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HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 07/25/2022ENGINEERING & OPERATIONS COMMITTEE JULY 25, 2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. COMMITTEE MEMBERS Ronald L. Coats Governing Board Member Phillip R. Goodrich Governing Board Member Engineering & Operations Committee Meeting July 25, 2022 ­ 2:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the May 23, 2022 Minutes INFORMATIONAL ITEMS 2.Plant 39 Update 3.Overview of Source Control Program REPORTS ADJOURN ENGINEERING & OPERATIONS COMMITTEEJULY 25, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERS Ronald L. Coats Governing Board Member Phillip R. Goodrich Governing Board Member Engineering & Operations Committee Meeting July 25, 2022 ­ 2:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the May 23, 2022 Minutes INFORMATIONAL ITEMS 2.Plant 39 Update 3.Overview of Source Control Program REPORTS ADJOURN ENGINEERING & OPERATIONS COMMITTEEJULY 25, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERSRonald L. CoatsGoverning Board Member Phillip R. GoodrichGoverning Board MemberEngineering & Operations Committee MeetingJuly 25, 2022 ­ 2:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the May 23, 2022 Minutes INFORMATIONAL ITEMS 2.Plant 39 Update 3.Overview of Source Control Program REPORTS ADJOURN Agenda Item #1 July 25, 20221 4 6 0 Meeting Date: July 25, 2022 Agenda Item #1 Consent Item Regular Meeting TO: Committee Members FROM: Director of Engineering and Operations SUBJECT: Consider approval of the May 23, 2022 Minutes RECOMMENDATION Staff recommends that the Committee approve the May 23, 2022 minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Executive Staff. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS May 23, 2022 Minutes P a g e | 1 Minutes 05/23/2022 bvm DRAFT EAST VALLEY WATER DISTRICT May 23, 2022 ENGINEERING AND OPERATIONS COMMITTEE MEETING MINUTES Ms. Van Meter called the meeting to order at 2:30 p.m., Director Goodrich led the flag salute. PRESENT: Directors: Goodrich, Coats ABSENT: None STAFF: Jeff Noelte, Director of Engineering and Operations: Patrick Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; Kelly Malloy, Director of Strategic Services; Brenda Van Meter, Administrative Assistant GUEST(s): None PUBLIC COMMENTS There being no written or verbal comments, the public participation section was closed. APPROVE THE JANUARY 24, 2022, ENGINEERING AND OPERATIONS COMMITTEE MEETING MINUTES Chairman Goodrich motioned, Chairman Coats second that the minutes for January 24, 2022 be approved as submitted. PROPOSED STERLING NATURAL RESOURCES CENTER (SNRC) AGREEMENTS FOR SOLIDS RESIDUALS MANAGEMENT Jeff Noelte provided information related to the biosolids residual management for the SNRC. The facility is expected to produce nearly 52 wet tons of digested biosolids per day that are removed during the wastewater treatment process. The biosolids are typically processed into compost or shipped to Arizona for land application due to California regulations. Technological advances have been made that provide other opportunities to treat biosolids for beneficial use. One of these technologies is known as thermal conversion where biosolids are exposed to high temperatures with limited oxygen to form a biochar. Staff has developed a draft agreement with Anaergia to conduct large-scale thermal conversions of the biosolids from SNRC for consideration at a future Board meeting. P a g e | 2 Minutes 05/23/2022 bvm The Del Rosa Avenue site near Base Line Street may serve as a location to blend and bag the biochar as a soil amendment. A land lease agreement has been drafted for future Board consideration. Overview of Tesla Battery Operation Jeff Noelte presented information related to Tesla battery operation at EVWD Headquarters. He provided a visual of how the power travels between the grid, battery system, and the Headquarters building. The battery system can provide energy savings by shifting energy consumption from high cost on-peak periods to low-cost off-peak periods and provide power to the building during electrical outages. The operation may be monitored through Tesla’s software that allows for forecasting and monitors battery consumption. Tesla also provided a web-based portal that provides District staff the ability to view data and operational status in real time. Well 11 Updates Patrick Milroy provided a presentation about the condition and plans for Well 11. Mr. Milroy stated that the pumping equipment from the well was removed, and a video inspection was performed that shows the condition of the well. The well was initially shut down due to a water quality complaint of red water. The video showed two holes in the well casing, which are likely the cause of the red water. A submersible pump was installed to pump and test the well, which allowed it to produce clear water when the flow was reduced to 600 gallons per minute. It is important that the District rehabilitates this well to ensure sufficient water supply. Staff will work with a consultant to determine the best solution for Plant 11. ADJOURN The meeting adjourned at 3:45 p.m. Phillip R. Goodrich Ronald L. Coats Chairman of the Board Governing Board Member Agenda Item #2 July 25, 20221 4 5 8 Meeting Date: July 25, 2022 Agenda Item #2 Informational Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Plant 39 Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Plant 39 is located north