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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 02/12/2025BOARD OF DIRECTORS FEBRUARY 12, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L. Coats Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R. Goodrich Governing Board Member Patrick Milroy  Operations Manager Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting February 12, 2025 ­ 5:00 PM Closed Session begins at 4:00 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS American Public Works Association (APWA) 2024 Best Project of the Year Award –  Sterling Natural Resource Center Public Relations Excellence Award – Fats, Oils, and Grease (FOG) Outreach Campaign PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 22, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for January 2025 4.INFORMATIONAL ITEMS a.Phase I of the San Bernardino Groundwater Basin Optimization Plan Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of 5­Year Work Plan 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSFEBRUARY 12, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting February 12, 2025 ­ 5:00 PM Closed Session begins at 4:00 p.m. 31111 Greenspot Road, Highland, CA 92346  www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS American Public Works Association (APWA) 2024 Best Project of the Year Award –  Sterling Natural Resource Center Public Relations Excellence Award – Fats, Oils, and Grease (FOG) Outreach Campaign PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 22, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for January 2025 4.INFORMATIONAL ITEMS a.Phase I of the San Bernardino Groundwater Basin Optimization Plan Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of 5­Year Work Plan 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSFEBRUARY 12, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingFebruary 12, 2025 ­ 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company, et al.] b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS American Public Works Association (APWA) 2024 Best Project of the Year Award –  Sterling Natural Resource Center Public Relations Excellence Award – Fats, Oils, and Grease (FOG) Outreach Campaign PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 22, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for January 2025 4.INFORMATIONAL ITEMS a.Phase I of the San Bernardino Groundwater Basin Optimization Plan Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of 5­Year Work Plan 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSFEBRUARY 12, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingFebruary 12, 2025 ­ 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [Cross­Complaint: Raley v. North Fork Water Company,et al.]b.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)5:00 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS American Public Works Association (APWA) 2024 Best Project of the Year Award –  Sterling Natural Resource Center Public Relations Excellence Award – Fats, Oils, and Grease (FOG) Outreach Campaign PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the January 22, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for January 2025 4.INFORMATIONAL ITEMS a.Phase I of the San Bernardino Groundwater Basin Optimization Plan Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of 5­Year Work Plan 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a February 12, 20251 Meeting Date: February 12, 2025 Agenda Item #3a Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the January 22, 2025 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the January 22, 2025 regular Board meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft January 22, 2025 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: January 22, 2025 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:00 p.m. PLEDGE OF ALLEGIANCE Director Carrillo led the flag salute. PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center 2 Billion Gallons of Treated Recycled Water Celebration The Board celebrated the Sterling Natural Resource Center's (SNRC) achievement of treating and reintroducing 2 billion gallons of recycled water into the groundwater basin during its first year of operation. The presentation highlighted the center's contribution to groundwater recharge, acknowledging the team's dedication and milestone achievements. The Water Reclamation Manager introduced the Water Reclamation staff and provided insights from each staff member during their first year working at the SNRC. The Board praised staff for all their hard work and dedication. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None Draft pending approval 2 0 6 6 STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; Patrick Milroy, Operations Manager; Manuel Moreno, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:27 p.m. There being no written or verbal comments, the public participation section was closed. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Smith, seconded by Vice Chairman Coats, that the Board approve the January 22, 2025 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the December 11, 2024 Regular Board Meeting Minutes b.Approve the January 8, 2025 Regular Board Meeting Minutes c.Adopt 2025 Internal Revenue Service (IRS) Standard Mileage Rate d.Approve December 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264460 through 264606, bank drafts, and ACH payments in the amount of $14,266,578.54 and $645,185.87 for payroll e.Accept and File Investment Report for Quarter Ended December 31, 2024 A motion was made by Vice Chairman Coats, seconded by Director Smith, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith 2 0 6 6 Noes: None Absent: None 3.INFORMATIONAL ITEMS a. Legislative Advocacy Update The Public Affairs/Conservation Manager introduced the Legislative Advocacy Update, emphasizing the District's active engagement in legislative affairs. He welcomed the District’s lobbyists, Ms. Pilar Oñate-Quintana and Mr. David Quintana, who provided key updates on legislative matters, including SB 1255 and SB 366. They outlined the implications of recent legislative changes and the start of the new legislative session, highlighting shifts in water committee membership and the State budget. The discussion also covered the potential impact of these developments on the District’s priorities and the importance of fostering strong relationships with legislators. For information only. b. Brown Act Update Legal Counsel provided a refresher on the Brown Act, emphasizing restrictions on Board members' use of social media to avoid prohibited meetings. The update included guidance on maintaining transparency and compliance with new statutes governing public officials' social media interactions. For information only. 4.DISCUSSION AND POSSIBLE ACTION ITEMS a. Community Advisory Commission Appointment The Public Affairs/Conservation Manager presented recommendations for the appointment of three new members to the Community Advisory Commission (CAC). He stated that the District received 16 applications for the open positions, and after a thorough selection process, Caesar De la Cruz, Jeannie Lindberg and Byanka Velasco were recommended. A motion was made by Director Goodrich, seconded by Director Carrillo, that the Board of Directors appoint the following three community members to the Community Advisory Commission: Caesar De la Cruz Jeannie Lindberg Byanka Velasco The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None 2 0 6 6 Absent: None b. Consider Approval of Grant Monitoring, Application Assistance, and Grant Management Support Services Agreement The Public Affairs/Conservation Manager presented the proposed agreement with Arcadis U.S Inc. and Harris & Associates to provide grant management and monitoring services, to assist the District in securing and managing grant funding. He stated that the contract would use a task order method, allowing the District to leverage the expertise of both firms for different types of grants. A motion was made by Director Smith, seconded by Director Goodrich, that the Board of Directors authorize the General Manager/CEO to enter into an agreement with Arcadis U.S. Inc. and Harris & Associates for Grant Monitoring, Application Assistance, and Grant Management Support Services as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None c. Consider Approval of Amendment No. 1 to the Regulatory Reporting Support Agreement with Trussell Technologies for the Sterling Natural Resource Center (SNRC) The Director of Engineering and Operations presented an amendment to the regulatory reporting support agreement with Trussell Technologies for the Sterling Natural Resource Center. He stated that the amendment was necessary due to the original contract underestimating the efforts required for compliance reporting, leading to an extension of both the budget and duration. The amendment includes a new task of coordinating water samples with an outside laboratory. He emphasized that these adjustments are essential to meet regulatory requirements effectively. A motion was made by Director Goodrich, seconded by Director Smith that the Board authorize the General Manager/CEO to execute Amendment No. 1 for the Sterling Natural Resource Center Regulatory Reporting Support Agreement with Trussell Technologies in the amount of $398,895. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2 0 6 6 d. Consider Approval of Purchase of Diesel Fuel Trailer The Operations Manager provided an overview of the request to purchase a 750- gallon diesel fuel trailer to support the District’s backup generators during emergency power outages, including those caused by Public Safety Power Shutoffs (PSPS). The purchase will improve resiliency by reducing reliance on external fuel deliveries and enhancing the District’s ability to respond to emergencies. He also highlighted that the trailer is compatible with District trucks, does not require a hazmat license, and will strengthen water and wastewater services during critical situations. A motion was made by Director Carrillo, seconded by Director Goodrich that the Board authorize the General Manager/CEO to purchase a 750-gallon diesel fuel trailer for a not-to-exceed amount of up to $35,000. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None e. Consider Amendment to JC Law Firm Attorney Contract The General Manager/CEO provided information regarding an amendment to the District’s legal counsel contract to increase the billable rate to $450 per hour; which is competitive and in line with other agencies. A motion was made by Director Goodrich, seconded by Director Smith that the Board of Directors approve the contract amendment with JC Law Firm. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 5.REPORTS a.Board of Directors’ Reports Director Goodrich reported on the following: January 17 he attended the Association of California Water Agencies (ACWA) Region 9 Board meeting hosted by Mission Springs Water District and toured their new 1.5 MGD treatment plant; January 21 he met with the General Manager/CEO to discuss District business and to review the agenda; and January 21 he attended the San Bernardino Valley Municipal Water District Board meeting. 2 0 6 6 Director Smith reported on the following: January 14 he attended the Finance and Human Resources Committee meeting; and January 21 he met with the General Manager/CEO to discuss the agenda and District business. Director Carrillo reported on the following: January 15 he attended the San Bernardino City Council meeting via Zoom; and January 21 he met with the General Manager/CEO to discuss District business. Vice Chairman Coats reported the following: January 14 he attended the Finance and Human Resources Committee meeting; January 15 he met with the General Manager/CEO to discuss District business; January 16 he met with the General Manager/CEO and Chairman Morales to review the agenda and discuss District business; January 17 he attended the ACWA Region 9 Board meeting and toured the treatment plant at Mission Springs Water District; January 20 he attended the Association of San Bernardino County Special Districts monthly Board meeting; and January 21 he attended Yucaipa Valley Water District’s Board meeting. Chairman Morales reported on the following: January 14 he attended the San Bernardino Valley Municipal Water District’s Special Engineering Resources meeting; January 16 he met with the General Manager/CEO and Vice Chairman to review the agenda and to discuss District business; January 17 he attended the ACWA Region 9 Board meeting and toured the treatment plant at Mission Springs Water District; and January 21 he met with the General Manager/CEO to discuss updates on the ACWA Region 9 Board. For information only. b. General Manager/CEO Report The Director of Engineering and Operations provided a Water Supply Update. The General Manager/CEO announced the following: On January 26, East Valley Water District will be participating in the annual Highland Y Run by helping runners stay hydrated. The District’s water fountain will be available for use during the event. January 27 at 11:00 a.m. - Engineering & Operations Committee meeting. February 1 - The District celebrates 71 years of service to the community. February 8 at 10:00 a.m. - East Valley Water District is hosting its first Conservation Workshop of the year at the SNRC. The Building Resilient Landscaping workshop will teach residents how to reduce the risk of fire hazards by installing defensible landscape. Customers may register at eastvalleywater.gov/workshops 2 0 6 6 Staff provided Yucaipa High School Engineering Club a tour of the Sterling Natural Resource Center. Staff provided San Gorgonio High School students an Equipment Demo as part of the Pathway Program. The General Manager/CEO stated that staff assisted a local water agency in Altadena after the Eaton Fire, and a video displaying the aftermath of the fire was shown. For information only. c. Legal Counsel Report Legal Counsel had no report. d. Board of Directors’ Comments Director Smith shared a personal story about a friend affected by the Altadena fire and expressed appreciation for the District's assistance. Director Carrillo praised the District's response to the Altadena fire and the Highland fires. Director Goodrich commended the Public Affairs/Conservation Manager for his representation on a conservation regulations panel. Vice Chairman Coats and Chairman Morales express gratitude to the staff for their efforts and professionalism in providing mutual aid. Chairman Morales thanked Vice Chairman Coats for filling in for him during his absence. He commended staff for their efforts in launching the District’s new website, successfully transitioning to the new domain name, and expanding the Pathway Program to include Yucaipa High School students. For information only. ADJOURN Chairman Morales adjourned the meeting at 7:35 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #3b February 12, 20251 Meeting Date: February 12, 2025 Agenda Item #3b Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for January 2025 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for January 2025 as submitted. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $10,263.30 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS January 2025 Director Expense Reports Agenda Item #4a February 12, 20251 Meeting Date: February 12, 2025 Agenda Item #4a Informational Item 2 0 7 6 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Phase I of the San Bernardino Groundwater Basin Optimization Plan Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The San Bernardino Groundwater Basin (SBB) provides drinking and irrigation water to more than 500,000 people inside and outside the San Bernardino Valley. The pumping from the SBB is monitored to comply with several court decisions that adjudicate the basin to prevent over pumping and protect those parties that rely on the SBB. Western Municipal Water District (Western) and San Bernardino Valley Municipal Water District (Valley) initiated a planning process to identify opportunities to improve the beneficial use of the SBB. The San Bernardino Basin Optimization Plan is a three-phase planning process that involves all the parties with an interest in the SBB. The first phase of the planning process identified goals and created a framework for the plan development. Over 20 agencies participated in multiple workshops between 2023-2024 to identify the framework elements. The framework elements include: 1. The need for policies to better clarify the management of the SBB. 2. The need to develop a long-term plan to stabilize groundwater levels. 