HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/13/2013 Minutes: 11/13/13 jph
Subject to approval:
EAST VALLEY WATER DISTRICT NOVEMBER 13, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Hendricksen led the flag
salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon
ABSENT: Directors: Coleman, Wilson
STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
Closed Session Item # 11 should be listed as the following:
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Existing Litigation pursuant to Government Code Section 54956.9(d)(1)
EVWD vs SBIAA Case# CIVDS1313090
M/S/C (Sturgeon-Morales) that the November 13, 2013 agenda be approved as amended.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:30 p.m.
Mr. Yeager, Board of Director of the East Highlands Ranch stated that the presentation by John
Mura and Kelly Malloy was very informative and that he appreciated the efforts to inform public
of what is going on in the District.
There being no further written or verbal comments, the public participation section was closed.
DISBURSEMENTS
M/S/C (Morales-Sturgeon) that General Fund Disbursements #238515 through #238717
distributed during the period of October 17, 2013 through November 6, 2013 in the amount of
$1,430,662.62 and Payroll Fund Disbursements for the period ended November 6, 2013 in the
amount of $229,719.63 totaling $1,660,382.25 be approved.
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APPROVE THE SEPTEMBER 11, 2013 REGULAR BOARD MEETING MINUTES
M/S/C (Morales-Sturgeon) that the September 11, 2013 regular board meeting minutes be
approved as submitted.
APPROVE THE SEPTEMBER 25, 2013 REGULAR BOARD MEETING MINUTES
M/S/C (Morales-Sturgeon) that the September 25, 2013 regular board meeting minutes
be approved as submitted.
DIRECTORS’ FEES AND EXPENSES FOR OCTOBER 2013
M/S/C (Morales-Sturgeon) that the Directors’ fees and expenses for October 2013 be
approved as submitted.
DISCUSSION AND POSSIBLE ACTION REGARDING THE 2014-2015 ACWA ELECTION
M/S/C (LeVesque-Sturgeon) to designate Vice Chairman Morales to Vote on behalf of
the District.
PUBLIC HEARING TO CONSIDER HONEYWELL ENERGY EFFICIENCY PROJECT
AND AUTOMATIC DEMAND RESPONSE (ADR) PROJECT
A. STAFF PRESENTATION(S)
B. PUBLIC COMMENTS
M/S/C (Sturgeon-Coats) that Resolution 2013.19 be approved
CLOSE PUBLIC HEARING
The Public Hearing adjourned at 6:06 pm and reconvened to the regular Board meeting.
DISCUSSION A DPOSSIBLE ACTION REGARDING:
A. AUTHORIZING THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH HONEYWELL TO COMPLETE THE COMPREHENSIVE ENERGY
EFFICIENCY PROJECT, AND
B. ADOPT RESOLUTION 2013.13 AUTHORIZING THE DISTRICT TO ENTER A
LEAS-PURCHASE AGREEMENT WITH US BANK, AND
C. ADOPT RESOLUTION 2013.14 AUTHORIZING THE DISTRICT TO BE
REIMBURSED FROM FUNDS PROVIDED BY THE LEASE-PURCHASE
AGREEMENT FOR CAPITAL EXPENDITURES RELATED TO THE ENERGY
EFFICIENCY PROJECT, AND
D. AUTHORIZE AN AGREEMENT WITH US BANK TO FINANCE THE
ENERGY EFFICIENCY PROJECT
M/S/C (Sturgeon-Morales) to authorize the General Manager to execute an agreement
with Honeywell to complete the Comprehensive Energy Efficiency Project; to adopt
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Resolution 2013.13 AUTHORIZING THE DISTRICT TO ENTER A LEAS-PURCHASE
AGREEMENT WITH US BANK, AND
C. ADOPT RESOLUTION 2013.14 AUTHORIZING THE DISTRICT TO BE
REIMBURSED FROM FUNDS PROVIDED BY THE LEASE-PURCHASE
AGREEMENT FOR CAPITAL EXPENDITURES RELATED TO THE ENERGY
EFFICIENCY PROJECT, AND
D. AUTHORIZE AN AGREEMENT WITH US BANK TO FINANCE THE
ENERGY EFFICIENCY PROJECT
Vice Chairman Morales thanked staff for working with the Auditor in an effective manner.
Chairman LeVesque inquired if the a policy was in place regarding ratio
M/S/C (Sturgeon-Morales) to adopt and file the District’s Comprehensive Annual
Financial Report for year ended June 30, 2013
GENERAL MANAGER / STAFF REPORTS
The General Manager/CEO and Assistant General Manager reported on the following items:
New picture, Employee Committee for effort with the successful Awards Banquet, Kathy Burke
received the Employee of the Year award, Ribbon cutting scheduled for Plant 143, Cancelled
Board meeting for November25, 2013, Special meetings scheduled for January 3rd, 15th, and 29th,
Headquarter update and timeline, and Baseline Gardens.
The Chief Financial Officer reported on the Tyler system implementation for Customer Service
began November2nd.
Information only.
LEGAL COUNSEL REPORT
No report.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Sturgeon stated
Vice Chairman Morales stated the he attended the ACWA Region 9 and Statewide Conference,
Kathy Tiegs was appointed to Vice President of ACWA Region 9, reviewed the District’s
progress over the past year and projects planned for the coming year, thanked staff for their
amazing work, emphasized the importance of recognizing everyone for an outstanding year,
wished everyone a Happy Holiday and welcomed Ron Coats to the Board of Directors.
Board member Coats thanked everyone for making him feel welcome, wished everyone a healthy
and safe Holiday, he is happy being a part of a winning team.
ADJOURN
The meeting adjourned at 6:50pm.
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____________________________
Matt LeVesque, President
_________________________
John J. Mura, Secretary