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HomeMy WebLinkAboutAgenda Packet - North Fork Water Company - 04/04/2023 (Annual Shareholders)ANNUAL SHAREHOLDERS MEETING 31111 Greenspot Road, Highland, CA 92346  April 4, 2023 ­ 2:00 PM AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE SUMMARY OF SHARES REPRESENTED ROLL CALL OF BOARD MEMBERS AGENDA 1.Approval of Agenda PUBLIC COMMENTS DISCUSSION AND POSSIBLE ACTION ITEMS 2.Consider Approval of May 9, 2022 Annual Shareholders' Meeting Minutes 3.Ratify Actions of North Fork Water Company Board of Directors for FY 2021­22 4.Nominees for North Fork Water Company Board of Directors Phillip R. Goodrich James Morales Jr. Chris Carrillo Ronald L. Coats David E. Smith 5.Election of North Fork Water Company Board of Directors REPORTS 6.General Manager Comments 7.Legal Counsel Comments 8.Directors’ Comments ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above­ agendized public meeting should be directed to the North Fork Board Secretary (909)885­4900 at least 72 hours prior to said meeting. ANNUAL SHAREHOLDERS MEETING31111 Greenspot Road, Highland, CA 92346 April 4, 2023 ­ 2:00 PMAGENDACALL TO ORDERPLEDGE OF ALLEGIANCESUMMARY OF SHARES REPRESENTEDROLL CALL OF BOARD MEMBERSAGENDA1.Approval of AgendaPUBLIC COMMENTSDISCUSSION AND POSSIBLE ACTION ITEMS2.Consider Approval of May 9, 2022 Annual Shareholders' Meeting Minutes3.Ratify Actions of North Fork Water Company Board of Directors for FY 2021­224.Nominees for North Fork Water Company Board of DirectorsPhillip R. GoodrichJames Morales Jr. Chris Carrillo Ronald L. Coats David E. Smith 5.Election of North Fork Water Company Board of Directors REPORTS 6.General Manager Comments 7.Legal Counsel Comments 8.Directors’ Comments ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above­ agendized public meeting should be directed to the North Fork Board Secretary (909)885­4900 at least 72 hours prior to said meeting. NORTH FORK WATER COMPANY AGENDA STAFF REPORT To:Governing Board Members From:General Manager Subject:Consider Approval of May 9, 2022 Annual Shareholders' Meeting Minutes RECOMMENDATION: That the Board of Directors approve the May 9, 2022 Annual Shareholders' meeting minutes as submitted. REVIEW BY OTHERS: This agenda item has been reviewed by Administration. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Recommended by: ____________________________ Michael Moore General Manager Respectfully submitted: ____________________________ Justine Hendricksen Board Secretary ATTACHMENTS: Draft May 9, 2022 Annual Shareholders' meeting minutes Meeting Date: April 4, 2023 Agenda Item #2 Discussion Item NF Minutes 5/9/2022 sma Draft pending approval NORTH FORK WATER COMPANY 31111 GREENSPOT RD. HIGHLAND, CA 92346 ANNUAL SHAREHOLDERS MEETING May 9, 2022 MINUTES President Smith called the Annual Stockholders meeting to order at 2:00 p.m. and led the flag salute. PRESENT: David Smith Phillip Goodrich Chris Carrillo Ronald Coats James Morales Jr. ABSENT: None EVWD Staff: John Mura Brian Tompkins Justine Hendricksen Jeff Noelte Kelly Malloy Patrick Milroy Shayla Antrim Mike Hurst Ryan Ritualo Ed King Brenda VanMeter Kerrie Bryan John Drury LEGAL COUNSEL: Michele Staples (North Fork Water Company) STOCKHOLDERS: East Valley Water District Michael Raley GUEST(S): Jean Cihigoyenetche (EVWD Legal Counsel) Members of the public NF Minutes 5/9/2022 sma SUMMARY OF SHARES According to the registration records, shareholders holding 7,152 shares of stock were present at the May 9, 2022 annual shareholders’ meeting. According to the registration records, a quorum of the shareholders are present at the meeting in person or by proxy and are ready to proceed with the meeting. President Smith noted that the purpose of the meeting be reflected in the minutes for the annual meeting; this meeting was called and noticed in compliance of California law and the conditions of the By-laws of the North Fork Water Company; the first notice of the annual meeting included the date, time and place of the meeting and was delivered to all shareholders of record with the company on or by April 25, 2022. A second notice of the meeting and the agenda, including the date, time and place and matters to be voted on was delivered on or about May 2, 2022. As of April 29, 2022, at 5:00 p.m., there were 7,156 shares of stock entitled to vote. North Fork Water Company’s legal counsel, Michele Staples of the law firm of Jackson Tidus is also present. APPROVAL OF AGENDA A motion was made by Director Coats, seconded by Director Morales that the Board approve the May 9, 2022 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None PUBLIC COMMENTS The Board Secretary declared the public participation of the meeting open at 2:03 p.m. Shareholder, Mr. Michael Raley, provided the attached document (see attachment) to each member of the Board, addressed to the North Fork Water Company Board of Directors, and read it aloud. There being no further written or verbal comments the public participation section was closed at 2:13 p.m. APPROVAL OF ANNUAL MEETING OF SHAREHOLDERS MINUTES FOR APRIL 6, 2021 A motion was made by Director Morales, seconded by Director Coats that the Board approve the April 6, 2021 annual meeting of the shareholders minutes be approved as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None NF Minutes 5/9/2022 sma Absent: None Abstain: Shareholder Raley RATIFY ACTIONS OF NORTH FORK WATER COMPANY BOARD OF DIRECTORS FOR FY 2021-22 A motion was made by Director Coats, seconded by Vice President Goodrich that the actions of the North Fork Water Company Board of Directors for FY 2021-22 be approved. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None Abstain: Shareholder Raley NOMINEES FOR NORTH FORK WATER COMPANY BOARD OF DIRECTORS President Smith stated that the next order of business is to elect the members of the Board of Directors of this company. The Articles of Incorporation and By-laws provide that there are five (5) directors and today the shareholders will be electing 5 directors; nominees for election are the current members of the Board of Directors: Chris Carrillo, Ronald L. Coats, James Morales, Jr., Phillip Goodrich, and David E. Smith. Director Coats moved to place in nomination for election as the Directors of the Company be Chris Carrillo, Ronald L. Coats, James Morales, Jr., Phillip Goodrich, David E. Smith. There being no further nominations, Director Coats moved that the nominations be closed. President Smith closed the nominations and stated that the Shareholders will proceed with the vote for the election of Directors. ELECTION OF NORTH FORK WATER COMPANY BOARD OF DIRECTORS A motion was made by Director Coats, seconded by Director Morales that the Board elect Chris Carrillo, Ronald L. Coats, James Morales, Jr., Phillip Goodrich, and David E. Smith as the Directors of North Fork Water Company until the next annual meeting of shareholders or until their successor is duly elected and qualified. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None Abstain: Shareholder Raley GENERAL MANAGER COMMENTS No comments at this time. NF Minutes 5/9/2022 sma LEGAL COUNSEL COMMENTS No comments at this time. DIRECTORS’ COMMENTS No comments at this time. ADJOURN The meeting was adjourned at 2:18 p.m. _________________________________ David E. Smith, President __________________________________ Justine Hendricksen, Secretary