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HomeMy WebLinkAboutAgenda Packet - Legislative & Public Outreach Committee - 03/16/2009hoEast Val ley Water District PUBLIC OUTREACH COMMITTEE MEETING Date: March 16, 2009 Time: 9:00 a.m. Place: 3654 E. Highland Ave, Suite 12 Highland, CA 92346 AGENDA CALL TO ORDER PLEDGE: OF ALLEGIANCE 1. Pubfic Comments 2. Accept the January 23, 2009 Minutes. 3. Discussion regarding oral history project of East Valley Water District and the North Fork Water Company. 4. Discussion regarding the 2009 Inland Empire Solar Challenge. 5. Discussion regarding East Highland's Ranch Home Improvement Fair. 6. Discussion regarding the District's automated phone system and call center. 7. Discussion regarding and informational handout for East Valley Water District. 8. Discussion regarding the District's April 15th tour. 9. Discussion regarding the City of Highland's Citrus Harvest Festival. ADJOURN Pursuant to Government Code Section 54954.2(x), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. Subiect to Approval EAST VALLEY WATER DISTRICT January 23, 2009 PUBLIC OUTREACH COMMITTEE MEETING MINUTES The meeting was called to order at 8:30 a.m. by Director Wilson. Ms McAndrews led the flag salute. PRESENT: Directors: Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant GUEST (S): Charles Roberts (Highland Community News) PUBLIC PARTICIPATION There being; no verbal or written comments the public participation section was closed. DISCUSSION REGARDING THE DISTRICT'S OUTREACH PROGRAMS SPECIFIC: PROGRAMS AND ANNUAL COSTS ASSOCIATED WITH THESE PROGRAMS) The Committee reviewed the annual costs related to various outreach programs Director Sturgeon stated that he would like to have this line item on all Public Outreach meetings; that an update of the items be presented with the final costs only. Director Wilson stated that he would like to see the District hand out drought resistant plants at Community and District functions DISCUSSION AND REVIEW OF THE DISTRICT'S WEBSITE Director Sturgeon requested this item to be deferred to the next Committee meeting; that staff present information regarding the District's website DISCUSSION AND REVIEW REGARDING THE DISTRICT'S NEWSLETTER/CCR Ms McAndrews presented the committee with a draft of the District's newsletter. Director Sturgeon stated that the Pipeline be placed on the February 10, 2009 agenda to discuss the District's newsletter and water quality report. DISCUSSION REGARDING THE DISTRICT'S STANDARD AND POOR RATING Director Sturgeon stated that he would like to see a press release regarding the District's Standard and Poor Rating; that Board Members should have a copy of the backup items. DISCUSSION REGARDING INTERACTIVE MEDIA TRAINING & DEVELOPMENT This itern was held over to the next Committee meeting. DISCUSSION REGARDING THE DISTRICT'S SPRING TOUR Director Sturgeon stated that he would like to see space limited to 4 people in each vehicle on future spring tours. The use of vehicles and determination of which guests are assigned to each vehicle was discussed. DISCUSSION REGARDING THE 2009 INLAND EMPIRE SOLAR CHALLENGE Ms McAndrews presented the Solar Challenge activities to date; that a meeting for the rules has been set up and will take place on January 24, 2009. DISCUSSION REGARDING THE DISTRICT'S WATER QUALITY CONFERENCE Director Sturgeon stated that he would like to have the District look into other locations; to look for more cost efficient solutions for the District's water quality conference ADJOURN The meeting was adjourned at 10:00 a.m. until the next scheduled Meeting, March 2, 2009 at 10:00 am. Robert E. Martin, Secretary 4 tip 14Qas" Second Annual Inland Empire Solar Challenge What our students learned...... how to use power tools why water conservation is important about alternative energy sources team work, and why it is important how to work under pressure pride in accomplishment what not to do how to drive the boat what the students liked............ the park was great meeting other teams learning how to work together Teams were great! Every one helped us!!. Come cheer on your local High School May 9 -10 at Yucaipa Regional Park 8:00 am- S:pm daily Single -seat boats, 16- feet -long and about 50 pounds, are built from kits of marine -wood provided for each of the participating schools. Teams must equip the boats with motors, steering systems and solar panels with a minimum output of 320 watts. A seven -month program for high school students who build and race solar powered boats, learn the importance of conserving natural resources, electrical and mechanical engineering, problem solving and much more. For the past nine years Metropolitan Water District (MWD) has sponsored the "Solar Cup Race" at Lake Skinner, in Temecula Valley. The Solar Cup is a seven -month program that begins in the fall, in which high school teams totaling about 900 students build and race solar - powered boats, learn about conservation of natural resources, electrical and mechanical engineering, problem solving, water conservation and related water issues. Unfortunately, due to changes in policy, MWD will no longer sponsor schools outside of their member agency's service area. The Inland Empire Solar Challenge is focused on High Schools located outside of MWD's service area. The event is being implemented to increase students' understanding of science, mathematics, water conservation, water quality and issues facing Southern California for future water demands. Students will be given the opportunity to gain knowledge of alternative energy and fuel sources. The program encourages teams to build and race solar - powered boats, learn the importance of conserving natural resources, electrical and mechanical engineering, problem solving and much more. We hope that you will consider being a sponsor and joining us for this event and supporting our local High Schools and their students. We appreciate your support of our schools and students. If you have any questions please call: Jo McAndrews W# 951 - 787 -9267 C# 951 - 314 -8595 2009 Participating Schools: Yucaipa High School Indio High School Pacific High School San Gorgonio High School Rialto High School Redlands East Highland High School 2009 Sponsors to date: East Valley Water District West Valley Water District Yucaipa Valley Water District Kip Sturgeon Tom Dodson & Associates City of San Bernardino Water Department San Bernardino Valley Municipal Water District San Bernardino Valley Water Conservation District a 2008 -2009 Inland Empire Solar Challenge Sponsor Levels 5,000.00 Admiral Top billing on all printed materials Signage with logo at the event Logo on event t -shirt Sponsor plaque 8 park tickets Certificate of sponsorship 3,000.00 captain Signage with logo at the event Logo on event t -shirt Sponsor plaque 6 park tickets Certificate of sponsorship 2,000.00 Commander Signage at the event Name on event T -shirt 6 park tickets Certificate of sponsorship 1,000.00 Lt. Commander Signage at the event Name on event T -shirt 4 park tickets Certificate of sponsorship 500.00 Lieutenant Name on event T -shirt 4 park tickets Certificate of sponsorship 300.00 Seaman First Class Name on event t -Shirt Certificate of sponsorship 2 park tickets 100.00 First Mate Name on Event t -shirt Certificate of sponsorship 25.00 Officer of the Day Certificate of Sponsorship If you choose to sponsor this event, please make your check payable to: East Valley Water District Solar Challenge 3654 E. Highland, Avenue, Suite 18, Highland, CA. 92346 Post Office Box 3427, San Bernardino, CA 92413 www.eastvalley.org February 26, 2009 James Morales, Jr. Director East Valley Water District Post Office Box 3427 San Bernardino, CA 92413 -3427 Dear Mr. Morales It was great meeting and speaking with you on Tuesday, regarding our upcoming Home Improvement Fair, which is scheduled to take place on Saturday, May 16, 2009, 9 a.m. — 1 p.m. If you are not familiar with our community, EHR is a Master planned community located on 1,700 acres of astounding natural beauty in the foothills of the San Bernardino Mountains. East Highlands Ranch has quickly become one of the most desired home sites in Southern California. Comprising more than 2,500 single- family homes, families and individuals enjoy the natural beauty and park -like setting for the outdoor recreational lifestyle afforded all homeowners at East Highlands Ranch. Our amenities include a club house, two swimming areas, baseball diamond, walking trails, running track, orange groves, tennis courts, basketball courts and a beautiful lake! When we hosted this event last year, we had no idea what to expect and the outcome was fantastic! Our vendors and residents both left the event with newly established relationships that have proven to be beneficial to both parties. This year, we want to add community -based organizations and service providers to the Fair. There are various issues effecting our community, economy and environment and our residents are concerned. It is my hope that East Valley Water District can provide an on -site representative to answer questions and offer suggestions about water conservation. YOU DON'T WANT TO MISS THIS GREAT OPPORTUNITY! As a special treat, we are hosting a "Best Booth" contest for all vendors. The lucky winner will receive 3 months of free advertising in our monthly newsletter, the East End! Additionally, we are requesting that all vendors provide the following: At least one free service to be used as a raffle prize On -site demonstrations Detailed marketing brochures and flyers Promotional gifts to be distributed to