HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 01/22/2024ENGINEERING & OPERATIONS COMMITTEE
JANUARY 22, 2024
East Valley Water District was formed in 1954 and provides water and wastewater services to
103,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
COMMITTEE MEMBERS
Phillip R. Goodrich
Governing Board Member
Chris Carrillo
Governing Board Member
Engineering & Operations Committee Meeting
January 22, 2024 1:30 PM
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
INFORMATIONAL ITEMS
1.2023 Operations Update
2.Sterling Natural Resource Center Startup Update
3.Lysimeter Installation Update
4.Water Supply Dashboard Update
DISCUSSION ITEMS
5.Consider approval of the November 27, 2023 Engineering and Operations Committee
Meeting Minutes
6.Set the day and time for holding recurring meetings
REPORTS
7.Engineering Activities
8.Operations Activities
ADJOURN
ENGINEERING & OPERATIONS COMMITTEEJANUARY 22, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERS
Phillip R. Goodrich
Governing Board Member
Chris Carrillo
Governing Board Member
Engineering & Operations Committee Meeting
January 22, 2024 1:30 PM
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
INFORMATIONAL ITEMS
1.2023 Operations Update
2.Sterling Natural Resource Center Startup Update
3.Lysimeter Installation Update
4.Water Supply Dashboard Update
DISCUSSION ITEMS
5.Consider approval of the November 27, 2023 Engineering and Operations Committee
Meeting Minutes
6.Set the day and time for holding recurring meetings
REPORTS
7.Engineering Activities
8.Operations Activities
ADJOURN
ENGINEERING & OPERATIONS COMMITTEEJANUARY 22, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERSPhillip R. GoodrichGoverning Board Member Chris CarrilloGoverning Board MemberEngineering & Operations Committee MeetingJanuary 22, 2024 1:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
INFORMATIONAL ITEMS
1.2023 Operations Update
2.Sterling Natural Resource Center Startup Update
3.Lysimeter Installation Update
4.Water Supply Dashboard Update
DISCUSSION ITEMS
5.Consider approval of the November 27, 2023 Engineering and Operations Committee
Meeting Minutes
6.Set the day and time for holding recurring meetings
REPORTS
7.Engineering Activities
8.Operations Activities
ADJOURN
Patrick Milroy, Operations Manager
ENGINEERING & OPERATIONS
COMMITTEE
January 22, 2024
PRODUCTION OPERATIONS REPORT: DECEMBER 2023
December Water Source PercentagesDecember Water Sources (Acre Foot)
Water Demand Trend (Acre Foot)
Groundwater Surface Water State Water Total Water
Source
843
41
232
1116
75%
4%
21%
Groundwater
Surface Water
State Water
Monthly Source Water (Acre Foot)
10
8
6
11
8
9
14
1
5
14
6
8
16
8
4
18
5
8
20
3
6
20
3
3
17
6
6
15
6
5
12
5
6
12
1
8
88
7
90
3
81
7
10
7
9
13
7
1
14
7
7
19
6
9
18
1
6
16
0
9
14
7
3
13
0
7
11
1
6
2022 2023
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD
Totals
Groundwater 732 764 717 857 1076 1155 1616 1375 1158 1180 1060 843 12533
Surface Water 0 0 0 0 241 322 80 0 0 0 0 41 684
State Water 155 139 100 222 54 0 272 441 451 293 247 232 2606
Total Water
Source 887 903 817 1079 1371 1477 1969 1816 1609 1473 1307 1116 15824
FIELD MAINTENANCE REPORT: DECEMBER 2023
YEAR TO DATE TOTALS
USA tickets 4982
Main leaks 120
Service leaks 195
Hydrant maintenance 686
Hydrants flushed 518
Valve maintenance 1284
Miles of sewer video 63
Miles of sewer main cleaned 140
After hours call outs 1258
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
63
10
212 176
70
19 6 9 4 3 6
108
Hydrant Maintenance
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
36 17
56
10
41
98
61 60 55
21 37 26
Hydrants Flushed
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
116
74
194 185
46
147
87 105
142 128
40 20
Valve Maintenance
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
374
229
476 514
425
540
448 488
163
429 396
500
USA Tickets
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
10
2
14 15
11
24
5
10
6
12
5 66
8
20
24
13 12
18
21
26
19
13 15
2023 Main & Service Leaks
Main Leaks Service Leaks
FIELD MAINTENANCE REPORT: DECEMBER 2023 (CONTINUED)
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
3 4
8 7 6 7
5 5 4 3 4
7
Miles of Sewer Video
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
10
5
10 11
15 13 12 12 14 13 11
14
Miles of Sewer Cleaned
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
108 98 88
122 99 93 106 110 119 126 104 85
After Hours Call Outs
YEAR TO DATE TOTALS
USA tickets 4982
Main leaks 120
Service leaks 195
Hydrant maintenance 686
Hydrants flushed 518
Valve maintenance 1284
Miles of sewer video 63
Miles of sewer main cleaned 140
After hours call outs 1258
5
HILLSIDE FAILURE NEAR PLANT 56
6
PLANT 56 CONSTRUCTION
7
PLANT 120 UPGRADE
8
PLANT 134 MEMBRANE REPLACEMENT
9
IN-HOUSE WATER MAIN REPLACEMENT PROJECTS
•Darren Place and Tiffani Place
•Approximately 600 feet of new pipeline
10
DARREN PLACE PIPELINE REPLACEMENT PROJECT
11
STERLING NATURAL RESOURCES CENTER SLUDGE SEEDING
DISCUSSION
Engineering and Operations Committee
SNRC STARTUP UPDATE
January 22, 2024
2
SNRC ACTIVATION
3
ACTIVATED SLUDGE SEEDING
4
ODOR CONTROL SYSTEM STARTUP
5
SCADA STARTUP
6
UV SYSTEM STARTUP
7
MBR SYSTEM CHECK
8
MBR AIR SYSTEM CHECK
9
SERVICE WATER SYSTEM STARTUP
10
TURBIDITY CHECK
11
LAB SAMPLES
12
FIRST DROP
13
WATER RECLAMATION TEAM
DISCUSSION
Engineering and Operations Committee
LYSIMETER INSTALLATION UPDATE
January 22, 2024
2
LYSIMETER DIAGRAM
•Crews dug a 20-foot-deep
hole
•Installation took three days
to complete
3
LYSIMETER INSTALLATION
4
LYSIMETER CASING INSTALLATION
5
LYSIMETER INSTALLED IN WEAVER BASIN #4
6
GROUNDWATER SAMPLE LOCATION
DISCUSSION
Water Supply Update January 2024
Northern California 8 Station
11.9 inches Updated 1/3/2024
Big Bear
1.08 inches Updated 12/15/23
Annual Average: 16.8''
WATER YEAR
Highland October 1- September 30
1.55 inches Updated 12/31/23
ACRONYMS
CFS = cubic feet per second mAF = million Acre-Feet
10%
Annual Average: 11.9''
35% of Capacity
STATE WATER PROJECT
ALLOCATION
WATER SHORTAGE STAGE
STATE WATER PROJECT
Lake Mead & Powell Updated
1/2/24
DISTRICT WATER SUPPLIES
Annual Average: 53.2''
GROUNDWATER SURFACE
COLORADO RIVER STORAGE
OTHER INDICATORS
RAINFALL
Current Available CapacityAvailable Capacity Current
4.9 mAF
82% of Capacity
Bunker Hill Basin
2.41 mAF
68% of Capacity
Lake Oroville Updated 1/2/24
126.1
107.4
247.1
217.1
256.2
154.1
92.1
181.3 164.1
67.5 37.0 63.0
Santa Ana River (CFS) Total SAR Inflow
Updated 12/31/23
Last YearLast Year
17.5 mAF
Historic Avg
2010-2023 Monthly
Average
2023-Monthly Flow Average
Agenda Item
#5
January 22, 20241
Meeting Date: January 22, 2024
Agenda Item #5
Consent Item
Regular Meeting
TO: Committee Members
FROM: Director of Engineering & Operations
SUBJECT: Consider approval of the November 27, 2023 Engineering and Operations
Committee Meeting Minutes
RECOMMENDATION
That the Engineering & Operations Committee approve the November 27, 2023 meeting
minutes.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Jeff Noelte
Director of Engineering and Operations
ATTACHMENTS
Draft November 27, 2023 Engineering and Operations Committee Minutes
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Draft pending approval
EAST VALLEY WATER DISTRICT November 27, 2023
ENGINEERING & OPERATIONS COMMITTEE MEETING
MINUTES
Ms. Van Meter called the meeting to order at 1:30 p.m., Director Morales led the flag salute.
PRESENT: Directors: Goodrich, Morales
STAFF: Michael Moore, General Manage/CEO; Jeff Noelte, Director of
Engineering and Operations: Patrick Milroy, Operations Manager; Rocky
Welborn, Water Reclamation Manager; Brenda Van Meter, Senior
Administrative Assistant
GUEST(s): Katelyn Scholte, Jason Wolf
PUBLIC COMMENTS
There being no written or verbal comments, the public participation section was closed.
CONSIDER APPROVAL OF THE SEPTEMBER 25, 2023, ENGINEERING AND
OPERATIONS COMMITTEE MEETING MINUTES
Directors Goodrich and Morales recommended that the minutes be approved as submitted.
San Bernardino Water Conservation District Presentation
Ms. Katelyn Scholte, Principal Engineer from San Bernardino Valley Water Conservation
District (SBVWCD) provided a presentation of the activities and history of the SBVWCD. She
stated that SBVWCD was formed in 1931 with a mission to recharge local Santa Ana River
water and Mill Creek water into their basins which keep the Bunker Hill Basin healthy. SBVWCD
manages 2368 acres of land and 71 recharge basins. She described their habitat conservation
efforts and noted that the facilities are balanced with four endangered species. SBVWCD
tracks and monitors the Bunker Hill Basin Groundwater storage and even though the region
experienced a wet winter, the basin is still at a historical low level.
Information only.
North Fork Maintenance Update
Mr. Milroy provided an update on the North Fork Maintenance projects. The North Fork pipe
travels approximately 6 miles across the District and can deliver both Santa Ana River and
State Project water to the District’s Surface Water Treatment Plant. Staff recently repaired a
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2
North Fork manhole and inspection box on Highland Avenue, and identified a segment of
pipe that was clogged with tree roots. Crews worked with a contractor to cut the pipe and
remove the roots, and an additional manhole was installed for access and equipped with a
level sensor to track and monitor flows. District staff are working on a plan to address this
section of pipe as additional repairs may be needed in the future.
Information only.
Engineering Update
Mr. Noelte provided a Water Supply update and reviewed the Bunker Hill Basin capacity,
State Water Project capacity, and the Santa Ana River flows and rainfall.
He provided a Sterling Natural Resource Center (SNRC) update regarding the permits for
Water Quality and the Waste Discharge requirements and the estimated date for the first
wastewater cut over to the SNRC.
Mr. Noelte also reported that the District is preparing for a water main seismic retrofit that is
supported by a grant previously presented to the Board of Directors. He stated that the
grant is broken up into sections and that the design phase has been completed and is in the
process of being transitioned into the construction phase.
Mr. Welborn provided a Sterling Natural Resource Center (SNRC) staffing update and stated
that staff will be participating in training for the next few weeks in anticipation of the plant
going online. Staff are preparing for a Division of Drinking Water inspection and for
membranes to be installed. The District plans to onboard the Fats Oil and Grease inspector
pending approval after the December 13, 2023, Board meeting.
Operations Update
Staff are currently working with the State of California to convert the wells near the Weaver
Basin to non-potable wells, as these wells will not be running once the Sterling Natural
Resource Center goes online. Plant 120 is in the final process to be put online, with just a
few electrical and SCADA items that still need to be addressed. Plant 134 will have a
membrane change out for one of the trains at the beginning of 2024.
Field Maintenance crews are working on the valve replacement program that was budgeted
for 2023-24.
ADJOURN
The meeting was adjourned at 3:03 p.m.
Phillip R. Goodrich James Morales
Governing Board Member Governing Board Member