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HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 06/06/2022COMMUNITY ADVISORY COMMISSION JUNE 6,2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland,and portions of San Bernardino County. EVWD operates under the direction of a 5-member elected Board. COMMISSIONERS Dr.Alan Kay Commissioner Vincent Laster Commissioner Dr.Pamela Miller Commissioner Gail Shelton Commissioner Fred Yauger Commissioner Kelly Malloy Director of Strategic Services Special Community Advisory Commission Meeting June 06,2022 6:00 PM 31111 Greenspot Road,Highland,CA 92346 PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider Approval of the May 19,2022 Commission Meeting Minutes INFORMATIONAL ITEMS 2.Fiscal Year 2022-23 Budget Overview DISCUSSION AND POSSIBLE ACTION ITEMS REPORTS 3.Commissioners’Comments 4.Staff’s Comments ADJOURN COMMUNITY ADVISORYCOMMISSIONJUNE6,2022EastValleyWaterDistrict was formed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.COMMISSIONERSDr.AlanKayCommissioner VincentLasterCommissionerDr.PamelaMillerCommissioner GailSheltonCommissioner Fred Yauger Commissioner Kelly Malloy Director of Strategic Services Special Community Advisory Commission Meeting June 06,2022 6:00 PM 31111 Greenspot Road,Highland,CA 92346 PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider Approval of the May 19,2022 Commission Meeting Minutes INFORMATIONAL ITEMS 2.Fiscal Year 2022-23 Budget Overview DISCUSSION AND POSSIBLE ACTION ITEMS REPORTS 3.Commissioners’Comments 4.Staff’s Comments ADJOURN COMMUNITY ADVISORYCOMMISSIONJUNE6,2022EastValleyWaterDistrict was formed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.COMMISSIONERSDr.AlanKayCommissioner VincentLasterCommissionerDr.PamelaMillerCommissioner GailSheltonCommissionerFredYaugerCommissionerKellyMalloyDirectorofStrategicServicesSpecialCommunityAdvisoryCommissionMeetingJune06,2022 6:00PM31111GreenspotRoad,Highland,CA92346PLEASENOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider Approval of the May 19,2022 Commission Meeting Minutes INFORMATIONAL ITEMS 2.Fiscal Year 2022-23 Budget Overview DISCUSSION AND POSSIBLE ACTION ITEMS REPORTS 3.Commissioners’Comments 4.Staff’s Comments ADJOURN Agenda Item #1 June 6, 20221 4 1 5 Meeting Date: June 6, 2022 Agenda Item #1 Consent Item Regular Meeting TO: Commission Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Consider Approval of the May 19, 2022 Commission Meeting Minutes RECOMMENDATION Staff recommends that the Board of Commissioners approve the May 19, 2022 Commission meeting minutes. BACKGROUND / ANALYSIS N/A AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Public Affairs and Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: Kelly Malloy Director of Strategic Services ATTACHMENTS May 19, 2022 Commission meeting minutes 1 Minutes 05-19-22 cmc 4 1 8 Subject to approval EAST VALLEY WATER DISTRICT May 19, 2022 COMMUNITY ADVISORY COMMISSION MINUTES Cecilia Contreras, Public Affairs Coordinator, called the meeting to order at 6:00 pm and led the flag salute. PRESENT: Commissioners: Kay, Laster, Miller, Shelton, Yauger ABSENT: Commissioners: None STAFF: Kelly Malloy, Director of Strategic Services; Brian Tompkins, Chief Financial Officer; William Ringland, Public Affairs/Conservation Manager; Cecilia Contreras, Public Affairs Coordinator GUEST(s): None PUBLIC COMMENTS The Public Affairs Coordinator declared the public participation section of the meeting open at 6:00 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE NOVEMBER 18, 2021 COMMISSION MEETING MINUTES M/S/C (Miller-Shelton) that the November 18, 2021 Commission meeting minutes be approved as submitted. APPROVE THE FEBRUARY 17, 2022 COMMISSION MEETING MINUTES M/S/C (Miller-Shelton) that the February 17, 2022 Commission meeting minutes be approved as submitted. FISCAL YEAR 2022-23 BUDGET OVERVIEW The Director of Strategic Services and the Chief Financial Officer provided an overview of the upcoming Fiscal Year 2022-23 budget goals and objectives and the projected revenue expenses to the Commission. Information only. Dr. Kay left the meeting at 7:15 pm. COMMISSIONER COMMENTS 2 Minutes 05-19-22 cmc 4 1 8 Mr. Yauger stated that he would like to see if the Board meetings could be recorded and made available to the public. Mr. Laster stated that he appreciated how easy the process was to receive a variance for his pool being redone; and that he would like to know if anything could be done at Plant 25 to make it look more aesthetically pleasing. Ms. Shelton stated that since we are getting so close to the SNRC grand opening, that staff and Commissioners should promote it as much as possible. Information only. STAFF COMMENTS The Director of Strategic Services thanked the Commissioners for their patience and dedication to this commission and that they are greatly appreciated; that staff will provide a SNRC tour for them if they would like prior to the grand opening ceremony. Information only. ADJOURN The meeting adjourned at 7:46 pm. Kelly Malloy Director of Strategic Services Agenda Item 2 June 6, 20221 Meeting Date: June 6, 2022 Agenda Item #2 Informational Item Regular Meeting TO: Commission Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Fiscal Year 2022-23 Budget Overview RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Each year the District must complete the development of the budget document, which serves as the program guide and financial plan for the organization. This is a substantial process that begins in January of each year with the update of the Five Year Plan, followed by the development of the District-wide Goals and Objectives. From that point, staff develops Goals and Objectives for consideration by the Governing Board. Concurrently, staff develops revenue projections. The next phase of the budget process is the development and consideration of the program and capital expenses. This ensures that the District can maintain a balanced budget that allows for the implementation of the priorities for the year. The Community Advisory Commission discusses the draft information as an enhanced transparency measure. The Governing Board will be be presented the information for consideration of adoption at the June 22 Regular Board Meeting, with the Fiscal Year beginning on July 1. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance and Public Affairs Departments. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item 2 June 6, 20222 Meeting Date: June 6, 2022 Agenda Item #2 Informational Item Respectfully submitted: Brian Tompkins Chief Financial Officer ATTACHMENTS FY 2022-23 Expense Presentation Presentation FY 2022-23 Budget Reports Backup Material OPERATING & CAPITAL BUDGETS FY 2022-23 Brian Tompkins, Chief Financial Officer June 6, 2022 2 Optimize Infrastructure Make Progress on Design and Construction of Essential Capital Improvement Projects that will Enhance Water Supply Reliability, Reduce System-Wide Water Losses, and Protect Water Quality Maximize the District’s Position Complete Construction and Commissioning of the Sterling Natural Resource Center to Allow for the Transition into Full-Time Operations Financial Stability with Full Understanding of Operational Complexities Adjust Operations to Meet the Changing Requirements of the COVID-19 Pandemic Protect Organizational Investments Conduct a Professional Recruitment Campaign, Resulting in the Selection and Transition to the Next General Manager/CEO Update District’s Succession Plan to Consider Anticipated Staffing Changes and Professional Development Opportunities Continue to Have Others See the District as a Premier Agency Assess CHEF to Support Establishing an Action Plan Consistent with the Organizational Mission DISTRICT-WIDE GOALS 3 OPERATING BUDGET SUMMARY DESCRIPTION WATER FUND WASTEWATER FUND RECLAMATION FUND TOTAL Revenue Sales & Services $ 27,385,000 $ 5,621,000 $ 9,851,000 $ 42,857,000 SNRC Non-Rate Revenue - - 2,512,000 2,512,000 Other Charges 510,000 95,000 - 605,000 Interest & Miscellaneous Revenue 60,000 5,000 11,000 76,000 TOTAL REVENUE $ 27,955,000 $ 5,721,000 $ 12,374,000 $ 46,050,000 Expenditures Operations 19,930,000 4,657,000 8,674,000 33,261,000 Debt Service 3,080,000 274,000 700,000 4,054,000 Capital Outlay 720,000 475,000 - 1,195,000 Capital Improvement Projects 5,425,000 315,000 - 5,740,000 Transfer To (From) Reserves (1,200,000) - 3,000,000 1,800,000 TOTAL EXPENDITURES $ 27,955,000 $ 5,721,000 $ 12,374,000 $ 46,050,000 4 DISTRICT-WIDE REVENUES REVENUE CONSIDERATIONS Water Consumption Based on FY 2019-20 Meter Charge and tiered rate increase, effective January 2023 Wastewater Change to Wastewater Collection and Treatment