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HomeMy WebLinkAboutAgenda - EVWD Board of Directors - 01/26/2022BOARD OF DIRECTORS JANUARY 26,2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland,and portions of San Bernardino County. EVWD operates under the direction of a 5-member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT Phillip R.Goodrich Chairman of the Board John Mura General Manager/CEO James Morales,Jr. Vice Chairman Brian Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering Operations Ronald L.Coats Governing Board Member Kelly Malloy Director of Strategic Services David E.Smith Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager EVWD Regular Board Meeting January 26,2022 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road,Highland,CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2022.01,an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person therefore,there will be no physical location to attend this meeting in person and it will be held via teleconference.Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item.In addition,a public comment card may be submitted prior to the start of the meeting,or a request may be submitted to the District Clerk via email at administration@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL:1-209-425-5876 and enter CONFERENCE ID:381 567 063# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8) Property:APN:0288-161-01-0000 District Negotiators:John Mura,General Manager/CEO Negotiating Parties:BARENTS,DARLENE W SEP PROP TR 03/31) Under Negotiation:Price and Terms of Payment b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8) Property:APN’s:1191-251-02-0-000,1191-251-05-0-000,and 1191-251- 06-0-000 District Negotiators:John Mura,General Manager/CEO Negotiating Parties:SBABP V,LLC Under Negotiation:Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of December 15,2021 Special Board Meeting Minutes b.Approve Investment Report for Quarter Ended December 31,2021 c.December 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258709 through 258871,bank drafts,and ACH payments in the amount of 9,655,767.02 and 446,109.72 for payroll 4.INFORMATIONAL ITEMS a.5-Year Work Plan Update b.Customer Arrearage Update 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSJANUARY26,2022EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARD EXECUTIVEMANAGEMENTPhillipR.GoodrichChairmanoftheBoard JohnMuraGeneralManager/CEOJamesMorales,Jr.Vice Chairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorof StrategicServicesDavidE.SmithGoverningBoard Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroy Operations Manager Rocky Welborn Water Reclamation Manager EVWD Regular Board Meeting January 26,2022 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road,Highland,CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2022.01,an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person therefore,there will be no physical location to attend this meeting in person and it will be held via teleconference.Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item.In addition,a public comment card may be submitted prior to the start of the meeting,or a request may be submitted to the District Clerk via email at administration@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL:1-209-425-5876 and enter CONFERENCE ID:381 567 063# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8) Property:APN:0288-161-01-0000 District Negotiators:John Mura,General Manager/CEO Negotiating Parties:BARENTS,DARLENE W SEP PROP TR 03/31) Under Negotiation:Price and Terms of Payment b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8) Property:APN’s:1191-251-02-0-000,1191-251-05-0-000,and 1191-251- 06-0-000 District Negotiators:John Mura,General Manager/CEO Negotiating Parties:SBABP V,LLC Under Negotiation:Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of December 15,2021 Special Board Meeting Minutes b.Approve Investment Report for Quarter Ended December 31,2021 c.December 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258709 through 258871,bank drafts,and ACH payments in the amount of 9,655,767.02 and 446,109.72 for payroll 4.INFORMATIONAL ITEMS a.5-Year Work Plan Update b.Customer Arrearage Update 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSJANUARY26,2022EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARD EXECUTIVEMANAGEMENTPhillipR.GoodrichChairmanoftheBoard JohnMuraGeneralManager/CEOJamesMorales,Jr.Vice Chairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorof StrategicServicesDavidE.SmithGoverningBoard Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroyOperationsManagerRockyWelbornWaterReclamationManagerEVWDRegularBoardMeetingJanuary26,2022 5:30PMClosedSessionbeginsat4:30 p.m.31111 Greenspot Road,Highland,CA92346ViaTeleconferenceInanefforttoprotectpublichealthandpursuant to Resolution 2022.01,an active StateofEmergencystillexistsandcontinuestodirectlyimpacttheabilityofthememberstomeetsafelyinpersontherefore,there will be no physical location to attend this meetinginpersonanditwillbeheldviateleconference.Members of the public are invited to makeapubliccommenttelephonicallyduringthepubliccommentsectionofthemeetingandaftereachagendaitem.In addition,a public comment card may be submitted prior to the startofthemeeting,or a request may be submitted to the District Clerk via emailatadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL:1-209-425-5876 and enter CONFERENCE ID:381 567 063#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8) Property:APN:0288-161-01-0000 District Negotiators:John Mura,General Manager/CEO Negotiating Parties:BARENTS,DARLENE W SEP PROP TR 03/31) Under Negotiation:Price and Terms of Payment b.