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HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 09/26/2022ENGINEERING & OPERATIONS COMMITTEE SEPTEMBER 26, 2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. COMMITTEE MEMBERS Ronald L. Coats Governing Board Member Phillip R. Goodrich Governing Board Member Engineering & Operations Committee Meeting September 26, 2022 ­ 2:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the July 25, 2022 Engineering & Operations Committee Minutes INFORMATIONAL ITEMS 2.Accessory Dwelling Units 3.Operations Updates REPORTS ADJOURN ENGINEERING & OPERATIONS COMMITTEESEPTEMBER 26, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERS Ronald L. Coats Governing Board Member Phillip R. Goodrich Governing Board Member Engineering & Operations Committee Meeting September 26, 2022 ­ 2:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the July 25, 2022 Engineering & Operations Committee Minutes INFORMATIONAL ITEMS 2.Accessory Dwelling Units 3.Operations Updates REPORTS ADJOURN ENGINEERING & OPERATIONS COMMITTEESEPTEMBER 26, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERSRonald L. CoatsGoverning Board Member Phillip R. GoodrichGoverning Board MemberEngineering & Operations Committee MeetingSeptember 26, 2022 ­ 2:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the July 25, 2022 Engineering & Operations Committee Minutes INFORMATIONAL ITEMS 2.Accessory Dwelling Units 3.Operations Updates REPORTS ADJOURN Agenda Item #1 September 26, 20221 Meeting Date: September 26, 2022 Agenda Item #1 Consent Item 5 4 6 Regular Meeting TO: Committee Members FROM: Director of Engineering & Operations SUBJECT: Consider approval of the July 25, 2022 Engineering & Operations Committee Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the July 25, 2022 Engineering & Operations Committee Minutes. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Engineering, Operations and Administrative staff. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Jeff Noelte Director of Engineering & Operations ATTACHMENTS July 25, 2022 Engineering & Operations Committee Minutes P a g e | 1 Minutes 07/25/2022 bvm DRAFT PENDING APPROVAL EAST VALLEY WATER DISTRICT July 25, 2022 ENGINEERING & OPERATIONS COMMITTEE MEETING MINUTES Ms. Van Meter called the meeting to order at 2:30 p.m., Director Coats led the flag salute. PRESENT: Directors: Goodrich, Coats ABSENT: None STAFF: Jeff Noelte, Director of Engineering and Operations: Patrick Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; Brenda Van Meter, Administrative Assistant GUEST(s): Wayne Brown PUBLIC COMMENTS There being no written or verbal comments, the public participation section was closed. APPROVE THE MAY 23, 2022 ENGINEERING AND OPERATIONS COMMITTEE MEETING MINUTES Chairman Goodrich motioned, Chairman Coats second that the minutes for May 23, 2022, be approved as submitted. PLANT 39 UPDATE Patrick Milroy provided an update for plant 39’s site and security improvements. The plant is located north of the 210 freeway, north of Date Street, south of Citrus Street, and east of Arden Ave. Sand Creek wash is located on the far east end of the property. The plant includes a blending station, booster pumps and two water reservoirs. The water produced at Plant 39 is blended with Intermediate zone water to reduce the concentration of fluoride that is present. The property is very large and is also used to store pipe and dirt spoil. During December 2021 and January 2022, rainfall caused mudflows resulting in a large amount of mud and debris within the plant. Staff evaluated this issue and determined the facility needed re-grading and a small retaining wall to protect the reservoir. In addition, the plant’s old perimeter fence was replaced with new wrought iron fencing This project is approximately 75% complete and is expected to be finished soon. P a g e | 2 Minutes 07/25/2022 bvm Source Control Jeff Noelte introduced Rocky Welborn, who provided a report about the Source Control Program. Rocky reported that the purpose of the Source Control program is to regulate sewer discharges at the source to limit impacts to conveyance and treatment facilities. The program is intended to limit physical and water quality concerns of non-residential discharges related to fats, oils, and grease as well as abnormal discharges like pharmaceuticals, nitrates, and toxic organics. The District has approximately 101 dischargers that will need to be permitted and inspected. This will require that the Sewer Use Ordinance #400 be updated to include Source Control items. The current plan is to update the ordinance late 2022 or early 2023 and concurrently adopt an enforcement response plan. The District will produce a request for proposal for inspection services and make initial contact with customers to transition them from the City of San Bernardino to EVWD permits over a three-month period. The program administration includes annual inspections, a three-year permit renewal cycle, cloud-based program tracking and new permit evaluations. While EVWD does not have a place at Sterling Natural Resources Center wastes like FOG to be dumped, there is a current list of appropriate dump sites that is available to those impacted by the ordinance. ADJOURN The meeting adjourned at 3:26 p.m. Phillip R. Goodrich Ronald L. Coats Governing Board Member Governing Board Member Agenda Item #2 September 26, 20221 Meeting Date: September 26, 2022 Agenda Item #2 Informational Item Regular Meeting TO: Committee Members FROM: Director of Engineering and Operations SUBJECT: Accessory Dwelling Units RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The state of California passed two senate bills, SB9 & 10, in September 2021 that deal with Accessory Dwelling Units (ADU’s). The goal was to create more housing units within the State. Said bills were enacted into the government code and have overridden zoning codes and a governing agency’s ability to charge developer fees, limited permit fees, and limited plan review. As a result of this legislation, the District has seen a large increase in inquiries relating to water and sewer service for ADU’s, most of which are from established income property owners rather than owner-occupied properties. The District is monitoring the impact of ADU’s and will continue to update the board. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: Agenda Item #2 September 26, 20222 Meeting Date: September 26, 2022 Agenda Item #2 Informational Item ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Presentation Jeff Noelte Accessory Dwelling Units September 26, 2022 •Accessory Dwelling Unit (ADU): A separate structure on a parcel or converted garage that can be up to 1,200 square feet •Junior Accessory Dwelling Unit (JADU): A structure that is within the walls of the existing structure that are typically less than 500 square feet 2 What is an Accessory Dwelling Unit? 3 Changes with Accessory Dwelling Units •Intended to increase available housing for low-income households •SB 9 and 10,overrides most agencies planned zoning areas and restrictions •Intended to implement a streamline the approach for more affordable housing units •Construction costs for these units usually range from $100-250 per square foot,depending on complexity and size of unit •Many building improvement fees,plan checking and permitting fees are waived due to the overriding language of the government code 4 Relevant Regulatory Agencies •State of California Housing and Community Development •Cities and Counties •Many city and county zoning areas andcodesarenownullifiedduetothestates new governing code. •Cities must streamline their plan checkingprocessandareonlyallowedlimited powerin what they can regulate •Utility Providers 5 Impacts to EVWD System •Units are typically attached to the existing plumbing system •Additional sewer flows and water capacity cannot be assessed •Connection/Capacity Fees can be collected if the following two criteria are met: •The ADU is not a JADU •The ADU is constructed with a new single- family home. •If the developer request a new water meter connection,the property is billed by the meter size,time,and materials •District is monitoring fiscal impacts 6 Additional Information •California Department of Housing and Community Development •https://www.hcd.ca.gov/accessory-dwelling-units •California Government Code Zoning Regulations •Government Code Sections 65852.2 and 65852.22 Discussion Agenda Item #3 September 26, 20221 Meeting Date: September 26, 2022 Agenda Item #3 Informational Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Operations Updates RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Sewer manhole repairs on Bradford Avenue and Orchid Drive During routine inspections, crews located a damaged manhole base in the intersection of Bradford Avenue and Orchid Drive. Repairs to the existing structure were considered, but due to the age and nature of damage, staff determined the best course of action was to completely remove the brick manhole and have it replaced with a new concrete structure. Crews formulated a plan to plug and pump sewer flows and worked with a contractor to remove the old structure to make room for pouring a new concrete base. This work took approximately six hours to perform, and flows returned to normal the same day. The next day crews returned to install the stackable concrete rings. This project highlights the importance of having a proactive inspection program to prevent a catastrophic failure. North Fork Update Due to the recent thunderstorms, water from the Santa Ana River is unable to be treated at Plant 134. Typically, treatment plants are not designed to treat large amounts of dirt and debris, however, the water can be used for other benefits such as groundwater recharge. The untreatable water is a short-term concern since the water usually clears up after a few days, unless another storm event occurs. In addition, staff have installed pressurized water service lines and meters for North Fork Water Company customers who previously received water through a weir. This work has paid off during the recent thunderstorm events because the challenges associated with delivering dirty water were avoided. For the last two summers, East Valley Water District (EVWD) and San Bernardino Valley Municipal Water District (Valley District) agreed to a short-term water trade. Valley District requested the arrangement due to the low allocations of State water. The arrangement entails EVWD making its Santa Ana River (SAR) water available to Valley District for distribution to regional partners and forgo groundwater recharge. Valley District requested EVWD send SAR water towards Redlands and Bear Valley to allow Agenda Item #3 September 26, 20222 Meeting Date: September 26, 2022 Agenda Item #3 Informational Item them to meet their water needs due to low State water availability. In return, EVWD receives a gallon-for-gallon credit for State water in the future, which has a value of $125.80 per acre-foot. EVWD is still currently working with Valley District on this short- term water trade. AGENCY GOALS AND OBJECTIVES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. FISCAL IMPACT This item is funded in the current fiscal year budget. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Presentation Patrick Milroy, Operations Manager OPERATIONS UPDATE September 26, 2022 2 WASTEWATER MANHOLE AT BRADFORD AND ORCHID Map 3 •Staff Regularly Makes Visual Inspections of Infrastructure •Allows for preventative repairs to be made •Staff Identified a Damaged Wastewater Manhole Base •Repairs to the existing structure were considered •Due to the age and nature of damage, the best course of action was to completely remove the brick manhole and have it replaced with a new concrete structure BENEFITS OF ROUTINE INSPECTIONS 4 MANHOLE REPLACEMENT PROCESS •Crews Plugged and Pumped Sewer Flows •Worked With Contractor to Remove the Old Structure for Pouring of a New Concrete Base •Work took approximately six hours to perform, and flows returned to normal the same day •Crews installed stackable concrete rings 5 PRE-FABRICATED MANHOLE STRUCTURE •The Pre-Fabricated Manhole Structure was Installed on Top of the New Base •This Project Highlights the Importance of Having a Proactive Inspection Program to Prevent a Catastrophic Failure 6 REPLACEMENT COMPLETION After: Pouring of The New Manhole BaseBefore: Damaged Manhole Base NORTH FORK UPDATE 8 •Recent Thunderstorms Caused Santa Ana River Water to Have Increased Sediment •The District’s Plant 134 is unable to treat current flows •Typically, Treatment Plants Are Not Designed to Treat Large Amounts of Dirt and Debris •Water can be used for other benefits such as groundwater recharge •Flows usually clear up after a few days, unless another storm event occurs •Installed Pressurized Water Service Lines and Meters for North Fork Water Company Customers Has Minimized Service Delivery Impacts SEPTEMBER THUNDERSTORM IMPACT 9 NORTH FORK CANAL Normal Flows September –Storm Flows 10 NORTH FORK CANAL Normal Flows Sand Box DISCUSSION 11