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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 01/08/2025BOARD OF DIRECTORS JANUARY 8, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L. Coats ViceChairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R. Goodrich Governing Board Member Patrick Milroy Operations Manager Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting January 08, 2025 5:00 PM Closed Session begins at 4:00 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company, et al.] 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS MARCOM Gold Awards SNRC Ribbon Cutting, F.O.G. Outreach Campaign & Whatever It Takes Video PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve November 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264256 through 264459, bank drafts, and ACH payments in the amount of $3,288,629.11 and $547,006.48 for payroll b.Accept and File Financial Statements for November 2024 c.Approve the November 13, 2024 Regular Board Meeting Minutes d.Approve Directors' Fees and Expenses for December 2024 4.INFORMATIONAL ITEMS a.Plant Security Improvement Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Allison Mechanical for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services b.Consider Approval of Change Order No.1 for the Water Main Relocation Project with Borden Excavating, Inc. c.Consider Approval of Construction Contract for Plant 56 Reservoir Recoating with Advanced Industrial Services, Inc. d.Consider Approval of Amendment No. 1 to the Equipment Purchase Agreement with Anaergia Technologies for the Anaerobic Digestion System at the Sterling Natural Resource Center e.Consider Approval of a Cooperative Agreement with San Bernardino Municipal Water Department (SBMWD) and Partnering Agencies (Agencies) for the Regional Biosolids Program Feasibility Study (Phase I) Project 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting January 08, 2025 5:00 PM Closed Session begins at 4:00 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company, et al.] 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS MARCOM Gold Awards SNRC Ribbon Cutting, F.O.G. Outreach Campaign & Whatever It Takes Video PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve November 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264256 through 264459, bank drafts, and ACH payments in the amount of $3,288,629.11 and $547,006.48 for payroll b.Accept and File Financial Statements for November 2024 c.Approve the November 13, 2024 Regular Board Meeting Minutes d.Approve Directors' Fees and Expenses for December 2024 4.INFORMATIONAL ITEMS a.Plant Security Improvement Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Allison Mechanical for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services b.Consider Approval of Change Order No.1 for the Water Main Relocation Project with Borden Excavating, Inc. c.Consider Approval of Construction Contract for Plant 56 Reservoir Recoating with Advanced Industrial Services, Inc. d.Consider Approval of Amendment No. 1 to the Equipment Purchase Agreement with Anaergia Technologies for the Anaerobic Digestion System at the Sterling Natural Resource Center e.Consider Approval of a Cooperative Agreement with San Bernardino Municipal Water Department (SBMWD) and Partnering Agencies (Agencies) for the Regional Biosolids Program Feasibility Study (Phase I) Project 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJanuary 08, 2025 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)] Name of Case: East Valley Water District v. Brucie Cagle, et al., CASE NO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company, et al.] 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS MARCOM Gold Awards SNRC Ribbon Cutting, F.O.G. Outreach Campaign & Whatever It Takes Video PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve November 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264256 through 264459, bank drafts, and ACH payments in the amount of $3,288,629.11 and $547,006.48 for payroll b.Accept and File Financial Statements for November 2024 c.Approve the November 13, 2024 Regular Board Meeting Minutes d.Approve Directors' Fees and Expenses for December 2024 4.INFORMATIONAL ITEMS a.Plant Security Improvement Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Allison Mechanical for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services b.Consider Approval of Change Order No.1 for the Water Main Relocation Project with Borden Excavating, Inc. c.Consider Approval of Construction Contract for Plant 56 Reservoir Recoating with Advanced Industrial Services, Inc. d.Consider Approval of Amendment No. 1 to the Equipment Purchase Agreement with Anaergia Technologies for the Anaerobic Digestion System at the Sterling Natural Resource Center e.Consider Approval of a Cooperative Agreement with San Bernardino Municipal Water Department (SBMWD) and Partnering Agencies (Agencies) for the Regional Biosolids Program Feasibility Study (Phase I) Project 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJanuary 08, 2025 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company,et al.]5:00 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS MARCOM Gold Awards SNRC Ribbon Cutting, F.O.G. Outreach Campaign & Whatever It Takes Video PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve November 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264256 through 264459, bank drafts, and ACH payments in the amount of $3,288,629.11 and $547,006.48 for payroll b.Accept and File Financial Statements for November 2024 c.Approve the November 13, 2024 Regular Board Meeting Minutes d.Approve Directors' Fees and Expenses for December 2024 4.INFORMATIONAL ITEMS a.Plant Security Improvement Project Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Contract with Allison Mechanical for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services b.Consider Approval of Change Order No.1 for the Water Main Relocation Project with Borden Excavating, Inc. c.Consider Approval of Construction Contract for Plant 56 Reservoir Recoating with Advanced Industrial Services, Inc. d.Consider Approval of Amendment No. 1 to the Equipment Purchase Agreement with Anaergia Technologies for the Anaerobic Digestion System at the Sterling Natural Resource Center e.Consider Approval of a Cooperative Agreement with San Bernardino Municipal Water Department (SBMWD) and Partnering Agencies (Agencies) for the Regional Biosolids Program Feasibility Study (Phase I) Project 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSJANUARY 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsViceChairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingJanuary 08, 2025 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346 www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION[Government Code Section 54956.9(d)(1)]Name of Case: East Valley Water District v. Brucie Cagle, et al., CASENO. CIVSB 2112619 [CrossComplaint: Raley v. North Fork Water Company,et al.]5:00 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPRESENTATIONS AND CEREMONIAL ITEMSMARCOM Gold Awards SNRC Ribbon Cutting, F.O.G. Outreach Campaign &Whatever It Takes VideoPUBLIC COMMENTS3.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approve November 2024 Disbursements: Accounts payable disbursements forthe period include check numbers 264256 through 264459, bank drafts, andACH payments in the amount of $3,288,629.11 and $547,006.48 for payrollb.Accept and File Financial Statements for November 2024c.Approve the November 13, 2024 Regular Board Meeting Minutesd.Approve Directors' Fees and Expenses for December 20244.INFORMATIONAL ITEMSa.Plant Security Improvement Project Update5.DISCUSSION AND POSSIBLE ACTION ITEMSa.Consider Approval of Contract with Allison Mechanical for Heating, Ventilation,and Air Conditioning (HVAC) Maintenance and Repair Servicesb.Consider Approval of Change Order No.1 for the Water Main RelocationProject with Borden Excavating, Inc.c.Consider Approval of Construction Contract for Plant 56 Reservoir Recoatingwith Advanced Industrial Services, Inc.d.Consider Approval of Amendment No. 1 to the Equipment PurchaseAgreement with Anaergia Technologies for the Anaerobic Digestion System atthe Sterling Natural Resource Centere.Consider Approval of a Cooperative Agreement with San Bernardino MunicipalWater Department (SBMWD) and Partnering Agencies (Agencies) for theRegional Biosolids Program Feasibility Study (Phase I) Project 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3c January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #3c Consent Item 1 2 9 7 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve November 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264256 through 264459, bank drafts, and ACH payments in the amount of $3,288,629.11 and $547,006.48 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period November 1, 2024 through November 30, 2024 in the amount of $3,835,635.59. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for November 2024 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 264256 through 264459, bank drafts, and ACH Payments in the amount of $3,288,629.11 and $547,006.48, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: Agenda Item #3c January 8, 20252 Meeting Date: January 8, 2025 Agenda Item #3c Consent Item 1 2 9 7 DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS November 2024 Payment Register PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/05/2024 264256 ACS SUPPORT 26.00 11/06/2024 264257 APPLEONE EMPLOYMENT SERVICE 538.92 11/06/2024 264258 AT&T 2,781.92 11/06/2024 264259 BURRTEC WASTE/ 5455 Industrial pkwy 764.01 11/06/2024 264260 BURRTEC WASTE/ E. 111 MILL ST 160.23 11/06/2024 264261 CHEM-TECH INTERNATIONAL INC 37,708.57 11/06/2024 264262 CitizensTrust 1,994.37 11/06/2024 264263 CITY OF HIGHLAND 1,100.00 11/06/2024 264264 CULLIGAN OF ONTARIO 190.43 11/06/2024 264265 DIRECTV 81.29 11/06/2024 264266 EEC ENVIRONMENTAL 2,534.00 11/06/2024 264267 EQUIPMENTSHARE.COM INC 135.00 11/06/2024 264268 FIRST CHOICE SERVICES 1,121.76 11/06/2024 264269 Health and Human Resource Center Inc.121.50 11/06/2024 264270 HERNANDEZ KROONE & ASSOCIATES, INC 361.00 11/06/2024 264271 Isabel Hernandez 1,145.00 11/06/2024 264272 K & L HARDWARE 169.96 11/06/2024 264273 LOGICALIS, INC 3,106.27 11/06/2024 264274 METLIFE SMALL BUSINESS CENTER (Dental)12,565.86 11/06/2024 264275 METROPOLITAN LIFE INS CO 70.14 11/06/2024 264276 O'REILLYS AUTO PARTS 1,400.48 11/06/2024 264277 RYAN HERCO FLOW SOLUTIONS 2,713.12 11/06/2024 264278 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 965.00 11/06/2024 264279 SERGIO D. FIERRO 1,860.00 11/06/2024 264280 SO CAL GAS 14.30 11/06/2024 264281 TERRACON CONSULTANTS, INC 2,923.75 11/06/2024 264282 FERNANDO A. RUBALLOS 129.78 11/06/2024 264283 AMS PROPERTIES INVESTMENTS LLC 116.36 11/06/2024 264284 JORGE GUZMAN 52.47 11/06/2024 264285 UWP INVESTMENTS LLC 120.58 11/06/2024 264286 BEAZER HOMES HOLDINGS LLC 77.70 11/06/2024 264287 BEAZER HOMES HOLDINGS LLC 75.02 11/06/2024 264288 JENNIFER R CLARK 172.51 11/06/2024 264289 WILLIAM STROBEHN 100.00 11/06/2024 264290 THE WILSON GROUP, LLC 134.15 11/06/2024 264291 JOHN RAYMOND VILLANUEVA 150.00 11/06/2024 264292 CRC INVESTMENTS LLC 3.32 11/06/2024 264293 WEST PACIFIC ENTERPRISES LLC 225.00 11/06/2024 264294 San Bernardino County Probation Dept.190.00 11/06/2024 264295 Stacey Pruette 700.00 11/06/2024 264296 JOSE VELAZQUEZ MUNOZ 150.00 11/06/2024 264297 BOB DOSHI 275.00 11/06/2024 264298 BOB DOSHI 275.00 11/06/2024 264299 BRYAN LONDOT 275.00 11/06/2024 264300 CHRISTINA CHAO 275.00 11/06/2024 264301 DEBORA WRIGHT 275.00 11/06/2024 264302 DEYANIRA REQUENES 84.95 PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 1 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/06/2024 264303 ELAINE OWEN 275.00 11/06/2024 264304 ELVIA CUEVAS 275.00 11/06/2024 264305 ERIK DE LA ROSA 22.37 11/06/2024 264306 FRED COLE 200.00 11/06/2024 264307 HUONG KIM GAYMAN 275.00 11/06/2024 264308 JASON LAGUARDIA 275.00 11/06/2024 264309 LUPE MOLNER 275.00 11/06/2024 264310 MAHESH RAWAL 275.00 11/06/2024 264311 NANCY HEFFERNAN 275.00 11/06/2024 264312 RACHEL CLARK 275.00 11/06/2024 264313 ROBERT GILBERT 90.00 11/06/2024 264314 SALVADOR REYES 200.00 11/06/2024 264315 SHIZUKO SCOTT 54.64 11/06/2024 264316 STEPHEN MICKLAS 275.00 11/06/2024 264317 TALI MAU 100.00 11/06/2024 264318 WILLIAM DRAKE 275.00 11/07/2024 264319 ACS SUPPORT 26.00 11/14/2024 264320 AMERICAN FIDELITY ASSURANCE COMPANY 6,564.98 11/14/2024 264321 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,455.39 11/14/2024 264322 ANDY SAMAAN 200.00 11/14/2024 264323 BURRTEC WASTE/ 5455 Industrial pkwy 6,820.08 11/14/2024 264324 BURRTEC WASTE/ E. 111 MILL ST 160.23 11/14/2024 264325 C Wells Pipeline Materials, Inc 1,848.75 11/14/2024 264326 CHEM-TECH INTERNATIONAL INC 2,432.47 11/14/2024 264327 DAILY JOURNAL CORPORATION 331.20 11/14/2024 264328 DAVID SCHNEPP 150.00 11/14/2024 264329 DIEGO ROJAS 300.00 11/14/2024 264330 DIRECTV 64.49 11/14/2024 264331 ERIC GANDOLFI 300.00 11/14/2024 264332 EVERSOFT, INC 331.64 11/14/2024 264333 FIRST CHOICE SERVICES 45.00 11/14/2024 264334 HOSE-MAN, INC.1,830.62 11/14/2024 264335 JAMES CHAMBERS 100.00 11/14/2024 264336 K & L HARDWARE 45.86 11/14/2024 264337 KONICA MINOLTA BUSINESS SOLUTIONS 239.34 11/14/2024 264338 LOGICALIS, INC 1,356.68 11/14/2024 264339 MARGIE NEAL 100.00 11/14/2024 264340 OLINDO VIOLA 100.00 11/14/2024 264341 Priceless Concrete Coating LLC 2,800.00 11/14/2024 264342 Pro-West & Assoc., Inc 10,287.98 11/14/2024 264343 RAMONA GARCIA 300.00 11/14/2024 264344 RICARDO FLORES 100.00 11/14/2024 264345 RODRIGO ROBLES 205.98 11/14/2024 264346 RYAN HERCO FLOW SOLUTIONS 152.03 11/14/2024 264347 Schaeffer Manufacturing Company 2,869.49 11/14/2024 264348 SOUTH COAST A Q M D 26,834.08 11/14/2024 264349 SOUTHERN CALIFORNIA EDISON COMPANY 467,961.10 11/14/2024 264350 ULINE, INC.2,071.30 11/14/2024 264351 UNIFIRST CORPORATION 1,639.89 11/14/2024 264353 US BANK CORPORATE TRUST SERVICES 750.00 11/14/2024 264354 WESTERN WATER WORKS SUPPLY CO., INC 23,482.05 11/14/2024 264355 WIRENET COMMUNICATIONS INC 12,045.11 11/14/2024 264356 YO FIRE 1,012.85 11/19/2024 264357 Shirley M Dorsey 119.98 11/19/2024 264358 QUIANA NORRIS 100.00 PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 2 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/19/2024 264359 EK REAL ESTATE FUND I LLC 343.08 11/19/2024 264360 MCC EQUIPMENT 2,639.25 11/19/2024 264361 NPL CONSTRUCTION 2,526.42 11/19/2024 264362 VSS INTERNATIONAL INC 2,821.50 11/19/2024 264363 PATRICK HAMILTON 20.13 11/19/2024 264364 JOSEPH ARANDA 100.00 11/19/2024 264365 RICHARD DEWEY MULLINS 111 99.06 11/19/2024 264366 RICHARD NADEAU 94.13 11/19/2024 264367 ARMANDO S ROMO 75.00 11/19/2024 264368 RYAN MEDINA 150.00 11/19/2024 264369 SHARON BLOUDEK 36.05 11/19/2024 264370 EDDIE FEIWELES 24.99 11/19/2024 264371 James M Cobb 1,000.00 11/20/2024 264372 ACS SUPPORT 26.00 11/20/2024 264373 ALTERNATIVE HOSE INC 2,850.01 11/20/2024 264374 APPLEONE EMPLOYMENT SERVICE 1,002.99 11/20/2024 264375 AT&T 47.49 11/20/2024 264376 BURRTEC WASTE/ 5455 Industrial pkwy 266.50 11/20/2024 264377 BURRTEC WASTE/ E. 111 MILL ST 1,752.98 11/20/2024 264378 CALIFORNIA BANK & TRUST 116,284.02 11/20/2024 264379 CALIFORNIA BANK & TRUST 6,594.86 11/20/2024 264380 Chase Truck Mobile Service 3,428.66 11/20/2024 264382 CHEM-TECH INTERNATIONAL INC 4,935.38 11/20/2024 264383 Construction Station Flooring and Design Inc 4,841.00 11/20/2024 264384 DENTAL HEALTH SERVICES 158.10 11/20/2024 264385 DUKE'S ROOT CONTROL, INC.34,395.48 11/20/2024 264386 EQUIPMENTSHARE.COM INC 789.64 11/20/2024 264387 EUCLID MANAGERS, INSURANCE SERVICES INC.288.00 11/20/2024 264388 EYE MED VISION CARE 1,557.56 11/20/2024 264389 GeoTech Environmental Equipment, Inc.1,444.73 11/20/2024 264390 Isabel Hernandez 1,100.00 11/20/2024 264391 James Litho 2,391.80 11/20/2024 264392 Jovenville LLC 989.15 11/20/2024 264393 K & L HARDWARE 224.14 11/20/2024 264394 KONICA MINOLTA BUSINESS SOLUTIONS 276.91 11/20/2024 264395 SCEM Urgent Care Centers 405.00 11/20/2024 264397 Schaeffer Manufacturing Company 1,655.20 11/20/2024 264398 Sergio Hernandez 1,000.00 11/20/2024 264399 SOUTHERN CALIFORNIA EDISON COMPANY 25,509.36 11/20/2024 264400 SPECTRUM 13,243.16 11/20/2024 264401 ULINE, INC.900.45 11/20/2024 264402 UNIFIRST CORPORATION 803.26 11/20/2024 264403 UNITED SITE SERVICES OF CALIFORNIA, INC 454.18 11/20/2024 264404 US BANCORP SERVICE CENTER 55,983.06 11/20/2024 264409 WESTERN WATER WORKS SUPPLY CO., INC 3,265.82 11/20/2024 264410 YO FIRE 18,640.76 11/20/2024 264411 BRYAN LONDOT 200.00 11/20/2024 264412 JAQUELINE PEREZ 200.00 11/20/2024 264413 JOSE IBARRA GONZALEZ 200.00 11/20/2024 264414 OLINDO VIOLA 200.00 11/26/2024 264415 ALTERNATIVE HOSE INC 831.11 11/26/2024 264416 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,455.39 11/26/2024 264417 APPLEONE EMPLOYMENT SERVICE 359.28 11/26/2024 264418 AT&T 2,781.32 11/26/2024 264419 AUTOZONE PARTS 41.79 PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 3 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/26/2024 264420 CHEM-TECH INTERNATIONAL INC 2,432.47 11/26/2024 264421 COLONIAL LIFE, PREMIUM 491.64 11/26/2024 264422 Costin Public Outreach Group, Inc 1,035.00 11/26/2024 264423 DIRECTV 102.20 11/26/2024 264424 FedEx 111.98 11/26/2024 264425 HATFIELD BUICK 19.17 11/26/2024 264426 JURUPA COMMUNITY SERVICES DISTRICT 521.14 11/26/2024 264427 K & L HARDWARE 201.32 11/26/2024 264428 KONICA MINOLTA BUSINESS SOLUTIONS 277.58 11/26/2024 264429 LA VERNE POWER EQUIPMENT, INC.1,412.02 11/26/2024 264430 LOWE'S 1,575.82 11/26/2024 264431 MIdwest Motor Supply Co Inc 2,170.37 11/26/2024 264432 New Horizons Learning, LLC 395.00 11/26/2024 264433 O'REILLYS AUTO PARTS 1,501.14 11/26/2024 264434 Pacific Products and Service LLC 689.60 11/26/2024 264435 PETTY CASH 459.00 11/26/2024 264436 R. F. MacDonald Co., LLC 6,465.00 11/26/2024 264437 ROGERS, ANDERSON, MALODY & SCOTT, LLP 1,325.00 11/26/2024 264438 SINGLEWIRE SOFTWARE, LLC 16,462.48 11/26/2024 264439 SO CAL GAS 9,036.20 11/26/2024 264440 Southern California Water Coalition 2,000.00 11/26/2024 264441 Texas Life Insurance Company 514.71 11/26/2024 264442 Tri-Cities Answering Service & Call Center, Inc.1,230.55 11/26/2024 264443 UNIFIRST CORPORATION 1,877.41 11/26/2024 264445 UNIVAR SOLUTIONS USA, INC 11,434.50 11/26/2024 264446 US BANCORP SERVICE CENTER 43,365.12 11/26/2024 264451 West Coast Commercial Air Golden State Compressor, Inc.2,451.70 11/26/2024 264452 WESTERN WATER WORKS SUPPLY CO., INC 3,617.49 11/26/2024 264453 YO FIRE 4,081.58 11/26/2024 264454 ZOHO CORPORATION 8,852.00 11/26/2024 264455 Indian Springs High School, ASB 150.00 11/26/2024 264456 Cal trans 150.00 11/26/2024 264457 SAN BERNARDINO CNTY FIRE - OFC OF THE FIRE MARSHALL 150.00 11/26/2024 264458 THE COMMUNITY BUILDING GROUP LLC 141.81 11/26/2024 264459 SYNGERIA INVESTMENTS 118.88 BANK DRAFTS 11/04/2024 DFT0005410 GLOBAL PAYMENTS 24,855.01 11/04/2024 DFT0005411 MERCHANT BANKCD 932.78 11/05/2024 DFT0005386 CALPERS/ DEFERRED COMPENSATION 26,037.78 11/05/2024 DFT0005387 CALPERS/ RETIREMENT 61,048.83 11/05/2024 DFT0005391 STATE DISBURSEMENT UNIT 908.77 11/08/2024 DFT0005393 CA SDI Tax 4,060.61 11/08/2024 DFT0005394 CALPERS/ DEFERRED COMPENSATION 26,353.87 11/08/2024 DFT0005395 CALPERS/ RETIREMENT 60,534.67 11/08/2024 DFT0005396 Federal Payroll Tax 45,812.63 11/08/2024 DFT0005397 Medicare 11,149.17 11/08/2024 DFT0005398 STATE DISBURSEMENT UNIT 908.77 11/08/2024 DFT0005399 State Payroll Tax 18,703.49 11/13/2024 DFT0005409 FORTE, ACH DIRECT INC, ACH FEES 5,372.64 11/19/2024 DFT0005412 PayNearMe, Inc.348.25 11/22/2024 DFT0005400 CA SDI Tax 4,698.21 11/22/2024 DFT0005401 CALPERS/ DEFERRED COMPENSATION 26,653.38 11/22/2024 DFT0005402 CALPERS/ MEDICAL 255,142.50 11/22/2024 DFT0005403 CALPERS/ RETIREMENT 60,503.88 PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 4 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/22/2024 DFT0005404 Federal Payroll Tax 52,512.12 11/22/2024 DFT0005405 Medicare 13,081.00 11/22/2024 DFT0005406 Social Security 1,291.10 11/22/2024 DFT0005407 STATE DISBURSEMENT UNIT 908.77 11/22/2024 DFT0005408 State Payroll Tax 21,825.82 11/22/2024 DFT0005413 CA SDI Tax 150.33 11/22/2024 DFT0005414 Federal Payroll Tax 2,069.46 11/22/2024 DFT0005415 Medicare 482.02 11/22/2024 DFT0005416 State Payroll Tax 188.55 11/25/2024 DFT0005417 CBB 2,201.72 11/29/2024 DFT0005418 PayNearMe, Inc.159.20 ACH PAYMENTS 11/06/2024 10014904 AMAZON CAPITAL SERVICES, INC 395.54 11/06/2024 10014905 BARRY'S SECURITY SERVICES, INC 7,462.95 11/06/2024 10014907 CARBON ACTIVATED CORP 66,576.00 11/06/2024 10014908 CLEARFLY COMMUNATIONS 88.72 11/06/2024 10014909 