HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 01/24/2022ENGINEERING & OPERATIONS COMMITTEE
JANUARY 24, 2022
East Valley Water District was formed in 1954 and provides water and wastewater services to
103,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
COMMITTEE MEMBERS
Ronald L. Coats
Governing Board Member
Phillip R. Goodrich
Governing Board Member
Engineering & Operations Committee Meeting
January 24, 2022 2:30 PM
31111 Greenspot Road, Highland, CA 92346
Via Teleconference
In an effort to protect public health and pursuant to Resolution 2022.01, an active State of
Emergency still exists and continues to directly impact the ability of the members to meet
safely in person; therefore, there will be no physical location to attend this meeting in
person and it will be held via teleconference. Members of the public are invited to make a
public comment telephonically during the public comment section of the meeting and after
each agenda item. In addition, a public comment card may be submitted prior to the start of
the meeting, or a request may be submitted to the District Clerk via email at
administration@eastvalley.org.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 12094255876 and enter CONFERENCE ID: 862 515 637#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
DISCUSSION AND POSSIBLE ACTION ITEMS
1.Consider Approval of November 22, 2021 Minutes
INFORMATIONAL ITEMS
2.Operations Report for End of Calendar Year 2021
3.Santa Ana River Water Exchange Update
4.Engineering Updates for January 2022
REPORTS
ADJOURN
ENGINEERING & OPERATIONS COMMITTEEJANUARY 24, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERS
Ronald L. Coats
Governing Board Member
Phillip R. Goodrich
Governing Board Member
Engineering & Operations Committee Meeting
January 24, 2022 2:30 PM
31111 Greenspot Road, Highland, CA 92346
Via Teleconference
In an effort to protect public health and pursuant to Resolution 2022.01, an active State of
Emergency still exists and continues to directly impact the ability of the members to meet
safely in person; therefore, there will be no physical location to attend this meeting in
person and it will be held via teleconference. Members of the public are invited to make a
public comment telephonically during the public comment section of the meeting and after
each agenda item. In addition, a public comment card may be submitted prior to the start of
the meeting, or a request may be submitted to the District Clerk via email at
administration@eastvalley.org.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 12094255876 and enter CONFERENCE ID: 862 515 637#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
DISCUSSION AND POSSIBLE ACTION ITEMS
1.Consider Approval of November 22, 2021 Minutes
INFORMATIONAL ITEMS
2.Operations Report for End of Calendar Year 2021
3.Santa Ana River Water Exchange Update
4.Engineering Updates for January 2022
REPORTS
ADJOURN
ENGINEERING & OPERATIONS COMMITTEEJANUARY 24, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERSRonald L. CoatsGoverning Board Member Phillip R. GoodrichGoverning Board MemberEngineering & Operations Committee MeetingJanuary 24, 2022 2:30 PM31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to protect public health and pursuant to Resolution 2022.01, an active State ofEmergency still exists and continues to directly impact the ability of the members to meetsafely in person; therefore, there will be no physical location to attend this meeting inperson and it will be held via teleconference. Members of the public are invited to make apublic comment telephonically during the public comment section of the meeting and aftereach agenda item. In addition, a public comment card may be submitted prior to the start ofthe meeting, or a request may be submitted to the District Clerk via email atadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 862 515 637#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
DISCUSSION AND POSSIBLE ACTION ITEMS
1.Consider Approval of November 22, 2021 Minutes
INFORMATIONAL ITEMS
2.Operations Report for End of Calendar Year 2021
3.Santa Ana River Water Exchange Update
4.Engineering Updates for January 2022
REPORTS
ADJOURN
Agenda Item #1 January 24, 20221
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Meeting Date: January 24, 2022
Agenda Item #1
Discussion Item
Regular Meeting
TO: Committee Members
FROM: Director of Engineering & Operations
SUBJECT: Consider Approval of November 22, 2021 Minutes
RECOMMENDATION
Staff recommends that the Board of Directors approve the November 22, 2021 minutes
as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
B. Utilize Effective Communication Methods
REVIEW BY OTHERS
This agenda item has been reviewed by Executive Staff.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Jeff Noelte
Director of Engineering and Operations
ATTACHMENTS
November 22, 2021 Minutes
P a g e | 1
Minutes 11/22/2021 bvm
DRAFT
EAST VALLEY WATER DISTRICT November 22, 2021
ENGINEERING AND OPERATIONS COMMITTEE MEETING
VIA TELECONFERENCE
MINUTES
Ms. Van Meter called the meeting to order at 2:32 p.m., Mr. Milroy led the flag salute.