Rates, effective January 2023 Other Income Rising interest rates Adjusted disconnection charges due to end of disconnection moratorium SNRC non-rate revenue Water Sales 17,700,000 Meter Charges 9,685,000 Other 681,000 SNRC Non-Rate Revenue 2,512,000 Wastewater Treatment 9,851,000 Wastewater Collection 5,621,000 TOTAL REVENUE -$46,050,000 5 DISTRICT-WIDE EXPENSES FUNDED BY OPERATING REVENUE EXPENSE CONSIDERATIONS Inflation and Long Lead Times Water Availability / Power Costs Transition From SBMWD Treatment Services Contract Services –SNRC and Others Salary Survey Capital Projects Previously Deferred Employment Expenses 13,331,000 Water Costs 286,000 Contracted Wastewater Treatment 3,000,000 Power Costs 2,890,000 Materials & Supplies 2,148,000 Contract Services 10,935,000 Other Operating Expenses 671,000 Debt Service 4,054,000 Capital Expenditures 6,935,000 Reserve Transfers 1,800,000 TOTAL EXPENSES -$46,050,000 PROGRAM OVERVIEW 6 7 BUDGET SUMMARY BY PROGRAM DESCRIPTION WATER FUND WASTEWATER FUND RECLAMATION FUND TOTAL FY 2021-22 BUDGETED CHANGE 1000 - Governing Board $ 331,800 $ 142,200 $ - $ 474,000 $ 244,000 94% 2000 - General Administration 961,800 412,200 - 1,374,000 1,329,000 3% 2100 - Human Resources 1,178,600 492,400 267,000 1,938,000 1,672,000 16% 2200 - Public Affairs 1,216,600 521,400 - 1,738,000 1,844,000 -6% 2300 - Conservation 917,000 - - 917,000 614,000 49% 3000 - Finance & Accounting 834,400 357,600 - 1,192,000 1,271,000 -6% 3200 - Information Technology 949,200 406,800 - 1,356,000 1,237,000 10% 3300 - Customer Service 702,000 526,500 526,500 1,755,000 1,447,000 21% 3400 - Meter Services 278,000 - - 278,000 321,000 -13% 4000 - Engineering 1,126,300 482,700 - 1,609,000 1,592,000 1% 5000 - Water Production 4,957,000 - - 4,957,000 4,539,000 9% 5100 - Water Treatment 930,000 - - 930,000 900,000 3% 5200 - Water Quality 557,000 - - 557,000 521,000 7% 6000 - Maintenance Admin 388,800 43,200 - 432,000 420,000 3% 6100 - Water Maintenance 3,082,000 - - 3,082,000 2,658,000 16% 6200 - Wastewater Maintenance - 880,000 - 880,000 950,000 -7% 6300 - Water Reclamation - - 7,480,000 7,480,000 9,555,000 -22% 7000 - Facilities Maintenance 888,600 321,900 400,500 1,611,000 1,216,000 32% 7100 - Fleet Maintenance 630,900 70,100 - 701,000 563,000 25% TOTAL $19,930,000 $ 4,657,000 $ 8,674,000 $33,261,000 $32,893,000 1% 8 BUDGET SUMMARY BY PROGRAM Provide Organizational Direction and Set Expectations Through Policy Decisions Consistent with the Five-Year Work Plan Complete a Professional Recruitment Campaign for the General Manager/CEO Position Evaluate the Flexible Work Schedule Pilot Program That May Need Policy or Board Action for Operational Changes Consider Actions Related to the North Fork Water Company Conduct General Manager/CEO Annual Evaluation, Including Establishment of FY 2023-24 Goals Address Policy Decisions Related to the Sterling Natural Resource Center (SNRC) Consider Agenda Items Related to Project Completion and Commencement of the SNRC Participate in Activities that Encourage Community Engagement for the SNRC Conduct All Activities Required for the Board of Directors Election Coordinate with the San Bernardino County Registrar of Voters to Hold 2022 Elections Update and Post Electoral Information on the District’s Website in Accordance with Statutory Requirements Review and Update the Candidate Orientation Program 9 GOVERNING BOARD 1% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 244,000 $ 474,000 94% Complete Consolidation/ Dissolution of North Fork Water Company (NFWC) Acquire the Remaining 9 Shares of NFWC Not Owned by the District Maintain NFWC Annual Compliance Review Consult with Legal Counsel to Determine How the NFWC Will Operate in the Future Develop Document Management Process Enhance the District’s Electronic Document Repository by Developing A Naming Convention for Efficient Document Retrieval Scan Vital Documents and Incorporate Them into the Electronic Document Repository Coordinate and Train District Staff to Ensure the Document Repository System is Used Consistently Continue the Destruction of Documents in Compliance with Records Retention Policy Develop District Clerk Handbook Evaluate and Identify Best Practices to be Included in the New Handbook Coordinate with Relevant Staff and Incorporate Comments and Suggestions into the Handbook Prepare Draft Handbook Community Heritage Education Foundation (CHEF) Coordinate at Least One Meeting with Committee Members to Discuss Long-Term Action Priorities Develop an Action Plan That Considers Activities and Functions of the Non-Profit Operations 10 GENERAL ADMINISTRATION 4% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,305,000 $ 1,374,000 5% Implement Workforce Programs in Support of the SNRC Continue to Recruit and Onboard Quality Candidates to Join the SNRC Team Facilitate a Transition Plan for Current Staff Relocating to the SNRC Site Create Administrative Policies Regarding Work Schedules and Standby Responsibilities for SNRC Maintenance and Operations Promote a Positive Organizational Culture that Maintains a Supportive and Encouraging Work Environment Update the District’s Succession Plan to Identify Organizational Growth and Provide Training and Development Opportunities for Staff Identify Opportunities to Connect the New General Manager/CEO with Staff Across the Organization in Order to Foster Relationships, Solicit Feedback, and Maintain a Positive Culture Evaluate Post-Pandemic Work Scheduling to Create a Policy that Maintains District Work Expectations while Allowing Scheduling Flexibility Promote Regional Involvement and Provide Workforce Experience and Educational Opportunities Engage in Local Industry Partnerships to Share the Water and Resource Management Pathway’s Value to Local Industry Employers Enhance the Paid Internship Program for Local Youth to Encourage Work Experience Opportunities and Prepare a Pipeline of Talent for the Water Industry Create a Marketing Campaign to Educate the Community About SNRC Volunteer Opportunities 11 HUMAN RESOURCES 6% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,644,000 $ 1,938,000 18% Advance Construction of the SNRC and Implement Facility Operations Develop Quarterly Community Activities to Maximize the SNRC Public Space Including Facility Rentals and Hosted Events Implement the Wildlife Management Plan Training and Monitoring Program Identify and Engage Community Stakeholders Regarding SNRC Construction and Commissioning Utilize Communication Methods that Enhance the District’s Brand Re-Engage with Community Members and Organizations as Post COVID-19 Activities Resume In-Person Highlight the District’s Premier Agency Standards Through Presentations / Engagements with National and Regional Organizations such as ACWA, CMUA, WateReuse, CSDA, and PRSA Continue Enhancing Digital Outreach Tools to Increase Customer Engagement and Online Presence of the District Advance the District’s Emergency Preparedness Program Hold Bi-Annual Reviews of the Emergency Response and Hazard Mitigation Plans Implement the Updated Emergency Response Training Program Following Plans Established by the District, Including Hosting a Tabletop Exercise Monitor Grant Funding Opportunities to Construct Mitigation Measures Identified in the District’s Emergency Plans 12 PUBLIC AFFAIRS 5% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,844,000 $ 1,738,000 -6% Coordinate Necessary Program Working Groups to Complete Conservation Reports Facilitate Working Group Meetings for the Purpose of Tracking Informational Data Requests for State Mandated Reports Prepare and Submit Required Regulatory Reports Such As the Supply and Demand Assessment, Drought Risk Assessment, and Urban Water Use Objectives Evaluate Rebate Program Success and Implement Program Enhancements Enhance Rebate Programs to Maximize Customer Water Savings Through the Development of New Rebate Opportunities Focusing on Inefficient Outdoor Use Develop Digital Material and Other Educational Elements to Provide Customers with Conservation Resources, Free Community Events, and Promote Four Workshops Participate in the Legislative Process as it Relates to Changes in Conservation Regulations Actively Participate in the Legislative and Regulatory Process, and Update District Stakeholders on Relevant Impacts to the District’s Programs Continue Monitoring Legislation Related to Low-Income Rate Assistance, Residential Water Use Standards, and Communicate Changes Affecting District Operations Complete Semi-Annual Conservation and Legislative Updates to Staff, the Governing Board, and Quarterly Updates to the Legislative and Public Outreach Committee and Community Advisory Commission 13 