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HomeMy WebLinkAboutAgenda - EVWD Board of Directors - 12/08/2021BOARD OF DIRECTORS DECEMBER 8,2021 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland,and portions of San Bernardino County. EVWD operates under the direction of a 5-member elected Board. GOVERNING BOARD MANAGEMENT David E.Smith Chairman of the Board John Mura General Manager/CEO Phillip R.Goodrich Vice Chairman Brian Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering Operations Ronald L.Coats Governing Board Member Kelly Malloy Director of Strategic Services James Morales,Jr. Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager EVWD Regular Board Meeting Public Hearing December 08,2021 5:30 PM 31111 Greenspot Road,Highland,CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2021.22,an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person therefore,there will be no physical location to attend this meeting in person and it will be held via teleconference. Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item.In addition,a public comment card may be submitted prior to the start of the meeting,or a request may be submitted to the District Clerk via email at administration@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 13,2021 Regular Board Meeting Minutes b.Approve the October 27,2021 Regular Board Meeting Minutes c.Approve Directors'Fees and Expenses for November 2021 d.October 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258451 through 258596,bank drafts,and ACH payments in the amount of 2,807,904.68 and 595,677.09 for payroll e.Financial Statements for October 2021 f.Investment Transaction Report for Month Ended October 31,2021 g.Adopt Resolution 2021.23 Recognizing Dale Barlow's 25 Years of Service h.Consider Adoption of Resolution 2021.26 Findings and Determinations Regarding Teleconference Meetings 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Sterling Natural Resource Center Operations Support Services Agreement b.Consider Adoption of Resolution 2021.25 2021 Urban and Multibenefit Drought Relief Grant Program Application c.Formation of Community Facilities District CFD)2021-1 Mediterra):Consider Approval of Resolution 2021.24,CFD 2021-1 Resolution 2021.01,CFD 2021-1 Resolution 2021.02,and CFD 2021-1 Ordinance No.1 Public Hearing d.Consider Adoption of Ordinance No.402 Establishing Compensation, Benefits,and Authorizing Reimbursement of Expenses and Establishing Training Requirements for the Board of Directors Public Hearing e.Consider Approval of Board Reorganization A.Elect official officers for the positions of Board President and Vice President B.Appointment of General Manager/CEO C.Set the time,day and place for holding meetings 4.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSDECEMBER8,2021EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARDMANAGEMENTDavidE.SmithChairmanofthe Board JohnMuraGeneralManager/CEOPhillipR.GoodrichViceChairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorof StrategicServicesJamesMorales,Jr.Governing Board Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroy Operations Manager Rocky Welborn Water Reclamation Manager EVWD Regular Board Meeting Public Hearing December 08,2021 5:30 PM 31111 Greenspot Road,Highland,CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2021.22,an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person therefore,there will be no physical location to attend this meeting in person and it will be held via teleconference. Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item.In addition,a public comment card may be submitted prior to the start of the meeting,or a request may be submitted to the District Clerk via email at administration@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 13,2021 Regular Board Meeting Minutes b.Approve the October 27,2021 Regular Board Meeting Minutes c.Approve Directors'Fees and Expenses for November 2021 d.October 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258451 through 258596,bank drafts,and ACH payments in the amount of 2,807,904.68 and 595,677.09 for payroll e.Financial Statements for October 2021 f.Investment Transaction Report for Month Ended October 31,2021 g.Adopt Resolution 2021.23 Recognizing Dale Barlow's 25 Years of Service h.Consider Adoption of Resolution 2021.26 Findings and Determinations Regarding Teleconference Meetings 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Sterling Natural Resource Center Operations Support Services Agreement b.Consider Adoption of Resolution 2021.25 2021 Urban and Multibenefit Drought Relief Grant Program Application c.Formation of Community Facilities District CFD)2021-1 Mediterra):Consider Approval of Resolution 2021.24,CFD 2021-1 Resolution 2021.01,CFD 2021-1 Resolution 2021.02,and CFD 2021-1 Ordinance No.1 Public Hearing d.Consider Adoption of Ordinance No.402 Establishing Compensation, Benefits,and Authorizing Reimbursement of Expenses and Establishing Training Requirements for the Board of Directors Public Hearing e.Consider Approval of Board Reorganization A.Elect official officers for the positions of Board President and Vice President B.Appointment of General Manager/CEO C.Set the time,day and place for holding meetings 4.