PRESENT: Directors: Smith, Coats
ABSENT: None
STAFF: Jeff Noelte, Director of Engineering and Operations, Patrick Milroy,
Operations Manager, Rocky Welborn, Water Reclamation Manager,
Jason Wolfe, Senior Engineer, Shayla Antrim, Senior Administrative
Assistant, Brenda Van Meter, Administrative Assistant
GUEST(s): None
PUBLIC COMMENTS
There being no written or verbal comments, the public participation section was closed.
APPROVE THE SEPTEMBER 27, 2021, ENGINEERING AND OPERATIONS
COMMITTEE MEETING MINUTES
The minutes for September 27, 2021, were approved by unanimous roll call vote as submitted.
Operations Update
Mr. Milroy stated that during the 2021 North Fork Water Company annual meeting, staff
committed to repairing and/or removing old weirs from the North Fork ditch. Mr. Milroy
presented pictures illustrating the improvements made to existing North Fork weirs and noted
what weirs have been removed or are scheduled to be removed. He explained that Weir 2
was completely removed by the Mediterra Housing Project developer when they began
working on the site north of District Headquarters. The presentation included repairs made
by staff on a 42-inch riveted steel North Fork pipe that crosses over the Santa Ana River.
Mr. Milroy discussed Plant 24, and provided a presentation showing the plant’s condition
before and after construction. He stated that the improvements were mostly cosmetic and
were completed by the production staff.
P a g e | 2
Minutes 11/22/2021 bvm
Total Dissolved Solids and Salinity Presentation by Engineering
Mr. Noelte provided a presentation on Total Dissolved Solids (TDS). He said that TDS,
sometimes referred to as salinity, is the dissolved mineral salts in water that come from the
natural weathering process as water contacts rock and soil, household uses, chemical
additions at the treatment plants, and self-regenerating water softeners. Mr. Noelte reviewed
the regulatory requirements for TDS and explained the relevance to recharging groundwater
with recycled water. The presentation concluded with a review of treatment options used for
removing TDS.
ADJOURN
The meeting adjourned at 3:40 p.m.
David E. Smith Ronald L. Coats
Governing Board Member Governing Board Member
Agenda Item #2 January 24, 20221
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Meeting Date: January 24, 2022
Agenda Item #2
Informational Item
Regular Meeting
TO: Committee Members
FROM: Operations Manager
SUBJECT: Operations Report for End of Calendar Year 2021
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
The Operations Department uses a variety of tools and methods to monitor and track
all maintenance activities that occur within the department. The attached report
provides data for calendar year of 2021. Monitoring these items ensures that the
department is on track to achieve the goals and objectives for each year and to develop
historical records for important items including water production, demand trends and
water source. By comparing the present year to the prior year average, we have a fact-
based understanding of water usage and conservation efforts within the District, which
assists in developing the next year’s operating budget.
Many maintenance activities are also tracked and monitored such as leak repair, valve
and fire hydrant maintenance, sewer main line cleaning and sewer main line camera.
These are important indicators of our reactive versus proactive efforts and are used in
the development of Capital Improvement Projects. Most of the activities are routine and
preventative maintenance performed every day to ensure that the District’s
infrastructure is in top shape. Every year maintenance activities are scheduled, and the
monthly monitoring ensures these goals are met. Leak repair is a reactive activity and
usually associated with aging water pipes. Tracking leak repairs provides valuable
insight into the areas that are in most need of considering a Capital Improvement
Project.
AGENCY GOALS AND OBJECTIVES
IV - Promote Planning, Maintenance and Preservation of District Resources
B. Enhance Planning Efforts that Respond to Future Demands
C. Dedicate Efforts Toward System Maintenance and Modernization
REVIEW BY OTHERS
This agenda item has been reviewed by the executive management team.
Agenda Item #2 January 24, 20222
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9
3
Meeting Date: January 24, 2022
Agenda Item #2
Informational Item
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Patrick Milroy
Operations Manager
ATTACHMENTS
Operations & Maintenance Report Presentation
January 24, 2022
Operations & Maintenance Report
December 2021
PRODUCTION OPERATIONS REPORT: DECEMBER 2021
December Water Sources (AF)
Water Demand Trend 2020 vs. 2021
Year to Date Source Water Totals
(Acre Feet)
Groundwater 13,907
Surface Water 1,032
State Water 3,201
2021 Total Water Production 18,140 AF
0
2000
Groundwater Surface Water State Water Total Water Source
789 0 288
1077
73%
0%
27%
Groundwater
Surface Water
State Water
December Water Sources
0
1000
2000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Groundwater Surface Water State Water
1016 1120 979 1045 1678 1903 2117 2165 1856 1836 1374 1283
1140 954 1079
1381
1692 1863 2054 2085 1866
1511 1440
1077
0
500
1000
1500
2000
2500
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2020
2021
Source Water (AF)
FIELD MAINTENANCE REPORT: DECEMBER 2021
Hydrants FlushedHydrant Maintenance
Miles of Sewer Video
USA Tickets
Valve Maintenance
Miles of Sewer Cleaned After Hours Call Outs
YEAR TO DATE TOTALS
USA TICKETS 4,687
DISTRIBUTION SYSTEM WATER LEAKS 291
HYDRANT MAINTENANCE 1,950
HYDRANTS FLUSHED 273
VALVE MAINTENANCE 643
MILES OF SEWER VIDEO 71
MILES OF SEWER MAIN CLEANED 211
AFTER HOURS CALL OUTS 824
355
291 298 344
460 412 409 368 334
405
565
446
0
100
200
300
400
500
600
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
50%50%
% Main Leaks
% Service Leaks
Total Leaks December = 26
Service Leaks = 13
Main Leaks = 13
0
120
287
508
47 7 11
91
251 289 216
123
0
100
200
300
400
500
600
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2 2
5
8 7
2
6
9
6
4
14
6
0
5
10
15
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
20 23 23 26
18
28
19
36
24
35
9 12
0
10
20
30
40
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
5
13 14 12
20 17
21 19 18
22
31
19
0
5
10
15
20
25
30
35
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 31
165 136 129
76
24 0
82
0 0 0
0
50
100
150
200
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
61 52
79
51
84
72 77 76 70 74
59 69
0
20
40
60
80
100
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Agenda Item #3 January 24, 20221
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Meeting Date: January 24, 2022
Agenda Item #3
Informational Item
Regular Meeting
TO: Committee Members
FROM: Operations Manager
SUBJECT: Santa Ana River Water Exchange Update
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
At the July 14, 2021 Board meeting, staff presented to the Board a short-term water
trade agreement between East Valley Water District (EVWD) and San Bernardino Valley
Municipal Water District (Valley District). Due to the low allocations of State water last
year, Valley District requested that EVWD make its Santa Ana River (SAR) water
available to Valley District for distribution to regional partners and forgo groundwater
recharge from June 2021 to December 2021. Valley District requested EVWD to send
the SAR water towards Redlands and Bear Valley to allow them to meet their water
needs in this time of low State water availability. In return, EVWD will receive a gallon
for gallon credit for State water in the future, which has a value of $125.80 per acre
foot.
EVWD and Valley District recently met to discuss and balance the final credit of the
agreement. It was agreed that EVWD would receive a credit of 656.3-acre feet of water
available for delivery at EVWD’s water treatment plant for calendar year 2022 or later in
the future. The 656.3-acre feet has a value of $82,562.54.
Staff believes this was a fair and beneficial trade for water agencies in the region and a
good opportunity for EVWD to partner with Valley District to ensure long term water
supply.
AGENCY GOALS AND OBJECTIVES
IV - Promote Planning, Maintenance and Preservation of District Resources
B. Enhance Planning Efforts that Respond to Future Demands
REVIEW BY OTHERS
This agenda item has been reviewed by the executive management team.
Agenda Item #3 January 24, 20222
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9
4
Meeting Date: January 24, 2022
Agenda Item #3
Informational Item
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Patrick Milroy
Operations Manager
ATTACHMENTS
No attachments
Agenda Item #4 January 24, 20221
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Meeting Date: January 24, 2022
Agenda Item #4
Informational Item
Regular Meeting
TO: Committee Members
FROM: Director of Engineering and Operations
SUBJECT: Engineering Updates for January 2022
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
Updates are provided below for three items that Engineering staff are working on.
Sterling Natural Resource Center:
The aluminum decking is being installed on the Aeration Basins.
Light pole foundations have been installed at the Administration Center.
Sections of block wall have been constructed as part of the perimeter fencing.
Walkways have been installed at the Administration Center water features.
Below grade sludge piping has been installed in the digester area.
Recycled water piping has been completed at the emergency storage basin.
Water from recent storms collected in the emergency storage basin.
Removal of vegetation at the Weaver Basins site began.
Construction progress photos are shown in Exhibit 1.
Plant 101 Rehab Project:
Staff continues to manage the design of the Plant 101 rehabilitation. A bid
package is being finalized for the installation of a grant-funded stationary
generator that will be performed prior to the replacement of the booster pump
system.
Tesla Battery Energy Storage Systems:
The battery system at District Headquarters is complete and operational. The
construction of the system at Plant 140 is nearing completion with startup and
testing to follow, and the design of the system for Plant 134 is being finalized.
AGENCY GOALS AND OBJECTIVES
Agenda Item #4 January 24, 20222
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Meeting Date: January 24, 2022
Agenda Item #4
Informational Item
I - Implement Effective Solutions Through Visionary Leadership
A. Identify Opportunities to Optimize Natural Resources
IV - Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
C. Dedicate Efforts Toward System Maintenance and Modernization
REVIEW BY OTHERS
This agenda item has been reviewed by the executive management team.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Jeff Noelte
Director of Engineering and Operations
ATTACHMENTS
Exhibit 1
AGENDA DATE: January 24, 2022
SUBJECT: ENGINEERING REPORT FOR JANUARY 2022
Page | 3
Exhibit 1: SNRC Construction Photos
Aluminum decking on Aeration Basins
Light pole foundation at Administration Center
AGENDA DATE: January 24, 2022
SUBJECT: ENGINEERING REPORT FOR JANUARY 2022
Page | 4
Exhibit 1 continued
Section of perimeter block wall
Walkway around Administration Center water feature
AGENDA DATE: January 24, 2022
SUBJECT: ENGINEERING REPORT FOR JANUARY 2022
Page | 5
Exhibit 1 continued
Sludge piping in digester area
Recycled water piping at emergency storage basin
AGENDA DATE: January 24, 2022
SUBJECT: ENGINEERING REPORT FOR JANUARY 2022
Page | 6
Exhibit 1 continued
Storm water in emergency storage basin
Weaver Basins site before vegetation removal
AGENDA DATE: January 24, 2022
SUBJECT: ENGINEERING REPORT FOR JANUARY 2022
Page | 7
Exhibit 1 continued
Weaver Basins site during vegetation removal