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 40.00 11/06/2024 10014910 EVWD EMPLOYEES EVENTS ASSOC 388.49 11/06/2024 10014911 HARRINGTON INDUSTRIAL PLASTIC 117.03 11/06/2024 10014912 J COMM, INC.4,000.00 11/06/2024 10014913 JC LAW FIRM 5,122.50 11/06/2024 10014914 JOSE MILLAN 1,855.00 11/06/2024 10014915 LEGEND PUMP AND WELL SERVICES 17,855.00 11/06/2024 10014916 MANAGED MOBILE, INC.963.22 11/06/2024 10014917 MARLINK INC 468.75 11/06/2024 10014918 MIKE J. ROQUET CONSTRUCTION INC 14,999.23 11/06/2024 10014919 PSI WATER TECHNOLOGIES 1,185.09 11/06/2024 10014920 STAPLES BUSINESS ADVANTAGE 574.37 11/06/2024 10014921 UNDERGROUND SERVICE ALERT 509.50 11/06/2024 10014922 WHITE CAP LP 34.12 11/06/2024 10014923 Yahweh Pools 250.00 11/06/2024 10014924 EILEEN BATEMAN 200.00 11/06/2024 10014925 JERRY D ZAHARIAS 275.00 11/07/2024 10014926 EVWD EMPLOYEES EVENTS ASSOC 288.52 11/14/2024 10014927 ADCOMP SYSTEMS, INC 100.00 11/14/2024 10014928 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.6,700.00 11/14/2024 10014929 ALLISON MECHANICAL, INC 2,897.00 11/14/2024 10014930 AMAZON CAPITAL SERVICES, INC 4,741.44 11/14/2024 10014932 ANTHESIS 12,120.40 11/14/2024 10014933 ARCADIS U.S., INC 3,712.50 11/14/2024 10014934 ASBCSD 88.00 11/14/2024 10014935 BARRY'S SECURITY SERVICES, INC 7,443.75 11/14/2024 10014936 CALIFORNIA FUELS & LUBRICANTS 3,141.13 11/14/2024 10014937 CLARK PEST CONTROL 190.00 11/14/2024 10014938 CORE & MAIN LP 1,624.60 11/14/2024 10014939 CORELOGIC SOLUTIONS, LLC 403.81 11/14/2024 10014940 FERGUSON ENTERPRISES, INC.5,029.77 11/14/2024 10014941 GENESIS INDUSTRIAL SUPPLY, INC 4,881.50 11/14/2024 10014942 GRAINGER 2,714.05 11/14/2024 10014943 GROUP DELTA CONSULTANTS, INC 28,837.50 11/14/2024 10014944 HACH COMPANY 106,528.85 11/14/2024 10014945 HARRINGTON INDUSTRIAL PLASTIC 2,096.15 11/14/2024 10014946 INFOSEND, INC 90,154.05 11/14/2024 10014947 JC LAW FIRM 5,145.00 PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 5 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/14/2024 10014948 JOSE MILLAN 320.00 11/14/2024 10014949 MERLIN JOHNSON CONSTRUCTION 16,832.18 11/14/2024 10014950 MIKE J. ROQUET CONSTRUCTION INC 2,925.65 11/14/2024 10014951 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,026.74 11/14/2024 10014952 MUSICK, PEELER & GARRETT LLP 3,235.00 11/14/2024 10014953 PSI WATER TECHNOLOGIES 10,839.81 11/14/2024 10014954 RINCON CONSULTANTS, INC.6,179.50 11/14/2024 10014955 Safety Compliance Company 200.00 11/14/2024 10014956 SCN, SECURITY COMMUNICATION NETWORK, INC 165.00 11/14/2024 10014957 STERICYCLE, INC DBA SHRED-IT 350.96 11/14/2024 10014958 STEVE A. FILARSKY, ATTORNEY AT LAW 87.50 11/14/2024 10014959 Synagro - WWT, Inc 128,702.40 11/14/2024 10014960 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 575.93 11/14/2024 10014961 VERIZON WIRELESS 8,931.57 11/14/2024 10014963 VULCAN MATERIALS CO/ CALMAT CO 6,431.66 11/14/2024 10014964 WHITE CAP LP 35.87 11/14/2024 10014965 WOODARD & CURRAN INC.8,872.94 11/15/2024 10014966 ANAERGIA TECHNOLOGIES LLC 479,713.60 11/18/2024 10014967 CAROL CALES 568.35 11/18/2024 10014968 DAVID HERNANDEZ 600.74 11/18/2024 10014969 ED KING 850.00 11/18/2024 10014970 ELISEO OCHOA 575.09 11/18/2024 10014971 JOHN MURA 727.21 11/18/2024 10014972 MARTHA T DURAN 850.00 11/18/2024 10014973 REBECCA KASTEN 669.44 11/18/2024 10014974 RICHARD BECERRA 727.21 11/20/2024 10014975 124 Productions 2,187.50 11/20/2024 10014976 ACI PAYMENTS INC.46.25 11/20/2024 10014977 ADCOMP SYSTEMS, INC 319.29 11/20/2024 10014978 ALBERT A. WEBB ASSOCIATES 288.00 11/20/2024 10014979 ALLISON MECHANICAL, INC 6,356.00 11/20/2024 10014980 AMAZON CAPITAL SERVICES, INC 3,107.51 11/20/2024 10014981 AMERICAN RENTALS, INC 83.88 11/20/2024 10014982 BARRY'S SECURITY SERVICES, INC 7,549.23 11/20/2024 10014983 BOOT BARN, INC 689.80 11/20/2024 10014984 CLINICAL LAB OF S B 16,779.00 11/20/2024 10014985 EVWD EMPLOYEES EVENTS ASSOC 388.49 11/20/2024 10014986 FERGUSON ENTERPRISES, INC.6,422.98 11/20/2024 10014987 FMB TRUCK OUTFITTERS, INC 114.05 11/20/2024 10014988 FRONTIER COMMUNICATIONS 1,313.00 11/20/2024 10014989 GENESIS INDUSTRIAL SUPPLY, INC 455.51 11/20/2024 10014990 Golf Cars of Riverside, Inc 58.50 11/20/2024 10014991 GRAINGER 187.32 11/20/2024 10014992 GRANICUS, LLC 13,333.03 11/20/2024 10014993 HydroPro Solutions 6,343.27 11/20/2024 10014994 JOSE MILLAN 5,020.00 11/20/2024 10014995 KRIEGER & STEWART, INCORPORATED 4,648.72 11/20/2024 10014996 LEGEND PUMP AND WELL SERVICES 11,120.00 11/20/2024 10014997 LINCOLN NATIONAL LIFE INS CO.2,417.98 11/20/2024 10014998 MANAGED MOBILE, INC.450.60 11/20/2024 10014999 Marvin's Mobile Truck Wash 1,900.00 11/20/2024 10015000 MCMASTER-CARR 670.71 11/20/2024 10015001 MIKE J. ROQUET CONSTRUCTION INC 9,948.00 11/20/2024 10015002 MINUTEMAN PRESS OF RANCHO CUCAMONGA 803.22 11/20/2024 10015003 MOBILE OCCUPATIONAL SERVICES, INC 106.50 PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 6 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/20/2024 10015004 QUADIENT, INC 409.51 11/20/2024 10015005 RESOLUTE 10,000.00 11/20/2024 10015006 SG CREATIVE, LLC 6,325.00 11/20/2024 10015007 STAPLES BUSINESS ADVANTAGE 126.90 11/20/2024 10015008 TSR PERFORMANCE 2,385.28 11/20/2024 