of the 210 freeway, east of Arden Avenue. This plant is unique because it is the District’s only blending facility. The well produces water that is high in Fluoride, and it mixes with water from the Intermediate zone to lower the Fluoride content. The Plant has two large water storage reservoirs and one smaller mixing tank. Due to the amount of land available this Plant is also used as a pipe storage yard and dirt spoil dump yard for the Field staff. During the December 2021 and January 2022 rainfall, Plant 39 encountered major mud run-off resulting in a large amount of dirt and debris up against the side of reservoir number two. To eliminate water run-off during future rain events, staff determined the facility needed grading and a small retaining wall to protect reservoir number two. Staff takes pride in maintaining the District's system and understands the importance of investing funds to keep our facilities looking and operating at a high level. Wrought iron fencing is currently being installed at Plant 39 to maintain perimeter security while maintaining the District’s overall aesthetics. The project is approximately 75% complete. Staff is excited to move on to the next facility that needs upgrades. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization Agenda Item #2 July 25, 20222 4 5 8 Meeting Date: July 25, 2022 Agenda Item #2 Informational Item REVIEW BY OTHERS This agenda item has been reviewed by Engineering and the Executive Management Team. FISCAL IMPACT This item is funded in the fiscal year 2021-22 Capital Improvement Program. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Presentation: Plant 39 Update Patrick Milroy, Operations Manager PLANT 39 UPDATE July 25, 2022 2 MUDSLIDE FROM STORM EVENT 3 RETAINING WALL AROUND RESERVOIR 4 RESERVOIR 1 •Block Wall Raised Up Around the Reservoir 5 FACILITY FENCE •Old Chain Link Fence 6 GRADING ON THE PROPERTY 7 WALL REPAIRS •Block Wall Repairs on the West Side of the Property 8 •Post Set on the East Side of Property NEW WROUGHT IRON FENCE 9 •New Automatic Gate GATE INSTALLATION DISCUSSION Agenda Item #3 July 25, 20221 4 5 9 Meeting Date: July 25, 2022 Agenda Item #3 Informational Item Regular Meeting TO: Committee Members FROM: Director of Engineering and Operations SUBJECT: Overview of Source Control Program RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Agencies that perform wastewater treatment are required to have a Source Control Program to protect sewer and treatment facilities from negative impacts from non- residential dischargers (e.g., restaurants, car washes, mechanic shops). In anticipation of wastewater treatment being done at the Sterling Natural Resources Center (SNRC), staff has been working on the various elements of the East Valley Water District Source Control Program. The attached slides will be presented to provide an overview of the Source Control Program. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management Team. FISCAL IMPACT The Source Control Program will be funded through the annual operational budget for Water Reclamation. Agenda Item #3 July 25, 20222 4 5 9 Meeting Date: July 25, 2022 Agenda Item #3 Informational Item Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Presentation: Source Control Program Overview July 25, 2022 Source Control Program Overview TABLE OF CONTENTS •What is Source Control •Purpose •Parties Involved •Dischargers •Pumpers •Inspectors •Impacts to EVWD Systems •Source Control program Transition to EVWD 2 •Source Control programs regulate sewer discharges at the source to limit impacts to conveyance and treatment facilities •Intended to limit physical and water quality concerns of non-residential discharges •Fat, Oils and Grease (FOG) •Restaurants/food processing •Car Washes •Mechanic shops •Abnormal discharges •Dental Amalgam •Silver from photography processing •Metals •Pharmaceuticals •Toxic organics •Nitrates/Salts 3 Purpose 4 Involved Parties •Dischargers (EVWD will have appox. 101 dischargers): •81 Restaurants (including school cafeterias) •6 Car washes •6 Mechanics Shops •Including EVWD headquarters warehouse oil interceptor •1 Food processing establishment •7 Miscellaneous establishments (Paton, San Manuel, Robertsons, etc) •Pumpers •FOG will be pumped out of Grease Interceptors and hauled to disposal sites •Inspectors •Inspectors verify Dischargers comply with discharge restrictions •New Developments will be evaluated during the plan check reviews for potential discharge limitations Grease Interceptor for FOG Capture 5 Impacts to EVWD System •Fats, Oils and Greases congeal and create blockages •Sanitary Sewer Overflows (SSO’s) •Odors •Biological System Upsets •Certain discharges can be toxic to treatment plant biological systems -specifically heavy metals, pesticides, and pharmaceuticals •Effluent Water Quality •Discharge permits for SNRC will establish water quality limits •Treatment systems are not designed to remove trace organics Grease Blockage with Tree Root Intrusion 6 EVWD Anticipated Program •Program Establishment •Update of the existing Sewer Use Ordinance (#400) •Anticipated for late 2022 or early 2023 •Concurrent Adoption of an enforcement response plan •Onboarding of third-party inspection services •Outreach to dischargers •Initial contact with customer and transition to EVWD permits •(3 months) •Program Administration •Annual inspections •3-year permit term limits •Cloud based permit/inspection/enforcement tracking (SwiftComply) •New permit evaluations