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HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 05/28/2024ENGINEERING & OPERATIONS COMMITTEE MAY 28, 2024 East Valley Water District was formed in 1954 and provides water and wastewater services to 107,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting May 28, 2024 ­ 1:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the January 22, 2024 Engineering and Operations Committee Meeting Minutes INFORMATIONAL ITEMS 2.Operations Update 3.Engineering Update REPORTS 4.Engineering Activities 5.Operations Activities ADJOURN ENGINEERING & OPERATIONS COMMITTEEMAY 28, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting May 28, 2024 ­ 1:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the January 22, 2024 Engineering and Operations Committee Meeting Minutes INFORMATIONAL ITEMS 2.Operations Update 3.Engineering Update REPORTS 4.Engineering Activities 5.Operations Activities ADJOURN ENGINEERING & OPERATIONS COMMITTEEMAY 28, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to107,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERSPhillip R. GoodrichGoverning Board Member Chris CarrilloGoverning Board MemberEngineering & Operations Committee MeetingMay 28, 2024 ­ 1:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider approval of the January 22, 2024 Engineering and Operations Committee Meeting Minutes INFORMATIONAL ITEMS 2.Operations Update 3.Engineering Update REPORTS 4.Engineering Activities 5.Operations Activities ADJOURN Agenda Item #1 May 28, 20241 Meeting Date: May 28, 2024 Agenda Item #1 Discussion Item Regular Meeting TO: Committee Members FROM: Director of Engineering & Operations SUBJECT: Consider approval of the January 22, 2024 Engineering and Operations Committee Meeting Minutes RECOMMENDATION That the Engineering & Operations Committee approve the (FULL DATE) meeting minutes. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS January 22, 2024 Engineering and Operations Committee Minutes P a g e | 1 Minutes 1/22/24 bvm 9 1 2 Draft pending approval EAST VALLEY WATER DISTRICT January 22, 2024 ENGINEERING & OPERATIONS COMMITTEE MEETING MINUTES Ms. Van Meter called the meeting to order at 1:30 p.m., Director Goodrich led the flag salute. PRESENT: Directors: Carrillo, Goodrich STAFF: Michael Moore, General Manager/CEO; Jeff Noelte, Director of Engineering and Operations: Patrick Milroy, Operations Manager; Rocky Welborn, Water Reclamation Manager; Brenda Van Meter, Senior Administrative Assistant GUEST(s): Ash Dhingra PUBLIC COMMENTS We received one public comment card from Mr. Dhingra requesting to speak after item two on the agenda. CONSIDER APPROVAL OF THE NOVEMBER 27, 2023, ENGINEERING AND OPERATIONS COMMITTEE MEETING MINUTES Director Goodrich recommended that the minutes be approved and due to the needs of necessity the minutes were approved. 2023 Operations Update Mr. Milroy provided an annual update regarding Production and Water Maintenance activities. He reviewed the water production numbers, explaining the decrease in production over the past year. Mr. Milroy presented charts showing activities for the Water Maintenance staff and expressed the importance of USA Ticket activities. He reviewed the service and main leak information and discussed how balancing the hydrant flushing with conservation efforts is important. He also stated that the District cleans all wastewater main lines over an 18- month period and videos over a 36-month period which is acceptable in the industry. Mr. Milroy provided an update regarding Plant 56 and Plant 120 projects that began in 2023. He explained that Plant 56 required road repairs following the 2023 storms, which required significant restructuring, and that the project is approximately 90% complete. Plant 120 is in the process of being brought back online after receiving an upgrade. P a g e | 2 Minutes 1/22/24 bvm 9 1 2 Mr. Milroy stated that the membranes for Plant 134 are being replaced. Staff will begin this process on January 23, 2024, with the vendor onsite. The District is in the process of two main replacement projects on Darren and Tiffani, which encompasses about 300 linear feet of pipe each. Mr. Milroy explained that these areas have old PVC pipes that need to be replaced to secure the infrastructure and water reliability. Information only. Sterling Natural Resources Center Update Mr. Noelte provided the following updates regarding bringing the Sterling Natural Resource Center online: •Seeding was a critical part of the preparation. Staff performed trips to the City of Redlands to acquire the sludge needed for seeding. Because we have qualified commercial drivers on staff, we were able to do 90% of the sludge transportation in- house with positive results. •Odor control requirements that are necessary to comply with Air Quality permits. He stated that Bio Air, the supplier of the odor control system, was able to seed their biological process. •The District experienced some SCADA programming issues, which Mr. Welborn managed on-site with the help of our service provider. •He reviewed the disinfection process and discussed some of the challenges staff encountered during startup. Information only. Public Comment – Mr. Dhingra Mr. Dhingra, an Engineering consultant for the District commended staff for their work on the SNRC. He stated that he has another client who performed a similar operation and that their startup took approximately 120 days. The District was able to accomplish their startup over a 30-day period, which Mr. Dhingra said was nothing short of a miracle. Lysimeter Installation Update Mr. Noelte presented an update on the lysimeter that was installed in the Weaver Basins. He stated that this device is used to extract water from the ground which is then used for lab testing. Mr. Noelte provided photos of the lysimeter installation. Information only. P a g e | 3 Minutes 1/22/24 bvm 9 1 2 Water Supply Dashboard Update Mr. Noelte reviewed the Water Supply Dashboard and discussed water supply trends. Information only. Set the Day and Time for Holding Recurring Meetings The Committee agreed to continue to meet at 1:30 p.m. on the fourth Monday of odd numbered months. Engineering Activities Report Mr. Noelte stated that the Engineering staff has been assisting with new development coordination for water services. Mr. Wolf is working with developers to aid with sewer lines that are required to support the new development, and Mr. Carlson was instrumental in assisting the Operations Department with the Tesla sites, which required an aging breaker to be replaced at the District headquarters. Information only. Operations Activities Report Mr. Milroy stated that three Granular Activated Carbon (GAC) vessels were replaced last week. Information only. ADJOURN The meeting was adjourned at 2:58 p.m. Phillip R. Goodrich Chris Carrillo Governing Board Member Governing Board Member Patrick Milroy, Operations Manager May 28, 2024 OPERATIONS UPDATE 2 VALVE REPLACEMENT PROGRAM •30 out of 40 valves completed at end of April 3 AGED VALVES 4 TWO NEW GATE VALVES 5 NEW GATE VALVES 6 CONTRACTOR 3 NEW VALVES 7 NEW 16 INCH BUTTERFLY VALVE INSTALLED Greenspot Road, east of the 210 Freeway 8 LINE STOP ON ASBESTOS PIPE 9 SNRC CHECK VALVE 10 OPERATIONS PROJECTS 11 PLANT 120: PUMPING WATER MAY 9, 2024 12 PUMPING OUT EMERGENCY CONCRETE WEAVER BASIN 13 MANHOLE PANS TO PREVENT RAINWATER INFLOW 14 ARROYO VALLEY HIGH SCHOOL: APRIL 3, 2024 QUESTIONS? Jason D. Wolf, PE (Senior Engineer) May 28, 2024 ENGINEERING UPDATES 2 PLANT 56 SLOPE REPAIR 3 PLANT 56 SLOPE REPAIR 4 PLANT 56 SLOPE REPAIR 5 PLANT 56 SLOPE REPAIR 6 PLANT 56 SLOPE REPAIR 7 PLANT 56 SLOPE REPAIR 8 PLANT 56 – RESERVOIR REHABILITATION 9 RESERVOIR REHABILITATION 10 ALTERNATIVE EVALUATION Option Description Cost Downtime Additional Project Time 1 Rehabilitate tank as is*$1,279,900 6 months 2 Demolish and Rebuild with same capacity (500k gal)* $1,596,800 6-8 months 2-3 months for submittals 3 Demolish and rebuilt with 50% more capacity (750k gal)* $2,229,000 6-8 months 2-3 months for submittals 4 Coat inside and outside of reservoir $600,000 4 months 5 Construct new reservoir and repair existing $TBD TBD *Note: Items 1 through 3 are from the 2023 Engineers Tech Memo from Harper and Assoc. 11 NEXT STEPS •Solicit bids for recoating •Recoat reservoir winter 2024 and inspect interior •Complete coating project or defer for future rehabilitation project •Perform feasibility study for additional 0.5 MG Tank QUESTIONS?