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HomeMy WebLinkAboutAgenda - EVWD Board of Directors - 11/10/2021BOARD OF DIRECTORS NOVEMBER 10,2021 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland,and portions of San Bernardino County. EVWD operates under the direction of a 5-member elected Board. GOVERNING BOARD MANAGEMENT David E.Smith Chairman of the Board John Mura General Manager/CEO Phillip R.Goodrich Vice Chairman Brian Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering Operations Ronald L.Coats Governing Board Member Kelly Malloy Director of Strategic Services James Morales,Jr. Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager EVWD Regular Board Meeting November 10,2021 5:30 PM 31111 Greenspot Road,Highland,CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2021.19,an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person therefore,there will be no physical location to attend this meeting in person and it will be held via teleconference. Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item.In addition,a public comment card may be submitted prior to the start of the meeting,or a request may be submitted to the District Clerk via email at jhendricksen@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Financial Statements for September 2021 b.Approve Directors'Fees and Expenses for October 2021 c.Consider Adoption of Resolution 2021.22 Findings and Determinations Regarding Teleconference Meetings 3.INFORMATIONAL ITEMS a.Redesign of the Current Monthly Bill b.Conservation Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.17 Replacing Reimbursement Resolution 2019.02 b.Consider Approval of Groundwater Monitoring Well Construction Contract for the Sterling Natural Resource Center 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSNOVEMBER10,2021EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARDMANAGEMENTDavidE.SmithChairmanofthe Board JohnMuraGeneralManager/CEOPhillipR.GoodrichViceChairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorof StrategicServicesJamesMorales,Jr.Governing Board Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroy Operations Manager Rocky Welborn Water Reclamation Manager EVWD Regular Board Meeting November 10,2021 5:30 PM 31111 Greenspot Road,Highland,CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2021.19,an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person therefore,there will be no physical location to attend this meeting in person and it will be held via teleconference. Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item.In addition,a public comment card may be submitted prior to the start of the meeting,or a request may be submitted to the District Clerk via email at jhendricksen@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Financial Statements for September 2021 b.Approve Directors'Fees and Expenses for October 2021 c.Consider Adoption of Resolution 2021.22 Findings and Determinations Regarding Teleconference Meetings 3.INFORMATIONAL ITEMS a.Redesign of the Current Monthly Bill b.Conservation Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.17 Replacing Reimbursement Resolution 2019.02 b.Consider Approval of Groundwater Monitoring Well Construction Contract for the Sterling Natural Resource Center 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSNOVEMBER10,2021EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARDMANAGEMENTDavidE.SmithChairmanofthe Board JohnMuraGeneralManager/CEOPhillipR.GoodrichViceChairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorof StrategicServicesJamesMorales,Jr.Governing Board Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroyOperationsManagerRockyWelbornWaterReclamationManagerEVWDRegularBoardMeetingNovember10,2021 5:30PM31111GreenspotRoad,Highland,CA92346ViaTeleconferenceInanefforttoprotectpublichealthandpursuant to Resolution 2021.19,an active StateofEmergencystillexistsandcontinuestodirectlyimpacttheabilityofthememberstomeetsafelyinpersontherefore,there will be no physical location to attend this meetinginpersonanditwillbeheldviateleconference.Members of the public are invited to make a public comment telephonically during thepubliccommentsectionofthemeetingandaftereachagendaitem.In addition,a publiccommentcardmaybesubmittedpriortothestartofthemeeting,or a request may be submittedtotheDistrictClerkviaemailatjhendricksen@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Financial Statements for September 2021 b.Approve Directors'Fees and Expenses for October 2021 c.Consider Adoption of Resolution 2021.22 Findings and Determinations Regarding Teleconference Meetings 3.INFORMATIONAL ITEMS a.Redesign of the Current Monthly Bill b.Conservation Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.17 Replacing Reimbursement Resolution 2019.02 b.Consider Approval of Groundwater Monitoring Well Construction Contract for the Sterling Natural Resource Center 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSNOVEMBER10,2021EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARDMANAGEMENTDavidE.SmithChairmanofthe Board JohnMuraGeneralManager/CEOPhillipR.GoodrichViceChairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorof StrategicServicesJamesMorales,Jr.Governing Board Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroyOperationsManagerRockyWelbornWaterReclamationManagerEVWDRegularBoardMeetingNovember10,2021 5:30PM31111GreenspotRoad,Highland,CA92346ViaTeleconferenceInanefforttoprotectpublichealthandpursuant to Resolution 2021.19,an active StateofEmergencystillexistsandcontinuestodirectlyimpacttheabilityofthememberstomeetsafelyinpersontherefore,there will be no physical location to attend this meetinginpersonanditwillbeheldviateleconference.Members of the public are invited to make a public comment telephonically during thepubliccommentsectionofthemeetingandaftereachagendaitem.In addition,a publiccommentcardmaybesubmittedpriortothestartofthemeeting,or a request may be submittedtotheDistrictClerkviaemailatjhendricksen@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL:1-209-425-5876 and enter CONFERENCE ID:878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda,only those itemsfiledwiththeDistrictClerkby12:00 p.m.on Wednesday prior to the followingWednesdaymeetingnotrequiringdepartmentalinvestigation,will be considered by the BoardofDirectors.CALL TOORDERPLEDGEOFALLEGIANCEROLLCALLOFBOARDMEMBERSPUBLICCOMMENTSAnypersonwishingtospeaktothe Board of Directors is asked to complete aSpeakerCardandsubmitittotheDistrictClerkpriortothestartofthemeeting.Each speakerislimitedtothree3)minutes,unless waived by the Chairman of the Board.Under theStateofCaliforniaBrownAct,the Board of Directors is prohibited from discussing ortakingactiononanyitemnotlistedonthepostedagenda.The matter will automaticallybereferredtostaffforanappropriateresponseoractionandmayappearontheagendaatafuturemeeting.1.AGENDAThisagenda contains a brief general description of each item to be considered.Except as otherwise provided by law,no action shall be taken on any itemnotappearingonthefollowingagendaunlesstheBoardofDirectorsmakesadeterminationthatanemergencyexistsorthataneedtotakeimmediateactionontheitemcametotheattentionoftheDistrictsubsequenttothepostingoftheagenda.a.Approval ofAgenda2.APPROVAL OF CONSENTCALENDARAllmatterslistedundertheConsent Calendar are considered by the BoardofDirectorstoberoutineandwillbeenactedinonemotion.There will benodiscussionoftheseitemspriortothetimetheboardconsidersthemotionunlessmembersoftheboard,the administrative staff,or the public request specificitemstobediscussedand/or removed from the Consent Calendar.a.Financial Statements for September2021b.Approve Directors'Fees and Expenses for October2021c.Consider Adoption of Resolution 2021.22 Findings andDeterminationsRegardingTeleconferenceMeetings3.INFORMATIONAL ITEMS a.Redesign of the Current Monthly Bill b.Conservation Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.17 Replacing Reimbursement Resolution 2019.02 b.Consider Approval of Groundwater Monitoring Well Construction Contract for the Sterling Natural Resource Center 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN