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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/09/1965Jan. 26, 1965 JOINT POWERS AGP~E- The General Manager read a letter from Attorney MENT OF 1965 BETWEEN Denslow Green who had sent several copies of THE DISTRICT AND THE his draft of the Joint Powers Agreement of CITY OF SAN 1965 between this District and the City of BERNARDINO San Bernardino. The General Manager noted several exceptions as follows: Page 5, Section 7, paragraph 1, "water to be furnished to the District" should read "by the District". Page 6, Section 9, Place of Delivery of Water, line 2 says "Plant No. 24". Further negotia- tions set the location as Plant 11 and 24. Page 8, Section 13, Payment by City to Dist- rict, line 1 states "City agrees to pay District $12.00 per acre foot". This figure should be $14.45. Page 7, paragraph 1 on lines 4 and 7 where Plant 24 is referred to, Plant 11 should be added. These changes will be discussed with Attorney Denslow Green. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 11:35 p.m. do~.D~Ckc~t~ Secretary Approved: J. LeVes~e, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 9, 1965 CALL TO ORDER The President called the meeting to order at 7:30 p.m. SALUTE TO THE FLAG All those present joined in the Salute to the flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorneys Ernest A. Wilson, Kenneth R. Henry and Robert J. Farrell; Consulting Engineers, Joseph A. Rowe and Don Halwes; Marjory Dorr of this office, Jan Held of East Valley Publications; Spencer Sparks of Southern California Water Company; Venn Botts, Herbert J. Maranz,~ewane A. Nickell. MINUTES The President inquired if all had read the minutes and if there were any additions or corrections. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, the minutes of the Regular Board Meeting of January 26, 1965 were approved as submitted. BOND ISSUE REPORT Consulting Engineer, Joseph Rowe presenting AND DISCUSSION the engineering aspects of Capital Improvements needed in the District, gave the following cost ROWE REPORT breakdown for a $3,000,000.00 Bond Issue. 1. Wells $120,000 2. Pumps & appurtenances 260,000 3. Reservoirs 620,000 1,000,000 $1,000,000 4. Transmission Mains & Reserve 700,000 5. Distribution facilities, Main replacements and reserve for future extensions 750,000 2,450,000 6. Miscellaneous & Contingencies at 17 1/2 % 430,000 7. Bond Reserve - $40,000 per million. 120,000 Total $3,000,000 WILSON REPORT The General Manager stated that Attorney Wilson was at the meeting for the purpose of discussing a new program of a bond issue which would dove- tail into our present Water Revenue and General Obligation Bonds. Attorney Wilson explained the Bonding facts, figures and types of bonds as well as the method of proceeding with a Bond Election. He stated he had reviewed the 1963-64 Audit and found the Financial condition of the Water Division excellent and could see no reason why a $3,000,000 bond issue could not support itself over a thirty year period without the necessity of increasing water rates to pay off the debt service. The entire matter was dis- cussed with the directors, with many questions and answers to clarify all points under dis- cussion. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, the authorization was given for the General Manager, staff and Legal Counsel to draw up the necessary resolution to proceed with this pro- posed bond program to be presented at the Board Meeting of February 23, 1965. MOTION - DIED FOR Upon motion by Director Disch, the staff, LACK OF A SECOND engineers, and Bonding Attorney were requested to bring to the next meeting, charts, maps or audio equipment to illustrate the capital im- provements, including locations, to be made each year under the suggested bond issue." The motion died for lack of a second. MR. NICKELL PRESENT The President called upon Mr. Nickell for any comments he might have, since he was a visitor at the meeting. He stated he was merely interested. 904 9, 19 5 RESOLUTION NO. 691 Resolution No. 691 was presented to authorize CANCELLATION NOTICE the President and Secretary to execute and OF NECESSITY OF record a "Cancellation of Notice of Necessity CONNECTION TO PUBLIC of Connection to the Public Sewer" Josephine M. SEWER. LEWIS ESTATE Lewis Estate at 26323 9th Street, Highland. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 691 was adopted. RESOLUTION NO. 692 Resolution No. 692 was presented to authorize CANCELLATION NOTICE the President and Secretary to execute and OF NECESSITY OF record a "Cancellation of Notice of Necessity CONNECTION TO PUBLIC of Connection to the Public Sewer" on the SEWER. HAZEL LOVITT property of Hazel Lovitt, American National Bank Trust No. 353 at 26566 Ward Street, Highland, California. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Resolution No. 692 was adopted. LETTER FROM ATTORNEY A letter was read from Attorney Robert J. FARRELL Farrell accepting invitation to attend the two February Board Meetings to consider him as General Counsel for the District. He was called upon for any statements he might wish to make. It was then suggested that possibly he would like to write a letter to the Directors outlining his terms, schedule of fees, whether or not there would be any con- flict of interests and his availability to District for meetings and conferences. This he agreed to do. LETTER FROM ATTORNEY Mr. Maranz was present to hear the explanation HENRY REGARDING by Attorney Henry regarding his proposal for LEASING DISTRICT use of District property at Lynwood and PROPERTY FOR TENNIS Harrison for a Tennis Club on a lease basis. CLUB The Water Code of the State of California which governs all phases of District operation, was referred to and explained to the Directors and Mr. Maranz because it would be impossible to lease the land to him for the Tennis Club. PROXY FOR BEAR The Annual Meeting of the Bear Valley Mutual VALLEY MUTUAL WATER Water Company is to be held February 16, 1965 COMPANY ANNUAL at 10:00 a.m. and it was recommended that the MEETING General Manager be appointed as proxy to vote the shares owned by the District. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, General Manager, Rickert, was appointed as Proxy to vote the shares owned by the District at the Annual Meeting of the Bear Valley Mutual Water Company. FEATHER RIVER PROJECT MEMBERSHIP An invoice was received from the Feather River Project Association for membership in the association for the year 1965 in the amount of 25.0O. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the $25.00 membership in the Feather River Project Association is to be paid. CORRESPONDENCE - Letters were read acknowledging receipt and consideration of the resolutions regarding pending legislation from U. S. Senator Thomas H. Kuchel, Congressman Dyal, State legislators Carley V. Porter, John Quimby, Stewart Hinckley and from the office of Governor Edmund G. Brown. GENERAL SEWER DISCUSSION TIME EXTENSION A letter from Mr. & Mrs. Marvin E. Clements was REQUEST TO CONNECT read. They requested an extension of time in TO SEWER - MARVIN which to connect to District sewer facilities E. CLEMENTS due to financial problems. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, a 90 day extension from this date was granted to Mr. and Mrs. Marvin E. Clements of 7977 Victoria Avenue, Highland. LETTER DEL ROSA A letter was read from Mr. Tyler, Manager of the BOWL LANES Del Rosa Bowl, claiming damages to their sewer line inflicted by Contractor Robert Simon when the water lines were put in. A statement from the Ballard Plumbing Company with a covering letter were attached to Mr. Tyler's letter in which he asks that the District pay the $513.50 plumbing bill for the repair on January 4th, 1965. Attorney Henry advised the General Manager to write to Mr. Tyler, acknowledging receipt of his letter and enclosures, then submit the matter to Robert Simon, Contractor, referring to Hold Harmless clause as well as other conditions under his original contract, asking that he take care of the bill. Also send copies of the letters, etc. to District's insurance carrier. He recommended that no other action can be taken at the present time. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the General Manager is to carry out Attorney Henry's recommendations. ABATEMENT REPORT Attorney Henry reported that 29 abatements have been prepared and filed for connections to District sewer facilities. Only 5 are still in the work; all the rest have been dismissed or cancelled due to connection. Two of those 5 will probably connect. SUBSTITUTION OF Attorney Henry presented a form of Substitution ATTORNEYS of Attorneys to be signed by the General Manager, then by Attorney Farrell as the substitute At- torney in the abatement against Calvin M. and Leona Bailey. Papers of Declaration of Non- Military Status are also prepared in this action. He recommended this be held up for the time being. LLOYD'S CONSTRUCTION A letter from Lloyd's Construction Company was COMPANY EXTENSION read in which he requested a further extension of time on the Contract due to the Transformer enclosure unit(chain link fencing and racks), having to be manufactured and exact date of delivery not known. He asked that the time be extended to March 3, 1965 for receipt and construction of this item. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, the extension of completion date of the contract of Lloyd's Construction Company to March 3, 1965, was granted only as to the chain link fence enclosure unit. by Director Ditch and carried unanimously, President LeVesque's resignation as President was accepted with regret and the General Manager was authorized to write a letter to Director LeVesque expressing the appreciation of the Board and the District for the service rendered and that he remain as chairman until a successor has been appointed. Director LeVesque nominated John Littleton to fill the vacancy as President of the Board of Directors. MOTION Director Wall moved the nominations be closed. Seconded by Director Ditch and carried unani- mously. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Director Littleton was elected to the Presidency by acclamation. Director Littleton then assumed the chairmanship as President of the Board of Directors. ADJOURNMENT Since there was no further business to come before the meeting, the President declared adjournment at 10:30 p.m. Haro~Oarold G. R£~ert,. Secretary Board of Directors APPROVED: JJ. LeVesq~t President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 23, 1965 CALL TO ORDER The President called the meeting to order at 7:30 p.m. SALUTE TO THE FLAG All those present joined in the Salute to the Flag of the United States of America. ROLL CALL Di~eb~o~s~P~esent: Ditch, Forrest, LeVesque, Littleton, Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor- Treasurer, Bragg; Assistant Office Manager, Lyons; Record- ing Secretary, Dudley; Attorneys, Kenneth R. Henry and Robert J. Farrell; Consulting E~gineers, Joseph Rowe and Don Halwes; Kenneth Mabrey, James E. Rinehart, R. J. Farren, Ina M. DeLong, Margareta P. Quiel, Cathleen Mummery, Steve Beraksa, Dewane A. Nickell, Marvin Welts. MINUTES The President inquired if there were any additions