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSDECEMBER8,2021EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARDMANAGEMENTDavidE.SmithChairmanofthe Board JohnMuraGeneralManager/CEOPhillipR.GoodrichViceChairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorofStrategicServicesJamesMorales,Jr.Governing Board Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroyOperationsManagerRockyWelbornWaterReclamationManagerEVWDRegularBoardMeetingPublicHearingDecember08,2021 5:30PM31111GreenspotRoad,Highland,CA92346ViaTeleconferenceInanefforttoprotectpublichealthandpursuant to Resolution 2021.22,an active StateofEmergencystillexistsandcontinuestodirectlyimpacttheabilityofthememberstomeetsafelyinpersontherefore,there will be no physical location to attend this meetinginpersonanditwillbeheldviateleconference.Members of the public are invited to make a public comment telephonically during thepubliccommentsectionofthemeetingandaftereachagendaitem.In addition,a publiccommentcardmaybesubmittedpriortothestartofthemeeting,or a request may be submittedtotheDistrictClerkviaemailatadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the October 13,2021 Regular Board Meeting Minutes b.Approve the October 27,2021 Regular Board Meeting Minutes c.Approve Directors'Fees and Expenses for November 2021 d.October 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258451 through 258596,bank drafts,and ACH payments in the amount of 2,807,904.68 and 595,677.09 for payroll e.Financial Statements for October 2021 f.Investment Transaction Report for Month Ended October 31,2021 g.Adopt Resolution 2021.23 Recognizing Dale Barlow's 25 Years of Service h.Consider Adoption of Resolution 2021.26 Findings and Determinations Regarding Teleconference Meetings 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Sterling Natural Resource Center Operations Support Services Agreement b.Consider Adoption of Resolution 2021.25 2021 Urban and Multibenefit Drought Relief Grant Program Application c.Formation of Community Facilities District CFD)2021-1 Mediterra):Consider Approval of Resolution 2021.24,CFD 2021-1 Resolution 2021.01,CFD 2021-1 Resolution 2021.02,and CFD 2021-1 Ordinance No.1 Public Hearing d.Consider Adoption of Ordinance No.402 Establishing Compensation, Benefits,and Authorizing Reimbursement of Expenses and Establishing Training Requirements for the Board of Directors Public Hearing e.Consider Approval of Board Reorganization A.Elect official officers for the positions of Board President and Vice President B.Appointment of General Manager/CEO C.Set the time,day and place for holding meetings 4.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSDECEMBER8,2021EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARDMANAGEMENTDavidE.SmithChairmanofthe Board JohnMuraGeneralManager/CEOPhillipR.GoodrichViceChairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorofStrategicServicesJamesMorales,Jr.Governing Board Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroyOperationsManagerRockyWelbornWaterReclamationManagerEVWDRegularBoardMeetingPublicHearingDecember08,2021 5:30PM31111GreenspotRoad,Highland,CA92346ViaTeleconferenceInanefforttoprotectpublichealthandpursuant to Resolution 2021.22,an active StateofEmergencystillexistsandcontinuestodirectlyimpacttheabilityofthememberstomeetsafelyinpersontherefore,there will be no physical location to attend this meetinginpersonanditwillbeheldviateleconference.Members of the public are invited to make a public comment telephonically during thepubliccommentsectionofthemeetingandaftereachagendaitem.In addition,a publiccommentcardmaybesubmittedpriortothestartofthemeeting,or a request may be submittedtotheDistrictClerkviaemailatadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda,only those itemsfiledwiththeDistrictClerkby12:00 p.m.on Wednesday prior to the followingWednesdaymeetingnotrequiringdepartmentalinvestigation,will be considered by the BoardofDirectors.CALL TOORDERPLEDGEOFALLEGIANCEROLLCALLOFBOARDMEMBERSPUBLICCOMMENTSAnypersonwishingtospeaktothe Board of Directors is asked to complete aSpeakerCardandsubmitittotheDistrictClerkpriortothestartofthemeeting.Each speakerislimitedtothree3)minutes,unless waived by the Chairman of the Board.Under theStateofCaliforniaBrownAct,the Board of Directors is prohibited from discussing ortakingactiononanyitemnotlistedonthepostedagenda.The matter will automaticallybereferredtostaffforanappropriateresponseoractionandmayappearontheagenda atafuturemeeting.1.AGENDAThisagenda contains a brief general description of each item to be considered.Except as otherwise provided by law,no action shall be taken on any itemnotappearingonthefollowingagendaunlesstheBoardofDirectorsmakesadeterminationthatanemergencyexistsorthataneedtotakeimmediateactionontheitemcametotheattentionoftheDistrictsubsequenttothepostingoftheagenda.a.Approval ofAgenda2.APPROVAL OF CONSENTCALENDARAllmatterslistedundertheConsent Calendar are considered by the BoardofDirectorstoberoutineandwillbeenactedinonemotion.There will benodiscussionoftheseitemspriortothetimetheboardconsidersthemotionunlessmembersoftheboard,the administrative staff,or the public request specificitemstobediscussedand/or removed from the Consent Calendar.a.Approve the October 13,2021 Regular Board MeetingMinutesb.Approve the October 27,2021 Regular Board MeetingMinutesc.Approve Directors'Fees and Expenses for November2021d.October 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258451 through 258596,bank drafts,and ACH payments in the amount of 2,807,904.68 and 595,677.09 for payroll e.Financial Statements for October 2021 f.Investment Transaction Report for Month Ended October 31,2021 g.Adopt Resolution 2021.23 Recognizing Dale Barlow's 25 Years of Service h.Consider Adoption of Resolution 2021.26 Findings and Determinations Regarding Teleconference Meetings 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Sterling Natural Resource Center Operations Support Services Agreement b.Consider Adoption of Resolution 2021.25 2021 Urban and Multibenefit Drought Relief Grant Program Application c.Formation of Community Facilities District CFD)2021-1 Mediterra):Consider Approval of Resolution 2021.24,CFD 2021-1 Resolution 2021.01,CFD 2021-1 Resolution 2021.02,and CFD 2021-1 Ordinance No.1 Public Hearing d.Consider Adoption of Ordinance No.402 Establishing Compensation, Benefits,and Authorizing Reimbursement of Expenses and Establishing Training Requirements for the Board of Directors Public Hearing e.Consider Approval of Board Reorganization A.Elect official officers for the positions of Board President and Vice President B.Appointment of General Manager/CEO C.Set the time,day and place for holding meetings 4.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN