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Home My WebLink AboutAgenda Packet - Legislative & Public Outreach Committee - 02/10/2022LEGISLATIVE & PUBLIC OUTREACH COMMITTEE FEBRUARY 10, 2022 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. COMMITTEE MEMBERS James Morales Jr. Governing Board Member Phillip Goodrich Governing Board Member Legislative & Public Outreach Committee Meeting February 10, 2022 2:00 PM 31111 Greenspot Road, Highland, CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2022.02, an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person; therefore, there will be no physical location to attend this meeting in person and it will be held via teleconference. Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item. In addition, a public comment card may be submitted prior to the start of the meeting, or a request may be submitted to the District Clerk via email at administration@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL: 12094255876 and enter CONFERENCE ID: 320 504 521# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider Approval of the December 9, 2021 Committee Meeting Minutes INFORMATIONAL ITEMS 2.Facility Use Policy Update 3.Sterling Natural Resource Center Project Update 4.Outreach Update 5.Conservation Update DISCUSSION AND POSSIBLE ACTION ITEMS 6.Set the day and time for holding recurring meetings REPORTS 7.Directors’ Comments 8.Staff’s Comments ADJOURN LEGISLATIVE & PUBLIC OUTREACH COMMITTEEFEBRUARY 10, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERS James Morales Jr. Governing Board Member Phillip Goodrich Governing Board Member Legislative & Public Outreach Committee Meeting February 10, 2022 2:00 PM 31111 Greenspot Road, Highland, CA 92346 Via Teleconference In an effort to protect public health and pursuant to Resolution 2022.02, an active State of Emergency still exists and continues to directly impact the ability of the members to meet safely in person; therefore, there will be no physical location to attend this meeting in person and it will be held via teleconference. Members of the public are invited to make a public comment telephonically during the public comment section of the meeting and after each agenda item. In addition, a public comment card may be submitted prior to the start of the meeting, or a request may be submitted to the District Clerk via email at administration@eastvalley.org. Anyone wishing to join the meeting may do so using the following information: DIAL: 12094255876 and enter CONFERENCE ID: 320 504 521# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider Approval of the December 9, 2021 Committee Meeting Minutes INFORMATIONAL ITEMS 2.Facility Use Policy Update 3.Sterling Natural Resource Center Project Update 4.Outreach Update 5.Conservation Update DISCUSSION AND POSSIBLE ACTION ITEMS 6.Set the day and time for holding recurring meetings REPORTS 7.Directors’ Comments 8.Staff’s Comments ADJOURN LEGISLATIVE & PUBLIC OUTREACH COMMITTEEFEBRUARY 10, 2022East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERSJames Morales Jr.Governing Board Member Phillip GoodrichGoverning Board MemberLegislative & Public Outreach Committee MeetingFebruary 10, 2022 2:00 PM31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to protect public health and pursuant to Resolution 2022.02, an active State ofEmergency still exists and continues to directly impact the ability of the members to meetsafely in person; therefore, there will be no physical location to attend this meeting inperson and it will be held via teleconference. Members of the public are invited to make apublic comment telephonically during the public comment section of the meeting and aftereach agenda item. In addition, a public comment card may be submitted prior to the start ofthe meeting, or a request may be submitted to the District Clerk via email atadministration@eastvalley.org.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 320 504 521#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Consider Approval of the December 9, 2021 Committee Meeting Minutes INFORMATIONAL ITEMS 2.Facility Use Policy Update 3.Sterling Natural Resource Center Project Update 4.Outreach Update 5.Conservation Update DISCUSSION AND POSSIBLE ACTION ITEMS 6.Set the day and time for holding recurring meetings REPORTS 7.Directors’ Comments 8.Staff’s Comments ADJOURN Agenda Item #1 February 10, 20221 3 0 4 Meeting Date: February 10, 2022 Agenda Item #1 Consent Item Regular Meeting TO: Committee Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Consider Approval of the December 9, 2021 Committee Meeting Minutes RECOMMENDATION Staff recommends that the Committee members approve the December 9, 2021 Committee meeting minutes. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Executive Staff. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS December 9, 2021 Committee Meeting Minutes 12-09-2021 cmc Subject to approval EAST VALLEY WATER DISTRICT December 9, 2021 LEGISLATIVE & PUBLIC OUTREACH COMMITTEE VIA TELECONFERENCE MINUTES Cecilia Contreras, Public Affairs Coordinator, called the meeting to order at 2:04 pm and led the flag salute. PRESENT: Directors: Goodrich, Smith ABSENT: None STAFF: Kelly Malloy, Director of Strategic Services; William Ringland, Public Affairs/Conservation Manager; Cecilia Contreras, Public Affairs Coordinator; Janett Robledo, Conservation Coordinator GUEST(s): None PUBLIC COMMENTS The Public Affairs Coordinator declared the public participation section of the meeting open at 2:04 pm. There being no written or verbal comments, the public participation section was closed. APPROVE THE OCTOBER 18, 2021 COMMITTEE MEETING MINUTES M/S/C (Smith-Goodrich) to approve the October 18, 2021 Committee meeting minutes as submitted. CONSERVATION UPDATE The Public Affairs/Conservation Manager provided an update about the Parkway Turf Replacement Pilot program with Immanuel Baptist Church and studying the results of this program, the State Water Resources Control Board and Department of Water Resources long-term water conservation framework that sets standards for the District to comply with by 2026, and that staff continues to monitor and be active participants with the ongoing drought discussions. Information only. OUTREACH UPDATE The Public Affairs/Conservation Manager provided an update on the District’s outreach program to include updates to customers on CIP projects, Sterling Natural Resource Center project, and the Winter Watering and Imagine a Day Without Water campaign; 12-09-2021 cmc that staff continues to find the best ways to reach out to customers through social media platforms, bill inserts, email blasts, and newspaper ads. Information only. DIRECTOR’S COMMENTS Director Smith thanked staff for their presentation and that the information was most interesting. Director Goodrich stated that it’s amazing to see what takes place behind the scenes with public outreach and that he had heard another agency is looking to rebrand and is using the District as an example for what they want to strive towards. Information only. STAFF’S COMMENTS The Director of Strategic Services provided an update on the Sterling Natural Resource Center construction and stated that it was a pleasure to work with both directors on this Committee and we look forward to 2022. Information only. ADJOURN The meeting was adjourned at 2:45 pm. ______________________________ ______________________________ David E. Smith Phillip R. Goodrich Director Director Agenda Item #2 February 10, 20221 2 0 7 Meeting Date: February 10, 2022 Agenda Item #2 Informational Item Regular Meeting TO: Committee Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Facility Use Policy Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Over the past five years, East Valley Water District has maintained a successful Facility Rental Program, offering the Headquarters facility for private events including weddings, anniversary parties, recognition events, high school dances, and company retreats for both government agencies and community members that reside in our District. Through this program, the District has fostered enduring relationships and furthered the vision to enhance the quality of life for the community. With the completion of the Sterling Natural Resource Center (SNRC), the District will have a new space that can be available for the community to utilize. The new space at the SNRC will include a Multi-Purpose Room, Public Conference Room, Outdoor Space and Amphitheater. Staff have revised and updated the Facility Use Policy to include the new venue along with a revised fee schedule reflecting the two different locations. In 2018, the District amended the policy to add a contracted server requirement for events with alcohol. Since taking effect, staff found this requirement to become a financial burden and detracted from the community’s ability to use the facility. Staff are recommending to remove the contracted bar server requirement and replace it with facility renters providing their own certified servers. The rules established in the policy for serving alcohol are still in effect and will continue to be enforced by staff. The adjustments recommended will continue to enhance the Facility Rental Program and allow the community to access the new Sterling Natural Resource Center. East Valley Water District continues to receive overwhelmingly positive feedback regarding this program and staff will continue to work towards enhancing the community’s quality of life. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability Agenda Item #2 February 10, 20222 2 0 7 Meeting Date: February 10, 2022 Agenda Item #2 Informational Item D. Provide Quality Information to Encourage Community Engagement REVIEW BY OTHERS This agenda item has been reviewed by the Executive Management team. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Kelly Malloy Director of Strategic Services Respectfully submitted: ________________ Cecilia Contreras Public Affairs Coordinator ATTACHMENTS Facility Use Policy – Revised Facility Use Application – Headquarters Facility Use Application – Sterling Natural Resource Center EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 1 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Purpose The purpose of this policy is to provide guidelines for the use of East Valley Water District (District) facilities by both staff employees and outside organizations. It is intended to ensure that the use of the facility facilities isare granted in a fair and equitable manner for meetings, activities, and events, which are recreational, social, and/or civic in nature, offering services of interest and need to the community. Fees charged for the use of the facility facilities are intended to reflect operational costs of each event. Policy The East Valley Water District (District) HDistrict’s Headquarters campus (facility) has a 2,740 square‐ foot Board Roomspace owned and operated by the District at 31111 Greenspot Road. The space primarily , commonly used for the District’s board meetings facility consists of the Board Room, which could also serve as a meeting space, reception hall, etc. The area includes, outdoor meeting space, parking lot, and kitchen amenities. These areas are available in accordance with the terms of this Facility Use Policy, which is administered by the Public Affairs Division of East Valley Water District. Board Room‐theater capacity: 150100 Board Room‐dining capacity: 80120 Headquarters Outdoor capacity: 200 The District’s Sterling Natural Resource Center (SNRC) has a xx square foot multi purpose room owned and operated by the District at 25318 5th Street, San Bernardino, CA 92410. ThisThe facility consists of a multi purpose room, which could also serve as a meeting space, reception hall, etc. The space includes, outdoor event space, parking lot, and kitchen amenities. These areas are available in accordance with the terms of this Facility Use Policy, which is administered by the Public Affairs Division of East Valley Water District. Multi‐Purpose Room capacity: xx Public Conference Room: xx SNRC Outdoor Capacity: xx SNRC Amphitheater Capacity: xx Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Superscript EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 2 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma TheseBoth locations, at the District Headquarters and SNRC, are areas are available in accordance with the terms of this Facility Use Policy, which is administered by the Public Affairs Division of East Valley Water District. Policy Approvals Original policy adoption: May 28, 2014 Revised policy adoption: January 13, 2016 Revised policy adoption: September 13, 2017 Revised policy adoption: tbd This policy shall be reviewed by the Board of Directors at least every two years, and may be revisited sooner should the need arise. Application Procedures A. An individual or representative of a group (Applicant) may inquire about the availability of a specific roomfacility, date and time as well as rental rates by telephone or in‐person at the facility during regular business hours. An available date cannot be held for possible use by making an inquiry. B. An individual or representative of a group can hold a date for possible use by making an appointment with staff to submit a written application, to sign the contract, and to pay the required deposit for a specific roomfacility, date and time. C. All applicants must complete an East Valley Water District Facility Use Application (Application) and pay all applicable fees at the time of submitting the application. D. The applicant shall be classified and assigned a Group in accordance with the definition and priority rankings set forth in the section titled Group Priority Rating. E. Hours of operation are limited to staffing and scheduling availability at the District’s discretion. . A one (1) hour clean‐up may be requested at the end of each event for no additional charge. Time needed for set up of the event is to be reflected with the rental hours. F. Observed Holidays‐ Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Memorial Day, Labor Day, Veteran’s Day, Juneteenth, and Independence Day. No use shall be scheduled on observed holidays without written District approval. Formatted: Font: (Default) Tahoma Formatted: Font: (Default) Tahoma EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 3 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma G. Upon approval of an application, the applicant may not transfer, assign, or sublet use of the Facility or apply for use on behalf of another person or organization. H. Applications shall be accompanied by proof of liability insurance consistent with the provisions of this Use Policy, a refundable cleaning deposit, and fees per the attached fee schedule. I. The District reserves the right to suspend use of a facility to those groups or individuals not complying with established rules and regulations. If event is found to be out of compliance, the applicant forfeits the deposit(s). J. The District reserves the right to cancel a reservation permit issued for any event or activity. In the event of such a cancellation, notice shall be given as far in advance as possible and a full refund will be made. Please note that this facility has been designated as an emergency facility, which could result in event cancellation should an emergency occur. K. The applicant must check‐in with the District’s on‐site staff at the beginning time of the reservation and must be present for the duration of the event. Applicant must also checkout with on‐site staff at the conclusion of the reservation and clean‐up. Applicant must serve as or designate a point of contact for District staff during the event. L. Neither the District nor their agents, officials, employees, and/or volunteers will be held responsible for loss, damages or theft of equipment or articles owned by the applicant and/or guests. Group Priority Rating A. An individual or group seeking permission to utilize the fFacilities will be classified in one of the following priority groups. These classifications are used to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows: a. Group A‐ Activities conducted and or sponsored by East Valley Water District b. Group B‐ Activities conducted by governmental agencies c. Group C‐ Non‐profit service organizations or organizations sponsoring a public forum or candidate’s night, District residents, and District employees. B. Priority for use of the facility will be in alphabetical sequence, with Group A applicants receiving highest priority and Group C applicants the lowest priority. District customers that fall under Group C must provide proof of residency. Formatted: Font: (Default) Tahoma EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 4 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Liability and Insurance A. All users of the facility shall procure and maintain, at their own expense and for the duration of the event covered, comprehensive general liability and property damage liability insurance, against all claims for injuries against persons or damages to property which may arise from or in connection with the use of the facility by the user, its agents, representatives or employees in the amount of one million dollars ($1,000,000) combined single limit and hold East Valley Water District harmless for any damage or injury. B. East Valley Water District must be named as “additional insured”. C. If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic beverages. D. Liability and Insurance is due to District staff thirty days prior to the event rental date. General Operating Regulations A. Tobacco use of any kind or smoking, including vape, is not permitted inside the Facilityfacilities. Smoking will permitted in designated areas only. B. Incense, fog, hazer or smoke use is not permitted in the Facility facilities at any time. Fire and open flame are strictly prohibited. Sterno heaters for food warming are allowed without a permit so long as heaters are placed under a chafing dish on a table with no guests seated at the table. C. Animals are not permitted inside the Facilityfacilities, except those designated as service animals. D. Any user group desiring to charge an admission fee and/or donation or sell any items must submit a written request with the Facility Use Application and receive written authorization from the District. Additional insurance may be required. E. Illegal activities shall not be permitted. All groups and individuals using the a Ffacility shall comply with City, County, State, and Federal laws. Fighting, gambling, and lewd conduct are prohibited. F. Amplified music and/or sound systems, including public address systems, DJ’s, karaoke, bands, will not be permitted without prior written approval. G. Advertising materials may be left with the District for approval and may be displayed when deemed appropriate and as space permits. Any items posted, which have not been approved, will be removed and discarded. H. No signs or decorations are to be taped, nailed or otherwise attached to walls, windows, ceilings, or window coverings. No rice, birdseed, confetti, or similar items shall be thrown in or around the facility. Balloons must be secured and not released. No hay bails are permitted on site. Formatted: Font: (Default) Tahoma Formatted: Font: (Default) Tahoma EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 5 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma I. Clean‐up is the user’s responsibility. This includes the wiping of table tops and chairs, , picking up trash from the areas used during the event and disposing of trash into proper receptacles, and removal of all user‐owned or leased (non‐District owned) items. I.J. Storage is not provided at the Facilityfacilities. J.K. Food and beverage must remain in designated areas. K.L. Kitchen facilities, if applicable, are available for use. Use of ovens, refrigerators, etc. may be used only with specific advance approval and with the appropriate fee and deposits. Renters must provide all kitchen utensils. M. The District shall have the right to control and operate the Facilityfacilities, including heating and air conditioning systems and common use areas, in a manner deemed best by the District. L.N. The District shall not rent, lease, or allow use of its public facilities by any person or organization that illegally discriminates on the basis of race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), or any other protected classification as protected by law. M.O. Special events or requests not covered in this Use Policy must be submitted in writing and shall be reviewed by the Public Affairs Department to determine appropriate use, fees, and services. N.P. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses required to repair, restore, or replace the facility’s furnishing, or equipment to its original condition. Any costs associated with this will be deducted from the deposit(s). If the cost of damage is greater than the deposit, we the District will defer to the insurance policy for coverage. Alcoholic Beverage Use and Service A. The use of alcohol in the Facility facilities is exclusively by written permission in advance and must comply with applicable law and provisions of this Use Policy. Failure to comply with any regulations will result in immediate revocation of the permission to use alcohol and termination of the event. Additional regulations and specifications may be required in the facility facilities use permit for any event. a. “Alcohol use” refers to any beverage that contains any amount of alcohol. b. Security is required to be present at all events at which alcohol is served. Cost of the security is the responsibility of the user and payable to East Valley Water District. Events Formatted: Font: (Default) Tahoma EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 6 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma with over 150 guests, two guards will be required. Events may be required to have additional security, as determined by the District. c. Alcohol shall not be served to minors. The user’s failure to comply, monitor and enforce this provision is grounds for terminating the activity immediately and forfeiture of the refundable deposits and all of the room fees. District staff reserves the right to ask for identification for age verification. d. Permission to serve alcohol shall not be granted for any event where a majority (50% plus one) of guests in attendance will be under the age of 21. e. Alcohol may not be served or consumed in the parking lot. B. The service of alcohol at any event is limited to a maximum of five (5) consecutive hours. Serving of any alcoholic beverage must end one (1) hour before the close of the event. B.a. All alcoholic beverages will be stored away from the event after this time until the end of the event. C. All alcohol must be distributed by a server from behind a table or bar, which must be monitored at all times. The server(s) must be an adult, over the age of 21 who is to be responsible for ensuring that no minors are served and that no guests are over‐served. The server may not consume alcohol while on duty. a. The server will be provided by the District. The cost of the server is the responsibility of the user and payable to East Valley Water District. b.a. Additional requirements may be needed for no‐host bar events. D. License Requirements (when alcohol is to be sold) a. No sales or requests for donations for alcohol are permitted without a license from the State Alcoholic Beverage Control Board (ABC). i. State Alcoholic Beverage Control Board is located at 3737 Main Street, Suite 900, Riverside, California 92501. Their telephone number is (909) 782‐4400. b. A copy of your contract must be furnished to ABC when applying for this license. c. A copy of the ABC license must be furnished to the District a minimum of seven (7) working days prior to the event and posted in plain view near the bar or where alcohol is being served. d. A one‐day alcoholic beverage permit can only be issued to a non‐profit organization and only if the proceeds are going back to the non‐profit organization. e. Private parties shall not sell alcohol on their own, but must arrange this through a licensed caterer. The caterer must have a License (Type 47 or 48), which enables the caterer to sell beer, wine and distilled spirits (hard liquor). If the caterer does not have this license the private party cannot sell alcohol, NO EXCEPTIONS. It is illegal for a private party to sell alcohol on their own. Formatted EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 7 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma E. Injuries or damage caused to any person or property as a result of alcoholic beverages being served and/or consumed on District properties shall be the sole responsibility of the organization, its sponsor or the adult representative, who, as a condition of signing the use permit for the facility agree to indemnify the District for any such injury or damage. Equipment Use A. The District has a variety of equipment that can be requested for use at the Facility facilities on a first come, first served basis. B. Tables and chairs will be included as part of the paid facility rental with the exception of the outside and lobby areas. Other amenities and equipment potentially available include: podium, overhead projector, projector screen,, microphone, coffee pot. C. Kitchen amenities include: oven; refrigerator; dishwasher; counter space; microwave; and sink. Fees & Deposits A. To hold a date, a minimum deposit of 50% of the total fee must be made at the time of the reservation. The remaining balance due must be paid 30 days prior to the reservation date. All fees are payable to East Valley Water District. B. Activities, other than meetings where no food is served,All events require a $100 security deposit that must be paid at the time of reservation. C. A security guard (s) are required for events that are serving alcohol. The fees are based on a vendor contract and are subject to change. D. A server is required for events that are serving a host bar and will be provided by the District. The fees are based on a vendor contract and are subject to change. E.D. If the request for facilities is not approved, all initial deposit(s) will be returned within three (3) weeks of the denial. F.E. All facility use cancellations must be made by the Applicant at least fiveten (510) working days in advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to reserve the facility or $100, whichever is greater. G.F. The user shall be required to pay the full cost of breakage or damage (over and above the deposited funds), regardless of the amount. If damage occurs and it is less than the deposit, the difference shall be refunded. H.G. Deposit refunds will be processed withing three (3) to six (6) weeks after event and will be sent in the form of a check to the applicant. Formatted: Font: (Default) Tahoma Formatted: Font: (Default) Tahoma EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 8 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Fee Schedule ‐ Headquarters Group A Group B Group C Facility Use (Flat fee) No Charge (NC) $375415/event $375415/event Facility Use Rental (Hourly fee) NC NC $120135/hour Security Deposit NC $100 $100 Alcohol Deposit** NC $500 $500 *Group C pays an hourly facility use fee in addition to the facility use flat fee **A security guard(s) and server is required for events that are serving host alcohol †Pass through fee based on vendor contract Additional Amenities Alcohol Fee† Up to 150 guestsSecurity Guard † NC $267.5025.25/eventhour $267.5025.25/eventhour Alcohol Fee† 150+ guests † NC $360/event $360/event Microphone/Projector Deposit NC $50NC $50 Flags NC NC NC Podium NC NC NC Tables and Chairs Set‐up NC NC $10010 Heaters NC NC $30/each Fee Schedule ‐ SNRC Group A Group B Group C Facility Use (Flat fee) No Charge (NC) $475/event $475/event Facility Use Rental (Hourly fee) NC NC $165/hour Security Deposit NC $100 $100 Alcohol Deposit** NC $500 $500 *Group C pays an hourly facility use fee in addition to the facility use flat fee **A security