HomeMy WebLinkAboutAgenda Packet - Community Advisory Commission - 11/18/2021COMMUNITY ADVISORY COMMISSION
NOVEMBER 18, 2021
East Valley Water District was formed in 1954 and provides water and wastewater services to
103,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
COMMISSIONERS
Dr. Alan Kay
Commissioner
Vincent Laster
Commissioner
Dr. Pamela Miller
Commissioner
Gail Shelton
Commissioner
Fred Yauger
Commissioner
Kelly Malloy
Director of Strategic Services
Community Advisory Commission Meeting
November 18, 2021 6:00 PM
31111 Greenspot Road, Highland, CA 92346
Via Teleconference
In an effort to protect public health and pursuant to Resolution 2021.22, an active State of
Emergency still exists and continues to directly impact the ability of the members to meet
safely in person; therefore, there will be no physical location to attend this meeting in
person and it will be held via teleconference.
Members of the public are invited to make a public comment telephonically during the public
comment section of the meeting and after each agenda item. In addition, a public comment
card may be submitted prior to the start of the meeting, or a request may be submitted to
the District Clerk via email at administration@eastvalley.org.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 12094255876 and enter CONFERENCE ID: 526 937 171#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
AGENDA – This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not appearing on
the following agenda unless the Board of Directors makes a determination that an emergency
exists or that a need to take immediate action on the item came to the attention of the District
subsequent to the posting of the agenda.
1.Approval of Agenda
APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be
routine and will be enacted in one motion. There will be no discussion of these items prior to
the time the board considers the motion unless members of the board, the administrative staff,
or the public request specific items to be discussed and/or removed from the Consent
Calendar.
2.Approve the November 19, 2020 Commission Meeting Minutes
3.Approve the December 10, 2020 Commission Meeting Minutes
4.Approve the May 20, 2021 Commission Meeting Minutes
INFORMATIONAL ITEMS
5.Sterling Natural Resource Center Project Update
6.Conservation Update
7.5Year Work Plan Update
8.Outreach Update
REPORTS
9.Commissioners’ Comments
10.Staff’s Comments
ADJOURN
COMMUNITY ADVISORY COMMISSIONNOVEMBER 18, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMISSIONERSDr. Alan KayCommissioner Vincent LasterCommissionerDr. Pamela MillerCommissioner Gail SheltonCommissioner
Fred Yauger
Commissioner
Kelly Malloy
Director of Strategic Services
Community Advisory Commission Meeting
November 18, 2021 6:00 PM
31111 Greenspot Road, Highland, CA 92346
Via Teleconference
In an effort to protect public health and pursuant to Resolution 2021.22, an active State of
Emergency still exists and continues to directly impact the ability of the members to meet
safely in person; therefore, there will be no physical location to attend this meeting in
person and it will be held via teleconference.
Members of the public are invited to make a public comment telephonically during the public
comment section of the meeting and after each agenda item. In addition, a public comment
card may be submitted prior to the start of the meeting, or a request may be submitted to
the District Clerk via email at administration@eastvalley.org.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 12094255876 and enter CONFERENCE ID: 526 937 171#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
AGENDA – This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not appearing on
the following agenda unless the Board of Directors makes a determination that an emergency
exists or that a need to take immediate action on the item came to the attention of the District
subsequent to the posting of the agenda.
1.Approval of Agenda
APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be
routine and will be enacted in one motion. There will be no discussion of these items prior to
the time the board considers the motion unless members of the board, the administrative staff,
or the public request specific items to be discussed and/or removed from the Consent
Calendar.
2.Approve the November 19, 2020 Commission Meeting Minutes
3.Approve the December 10, 2020 Commission Meeting Minutes
4.Approve the May 20, 2021 Commission Meeting Minutes
INFORMATIONAL ITEMS
5.Sterling Natural Resource Center Project Update
6.Conservation Update
7.5Year Work Plan Update
8.Outreach Update
REPORTS
9.Commissioners’ Comments
10.Staff’s Comments
ADJOURN
COMMUNITY ADVISORY COMMISSIONNOVEMBER 18, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMISSIONERSDr. Alan KayCommissioner Vincent LasterCommissionerDr. Pamela MillerCommissioner Gail SheltonCommissionerFred YaugerCommissioner Kelly MalloyDirector of Strategic ServicesCommunity Advisory Commission MeetingNovember 18, 2021 6:00 PM31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to protect public health and pursuant to Resolution 2021.22, an active State ofEmergency still exists and continues to directly impact the ability of the members to meetsafely in person; therefore, there will be no physical location to attend this meeting inperson and it will be held via teleconference.Members of the public are invited to make a public comment telephonically during the publiccomment section of the meeting and after each agenda item. In addition, a public commentcard may be submitted prior to the start of the meeting, or a request may be submitted tothe District Clerk via email at administration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 526 937 171#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
AGENDA – This agenda contains a brief general description of each item to be considered.
Except as otherwise provided by law, no action shall be taken on any item not appearing on
the following agenda unless the Board of Directors makes a determination that an emergency
exists or that a need to take immediate action on the item came to the attention of the District
subsequent to the posting of the agenda.
1.Approval of Agenda
APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be
routine and will be enacted in one motion. There will be no discussion of these items prior to
the time the board considers the motion unless members of the board, the administrative staff,
or the public request specific items to be discussed and/or removed from the Consent
Calendar.
2.Approve the November 19, 2020 Commission Meeting Minutes
3.Approve the December 10, 2020 Commission Meeting Minutes
4.Approve the May 20, 2021 Commission Meeting Minutes
INFORMATIONAL ITEMS
5.Sterling Natural Resource Center Project Update
6.Conservation Update
7.5Year Work Plan Update
8.Outreach Update
REPORTS
9.Commissioners’ Comments
10.Staff’s Comments
ADJOURN
COMMUNITY ADVISORY COMMISSIONNOVEMBER 18, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMISSIONERSDr. Alan KayCommissioner Vincent LasterCommissionerDr. Pamela MillerCommissioner Gail SheltonCommissionerFred YaugerCommissioner Kelly MalloyDirector of Strategic ServicesCommunity Advisory Commission MeetingNovember 18, 2021 6:00 PM31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to protect public health and pursuant to Resolution 2021.22, an active State ofEmergency still exists and continues to directly impact the ability of the members to meetsafely in person; therefore, there will be no physical location to attend this meeting inperson and it will be held via teleconference.Members of the public are invited to make a public comment telephonically during the publiccomment section of the meeting and after each agenda item. In addition, a public commentcard may be submitted prior to the start of the meeting, or a request may be submitted tothe District Clerk via email at administration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 526 937 171#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a Speaker Cardand submit it to the District Clerk prior to the start of the meeting. Each speaker is limited tothree (3) minutes, unless waived by the Chairman of the Board. Under the State of CaliforniaBrown Act, the Board of Directors is prohibited from discussing or taking action on any itemnot listed on the posted agenda. The matter will automatically be referred to staff for anappropriate response or action and may appear on the agenda at a future meeting.AGENDA – This agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item not appearing onthe following agenda unless the Board of Directors makes a determination that an emergencyexists or that a need to take immediate action on the item came to the attention of the Districtsubsequent to the posting of the agenda. 1.Approval of AgendaAPPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board of Directors to beroutine and will be enacted in one motion. There will be no discussion of these items prior tothe time the board considers the motion unless members of the board, the administrative staff,or the public request specific items to be discussed and/or removed from the ConsentCalendar.2.Approve the November 19, 2020 Commission Meeting Minutes3.Approve the December 10, 2020 Commission Meeting Minutes4.Approve the May 20, 2021 Commission Meeting MinutesINFORMATIONAL ITEMS5.Sterling Natural Resource Center Project Update6.Conservation Update7.5Year Work Plan Update
8.Outreach Update
REPORTS
9.Commissioners’ Comments
10.Staff’s Comments
ADJOURN
Agenda Item
#2
November 18, 20211
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3
8
Meeting Date: November 18, 2021
Agenda Item #2
Consent Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: Approve the November 19, 2020 Commission Meeting Minutes
RECOMMENDATION
Staff recommends that the Commissioners approve the minutes as submitted.
BACKGROUND / ANALYSIS
N/A
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Public Affairs and Administration departments.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
November 19, 2021 minutes
1
Minutes 11-19-2020 cmc
Subject to approval
EAST VALLEY WATER DISTRICT November 19, 2020
COMMUNITY ADVISORY COMMISSION
VIA TELECONFERENCE
MINUTES
Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:01 pm and
led the flag salute.
PRESENT: Commissioners: Kay, Laster, Miller, Shelton, Yauger
ABSENT: Commissioners: None
STAFF: Kelly Malloy, Director of Strategic Services; Cecilia Contreras, Senior
Administrative Assistant
GUEST(s): None
PUBLIC COMMENTS
The Senior Administrative Assistant declared the public participation section of the
meeting open at 6:04 pm.
There being no written or verbal comments, the public participation section was closed.
WATER AND WASTEWATER CONVEYANCE RATES UPDATE
The Director of Strategic Services provided an update on the water and wastewater
conveyance rates; that the District completed a Cost of Service Analysis regarding the
rates to develop recommendations for the Governing Board to consider adoption at a
public hearing; that the original hearing had been scheduled for April 2020 but due to
the pandemic, District staff postponed the hearing to early 2021; and that notices for
the rate hearing will be mailed out to all property owners and residents as well as being
posted on the District’s website.
Ms. Shelton arrived at 6:15pm.
Information only.
REVIEW DRAFT POPULAR ANNUAL FINANCIAL REPORT FOR YEAR ENDED
JUNE 30, 2020
The Director of Strategic Services stated that staff has completed the Popular Annual
Financial Report (PAFR) which is a summarized version of the Comprehensive Annual
Financial Report for fiscal year ending June 30, 2020; that the current the
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Minutes 11-19-2020 cmc
Comprehensive Annual Financial Report is being audited and will be finalized in
November; and that if the District meets and/or exceeds the guidelines set by the
Government Finance Officers Association (GFOA), they will present the District with an
Award for Outstanding Achievement.
Mr. Laster joined the meeting at 6:32pm.
Information only.
STERLING NATURAL RESOURCE CENTER PROJECT UPDATE
The Director of Strategic Services stated that construction activities continue for the
SNRC project; that efforts are continuing for various regulatory approvals necessary;
that the District continues to provide updates through website content, social media
posts and bill inserts; that staff continues to maintain dialogue with the community in
spite of the COVID restrictions; and that October marked the two year date since the
groundbreaking celebration which gave an opportunity to highlight the construction
progress.
Information only.
EMERGENCY RESPONSE AND GRANT UPDATE
The Director of Strategic Services stated that over the past year, staff has continued the
efforts of updating all emergency preparedness documents; that there are four separate
documents that are consistent with the District’s vision and follow all State and Federal
requirements; that the information is also being used to develop grant applications for
mitigation projects. Staff continues to review and train on these documents, while also
participating in the worldwide Great ShakeOut event.
Ms. Malloy shared that through this process, District staff has been adapting to the
unique circumstances brought by the COVID-19 pandemic which included operational
adjustments, proclamation of a local emergency, and continuing to provide service to
our community while maintaining a safe environment.
Information only.
SET THE DAY AND TIME FOR HOLDING REGULAR COMMISSION MEETINGS
The Commission discussed and established that they will meet the third Thursday at
6pm quarterly beginning the month of February 2021.
COMMISSIONER COMMENTS
Mr. Laster offered his congratulations to the incumbents being reelected.
Dr. Kay appreciated being able to join the Commission and looks forward to learning
more about the District.
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Minutes 11-19-2020 cmc
Ms. Shelton appreciated the thoroughness of the documents and looks forward to
meeting in person.
Dr. Miller welcomed the new Commissioners.
Information only.
STAFF COMMENTS
The Director of Strategic Services welcomed the new Commission members and thanked
the others for their continued services.
Information only.
ADJOURN
The meeting adjourned at 7:24 pm.
________________________
Kelly Malloy
Director of Strategic Services
Agenda Item
#3
November 18, 20211
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3
9
Meeting Date: November 18, 2021
Agenda Item #3
Consent Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: Approve the December 10, 2020 Commission Meeting Minutes
RECOMMENDATION
Staff recommends that the Commissioners approve the minutes as submitted
BACKGROUND / ANALYSIS
N/A
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Public Affairs and Administration departments.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
December 12, 2020 Commission Meeting Minutes
1
Minutes 12-10-2020 cmc
Subject to approval
EAST VALLEY WATER DISTRICT December 10, 2020
COMMUNITY ADVISORY COMMISSION SPECIAL MEETING
VIA TELECONFERENCE
MINUTES
Cecilia Contreras, Senior Administrative Assistant, called the meeting to order at 6:01 pm and
led the flag salute.
PRESENT: Commissioners: Kay, Laster, Miller, Shelton, Yauger
ABSENT: Commissioners: None
STAFF: Kelly Malloy, Director of Strategic Services; Brian Tompkins, Chief
Financial Officer; Cecilia Contreras, Senior Administrative Assistant
GUEST(s): None
PUBLIC COMMENTS
The Senior Administrative Assistant declared the public participation section of the
meeting open at 6:03 pm.
There being no written or verbal comments, the public participation section was closed.
WATER AND WASTEWATER RATE UPDATE
The Chief Financial Officer stated that the District has been working with a consultant
on a Cost of Service Analysis to maintain rates to continue providing services to the
public; that the District is proposing to schedule a public hearing for early 2021 which
will include water, wastewater conveyance, and wastewater treatment rates; that
currently the District’s contracts with the San Bernardino Municipal Water Department
(SBMWD) for wastewater treatment; that once the Sterling Natural Resource Center is
fully permitted and operational, those services will transfer to the District and wastewater
treatment fees will remain with the District.
Mr. Tompkins stated that rate setting is a key process to maintaining a fiscally sound
organization as well as setting the foundation for revenues over the next five years. He
also mentioned that staff will be sending out a printed document with the information
for all property owners and residents; information will be posted on the website; staff
will be available to answer any questions that residents might have by phone.
Information only.
COMMISSIONER COMMENTS
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Minutes 12-10-2020 cmc
Dr. Kay stated that he appreciates the knowledge and is glad to be a part of this
commission.
Ms. Shelton stated that the information presented was very educational and thanked the
consultant and staff for the time it takes to present.
Information only.
STAFF COMMENTS
The Director of Strategic Services thanked the Commission for their time and
appreciation through 2020 and hopes that everyone has a safe and healthy holiday.
Information only.
ADJOURN
The meeting adjourned at 6:59 pm.
________________________
Kelly Malloy
Director of Strategic Services
Agenda Item
#4
November 18, 20211
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4
0
Meeting Date: November 18, 2021
Agenda Item #4
Consent Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: Approve the May 20, 2021 Commission Meeting Minutes
RECOMMENDATION
Staff recommends that the Commissioners approve the minutes as submitted.
BACKGROUND / ANALYSIS
N/A
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Public Affairs and Administration departments.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
May 20, 2021 Commission Meeting Minutes
1
Minutes 05-20-2021 cmc
Subject to approval
EAST VALLEY WATER DISTRICT May 20, 2021
COMMUNITY ADVISORY COMMISSION
VIA TELECONFERENCE
MINUTES
Cecilia Contreras, Public Affairs Coordinator, called the meeting to order at 6:02 pm and led
the flag salute.
PRESENT: Commissioners: Kay, Laster, Miller, Shelton, Yauger
ABSENT: Commissioners: None
STAFF: Kelly Malloy, Director of Strategic Services; Brian Tompkins, Chief
Financial Officer; William Ringland, Public Affairs/Conservation
Manager; Cecilia Contreras, Public Affairs Coordinator; Christianne
Koide, Sr. Administrative Assistant.
GUEST(s): None
PUBLIC COMMENTS
The Public Affairs/Conservation Manager declared the public participation section of the
meeting open at 6:03 pm.
There being no written or verbal comments, the public participation section was closed..
Approval of the August 11, 2020 Commission Meeting Minutes
M/S/C (Miller-Yauger) for the August 11, 2020 Commission meeting minutes be
approved as submitted.
Approval of the February 18, 2021 Commission Meeting Minutes
M/S/C (Miller-Yauger) for the August 11, 2020 Commission meeting minutes be
approved as submitted.
Fiscal Year 2021-22 Budget Overview
The Director of Strategic Services provided an overview of the District’s fiscal year 2021-
22 goals and objectives; that the development of these support the Agency Strategic
Plan and the Five-Year work plan; and that key considerations included source water
quality, infrastructure projects, cybersecurity, technology, regulations, and funding. She
presented each programs background, accomplishments from fiscal year 2020-2021, and
the upcoming goals and objectives.
2
Minutes 05-20-2021 cmc
The Chief Financial Officer presented the revenue projections which included an update
on the fiscal year 2020-21 water and wastewater revenues and sales, projections for the
upcoming fiscal year with the new water rates that go into effect in January 2022 ,
expected water sales, meter charges, projected water revenue, and wastewater system
charges for July 2021 – April 2022, and May 2022 – June 2022. He stated that the
wastewater system charges are broken into two projections due to the opening of the
Sterling Natural Resource Center. Mr. Tompkins also provided information on the non-
rate revenue projections related to Sterling Natural Resource Center.
The Commissioners asked several questions which staff responded to appropriately.
Information only.
Outreach Update
The Public Affairs/Conservation Manager provided an update on the District’s current
outreach program that include bill inserts, newspaper ads, social media content, website
contect and email notifications for capital improvement projects updates, the Pathways
Program, Sterling Natural Resource Center, and the Conservation Workshop. He stated
that the District has taken a different approach to social media and have started creating
short videos that have received high numbers of reviews.
Information only.
COMMISSIONER COMMENTS
Dr. Kay appreciates the steps that the District has taken for the internship program for
students who completed the Pathways Program.
Dr. Miller stated that staff provided excellent presentations on the items discussed.
Mrs. Shelton agreed with Dr. Miller that staff has done an excellent job at sharing the
information presented.
Mr. Yauger thanked Mr. Ringland for the information about the payments site on the
District’s website and that the changes made are easier to understand.
STAFF COMMENTS
The Director of Strategic Services thanked the Commissioners for attending the
meeting virtually and that we will be following the role of the Board as to when we will
be able to meet in person again; and that the special meeting is scheduled for June 3,
2021.
Information only.
ADJOURN
3
Minutes 05-20-2021 cmc
The meeting adjourned at 7:58 pm.
________________________
Kelly Malloy
Director of Strategic Services
Agenda Item
#8
November 18, 20211
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4
1
Meeting Date: November 18, 2021
Agenda Item #8
Informational Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: Sterling Natural Resource Center Project Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
Construction activities continue for the Sterling Natural Resource Center. Since the
project is using the progressive design-build model, construction, design, and
commissioning are taking place simultaneously. These complex activities take place in a
collaborative team environment with the project partners. Significant construction
continues throughout the project area ranging from highly technical equipment
installation to pouring curb and gutter. Offsite work continues with the recycled water
pipeline installation near 3rd Street and Palm Avenue. Final design is underway for the
pipeline alignment leading to the new Weaver Recharge Basins.
Efforts continue to work through the various regulatory approvals, working closely with
the State Water Resources Control Board, Southern California Edison, South Coast Air
Quality Management District, CalTrans, Metropolitan Water District, State Historical
Preservation Officer, Regional Water Quality Control Board, and the cities of Highland
and San Bernardino. This is an ongoing process in tandem with the construction effort.
The District continues to provide information through website content, social media
posts, and bill inserts. Additional outreach is being sent bi-monthly to residents living in
the vicinity of the site. There will be a need for increased coordination with the
surrounding schools in preparation for street improvements scheduled for the end of
2022 and final air quality permitting notifications. Staff is looking for new opportunities
to engage with the community to support the organizational mission.
AGENCY GOALS AND OBJECTIVES
I - Implement Effective Solutions Through Visionary Leadership
A. Identify Opportunities to Optimize Natural Resources
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
D. Provide Quality Information to Encourage Community Engagement
Agenda Item
#8
November 18, 20212
2
4
1
Meeting Date: November 18, 2021
Agenda Item #8
Informational Item
REVIEW BY OTHERS
This agenda item has been reviewed by
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
SNRC Presentation
November 18, 2021
East Valley Water District
Sterling Natural Resource Center Update
2
STERLING NATURAL RESOURCE CENTER
•Center will treat up to 8 million gallons of
water per day and recharge the local
groundwater basin
•Three-year of construction on October 20
•Team Sterling completed 95% of
construction
•Staff are working to complete the remaining
5% of highly-technical construction
•Facility testing will be required before
beginning operations
•Operations anticipated to begin in 2022
3
44
5
6
ADMINISTRATION BUILDING
77
Construction Flyover
8
9
1010
SNRC FUNDED IN PART BY:
Funding for this Sterling Natural Resource Center project has been provided in full or in part by the Proposition 1 –the Water Quality, Supply, and Infrastructure Improvement Act of 2021 and the Clean Water State
Revolving Fund through an agreement with the State Water Resources Control Board. California’s Clean Water State Revolving Fund is capitalized through a variety of funding sources, including grands from the
United States Environmental Protection Agency and state bond proceeds.
The Urban Greening Program is part of California Climate Investments, a statewide program that puts billions of cap-and-trade dollars to work reducing greenhouse gas emissions, strengthening the economy and
improving public health and the environment –particularly the disadvantaged communities. The cap-and-trade program also creates a financial incentive for industries to invest in clean technologies and develop
innovative ways to reduce pollution. California Climate Investment projects include affordable housing, renewable energy, public transportation, zero emission vehicles, environmental restoration, more sustainable
agriculture, recycling and much more. At least 35 percent of these investments are made in disadvantaged and low-income communities. For more information, visit California Climate Investments.
Agenda Item
#6
November 18, 20211
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Meeting Date: November 18, 2021
Agenda Item #6
Informational Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: Conservation Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
East Valley Water District has developed an extensive conservation program to engage
with community members, report to the state, and protect natural resources. With more
than 83% of the state experiencing extreme drought conditions, the District will
continue its local and regional efforts to encourage customers and partners to conserve
water.
On October 19, 2021, Governor Newsom declared a statewide drought emergency to
address the growing water shortage across the state. Due to investments made by
regional agencies, including the District, the Bunker Hill Basin’s water supply remains in
a strong position. Fortunately, there are no automatic requirements impacting the
District as a result of this action, rather the proclamation calls on all Californians to
voluntarily reduce their usage by 15% compared to 2020 levels. The District is currently
operating in Stage 1 of the Water Shortage Contingency Plan and customers are
encouraged to prevent waste and unreasonable use of water. Staff and legislative
advocates will closely follow the State Water Resources Control Board’s approach to
monitoring progress and determining when additional drought response actions will be
needed.
Standards and expectations for water use, planning and conservation reporting
requirements continue to increase year-over-year. In compliance with regulations, the
District reports distribution system water losses on an annual basis through the
submission of the Water Loss Audit Report. Through SB 555, signed by Governor Jerry
Brown in 2015, water suppliers have been required to submit annual validated water
loss audit reports. The District reported 1,427.96 acre-feet of water losses or a 7.8%
loss of volume supplied in 2020. The Water Loss Audit reports the difference between
real losses caused from leaks or breaks, and apparent losses caused from deliberate
theft or tampering of water meters. Now that there is a foundation of information, the
State Water Resource Control Board is using the report information to develop
performance requirements which are scheduled take effect January 1, 2028. The
District is actively engaged in these public workshops and industry discussions to ensure
Agenda Item
#6
November 18, 20212
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Meeting Date: November 18, 2021
Agenda Item #6
Informational Item
that the standards implemented are reasonable and achievable. A source of concern
and topic of discussion is the significant infrastructure improvement costs that would be
required to maintain compliance with the standards as they are currently proposed.