attendees Enclosed please find an application and event overview. Once your application is received, you will receive a confirmation letter from the Recreation Department. We are anticipating a much larger group this year, so please don't wait -- reserve your booth today! Special rates are available for all vendors who confirm their participation by April 15th! If you have any questions, please feel free to contact me at: 909 - 425 -3973. Thank you for your consideration and we hope to see you at the Fair! Most sincerely, Melanie Johnson Recreation and Activities Administrator EAST HIGHLANDS RANCH MHOA 2nd Annual Home Improvement Fair The Fair will be held on Saturday, May 16, 2009 9 a.m. —1 p.m., at the East Highlands Ranch, Walking Track behind Ranch Meadows Pool) FEES: OPTION A -, 10x10 SPACE 10x10 spaces include a 10x10 easy -up tent, 1, 8 -foot table and 2 chairs. Cost,: $125 if reserved by April 15th, $150 thereafter! OPTION B - -10X20 SPACE 10x20 spaces include a 10x20 easy -up tent, 2, 8 -foot tables and 4 chairs. Cost: $200 if reserved by April 15th, $225 thereafter! OPTION C -- BRING YOUR OWN BOOTH This option was designed for vendors who wish to use their own Corporate easy -up. You will receive 1, 10x10 space, with 1, 8 -foot table and 2 chairs. Please note that your easy -up must bear your company name and be of professional quality. Cost: $75, if reserved by April 15th, $100 thereafter! OPTION D -- FLYER INSERT Can't make it to the Fair but want to advertise your business? Just provide 500 flyers to be inserted in the souvenir bag that will be passed out to all attendees! Cost: $25 -• flyers must be delivered by May 10th. PLEASE NOTE THAT THERE WILL NOT BE POWER AVAILABLE! Please make your checks payable to "East Highlands Ranch" and return it along with the vendor application to: Melanie Johnson C/o East Highlands Ranch 7136 Club View Drive Highland, CA 92346 909 - 425 -3973 (office) 909 - 864 -0416 (fax) EAST HIGHLANDS RANCH 2nd ANNUAL HOME IMPROVEMENT FAIR Vendor Confirmation Form Contact name: Business name Mailing address Business phone Business fax Type of service(s) provided City State Zip Alternate phone We are asking all vendors to provide one raffle prize valued at $10 or more. What item(s) and/or service will you be donating? I /we are choosing the following option for our booth set -up: Please check one: Option A (10x10 booth) - $125 or $150 after April 15th Option B (10x20 booth) - $200 or $225 after April 15th Option C: (Bring Your Own Booth) - $75 or $100 after April 15th Option 1) (flyer insert) - $25 + 500 flyers (must be delivered by May 10th) I have enclosed my payment in the amount of $ in the form of: Check Money order 1 am faxing my confirmation and will send my payment shortly. THANK YOU! You will receive a confirmation letter in the mail shortly! Incoming from 889 -9501 VDN 5130 b M5090 1. "Quick Pay" option 2. Hours & Directions VDN 5131 M5100 3. Information to start service 9. Repeat 1. "Quick Pay" Default: Main Menu VDN 5132 M 5093 VDN 5011 L M5052 3. Information 2. Directions VDN 5104 M5055- CLOSED VDN 5134 Check for Open( M5057- HOLIDAY Check for Open/ Closed - To Ans Svc m ®,Is . ® . c . m ® c ® . ® . ® o ® .1. e ® . ® ® ® ® s m rm m v VDN 5135 1 M5101 Main Menu 1. Direct to Extension 2. 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To provide Metropolitan's service area with adequate and reliable supplies of high -quality water to meet present and future need, in an environmentally and economically responsible way. Water Sources. Colorado River and Northern California. Service Area: About 5,200 square miles in Los Angeles, Orange, San Diego, Riverside, San Bernardino and Ventura counties Population Served: Approximately 18 million Member Agencies: 26 Founding Cities (December 1928): Anaheim, Beverly Hills, Burbank, Colton', Glendale, Los Angeles, Pasadena, San Bernardino', San Marino, Santa Ana and Santa Monica. Cities of Colton and San Bernardino wirbdrew in 1931 Subsequent Member Agency Cities. Cities of Fullerton (joined 1931), Long Beach (1931), Torrance (1931), Compton (1931), and San Fernando (197 1) Municipal Water Districts: West Basin (1948), Inland Empire (1950!: Three Valleys (1950), Eastern (1951), Orange Counry (1951), Foothi'' 1953), Central Basin (1954), Western (1954), Calleguas (1960), Las Virgenes (1960), and Upper San Gabriel (1963) County W/aterAutbority: San Diego (1946) GOVERNANCE Board ofDirectors: 37. Each member agency is entitled to at least o, - director; additional directors are based on the assessed valuation for district purposes. Board meetings are generally held on the second Tuesday of each month. Check www.mwdh2o.com for meeting time.; and agendas. FACILITIES Colorado River Aqueduct. 