guard(s) is required for events that are serving alcohol †Pass through fee based on vendor contract Additional Amenities Security Guard † NC $25.25/hour $25.25/hour EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: September 13, 2017 Policy No: 6.4 Page 9 of 9 Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Formatted: Font: Tahoma Linens, cutlery, and decorations are not included with the room rental fee. Variance A. An applicant may request a variance from one or more of the rules set forth in this policy in writing at the time of the Facility Use Application. The request must set forth the unusual circumstances that justify a deviation from the ordinary rules. B. In the event a variance is granted, the applicant will pay any supplemental fee necessary to compensate the District for additional costs associated with the variance. Denial of a variance may be appealed within ten days to the General Manager/CEO. The General Manager/CEO’s decision will be final. Microphone/Projector Deposit NC $50 $50 Flags NC NC NC Podium NC NC NC Tables and Chairs Set‐up NC $65 $130 Formatted: Font: (Default) Tahoma Please print legibly in ink. PART I. CONTACT INFORMATION APPLICANT NAME NON-PROFIT# ORGANIZATION (if applicable) MAILING ADDRESS PHONE ( )FAX ( ) EMAIL ALTERNATE CONTACT NAME ALTERNATE’S PHONE ( ) PART II. FACILITY, DATES & TIME REQUESTED REFERRED BY: SINGLE USE EVENT DATE START TIME am / pm TYPE OF EVENT: END TIME am / pm ESTIMATED NUMBER OF ATTENDEES: COMMENTS: PART III. EVENT INFORMATION 1. Is this event for a minor?Yes No 7. Is this a catered event?Yes No 2. Is the event open to the public?Yes No 8. Will EVWD be setting up tables and chairs? ($110 fee)Yes No 3. Will there be an admission charge?Yes No 9. Will you be using the kitchen?Yes No 4. Will anything be delivered?Yes No 10. Will alcohol be served? (additional fees required)Yes No 5. Will there be items sold?Yes No Serving Hours: (Maximum of 5 hours)to 6. Will there be a DJ or band?Yes No 11. Additional Fee Associated (Refer to Part V: Fee Schedule)Yes No If you answered yes to any of the above questions, please explain: Acknowledgment: I hereby state that the information above is correct to the best of my knowledge and will acquire an alcohol license when required. Applicant Initial: FACILITY RENTAL APPLICATION Headquarters @eastvalleywaterevents@eastvalley.org PART IV. ADDITIONAL ITEMS TO BE USED 1. Podium Yes No 6. Plastic Chairs (up to 120)Yes No Quantity: 2. Overhead Projector*Yes No 7. Banquet Tables 6' (up to 10)Yes No Quantity: 3. Microphone*Yes No 8. Round Tables 60" (up to 15)Yes No Quantity: 4. Coffee Pot Yes No 9. Cocktail Tables 32” (up to 10)Yes No Quantity: 5. Flags Yes No *Additional Fee Associated — Refer to Part V. Fee Schedule PART V. FEE SCHEDULE GROUP RATINGS A.An individual or group seeking permission to utilize the Facilities will be classified in one of the following groups. These classifications are used to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows: GROUP A Activities conducted and/or sponsored by East Valley Water District GROUP B Activities conducted by governmental agencies GROUP C Non-profit service organizations or organizations sponsoring a public forum or candidate's night, District Residents, and District Employees. B.Priority for use of the facility will be in alphabetical sequence, with GROUP A applicants receiving highest priority and GROUP C applicants the lowest priority. GROUP A GROUP B GROUP C BASIC CHARGES FACILITY USE (FLAT FEE)NO CHARGE $415/EVENT $415/EVENT* FACILITY USE RENTAL (HOURLY FEE)NO CHARGE NO CHARGE $135/HOUR SECURITY DEPOSIT NO CHARGE $100 $100 ALCOHOL DEPOSIT**NO CHARGE $500 $500 ADDITIONAL AMENITIES SECURITY GUARD†NO CHARGE $25.25/HOUR $25.25/HOUR MICROPHONE/PROJECTOR DEPOSIT NO CHARGE $50 $50 FLAGS NO CHARGE NO CHARGE NO CHARGE PODIUM NO CHARGE NO CHARGE NO CHARGE TABLES AND CHAIRS SET-UP NO CHARGE NO CHARGE $110 FEES & DEPOSITS A.To hold a date, a minimum deposit of 50% of the total fee must be made at the time of the reservation. The remaining balance must be paid 30 days prior to the reservation date. All fees are payable to East Valley Water District. B.All events require a $100 security deposit that must be paid at the time of reservation. If the request for facilities is not approved, all initial deposit(s) will be returned within three (3) weeks of the denial. C.All facility use cancellations must be made by the Applicant at least ten (10) working days in advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to reserve the facility or $100, whichever is greater. D.Linens, cutlery and decorations are not included with the room rental fee. *Groups C pays an hourly facility use rental fee in addition to the facility use flat fee**A security guard is required for events that are serving alcohol †Pass through fee based on vendor contract www.eastvalley.org PART VI. SIGNATURES THE UNDERSIGNED hereby states, that (s)he is the person duly authorized to make and sign this application, and that (s)he has read and understands the Facility Use Policy of East Valley Water District. APPLICANT INITIAL ______________ FURTHER, THE UNDERSIGNED ACCEPTS AND AGREES AS FOLLOWS: In consideration for the acceptance for use of the above facilities, Applicant hereby agrees to defend, indemnify, and hold harmless the East Valley Water District and its directors, agents, officers, employees, and volunteers, against any and all claims, demands, damages, costs, and expenses, including attorney’s fees, actions or liability whatsoever directly or indirectly arising out of or resulting in any way from the occupancy or use of the facility by Applicant and/or Applicant’s invitees. Applicant certifies that Applicant is authorized to act on behalf of and bind Applicant’s organization to the terms of this indemnification and hold harmless agreement. INSURANCE: All users of the facility shall procure and maintain, at their own expense and for the duration of the event covered, comprehensive general liability and property damage liability insurance, against all claims for injuries against persons or damages to property which may arise from or in connection with the use of the facility by the user, its agents, representatives or employees in the amount of one million dollars ($1,000,000) combined single limit and hold East Valley Water District harmless for any damage or injury. If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic beverages. - East Valley Water District must be named as “additional insured”. - Must be submitted 30 days prior to event date APPLICANT INITIAL ______________ CLEAN-UP is the user’s responsibility. This includes wiping of table tops and chairs, picking up trash from the areas used during the event and disposing into proper receptacles, no trash left on restroom floors, wiping kitchen countertops and sweeping if necessary and, removal of all user-owned or leased (non-District owned) items; Storage is not provided at the Facility. APPLICANT INITIAL ______________ DEPOSIT REFUNDS will be processed within three to six weeks of event and will be sent in the form of a check to the applicant. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses required to repair, restore, or replace the facility, its furnishing, or equipment to its original condition. Any costs associated with this will be taken out of the deposit. If the cost of damages is higher than the deposit, we will defer to the insurance policy for coverage. APPLICANT INITIAL ______________ ALCOHOL: The service of alcohol at any event is limited to a maximum of five (5) consecutive hours. Serving of any alcoholic beverage must end one (1) hour before the close of the event. All alcohol must be distributed by a server from behind a table or bar, which must be monitored at all times. The server(s) must be an adult, over the age of 21 who is to be responsible for ensuring that no minors are served and that no guests are over-served. The server may not consume alcohol while on duty. APPLICANT INITIAL ______________ POINT OF CONTACT: Applicant will designate a person(s) to be the point of contact with onsite staff during the event. APPLICANT INITIAL ______________ PAYMENT: The remaining balance due must be paid 30 days prior to the reservation date. APPLICANT INITIAL ______________ NOTE: The District reserves the right to suspend use of a facility to those groups or individuals not complying with established rules and regulations. APPLICANT INITIAL ______________ SIGNATURE OF APPLICANT DATE INTERNAL USE ONLY Customer Account Number:Invoice Number: Group: ☐A ☐B ☐C Reviewed Policy: Yes No Proof of Insurance due by:Received: Yes No Rental Deposit Received:$Final Payment: $ Due by: Alcohol Permit Needed:Yes No Staff Signature: Set Up Time:__to__Date: Event Rental Time:__to__ Clean Up Time:__to__ DISTRICT HEADQUARTERS 31111 Greenspot Road, Highland, CA 92346 (909) 889-9501 www.eastvalley.org LEADERSHIP | PARTNERSHIP | STEWARDSHIP Please print legibly in ink. FACILITY RENTAL APPLICATION Sterling Natural Resource Center @eastvalleywaterevents@eastvalley.org PART I. CONTACT INFORMATION APPLICANT NAME NON-PROFIT# ORGANIZATION (if applicable) MAILING ADDRESS PHONE ( )FAX ( ) EMAIL ALTERNATE CONTACT NAME ALTERNATE’S PHONE ( ) PART II. FACILITY, DATES & TIME REQUESTED REFERRED BY: SINGLE USE RECURRING USE EVENT DATE DAY OF WEEK TIME am / pm to START TIME am / pm BEGINNING DATE END TIME am / pm ENDING DATE CHECK ONE Daily Weekly Monthly Other TYPE OF EVENT:ESTIMATED NUMBER OF ATTENDEES: COMMENTS: PART III. EVENT INFORMATION 1. Is this event for a minor?Yes No 7. Is this a catered event?Yes No 2. Is the event open to the public?Yes No 8. Will EVWD be setting up tables and chairs? ($110 fee)Yes No 3. Will there be an admission charge?Yes No 9. Will you be using the kitchen?Yes No 4. Will anything be delivered?Yes No 10. Will alcohol be served? (additional fees and form required)Yes No 5. Will there be items sold?Yes No Serving Hours: (Maximum of 5 hours)to 6. Will there be a DJ or band?Yes No 11. Additional Fee Associated (Refer to Part V: Fee Schedule)Yes No If you answered yes to any of the above questions, please explain: Acknowledgment: I hereby state that the information above is correct to the best of my knowledge and will acquire an alcohol license when required. Applicant Initial: www.eastvalley.org PART IV. ADDITIONAL ITEMS TO BE USED 1. Podium Yes No 6. Plastic Chairs (up to 120)Yes No Quantity: 2. Overhead Projector*Yes No 7. Banquet Tables 6' (up to 12)Yes No Quantity: 3. Microphone*Yes No 8. Round Tables 60" (up to 15)Yes No Quantity: 4. Coffee Pot Yes No 9. Cocktail Tables 32” (up to 10)Yes No Quantity: 5. Flags Yes No *Additional Fee Associated — Refer to Part V. Fee Schedule PART V. FEE SCHEDULE GROUP RATINGS A.An individual or group seeking permission to utilize the Facilities will be classified in one of the following groups. These classifications are used to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows: GROUP A Activities conducted and/or sponsored by East Valley Water District GROUP B Activities conducted by governmental agencies GROUP C Non-profit service organizations or organizations sponsoring a public forum or candidate's night, District Residents, and District Employees. B.Priority for use of the facility will be in alphabetical sequence, with GROUP A applicants receiving highest priority and GROUP C applicants the lowest priority. GROUP A GROUP B GROUP C BASIC CHARGES FACILITY USE (FLAT FEE)NO CHARGE $475/EVENT $475/EVENT* FACILITY USE RENTAL (HOURLY FEE)NO CHARGE NO CHARGE $165/HOUR SECURITY DEPOSIT NO CHARGE $100 $100 ALCOHOL DEPOSIT**NO CHARGE $500 $500 ADDITIONAL AMENITIES SECURITY GUARD†NO CHARGE $25.25/HOUR $25.25/HOUR MICROPHONE/PROJECTOR DEPOSIT NO CHARGE $50 $50 FLAGS NO CHARGE NO CHARGE NO CHARGE PODIUM NO CHARGE NO CHARGE NO CHARGE TABLES AND CHAIRS SET-UP NO CHARGE $65 $130 FEES & DEPOSITS A.To hold a date, a minimum deposit of 50% of the total fee must be made at the time of the reservation. The remaining balance must be paid 30 days prior to the reservation date. All fees are payable to East Valley Water District. B.All events require a $100 security deposit that must be paid at the time of reservation. If the request for facilities is not approved, all initial deposit(s) will be returned within three (3) weeks of the denial. C.All facility use cancellations must be made by the Applicant at least ten (10) working days in advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to reserve the facility or $100, whichever is greater. D.Linens, cutlery and decorations are not included with the room rental fee. *Groups C pays an hourly facility use rental fee in addition to the facility use flat fee**A security guard is required for events that are serving alcohol †Pass through fee based on vendor contract PART VI. SIGNATURES THE UNDERSIGNED hereby states, that (s)he is the person duly authorized to make and sign this application, and that (s)he has read and understands the Facility Use Policy of East Valley Water District. APPLICANT INITIAL ______________ FURTHER, THE UNDERSIGNED ACCEPTS AND AGREES AS FOLLOWS: In consideration for the acceptance for use of the above facilities, Applicant hereby agrees to defend, indemnify, and hold harmless the East Valley Water District and its directors, agents, officers, employees, and volunteers, against any and all claims, demands, damages, costs, and expenses, including attorney’s fees, actions or liability whatsoever directly or indirectly arising out of or resulting in any way from the occupancy or use of the facility by Applicant and/or Applicant’s invitees. Applicant certifies that Applicant is authorized to act on behalf of and bind Applicant’s organization to the terms of this indemnification and hold harmless agreement. INSURANCE: All users of the facility shall procure and maintain, at their own expense and for the duration of the event covered, comprehensive general liability and property damage liability insurance, against all claims for injuries against persons or damages to property which may arise from or in connection with the use of the facility by the user, its agents, representatives or employees in the amount of one million dollars ($1,000,000) combined single limit and hold East Valley Water District harmless for any damage or injury. If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic beverages. - East Valley Water District must be named as “additional insured”. - Must be submitted 30 days prior to event date APPLICANT INITIAL ______________ CLEAN-UP is the user’s responsibility. This includes wiping of table tops and chairs, picking up trash from the areas used during the event and disposing into proper receptacles, no trash left on restroom floors, wiping kitchen countertops and sweeping if necessary and, removal of all user-owned or leased (non-District owned) items; Storage is not provided at the Facility. APPLICANT INITIAL ______________ DEPOSIT REFUNDS will be processed within three to six weeks of event and will be sent in the form of a check to the applicant. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses required to repair, restore, or replace the facility, its furnishing, or equipment to its original condition. Any costs associated with this will be taken out of the deposit. If the cost of damages is higher than the deposit, we will defer to the insurance policy for coverage. APPLICANT INITIAL ______________ ALCOHOL: The service of alcohol at any event is limited to a maximum of five (5) consecutive hours. Serving of any alcoholic beverage must end one (1) hour before the close of the event. All alcohol must be distributed by a server from behind a table or bar, which must be monitored by the server at all times. The server(s) must be an adult, over the age of 21 who is to be responsible for ensuring that no minors are served and that no guests are over-served. The server may not consume alcohol while on duty. APPLICANT INITIAL ______________ POINT OF CONTACT: Applicant will designate a person(s) to be the point of contact with onsite staff during the event. APPLICANT INITIAL ______________ PAYMENT: The remaining balance due must be paid 30 days prior to the reservation date. APPLICANT INITIAL ______________ NOTE: The District reserves the right to suspend use of a facility to those groups or individuals not complying with established rules and regulations. APPLICANT INITIAL ______________ SIGNATURE OF APPLICANT DATE INTERNAL USE ONLY Customer Account Number:Invoice Number: Group: ☐A ☐B ☐C Reviewed Policy: Yes No Proof of Insurance due by:Received: Yes No Rental Deposit Received:$Final Payment: $ Due by: Alcohol Permit Needed:Yes No Staff Signature: Set Up Time:__to__Date: Event Rental Time:__to__ Clean Up Time:__to__ DISTRICT HEADQUARTERS 31111 Greenspot Road, Highland, CA 92346 (909) 889-9501 www.eastvalley.org LEADERSHIP | PARTNERSHIP | STEWARDSHIP Agenda Item #3 February 10, 20221 2 5 1 Meeting Date: February 10, 2022 Agenda Item #3 Informational Item Regular Meeting TO: Committee Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Sterling Natural Resource Center Project Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Construction activities continue for the Sterling Natural Resource Center. Since the project is using the progressive design-build model, construction continues while design efforts reach their final stages. These complex activities take place in a collaborative team environment with the project partners. Significant construction continues throughout the project area ranging from highly technical equipment installation to pouring curb and gutter. Offsite work continues with the recycled water pipeline installation near 3rd and Palm Avenue. Final design is underway for the pipeline alignment leading to the new Weaver Recharge Basins. Efforts continue to work through the various regulatory approvals, working closely with the State Water Resources Control Board, Southern California Edison, South Coast Air Quality Management District, CalTrans, Metropolitan Water District, Regional Water Quality Control Board, and the cities of Highland and San Bernardino. This is an ongoing process in tandem with the construction effort. The District continues to provide information through website content, social media posts, and bill inserts. Additional outreach is being sent bi-monthly to residents living in the vicinity of the site. There has been a need for increased coordination with the surrounding schools in preparation for street improvements currently underway and final air quality permitting notifications. Staff is looking for new opportunities to engage with the community to support the organizational mission. AGENCY GOALS AND OBJECTIVES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources II - Maintain a Commitment To Sustainability, Transparency, and Accountability D. Provide Quality Information to Encourage Community Engagement Agenda Item #3 February 10, 20222 2 5 1 Meeting Date: February 10, 2022 Agenda Item #3 Informational Item REVIEW BY OTHERS This agenda item has been reviewed by the Public Affairs department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS SNRC Presentation Legislative & Public Outreach Committee SNRC Construction Update February 10, 2022 2 STERLING NATURAL RESOURCE CENTER •Center will treat up to 8 million gallons of water per day and recharge the local groundwater basin •Team Sterling completed 98% of construction •500,000 work hours have been completed on site •Installation of aesthetic features currently underway •Operations anticipated to begin in 2022 3 AERATION BASINS & MEMBRANE BIOREACTORS (MBR) 4 FENCE CONSTRUCTION •Strategically placed sound barriers around the site provide enhanced noise protection 5 6 LANDSCAPING •Landscaping is currently being installed across the site •Facility will provide over 204,000 square feet of new outdoor space •249 trees are being planted to create cleaner air for the community through carbon reduction 7 OPERATIONS BUILDING 8 ADMINISTRATIVE BUILDING Customer Service Counters Multipurpose Room 99 SNRC FUNDED IN PART BY: Funding for this Sterling Natural Resource Center project has been provided in full or in part by the Proposition 1 –the Water Quality, Supply, and Infrastructure Improvement Act of 2021 and the Clean Water State Revolving Fund through an agreement with the State Water Resources Control Board. California’s Clean Water State Revolving Fund is capitalized through a variety of funding sources, including grands from the United States Environmental Protection Agency and state bond proceeds. The Urban Greening Program is part of California Climate Investments, a statewide program that puts billions of cap-and-trade dollars to work reducing greenhouse gas emissions, strengthening the economy and improving public health and the environment –particularly the disadvantaged communities. The cap-and-trade program also creates a financial incentive for industries to invest in clean technologies and develop innovative ways to reduce pollution. California Climate Investment projects include affordable housing, renewable energy, public transportation, zero emission vehicles, environmental restoration, more sustainable agriculture, recycling and much more. At least 35 percent of these investments are made in disadvantaged and low-income communities. For more information, visit California Climate Investments. REGIONAL RECYCLED WATER SYSTEM: WEAVER BASIN 10 11 WEAVER BASIN CONSTRUCTION •Beginning work on groundwater recharge facility for water produced from the SNRC and the City of San Bernardino Water Department •Valley District facility will consist of six below grade basins for groundwater replenishment •Groundbreaking ceremony will be held on site on February 24 at 10 a.m. DISCUSSION Agenda Item #4 February 10, 20221 3 0 7 Meeting Date: February 10, 2022 Agenda Item #4 Informational Item Regular Meeting TO: Committee Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Outreach Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The District continues to utilize various avenues of communication to engage with the community. Recent projects have included, but are not limited to: Capital Improvement Project Construction SNRC Updates Weaver Basin Regional Recycled Water System Smart Meter Portal Methods of communication vary depending on the project, but may include: Social Media Bill Inserts Direct Mailers Print Advertisements Press Releases Emails Through the District’s multiple distribution channels, including bill inserts, Highland Community News ads, social media, etc., staff can maximize the reach and community engagement. The recently completed Smart Meter Portal campaign helped educate customers about the benefits of the online tools to help monitor near real time water consumption information. Highlighting the increased functionality brought on because of the AMI meters, this campaign showcased the tools available to customers. The District actively engages on social media as part of its on-going outreach efforts and allowing the District to quickly provide updates for the community. With the start of the Weaver Basin Regional Recycled Water System project as well as the closure of the District’s office, social media outreach allowed for the District to quickly communicate, watch community conversations and engage with residents online. Videos continue to play an important role in East Valley Water District’s community engagement strategy. The District’s YouTube channel has received over 10,600 views Agenda Item #4 February 10, 20222 3 0 7 Meeting Date: February 10, 2022 Agenda Item #4 Informational Item and over 165 hours of watch time on videos posted to the account. To help educate the customers on the interworking of the District’s operations, a new animated video was developed to share the complexity of the water system and help paint a “behind the scenes” picture for customers. Once posted, staff will monitor the response to the video and determine if additional animated videos will be created for the District’s outreach. Finally, the District will soon start rolling out a new water bill for customers along with an informational document to help customers understand the new design. The new water bill, expected in the February/March bill cycles, has been redesigned to modernize the layout and allow customers to better understand their water consumption information. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods D. Provide Quality Information to Encourage Community Engagement FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Kelly Malloy Director of Strategic Services Respectfully submitted: ________________ William Ringland Conservation/Public Affairs Manager ATTACHMENTS Outreach Update Presentation Legislative and Public Outreach Committee Outreach Update February 10, 2022 2 DISCUSSION Agenda Item #5 February 10, 20221 3 1 6 Meeting Date: February 10, 2022 Agenda Item #5 Informational Item Regular Meeting TO: Committee Members FROM: Director of Strategic Services SUBJECT: Conservation Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Over the past three years, California has experienced ongoing drought conditions across the state, highlighting the importance of supporting water efficient measures at the local and regional level. Through a series of storms occurring in December 2021, reservoirs across California received a much-needed boost, improving the overall drought conditions. Currently, one percent of the state is experiencing extreme drought conditions, compared to 87 percent in December 2021. As a proactive step, the State Water Resources Control Board adopted statewide measures prohibiting wasteful water practices due to the continued uncertainty with the remaining 2022 water year. Some of the restrictions include limiting the irrigation of landscapes after rainfall, using potable water to clean hard surfaces, and excessive water run-off from landscapes. East Valley Water District’s current watering restrictions follow the adopted measures, and customers have responded to the call to conserve by reducing water usage by sixteen percent over the past six years. The State Water Resource Control Board is working to develop water efficiency standards as part of the legislative framework from SB 606 and AB 1668, Make Water Conservation a California Way of Life. The urban water efficiency standards for indoor residential water use, outdoor residential use, commercial, industrial, institutional performance measures, and water loss standards are scheduled to be adopted in June 2022. Efficiency standards will be used by urban suppliers to calculate individual objectives that need to be met by 2026. Given the dynamics of this discussion, staff will continue to participate in workshops pertaining to all pending standards. The District will continue to partner with our customers to increase water efficiency by providing resources, incentive programs and workshops. A social media campaign was created to inform and remind customers to switch off their irrigation controllers during and after measurable rainfalls. The campaign ran through the month of December saving over 78,530,000 gallons of water. The District is inviting customers to attend free community workshops on topics including outdoor water efficiency and landscape Agenda Item #5 February 10, 20222 3 1 6 Meeting Date: February 10, 2022 Agenda Item #5 Informational Item design. Workshops will provide customers with hands-on experience and will offer something for all ages to learn and enjoy. The District will continue to support efficiency efforts through active engagement with customers and through regional efforts to preserve and protect our precious water resource. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods D. Provide Quality Information to Encourage Community Engagement III - Deliver Public Service With Purpose While Embracing Continuous Growth D. Embrace an Environment of Active Learning and Knowledge Sharing Through State-of-the-Art Data Management FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Kelly Malloy Director of Strategic Services Respectfully submitted: ________________ Janett Robledo Conservation Coordinator ATTACHMENTS No attachments