Concurrent with regulatory and legislative discussions, the District continues to engage
customers in conservation programs and encourage water efficiency efforts. Staff will
be monitoring progress on voluntary reductions, continue to encourage customers to
use water efficiently, and be active participants in the stewardship of our water
resources. Even as the dry weather continues, the District strives to maintain an open
dialogue with the community and serve as a resource for conservation tools and
techniques. This approach, as compared to a strictly enforcement focused perspective,
has resulted in customer behavior changes that mirrors the call to action.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
D. Provide Quality Information to Encourage Community Engagement
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
Conservation Update Presentation
November 18, 2021
East Valley Water District
Conservation Update
TABLE OF CONTENTS
2
3
DROUGHT SNAPSHOT
Emergency Drought
Proclamation for Mendocino
and Sonoma counties
April 21, 2021
Proclamation for 39
additional counties
May 10, 2021
Proclamation 50 counties
July 8, 2021
Statewide Emergency
Drought Proclamation
October 19, 2021
•Indoor
•High Efficiency Toilet
•High Efficiency Showerhead
•High Efficiency Washing Machine
•Outdoor
•Parkway Pilot Program
•High Efficiency Nozzles
•Water Efficient Landscaping
•Weather Based Irrigation Controller
•Direct Installation Weather Based Irrigation
Controller Ending Soon!
4
CONSERVATION REBATES
Agenda Item #7 November 18, 20211
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Meeting Date: November 18, 2021
Agenda Item #7
Informational Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: 5-Year Work Plan Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
East Valley Water District has set out to be a world class organization, with a focus not
only on providing safe and reliable drinking water but of enhancing and preserving the
quality of life for our community.
The Governing Board, staff, and the community have developed a District vision that
empowers the organization to take actions to be innovative, efficient, and effective.
Carrying out this vision requires a commitment to being a performance-based
organization which values results. Given the high expectation of the District, it is
important to communicate that intention of key projects, including the required
planning steps, environmental awareness, and clear prioritization to allow for on-going
daily operations while addressing specific long-term needs.
Updating the Five-Year Work Plan is designed to provide general policy direction and
highlight priority projects that fosters the prioritization and development of tasks
necessary for implementation. The 2022 Five-Year Work Plan included a closer look at
the priorities of each program to ensure adequate resources are assigned throughout
the organization and enhances coordinated pacing of complex projects in the coming
years.
Highlights of the 2021 Five-Year Plan Accomplishments include:
Purchasing additional North Fork Water District shares and worked with
shareholders still requiring water deliveries.
Completing Phase 5 of the AMI smart meter installation, completing the
transition of the District to 100% remote read.
Continued making progress on the design and construction of the Sterling
Natural Resource Center.
The District’s Employee Event’s Association continued its partnership with
Jefferson Hunt Elementary School in addition to other charitable causes
throughout the year.
Agenda Item #7 November 18, 20212
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Meeting Date: November 18, 2021
Agenda Item #7
Informational Item
The District anticipates a high level of activity throughout the organization in
the next five years. To streamline the implementation of the plan, the review
of the Five-Year Plan starts the annual budget process. A higher degree of
details relating to the projects intended to take place within 2022 will be
reflected in the District-wide goals assigned to the General Manager/CEO.
The annual District-wide goals will then guide the policy and approach to the
annual budget development including resource allocation.
AGENCY GOALS AND OBJECTIVES
III - Deliver Public Service With Purpose While Embracing Continuous Growth
D. Embrace an Environment of Active Learning and Knowledge Sharing Through
State-of-the-Art Data Management
REVIEW BY OTHERS
This agenda item has been reviewed by the General Manager/CEO and Executive Team.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
No Attachments
Agenda Item
#7
November 18, 20211
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Meeting Date: November 18, 2021
Agenda Item #7
Informational Item
Regular Meeting
TO: Commission Members
FROM: Kelly Malloy, Director of Strategic Services
SUBJECT: Outreach Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
The District continues to utilize various avenues of communication to engage with the
community. Recent projects have included, but are not limited to:
Capital Improvement Project Construction
SNRC Updates
Winter Watering Tips Campaign
Imagine A Day Without Water
Methods of communication vary depending on the project, but may include:
Social Media
Bill Inserts
Direct Mailers
Print Advertisements
Press Releases
Emails
Multiple distribution channels are available to the District in the form of Bill Inserts,
Highland Community News Ads, Social Media, etc. The District continues to leverage
multiple channels to maximize the reach and community engagement. Imagine A Day
Without Water and Winter Water Tips showcased the value in conserving water and
provided tips to customers on ways to be water efficient.
The District actively utilizes social media as part of its on-going outreach efforts.
Through posts on Facebook, Twitter, and Instagram, the District provides the public
with Sterling Natural Resource Center project benefits and progress, news updates,
conservation tips, rebate program information, and services available to customers. In
early 2021, East Valley Water District launched its YouTube channel to begin
highlighting videos developed for the community. Since the launch, the channel has
received over 7,300 views and over 100 hours of watch time on District videos.
Finally, the District has started to prepare a campaign to inform customers on how to
Agenda Item
#7
November 18, 20212
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Meeting Date: November 18, 2021
Agenda Item #7
Informational Item
read their new water bill. The new water bill, expected to launch in early 2022, has
been redesigned to modernize the layout and allow customers to better understand
their water consumption information.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
D. Provide Quality Information to Encourage Community Engagement
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kelly Malloy
Director of Strategic Services
ATTACHMENTS
Outreach Update Presentation
November 18, 2021
East Valley Water District
Outreach Update
2
YOUTUBE CHANNEL
3
CHANNEL ANALYTICS
4
VIDEO ANALYTICS
5
YOUTUBE ADVERTISING
November 18, 2021
East Valley Water District
5-Year Work Plan
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5-YEAR WORK PLAN
•Provide general policy direction and
highlight priority projects
•Ensures projects support the District Vision
•Brings together planning efforts beyond the
annual budget cycle
•Includes all staff to consider
•Known planning cycles
•Regulatory guidelines
•Budgeting
•Projects that require phasing
3
STRATEGIC PLANNING WORKFLOW
4
PLAN DEVELOPMENT
District anticipates
a high level of
activity
throughout the
organization for
the foreseeable
future.
All-Hands Staff
Meetings
Program Plan
Development
Strategic Plan
Adoption
•Includes all District employees, Community Advisory Commission
and Board of Directors
•Aims for maximum perspective, feedback, resource allocation, and
planning
•Outlines new projects while ensuring that on-going operations are
valued and appreciated
5
PROGRAM PRIORITIES
Optimize
Infrastructure
System
Maximize the
District’s Position
Financial Stability
with Full
Understanding of
Operational
Complexities
Protect
Organizational
Investments
Continue to be a
Premier Agency
6
2021 ACCOMPLISHMENTS
•District has successfully completed multiple
projects previously listed in 5-Year Strategic
Plan
•Projects include (but not limited to):
•Purchasing Additional North Fork Water
Company Shares
•Significant Construction Progress on the
SNRC
•AMI Meter Replacement –Final Phase
•Elm Street Water Main Relocation
•Barton Street Water Main Replacement
•Continued Partnership with Jefferson Hunt
Elementary School and other Non-Profit
Organizations
7
SHIFT IN APPROACH TO DEVELOPMENT
8
STRATEGIC PLAN –OPTIMIZE INFRASTRUCTURE
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STRATEGIC PLAN –OPTIMIZE INFRASTRUCTURE
10
STRATEGIC PLAN –MAXIMIZE DISTRICT’S POSITION
11
STRATEGIC PLAN –FINANCIAL STABILITY
12
STRATEGIC PLAN –PROTECT ORGANIZATIONAL INVESTMENTS
13
STRATEGIC PLAN –CONTINUE TO BE A PREMIER AGENCY
14
EXTERNAL CONSIDERATIONS
•COVID-19 and post-pandemic world present unforeseen challenges to the District
•Supply chain challenges
•Labor market forces
•Inflationary pressures
•Permanent/societal social distancing norms
•Legislation and regulatory adjustments
•Unplanned Impacts