CONSERVATION 3% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 414,000 $ 917,000 121% Ensure Financial Stability with Full Understanding of Operational Complexities Establish SNRC Debt Service and Other Reserves Required to Comply with Agreements Complete Final Billings/Reconciliations for Various SNRC External Funding Sources Meet Monthly with Water Reclamation and Other Management to Discuss Sufficiency of Established Rates to Cover the Cost of SNRC Operations Fully Understand the Cost and Accounting Associated with New Funds Complete Setup of Water Reclamation Fund in the District’s Financial Accounting Software Complete Setup of CFD 2021-1 (Mediterra) in the District’s Financial Software Work with Consultant to Place Property Assessments on Tax Rolls for CFD 2021-1 Maximize the Utility and Security of Financial Software and Data Develop Standard Procedures for Linking Capital Improvements in the Tyler Accounting Software to the GIS Mapping Software Work with IT to Link Projects Closed in FY 2021-22 Between Tyler and GIS Work with IT and ESRI to Establish A Naming Convention for Links Between Accounting System and GIS System to Apply to Map Consider Moving the Tyler ERP to a Hosted Environment 14 FINANCE & ACCOUNTING 4% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,200,000 $ 1,192,000 -1% Ensure Reliability of Technology Infrastructure for Primary Business and Operation Requirements Upgrade Software and SCADA Radios at Plant 37, 38, and 131 Replace Remaining End-of-Life CISCO Servers and Switches at SNRC and HQ Work with Field Staff to Replace Valve Exercise Equipment Software Purchase Backup Laptop and Licensing for WACHS Valve Exercise Machine Improve Systems and Cybersecurity Measures for Response Functions Continue Monthly Email Phishing Campaign to Reduce Click Rate and Educate Staff on Security Risk Establish and Equip an Emergency Operations Center (EOC) at the SNRC Replace Current Email Security with CISCO Email Cloud Security Implement CISCO Umbrella DNS Security to Add a Layer of Security to the District Network Analyze Current Systems to Enhance Reporting and Automate Processes Continue to Support Operations and Maintenance in Identifying Requirements for An Asset Management System Finalize Transition from Cityworks to New Software Solution Assist Administration with Naming Convention for Laserfiche Review Pros and Cons for Transitioning Tyler Incode from On-Premise to Hosted Solution by Tyler’s December 31st Deadline 15 INFORMATION TECHNOLOGY 4% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,165,000 $ 1,356,000 16% Develop Strategies to Address Organizational Service Needs Implement Tyler’s Mobile Work Order Application to Replace Cityworks Service Order Program Review Vendor Contracts for the Purpose of Expanding Capabilities or Consolidating Relationships Where Possible Such As PayNear Me, Online Utility Exchange Give Customer Service Supervisor Administrative Permissions to Provide Staff Access to Transaction Processing Tools Modify Processes to Comply with Changes in Legislation and Agreements While Maintaining Financial Stability Meet Quarterly with Conservation to Assist with Changing Drought Regulations Mandated by the State of California Understand and Propose Use of Collection Procedures, in Practice at Other Agencies, That Avoid Service Disconnection as a Tool for Collection of Delinquent Account Balances Continue to Run Wastewater Billing Under Both SNRC and City of San Bernardino Municipal Water Department Rates until SNRC is Taking 100% of Flow Fully Understand and Utilize Smart Meter Capabilities Coordinate with Public Affairs to Increase the Use of AMI Data to Support Conservation Efforts Review Routes and Billing Dates for Possible Changes to Accommodate Timing of Bills to Customers on Fixed Incomes 16 CUSTOMER SERVICE 5% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,415,000 $ 1,755,000 24% Implement Inspection Program for AMI Meters Identify Needed Vault Lid Replacements and Create Prioritized Replacement Schedule Visually Inspect All Meter Boxes in Routes Where Read Problems Are Occurring Work with Customer Service to Address Coverage Issues with AMI Network Confirm Meter Interface Unit (MIU) and Meter Numbers on Meters That Are Not Transmitting Reliable Read Data Install Registers That Utilize Cell Towers for Data Transmission on Meters in Routes 44 and 123 Continue Meter Testing Programs in Compliance with State Water Audits Best Practices Conduct An Audit of 10% of Large Meters for Accuracy to Ensure Compliance with AWWA Standards 17 METER SERVICES 1% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 321,000 $ 278,000 -13% Develop and Implement the District’s Capital Improvement Program to Address Rehabilitation and Maintenance Needs While Also Preparing for New Development Complete Construction Work for Rehabilitation of Reservoir at Plant 108 Complete Construction Work for Rehabilitation of the Booster Pump System at Plant 101 Facilitate Expansion of Water Storage Capacity to Support Upcoming Development Develop Plans to Optimize District Utilization of Surface Water and Groundwater Sources Coordinate and Manage Construction of Process Improvements Related to GAC at Plant 134 Complete Groundwater Master Planning Efforts to Consider Short-Term and Long-Term Actions Related to Groundwater Production Capacity Complete Construction and Commissioning of the SNRC Lead Facility Start-Up Activity Complete Construction of the Emergency Storage Basin at the Weaver Basin Site 18 ENGINEERING 5% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,274,000 $ 1,609,000 26% Implement a Plan to Identify and Enhance Water Sources’ Requirements Due to the SNRC Discharge Location Coordinate with Contractor to Rehabilitate Booster at Plant 125 to Accommodate Increased Well Capacity Work with Engineering to Determine Best Utilization of Water Produced by Well 120 Identify and Prioritize Making Well 120 Operational with Electrical, SCADA, and Required Permitting Enhance the SCADA System to Achieve Water Production Requirements Work with IT to Install SCADA Tower to Improve Radio Communications at HQ Work with IT to Upgrade Clearscada Software Work with IT to Upgrade SCADA Radios at Plants 37, 38, 131, and Del Rosa Rehabilitate Plant Components to Ensure Water Production Coordinate with Water Maintenance for Replacement of Isolation Valves to Repair Critical PRV Baseline/Sterling, N Church, and Central/Mansfield) Stations 309, 305, and 325 Reschedule Plant 108 Rehabilitation Project 19 WATER PRODUCTION 15% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 4,631,500 $ 4,957,000 7% Support Construction of GAC Facilities at Plant 134 Develop An Operating Plan for Plant 134 While Construction is Ongoing Amend Permit with the State Water Resources Control Board (SWRCB) Provide Final Performance Data to the SWRCB and Close-Out Compliance Order Complete Plant 134 Membrane Replacements Using a 5-Phase Replacement Schedule Procure the Needed Membrane Modules from the Manufacturer in Accordance with the District’s Purchasing Policy Coordinate and Schedule In-House Installation of the New Membranes in the Fifth and Final Train Evaluate and Rehabilitate Existing Clean-In-Place Equipment at Plant 134 Evaluate and Determine Pumps Needing Replacement Versus Maintenance and Repair Modernize and Automate the Uses of Clean-In-Place Equipment Purchase Necessary Parts and Materials to Complete Clean-In-Place Equipment Project 20 WATER TREATMENT 3% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,033,000 $ 930,000 -10% Evaluate Water Quality Regulations and Improve Process Efficiencies to Enhance Water Quality Compliance Implement Sampling Programs to Maximize Surface Water Treatment Process Efficiencies Monitor Environmental Protection Agency (EPA) Requirements for Unregulated Contaminant Monitoring Rule 5 (UCMR5) Sampling Re-Route Outdated Fire Service Backflows to Aboveground Identify at Least Three Outdated Fire Service Backflows Per Year Procure the N-shaped Devices and Install the Three Identified for Replacement Partner with Water Maintenance to Complete Construction of Outdated Vaults Work with Public Affairs on Potential Grant Funding for Increased Device Replacement Assist in Launching FOG Program Transition and Software Procurement Work with Engineering and IT for Software Implementation Assist with Program Transition and Compliance 21 WATER QUALITY 2% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 521,000 $ 557,000 7% Prioritize Preventative Maintenance Schedules to Ensure Equipment Readiness for Emergency Response Replace the Valve Exercise Equipment and Program Coordinate with Production to Perform