3. Identify infrastructure needed to improve pumpers' access to groundwater and make it equitable across the basin. 4. Engage outside agencies that benefit from the basin to ensure shared cost. 5. A policy to identify if groundwater banking programs are beneficial. These framework elements together outline the intention Western and Valley are considering for a future phase 2 of the optimization plan. East Valley Water District staff has participated in workshops over the past two year. Staff will continue to monitor the development of the plan to ensure the beneficial use of the groundwater basin is protected for District customers as identified in the agreements and court decisions over the past 50 years. Agenda Item #4a February 12, 20252 Meeting Date: February 12, 2025 Agenda Item #4a Informational Item 2 0 7 6 DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability d. Develop a Resilient Local Water Supply IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service V - Community Engagement, Advocacy, and Leadership b. Cultivate and Strengthen Collaborative Partnerships within the Water Industry REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT This item has no impact on the budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Groundwater Basin Optimization Plan Presentation Agenda Item #5a February 12, 20251 Meeting Date: February 12, 2025 Agenda Item #5a Discussion Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of 5-Year Work Plan RECOMMENDATION That the Board of Directors adopt and file the FY 2025-26 5-Year Work Plan. BACKGROUND / ANALYSIS East Valley Water District (District) provides critical resources to a community of over 108,000 residents and businesses. In order to maintain these services, it is imperative that strategic planning measures are put in place to anticipate needs, allocate resources, and ensure maximum efficiency. The District maintains a 5-Year Work Plan to facilitate an organization-wide discussion about upcoming activities. The 5-Year Work Plan is a document designed to identify projects and programs in a manner that provides a comprehensive understanding of the organizational direction spanning multiple years. Updated annually, the document facilitates an opportunity to consider the needs of the District while keeping the planning effort focused five years out based on the Strategic Plan. During this collaborative development process, the General Manager/CEO met with staff on a program-by-program basis to discuss leadership priorities, recent accomplishments, regulatory changes, and programmatic needs moving forward. The results of these discussions have been incorporated into the FY 2025-26 5-Year Work Plan to serve as a guide for the budget planning process. Looking ahead over the next five years, the District is shifting in focus from the unique demands created by the commissioning of the Sterling Natural Resource Center to one of long-term infrastructure rehabilitation and replacement. Projects identified for FY 2025-26 are focused on assessing existing infrastructure and systems to enhance the District’s reliability, operational capacity, and enhancement of existing service offerings. The District will take an active role to invest in the infrastructure improvement programs moving forward, including strategic water main replacements, systematic valve replacements, increased utilization of database tools including the AMI platform and GIS system, and alternative energy development. These types of programs highlight the emphasis on system reliability, resiliency, and efficiency. Agenda Item #5a February 12, 20252 Meeting Date: February 12, 2025 Agenda Item #5a Discussion Item DISTRICT PILLARS AND STRATEGIES I - Effective Solutions a. Identify Opportunities to Optimize Natural Resources b. Encourage Performance Based Results through Staff Empowerment c. Maximize Internal Capabilities through Ongoing Professional Development d. Utilize Current Technology and Invest in Future Solutions II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management b. Manage Energy Footprint and Consumption c. Pursue External Beneficial Funding Sources III - Organizational Resiliency d. Develop a Resilient Local Water Supply a. Advance Emergency Preparedness Efforts b. Promote a Positive Organizational Culture IV - Planning, Maintenance, and Preservation of District Resources d. Embrace an Environment of Active Learning and Knowledge Sharing c. Provide Exceptional Customer Service a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service b. Dedicate Efforts Toward System Maintenance and Modernization c. Utilize a Comprehensive Asset Management Approach d. Enhance Planning Efforts that Respond to Future Demands V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations b. Cultivate and Strengthen Collaborative Partnerships within the Water Industry c. Enhance Legislative Advocacy to Promote Water Security and Sustainability Agenda Item #5a February 12, 20253 Meeting Date: February 12, 2025 Agenda Item #5a Discussion Item d. Provide Education Programming that Empowers the Community REVIEW BY OTHERS This agenda item has been reviewed by Public Affairs and General Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ William Ringland Public Affairs/Conservation Manager ATTACHMENTS Presentation Draft 5-Year Work Plan