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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/13/1964STEP INCREASE The General Manager recommended a step increase RECOMMENDED FOR for Craig Hardin, Engineering Aide, from 26A @ CRAIG HARDIN $2.12 per hour to 26B @ $2.22 per hour to become effective October 1, 1964. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, Craig Hardin was granted a step increase on October 1, 1964 to step 26B @ $2.22 per hour. DATE STREET WELL The General Manager reported that the new well at Plant 39(Date Street) had its problems and is now producing 2400 gallons per minute with a draw down of 75 feet. The Roscoe Moss Company is having to provide more horse power to develop a greater quantity of water to contract agreement(2500 G.P.M.) therefore more delay. They were granted an extension to September 30th. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, Roscoe Moss Well drillers are to be given an extension on the contract time to September 30, 1964. HIGHLAND Director Forrest asked if the directors could INCORPORATION have a meeting with the people pushing the High- land incorporation in order to find out more about it and put them straight as they are telling that the District is in favor of it. It was definitely stated that we should not take a stand and that we have no right as a District to speak for or against it. Any such meeting must wait until the Joint Powers Agree- ment pending with the City of San Bernardino has been settled. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 11:10 p.m. t/,~f'~ e~cr~et a ry Board of Directors Approved: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 13, 1964 CALL TO ORDER The meeting was called to order by President LeVesque at 7:30 p.m. SALUTE TO FLAG All those present joined in the Salute to the Flag of the United States of America. ROLL CALL Directors Present: President LeVesque presid- ing; Disch, Forrest, Wall. Directors Absent: Littleton. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secretary(Pro-tem) Dorr; Attorney, Henry; Con- sulting Engineers, Joseph Rowe of W. P. Rowe & Son and Don Halwes of Campbell & Miller; Michael C. Mize of Mize Construction Co.; Tom Parrish, Developer; Spencer Sparks of Southern California Water Company; Constituents James Patterson and Don Taylor. MINUTES The President inquired if there were any addi- tions or corrections to the minutes of the regular meeting of this Board, dated September 22, 1964. Director Disch requested a correction in sequence of entry to the minutes be made as follows: Paragraph 11, Page 2: "Director Disch returned to the meeting at 8:12 p.m." be moved up and inserted after Paragraph 4, Page 3. The President then declared the minutes approved with the above noted correction. PUBLIC HEARING ON The Secretary presented the Petition of Annexation ANNEXATION 1964-8 No. 1964-8 together with the Affidavit of Pub- 8014 CHURCH STREET lication of Notice of Hearing showing that the PRODUCTION ELECTRIC publication had been made as required by law. The President announced that this was the time and place set to hear all protests and con- sider all written or oral objections to the proposed annexation. The Secretary certified to the fact that the petition was signed by all of the holders of title to all of the acreage proposed to be annexed. The Secretary stated that all overlying water rights of the landowners had been dedicated to the District. MOTION There being no written or oral objections to the proposed annexation, and discussion had and evidence taken relating to the benefits to the District and the territory proposed for annexation, it was moved by Director Wall, duly seconded by Director Disch and carried unanimously by those directors present, that the hearing be closed. ORDINANCE NO. 241 Ordinance No. 241, being Annexation No. 1964-8, altering the boundaries of the present Dist- rict, was presented to the Board. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously by those directors present, Ordinance No. 241 was adopted by the following roll call vote: AYES, and in favor thereof, Directors: Disch, Forrest, LeVesque and Wall. NOES, Directors: None. ABSENT, Directors: Littleton. BID OPENING - The President stated that this was the time and WATER MAINS & place for the opening of the bids for the in- APPURTENANCES IN stallation of water mains and appurtenances in TRACT 6976 Tract 6976. The following sealed bids were opened and read by the Secretary: 1. Robert Simon, Contractor $1,459.70 2. Michael C. Mize, " 1,462.93 Engineer's Estimate $1,970.00 The engineers checked the bids for accuracy and reported minor discrepancies but not in the low bid of Robert Simon in the amount of 1,459.70. They recommended the acceptance of this bid subject to the approval of legal counsel. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimo6sly by those directors present, the low bid of Robert Simon was accepted subject to the approval of legal counsel. RESOLUTION NO. 658 The General Manager-Secretary reported a Cer- ACCEPTING CERTIFI- tificate of Completion has been submitted by CATE OF COMPLETION W. P. Rowe & Son for the completion of the OF 16 INCH DATE construction work on the Date Street Well, STREET WELL, PLANT Plant No. 39, and recommended Resolution No. 39 658 accepting Certificate of Completion be adopted and authorization be granted for the President and Secretary to execute and record Notice of Completion with the County Recorder. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously by those Directors present, Resolution No. 658 was adopted, and the President and Secretary were authorized to execute and file a Notice of Completion with the County Recorder. HIGHLAND METHODIST The General Manager presented an oral report CHURCH WATER STUDY of study which determined the feasibility of BY DISTRICT STAFF serving water to this property and recommended action now be taken to authorize approval for completion of negotiations for water and sewer service to the Highland Methodist Church. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously by those directors present, the District Staff was authorized to complete negotiations on the basis of the study reports regarding sewer feasibility from Don Halwes of Campbell & Miller at the Board Meeting of September 22, 1964, and the General Manager's presentation noted above. GENERAL WATER DISCUSSION - ACCIDENT CLAIM OF Fund Insurance Company letter dated September JOHN STAMOS VS. 23, 1964 was read, in which it was cited that DISTRICT the Stamos Case has now been referred to Attorneys Cox, Pendleton & Swan of Hemet and advised that further action would be forth- coming. No action was necessary at this time. J.B. HANAUER & CO. Co-respondence was read from J. B. Hanauer & Company offering to plan financing for use in connection with the California Water Project for Districts. No action was necessary at this time. NORTH SAN BERNARDINO Letters were received in connection with the WATER COMPANY purchase of the North San Bernardino Water FURTHER DISCUSSION Company from Leonard Realty & Building Company dated 9-30-64, and Denslow Green dated 10-6-64. The President read the contents ~ the Leonard Realty letter to the Board in which was stated their disagreement with Mr. Rowe, Consulting Engineer, in respect to valuation of real property of the North San Bernardino Water Company refer to minutes report of 9-22-64, Pg. 5, Par. 3). In addition, Leonard Realty included supporting evidence in the form of Exhibits A, B, C and D referenced in the letter to justify their asking price for North San Ber- nardino Water Company of $60,000.00 as opposed to Mr. Joe Rowe's appraisal of $52,530.00. The Denslow Green letter stated concurrence with the appraisal by Mr. Rowe and also advised that payment for purposes of obtaining easements had not been the policy of the District, and only unusual circumstances would warrant this practice. Mr. Green advised he would meet with the staff and Board members October 7th and continue discussion of the matter. The Secretary proceeded ~o inform the Board, for the benefit of the directors unable to attend the meeting with Legal Counsel, of advan- tages and disadvantages discussed and special conditions as follows: 1. Sufficient land to be obtained as a result of a soil survey by laboratory to determine land sufficient to put reservoir on cut ground. 2. Necessary ingress and egress available. 3. Also, that the $60,000.00 to be expended is not to be paid in cash, but as credits for future main extensions in the amount of $37,000.00(est.) 23,000.00(est.) Tank site cost 60,000.00 TOTAL It was suggested that Legal Counsel, Denslow Green, be authorized to draw up or prepare a contract for the purchase of the North San Bernardino Water Company, taking into con- sideration all the aforementioned conditions, for review of the Board at the second meeting in November, with the possibility of approval at that time. Also, it was requested that the draft of the contract be submitted to the North San Bernardino Water Company prior to the second meeting in November for tentative approval of contents. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously by those directors present, Attorney Denslow Green was authorized to prepare a contract for the purchase of the North San Bernardino Water Company, conditions above being noted. I. D.A. Announcement and invitation was read by the CONVENTION Secretary from the Irrigation Districts Association stating the convention is to be held at the Biltmore Hotel, Los Angeles, December 9, 10, 11, 1964. It was suggested by the Secretary that the following personnel Oct. 13, 1964 84!i be present for the one day only presentation of the "Proposed District Reorganization Act." 1. Legal Counsel, Green 2. Associate Engineer 3. Secretary 4. Directors MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously by those directors present, it was directed that the personnel as suggested and Attorney Green attend the I.D.A. Convention as outlined above. SOUTHERN CALIFORNIA Reference to Minute records 9-22-64, Page 5, WATER COMPANY JOINT Par. 4, regarding request for Joint Powers POWERS AGREEMENT Agreement by Southern California Water Company DISCUSSION which mentioned letter to be received from Attorney Green. Said letter was received and read by the Secretary to the Board which stated a Joint Powers Agreement was not to be con- sidered since it would have a limiting effect on the East San Bernardino County Water District. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously by those directors present, this District does not wish to enter into an agreement with the Southern California Water Company. The Secretary was instructed to write a letter of reply to this effect. GENERAL SEWER DISCUSSION REQUEST FOR APPROVAL On explanation of circumstances, it was sug- ADDITIONAL SEWER gested by Engineer Don Halwes that a sewer LATERAL 7106 PALM lateral be installed by the District the same as the other six laterals on Palm Avenue be- tween Base Line and Fisher Street, the additional lateral to be located at 7106 Palm Avenue and such property to be annexed with others along Palm Avenue. MOTION It.was moved by Director Wall, duly seconded by Director Disch and carried unanimously by those directors present, that this District pay for the sewer lateral at 7106 Palm and include the property in the Annexation of Palm Avenue. S.V. HUNSAKER The Secretary and Associate Engineer made a TRACTS 7357 & 7358 general report on the S. V. Hunsaker Condominium CONDOMINIUM citing the manner in which the District will provide water and sewer service, advantages of condominium type living to the owner and the District, in particular the monetary advantage over a single family dwelling. No action necessary. ABATEMENT - Attorney Henry presented abatement papers for DONALD F.STEVENSON the authorization to proceed with abatement of SEWER CONNECTION the property at 3280 Garden Drive, San Bernardino California, which is in the names of Donald F. Stevenson, Doe One, Doe Two and Doe Three, for failure to connect to District sewer facilities upon notice, and authorization for Secretary to sign documents. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, the Secretary was authorized to sign the abatement documents and Oct. 13, 1964 Attorney Henry to file them with the Court. GRACE EASTUP Attorney Henry presented an oral request with EXTENSION ASKED explanation, to file for a 90 day extension for Grace Eastup, 25976 9th Street, due to cir- cumstances warranting such extension. He also recommended that a "Notice of Necessity to Connect to Sewer" be prepared and recorded. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those Directors present, a 90 day extension was granted to Grace Eastup and authorization to prepare a "Notice of Necessity to Connect to Sewer" for recording. MANAGER'S REPORT - PER DIEM RATE The President requested Attorney Henry to BOARD MEMBERS read an excerpt from the Water Code, Section 30508 covering Per Diem Rates for Board Members for Performance of Other Duties than Board Meetings. Attorney Henry read the code sec- tion and commented on same. MOTION A motion was made by Director Disch, duly seconded by Director Forrest to set a per diem rate of $20.00 per day; however, after dis- cussion this motion was withdrawn and action tabled until a committee could be appointed to study the problem and report back to the Board. The President then appointed a Committee com- prising Directors Forrest and Disch to study this problem and make a report at the October 27th Board Meeting. Attorney Henry offered assistance to the cor~nittee in preparation of a Policy Resolution to handle this problem of "Fixing the Per Diem Amount." After discussion, it was suggested the Com- mittee take up the following matters in connection with this study: 1. What is to be considered other duties? 2. If a matter is other duties, are they essential? 3. If a matter is other duties, is it beneficial? 4. What groups are to be considered as requiring the attendance of the East San Bernardino County Water District Board members? A. Regional Economic Development Council. B. Inland Action. C. Upper Santa Ana River Water Coordinating Council. 5. Possibility of per diem rate being retro- active. FURTHER DISCUSSION Consulting Engineer Joseph Rowe reported on AND REPORT ON TOM his study of the wells and surface water on PARRISH PROPERTY the Reservoir lot located between Del Rosa Avenue and Sterling Avenue at the north end of Osbun Road, this property being owned by Mr. Tom Parrish(approximately 7 1/2 acres). He reported surface flows on the property were recorded at 15 gallons per minute or 23 acre feet per year. He reported this measurement could be the low flow for the season and that more measurements should be made and figure a mean average flow for several years. He re- ported that the wells had not been pumped for a period of six or seven years. He further reported he had contacted Attorney Green and discussed the entire matter with him. He stated Attorney Green felt something could be worked out whereby the District could use the water from the reservoir lot but felt that it would be necessary for the District to own the area of the lake and they could lease such lake back to the property owner. Mr. Rowe pointed out that if this were done, it may make Mr. Parrish's land an undesirable piece of property for re-sale. Mr. Parrish indicated his interest is to see if the water in the res- ervoir lot could be dedicated to the District for credit under District's water formula for the 23 acres he owns on Orange Street approxi- mately 800 feet north of Highland Avenue. He stated however, if there was to be a cloud on his reservoir lot property by dedicating the area of the lake to District, he would not care to have that happen and he would make arrange- ments for dedication of water shares for the 23 acres if and when he required service. It was suggested to Mr. Parrish that at the time he is ready to develop his 23 acres, he come to the Board of Directors and that an extension of water and sewer lines cost be made in detail. No action taken. EXCHANGE OF LAND A request was made by James Patterson, present at WITH DISTRICT BY the Board Meeting, for an exchange of piece of JAMES PATTERSON property in the area of llth and Cole, Highland, which parcel is owned by the District and is to be used as a future well site(acquired in 1957-58). Mr. Patterson desires the location for a house. The property he proposes to ex- change is 50 x 36 feet. Engineer Rowe stated he felt the minimum size of the lot should be 50 x 50 feet with 10 x 70 foot drive to alley. General discussion ensued regarding merits and conditions of exchange as follows: 1. Zoning to be guaranteed by Mr. Patterson for well site use. 2. Ingress and egress. 3. No cost to District for exchange. 4. Patterson to pay for Title policy. 5. Arrangement for easement to be acquired in alley from Stewart Davidson by Patterson. The Secretary suggested that the exchange be placed in escrow with all costs to be borne by Mr. Patterson. MOTION Upon motion by Director Wall, duly second-d by Director Forrest and carried unanimously by those directors present, the exchange of property is to be placed in escrow subject to Legal Counsel, Mr. Patterson to take the steps to open the necessary escrow. DEL ROSA MUTUAL A request was made by Del Rosa Mutual Water WATER COMPANY Company for agricultural water for Mrs. Harold REQUEST FOR WATER Chandler for citrus acreage on property adjac- FOR CHANDLER LAND ent to Del Vallejo Junior High School in lieu of $5,000.00 expenditure in water transmission mains on Mountain Avenue. Oct. 13, 1964 The General Manager explained that the line does not merit the expenditure of $5,000.00 in order to deliver water only to Mrs. Chandler's property and that approximately 80% of the cost of the line would be borne by the District because of their percentage of ownership in Del Rosa Mutual. He recom- mended the sale of surplus water on an agricultural basis at a price ba~d on so much an acre foot. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously by those directors present, it was agreed the District sell 10 to 21 acre feet of agricul- tural water to Del Rosa Mutual Water Company for service to the Chandler property at a price to be determined by the staff and re- ported to the Board at their meeting on October 27, 1964. CALL FOR BIDS ON Authorization was requested from the Board PUMP HOUSE AT for the Consulting Engineers, Campbell & Miller, PLANT 39 to design, call for and open bids for a Pump House at Plant 39 at the regular board meeting of November 10, 1964 at 7:30 p.m. The General Manager further explained this was at the Date Street Reservoir. The rough es- timate was $7,500.00 which was budgeted for 1964-65. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously by those directors present, it was agreed in accordance with the foregoing, that the Engineers were to design and call for bids for the Pump House.at Plant 39 on November 10, 1964 at 7:30 p.m. at District office. CALL FOR BIDS ON Authorization was requested from the Board EQUIPMENT AT PLANT of Directors to call for informal bids for 39. deep well pump, four(4) booster pumps, and electrical controls within the Pump House at Plant 39. The General Manager stated that the estimate for this equipment was $26,000.00 and had been budgeted for 1964-65. Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, it was agreed that an informal call for bids be made for equipment referenced above, specifying that no less than three companies be contacted. ABANDONED WELL Director Disch asked if the District had an OPEN CASING abandoned well on Date Street with an open casing which opening had been called to his attention. The District does not have a well in this area. General Manager Rickert stated that the well, in all probability, is the Seley Well on Pumalo between Del Rosa Avenue,and Sterling Avenue. ADJOURNMENT There being no further business to come be- fore the meeting, adjournment was declared at 11:03 p.m. ffarold G. R~ert, Secretary Board of Directors Oct. 27, 1964 Approved: Presi ~nt EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 27, 1964 CALL TO ORDER The President called the meeting to order at 7:30 p.m. SALUTE TO FLAG All those present joined in the salute to the Flag of the United States of America. ROLL CALL Directors Present: President LeVesque pre- siding; Disch, Forrest and Wall. Directors Absent: Littleton. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Henry; Consulting Engineers, Joseph Rowe of W. P. Rowe & Son and Don Halwes of Campbell & Miller; Spencer Sparks of Southern California Water Company. MINUTES The President inquired if there were any additions or corrections to the minutes of the regular meet- ing of October 13, 1964. There being none, he declared them approved as submitted. PUBLIC HEARING OF The Secretary presented the Petition of Annexa- ANNEXATION 1964-14 tion No. 1964-14 together with the Affidavit of GERICKE Publication of Notice of Hearing showing that the publication had been made as required by law. The President announced that this was the time and place to hear any protests and consider written or oral objections to the proposed annexation. The Secretary certified to the fact that the petition was signed by all of the holders of title to all of the acreage proposed to be annexed. There being no written or oral objections to the proposed annexation, and discussion had and evidence taken relating to the benefits to the District and the territory proposed for annexa- MOTION tion, it was moved by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, that the hearing be closed. ORDINANCE NO. 242 Ordinance No. 242, being Annexation No. 1964-14, altering the boundaries of the present District, was presented to the Board. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously by roll call vote of those directors present, Ordinance No. 242 was adopted.