Valve Replacements to Isolate Crucial PRV Stations in Baseline/Sterling, N Church, and Central/Mansfield Inspect, Maintain, and As Needed Replace 3,000 Hydrants on a Three-Year Cycle Complete Evaluation of Service Order/Asset Management Software Work with IT to Hold Product Demonstrations Incorporate Feedback from Staff to Finalize Decision and Procure New Asset Management Software Provide Training for Staff on Use of New Software Continue Replacement Program for Mains and Inground Fire Service Devices Replace Undersized Main in Pleasant Hill Drive, Located West of Palm Avenue Coordinate with Water Quality to Develop a Replacement Schedule for Outdated Fire Services; and Replace Three Fire Services Per Year 22 WATER MAINTENANCE 11% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 3,127,000 $ 3,514,000 12% Continue Wastewater Collection System Maintenance and Management Video Inspect and Assess All District Mains Between the Northern and Southern District Boundaries, and East of Victoria; Approximately 100 Miles Clean All 225 Miles of Wastewater Main Develop Communication Protocols for Collection Staff to Notify SNRC Staff of Specialized Maintenance Activities (Tree Root Chemicals, Insects, Etc) Provide Support for New Fats, Oils, and Grease (FOG) Program Identify High Maintenance Areas within the Collection System for the New Contracted FOG Inspector Assist FOG Inspector in Prioritizing Correction Efforts Assist with Updating the Sewer System Management Plan (SSMP) Provide Collections Data for the SSMP Once the SNRC is Operational Update Collections System Assets Listed in the Next SSMP 23 WASTEWATER MAINTENANCE 3% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 780,000 $ 880,000 13% Complete Staffing and Staff Training for New Wastewater Treatment Operations Continue to Hire Staff in Accordance with Staffing Plan Finalized by Human Resources Ensure New Employees Are Trained for Operations and Maintenance for the SNRC Contract for FOG (Fats, Oils, Grease) Program Compliance Inspector Meet and Exceed Compliance Requirements for the SNRC Adopt New Sewer-Use Ordinance and Implement Source Control Program Comply with Air Quality Management District (AQMD) Emissions Requirements Comply with Recycled Water Quality Requirements Commence Operations at the SNRC Complete Phased Approach to Diverting Wastewater to the SNRC over a Three-Month Period Support Effort for Long-Term Solid Residual Management for the SNRC Perform Optimization of the Aeration System Implement Preventative Maintenance Program 24 WATER RECLAMATION 22% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 9,075,000 $ 7,480,000 -18% Complete Long-Term Site Improvements at Plant 39 Upgrade Asphalt Roads Around Storage Tanks Build Restroom for Maintenance Staff Paint and Re-Roof the Pump House Continue Phased Upgrades and Rehabilitation of District Facilities Develop a Comprehensive Site Improvement Project List Contract for Painting the Building at Plant 33 Insulate Plant 59 Building Complete HVAC Project by Removing Swamp Coolers and Sealing Wall Openings at Plants 39, 142, and 149 Continue to Improve Energy Efficiency of Pump Houses and Other Plant Buildings Through Lighting Upgrades, Insulation, and Weatherstripping Track Inventory at Del Rosa Location Install Second Inventory Scanner at Del Rosa Label Inventory with Barcodes at Del Rosa Assess Storage Needs Such as Shelving, Floor Space, Etc. for Relocation of Inventory Implement New Facilities Maintenance Tracking Software Work with IT and Other Program Stakeholders in Selecting an Asset Management Program That Suits Maintenance Program Needs Transfer Existing Facilities’ Data into New Software Implement a Consistent Tracking Program and Help Provide Training to Staff 25 FACILITIES MAINTENANCE 5% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 1,205,000 $ 1,611,000 34% Assess Future Operations of Fleet Management Transfer Fleet Maintenance Reporting Ties to New Facilities/Fleet/Warehouse Supervisor When Appropriate Define Staff Position Needed to Run a Comprehensive Compliance and Training Program; Transition Mechanic Position to Compliance Position Work with Human Resources to Fill the Position Continue to Implement the Air Quality Management Program Hire Consultant to Manage All Air Quality Regulations for Air Quality Management District AQMD) and California Air Resources Board (CARB) Schedule Semi-Annual Field Crew Site Training for Vehicles and Equipment Transmit Emissions Data to the Bureau of Automotive Repair (BAR) Using New Network Fleet Devices Enhance Vendor-Managed Fleet Maintenance Program Schedule Software Demonstration Meeting with Vendor for Reporting Capabilities Develop a Pre-approved Safety Repairs and Replacement List to Mitigate Delays Contract with Vendor to Provide Detailing for Specialized Equipment 26 FLEET MAINTENANCE 2% of Total Operating Budget FY 2021-22 BUDGETED FY 2022-23 PROPOSED CHANGE 634,500 $ 701,000 10% CAPITAL BUDGET 27 All Capital Outlay is Funded by Operating Revenue 28 CAPITAL OUTLAY DESCRIPTION AMOUNT SNRC Technology Equipment Storage Rack, CISCO Switches) $ 150,000 Cityworks Replacement (Tyler Technology's EnerGov Asset Managment Software) 150,000 Hardware Replacements PCs, Laptops, Desktop Phones, SNRC) 35,000 Web Conferencing Equipment District-Wide Webcams, TVs) 30,000 SNRC Admin Portable Generator 100,000 SNRC Equipment Tools, Community Events) 200,000 SCADA System Improvements Hardware/Software) 80,000 Valve Exercise Equipment 200,000 Forklift 50,000 Light Duty Trucks (4) - SNRC/Operations 200,000 TOTAL $ 1,195,000 Funding Sources for Water Projects 29 CAPITAL IMPROVEMENT PROJECTS: WATER FUND DESCRIPTION AMOUNT Canal Zone Storage Reservoir $ 200,000 Plant 134 - Process Improvements 1,900,000 Tank / Reservoir Rehabilitation - Plant 108 Engineering Seismic Study for Reservoirs) 1,200,000 Plant 101 - Rehabilitate Hydro System 1,200,000 Water Main Rehabilitation - Elmwood North of Lynwood Dr 300,000 Water Main Rehabilitation - Pleasant Hill Dr 200,000 Facility Relocations 100,000 Facility Rehabilitations - Plant 39 275,000 Well & Booster Improvements / Rehabilitations 50,000 TOTAL PROJECT COSTS $ 5,425,000 Water Operating Revenue 4,225,000 Grants/Loans 1,200,000 30 CAPITAL IMPROVEMENT PROJECTS: WASTEWATER FUND Funding Sources for Wastewater Projects DESCRIPTION AMOUNT SNRC - Plant Construction $ 1,808,000 SNRC - Holding Basin, Landscaping, Compliance Management 34,108,000 TOTAL PROJECT COSTS $ 35,916,000 Wastewater Operating Revenue 315,000 Grants / Loans 35,601,000 31 CAPITAL BUDGET FUNDING SUMMARY DESCRIPTION WATER FUND WASTEWATER FUND TOTAL Capital Outlay $ 720,000 $ 475,000 $ 1,195,000 Capital Improvement Program 5,425,000 35,916,000 41,341,000 TOTAL EXPENDITURES $ 6,145,000 $ 36,391,000 $ 42,536,000 Operating Revenue 4,945,000 790,000 5,735,000 Reserves - - - Grants / Loans 1,200,000 35,601,000 36,801,000 TOTAL SOURCES $ 6,145,000 $ 36,391,000 $ 42,536,000 AUTHORIZED POSITIONS 32 33 AUTHORIZED POSITIONS Total Full-Time Positions: 76 Part-Time Positions: 2 Position Changes: 3 Customer Service Rep (CSR) III Created 2nd CSR III -SNRC Executive Assistant Reclassified Sr. Administrative Assistant Business Services Coordinator Reclassified Sr. Administrative Assistant DISCUSSION LEADERSHIP | PARTNERSHIP | STEWARDSHIP Fiscal Year Budget[ 2022-23] HIGHLAND, CALIFORNIA East Valley Water District Consolidated Financial Summary ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET REVENUES 4100 - Water Sales 19,305,631 17,288,000 18,748,346 18,392,000 4200 - Meter Charges 9,217,003 9,310,000 9,342,000 9,685,000 4301 - Penalties 247,337 234,000 347,333 563,000 4400 - WW Collection Charges 4,705,683 4,874,000 4,837,000 5,621,000 4500 - WW Treatment Charges 8,456,508 8,616,000 9,070,626 9,851,000 4600 - Other Operating Revenue (5,536,373) 103,000 1,515,138 1,882,000 4700 - Miscellaneous Revenue 405,615 129,000 99,010 56,000 4801 - Gain on Disposal of Assets (1,236,600) 1,570,000 591,984 - TOTAL REVENUES 35,564,804 42,124,000 44,551,437 46,050,000 EXPENSES - OPERATING BY PROGRAM 1000 - Governing Board 206,579 244,000 227,296 474,000 2000 - General Administration 1,218,875 1,305,000 1,235,595 1,374,000 2100 - Human Resources 1,311,459 1,644,000 1,504,703 1,938,000 2200 - Public Affairs 1,316,311 1,844,000 1,326,560 1,738,000 2300 - Conservation 366,158 414,000 354,849 917,000 3000 - Finance & Accounting 1,319,323 1,200,000 1,169,836 1,192,000 3200 - Information Technology 809,722 1,165,000 1,063,089 1,356,000 3300 - Customer Service 1,339,873 1,415,000 1,265,878 1,755,000 3400 - Meter Services 284,914 321,000 248,737 278,000 4000 - Engineering 1,165,233 1,274,000 1,190,030 1,609,000 5000-50 - Water Production Admin 532,295 566,500 561,540 587,000 5000-51 - Source of Supply 3,011,323 2,948,000 3,297,321 2,866,000 5000-52 - Pumps & Boosters 564,403 755,000 805,419 986,000 5000-54 - Trans & Distribution 423,634 362,000 399,169 488,000 5100 - Water Treatment 942,245 1,033,000 1,045,527 960,000 5200 - Water Quality 440,158 521,000 444,079 557,000 6000 - Water Maintenance Admin 491,280 469,000 485,114 432,000 6100 - Water Maintenance 2,600,727 2,658,000 2,796,966 3,082,000 6200 - Wastewater Maintenance 9,179,188 780,000 583,054 880,000 6300 - Water Reclamation - 9,075,000 8,088,957 7,480,000 7000 - Facilities Maintenance 1,195,973 1,205,000 1,237,634 1,611,000 7100 - Fleet Maintenance 637,271 634,500 670,714 701,000 TOTAL OPERATING EXPENSES 29,356,943 31,833,000 30,002,068 33,261,000 EXPENSES - OTHER Debt Service 1,113,734 3,352,000 3,352,000 3,354,000 Other Non Operating Expense 273,378 - - - Capital Outlay 1,695,168 1,155,000 1,155,000 1,895,000 Capital Improvement 2,089,575 5,784,000 5,784,000 5,740,000 Transfer to Reserves - - - - Transfer from Reserves - - - 1,800,000 TOTAL OTHER EXPENSES 5,171,855 10,291,000 10,291,000 12,789,000 TOTAL 34,528,798 42,124,000 40,293,068 46,050,000 NET 1,036,006 - 4,258,369 - Page 1 of 1 East Valley Water District Water Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET REVENUES 4100 - Water Sales 19,305,631 17,288,000 18,748,346 17,700,000 4200 - Meter Charges 9,217,003 9,310,000 9,342,000 9,685,000 4300 - Penalties 172,918 134,000 244,872 468,000 4600 - Other Operating Revenue (5,008,880) 56,000 971,071 62,000 4700 - Miscellaneous Revenue 409,617 114,000 89,952 40,000 4801 - Gain on Disposal of Assets (1,234,309) 735,000 309,820 - TOTAL REVENUES 22,861,980 27,637,000 29,706,061 27,955,000 OPERATING EXPENSES ADMINISTRATION 5101 - Regular Labor 3,210,176 3,019,000 2,894,070 3,046,100 5102 - Temporary Labor - - - 21,000 5103 - Overtime 19,889 49,600 33,589 47,500 5104 - Standby 34,455 33,000 33,972 33,000 5200 - Benefits 1,544,614 1,534,450 1,602,143 1,527,500 6201 - Materials & Supplies 195,776 284,200 212,056 301,800 6202 - Tools 13,297 16,900 17,772 16,400 6203 - Office Supplies 15,950 26,400 12,461 25,000 6205 - Conservation Rebates 80,214 78,000 92,344 220,000 6301 - Contract Services 1,248,970 1,685,600 1,588,463 2,391,900 6302 - Banking Services 9,200 12,600 13,162 12,600 6303 - Printing & Publishing 90,332 243,800 93,271 293,800 6304 - Legal Services 71,803 113,000 106,807 134,000 6306 - Rents & Leases 13,572 15,000 13,804 10,000 6307 - Uniforms 19,778 32,150 21,608 30,300 6311 - Landscape Services 40,617 98,250 37,731 65,500 6312 - Janitorial Services 111,667 106,500 109,983 72,000 6313 - Facilities Maintenance - - - - 6314 - Litigation Expense 21,007 28,000 4,140 28,000 6401 - Utilities 36,789 10,500 45,819 13,500 6402 - Telephone 80,237 76,650 69,202 83,800 6403 - Electricity 87,568 82,500 90,883 55,000 6404 - Fuel 122,629 121,500 141,233 180,000 6405 - Permits 62,115 135,800 59,497 128,800 6406 - Postage 11,835 52,700 13,266 51,300 6501 - Memberships & Dues 87,108 126,200 90,043 117,200 6502 - Professional Development 36,499 92,250 93,461 118,000 6503 - Education Assistance - 2,600 -2,100 6504 - Meetings 6,108 29,900 11,294 30,600 6505 - Employee Recognition 5,449 25,900 11,034 31,500 6701 - General Insurance 287,191 562,000 723,886 445,000 6702 - Insurance Claims 38 7,000 2,682 7,000 6704 - Bad Debt - 700 - - 6705 - Retiree Benefits 218,411 291,700 93,345 245,700 6706 - Inventory Over/Short 3,975 - - - ADMINISTRATION TOTAL 7,787,271 8,994,350 8,333,020 9,785,900 SOURCE OF SUPPLY/WELLS 5101 - Regular Labor 537,391 303,000 393,767 319,000 5103 - Overtime 28,368 43,000 34,412 43,000 5200 - Benefits 177,228 146,000 191,678 130,000 Page 1 of 3 East Valley Water District Water Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET 6101 - Purchased Water 263,645 400,000 480,000 102,000 6102 - Groundwater Replenishment 133,980 104,000 114,409 110,000 6103 - Water Assessment 190,254 64,000 171 74,000 6201 - Materials & Supplies 54,399 61,000 55,630 60,400 6204 - Chemicals 87,198 64,000 95,586 150,000 6301 - Contract Services 88,480 386,000 408,411 327,200 6307 - Uniforms 1,417 4,000 1,620 4,000 6311 - Landscape Services 69,124 40,000 63,224 32,000 6402 - Telephone 570 -603 800 6403 - Electricity 1,618,531 1,570,000 1,695,800 1,775,000 6405 - Permits 56,134 100,000 84,852 100,000 6504 - Meetings - 1,000 253 1,000 SOURCE OF SUPPLY TOTAL 3,306,718 3,286,000 3,620,416 3,228,400 PUMPS & BOOSTERS 5101 - Regular Labor - 103,000 -114,000 5103 - Overtime 11,605 14,000 11,325 14,000 5200 - Benefits 28,231 47,000 29,280 63,000 6201 - Materials & Supplies 4,186 23,000 14,705 22,400 6301 - Contract Services 5,615 123,000 113,571 104,000 6311 - Landscape Services 28,224 35,000 24,699 28,000 6403 - Electricity 518,725 454,000 647,025 675,000 PUMPS & BOOSTERS TOTAL 596,585 799,000 840,605 1,020,400 TREATMENT 5101 - Regular Labor 277,072 243,000 255,757 261,000 5103 - Overtime 42,838 39,000 39,296 39,000 5200 - Benefits 142,026 147,000 155,233 159,000 6201 - Materials & Supplies 106,250 159,750 106,866 28,000 6204 - Chemicals 124,149 150,000 172,317 150,000 6301 - Contract Services 130,524 254,000 150,985 232,600 6307 - Uniforms 1,483 2,000 1,130 2,000 6311 - Landscape Services 27,539 14,000 23,839 21,600 6312 - Janitorial Services 600 -1,440 1,600 6401 - Utilities 1,993 10,000 1,524 8,000 6402 - Telephone 23,002 2,000 22,417 2,000 6403 - Electricity 130,653 150,000 175,500 180,000 TREATMENT TOTAL 1,008,129 1,170,750 1,106,303 1,084,800 TRANSMISSION & DISTRIBUTION 5101 - Regular Labor 1,404,251 1,248,000 1,285,484 1,477,000 5103 - Overtime 300,865 243,000 284,188 243,000 5200 - Benefits 576,755 649,000 590,187 769,000 6201 - Materials & Supplies 356,690 340,000 758,528 512,000 6202 - Tools 28,155 26,000 32,268 26,000 6204 - Chemicals 22,561 1,000 874 50,000 6301 - Contract Services 176,806 178,000 151,798 178,000 6307 - Uniforms 26,980 40,000 32,937 40,000 6310 - Street Services 341,414 525,000 270,349 525,000 6405 - Permits 17,980 -6,804 - 6406 - Postage - 2,000 -2,000 6502 - Professional Development 719 2,000 628 2,000 Page 2 of 3 East Valley Water District Water Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET 6503 - Education Assistance - 3,000 -3,000 TRANS & DIST TOTAL 3,253,174 3,257,000 3,414,046 3,827,000 CUSTOMER SERVICE 5101 - Regular Labor 452,671 505,000 387,045 377,200 5102 - Temporary Labor - - - - 5103 - Overtime 2,459 10,900 13,009 8,800 5200 - Benefits 248,722 273,100 271,101 218,800 6201 - Materials & Supplies 4,325 5,500 10,506 1,000 6202 - Tools 1,602 3,000 3,589 3,000 6203 - Office Supplies 1,513 2,800 830 2,800 6301 - Contract Services 151,628 98,800 78,007 77,800 6302 - Banking Services 143,041 180,300 151,420 91,600 6303 - Printing & Publishing 4,126 7,000 1,401 4,000 6304 - Legal Services - 3,500 -2,000 6307 - Uniforms 5,072 5,800 3,492 3,600 6308 - Billing Services 45,998 42,000 33,322 24,000 6309 - Shut Off Notice Services 83 50,000 -90,000 6402 - Telephone 12,042 10,000 9,635 4,200 6406 - Postage 94,632 107,100 78,394 61,200 6501 - Memberships & Dues - 700 -400 6502 - Professional Development - 10,500 11,522 6,000 6504 - Meetings 100 2,000 563 1,200 6703 - Cash Over/Short - 700 57 400 6704 - Bad Debt 17,950 30,800 32,708 2,000 CUSTOMER SERVICE TOTAL 1,185,964 1,349,500 1,086,599 980,000 FACILITIES RENTAL 6201 - Materials & Supplies - - 311 - 6301 - Contract Services - - 914 2,100 6312 - Janitorial Services - 1,400 672 1,400 FACILITIES RENTAL - 1,400 1,897 3,500 TOTAL OPERATING EXPENSES 17,137,841 18,858,000 18,402,886 19,930,000 EXPENSES - OTHER 7101 - Debt Principal Payments - 2,108,000 2,108,000 2,163,000 7102 - Debt Interest Expense 981,067 974,000 974,000 917,000 7500 - Other Non Operating Expense 233,393 - - - 8101 - Capital Outlay 1,243,894 1,105,000 1,105,000 720,000 8999 - Capital Improvement Program 2,540,849 4,592,000 4,592,000 5,425,000 Transfer from Reserves - - - (1,200,000) TOTAL OTHER EXPENSES 4,999,203 8,779,000 8,779,000 8,025,000 SUMMARY Total Revenue 22,861,980 27,637,000 29,706,061 27,955,000 Total Operating Expenses 17,137,841 18,858,000 18,402,886 19,930,000 Total Other Expenses 4,999,203 8,779,000 8,779,000 8,025,000 TOTAL 22,137,044 27,637,000 27,181,886 27,955,000 NET 724,936 -2,524,175 - Page 3 of 3 East Valley Water District Wastewater Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET REVENUES 4300 - Penalties 74,419 100,000 102,461 95,000 4400 - WW System Charges 4,705,683 4,874,000 4,837,000 5,621,000 4500 - WW Treatment Charges 8,456,508 8,616,000 9,070,626 - 4600 - Other Operating Revenue (527,493) 47,000 544,067 - 4700 - Non Operating Revenue (4,002) 15,000 9,058 5,000 4801 - Gain on Disposal of Assets (2,291) 835,000 282,164 - TOTAL REVENUES 12,702,824 14,487,000 14,845,376 5,721,000 OPERATING EXPENSES ADMINISTRATION 5101 - Regular Labor 1,042,971 1,043,000 982,857 1,061,000 5102 - Temporary Labor - --9,000 5103 - Overtime 7,462 16,400 15,013 15,300 5104 - Standby 5,626 2,000 3,148 2,000 5200 - Benefits 500,153 507,550 510,717 512,500 6201 - Materials & Supplies 73,220 95,550 72,970 76,200 6202 - Tools 1,822 3,100 2,174 3,000 6203 - Office Supplies 3,967 7,600 2,893 7,000 6301 - Contract Services 459,466 477,400 383,159 764,300 6302 - Banking Services 4,321 5,400 5,377 5,400 6303 - Printing & Publishing 59,026 51,200 49,844 79,200 6304 - Legal Services 31,356 48,000 44,549 57,000 6306 - Rents & Leases 4,524 5,000 3,451 4,000 6307 - Uniforms 3,523 5,850 2,986 5,400 6311 - Landscape Services 13,247 32,750 9,433 26,200 6312 - Janitorial Services 36,515 35,500 27,496 28,500 6314 - Litigation Expense 9,003 12,000 1,774 12,000 6401 - Utilities 7,195 3,500 11,408 5,400 6402 - Telephone 17,295 15,350 14,550 16,700 6403 - Electricity 25,414 27,500 22,586 22,000 6404 - Fuel 13,625 13,500 15,693 20,000 6405 - Permits 14,286 58,200 35,476 55,200 6406 - Postage 5,769 12,300 4,917 11,700 6501 - Memberships & Dues 32,145 35,300 31,113 42,800 6502 - Professional Development 7,912 35,250 33,162 39,700 6503 - Education Assistance - 900 -900 6504 - Meetings 2,283 11,100 3,976 11,400 6505 - Employee Recognition 2,335 11,100 2,759 13,500 6701 - General Insurance 123,009 98,000 180,972 178,000 6702 - Insurance Claims 16 3,000 670 3,000 6704 - Bad Debt - 300 -- 6705 - Retiree Benefits 93,605 59,300 23,336 105,300 ADMINISTRATION TOTAL 2,601,092 2,732,900 2,498,458 3,193,600 SOURCE OF SUPPLY/WELLS 6201 - Materials & Supplies - --600 6204 - Chemicals - --- 6301 - Contract Services - --6,800 Page 1 of 3 East Valley Water District Wastewater Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET 6307 - Uniforms - --- 6311 - Landscape Services - --8,000 6402 - Telephone - --200 SOURCE OF SUPPLY/WELLS TOTAL - --15,600 PUMPS & BOOSTERS 6201 - Materials & Supplies - --600 6301 - Contract Services - --1,000 6311 - Landscape Services - --7,000 PUMPS & BOOSTERS TOTAL - --8,600 TREATMENT 5101 - Regular Labor - 197,000 -- 5103 - Overtime - 3,000 -- 5200 - Benefits - 114,000 -- 6201 - Materials & Supplies - 28,000 -2,000 6202 - Tools - 12,000 -- 6203 - Office Supplies - 10,000 -- 6204 - Chemicals - --- 6301 - Contract Services - 6,000 -21,400 6303 - Printing & Publishing - 1,000 -- 6304 - Legal Services - 5,000 -- 6305 - Treatment Services 8,456,508 8,616,000 8,088,957 - 6307 - Uniforms - 8,000 -- 6311 - Landscape Services - --5,400 6312 - Janitorial Services - --400 6401 - Utilities - 1,000 -2,000 6402 - Telephone - 3,000 -- 6403 - Electricity - 33,000 -- 6404 - Fuel - 12,000 -- 6405 - Permits - --- 6406 - Postage- 1,000 -- 6501 - Memberships & Dues - 4,000 -- 6502 - Professional Development - 18,000 -- 6504 - Meetings- 2,000 -- 6505 - Employee Recognition - 1,000 -- TREATMENT TOTAL 8,456,508 9,075,000 8,088,957 31,200 TRANSMISSION & DISTRIBUTION 5101 - Regular Labor 370,369 329,000 306,502 362,000 5103 - Overtime 10,330 9,000 4,285 9,000 5200 - Benefits 160,257 169,000 165,876 196,000 6201 - Materials & Supplies 11,213 31,000 5,534 31,000 6202 - Tools 1,966 5,000 5,388 5,000 6301 - Contract Services 166,574 233,000 92,876 273,000 6307 - Uniforms 1,972 4,000 2,593 4,000 TRANS & DIST TOTAL 722,680 780,000 583,054 880,000 Page 2 of 3 East Valley Water District Wastewater Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET CUSTOMER SERVICE 5101 - Regular Labor 139,337 129,000 155,476 159,900 5103 - Overtime 1,185 2,100 8,745 2,100 5200 - Benefits 86,614 75,900 98,377 92,100 6201 - Materials & Supplies 1,843 1,500 445 - 6202 - Tools - -74 - 6203 - Office Supplies 648 1,200 356 2,100 6301 - Contract Services 80,372 40,200 31,755 54,600 6302 - Banking Services 61,303 48,700 62,840 68,700 6303 - Printing & Publishing 1,768 3,000 600 3,000 6304 - Legal Services - 1,500 -1,500 6307 - Uniforms 1,073 1,200 770 1,200 6308 - Billing Services 19,714 18,000 14,281 18,000 6309 - Shut Off Notice Services - --67,500 6402 - Telephone 4,409 -3,230 2,400 6406 - Postage 40,556 45,900 33,598 45,900 6501 - Memberships & Dues - 300 -300 6502 - Professional Development - 4,500 4,938 4,500 6504 - Meetings- --900 6703 - Cash Over/Short - 300 4 300 6704 - Bad Debt - 13,200 12,527 1,500 CUSTOMER SERVICE TOTAL 438,823 386,500 428,016 526,500 FACILITIES RENTAL 6301 - Contract Services - --900 6312 - Janitorial Services - 600 -600 FACILITIES RENTAL - 600 -1,500 TOTAL OPERATING EXPENSES 12,219,102 12,975,000 11,598,485 4,657,000 EXPENSES - OTHER 7101 - Debt Principal Payments - 170,000 170,000 175,000 7102 - Debt Interest Expense 132,667 100,000 100,000 99,000 7500 - Other Non Operating Expense 39,985 --- 8101 - Capital Outlay 451,274 50,000 50,000 475,000 8999 - Capital Improvement Program (451,274) 1,192,000 1,192,000 315,000 Transfer from Reserves - --- TOTAL OTHER EXPENSES 172,652 1,512,000 1,512,000 1,064,000 SUMMARY Total Revenue 12,702,824 14,487,000 14,845,376 5,721,000 Total Operating Expenses 12,219,102 12,975,000 11,598,485 4,657,000 Total Other Expenses 172,652 1,512,000 1,512,000 1,064,000 TOTAL 12,391,755 14,487,000 13,110,485 5,721,000 NET 311,069 -1,734,891 - Page 3 of 3 East Valley Water District Water Reclamation Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET REVENUES 4100 - Water Sales - --692,000 4500 - WW Treatment Charges - --9,851,000 4605 - Other Operating Charge- --1,820,000 4700 - Miscellaneous Revenue - --11,000 TOTAL REVENUES - --12,374,000 OPERATING EXPENSES ADMINISTRATION 5101 - Regular Labor - --60,900 5103 - Overtime - --4,200 5200 - Benefits - --33,000 6201 - Materials & Supplies - --12,000 6202 - Tools - --600 6301 - Contract Services - --148,800 6306 - Rents & Leases - --6,000 6307 - Uniforms - --3,300 6311 - Landscape Services - --39,300 6312 - Janitorial Services - --43,500 6401 - Utilities - --8,100 6402 - Telephone - --7,500 6403 - Electricity - --33,000 6502 - Professional Development - --300 6701 - General Insurance - --267,000 ADMINISTRATION TOTAL - --667,500 TREATMENT 5101 - Regular Labor - --820,000 5103 - Overtime - --3,000 5200 - Benefits - --473,000 6201 - Materials & Supplies - --35,000 6202 - Tools - --12,000 6203 - Office Supplies - --10,000 6204 - Chemicals - --600,000 6301 - Contract Services - --2,221,000 6303 - Printing & Publishing - --1,000 6304 - Legal Services - --5,000 6305 - Treatment Services - --3,000,000 6307 - Uniforms - --8,000 6401 - Utilities - --1,000 6402 - Telephone - --3,000 6403 - Electricity - --260,000 6404 - Fuel - --15,000 6406 - Postage- --1,000 6501 - Memberships & Dues - --4,000 6502 - Professional Development - --5,000 6504 - Meetings- --2,000 6505 - Employee Recognition - --1,000 TREATMENT TOTAL - --7,480,000 Page 1 of 2 East Valley Water District Water Reclamation Fund Proposed Budget ITEM 2020-21 ACTUALS 2021-22 BUDGET 2021-22 PROJECTED 2022-23 BUDGET CUSTOMER SERVICE 5101 - Regular Labor - - - 159,900 5103 - Overtime - - - 2,100 5200 - Benefits - - - 92,100 6203 - Office Supplies - - - 2,100 6301 - Contract Services - - - 54,600 6302 - Banking Services - - - 68,700 6303 - Printing & Publishing - - - 3,000 6304 - Legal Services - - - 1,500 6307 - Uniforms - - - 1,200 6308 - Billing Services - - - 18,000 6309 - Shut Off Notice Services - - - 67,500 6402 - Telephone - - - 2,400 6406 - Postage- - - 45,900 6501 - Memberships & Dues - - - 300 6502 - Professional Development - - - 4,500 6504 - Meetings- - - 900 6703 - Cash Over/Short - - - 300 6704 - Bad Debt - - - 1,500 CUSTOMER SERVICE TOTAL - - - 526,500 TOTAL OPERATING EXPENSES - - - 8,674,000 EXPENSES - OTHER Debt Principal - - - - Debt Interest - - - - Other Non Operating Expense - - - - Capital Outlay - - - 700,000 Capital Improvement Program - - - - Transfer from Reserves - - - 3,000,000 TOTAL OTHER EXPENSES - - - 3,700,000 SUMMARY Total Revenue - - - 12,374,000 Total Operating Expenses - - - 8,674,000 Total Other Expenses - - - 3,700,000 TOTAL - - - 12,374,000 NET - - - - Page 2 of 2 East Valley Water District Governing Board 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 81,725$ 105,000$ 92,940$ 135,000$ 5200 - Benefits 74,110 88,000 77,912 88,000 OPERATING EXPENSES 6201 - Materials & Supplies 196 2,000 1,944 2,000 6301 - Contract Services 47,297 18,000 9,377 223,000 6307 - Uniforms (175) 1,000 1,243 1,000 6502 - Professional Development 3,427 30,000 43,880 25,000 GOVERNING BOARD TOTAL 206,579$ 244,000$ 227,296$ 474,000$ Page 1 of 19 East Valley Water District General Admin 