HomeMy WebLinkAboutAgenda Packet - Finance & Human Resources Committee - 02/14/2023FINANCE & HUMAN RESOURCES COMMITTEE
FEBRUARY 14, 2023
East Valley Water District was formed in 1954 and provides water and wastewater services to
103,000 residents within the cities of San Bernardino and Highland, and portions of San
Bernardino County.
EVWD operates under the direction of a 5member elected Board.
COMMITTEE MEMBERS
David E. Smith
Governing Board Member
Ronald L. Coats
Governing Board Member
Finance & Human Resources Committee Meeting
February 14, 2023 4:00 PM
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be
routine and will be enacted in one motion. There will be no discussion of these items prior to
the time the board considers the motion unless members of the board, the administrative staff,
or the public request specific items to be discussed and/or removed from the Consent
Calendar.
1.August 25, 2022 Finance and Human Resources Committee Meeting Minutes
2.November 1, 2022 Finance and Human Resources Committee Meeting Minutes
INFORMATIONAL ITEMS
3.2022 Top Workplace Program
4.Policy 2.4 Telework Policy
5.Review Fiscal Year 202223 MidYear Budget Revisions
DISCUSSION AND POSSIBLE ACTION ITEMS
6.Set the day and time for holding recurring meetings
REPORTS
7.Finance Activities
8.Human Resources Activities
ADJOURN
FINANCE & HUMAN RESOURCES COMMITTEEFEBRUARY 14, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERS
David E. Smith
Governing Board Member
Ronald L. Coats
Governing Board Member
Finance & Human Resources Committee Meeting
February 14, 2023 4:00 PM
31111 Greenspot Road, Highland, CA 92346
www.eastvalley.org
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the
agenda packet are available for public inspection in the District’s office located at 31111
Greenspot Rd., Highland, during normal business hours. Also, such documents are available
on the District’s website at eastvalley.org and are subject to staff’s ability to post the
documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated
modification or accommodation, including auxiliary aids or services, that is sought in order
to participate in the above agendized public meeting should be directed to the District Clerk
at (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be
routine and will be enacted in one motion. There will be no discussion of these items prior to
the time the board considers the motion unless members of the board, the administrative staff,
or the public request specific items to be discussed and/or removed from the Consent
Calendar.
1.August 25, 2022 Finance and Human Resources Committee Meeting Minutes
2.November 1, 2022 Finance and Human Resources Committee Meeting Minutes
INFORMATIONAL ITEMS
3.2022 Top Workplace Program
4.Policy 2.4 Telework Policy
5.Review Fiscal Year 202223 MidYear Budget Revisions
DISCUSSION AND POSSIBLE ACTION ITEMS
6.Set the day and time for holding recurring meetings
REPORTS
7.Finance Activities
8.Human Resources Activities
ADJOURN
FINANCE & HUMAN RESOURCES COMMITTEEFEBRUARY 14, 2023East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERSDavid E. SmithGoverning Board Member Ronald L. CoatsGoverning Board MemberFinance & Human Resources Committee MeetingFebruary 14, 2023 4:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.
In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card
and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to
three (3) minutes, unless waived by the Chairman of the Board. Under the State of California
Brown Act, the Board of Directors is prohibited from discussing or taking action on any item
not listed on the posted agenda. The matter will automatically be referred to staff for an
appropriate response or action and may appear on the agenda at a future meeting.
APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of Directors to be
routine and will be enacted in one motion. There will be no discussion of these items prior to
the time the board considers the motion unless members of the board, the administrative staff,
or the public request specific items to be discussed and/or removed from the Consent
Calendar.
1.August 25, 2022 Finance and Human Resources Committee Meeting Minutes
2.November 1, 2022 Finance and Human Resources Committee Meeting Minutes
INFORMATIONAL ITEMS
3.2022 Top Workplace Program
4.Policy 2.4 Telework Policy
5.Review Fiscal Year 202223 MidYear Budget Revisions
DISCUSSION AND POSSIBLE ACTION ITEMS
6.Set the day and time for holding recurring meetings
REPORTS
7.Finance Activities
8.Human Resources Activities
ADJOURN
Agenda Item
#1
February 14, 20231
Meeting Date: February 14, 2023
Agenda Item #1
Consent Item
6
6
8
Regular Meeting
TO: Committee Members
FROM: Chief Financial Officer
SUBJECT: August 25, 2022 Finance and Human Resources Committee Meeting Minutes
RECOMMENDATION
That the Finance and Human Resources Committee approve the minutes as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
August 25, 2022 Minutes
Page 1 of 2
Minutes 8/25/22 cmk
5
1
8
Draft pending approval
EAST VALLEY WATER DISTRICT August 25, 2022
FINANCE & HUMAN RESOURCES COMMITTEE MEETING
MINUTES
Ms. Koide called the meeting to order at 4:00 p.m. and Director Morales led the flag
salute.
PRESENT: Directors: Morales, Smith
ABSENT: None
STAFF: Brian Tompkins, Chief Financial Officer; Rudy Guerrero, Finance
Supervisor; Mark Hokanson, Accountant; Christi Koide, Business
Services Coordinator
GUEST(s): Members of the public
PUBLIC COMMENTS
The Business Services Coordinator declared the public participation section of the meeting
open at 4:02 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF CONSENT CALENDAR
1. Approval of February 8, 2022 Finance and Human Resources Meeting Minutes
2. Approval of March 1, 2022 Finance and Human Resources Meeting Minutes
3. Approval of May 16, 2022 Finance and Human Resources Meeting Minutes
A motion was made by Director Morales, seconded by Director Smith, that the
Committee approve the Consent Calendar as submitted.
The motion carried by the following:
Ayes: Morales, Smith
Noes: None
Absent: None
Page 2 of 2
Minutes 8/25/22 cmk
5
1
8
REVIEW THE COMMUNITY FACILITIES DISTRICT (CFD) PETITION AND
RESOLUTIONS 2022.14, 2022.15, AND 2022.16 TO FACILITATE
ESTABLISHMENT OF CFD NO. 2022-1 (PALM & HIGHLAND)
The Chief Financial Officer gave a brief overview of Phases I and II of the formation of
CFD 2022-1 Palm & Highland.
The Chief Financial Officer stated that the owners deposited $70,000 with the District,
along with a signed Petition, and requested the District’s help to form CFD 2022-1.
Furthermore, it is best practice for bonds to be issued after 30% of homes are built and
sold. Special consultants will calculate how much taxes can be levied on each parcel; no
more than 2% of the assessed valued of the property.
Information only.
ADJOURN
The meeting adjourned at 4:13 p.m.
James Morales, Jr. David E. Smith
Governing Board Member Governing Board Member
Agenda Item
#2
February 14, 20231
Meeting Date: February 14, 2023
Agenda Item #2
Consent Item
6
7
6
Regular Meeting
TO: Committee Members
FROM: Chief Financial Officer
SUBJECT: November 1, 2022 Finance and Human Resources Committee Meeting
Minutes
RECOMMENDATION
That the Finance and Human Resources Committee approve the minutes as submitted.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
B. Utilize Effective Communication Methods
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
November 1, 2022 Minutes
Page 1 of 2
Minutes 11/01/22 cmk
5
1
8
Draft pending approval
EAST VALLEY WATER DISTRICT November 1, 2022
FINANCE & HUMAN RESOURCES COMMITTEE MEETING
MINUTES
Ms. Koide called the meeting to order at 4:00 p.m. and Director Smith led the flag salute.
PRESENT: Directors: Morales, Smith
ABSENT: None
STAFF: Michael Moore, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Rudy Guerrero, Finance Supervisor; Mark
Hokanson, Accountant; Christi Koide, Business Services Coordinator
GUEST(s): Members of the public
PUBLIC COMMENTS
The Business Services Coordinator declared the public participation section of the meeting
open at 4:02 p.m.
There being no written or verbal comments, the public participation section was closed.
REVIEW AGREEMENT FOR LOW-INCOME HOUSEHOLD WATER ASSISTANCE
PROGRAM (LIHWAP) WITH HORNE LLC (HORNE), TO DISPERSE GRANT
FUNDING
The Chief Financial Officer gave a brief overview of the state’s, federally funded LIHWAP
program application process and eligibility requirements. He stated that eligible
customers are limited to a one-time credit up to $2,000 and funding for LIHWAP will last
through approximately October 31, 2023.
The Committee recommended that the Agreement for LIHWAP be presented to the full
Board of Directors for approval.
CONSIDER AUTHORIZATION TO TRANSFER UNCLAIMED FUNDS INTO THE
DISTRICT’S GENERAL FUND
The Finance Supervisor gave a brief overview of the process to transfer unclaimed funds
into the District’s Fund. He stated that rather that escheating these outstanding checks
directly to the state, the District can keep the funds instead.
Page 2 of 2
Minutes 11/01/22 cmk
5
1
8
The Committee recommended that Authorization to Transfer Unclaimed Funds into the
District’s General Fund be presented to the full Board of Directors for approval.
COMMUNITY FACILITIES DISTRICT (CFD) PUBLIC HEARING SCHEDUED FOR
NOVEMBER 9, 2022
The Chief Financial Officer gave a brief overview of the resolutions, ordinance, and
agreement for CFD 2022-1 Palm & Highland. He stated that the Public Report prepared
by the District’s Special Tax Consultant, Koppel & Gruber, estimated costs of the
authorized facilities to be $4,000,000.
The Committee recommended that the resolutions, ordinance, and agreement pertaining
to formation of CFD 2022-1 Palm & Highland be presented to the full Board of Directors
for adoption and approval, during the Public Hearing Scheduled for November 9, 2022.
ADJOURN
The meeting adjourned at 4:21 p.m.
James Morales, Jr. David E. Smith
Governing Board Member Governing Board Member
Agenda Item
#3
February 14, 20231
Meeting Date: February 14, 2023
Agenda Item #3
Informational Item
Regular Meeting
TO: Committee Members
FROM: Director of Administrative Services
SUBJECT: 2022 Top Workplace Program
RECOMMENDATION
This agenda item is for informational purposes only, no action required.
BACKGROUND / ANALYSIS
In August of 2022, the District participated in the Inland News Group’s Top Workplaces
Program for the eighth consecutive year. Staff completed anonymous employee
engagement surveys conducted by Energage in which they responded to statements
about their workplace culture, experience, and leadership at the District.
Once the surveying period was complete, we were excited to find that our employees
showed great participation, as they have over the past 8 years completing the survey,
and the results came in at 95.5% employee participation.
In November 2022, the General Manager/CEO conducted the annual Focus Group
Meetings where he facilitated open discussions with staff on the survey results, what
they love about working for the District, and identified areas of opportunity.
On January 29, 2023, the Inland Valley News Group included the Top Workplaces in the
Inland Empire publication in their affiliated Sunday newspapers. East Valley was once
again excited to be named a Top Workplace in the small employer category alongside
21 local small employers.
Staff plans on holding the annual Springtime Top Workplace Celebration to congratulate
employees on achieving this great recognition once again. Management will continue to
utilize feedback received from the annual surveys and conduct focus group meetings
with staff at all levels to update our engagement plan and concentrate on any areas of
opportunity.
The Human Resources Department will ensure participation in the 2023 Top Workplaces
Program and continue to use survey results to actively engage staff and let them know
that their opinions and feedback are valued.
Agenda Item
#3
February 14, 20232
Meeting Date: February 14, 2023
Agenda Item #3
Informational Item
AGENCY GOALS AND OBJECTIVES
III - Deliver Public Service With Purpose While Embracing Continuous Growth
C. Promote a Positive Organizational Culture
REVIEW BY OTHERS
This agenda item has been reviewed by Human Resources and Administration.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kerrie Bryan
Director of Administrative Services
ATTACHMENTS
Top Workplace Presentation
Kerrie Bryan, Director of Administrative Services
TOP INLAND EMPIRE
WORKPLACES PROGRAM 2022
February 14, 2023
EMPLOYEE SURVEY SUMMARY
•8th Annual Confidential Employee
Engagement Survey Through Energage
•Survey Themes:
•Alignment, Performance, Connection,
Coaching, Workplace Basics, and Overall
Engagement
•Benchmark Employers
•95.5% Employee Participation
•194 Comments and Improvement
Ideas Received
2
3
TOP WORKPLACE
RECOGNITION
•EVWD Has Been Named a Top
Workplace for 2022
•Awards Were Announced in Local
Newspaper Publications on Sunday,
January 29, 2023
The Press Enterprise Advertisement
Congratulations East Valley Water
District Board of Directors and Staff!
