicated he would dedicate to the District the well and well site, 26 shares of North Fork water, 68 shares of Bear Valley, 10 shares of West Highland Well and overlying water rights. COST ESTIMATE FOR A letter from Don Halwes of Campbell & Miller SEWER COLLECTION was presented stating the review of the Sewer SYSTEM BOULDER & Study for main extension to property east of PACIFIC Boulder Avenue which was made and reported last October still appears to be adequate. The President then called upon Don Halwes to present the figures which represented a total of 70,300.00. The sewer line would be continued from easterly of Church Street in Base Line to Boulder, up Boulder to the subdivision. An easement would be required up the east side of Boulder. The complete proposed subdivision will contain 175 lots. Engineer Rowe stated that before action could be taken on the property, the information on the well on the tract would need to be obtained as well as information on interest in the Highland Well Company which had helped serve the property for agricultural purposes to determine whether these would take care of the water stock requirements for the tracts. Mr. Hodgdon stated he would deed the well and well site to the District, turn over Highland Well Company interest to District and would also be willing to release the property below the bench to District at the price he paid for it and would deed the overlying rights to District. Mr. Hodgdon was asked to check immediately on the receipt of a summons in the law suit of the Orange County Water District vs Chino, et al. so the water rights in the well would not be lost. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the staff and engineers and Mr. Hodgdon are to check into and report on all phases of the problem and bring in their recommendation on water and sewer at the next regular meeting, May 12, 1964. MR. STUBBLEFIELD The President called upon Mr. Stubblefield PRESENT who was present, and he stated he would like to know the possibilities of service from this District for his property north~of Highland and east of Palm Avenue. He has 534 acres at varying elevations. He was told that it looks as though sewer service would be possible. He was asked to have a letter requesting annexation for water and sewer service at the next Board Meeting, at which time the staff would be asked to make a report. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried . unanimously, the staff was authorized to work with Mr. Stubblefield on the condition that the letter of request for annexation and services is received from him, after which a report will be given at the Board Meeting of May 26, 1964. TOM PARRISH ALSO The President also noted Mr. Tom Parrish PRESENT present and was told he merely came as a visitor. RESOLUTION NO. 623 Resolution No. 623 was presented to author- AUTHORIZING ize the signatures of the directors and SIGNATURES OF Auditor-Treasurer for entry into District's DIRECTORS FOR ENTRY Safety Deposit Box No. 377 at the American INTO SAFETY DEPOSIT National Bank. BOX This being a general procedure, motion was MOTION made by Director Disch, duly seconded by Director Wall and carried unanimously that Resolution No. 623 be adopted. RESOLUTION NO. 624 Resolution No. 624 was presented to accept CERTIFICATE OF the Certificate of Completion presented by COMPLETION, TRACT Associate Engineer Cole for the installation 6982 BY BOB SIMON of water mains and appurtenances in Tract 6982 and Pumalo, east of Arden Avenue, by Contractor, Robert Simon. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 624 was adopted and the Presi- dent and Secretary were authorized to execute and file a Notice of Completion with the County Recorder. HEARING ON ASSEMBLY The General Manager reported on Assembly Bill BILL 180 No. 180 and amendments stating that it would have hearing April 29th and Attorney Wilson feels it most important that some of the directors should be there in addition to legal MOTION counsel. After discussion, motion was made by Director Wall, duly seconded by Director Disch, that Directors Littleton and LeVesque be flown to Sacramento the morning of April 29th, 1964. The motion carried unanimously. PRESENTATION OF The General Manager presented written reports REPORT ON CLIFFSIDE by Joseph Rowe of W. P. Rowe & Son, on water RANCH WATER USE use at "Cliffside Ranch". These prepared reports were given to Directors to study. No action necessary. DISTRICT TOUR Director Disch inquired if the tour of the ITINERARY District for the Directors was still set for Saturday, May 2nd and was told that it will start that day at 9 a.m. from District office and return at approximately 3:30 p.m. All directors will be called. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:30 p.m. Board of Directors APPROVED: G.~J.?LeVesque~/President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 12, 1964 CALL TO ORDER The President called the meeting to order at 7:30 p.m. SALUTE TO FLAG All those present joined in the salute to the Flag of the United States of America. ROLL CALL Directors Present: President LeVesque presiding, Disch, Forrest, Littleton, Wall. Directors Absent: None. Others Present: Associate Engineer, Cole; Auditor- Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secre- tary, Dudley; Consulting Engineers, Joseph A. Rowe of W. P. Rowe & Son and Don Halwes of Campbell Miller; Attorney Kenneth R. Henry; developer, Warner Hodgdon, and Spencer Sparks of the Southern California Water Company. MINUTES After consideration of the minutes of the Regular Board Meeting of April 28, 1964 which had been mailed to all directors, and there being no cor- MOTION rections or additions, Director Forrest moved and Director Littleton seconded the approval of the