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 584,965$ 553,000$ 527,771$ 525,000$ 5102 - Temporary Labor - - - 30,000 5103 - Overtime 1,955 3,000 4,382 4,000 5200 - Benefits 321,543 339,000 334,265 339,000 OPERATING EXPENSES 6201 - Materials & Supplies 1,059 2,000 820 4,000 6203 - Office Supplies 1,041 3,000 2,347 3,000 6301 - Contract Services 113,700 143,000 112,634 152,000 6303 - Printing & Publishing 3,395 1,000 1,200 3,000 6304 - Legal Services 65,958 90,000 106,293 120,000 6307 - Uniforms 259 1,000 - 1,000 6314 - Litigation Services 30,011 40,000 5,914 40,000 6402 - Telephone 3,258 3,000 2,748 5,000 6406 - Postage261,000 350 1,000 6501 - Membership & Dues 85,562 95,000 99,680 116,000 6502 - Professional Development 2,507 16,000 28,908 16,000 6503 - Education Assistance - - - - 6504 - Meetings 3,639 15,000 8,286 15,000 GENERAL ADMIN TOTAL 1,218,875$ 1,305,000$ 1,235,595$ 1,374,000$ Page 2 of 19 East Valley Water District HR 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 290,872$ 296,000$ 270,211$ 307,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 413 3,000 669 3,000 5200 - Benefits 141,374 144,000 78,521 177,000 OPERATING EXPENSES 6201 - Materials & Supplies 3,488 6,000 6,555 6,000 6203 - Office Supplies 1,164 1,000 194 1,000 6301 - Contract Services 127,026 100,000 93,481 109,000 6303 - Printing & Publishing 425 1,000 396 1,000 6304 - Legal Services 8,708 15,000 8,577 15,000 6307 - Uniforms 84 - - - 6402 - Telephone 858 - 695 - 6406 - Postage 208 1,000 12 1,000 6501 - Membership & Dues 4,337 5,000 216 5,000 6502 - Professional Development 793 11,000 4,704 14,000 6504 - Meetings 1,656 3,000 1,091 3,000 6505 - Employee Recognition 7,784 37,000 13,793 45,000 6701 - General Insurance 410,201 660,000 904,858 890,000 6702 - Insurance Claims 54 10,000 3,352 10,000 6705 - Retiree Benefits 312,016 351,000 116,681 351,000 HUMAN RESOURCES TOTAL 1,311,459$ 1,644,000$ 1,504,008$ 1,938,000$ Page 3 of 19 East Valley Water District Public Affairs 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 568,770$ 569,000$ 509,279$ 589,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 8,476 17,000 4,199 17,000 5200 - Benefits 196,843 265,000 215,839 243,000 OPERATING EXPENSES 6201 - Materials & Supplies 49,825 149,000 44,449 128,000 6203 - Office Supplies 849 2,000 628 2,000 6301 - Contract Services 341,121 508,000 412,529 417,000 6303 - Printing & Publishing 107,718 245,000 100,215 253,000 6304 - Legal Services 2,560 5,000 1,692 5,000 6307 - Uniforms 1,445 2,000 652 2,000 6402 - Telephone 3,155 5,000 2,719 3,000 6406 - Postage 12,861 37,000 10,691 35,000 6501 - Membership & Dues 18,107 9,000 3,127 9,000 6502 - Professional Development 4,035 16,000 17,211 17,000 6503 - Education Assistance - 3,000 - 3,000 6504 - Meetings 546 10,000 1,432 10,000 FACILITIES RENTAL EXPENSES 6201 - Materials & Supplies - - 311 - 6301 - Contract Services - - 914 3,000 6312 - Janitorial Services - 2,000 672 2,000 PUBLIC AFFAIRS TOTAL 1,316,311$ 1,844,000$ 1,326,560$ 1,738,000$ Page 4 of 19 East Valley Water District Conservation 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 134,590$ 111,000$ 133,819$ 107,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 73 7,000 568 7,000 5200 - Benefits 37,844 40,000 37,503 40,000 OPERATING EXPENSES 6201 - Materials & Supplies 1,169 20,000 476 56,000 6203 - Office Supplies 652 2,000 617 2,000 6205 - Conservation Rebates 80,214 78,000 92,344 220,000 6301 - Contract Services 60,635 46,000 26,850 331,000 6303 - Printing & Publishing 36,952 41,000 40,781 109,000 6304 - Legal Services - 1,000 - 1,000 6307 - Uniforms 241 1,000 - 1,000 6402 - Telephone 1,280 2,000 453 2,000 6406 - Postage 3,461 24,000 6,688 24,000 6501 - Membership & Dues 7,126 36,000 8,975 11,000 6502 - Professional Development 1,910 4,000 5,774 5,000 6504 - Meetings111,000 - 1,000 CONSERVATION TOTAL 366,158$ 414,000$ 354,849$ 917,000$ Page 5 of 19 East Valley Water District Finance 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 840,774$ 680,000$ 650,269$ 700,000$ 5102 - Temporary Labor - - - - 5103 - Overtime 8,261 13,000 23,178 13,000 5200 - Benefits 378,952 375,000 382,901 318,000 OPERATING EXPENSES 6203 - Office Supplies 8,380 11,000 5,699 12,000 6301 - Contract Services 48,092 65,000 62,601 84,000 6302 - Banking Services 13,521 18,000 18,539 18,000 6303 - Printing & Publishing 447 1,000 523 1,000 6304 - Legal Services 11,550 10,000 6,804 10,000 6307 - Uniforms 585 2,000 - 2,000 6402 - Telephone 2,404 3,000 1,842 3,000 6406 - Postage 1,048 1,000 417 1,000 6501 - Membership & Dues 2,500 5,000 3,706 5,000 6502 - Professional Development 2,739 10,500 11,218 20,000 6503 - Education Assistance - 500 - - 6504 - Meetings704,000 2,139 5,000 6704 - Bad Debt - 1,000 - - FINANCE TOTAL 1,319,323$ 1,200,000$ 1,169,836$ 1,192,000$ Page 6 of 19 East Valley Water District IT 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 304,784$ 366,000$ 324,538$ 380,000$ 5102 - Temporary Labor - - - - 5103 - Overtime - - - - 5200 - Benefits 97,049 127,000 116,454 212,000 OPERATING EXPENSES 6201 - Materials & Supplies 51,581 45,000 56,542 45,000 6203 - Office Supplies 1,568 1,000 423 1,000 6301 - Contract Services 335,379 606,000 549,991 690,000 6307 - Uniforms 799 1,000 418 1,000 6402 - Telephone 10,069 7,000 11,438 12,000 6501 - Membership & Dues 579 1,000 785 1,000 6502 - Professional Development 7,846 10,000 2,398 13,000 6504 - Meetings671,000 103 1,000 INFORMATION TECHNOLOGY TOTAL 809,722$ 1,165,000$ 1,063,089$ 1,356,000$ Page 7 of 19 East Valley Water District CS 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 391,657$ 430,000$ 398,466$ 533,000$ 5103 - Overtime 3,084 7,000 21,098 7,000 5200 - Benefits 257,482 253,000 286,403 307,000 OPERATING EXPENSES 6201 - Materials & Supplies 6,144 5,000 1,485 - 6203 - Office Supplies 2,162 4,000 1,186 7,000 6301 - Contract Services 231,899 134,000 105,849 182,000 6302 - Banking Services 204,344 229,000 214,261 229,000 6303 - Printing & Publishing 5,894 10,000 2,001 10,000 6304 - Legal Services - 5,000 - 5,000 6307 - Uniforms 3,478 4,000 2,447 4,000 6308 - Billing Services 65,712 60,000 47,602 60,000 6309 - Shut Off Notice Services 83 50,000 - 225,000 6402 - Telephone 14,696 8,000 10,768 8,000 6406 - Postage 135,188 153,000 111,992 153,000 6501 - Membership & Dues - 1,000 - 1,000 6502 - Professional Development - 15,000 16,460 15,000 6504 - Meetings 100 2,000 563 3,000 6703 - Cash Over/Short (0) 1,000 61 1,000 6704 - Bad Debt 17,950 44,000 45,235 5,000 CUSTOMER SERVICE TOTAL 1,339,873$ 1,415,000$ 1,265,878$ 1,755,000$ Page 8 of 19 East Valley Water District Meter Services 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 200,351$ 204,000$ 144,055$ 164,000$ 5103 - Overtime 559 6,000 656 6,000 5200 - Benefits 77,853 96,000 83,074 96,000 OPERATING EXPENSES 6201 - Materials & Supplies 25 2,000 9,466 1,000 6202 - Tools 1,602 3,000 3,662 3,000 6301 - Contract Services 101 5,000 3,912 5,000 6307 - Uniforms 2,667 3,000 1,814 2,000 6402 - Telephone 1,755 2,000 2,097 1,000 METER SERVICES TOTAL 284,914$ 321,000$ 248,737$ 278,000$ Page 9 of 19 East Valley Water District Engineering 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 732,651$ 666,000$ 673,342$ 668,000$ 5102 - Temporary Labor - - - - 5103 - Overtime - 3,000 2,926 3,000 5200 - Benefits 297,730 186,000 322,656 193,000 OPERATING EXPENSES 6201 - Materials & Supplies 503 9,000 534 9,000 6202 - Tools 1,679 7,000 2,336 7,000 6203 - Office Supplies 319 6,000 249 3,000 6301 - Contract Services 33,800 123,000 51,199 462,000 6303 - Printing & Publishing 422 6,000 - 6,000 6304 - Legal Services 14,383 40,000 27,990 40,000 6307 - Uniforms 1,760 3,000 1,431 3,000 6402 - Telephone 3,966 2,000 2,662 2,000 6405 - Permits 76,401 194,000 94,973 184,000 6406 - Postage- 1,000 26 1,000 6501 - Membership & Dues 458 5,000 2,225 5,000 6502 - Professional Development 872 20,000 7,126 20,000 6504 - Meetings 288 3,000 355 3,000 ENGINEERING TOTAL 1,165,233$ 1,274,000$ 1,190,030$ 1,609,000$ Page 10 of 19 East Valley Water District Water Production ADMINISTRATION 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 237,603$ 251,000$ 241,519$ 262,000$ 5103 - Overtime 153 1,000 - 1,000 5104 - Standby 15,053 15,000 14,531 15,000 5200 - Benefits 149,536 122,000 163,150 158,000 OPERATING EXPENSES 6201 - Materials & Supplies 1,226 - 204 - 6202 - Tools 2,018 6,000 715 6,000 6203 - Office Supplies 5,704 4,000 3,458 4,000 6301 - Contract Services 94,116 136,000 115,124 101,000 6307 - Uniforms 8,091 15,000 9,607 15,000 6402 - Telephone 11,810 14,000 8,264 14,000 6501 - Membership & Dues 392 500 619 3,000 6502 - Professional Development 6,221 1,000 4,228 7,000 6504 - Meetings 371 1,000 120 1,000 ADMINISTRATION TOTAL 532,295$ 