242 miles from lake Havasu to Lake Mathews, near Riverside Construction Began in 1933; completed 1939; system operational 1941 Capacity: 1.3 million acre -feet' annually Pumpingplants (east to nest): Intake 0Lh 291 h., shown at left); Gcrc 303ft.); Iron Mountain (144 Eagle Mountain (438 ft.); Julia Hinds (441 ft.). Total lift 1,61 i feet t r, Canals. 63 miles Tunnels: 92 miles; longest is E,.., Coachella, 18.3 miles Conduit: 55 miles Siphons. 144 underground siphons totaling 28.7 miles Acre-foot = 325,851 gallons; serves annual needs of two typical Californiafamilies Water Treatment Plants.- Joseph Jensen, Granada Hills (capacity 75Q. -. million gallons per day); F.E. Weymouth, La Verne (520 mgd); Robert A. Skinner, Winchester (630 mgd); Robert B. Diemer, Yorba Linda (520mgd); and Henry J. Mills, Riverside (160 mgd) Reservoirs: Diamond Valley Lake, Hemet, capacity 810,000 AF shownar left); Lake Mathews, Riverside, 182,000 AF (shown below); LakeSkinner, Winchester, 44,000 AF; Copper Basin, Gene, 24,200 AF; Gene Wash, Gene, 6,300 AF; Live Oak, La Verne, 2,500 AF; Garvey, Monterey Park, 1,600 AF; Palos Verdes, Rolling Hills, 1,100 AF; and Orange County, Brea, 212 AF Total Reservoir Storage Capacity. 1,072,000 AF Distribution System: 775 miles of pipelines; about 400 connections to member agencies Hydroelectric Plants: 16; capacity 127 megawatts Average Daily Delivery: 6,023 AF (2006 calendar year) Record Daily Delivery: 9,872 AF on June 28, 1994 Record Annual Sales: 2.5 million AF in 1990 Projected Sales Fiscal 2007 -2008: 2.23 million AF Unit Price: Under the rwouer rate structure effective Jan. 1, 2008, the equivalent rates will be $508 to $606 AF for treated water, and $351 to $449 AF for untreated water ADMINISTRATION Budget: July 1, 2007 -June 30, 2008: $1.98 billion Capital Projects: $498.4 million (budgeted) Fund Sources: Water sales 51 %; taxes 5 %; bond funds 21 %; readiness -to -serve charge to member agencies 6 %; interest income 3 %; repair and replacement fund 6 %; water transfer funds I% hydroelectric sales 3 %; and rate stabilization fund 4% Uses of Funds: State Water Project payments, 25 %; debt service, 15 %; operations and maintenance, 18 %; supply programs and water transfers, 3 %; Colorado River power, 1 %; water management programs, 2 %; construction, 28 %; fund deposits, 8% Employees: 2,021 THE METROPOLITAN WATER DISTRICT z R OF SOUTHERN CALIFORNIA a r. 700 N. Alameda St., Los Angeles, CA 90012 P.O. Box 54153, Los Angeles, CA 90054 -0153 213) 217 -6000 or (800) CALL MWD www,dvlakexon www.bewaterwise.con www.mwdh2o.con 9108 3A e 2 § a a; t c a t7 20 / J G z >z 2$ t t7! t S w JaPlOOR k 4 ro O REED), Alrill 11 I O I dJP LEN - O O ol O CIONTER ST. F— UVIIII., O tz i PAIMAIrE. 11 I O I dJP LEN - O O ol O CIONTER ST. F— UVIIII., Cltjr Oi 3s,. Inc. 1987 RE: 13th Annual Highland Citrus Harvest Festival -March 28, 2009 27215 Base Line Highland, CA 92346 909) 864 -6661 Enclosed please find your Booth Confirmation for the Citrus Harvest Festival. The FAX (909) 862 -3180 event will be held Saturday, March 28, 2009 from 10:00 am to 3:30 pm. Below are a www.ci.nigniand.cn.us few Vendor Rules to keep in mind: City Council Mayor Booth set up will be permitted from 6:00 am to 9:00 am only. Penny Lilburn Mayor Pro -Ter Vendor Check In will be located north bound Palm Avenue at Fisher Street Ross B. Jones see map) Larry Mc Callon Jody Sant Unload your materials at the curbside and immediately move your vehicle John P. -i frrer . to off -site parking before setting up. Your cooperation is imperative. City Manager Vendors must supply their own tables, chairs, canopies and an otherJosephA. Hughes ' pp y p y equipment or materials. Remove all trash and debris related to your booth. A Cleaning Fee will be billed to Vendors who leave trash or food remnants behind. Generators may be used by food vendors and jumpers only. Food vendors must receive approval from the City prior to the event. Keep purses, cash boxes and other valuables in a safe location throughout the day. We .look forward to your participation in the Citrus Harvest Festival. If you have any questions, please call Kim Stater at (909) 864 -8732, extension 204 or Leilani Garcia at extension 259. Thank you for helping to make this a great event! TRANSMITTAL CITY OF HIGHLAND 27215 BASE LINE VHIGHLAND, CA 92346 14AR909) 864 -8732 ext. 204 909) 862 -3180 - fax Valley Water District DATE: March 5, 2009 TO: Justine Hendricksen, EVWD FROM: Kim Stater, Economic Development Specialist For your consideration Please respond Per your request For signature For your review REGARDING: Highland Citrus Harvest Festival MESSAGE: Thank} you again for supporting the Highland Citrus Harvest Festival. Enclosed is your booth confirmation. We gave you two extra spaces this year so You would have some room to move around. If you have M questions, please give me a call. See you on the 28th!