RESULTS SUMMARY
4
5
CULTURE DRIVERS RESULTS
This chart shows how the
employees at the District
compared against the "Local
Government -2022" benchmark.
6
DESCRIBING THE DISTRICT
7
•Conducted in November 2022
•Small Group Sessions
•Shared Survey Results
•Open Discussion With Staff on What They Love and Areas of Opportunity
EMPLOYEE FOCUS GROUP MEETINGS
8
WHAT EMPLOYEES LOVE ABOUT WORKING FOR EVWD
Family Oriented,
Teamwork,
Motivating, Supportive
Customer Focused,
Hunt Elementary,
Pathway Program
Meaningful, Challenging
Work, Critical Thinking,
Performance Based
Competitive Salaries,
Excellent HealthCare Benefits,
Pay for Performance
Remote Work Policy,
Work-Life Balance
9
SEEING IS BELIEVING
•Signs That East Valley Water
District Has an Engaged Workforce
•Low turnover
•Minimal workplace injuries
•Employees are responsible and
reliable
•Fast response and repair times
•Participatory
•Meetings, workplace events, and
after-hours events
10
•Maintain Team Cohesiveness
•Staff working in separate locations
•Leadership Development Opportunities
•District Tours
•Remote Work Policy
•District Project Awareness
•Improve interaction of projects from different workgroups
ADDRESSING AREAS OF OPPORTUNITY
11
NEXT STEPS
•Continue to Focus on Areas of
Opportunity
•Celebrate Top Workplace Recognition with
Staff in the Springtime
•Conduct 9th Annual Employee Survey in
August 2023
DISCUSSION
Agenda Item
#4
February 14, 20231
Meeting Date: February 14, 2023
Agenda Item #4
Informational Item
Regular Meeting
TO: Committee Members
FROM: Director of Administrative Services
SUBJECT: Policy 2.4 - Telework Policy
RECOMMENDATION
That the Finance and Human Resources Committee recommend the Board of Directors
adopt Policy 2.4 - Telework Policy
BACKGROUND / ANALYSIS
On December 15, 2021, staff presented the Flexible Workplace Pilot Program to the
Board of Directors. At that time COVID-19 restrictions were easing, and the East Valley
Water District (District) was preparing for a full return of office staff after working
partially remote in shifts for nearly two years. A new Administrative Policy is
recommended to provide a permanent Telework program that provides benefits to the
District and employees.
The pandemic unexpectedly transformed workplaces and 70% of the US workforce, was
able to successfully work fully remote during the pandemic. In 2022, the District
implemented a Flexible Workplace Pilot Program incorporating flexible scheduling and
remote work for eligible positions.
Over the past year, positive feedback on the Pilot Program was provided by the
leadership team. Feedback from office/administrative staff was positive and many
expressed a desire to formalize the program. The Pilot Program did not experience any
decreases in efficiency or productivity, and staff continued to provide world-class
customer service.
Staff appreciated the efforts the District put forth in allowing for flexibility, and the trust
their supervisors placed in them while navigating a new program.
In addition to evaluating internal feedback on the program, staff analyzed US workforce
statistics and found that over 66% of US employers have a telework program in place
that will continue post-pandemic. That number is even greater across local water
agencies and other special districts, where 3 out of 4 water agencies have implemented
a permanent telework policy into their schedules for eligible employees.
Employers are continuing to offer telework programs because of the shared benefits
they provide to both employees and employers such as:
Agenda Item
#4
February 14, 20232
Meeting Date: February 14, 2023
Agenda Item #4
Informational Item
Benefits to Employees:
• Improved health and happiness
• Work-life balance
• Cost savings
• Time savings
• Less distraction
Benefits to Employers:
• Increased morale
• Greater talent pool
• Great retention tool
• Cost savings
• High likelihood of increased productivity
• Reduced absenteeism
If adopted, the Telework Policy will provide formalized direction for offering,
authorizing, and implementing the Telework program, and the guidelines under which it
will operate. It will include the purpose behind the policy, eligibility criteria, the request
and approval processes, the duties and responsibilities required of the teleworking
employee, and will set forth a defined work schedule for each approved teleworking
employee based on the needs of their department. A standard request form and
agreement is included in the policy.
The policy will also define safety, security, and confidentiality requirements for the
teleworking employee to abide by, the understanding that the District possesses the
authority to terminate a telework agreement at any time, and will include a “No right to
appeal” section for requests that may not be approved. The proposed Telework Policy
will be reviewed periodically and can be brought back to the Board for modifications if
needed.
AGENCY GOALS AND OBJECTIVES
III - Deliver Public Service With Purpose While Embracing Continuous Growth
C. Promote a Positive Organizational Culture
REVIEW BY OTHERS
This agenda item has been reviewed by the Administrative Department.
FISCAL IMPACT
Agenda Item
#4
February 14, 20233
Meeting Date: February 14, 2023
Agenda Item #4
Informational Item
There is no fiscal impact associated with this agenda item.
Respectfully submitted:
________________
Kerrie Bryan
Director of Administrative Services
ATTACHMENTS
Telework Presentation
Teleworking Policy
Telework Request Form
Telework Agreement
Kerrie Bryan, Director of Administrative Services
TELEWORK POLICY
February 14, 2023
•Kicked-off in March 2022
•Telework and Flexible
Scheduling For Eligible
Positions
•Leadership Evaluated the
Program in May and
December 2022
•Positive Feedback From
Leadership Team and Staff
During Focus Group Meetings
2
FLEXIBLE WORKPLACE PILOT PROGRAM
3
WORKFORCE STATISTICS
ON TELEWORK
66%
•United States Employers With a
Telework Program in Place That Has
and Will Continue Post-Pandemic
75%
•Local Water Agencies and Other
Special Districts Incorporating Telework
into Schedules for Eligible Employees
4
Employee
Improved
Health &
Happiness
Work-life
Balance
Commute Cost
Savings
Time Saving
Less Distractions
TELEWORK BENEFITS FOR EMPLOYEES
5
Appreciation of Work Flexibility Was Mentioned
Several Times in Top Workplace Survey Comments
TELEWORK BENEFITS FOR EMPLOYERS
EmployersIncreased
Morale
Cost Savings
Greater Talent
Pool
Increased
Productivity
Reduction In
Absenteeism
Increased
Loyalty and
Retention
6
•Eligibility Criteria
•Request and Approval Process
•Voluntary Telework Request Form
•Voluntary Telework Agreement
•Duties and Responsibilities
•Employees are responsible for teleworking costs, including but not limited to,
utilities, internet, home maintenance, workspace furniture, etc.
•Telecommuting Policy Is a Privilege, Not a Right
•Leadership Team Will Evaluate the Program Annually
TELEWORK POLICY OVERVIEW
7
NEXT STEPS
Share Policy
With Staff
Distribute
Request Forms
Managers and
Eligible Staff
Work on
Appropriate
Schedules
Telecommute
Program Will Be
Evaluated on an
Annual Basis
•Board of Directors
Will Receive
Updates on
Program
DISCUSSION
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
1 of 7
Purpose
The purpose of this policy is to establish a telework program, provide direction for offering,
authorizing, and implementing the telework program, and the guidelines under which it
will operate.
East Valley Water District is committed to accomplishing its vision, and to do so effectively,
maintaining an elite workforce with a focus on efficiency, service, adaptability, health and
safety, and the well-being of its employees is crucial. The establishment of a Telework
Policy is one tool of many that East Valley Water District will use to maximize outcomes
and optimize talent recruitment and retention, while continuing to provide world class
public service.
This policy is designed to help supervisors, managers, and employees understand the
teleworking environment, their associated responsibilities, and ensure an effective
implementation of teleworking.
Policy
This policy covers Teleworking voluntarily requested by a District employee and provided
by the District subject to certain conditions and requirements. The District may allow
teleworking for certain eligible employees who voluntary request it. These employees are
primarily working in an administrative or office capacity whose work does not require them
to be at worksites in the field. Teleworking arrangements are authorized at the sole
discretion of the District and can be terminated at any time.
Eligibility Criteria
The General Manager, or his designee, possesses the discretionary authority to determine
the job classifications, positions, and employees who are eligible to telework under this
policy. Such determination may be made by using criteria including, but not limited to,
the following:
1. The operational needs of the District and employee’s department and division;
2. The disruption of or potential for disruption to the District’s functions;
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
2 of 7
3. The ability of the employee to perform their job duties (both essential and marginal)
from an alternative worksite without diminishing the quantity or quality of the work
performed;
4. The degree to which the employee’s job functions require face -to-face interaction with
other District employees, contractors, and members of the public;
5. The employee’s job performance, as determined by their last performance evaluation
and any current disciplinary actions or issues that have been addressed;
6. The employee’s length of service with the District, department, or division;
7. The portability of the employee’s work, including the employee’s ability to remotely
access tools, equipment, and materials necessary to perform their job functions;
8. The availability of or ability for the employee to create a functional, reliable, healthy,
safe, and secure alternate worksite;
9. The risk factors associated with performing the employee’s job duties from a location
other than the employee’s normal workplace at a District worksite;
10. The District’s capacity to monitor and measure the employee’s work performance at
the alternate worksite;
11. The employee’s supervisory responsibilities;
12. The employee’s need for supervision;
13. Other considerations deemed necessary and appropriate by the District, including any
legal implications of teleworking.
Request Process
To make a request for a teleworking arrangement, employees must complete a Voluntary
Telework Request Form and file the completed request form with their supervisor or
manager.
The employee’s supervisor or manager will provide the request form to the Department
Head and will discuss the employee’s request with the Department Head . In consultation
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
3 of 7
with or based on information provided by the employee’s supervisor or manager, and after
consulting with Human Resources to ensure no underlying employment issues are present ,
the Department Head will then make a determination regarding the employee’s request to
telework.
Teleworking requests will be considered on a case-by-case basis consistent with the criteria
above and other factors relevant to the employee’s request to telework.
Final Determination – No Right to Appeal
The final decision regarding an employee’s teleworking request is final and binding. Neither
the employee nor the employee’s employee association possesses any right to appeal or
grieve the decision.
Telework Agreement
An eligible and qualified employee who has requested and been granted the opportu nity
to telework, must execute a Voluntary Teleworking Agreement (“Agreement”) prior and as
a precondition to the employee teleworking. The Agreement shall provide the mutual
understanding of the employee, the employee’s supervisor or manager, the Department
Head, and the General Manager/CEO concerning the teleworking arrangement and
agreement with the following terms:
1. The Agreement does not constitute an employment contract;
2. The teleworking employee is subject to the same job duties, responsibilities, and
expectations as if the employee was working from a District worksite or facility;
3. Teleworking is only authorized for the time period specified in the Agreement and the
Agreement is void and shall not apply after the time expressly provided for in the
Agreement;
4. The District possesses discretionary authority to terminate the Agreement before the
time specified in its sole discretion, without advance notice, and the District’s
determination to terminate the Agreement before the time specified in the Agr eement is
final and not be subject to appeal or grievance;
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
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5. The teleworking employee’s work schedule and hours, including applicable meal and
rest breaks, will remain in place as if the employee was working from a District worksite
or facility;
6. Teleworking employees are prohibited from performing any off-the-clock work, and
employees who perform off-the-clock work may be subject to discipline, up to and
including, termination of employment;
7. Teleworking employees are prohibited from performing any ov ertime, unless they
request and receive prior approval for such work by their manager or supervisor, and
employees who perform overtime work without prior approval may be subject to discipline,
up to and including, termination of employment;
8. The District may designate a dedicated monthly, or intermittent, all-staff reporting day.
If an all-staff reporting day is designated, all teleworking employees must be present at a
District worksite or facility that day;
9. Teleworking employees will be expected to be present, in-person, for all-staff meetings
and District luncheons or gatherings;
10. The District will reimburse preapproved and reasonably incurred business expenses
associated with teleworking; and
11. Any breach of the Agreement by the employee may result in termination of the
Agreement and/or disciplinary action, up to and including termination of employment.
General Duties, Obligations, and Responsibilities
1. All existing duties, obligations, responsibilities, and conditions of employm ent remain
unchanged. Teleworking employees shall abide by all District and departmental policies
and procedures, rules, and regulations.