10015009 VALERO FLEET, WEX BANK 20,697.36 11/20/2024 10015010 WHITE CAP LP 35.87 11/26/2024 10015011 AMAZON CAPITAL SERVICES, INC 3,182.13 11/26/2024 10015012 ASBCSD 38.00 11/26/2024 10015013 BARRY'S SECURITY SERVICES, INC 4,496.39 11/26/2024 10015014 CLARK PEST CONTROL 167.00 11/26/2024 10015015 CORE & MAIN LP 1,035.50 11/26/2024 10015016 FERGUSON ENTERPRISES, INC.207.97 11/26/2024 10015017 FRONTIER COMMUNICATIONS 944.53 11/26/2024 10015018 GRAINGER 199.05 11/26/2024 10015019 GRANICUS, LLC 1,400.00 11/26/2024 10015020 J COMM, INC.23,000.00 11/26/2024 10015021 LEGEND PUMP AND WELL SERVICES 11,120.00 11/26/2024 10015022 MANAGED MOBILE, INC.1,458.34 11/26/2024 10015023 MIKE J. ROQUET CONSTRUCTION INC 21,756.11 11/26/2024 10015024 MINUTEMAN PRESS OF RANCHO CUCAMONGA 800.89 11/26/2024 10015025 QUINN COMPANY 5,143.30 11/26/2024 10015026 SAFETY KLEEN SYSTEMS, INC.384.62 11/26/2024 10015027 Synagro - WWT, Inc 117,404.69 11/26/2024 10015028 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 521.42 11/26/2024 10015029 WATER SYSTEMS CONSULTING, INC 10,596.12 11/26/2024 10015030 WATEREUSE ASSOCIATION 5,841.13 11/26/2024 10015031 WAXIE SANITARY SUPPLY 1,870.12 TOTAL 3,288,629.11$ PAYMENT REGISTER NOVEMBER 1, 2024 - NOVEMBER 30, 2024 Page 7 of 7 Agenda Item #3d January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #3d Consent Item 1 2 9 8 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for November 2024 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, November 30, 2024. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 26, 2024 for fiscal year 2024- 25. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of November 30, 2024. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #3d January 8, 20252 Meeting Date: January 8, 2025 Agenda Item #3d Consent Item 1 2 9 8 ATTACHMENTS 1. November 2024 Financial Statement Monthly Review 2. November 2024 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 1 The following is a highlight summary of the District’s financial results as of November 30, 2024. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at November 30, 2024 are $412.64 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 26.81 $ 7.89 $ 4.65 $ 39.35 Utility Plant, Net 114.40 29.98 176.05 320.43 Other Assets 29.28 7.97 15.61 52.86 Current Liabilities 8.13 0.23 6.65 15.01 Long Term Liabilities 46.55 11.20 177.95 235.70 Beginning Net Position 108.97 33.00 9.60 151.57 Change in Equity 6.06 1.08 2.12 9.26 TOTAL NET $ 115.03 $ 34.08 $ 11.72 $ 160.83 Cash and Investments Cash and Investments are $39.35 million for the month of November, an increase of $1.33 million from the prior month. In November, the District paid $480 thousand for construction retention costs incurred in June 2024. The District’s Due from Other Governments includes claim #32 to the State of California for the SRF Loan Proceeds as well as Retention Receivables from SBVMWD bringing the ending balance as of November 30, 2024 to $14.9 million. $0 $5 $10 $15 $20 $25 $30 $35 $40 $45 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 2 Statement of Revenues & Expenses Total Revenues & Expenses through November 30, 2024 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 16.59 $ 3.49 $ 6.42 $ 26.50 Expense 10.53 2.41 4.31 17.25 Water Sales by Tier Water Sales for the month ending November 30, 2024 were $1.6M; 107K over staff projections for the month and $954K over projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending November 30, 2024. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget-to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 3 Water Sales by Customer Class The table below shows the District’s water sales for the month of November 2024 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 897,792$ 835,000$ 62,792$ 8% Multi-Family 297,255 337,000 (39,745) -12% Commercial 124,633 134,000 (9,367) -7% Irrigation 274,477 181,000 93,477 52% TOTAL $ 1,594,157 $ 1,487,000 $ 107,157 7% The following table displays customer class by tier for the month of November 2024: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 353,539$ 366,000$ (12,461)$ -3% Residential Tier 2 277,800 238,000 39,800 17% Residential Tier 3 266,453 231,000 35,453 15% Multi-Family Tier 1 142,993 149,000 (6,007) -4% Multi-Family Tier 2 47,120 50,000 (2,880) -6% Multi-Family Tier 3 107,142 138,000 (30,858) -22% Commercial Tier 1 87,734 84,000 3,734 4% Commercial Tier 2 8,249 8,000 249 3% Commercial Tier 3 28,650 42,000 (13,350) -32% Irrigation Tier 2 73,371 75,000 (1,629) -2% Irrigation Tier 3 201,106 106,000 95,106 90% TOTAL $ 1,594,157 $ 1,487,000 $ 107,157 7% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 4 The chart below is a comparative illustration of Water Revenue year-to-date compared to last year’s Water Revenue year-to-date as of November. As noted in the graph, Water Revenue experienced an increase over last year. Water consumption increased 259.54 million gallons (347.0K HCF) compared to November of 2023 and water sales were up $1.49 million for all three tiers combined. $0 $2 $4 $6 $8 $10 $12 $14 $16 11/30/2023 11/30/2024 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total - $13,503,804 Total - $14,968,318 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 5 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2023-24 and FY 2024-25. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 6 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2023-24 and FY 2024-25. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING NOVEMBER 30, 2024 page | 7 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2023-24 and FY 2024-25. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 - Cash and Cash EquivalentsCash and Cash Equivalents 5,757,608.32$ 1,800,251.01$ 1,024,870.98$ 8,582,730.31$ 02 - InvestmentsInvestments 13,207,888.92 2,141,948.97 - 15,349,837.89 03 - Accounts Receivable, NetAccounts Receivable, Net 5,341,548.94 351,017.49 667,029.83 6,359,596.26 14*05 - Other ReceivablesOther Receivables 8,885,630.91 - - 8,885,630.91 07.1 - Due from Reclamation FundDue from Reclamation Fund - 1,954,286.35 - 1,954,286.35 06 - Due from other GovernmentsDue from Other Governments - - 14,918,835.09 14,918,835.09 08 - InventoryInventory 1,422,368.47 6,721.16 - 1,429,089.63 09 - Prepaid ExpensesPrepaid Expenses 721,355.65 42,012.11 - 763,367.76 35,336,401.21 6,296,237.09 16,610,735.90 58,243,374.20 Non-Current Assets: 10 - Restricted Cash and Cash EquivalentsRestricted Cash and Cash Equivalents 7,848,562.42 3,943,424.42 3,630,159.00 15,422,145.84 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated 6,525,571.81 2,861,780.97 27,345.00 9,414,697.78 13 - Capital Assets, NetCapital Assets, Net 114,396,157.95 29,984,535.08 176,049,146.27 320,429,839.30 128,770,292.18 36,789,740.47 179,706,650.27 345,266,682.92 Total Assets:164,106,693.39 43,085,977.56 196,317,386.17 403,510,057.12 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 553,094.33 259,347.41 - 812,441.74 25 - Deferred Outflow - PensionsDeferred Outflows - Pensions 5,825,739.90 2,496,746.10 - 8,322,486.00 170,485,527.62 45,842,071.07 196,317,386.17 412,644,984.86 Current Liabilities: 22 - PayablesAccounts Payable and Accrued Expenses 5,621,656.00 108,779.58 196,919.00 5,927,354.58 29 - Due to Water FundDue to Water Fund - - - - 29.1 - Due to Sewer FundDue to Sewer Fund - - 1,954,286.35 1,954,286.35 23 - Payroll LiabilitiesAccrued Payroll and Benefits - - - - 15 - Customer Service DepositsCustomer Service Deposits 1,487,387.47 - - 1,487,387.47 16 - Construction Advances and RetentionsConstruction Advances and Retentions 118,865.62 2,326.48 - 121,192.10 17 - Interest PayableAccrued Interest Payable 203,649.00 24,710.75 - 228,359.75 18 - Current Portion of Compensated AbsencesCurrent Portion of Compensated Absences 305,526.87 91,983.03 35,192.47 432,702.37 19 - Current Portion of Long-Term DebtCurrent Portion of Long-Term Debt 396,500.28 - 4,462,664.00 4,859,164.28 8,133,585.24 227,799.84 6,649,061.82 15,010,446.90 Non-Current Liabilities: 20 - Compensated Absences, less current portionCompensated Absences, less current portion 564,836.29 188,238.70 151,825.78 904,900.77 28 - Net Pension LiabilityNet Pension Liability 10,393,552.23 4,470,610.00 - 14,864,162.23 21 - Long Term DebtLong Term Debt, Less Current Portion 35,593,613.64 6,540,154.00 177,802,415.08 219,936,182.72 27 - Other LiabilitiesOther Liabilities 1,173.64 - - 1,173.64 46,553,175.80 11,199,002.70 177,954,240.86 235,706,419.36 Total Liabilities:54,686,761.04 11,426,802.54 184,603,302.68 250,716,866.26 Deferred Inflows Of Resources 26 - Deferred Inflows - PensionsDeferred Inflows - Pensions 765,208.10 327,945.90 - 1,093,154.00 55,451,969.14 11,754,748.44 184,603,302.68 251,810,020.26 31 - EquityEquity 108,974,824.48 33,004,352.07 9,596,288.16 151,575,464.71 108,974,824.48 33,004,352.07 9,596,288.16 151,575,464.71 Total RevenueTotal Revenue 16,590,900.41 3,494,262.52 6,424,694.83 26,509,857.76 Total ExpenseTotal Expense 10,532,166.41 2,411,291.96 4,306,899.50 17,250,357.87 6,058,734.00 1,082,970.56 2,117,795.33 9,259,499.89 115,033,558.48 34,087,322.63 11,714,083.49 160,834,964.60 170,485,527.62$ 45,842,071.07$ 196,317,386.17$ 412,644,984.86$ Unaudited As of November 30, 2024 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Liabilities and Deferred Inflows of Resources: Total Non-Current Liabilities: Page 1 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 1,594,155.78$ 10,338,644.06$ 17,920,000.00$ -$ -$ -$ -$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 8,340,146.47$ 42 - Meter ChargesMeter Charges 867,203.24 4,320,906.47 10,525,000.00 - - - - - - 10,525,000.00 6,204,093.53 43 - PenaltiesPenalties 54,909.95 253,847.71 416,000.00 5,376.37 28,337.50 110,000.00 - - 60,000.00 586,000.00 303,814.79 44 - Wastewater System ChargesWastewater System Charges - - - 550,836.94 2,809,467.46 6,515,000.00 - - - 6,515,000.00 3,705,532.54 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,030,048.53 5,388,309.10 12,233,000.00 12,233,000.00 6,844,690.90 46 - Other Operating RevenueOther Operating Revenue 284,652.13 1,573,527.81 115,000.00 10,392.27 628,107.43 5,000.00 9,333.20 723,176.26 2,058,000.00 2,178,000.00 (746,811.50) 47 - Non Operating RevenueNon Operating Revenue 9,803.67 103,974.36 520,000.00 - 28,350.13 100,000.00 - - 280,000.00 900,000.00 767,675.51 