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8) Property:APN’s:1191-251-02-0-000,1191-251-05-0-000,and 1191-251- 06-0-000 District Negotiators:John Mura,General Manager/CEO Negotiating Parties:SBABP V,LLC Under Negotiation:Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of December 15,2021 Special Board Meeting Minutes b.Approve Investment Report for Quarter Ended December 31,2021 c.December 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258709 through 258871,bank drafts,and ACH payments in the amount of 9,655,767.02 and 446,109.72 for payroll 4.INFORMATIONAL ITEMS a.5-Year Work Plan Update b.Customer Arrearage Update 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSJANUARY26,2022EastValleyWaterDistrictwas formed in 1954 and provides water and wastewater servicesto103,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARD EXECUTIVEMANAGEMENTPhillipR.GoodrichChairmanoftheBoard JohnMuraGeneralManager/CEOJamesMorales,Jr.Vice Chairman BrianTompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsRonaldL.CoatsGoverningBoard Member KellyMalloyDirectorofStrategicServicesDavidE.SmithGoverningBoard Member KerrieBryanDirectorofAdministrativeServicesJustineHendricksenDistrictClerkPatrickMilroyOperationsManagerRockyWelbornWaterReclamationManagerEVWDRegularBoardMeetingJanuary26,2022 5:30PMClosedSessionbeginsat4:30 p.m.31111 Greenspot Road,Highland,CA92346ViaTeleconferenceInanefforttoprotectpublichealthandpursuant to Resolution 2022.01,an active StateofEmergencystillexistsandcontinuestodirectlyimpacttheabilityofthememberstomeetsafelyinpersontherefore,there will be no physical location to attend this meetinginpersonanditwillbeheldviateleconference.Members of the public are invited to makeapubliccommenttelephonicallyduringthepubliccommentsectionofthemeetingandaftereachagendaitem.In addition,a public comment card may be submitted prior to the startofthemeeting,or a request may be submitted to the District Clerk via emailatadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL:1-209-425-5876 and enter CONFERENCE ID:381 567 063#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda,only those itemsfiledwiththeDistrictClerkby12:00 p.m.on Wednesday prior to the followingWednesdaymeetingnotrequiringdepartmentalinvestigation,will be considered by the BoardofDirectors.CALL TOORDERROLLCALLOFBOARDMEMBERSPUBLICCOMMENTSAnypersonwishingtospeaktothe Board of Directors is asked to complete aSpeakerCardandsubmitittotheDistrictClerkpriortothestartofthemeeting.Each speakerislimitedtothree3)minutes,unless waived by the Chairman of the Board.Under theStateofCaliforniaBrownAct,the Board of Directors is prohibited from discussing ortakingactiononanyitemnotlistedonthepostedagenda.The matter will automaticallybereferredtostaffforanappropriateresponseoractionandmayappearontheagendaatafuturemeeting.1.AGENDAThisagenda contains a brief general description of each item to be considered.Except as otherwise provided by law,no action shall be taken on any itemnotappearingonthefollowingagendaunlesstheBoardofDirectorsmakesadeterminationthatanemergencyexistsorthataneedtotakeimmediateactionontheitemcametotheattentionoftheDistrictsubsequenttothepostingoftheagenda.a.Approval ofAgendaRECESSINTOCLOSEDSESSION2.CLOSEDSESSIONa.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property:APN:0288-161-01-0000DistrictNegotiators:John Mura,General Manager/CEONegotiatingParties:BARENTS,DARLENE W SEP PROP TR 03/31)Under Negotiation:Price and Terms ofPaymentb.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property:APN’s:1191-251-02-0-000,1191-251-05-0-000,and 1191-251-06-0-000DistrictNegotiators:John Mura,General Manager/CEONegotiatingParties:SBABP V,LLC Under Negotiation:Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approval of December 15,2021 Special Board Meeting Minutes b.Approve Investment Report for Quarter Ended December 31,2021 c.December 2021 Disbursements:Accounts payable disbursements for the period include check numbers 258709 through 258871,bank drafts,and ACH payments in the amount of 9,655,767.02 and 446,109.72 for payroll 4.INFORMATIONAL ITEMS a.5-Year Work Plan Update b.Customer Arrearage Update 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’Comments ADJOURN