2. All existing supervisory relationships, lines of authority , and supervisory practices
remain in effect.
3. Teleworking employees authorized to perform work at an alternate worksite must meet
the same standards of performance and professionalism expected of District employees in
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
5 of 7
terms of job responsibilities, work product, timeliness of assignments, and contact with
other District employees and members of the public.
4. Teleworking employees are required to be accessible in the same manner as if they are
working at a District worksite or facility during the established teleworking work schedule,
regardless of the designated location for teleworking, or alternate worksite. Teleworking
employees must be accessible via telephone, email, and/or network access to their
supervisor and other District employees while teleworking, as if working at a District
worksite or facility. Teleworking employees must check their District-related business
phone messages and emails on a consistent basis, as if working at a District worksite or
facility.
Miscellaneous Guidelines
1. Teleworking employees must notify their supervisor or manager promptly when unable
to perform work assignments because of equipment failure or any other unforeseen
circumstances.
2. Teleworking employees must have access to an alternate worksite that is quiet and free
of distractions, includes a desk or tabletop with an appropriate office chair, all of which
meet ergonomic workstation requirements. The alternate worksite must also have reliable
and secure power and internet and/or wireless access.
3. Teleworking employees will ensure that all official District documents are retained and
maintained according to the normal operating procedures in the same manner as if working
at the District and will ensure discretion over confidential District information.
4. Teleworking employees must ensure dependent care will not interfere with work
responsibilities.
Work Schedule
1. For non-exempt employees, the District will provide a work schedule that will be
included in the Agreement, and which will include meal and rest breaks .
2. For non-exempt employees assigned a work schedule, any deviation from the schedule
must be approved in advance, in writing, by the employee’s supervisor or manager .
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
6 of 7
3. Non-exempt employees may not telework outside their normal work hours without prior
written authorization from their supervisor or manager. A non-exempt employee who fails
to secure written authorization before teleworking outside their normal work hours may
be subject to disciplinary action.
4. Non-exempt employees must take meal and rest breaks while teleworking as required
under applicable law and/or, District policy . For the duration of the meal and rest breaks,
as well as any other time the employee is not working, the employee is required to log off
all District systems.
5. For non-exempt employees assigned a work schedule, all periods of the employees’
unavailability must be approved in advance by their supervisor or manager in accordance
with District policy and documented on the appropriate leave request.
6. Employees shall continue to abide by District policies and procedures for requests of
general leave and other leaves of absences. If an employee becomes ill while working under
the Agreement, they shall notify their supervisor or manager immediately and record on
their timesheet any hours not worked due to illness and/or incapacitation.
7. Non-exempt employees are required to request to work overtime in advance of doing
so and such requests must be pre-approved in writing by the employee’s supervisor or
manager.
8. Teleworking employees’ salary and benefits remain unchanged during the Teleworking
arrangement.
Equipment, Safety, Security, and Confidentiality
1. Teleworking employees will be provided with District-issued equipment at the
discretion of the General Manager or designee.
2. Teleworking employees must agree to follow the District’s policy for the use of District
issued equipment. Teleworking employees must report to their supervisor any loss,
damage, or unauthorized access to District owned equipment, i mmediately upon discovery
of such loss, damage, or unauthorized access.
3. The District shall not be responsible for teleworking costs, including, but not limited
to, the employee’s use of their home or place of residence, utilities, internet, data,
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Telework Policy
Original Approval Date:
Last Revised:
Policy No:
2.4
Page
7 of 7
network costs, home maintenance, workspace furniture, ergonomic equipment, or any
other incidental costs, unless expressly provided for and approved in the Agreement.
4. Employees must take reasonable precautions to ensure their devices, computers,
laptops, tablets, smart phones, etc. are secure before connecting remotely to the District’s
network and must close or secure all connections to District desktop or system resources
(e.g., remote desktop, VPN connections, etc.) when not conducting work for the District .
Employees must maintain adequate firewall and security protection on all such devices
used to conduct District work from the alternate worksite.
5. Teleworking employees shall exercise the same precautions to safeguard electronic and
paper information, protect confidentiality, and adhere to the District’s records retention
policies, especially as it pertains to the California Public Records Act (“CPRA”).
Teleworking employees must safeguard all sensitive and confidential information (both on
paper and in electronic form) relating to District work they access from the alternate
worksite or transport from their District worksite to the alternate worksite. Teleworking
employees must also take reasonable precautions to prevent third parties from accessing
or handling sensitive and confidential information they access from the alternate worksite
or transport from their District worksite to the alternate worksite. Teleworking employees
must return all records, documents, and correspondence to the District at the termination
of the Agreement or upon request by their supervisor or manager, Department Head or
Human Resources.
6. Workers’ Compensation benefits will apply only to injuries arising out of and in the
course of employment as defined by Workers’ Compensatio n law. Teleworking employees
must report any such work-related injuries to their supervisor or manager immediately.
The District shall not be responsible for injuries or property damage unrelated to such work
activities, including injuries to third persons when said injuries occur at the alternate
worksite.
Mandatory Remote Work Arrangement During Exigent Circumstances
Where an exigent circumstance exists, the District may direct its employees to remain at
their homes or alternate worksite and perform work as part of an adopted short-term
telework arrangement for such employees to provide for the continuity of essential District
services.
EAST VALLEY WATER DISTRICT
Voluntary Telework Request Form
Page 1 of 2
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Name Date
Title Department
I, am requesting to participate in the District’s Telework
Program. I understand and acknowledge that this request requires approval of my Supervisor,
Department Head and the General Manager/CEO or his designee.
I am requesting the opportunity to telework for the following reasons:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Please list the details of your telecommuting location:
Description of Location (Ex. Home, Public Library, etc): _____________________________________________________
Address: _______________________________________
_______________________________________
_______________________________________
Requested Monthly Telework Schedule
Days Weekly Bi-Weekly From To
□ Monday
□ Tuesday
□ Wednesday
□ Thursday
□ Friday
EAST VALLEY WATER DISTRICT
Voluntary Telework Request Form
Page 2 of 2
Employee Certification and Signature
I certify that the above information is accurate and complete. I understand that if my
Voluntary Telework request is approved, I will be required to sign a District Telework Agreement.
Employee Signature Date
Supervisor Request Consideration
1. Supervisor Approval: Yes □ No □
Name
Signature Date
Comments: ________________________________________________________________
______________________________________________________________________________________________________________
2. Department Head Approval: Yes □ No □
Name
Signature Date
Comments: ________________________________________________________________
______________________________________________________________________________________________________________
Comments: ________________________________________________________________
______________________________________________________________________________________________________________
EAST VALLEY WATER DISTRICT
Voluntary Telework Agreement
Page 1 of 1
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Name Date
Title Department
The above employee has identified a proposed hybrid work schedule shown below . This work
schedule has been approved and the employee will begin a telework schedule effective:
__________________________________.
This Voluntary Telework Agreement will remain in effect until ,
or until it is determined by the supervisor, department head or General Manager/CEO, or his
designee, that the Voluntary Telework Agreement is no longer valid, whichever occurs first. The
undersigned affirms that the employee has read and understands the District’s Telework Policy
(incorporated herein by reference) and will abide by the requirements of such policy. Failure to
do so will result in termination of the Telework Agreement.
PROPOSED MONTHLY TELEWORK SCHEDULE
Days Weekly Bi-Weekly From To Lunch/Breaks
□ Monday __________ __________ _________________
□ Tuesday __________ __________ _________________
□ Wednesday __________ __________ _________________
□ Thursday __________ __________ _________________
□ Friday __________ __________ _________________
Signed:
Employee Date
Approved:
Supervisor Date
Approved:
Department Head Date
Approved:
General Manager/CEO Date
Agenda Item #5 February 14, 20231
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
6
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Regular Meeting
TO: Committee Members
FROM: Chief Financial Officer
SUBJECT: Review Fiscal Year 2022-23 Mid-Year Budget Revisions
RECOMMENDATION
That the Finance and Human Resources Committee recommend to the Board of
Directors (Board) to approve amendments to the FY 2022-23 Operating and Capital
Budgets.
BACKGROUND / ANALYSIS
The 2022-23 Mid-Year Budget Review is presented for the Board’s review and
consideration. This analysis and process provides the Board the opportunity to review
the status of the operating and capital budgets as of December 31, and to consider
recommended adjustments.
The District’s budget starts on July 1 and ends on June 30. The District provides a mid-
year budget update to the Board with recommendations to modify the annual budget.
The mid-year budget considers expense and revenues through December to estimate
the final budget at the end of the year.
The FY 2022-23 budget will require significant adjustments to expense and revenues
due to the delay in commissioning the Sterling Natural Resource Center (SNRC). The
delay in commissioning affects loss of revenues due to no outside payments for items
like the Local Resource Investment Program (LRIP). The delay also increases budgeted
expenses due to the need to continue payments to the City of San Bernardino for
treating wastewater. Payment for contracted treatment throughout the year
significantly reduces operating costs such as contract services and materials. Other
challenges have been presented by inflation resulting in significant increases in the
costs of power, materials, and contract services. The proposed mid-year adjustments
are planned to accommodate the changes in cost and revenue through the end of the
fiscal year.
The mid-year budget proposes to decrease projected revenue by $1,898,000, almost
entirely due to the loss of revenue from SNRC described above. Staff also proposes to
increase budgeted operating expenses by $1,532,000 as described above. Staff is
proposing to reduce the fiscal impacts of revenue and expense changes by reducing
capital cost by $430,000 and reducing cost of $3,000,000 to fund the Reclamation fund.
Agenda Item #5 February 14, 20232
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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The requested budget adjustments and justification are described below.
Revenues
The $1,898,000 proposed reduction in budgeted revenue is the net effect of the
elimination of $2,512,000 in non-rate based SNRC revenue, offset by $604,000 in
increase adjustments to other revenue categories. Only $100,000 of the proposed
revenue adjustments are to rate-based operating revenues, meaning the majority of
adjustments are to less predictable, non-operating revenue which were budgeted
conservatively and can now be adjusted upward due to mid-year balances.
Potable water sales were $7,463 under projection through December, ending with sales
of $10,336,537 for the first half of the year. A spike in usage during an extremely hot
September helped offset lower than expected usage in November, the month when
cooler weather and shrinking water budgets usually cause many customers to realize
some Tier 3 usage. Overall, water sales through the end of the fiscal year are estimated
to be consistent with the budget.
Meter charge revenues exceeded budget by approximately $50,000 through December,
due primarily to construction activity and charges related to construction meters. As a
small rate adjustment for meter charges became effective in January, staff proposes
recognizing an increase in meter charge revenue for $100,000 at mid-year.
Wastewater (collection) and Reclamation (treatment) revenues have not been revised
as they are based on fixed rates and are tracking very close to projection at mid-year.
Other Revenue - SNRC revenue budgeted for FY 2022-23 will not be realized as
described above due to the plant not operating this fiscal year. The projected LRIP
revenue was $692,000, and tipping fees were $1,820,000, therefore a reduction in
SNRC Non-Rate Revenue of $2,512,000 is proposed.
Other Revenue not related to the SNRC includes penalties, investment income, and fees
paid for engineering and development related services. Penalties were overstated in the
original budget and need to be reduced by $35,000. Investment income was projected
conservatively, but the annual projection has already been exceeded at mid-year, so
staff is proposing an increase of $49,000. Finally, service connection and inspection fees
were included in the adopted budget for $42,000, but they had exceeded $400,000 at
mid-year. Accordingly, staff is proposing an increase of $500,000 for these services,
most of which had already been realized at mid-year. The total proposed increase to
Other Revenue (not SNRC related) is $514,000.
The revenue related proposals by staff above will have the net effect of decreasing total
resources from operations for fiscal year 2022-23 by $1,898,000.
Agenda Item #5 February 14, 20233
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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Operating Expenses
Through December, operating expenses were at $18,715,325, which is 55% of the
annual operating expense budget of $33,691,000. This percentage is on the high end of
the historical range for costs incurred through mid-year which is typically between 52%
and 55% of the annual budget.
A 50% plus majority of annual operating costs are always incurred during the first six
months of the District fiscal year for two reasons. Higher demand for water during the
summer months mean higher operating costs and certain large bills, such as insurance,
are due in full at the beginning of the fiscal year. This year, however, an unexpected
surge in power and materials costs have added to costs between July and December
making it necessary to propose significant adjustments within the Reclamation fund and
proposed cuts in the Administrative programs to reduce the impact of higher costs in
the Operations programs.
The proposed adjustments to the various programs are explained below:
Administration – Programs 1000 through 3200 (General Administration,
Human Resources, Public Affairs, Conservation, Finance, Information
Technology) - Staff is proposing cuts to several line items within these program
budgets including $129,000 to labor, benefits, and professional development, and
$300,000 to contract services and materials. One addition to contract services in
Finance will pay for a rate review to determine whether adopted rates are still sufficient
to cover SNRC operating costs as we now know them, and costs driven by high inflation
and supply chain issues since the last rate study was completed. The net effect of these
changes will reduce program costs by $329,000.
Customer Accounts – Programs 3300 and 3400 (Customer Service, Meter
Services) – Staff is proposing minor cuts to professional development, materials, and
contract services totaling $16,500 in these program budgets.
Engineering – Program 4000 – Staff is proposing to reduce Engineering labor and
professional development costs by $110,000 as an unfilled Associate Engineer position
will remain open through the end of the fiscal year, and to reduce contract services and
utilities by an additional $275,000. The net effect of the proposed changes will reduce
program costs by $385,000.
Water Production – Programs 5000 through 5200 (Water Production, Water
Quality) – Staff is proposing $70,000 in reductions to labor related costs in these
programs, and significant increases to water, power, contract services, and materials.
The heavy rains and snowpack from this winter have likely ensured that state project
water will be available this spring/summer, so staff is proposing an additional $200,000
to the budget for purchased water.
Agenda Item #5 February 14, 20234
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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Power costs are at 72% of the total budget through mid-year, even though the budget
had been adjusted for expected rate increases. District staff is working with Southern
California Edison (SCE) to reconcile some billing irregularities. However, SCE rate
increases, and higher power consumption have resulted in higher power costs. The
budget is proposed to increase the electricity budget by $500,000 to help cover costs
through fiscal year end. Contract services and materials costs are also exceeding
expectation through mid-year and require an additional $180,000 to help cover the
remainder of the fiscal year. The net result of adjustments proposed for these program
budgets is an increase of $810,000.
Pipeline Maintenance – Programs 6000 through 6200 (Field Administration,
Water Maintenance, Wastewater Maintenance) – An increase in contract
services, utilities, and materials will be offset by a reduction in costs for benefits and
capitalizing some maintenance expenses will reduce some of the proposed increases to
these Programs. The result of these adjustments will reduce these Program budgets by
$56,000 at mid-year.
Facilities / Fleet Maintenance – Programs 7000 and 7100 – Cost increases in
these Programs are due to unforeseen expenses and increases in fuel and energy
expenses. Also, an increase in security guard services was required at District facilities
due to unforeseen intrusions last summer. The total proposed increase to these
Program budgets is $577,500.
Reclamation (Fund) – Program 6300 – The Reclamation fund was a new fund for
FY 2022-23 and staff made an effort to anticipate all relevant costs during the budget
process, as well as have the Reclamation fund support a small allocation of shared costs
previously split between the water and wastewater funds. Those costs were Customer
Service (30%) and Facilities Maintenance (30%).
The delay of SNRC operations to the end of calendar year 2023 requires the District to
continue payments to the City of San Bernardino. Staff is proposing an increase budget
for contracted treatment payments to the City by $4,200,000, and then decreases to
almost all other operating cost budgets in the fund to balance the fund through the end
of the year. This includes the cancellation of a $3,000,000 transfer to reserves.
The table below presents a summary of the 2022-23 Operating Budget compared to
actual activity through mid-year and proposed mid-year revisions. The summary
includes operating revenue and operating expenses, as well as debt service and capital
expenditures paid out of current year operating revenue.
Operating expense adjustments in the Reclamation fund, combined with adjustments in
the Water and Wastewater funds, results in a proposed increase in total operating
expense budgets of $1,532,000. This amount, offset by the cancelled $3,000,000
Agenda Item #5 February 14, 20235
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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transfer to reserves and a proposed decrease in capital spending of $430,000 explained
in the following section, result in a decrease in total budgeted expenditures of
$1,898,000.
DESCRIPTION A CTUA L
YTD
A DOPTED
BUDGET
PROPOSED
A DJUSTMENTS
A MENDED
BUDGET
Revenue
Water S ales 10,336,537 17,700,000 - 17,700,000
Meter Charges 4,850,241 9,685,000 100,000 9,785,000
Wastewater Collection 2,769,949 5,621,000 - 5,621,000
Wastewater Treatment 5,086,728 9,851,000 - 9,851,000
Other Revenue - S NRC - 2,512,000 (2,512,000) -
Other Revenue 832,320 681,000 514,000 1,195,000
TOTA L REVENUE 23,875,775 46,050,000 (1,898,000) 44,152,000
Expendit ures
Labor & Benefits 5,961,540 12,980,000 (869,000) 12,111,000
Water S upply 108,881 286,000 200,000 486,000
Power Costs 1,910,406 3,025,000 300,000 3,325,000
Wastewater Treatment S ervices 4,427,365 3,700,000 4,200,000 7,900,000
Materials 1,138,125 2,367,900 (498,000) 1,869,900
Contract S ervices 4,487,042 10,476,800 (1,936,500) 8,540,300
Other Operating Exp 681,966 1,125,300 135,500 1,260,800
TOTA L OPERA TING EXP 18,715,325 33,961,000 1,532,000 35,493,000
Debt S ervice 2,069,234 3,354,000 - 3,354,000
Capital Expenditures 3,371,709 6,935,000 (430,000) 6,505,000
Transfers To (From) Reserves - 1,800,000 (3,000,000) (1,200,000)
TOTA L EXPENDITURES 24,156,268 46,050,000 (1,898,000) 44,152,000
Capital Expenditures
Staff has monitored spending against the 2022-23 Capital Budget for the first six
months of the fiscal year and has evaluated new or changing circumstances that could,
not only affect capital spending during the next six months, but in future years covered
by the District’s Capital Improvement Program. The most significant change in
circumstances is receipt of a FEMA grant to help with the design, and possible
construction, of several water mains that are susceptible to significant failure. The
period of availability for these funds is only a few months so it was imperative that staff
request funds for a 25% match requirement as part of the mid-year budget review.
Staff is proposing several adjustments to both the Capital Outlay budget and the Capital
Improvement Program budget for a total net decrease of $430,000 as shown in the
previous table. The proposed adjustments are discussed below.
Capital Outlay
Valve Exercise Machine / Forklift – Replacement of the District’s 11 year-old valve
exercise machine, which helps ensure valves are not frozen in the event of an
Agenda Item #5 February 14, 20236
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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emergency shut-off situation, and a forklift for the SNRC were included in the adopted
budget for a combined $250,000. However, an updated quote received for the valve
machine was nearly $50,000 over the amount budgeted. As a result, staff is requesting
an additional $50,000 in funding to ensure these equipment items can be ordered and a
price locked in. The additional cost will be offset by repurposing funds that had been
budgeted for the purchase of pickup trucks and video conferencing equipment.
Waterless Fire Suppression – SNRC Server Rooms – The SNRC server rooms,
both in the Administration and Operations buildings, were designed with water
sprinklers serving as fire suppression. While effective at putting out fires, water would
likely cause damage to the electrical equipment in the rooms if they were set off. Staff
has received quotes to install waterless fire suppression in both rooms for
approximately $80,000. Staff is requesting $100,000 in funds be added to the budget at
mid-year so conversion to the new system can be completed as soon as possible, and
be paid for by deferring the purchase of pickup trucks (see above).
Capital Improvement Program (CIP)
Plant 101 Hydro System Rehabilitation – This project was funded $1.2 million out
of reserves in the current fiscal year, but staff is proposing to delay construction by a
year in order to complete the installation of a grant-funded emergency generator at the
site, allowing staff to propose repurposing $950,000 of the earmarked funds to help
complete, or maintain progress on, the following projects:
Canal Zone Storage Reservoir – The 2022-23 adopted budget included $200,000 for
preliminary design work on a new storage reservoir in the District’s Canal pressure
zone. However, after receiving proposals from Engineering firms, staff determined that
an appropriate ‘Phase 1’ design effort would require more design work than originally
anticipated and biological and other studies; an additional cost of $255,000. Staff
proposes to pay for this additional work with funds transferred from the Plant 101
project.
Water Main Replacements: Seismic Mitigation – At the beginning of this fiscal
year staff was notified that FEMA had awarded the District $1,118,475 in Hazard
Mitigation Grant Program funding to design the replacement of 13 miles of District
water main that frequently develops leaks due to the age and type of the existing pipe.
The grant covers 75% of the estimated design cost of $1,491,300, therefore the District
is expected to provide a 25% match of $372,825. If design is completed by the end of
this fiscal year, the District will be eligible to apply for construction grant funds of up to
$26.25 million, with an $8.75 million match requirement – this project will last multiple
years. This is a rare and exciting opportunity to receive external funding to help replace
a significant section of the District’s aging distribution system. For this year, the District
needs to commit matching funds for the design phase and staff is therefore proposing
that $395,000 of the funds transferred from the Plant 101 project be used for this
Agenda Item #5 February 14, 20237
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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purpose.
Water Main Replacements (14th Street, Pleasant Hill) – These two projects
budgeted for a combined $500,000 were performed in-house but labor allocated to the
jobs was duplicated, allowing staff to propose reducing the project budget by $50,000
and making it available to offset higher than expected costs in the operating budget.
The net effect of the proposed adjustments described above will be to decrease the
Capital Outlay budget by $80,000, and to decrease Capital Improvement Program
budgets by $350,000. A summary of Capital budget adjustments is on the attached
worksheet.
Summary
Staff recommends that the Board approve budget adjustments reducing budgeted
revenue and budgeted expenditures by $1,898,000 each, as detailed above.
AGENCY GOALS AND OBJECTIVES
II - Maintain a Commitment To Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS
This agenda item has been reviewed by the Administration and Finance Departments
and the Executive Management team.
FISCAL IMPACT
The proposed adjustments to the current year budget are intended to be offset by
other current year activity without the additional use of reserve funds.
Respectfully submitted:
________________
Brian Tompkins
Chief Financial Officer
ATTACHMENTS
1. Presentation
Agenda Item #5 February 14, 20238
Meeting Date: February 14, 2023
Agenda Item #5
Informational Item
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2. Budget Reports
3. Capital Expenditures
Brian Tompkins, Chief Financial Officer
MID-YEAR REVIEW FY 2022-23
February 22, 2023
OPERATING BUDGET REVIEW
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WATER FUND SUMMARY
EXPENSES BUDGET YTD ACTUAL PROJECTED VARIANCE
Labor & Benefits 8,910,900 4,429,613 8,779,300 (131,600)$
Other Operating Expenses 11,019,100 6,751,580 12,140,700 1,121,600
Capital Expenditures 6,145,000 3,023,989 5,715,000 (430,000)
Debt Service 3,080,000 1,844,340 3,080,000 -
Transfer to Reserves (1,200,000) - (1,200,000) -
TOTAL EXPENSES 27,955,000$ 16,049,522$ 28,515,000$ 560,000$
NET -$ (159,597)$ -$ -$
REVENUE BUDGET YTD ACTUAL PROJECTED VARIANCE
Water Sales 17,700,000$ 10,336,537$ 17,700,000$ -$
Meter Charges 9,685,000 4,850,241 9,785,000 100,000
Other Charges / Revenue 570,000 703,146 1,030,000 460,000
TOTAL REVENUE 27,955,000$ 15,889,925$ 28,515,000$ 560,000$
4
WASTEWATER FUND SUMMARY
REVENUE BUDGET YTD ACTUAL PROJECTED VARIANCE
Collection System Charges 5,621,000$ 2,769,949$ 5,621,000$ -$
Other Charges / Revenue 100,000 129,174 165,000 65,000
TOTAL REVENUE 5,721,000$ 2,899,123$ 5,786,000$ 65,000$
EXPENSES BUDGET YTD ACTUAL PROJECTED VARIANCE
Labor & Benefits 2,420,900 1,095,852 2,456,600 35,700$
Other Operating Expenses 2,236,100 1,165,723 2,265,400 29,300
Capital Expenditures 790,000 347,720 790,000 -
Debt Service 274,000 224,894 274,000 -
Transfer to Reserves - - - -
TOTAL EXPENSES 5,721,000$ 2,834,189$ 5,786,000$ 65,000$
NET -$ 64,934$ -$ -$
5
RECLAMATION FUND SUMMARY
REVENUE BUDGET YTD ACTUAL PROJECTED VARIANCE
Sales 692,000 - - (692,000)
Treatment Charges 9,851,000 5,086,728 9,851,000 -
Other Operating Revenue 1,820,000 - - (1,820,000)$
Non-Operating Revenue 11,000 - - (11,000)
TOTAL REVENUE 12,374,000$ 5,086,728$ 9,851,000$ (2,523,000)$
EXPENSES BUDGET YTD ACTUAL PROJECTED VARIANCE
Labor & Benefits 1,648,200 436,075 875,100 (773,100)$
Other Operating Expenses 7,725,800 4,836,482 8,975,900 1,250,100
Capital Expenditures - - - -
Debt Service - - - -
Transfer to Reserves 3,000,000 - - (3,000,000)
TOTAL EXPENSES 12,374,000$ 5,272,557$ 9,851,000$ (2,523,000)$
NET -$ (185,829)$ -$ -$
6
Revenue
Decrease $1,898,000
Expenses
Decrease $1,898,000
ALL FUND BUDGET ADJUSTMENT SUMMARY
PROGRAM SUMMARIES
7
8
GOVERNING BOARD
GOAL % COMPLETED
Provide Organizational Direction and Set
Expectations Through Policy Decisions
Consistent with the 5-Year Work Plan
50
Address Policy Decisions Related to the
SNRC 50
Conduct All Activities Required for the
Board of Directors Election 100
65%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$474,000 $172,828 $394,000 -20.30%
VARIANCEYTD
9
GENERAL ADMINISTRATION
GOAL % COMPLETED
Complete Consolidation/Dissolution of the
North Fork Water Company (NFWC)50
Develop Document Management Process 30
Develop District Clerk Handbook 40
Community Heritage Education Foundation
(CHEF)50
45%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,374,000 $678,164 $1,294,000 -6.18%
VARIANCEYTD
10
HUMAN RESOURCES
40%
GOAL % COMPLETED
Implement Workforce Programs in Support
of the SNRC 33
Promote a Positive Organizational Culture
that Maintains a Supportive and
Encouraging Work Environment
40
Promote Regional Involvement and Provide
Workforce Experience and Educational
Opportunities
50
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,938,000 $1,590,493 $1,917,000 -1.10%
VARIANCEYTD
11
PUBLIC AFFAIRS
55%
GOAL % COMPLETED
Advance Construction of the SNRC and
Implement Facility Operations 70
Utilize Communication Methods that
Enhance the District’s Brand 50
Advance the District’s Emergency
Preparedness Program 40
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,738,000 $775,239 $1,578,000 -10.14%
VARIANCEYTD
12
CONSERVATION
60%
GOAL % COMPLETED
Coordinate Necessary Program Working
Groups to Complete Conservation Reports 50
Evaluate Rebate Program Success and
Implement Program Enhancements 65
Participate in the Legislative Process as it
Relates to Changes in Conservation
Regulations
60
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$917,000 $201,609 $862,000 -6.38%
VARIANCEYTD
13
FINANCE & ACCOUNTING
GOAL % COMPLETED
Financial Stability with Full Understanding
of Operational Complexities 50
Fully Understand the Cost and Accounting
Associated with New Funds 100
Maximize the Utility and Security of
Financial Software and Data 25
60%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,192,000 $503,224 $1,271,000 6.22%
VARIANCEYTD
14
INFORMATION TECHNOLOGY
75%
GOAL % COMPLETED
Ensure Reliability of Technology
Infrastructure for Primary Business and
Operation Requirements
80
Improve Systems and Cybersecurity
Measures for Response Functions 75
Analyze Current Systems to Enhance
Reporting and Automate Processes 70
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,356,000 $598,835 $1,344,000 -0.89%
VARIANCEYTD
15
CUSTOMER SERVICE
GOAL % COMPLETED
Develop Strategies to Address
Organizational Service Needs 75
Modify Processes to Comply with Changes
in Legislation and Agreements While
Maintaining Financial Stability
75
Fully Understand and Utilize Smart Meter
Capabilities 50
65%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,755,000 $787,025 $1,746,500 -0.49%
VARIANCEYTD
16
METER SERVICES
65%
GOAL % COMPLETED
Implement Inspection Program for AMI
Meters 50
Work with Engineering to Customer Service
to Address Coverage Issues with the AMI
Network
50
Continue Meter Testing Programs in
Compliance with State Water Audits Best
Practices
100
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$278,000 $121,013 $270,000 -2.96%
VARIANCEYTD
17
ENGINEERING
GOAL % COMPLETED
Develop and Implement the District’s
Capital Improvement Program to Address
Rehabilitation and Maintenance Needs
While Also Preparing for New Development
40
Develop Plans to Optimize District
Utilization of Surface Water and
Groundwater Sources
40
Complete Construction and Commissioning
of the SNRC 60
45%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,609,000 $394,789 $1,224,000 -31.45%
VARIANCEYTD
18
WATER PRODUCTION
65%
GOAL %
COMPLETED
Implement a Plan to Identify and Enhance the Water
Sources’ Requirements Due to the SNRC Discharge
Location
33
Enhance the Supervisory Control and Data Acquisition
(SCADA) System to Achieve Water Productions
Requirements
66
Rehabilitate Plant Components to Ensure Water
Production 100
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$4,927,000 $3,079,206 $5,657,000 12.90%
VARIANCEYTD
19
WATER TREATMENT
30%
GOAL % COMPLETED
Support Construction of Granular Activated
Carbon (GAC) Facilities at Plant 134 90
Complete Plant 134 Membrane Replacements
Using a 5-Phase Replacement Schedule 0
Evaluate and Rehabilitate Existing
Clean-in-Place Equipment at Plant 0
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$960,000 $645,812 $1,090,000 11.93%
VARIANCEYTD
20
WATER QUALITY
GOAL % COMPLETED
Evaluate Water Quality Regulations and
Improve Process Efficiencies to Enhance
Water Quality Compliance
75
Re-Route Outdated Fire Service Backflows
to Aboveground 35
Assist in Launching Fats, Oils, and Grease
(FOG) Program Transition and Software
Procurement
70
60%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$557,000 $224,788 $507,000 -9.86%
VARIANCEYTD
21
WATER MAINTENANCE
75%
GOAL % COMPLETED
Prioritize Preventative Maintenance
Schedules to Ensure Equipment Readiness
for Emergency Response
75
Complete Evaluation of Service
Order/Asset Management Software 50
Continue Replacement Program for Mains
and Inground Fire Service Devices 100
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$3,514,000 $2,068,951 $3,458,000 -0.11%
YTD VARIANCE
22
WASTEWATER MAINTENANCE
GOAL % COMPLETED
Continue Wastewater Collection System
Maintenance and Management 50
Provide Support for New Fats, Oils, and
Grease (FOG) Program 75
Assist with Updating the Sewer System
Management Plan (SSMP)50
60%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$880,000 $375,431 $880,000 0.00%
VARIANCEYTD
23
WATER RECLAMATION
GOAL % COMPLETED
Complete Staffing and Staff Training for
New Wastewater Treatment Operations 35
Meet and Exceed Compliance
Requirements for the SNRC N/A
Commence Operations at the SNRC 25
20%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$8,180,000 $4,822,490 $9,111,000 10.22%
VARIANCEYTD
24
FACILITIES MAINTENANCE
15%
GOAL % COMPLETED
Complete Long-Term Site Improvements
at Plant 39 30
Continue Phased Upgrades and
Rehabilitation of District Facilities 25
Track Inventory at Del Rosa Location 0
Implement New Facilities Maintenance
Tracking Software 10
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$1,611,000 $1,295,591 $2,138,500 24.67%
VARIANCEYTD
25
FLEET MAINTENANCE
GOAL % COMPLETED
Assess Future Operations of Fleet
Management 66
Continue to Implement the Air Quality
Management Program 66
Enhance Vendor-Managed Fleet
Maintenance Program 0
45%
BUDGET PROJECTED
FY 2022-23 FY 2022-23
$701,000 $379,837 $751,000 6.66%
VARIANCEYTD
CAPITAL BUDGET
26
27
CAPITAL OUTLAY
PROJECT FUNDING SOURCE ADOPTED
BUDGET
PROPOSED MID-
YEAR ADJUSTMENT
ADJUSTED
BUDGET
SNRC Technology Equipment Wastewater Operating Revenue 150,000$ -$ 150,000$
SNRC Portable Generator Water Operating Revenue 100,000 - 100,000
SNRC Equipment (Tools,
Events Furniture) Water/Wastewater Operating Revenue 200,000 - 200,000
Tyler Energov Asset
Management Software Water/Wastewater Operating Revenue 150,000 - 150,000
Hardware Replacements Water Operating Revenue 35,000 - 35,000
Web Conferencing Equipment Water Operating Revenue 30,000 (30,000) -
Waterless Fire Suppression -
SNRC Server Rooms Wastewater Operating Revenue - 100,000 100,000
Valve Exercise Truck/Forklift Water/Wastewater Operating Revenue 250,000 50,000 300,000
SCADA System
Improvements Water Operating Revenue 80,000 - 80,000
Light Duty Trucks (4) Water/Wastewater Operating Revenue 200,000 (200,000) -
TOTAL 1,195,000$ (80,000)$ 1,115,000$
28
CIP –PROPOSED REVISIONS
PROJECT FUNDING SOURCE ADOPTED
BUDGET
PROPOSED
MID-YEAR
REVISIONS
REVISED
BUDGET
Canal Zone Storage Reservoir Water Operating
Revenue/Reserves 200,000$ 255,000$ 455,000$
Plant 101 - Rehabilitate Hydro
System Reserves 1,200,000 (950,000) 250,000
Water Main Replacements -
(Pleasant Hill Dr, 14 St)Water Operating Revenue 500,000 (50,000) 450,000
Water Main Replacements -
Seismic Mitigation Reserves - 395,000 395,000
SUBTOTAL 1,900,000$ (350,000)$ 1,550,000$
29
CIP –NO PROPOSED REVISIONS
PROJECT FUNDING SOURCE ADOPTED
BUDGET
PROPOSED
MID-YEAR
REVISIONS
REVISED
BUDGET
Plant 134 - Process
Improvements
Water Operating
Revenue/Reserves 1,900,000$ -$ 1,900,000$
Plant 108 - Storage Tank
Rehabilitations Water Operating Revenue 1,200,000 - 1,200,000
Facilities Relocations Water Operating Revenue 100,000 - 100,000
Facilities Rehabilitations Water Operating Revenue 275,000 - 275,000
Well & Booster Improvements Water Operating Revenue 50,000 - 50,000
Sterling Natural Resource
Center (SNRC) Construction Water Operating Revenue 35,601,000 - 35,601,000
SNRC Project Enhancements Water & Wastewater Operating
Revenue/Grants 7,000 - 7,000
SNRC Consultants Wastewater Operating Revenue/
Grants/Low Interest Loans 308,000 - 308,000
SUBTOTAL $39,441,000 $ - $39,441,000
SUBTOTAL (PREV PAGE) $ 1,900,000 $ (350,000) $ 1,550,000
TOTAL $41,341,000 $ (350,000) $40,991,000
ACCOMPLISHMENTS
30
31
•Installed Block Wall Around Tank and Graded Property For Proper Drainage at Plant 39
•Completed Plant 134 Remodel and Granular Activated Carbon Process Improvements
•Completed Rehabilitations for Boosters at Plants 130, 134, and 140
•Installed 30 Residential Water Meters for the Mediterra Project
•Completed Formation of CFD 2022-1 Palm Avenue & Highland Avenue
•Recruited a New General Manager/CEO
•Completed Plant 108 Reservoir Rehabilitation
•Completed Plant 101 Rehabilitation Design
•Awarded a Water Main Seismic Retrofit Phase 1 Grant by the Federal Emergency
Management Agency
ACCOMPLISHMENTS
•Recognized as the Top Workplace in the Inland Empire for the
8th consecutive year
•Operating Budget Excellence Award for Fiscal Year 2022-23 from
the California Society of Municipal Finance Officers
•Certificate of Achievement for Excellence in Financial Reporting
Award for Fiscal Year 2020-21 from the Government Finance
Officers Association
•Award for Outstanding Achievement in Popular Annual Financial
Reporting for Fiscal Year 2020-21 from the Government Finance
Officers Association
32
DISTRICT AWARDS
DISCUSSION
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
Revenue
41 - Water Sales 10,336,537 18,392,000 (692,000) 17,700,000
42 - Meter Charges 4,850,241 9,685,000 100,000 9,785,000
43 - Penalties 326,431 563,000 (35,000) 528,000
44 - Wastewater System Charges 2,769,949 5,621,000 - 5,621,000
45 - Wastewater Treatment Charges 5,086,728 9,851,000 - 9,851,000
46 - Other Operating Revenue 415,463 1,862,000 (1,320,000) 542,000
47 - Non Operating Revenue 90,426 76,000 49,000 125,000
Total 23,875,775 46,050,000 (1,898,000) 44,152,000 -4.30%
Program: 1000 - Board of Directors
51 - Labor 55,126 135,000 - 135,000
56 - Benefits 35,975 88,000 - 88,000
62 - Materials and Supplies - 2,000 - 2,000
63 - Contract Services 70,000 224,000 (80,000) 144,000
65 - Professional Development 11,727 25,000 - 25,000
Total 172,828 474,000 (80,000) 394,000 -20.30%
Program: 2000 - General Administration
51 - Labor 228,352 555,000 - 555,000
53 - Overtime 346 4,000 - 4,000
56 - Benefits 191,670 339,000 (80,000) 259,000
62 - Materials and Supplies 936 7,000 - 7,000
63 - Contract Services 165,657 316,300 - 316,300
64 - Utilities 1,091 5,700 - 5,700
65 - Professional Development 90,112 147,000 - 147,000
Total 678,164 1,374,000 (80,000) 1,294,000 -6.18%
Program: 2100 - Human Resources
51 - Labor 126,179 307,000 - 307,000
53 - Overtime 1,048 3,000 - 3,000
56 - Benefits 149,150 177,000 - 177,000
62 - Materials and Supplies 859 7,000 - 7,000
63 - Contract Services 79,179 125,300 (15,000) 110,300
64 - Utilities 381 700 - 700
65 - Professional Development 37,630 67,000 (6,000) 61,000
67 - Other (Insurance) 1,196,067 1,251,000 - 1,251,000
Total 1,590,493 1,938,000 (21,000) 1,917,000 -1.10%
Program: 2200 - Public Affairs
51 - Labor 284,568 589,000 - 589,000
53 - Overtime 5,676 17,000 - 17,000
56 - Benefits 148,557 243,000 - 243,000
62 - Materials and Supplies 66,365 130,000 (50,000) 80,000
63 - Contract Services 249,972 692,500 (100,000) 592,500
64 - Utilities 11,494 27,500 - 27,500
65 - Professional Development 8,607 39,000 (10,000) 29,000
Total 775,239 1,738,000 (160,000) 1,578,000 -10.14%
ALL FUNDS
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
District-Wide 1 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
ALL FUNDS
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 2300 - Conservation
51 - Labor 49,098 107,000 - 107,000
53 - Overtime 2,562 7,000 - 7,000
56 - Benefits 15,637 40,000 - 40,000
62 - Materials and Supplies 17,710 278,000 (55,000) 223,000
63 - Contract Services 102,386 442,000 - 442,000
64 - Utilities 12,536 26,000 - 26,000
65 - Professional Development 1,680 17,000 - 17,000
Total 201,609 917,000 (55,000) 862,000 -6.38%
Program: 3000 - Finance
51 - Labor 279,737 700,000 - 700,000
53 - Overtime 3,620 13,000 - 13,000
56 - Benefits 182,655 318,000 - 318,000
62 - Materials and Supplies 2,150 12,000 - 12,000
63 - Contract Services 27,795 115,300 100,000 215,300
64 - Utilities 1,621 3,700 - 3,700
65 - Professional Development 5,646 30,000 (21,000) 9,000
67 - Other - - - -
Total 503,224 1,192,000 79,000 1,271,000 6.22%
Program: 3200 - Information Technology
51 - Labor 172,972 380,000 - 380,000
56 - Benefits 147,947 212,000 - 212,000
62 - Materials and Supplies 49,064 46,000 - 46,000
63 - Contract Services 212,521 691,000 - 691,000
64 - Utilities 15,751 12,000 - 12,000
65 - Professional Development 580 15,000 (12,000) 3,000
Total 598,835 1,356,000 (12,000) 1,344,000 -0.89%
Program: 3300 - Customer Service
51 - Labor 253,235 533,000 - 533,000
53 - Overtime 9,224 7,000 - 7,000
56 - Benefits 145,264 307,000 - 307,000
62 - Materials and Supplies 3,533 7,000 - 7,000
63 - Contract Services 342,867 806,800 - 806,800
64 - Utilities 28,950 69,200 - 69,200
65 - Professional Development 1,280 19,000 (8,500) 10,500
67 - Other 2,672 6,000 - 6,000
Total 787,025 1,755,000 (8,500) 1,746,500 -0.49%
Program: 3400 - Meter Service
51 - Labor 72,489 164,000 - 164,000
53 - Overtime 1,303 6,000 - 6,000
56 - Benefits 45,850 96,000 - 96,000
62 - Materials and Supplies - 4,000 (3,000) 1,000
63 - Contract Services 681 7,000 (5,000) 2,000
64 - Utilities 690 1,000 - 1,000
Total 121,013 278,000 (8,000) 270,000 -2.96%
District-Wide 2 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
ALL FUNDS
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 4000 - Engineering
51 - Labor 250,819 668,000 (100,000) 568,000
53 - Overtime - 3,000 - 3,000
56 - Benefits 55,997 193,000 - 193,000
62 - Materials and Supplies 1,559 19,000 - 19,000
63 - Contract Services 66,078 566,500 (225,000) 341,500
64 - Utilities 15,927 131,500 (50,000) 81,500
65 - Professional Development 4,409 28,000 (10,000) 18,000
Total 394,789 1,609,000 (385,000) 1,224,000 -31.45%
Program: 5000 - Water Production
51 - Labor 353,488 781,000 (50,000) 731,000
53 - Overtime 17,501 70,000 (20,000) 50,000
54 - Standby 6,342 15,000 - 15,000
56 - Benefits 242,112 404,000 - 404,000
61 - Water Supply 108,881 286,000 200,000 486,000
62 - Materials and Supplies 138,833 335,000 - 335,000
63 - Contract Services 374,613 461,000 100,000 561,000
64 - Utilities 1,828,258 2,564,000 500,000 3,064,000
65 - Professional Development 9,178 11,000 - 11,000
Total 3,079,206 4,927,000 730,000 5,657,000 12.90%
Program: 5100 - Water Treatment
51 - Labor 93,894 261,000 - 261,000
53 - Overtime 29,576 39,000 - 39,000
56 - Benefits 95,396 159,000 - 159,000
62 - Materials and Supplies 220,627 170,000 130,000 300,000
63 - Contract Services 124,171 149,000 - 149,000
64 - Utilities 82,148 182,000 - 182,000
Total 645,812 960,000 130,000 1,090,000 11.93%
Program: 5200 - Water Quality
51 - Labor 103,679 238,000 - 238,000
53 - Overtime 2,242 12,000 - 12,000
56 - Benefits 53,783 114,000 - 114,000
62 - Materials and Supplies 8,938 20,000 - 20,000
63 - Contract Services 55,517 165,000 (50,000) 115,000
64 - Utilities - 2,000 - 2,000
65 - Professional Development 629 6,000 - 6,000
Total 224,788 557,000 (50,000) 507,000 -9.86%
Program: 6000 - Field Maintenance Administration
51 - Labor 89,497 201,000 - 201,000
53 - Overtime 1,271 2,000 - 2,000
54 - Standby 10,527 20,000 - 20,000
56 - Benefits 87,794 140,000 - 140,000
62 - Materials and Supplies - 3,000 - 3,000
63 - Contract Services 2,611 1,000 11,000 12,000
64 - Utilities 21,734 41,000 10,000 51,000
65 - Professional Development 5,341 24,000 (12,000) 12,000
Total 218,775 432,000 9,000 441,000 2.04%
District-Wide 3 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
ALL FUNDS
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 6100 - Water Maintenance
51 - Labor 502,057 1,153,000 - 1,153,000
53 - Overtime 172,989 219,000 - 219,000
56 - Benefits 340,053 602,000 (100,000) 502,000
62 - Materials and Supplies 485,572 471,000 30,000 501,000
62 - Contract Services 345,860 637,000 - 637,000
64 - Utilities 3,645 - 5,000 5,000
Total 1,850,176 3,082,000 (65,000) 3,017,000 -2.15%
Program: 6200 - Wastewater Maintenance
51 - Labor 153,659 362,000 - 362,000
53 - Overtime 12,157 9,000 - 9,000
56 - Benefits 51,637 196,000 - 196,000
62 - Materials and Supplies 6,680 36,000 - 36,000
63 - Contract Services 151,298 277,000 - 277,000
Total 375,431 880,000 - 880,000 0.00%
Program: 6300 - Water Reclamation
51 - Labor 218,774 820,000 (350,000) 470,000
53 - Overtime 4,290 3,000 4,000 7,000
54 - Standby - - - -
56 - Benefits 170,833 473,000 (173,000) 300,000
62 - Materials and Supplies 697 657,000 (550,000) 107,000
63 - Contract Services 531 2,236,000 (2,000,000) 236,000
63 - Contracted Treatment 4,427,365 3,700,000 4,200,000 7,900,000
64 - Utilities - 279,000 (200,000) 79,000
65 - Professional Development - 12,000 - 12,000
- - - -
Total 4,822,490 8,180,000 931,000 9,111,000 10.22%
Program: 7000 - Facilities Maintenance
51 - Labor 89,844 203,000 - 203,000
53 - Overtime 9,239 14,000 - 14,000
56 - Benefits 81,750 110,000 - 110,000
62 - Materials and Supplies 63,698 58,000 - 58,000
63 - Contract Services 792,167 1,052,000 327,500 1,379,500
64 - Utilities 258,893 173,000 200,000 373,000
65 - Professional Development - 1,000 - 1,000
Total 1,295,591 1,611,000 527,500 2,138,500 24.67%
Program: 7100 - Fleet Maintenance
51 - Labor 40,550 91,000 - 91,000
53 - Overtime 882 3,000 - 3,000
56 - Benefits 10,668 55,000 - 55,000
62 - Materials and Supplies 70,904 105,900 - 105,900
63 - Contract Services 127,071 261,100 - 261,100
64 - Utilities 129,762 181,000 50,000 231,000
65 - Professional Development - 4,000 - 4,000
Total 379,837 701,000 50,000 751,000 6.66%
Total Operating Expenses 18,715,325 33,961,000 1,532,000 35,493,000 4.32%
District-Wide 4 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
ALL FUNDS
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Other Expenses
71 - Debt Service 2,069,234 3,354,000 - 3,354,000
81 - Capital Improvement 3,094,616 5,740,000 (350,000) 5,390,000
82 - Capital Outlay 277,093 1,195,000 (80,000) 1,115,000
Transfer to Reserves - 1,800,000 (3,000,000) (1,200,000)
Total 5,440,943 12,089,000 (3,430,000) 8,659,000 -39.61%
Net (280,493) - - -
District-Wide 5 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
Revenue
41 - Water Sales 10,336,537 17,700,000 - 17,700,000
42 - Meter Charges 4,850,241 9,685,000 100,000 9,785,000
43 - Penalties 294,602 468,000 - 468,000
44 - Wastewater System Charges - - - -
45 - Wastewater Treatment Charges - - - -
46 - Other Operating Revenue 318,118 42,000 400,000 442,000
47 - Non Operating Revenue 90,426 60,000 60,000 120,000
Total 15,889,924 27,955,000 560,000 28,515,000 1.96%
Program: 1000 - Board of Directors
51 - Labor 38,588 94,500 - 94,500
56 - Benefits 25,183 61,600 - 61,600
62 - Materials and Supplies - 1,400 - 1,400
63 - Contract Services 49,000 156,800 (56,000) 100,800
65 - Professional Development 9,204 17,500 - 17,500
Total 121,975 331,800 (56,000) 275,800 -20.30%
Program: 2000 - General Administration
51 - Labor 159,926 388,500 - 388,500
53 - Overtime 242 2,800 - 2,800
56 - Benefits 138,252 237,300 (56,000) 181,300
62 - Materials and Supplies 655 4,900 - 4,900
63 - Contract Services 115,960 221,200 - 221,200
64 - Utilities 764 4,200 - 4,200
65 - Professional Development 63,078 102,900 - 102,900
Total 478,877 961,800 (56,000) 905,800 -6.18%
Program: 2100 - Human Resources
51 - Labor 88,215 214,900 - 214,900
53 - Overtime 1,048 2,100 - 2,100
56 - Benefits 104,655 123,900 - 123,900
62 - Materials and Supplies 601 4,900 - 4,900
63 - Contract Services 56,599 87,500 (10,500) 77,000
64 - Utilities 275 700 - 700
65 - Professional Development 26,371 46,900 (4,200) 42,700
67 - Other (Insurance) 942,487 697,700 255,000 952,700
Total 1,220,251 1,178,600 240,300 1,418,900 16.94%
Program: 2200 - Public Affairs
51 - Labor 199,198 412,300 - 412,300
53 - Overtime 3,973 11,900 - 11,900
56 - Benefits 103,990 170,100 - 170,100
62 - Materials and Supplies 43,729 91,000 (35,000) 56,000
63 - Contract Services 139,187 477,400 (70,000) 407,400
64 - Utilities 10,949 26,600 - 26,600
65 - Professional Development 6,025 27,300 (7,000) 20,300
Total 507,051 1,216,600 (112,000) 1,104,600 -10.14%
WATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Water Fund 6 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 2300 - Conservation
51 - Labor 49,098 107,000 - 107,000
53 - Overtime 2,562 7,000 - 7,000
56 - Benefits 15,637 40,000 - 40,000
62 - Materials and Supplies 17,710 278,000 (55,000) 223,000
63 - Contract Services 102,386 442,000 - 442,000
64 - Utilities 12,536 26,000 - 26,000
65 - Professional Development 1,680 17,000 - 17,000
Total 201,609 917,000 (55,000) 862,000 -6.38%
Program: 3000 - Finance
51 - Labor 195,603 490,000 - 490,000
53 - Overtime 2,534 9,100 - 9,100
56 - Benefits 127,821 222,600 - 222,600
62 - Materials and Supplies 1,505 8,400 - 8,400
63 - Contract Services 20,739 80,500 - 80,500
64 - Utilities 1,164 2,800 - 2,800
65 - Professional Development 3,952 21,000 (14,700) 6,300
67 - Other - - - -
Total 353,318 834,400 (14,700) 819,700 -1.79%
Program: 3200 - Information Technology
51 - Labor 118,997 266,000 - 266,000
56 - Benefits 103,136 148,400 - 148,400
62 - Materials and Supplies 34,345 32,200 - 32,200
63 - Contract Services 148,897 483,700 - 483,700
64 - Utilities 11,026 8,400 - 8,400
65 - Professional Development 406 10,500 (8,400) 2,100
Total 416,807 949,200 (8,400) 940,800 -0.89%
Program: 3300 - Customer Service
51 - Labor 176,838 213,200 106,600 319,800
53 - Overtime 6,403 2,800 1,400 4,200
56 - Benefits 101,546 122,800 61,400 184,200
62 - Materials and Supplies 2,473 2,800 1,400 4,200
63 - Contract Services 252,299 286,000 173,600 459,600
64 - Utilities 27,334 64,400 1,600 66,000
65 - Professional Development 896 7,600 (1,200) 6,400
67 - Other 2,632 2,400 1,200 3,600
Total 570,421 702,000 346,000 1,048,000 33.02%
Program: 3400 - Meter Service
51 - Labor 72,489 164,000 - 164,000
53 - Overtime 1,303 6,000 - 6,000
56 - Benefits 45,850 96,000 - 96,000
62 - Materials and Supplies - 4,000 (3,000) 1,000
63 - Contract Services 681 7,000 (5,000) 2,000
64 - Utilities 690 1,000 - 1,000
Total 121,013 278,000 (8,000) 270,000 -2.96%
Water Fund 7 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 4000 - Engineering
51 - Labor 175,611 467,600 (75,000) 392,600
53 - Overtime - 2,100 - 2,100
56 - Benefits 39,138 135,100 - 135,100
62 - Materials and Supplies 834 13,300 - 13,300
63 - Contract Services 28,993 357,700 (150,000) 207,700
64 - Utilities 15,432 130,900 (50,000) 80,900
65 - Professional Development 3,340 19,600 (10,000) 9,600
Total 263,348 1,126,300 (285,000) 841,300 -33.88%
Program: 5000 - Water Production
51 - Labor 353,488 781,000 (50,000) 731,000
53 - Overtime 17,501 70,000 (20,000) 50,000
54 - Standby 6,342 15,000 - 15,000
56 - Benefits 242,112 404,000 - 404,000
61 - Water Supply 108,881 286,000 200,000 486,000
62 - Materials and Supplies 138,833 335,000 - 335,000
63 - Contract Services 374,613 461,000 100,000 561,000
64 - Utilities 1,828,258 2,564,000 500,000 3,064,000
65 - Professional Development 9,178 11,000 - 11,000
Total 3,079,206 4,927,000 730,000 5,657,000 12.90%
Program: 5100 - Water Treatment
51 - Labor 93,894 261,000 - 261,000
53 - Overtime 29,576 39,000 - 39,000
56 - Benefits 95,396 159,000 - 159,000
62 - Materials and Supplies 220,627 170,000 130,000 300,000
63 - Contract Services 124,171 149,000 - 149,000
64 - Utilities 82,148 182,000 - 182,000
Total 645,812 960,000 130,000 1,090,000 11.93%
Program: 5200 - Water Quality
51 - Labor 103,679 238,000 - 238,000
53 - Overtime 2,242 12,000 - 12,000
56 - Benefits 53,783 114,000 - 114,000
62 - Materials and Supplies 8,938 20,000 - 20,000
63 - Contract Services 55,517 165,000 (50,000) 115,000
64 - Utilities - 2,000 - 2,000
65 - Professional Development 629 6,000 - 6,000
Total 224,788 557,000 (50,000) 507,000 -9.86%
Program: 6000 - Field Maintenance Administration
51 - Labor 77,992 180,900 - 180,900
53 - Overtime 1,144 1,800 - 1,800
54 - Standby 10,527 18,000 - 18,000
56 - Benefits 78,739 126,000 - 126,000
62 - Materials and Supplies - 2,700 - 2,700
63 - Contract Services 2,413 900 7,700 8,600
64 - Utilities 19,678 36,900 7,000 43,900
65 - Professional Development 4,970 21,600 (10,800) 10,800
Total 195,463 388,800 3,900 392,700 0.99%
Water Fund 8 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 6100 - Water Maintenance
51 - Labor 502,057 1,153,000 - 1,153,000
53 - Overtime 172,989 219,000 - 219,000
56 - Benefits 340,053 602,000 (100,000) 502,000
62 - Materials and Supplies 485,572 471,000 30,000 501,000
62 - Contract Services 345,860 637,000 637,000
64 - Utilities 3,645 - 5,000 5,000
Total 1,850,176 3,082,000 (65,000) 3,017,000 -2.15%
Program: 6200 - Wastewater Maintenance
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
Total - - - - 0.00%
Program: 6300 - Water Reclamation
51 - Labor - - - -
53 - Overtime - - - -
54 - Standby - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
63 - Contracted Treatment - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
- - - -
Total - - - - 0.00%
Program: 7000 - Facilities Maintenance
51 - Labor 45,985 101,500 - 101,500
53 - Overtime 6,825 7,000 - 7,000
56 - Benefits 50,564 55,000 - 55,000
62 - Materials and Supplies 18,890 37,000 - 37,000
63 - Contract Services 394,907 595,600 200,000 795,600
64 - Utilities 76,100 92,000 - 92,000
65 - Professional Development - 500 (100) 400
Total 593,271 888,600 199,900 1,088,500 18.36%
Program: 7100 - Fleet Maintenance
51 - Labor 36,494 81,900 - 81,900
53 - Overtime 794 2,700 - 2,700
56 - Benefits 9,601 49,500 - 49,500
62 - Materials and Supplies 59,551 95,400 - 95,400
63 - Contract Services 101,623 216,900 - 216,900
64 - Utilities 129,744 180,900 50,000 230,900
65 - Professional Development - 3,600 - 3,600
Total 337,807 630,900 50,000 680,900 7.34%
Total Operating Expenses 11,181,193 19,930,000 990,000 20,920,000 4.73%
Water Fund 9 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Other Expenses
71 - Debt Service 1,844,340 3,080,000 - 3,080,000
81 - Capital Improvement 2,802,512 5,425,000 (350,000) 5,075,000
82 - Capital Outlay 221,477 720,000 (80,000) 640,000
Transfer to Reserves - (1,200,000) - (1,200,000)
Total 4,868,329 8,025,000 (430,000) 7,595,000 -5.66%
Net (159,598) - - -
Water Fund 10 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
Revenue
41 - Water Sales - - - -
42 - Meter Charges - - - -
43 - Penalties 31,829 95,000 (35,000) 60,000
44 - Wastewater System Charges 2,769,949 5,621,000 - 5,621,000
45 - Wastewater Treatment Charges - - - -
46 - Other Operating Revenue 97,345 - 100,000 100,000
47 - Non Operating Revenue - 5,000 - 5,000
Total 2,899,123 5,721,000 65,000 5,786,000 1.12%
Program: 1000 - Board of Directors
51 - Labor 16,538 40,500 - 40,500
56 - Benefits 10,792 26,400 - 26,400
62 - Materials and Supplies - 600 - 600
63 - Contract Services 21,000 67,200 (24,000) 43,200
65 - Professional Development 2,523 7,500 - 7,500
Total 50,853 142,200 (24,000) 118,200 -20.30%
Program: 2000 - General Administration
51 - Labor 68,426 166,500 - 166,500
53 - Overtime 104 1,200 - 1,200
56 - Benefits 53,418 101,700 (24,000) 77,700
62 - Materials and Supplies 281 2,100 - 2,100
63 - Contract Services 49,697 95,100 - 95,100
64 - Utilities 327 1,500 - 1,500
65 - Professional Development 27,034 44,100 - 44,100
Total 199,287 412,200 (24,000) 388,200 -6.18%
Program: 2100 - Human Resources
51 - Labor 37,964 92,100 - 92,100
53 - Overtime - 900 - 900
56 - Benefits 44,495 53,100 - 53,100
62 - Materials and Supplies 258 2,100 - 2,100
63 - Contract Services 22,580 37,800 (4,500) 33,300
64 - Utilities 106 - - -
65 - Professional Development 11,259 20,100 (1,800) 18,300
67 - Other (Insurance) 244,769 286,300 - 286,300
Total 361,431 492,400 (6,300) 486,100 -1.30%
Program: 2200 - Public Affairs
51 - Labor 85,370 176,700 - 176,700
53 - Overtime 1,703 5,100 - 5,100
56 - Benefits 44,567 72,900 - 72,900
62 - Materials and Supplies 22,636 39,000 (15,000) 24,000
63 - Contract Services 110,785 215,100 (30,000) 185,100
64 - Utilities 545 900 - 900
65 - Professional Development 2,582 11,700 (3,000) 8,700
Total 268,188 521,400 (48,000) 473,400 -10.14%
WASTEWATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Wastewater Fund 11 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WASTEWATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 2300 - Conservation
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 3000 - Finance
51 - Labor 84,134 210,000 - 210,000
53 - Overtime 1,086 3,900 - 3,900
56 - Benefits 54,834 95,400 - 95,400
62 - Materials and Supplies 645 3,600 - 3,600
63 - Contract Services 7,056 34,800 100,000 134,800
64 - Utilities 457 900 - 900
65 - Professional Development 1,694 9,000 (6,300) 2,700
67 - Other - - - -
Total 149,906 357,600 93,700 451,300 20.76%
Program: 3200 - Information Technology
51 - Labor 53,975 114,000 - 114,000
56 - Benefits 44,811 63,600 - 63,600
62 - Materials and Supplies 14,719 13,800 - 13,800
63 - Contract Services 63,624 207,300 - 207,300
64 - Utilities 4,725 3,600 - 3,600
65 - Professional Development 174 4,500 (3,600) 900
Total 182,028 406,800 (3,600) 403,200 -0.89%
Program: 3300 - Customer Service
51 - Labor 76,397 159,900 53,300 213,200
53 - Overtime 2,821 2,100 700 2,800
56 - Benefits 43,718 92,100 30,700 122,800
62 - Materials and Supplies 1,060 2,100 700 2,800
63 - Contract Services 90,568 260,400 86,800 347,200
64 - Utilities 1,616 2,400 800 3,200
65 - Professional Development 384 5,700 (1,600) 4,100
67 - Other 40 1,800 600 2,400
Total 216,604 526,500 172,000 698,500 24.62%
Program: 3400 - Meter Service
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
Total - - - - 0.00%
Wastewater Fund 12 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WASTEWATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 4000 - Engineering
51 - Labor 75,208 200,400 (25,000) 175,400
53 - Overtime - 900 - 900
56 - Benefits 16,859 57,900 - 57,900
62 - Materials and Supplies 725 5,700 - 5,700
63 - Contract Services 37,085 208,800 (75,000) 133,800
64 - Utilities 495 600 - 600
65 - Professional Development 1,069 8,400 - 8,400
Total 131,441 482,700 (100,000) 382,700 -26.13%
Program: 5000 - Water Production
51 - Labor - - - -
53 - Overtime - - - -
54 - Standby - - - -
56 - Benefits - - - -
61 - Water Supply - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 5100 - Water Treatment
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
Total - - - - 0.00%
Program: 5200 - Water Quality
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 6000 - Field Maintenance Administration
51 - Labor 11,505 20,100 - 20,100
53 - Overtime 127 200 - 200
54 - Standby - 2,000 - 2,000
56 - Benefits 9,055 14,000 - 14,000
62 - Materials and Supplies - 300 - 300
63 - Contract Services 198 100 3,300 3,400
64 - Utilities 2,056 4,100 3,000 7,100
65 - Professional Development 371 2,400 (1,200) 1,200
Total 23,312 43,200 5,100 48,300 10.56%
Wastewater Fund 13 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WASTEWATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 6100 - Water Maintenance
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
62 - Contract Services
64 - Utilities - - - -
Total - - - - 0.00%
Program: 6200 - Wastewater Maintenance
51 - Labor 153,659 362,000 - 362,000
53 - Overtime 12,157 9,000 - 9,000
56 - Benefits 51,637 196,000 - 196,000
62 - Materials and Supplies 6,680 36,000 - 36,000
63 - Contract Services 151,298 277,000 - 277,000
Total 375,431 880,000 - 880,000 0.00%
Program: 6300 - Water Reclamation
51 - Labor - - - -
53 - Overtime - - - -
54 - Standby - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
63 - Contracted Treatment 60,027 - - -
64 - Utilities - - - -
65 - Professional Development - - - -
- - - -
Total 60,027 - - - 0.00%
Program: 7000 - Facilities Maintenance
51 - Labor 19,013 40,600 - 40,600
53 - Overtime 1,848 2,800 - 2,800
56 - Benefits 14,420 22,000 - 22,000
62 - Materials and Supplies 4,541 8,400 - 8,400
63 - Contract Services 137,186 215,500 - 215,500
64 - Utilities 24,029 32,400 - 32,400
65 - Professional Development - 200 100 300
Total 201,037 321,900 100 322,000 0.03%
Program: 7100 - Fleet Maintenance
51 - Labor 4,056 9,100 - 9,100
53 - Overtime 88 300 - 300
56 - Benefits 1,067 5,500 - 5,500
62 - Materials and Supplies 11,353 10,500 - 10,500
63 - Contract Services 25,448 44,200 - 44,200
64 - Utilities 18 100 - 100
65 - Professional Development - 400 - 400
Total 42,030 70,100 - 70,100 0.00%
Total Operating Expenses 2,261,575 4,657,000 65,000 4,722,000 1.38%
Wastewater Fund 14 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
WASTEWATER FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Other Expenses
71 - Debt Service 224,894 274,000 - 274,000
81 - Capital Improvement 292,104 315,000 - 315,000
82 - Capital Outlay 55,616 475,000 - 475,000
Transfer to Reserves - - - -
Total 572,614 1,064,000 - 1,064,000 0.00%
Net 64,934 - - -
Wastewater Fund 15 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
Revenue
41 - Water Sales - 692,000 (692,000) -
42 - Meter Charges - - - -
43 - Penalties - - - -
44 - Wastewater System Charges - - - -
45 - Wastewater Treatment Charges 5,086,728 9,851,000 - 9,851,000
46 - Other Operating Revenue - 1,820,000 (1,820,000) -
47 - Non Operating Revenue - 11,000 (11,000) -
Total 5,086,728 12,374,000 (2,523,000) 9,851,000 -25.61%
Program: 1000 - Board of Directors
51 - Labor - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 2000 - General Administration
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 2100 - Human Resources
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
67 - Other (Insurance) 8,811 267,000 (255,000) 12,000
Total 8,811 267,000 (255,000) 12,000 -2125.00%
Program: 2200 - Public Affairs
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
RECLAMATION FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Reclamation Fund 16 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
RECLAMATION FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 2300 - Conservation
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 3000 - Finance
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
67 - Other - - - -
Total - - - - 0.00%
Program: 3200 - Information Technology
51 - Labor - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 3300 - Customer Service
51 - Labor - 159,900 (159,900) -
53 - Overtime - 2,100 (2,100) -
56 - Benefits - 92,100 (92,100) -
62 - Materials and Supplies - 2,100 (2,100) -
63 - Contract Services - 260,400 (260,400) -
64 - Utilities - 2,400 (2,400) -
65 - Professional Development - 5,700 (5,700) -
67 - Other - 1,800 (1,800) -
Total - 526,500 (526,500) - 0.00%
Program: 3400 - Meter Service
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
Total - - - - 0.00%
Reclamation Fund 17 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
RECLAMATION FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 4000 - Engineering
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 5000 - Water Production
51 - Labor - - - -
53 - Overtime - - - -
54 - Standby - - - -
56 - Benefits - - - -
61 - Water Supply - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 5100 - Water Treatment
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
Total - - - - 0.00%
Program: 5200 - Water Quality
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Program: 6000 - Field Maintenance Administration
51 - Labor - - - -
53 - Overtime - - - -
54 - Standby - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Reclamation Fund 18 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
RECLAMATION FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Program: 6100 - Water Maintenance
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
62 - Contract Services
64 - Utilities - - - -
Total - - - - 0.00%
Program: 6200 - Wastewater Maintenance
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
Total - - - - 0.00%
Program: 6300 - Water Reclamation
51 - Labor 218,774 820,000 (350,000) 470,000
53 - Overtime 4,290 3,000 4,000 7,000
54 - Standby - - - -
56 - Benefits 170,833 473,000 (173,000) 300,000
62 - Materials and Supplies 697 657,000 (550,000) 107,000
63 - Contract Services 531 2,236,000 (2,000,000) 236,000
63 - Contracted Treatment 4,367,338 3,700,000 4,200,000 7,900,000
64 - Utilities - 279,000 (200,000) 79,000
65 - Professional Development - 12,000 - 12,000
- - - -
Total 4,762,463 8,180,000 931,000 9,111,000 10.22%
Program: 7000 - Facilities Maintenance
51 - Labor 24,846 60,900 - 60,900
53 - Overtime 566 4,200 - 4,200
56 - Benefits 16,766 33,000 - 33,000
62 - Materials and Supplies 40,267 12,600 - 12,600
63 - Contract Services 260,074 240,900 127,500 368,400
64 - Utilities 158,764 48,600 200,000 248,600
65 - Professional Development - 300 - 300
Total 501,283 400,500 327,500 728,000 44.99%
Program: 7100 - Fleet Maintenance
51 - Labor - - - -
53 - Overtime - - - -
56 - Benefits - - - -
62 - Materials and Supplies - - - -
63 - Contract Services - - - -
64 - Utilities - - - -
65 - Professional Development - - - -
Total - - - - 0.00%
Total Operating Expenses 5,272,557 9,374,000 477,000 9,851,000 4.84%
Reclamation Fund 19 of 20
YTD
ACTIVITY
FY 2022-23
BUDGET
BUDGET
ADJUSTMENT
FY 2022-23
PROJECTED
PERCENT
CHANGE
RECLAMATION FUND
FY 2022-23 MID-YEAR BUDGET REVIEW
JULY 1, 2022 - DECEMBER 31, 2022
Other Expenses
71 - Debt Service - - - -
81 - Capital Improvement - - - -
82 - Capital Outlay - - - -
Transfer to Reserves - 3,000,000 (3,000,000) -
Total - 3,000,000 (3,000,000) - 0.00%
Net (185,829) - - -
Reclamation Fund 20 of 20
WATER WASTEWATER GRANTS / TOTAL WATER WASTEWATER
OPERATING OPERATING LOW INTEREST ADOPTED OPERATING OPERATING ADJ PROJECT
PROJECT REVENUE REVENUE Reserves LOANS BUDGET REVENUE REVENUE RESERVES TOTAL
CAPITAL OUTLAY
SNRC Technology Equipment -$ 150,000$ -$ -$ 150,000$ -$ -$ -$ 150,000$
SNRC Portable Generator 100,000 - - - 100,000 - - - 100,000
SNRC Equipment (Tools, Events Furniture)100,000 100,000 - - 200,000 - - - 200,000
Tyler Energov Asset Management Software 75,000 75,000 - - 150,000 - - - 150,000
Hardware Replacements 35,000 - - - 35,000 - - - 35,000
Web Conferencing Equipment 30,000 - - - 30,000 (30,000) - - -
Waterless Fire Suppression - SNRC Server Rms - - - - - - 100,000 - 100,000
Valve Exercise Truck / Forklift 200,000 50,000 - - 250,000 50,000 - - 300,000
SCADA System Improvements 80,000 - - - 80,000 - - - 80,000
Light Duty Trucks (4)100,000 100,000 - - 200,000 (100,000) (100,000) - -
TOTAL CAPITAL OUTLAY 720,000 475,000 - - 1,195,000 (80,000) - - 1,115,000
CAPITAL IMPROVEMENT PROGRAM
WATER CIP
Canal Zone Storage Reservoir 200,000 - - - 200,000 - - 255,000 455,000
Plant 134 - Process Improvements 1,900,000 - - - 1,900,000 - - - 1,900,000
Plant 108 - Storage Tank Rehabilitation 1,200,000 - - - 1,200,000 - - - 1,200,000
Plant 101 - Rehabilitate Hydro System - - 1,200,000 - 1,200,000 - - (950,000) 250,000
Water Main Replacements (Pleasant Hill, 14th St)500,000 - - - 500,000 (50,000) - - 450,000
Water Main Replacements - Seismic Mitigation - - - - - - - 395,000 395,000
Facilities Relocations 100,000 - - - 100,000 - - - 100,000
Facilities Rehabilitation 275,000 - - - 275,000 - - - 275,000
Well & Booster Improvements 50,000 - - - 50,000 - - - 50,000 Water Subtotal 4,225,000 - 1,200,000 - 5,425,000 (50,000) - (300,000) 5,075,000
WASTEWATER CIP
Wastewater Main Rehabilitation - 11th Street - - - - - - - - -
SNRC Construction - - - 35,601,000 35,601,000 - - - 35,601,000
SNRC Project Enhancements - 7,000 - - 7,000 - - - 7,000
SNRC Consultants - 308,000 - - 308,000 - - - 308,000 Wastewater Subtotal - 315,000 - 35,601,000 35,916,000 - - - 35,916,000
TOTAL CAPITAL IMPROVEMENT PROGRAM 4,225,000$ 315,000$ 1,200,000$ 35,601,000$ 41,341,000$ (50,000)$ -$ (300,000)$ 40,991,000$
TOTAL PROPOSED ADJUSTMENTS (130,000)$ -$ (300,000)$
EAST VALLEY WATER DISTRICT
CAPITAL BUDGET - MID YEAR ADJUSTMENTS
FY 2022-23
PROPOSED ADJUSTMENTS