566,500$ 561,540$ 587,000$ SOURCE OF SUPPLY/WELLS 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 444,020$ 195,000$ 293,619$ 200,000$ 5103 - Overtime 27,588 37,000 33,251 37,000 5200 - Benefits 123,411 96,000 132,347 73,000 OPERATING EXPENSES 6101 - Purchased Water 263,645 400,000 480,000 102,000 6102 - Groundwater Replenishment 133,980 104,000 114,409 110,000 6103 - Water Assessment 190,254 64,000 171 74,000 6201 - Materials & Supplies 38,931 45,000 30,341 45,000 6204 - Chemicals 87,198 64,000 95,586 150,000 6301 - Contract Services 27,632 273,000 336,945 200,000 6403 - Electricity 1,618,531 1,570,000 1,695,800 1,775,000 6405 - Permits 56,134 100,000 84,852 100,000 SOURCE OF SUPPLY TOTAL 3,011,323$ 2,948,000$ 3,297,321$ 2,866,000$ Page 11 of 19 East Valley Water District Water Production BOOSTING AND PUMPING 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor -$ 103,000$ -$ 114,000$ 5103 - Overtime 11,605 14,000 11,325 14,000 5200 - Benefits 25,634 47,000 29,280 63,000 OPERATING EXPENSES 6201 - Materials & Supplies 4,041 20,000 13,877 20,000 6301 - Contract Services 4,399 117,000 103,911 100,000 6403 - Electricity 518,725 454,000 647,025 675,000 BOOSTING & PUMPING TOTAL 564,403$ 755,000$ 805,419$ 986,000$ TRANSMISSION AND DISTRIBUTION 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 189,143$ 183,000$ 174,147$ 205,000$ 5103 - Overtime 12,097 18,000 15,886 18,000 5200 - Benefits 100,314 55,000 100,893 110,000 OPERATING EXPENSES 6201 - Materials & Supplies 45,561 60,000 67,472 60,000 6204 - Chemicals 22,561 1,000 874 50,000 6301 - Contract Services 53,959 45,000 39,898 45,000 TRANSMISSION & DISTRIBUTION TOTAL 423,634$ 362,000$ 399,169$ 488,000$ TOTAL WATER PRODUCTION 4,531,654$ 4,631,500$ 5,063,449$ 4,927,000$ Page 12 of 19 East Valley Water District Water Treatment 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 277,072$ 243,000$ 255,757$ 261,000$ 5103 - Overtime 42,838 39,000 39,296 39,000 5200 - Benefits 142,026 147,000 155,233 159,000 OPERATING EXPENSES 6201 - Materials & Supplies 104,055 153,000 103,234 20,000 6204 - Chemicals 124,149 150,000 172,317 150,000 6301 - Contract Services 116,925 147,000 140,418 147,000 6307 - Uniforms 1,483 2,000 1,130 2,000 6402 - Telephone 3,043 2,000 2,643 2,000 6403 - Electricity 130,653 150,000 175,500 180,000 WATER TREATMENT TOTAL 942,245$ 1,033,000$ 1,045,527$ 960,000$ Page 13 of 19 East Valley Water District Water Quality 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 93,371$ 108,000$ 100,148$ 119,000$ 5103 - Overtime 780 6,000 1,161 6,000 5200 - Benefits 53,816 50,000 59,331 57,000 SOURCE OF SUPPLY WELLS OPERATING EXPENSES 6201 - Materials & Supplies 15,283 13,000 24,641 13,000 6301 - Contract Services 44,081 102,000 39,013 100,000 6307 - Uniforms 1,417 4,000 1,620 4,000 6504 - Meetings- 1,000 253 1,000 TRANSMISSION AND DISTRIBUTION PERSONNEL EXPENSES 5101 - Regular Labor 112,072 108,000 95,559 119,000 5103 - Overtime 780 6,000 1,161 6,000 5200 - Benefits 68,817 50,000 77,529 57,000 TRANSMISSION AND DISTRIBUTION OPERATING EXPENSES 6201 - Materials & Supplies 160 - 4,622 2,000 6202 - Tools 1,752 5,000 5,995 5,000 6301 - Contract Services 44,514 61,000 32,418 61,000 6406 - Postage- 2,000 - 2,000 6502 - Professional Development 719 2,000 628 2,000 6503 - Education Assistance - 3,000 - 3,000 WATER QUALITY TOTAL 437,561$ 521,000$ 444,079$ 557,000$ Page 14 of 19 East Valley Water District Water Maintenance FIELD MAINTENANCE TOTAL 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 203,701$ 200,000$ 193,572$ 201,000$ 5103 - Overtime - 2,000 - 2,000 5104 - Standby 25,028 20,000 22,588 20,000 5200 - Benefits 206,440 201,000 230,905 140,000 OPERATING EXPENSES 6203 - Office Supplies 93 3,000 1,706 3,000 6307 - Uniforms 2,278 1,000 2,799 1,000 6402 - Telephone 33,769 30,000 28,800 41,000 6501 - Membership & Dues 192 2,000 1,823 2,000 6502 - Professional Development 14,061 7,000 1,176 19,000 6504 - Meetings 1,743 3,000 1,745 3,000 6706 - Inventory Over/Short 3,975 - - - ADMINISTRATION TOTAL 491,280$ 469,000$ 485,114$ 432,000$ WATER MAINTENANCE 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 1,103,036 957,000 1,015,778 1,153,000 5103 - Overtime 287,988 219,000 267,142 219,000 5200 - Benefits 407,625 544,000 411,765 602,000 OPERATING EXPENSES 6201 - Materials & Supplies 310,969 280,000 686,435 450,000 6202 - Tools 26,402 21,000 26,273 21,000 6301 - Contract Services 78,333 72,000 79,482 72,000 6307 - Uniforms 26,980 40,000 32,937 40,000 6310 - Street Services 341,414 525,000 270,349 525,000 6405 - Permits 17,980 - 6,804 - TRANSMISSION & DISTRIBUTION TOTAL 2,600,727$ 2,658,000$ 2,796,966$ 3,082,000$ WATER MAINTENANCE TOTAL 3,092,007$ 3,127,000$ 3,282,080$ 3,514,000$ Page 15 of 19 East Valley Water District Wastewater Maintenance 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 370,369$ 329,000$ 306,502$ 362,000$ 5103 - Overtime 10,330 9,000 4,285 9,000 5200 - Benefits 160,257 169,000 165,876 196,000 OPERATING EXPENSES 6201 - Materials & Supplies 11,213 31,000 5,534 31,000 6202 - Tools 1,966 5,000 5,388 5,000 6301 - Contract Services 166,574 233,000 92,876 273,000 6305 - Treatment Services 8,456,508 - 8,088,957 - 6307 - Uniforms 1,972 4,000 2,593 4,000 WASTEWATER MAINTENANCE TOTAL 9,179,188$ 780,000$ 8,672,011$ 880,000$ Page 16 of 19 East Valley Water District Water Reclamation 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor -$ 197,000$ -$ 820,000$ 5103 - Overtime - 3,000 - 3,000 5200 - Benefits - 114,000 - 473,000 OPERATING EXPENSES 6201 - Materials & Supplies - 28,000 - 35,000 6202 - Tools - 12,000 - 12,000 6203 - Office Supplies - 10,000 - 10,000 6204 - Chemicals - - - 600,000 6301 - Contract Services - 6,000 - 2,221,000 6303 - Printing & Publishing - 1,000 - 1,000 6304 - Legal Services - 5,000 - 5,000 6305 - Treatment Services - 8,616,000 8,088,957 3,000,000 6307 - Uniforms - 8,000 - 8,000 6401 - Utilities - 1,000 - 1,000 6402 - Telephone - 3,000 - 3,000 6403 - Electricity - 33,000 - 260,000 6404 - Fuel - 12,000 - 15,000 6406 - Postage- 1,000 - 1,000 6501 - Membership & Dues - 4,000 - 4,000 6502 - Professional Development - 18,000 - 5,000 6504 - Meetings- 2,000 - 2,000 6505 - Employee Recognition - 1,000 - 1,000 WATER RECLAMATION TOTAL -$ 9,075,000$ 8,088,957$ 7,480,000$ Page 17 of 19 East Valley Water District Facilities Maintenance 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 174,766$ 174,000$ 175,927$ 203,000$ 5103 - Overtime 5,721 14,000 12,419 14,000 5200 - Benefits 95,508 102,000 100,500 110,000 ADMINISTRATION OPERATING EXPENSES 6201 - Materials & Supplies 41,442 45,250 51,761 40,000 6202 - Tools 2,072 2,000 1,522 2,000 6301 - Contract Services 285,565 178,000 298,956 496,000 6306 - Rents & Leases 18,096 20,000 17,255 20,000 6307 - Uniforms 7,257 11,000 7,389 11,000 6311 - Landscape Services 53,864 131,000 47,164 131,000 6312 - Janitorial Services 148,182 142,000 137,478 144,000 6401 - Utilities 43,984 14,000 57,227 27,000 6402 - Telephone 24,417 25,000 23,673 25,000 6403 - Electricity 112,983 110,000 113,470 110,000 6502 - Professional Development - 1,000 - 1,000 SOURCE OF SUPPLY/WELLS OPERATING EXPENSES 6201 - Materials & Supplies 186 3,000 648 3,000 6301 - Contract Services 16,768 11,000 32,453 34,000 6311 - Landscape Services 69,124 40,000 63,224 40,000 6402 - Telephone 570 - 603 1,000 PUMPS AND BOOSTERS OPERATING EXPENSES 6201 - Materials & Supplies 145 3,000 828 3,000 6301 - Contract Services 1,216 6,000 9,660 5,000 6311 - Landscape Services 28,224 35,000 24,699 35,000 TREATMENT OPERATING EXPENSES 6201 - Materials & Supplies 2,195 6,750 3,632 10,000 6301 - Contract Services 13,598 107,000 10,567 107,000 6311 - Landscape Services 27,539 14,000 23,839 27,000 6312 - Janitorial Services 600 - 1,440 2,000 6401 - Utilities 1,993 10,000 1,524 10,000 6402 - Telephone 19,959 - 19,774 - FACILITIES MAINTENANCE TOTAL 1,195,973$ 1,205,000$ 1,237,634$ 1,611,000$ Page 18 of 19 East Valley Water District Fleet Maintenance 2020-21 Actuals 2021-22 Budget 2021-22 Projected 2022-23 Budget PERSONNEL EXPENSES 5101 - Regular Labor 97,946$ 91,000$ 83,739$ 91,000$ 5103 - Overtime 2,299 3,000 260 3,000 5200 - Benefits 47,838 53,000 52,254 55,000 OPERATING EXPENSES 6201 - Materials & Supplies 118,508 101,500 121,741 100,000 6202 - Tools 9,349 5,000 15,373 5,000 6203 - Office Supplies 146 1,000 32 1,000 6301 - Contract Services 221,705 240,000 238,880 240,000 6307 - Uniforms 679 - 1,055 1,000 6402 - Telephone 2,547 1,000 457 1,000 6404 - Fuel 136,254 135,000 156,925 200,000 6501 - Membership & Dues - 3,000 - 3,000 6502 - Professional Development - 1,000 - 1,000 FLEET MAINTENANCE TOTAL 637,271$ 634,500$ 670,714$ 701,000$ Page 19 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