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:2,810,724.77 16,590,966.09 29,496,000.00 566,605.58 3,494,262.52 6,730,000.00 1,039,381.73 6,424,694.83 15,703,000.00 51,929,000.00 25,419,076.56 - - - - - - - - Expense by Category 51 - LaborLabor 432,151.01 2,249,117.07 6,501,500.00 126,716.93 632,306.38 1,812,500.00 74,509.74 362,362.08 1,071,000.00 9,385,000.00 6,141,214.47 52 - Temporary LaborTemporary Labor 3,158.20 16,500.09 32,900.00 1,353.51 7,071.51 14,100.00 - - - 47,000.00 23,428.40 56 - BenefitsBenefits 149,643.22 1,540,219.68 3,017,900.00 38,377.91 386,896.04 809,100.00 24,625.53 228,047.72 481,000.00 4,308,000.00 2,152,836.56 63 - Contract ServicesContract Services 329,551.85 2,263,211.91 6,042,700.00 122,326.33 736,596.51 1,942,050.00 160,421.73 1,345,693.12 3,379,000.00 11,363,750.00 7,018,248.46 65 - Professional DevelopmentProfessional Development 1,218.26 91,286.59 316,000.00 136.52 33,400.42 116,000.00 - 5,044.29 20,000.00 452,000.00 322,268.70 53 - OvertimeOvertime 52,594.19 232,617.04 417,400.00 5,318.79 13,805.91 26,600.00 25,025.67 131,836.61 125,000.00 569,000.00 190,740.44 62 - Materials and SuppliesMaterials and Supplies 186,527.24 823,693.24 1,847,500.00 6,897.12 72,967.63 173,750.00 15,068.73 163,372.42 787,000.00 2,808,250.00 1,748,216.71 64 - UtilitiesUtilities 276,009.57 1,446,801.96 4,101,900.00 17,441.75 87,226.27 301,100.00 14,172.87 1,205,429.00 1,821,000.00 6,224,000.00 3,484,542.77 52 - Temporary LaborTemporary Labor 3,158.20 16,500.09 32,900.00 1,353.51 7,071.51 14,100.00 - - - 47,000.00 23,428.40 67 - OtherOther 8,696.20 1,123,829.72 1,939,300.00 3,064.85 337,180.62 794,700.00 - 818,115.65 - 2,734,000.00 454,874.01 54 - StandbyStandby 6,540.95 30,316.28 65,000.00 355.35 1,494.82 2,000.00 6,334.15 30,561.05 55,000.00 122,000.00 59,627.85 61 - Water SupplyWater Supply - - 833,000.00 - - - - - - 833,000.00 833,000.00 71 - Debt ServiceDebt Service - 407,298.00 2,662,000.00 - 48,852.75 482,000.00 - - 7,731,000.00 10,875,000.00 10,418,849.25 81 - Capital ImprovementCapital Improvement 36,602.92 260,859.05 558,000.00 - - - - - 150,000.00 708,000.00 447,140.95 82 - Capital OutlayCapital Outlay - 290,840.42 1,128,000.00 - 46,421.59 242,000.00 - 16,437.56 83,000.00 1,453,000.00 1,099,300.43 83 - Accounting Income Add backAccounting Income Add back (36,602.92) (260,859.05) - - - - - - - - 260,859.05 88 - Transfer from ReservesTransfer to Reserves - - - - - - - - - - - 99 - 99Transfer from Reserves - - - - - - - - - - - Expense Total:1,449,248.89 10,532,232.09 29,496,000.00 323,342.57 2,411,291.96 6,730,000.00 320,158.42 4,306,899.50 15,703,000.00 51,929,000.00 34,678,576.45 Total Surplus (Deficit):1,361,475.88$ 6,058,734.00$ -$ 243,263.01$ 1,082,970.56$ -$ 719,223.31$ 2,117,795.33$ -$ -$ (9,259,499.89)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended November 30, 2024 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 1,594,155.78$ 10,338,644.06$ 17,920,000.00$ -$ -$ -$ -$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 8,340,146.47$ 42 - Meter ChargesMeter Charges 867,203.24 4,320,906.47 10,525,000.00 - - - - - - 10,525,000.00 6,204,093.53 43 - PenaltiesPenalties 54,909.95 253,847.71 416,000.00 5,376.37 28,337.50 110,000.00 - - 60,000.00 586,000.00 303,814.79 44 - Wastewater System ChargesWastewater System Charges - - - 550,836.94 2,809,467.46 6,515,000.00 - - - 6,515,000.00 3,705,532.54 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,030,048.53 5,388,309.10 12,233,000.00 12,233,000.00 6,844,690.90 46 - Other Operating RevenueOther Operating Revenue 284,652.13 1,573,527.81 115,000.00 10,392.27 628,107.43 5,000.00 9,333.20 723,176.26 2,058,000.00 2,178,000.00 (746,811.50) 47 - Non Operating RevenueNon Operating Revenue 9,803.67 103,974.36 520,000.00 - 28,350.13 100,000.00 - - 280,000.00 900,000.00 767,675.51 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) Revenue Total:2,810,724.77 16,590,966.09 29,496,000.00 566,605.58 3,494,262.52 6,730,000.00 1,039,381.73 6,424,694.83 15,703,000.00 51,929,000.00 25,419,076.56 Program: 1000 - Governing Board Total:1000 - Governing Board 12,721.95 68,557.84 228,200.00 5,066.65 28,061.44 97,800.00 - - - 326,000.00 229,380.72 Program: 2000 - General Administration Total:2000 - General Administration 44,618.58 374,138.96 911,400.00 18,066.76 156,123.17 390,600.00 - - - 1,302,000.00 771,737.87 Program: 2100 - Human Resources Total:2100 - Human Resources 32,056.44 1,556,912.59 2,530,500.00 13,738.45 432,510.63 1,084,500.00 - 818,115.65 - 3,615,000.00 807,461.13 Program: 2200 - Public Affairs Total:2200 - Public Affairs 57,814.20 303,617.57 1,059,100.00 24,777.37 121,332.10 453,900.00 - - - 1,513,000.00 1,088,050.33 Program: 2300 - Conservation Total:2300 - Conservation 20,546.19 (50,295.31) 651,000.00 - - - - - - 651,000.00 701,295.31 Program: 3000 - Finance Total:3000 - Finance & Accounting 57,815.16 430,792.14 978,250.00 24,777.78 185,430.00 419,250.00 - - - 1,397,500.00 781,277.86 Program: 3200 - Information Technology Total:3200 - Information Technology 106,234.43 635,748.61 1,323,700.00 45,528.87 272,463.41 567,300.00 - - - 1,891,000.00 982,787.98 Program: 3300 - Customer Service Total:3300 - Customer Service 103,510.04 651,807.46 1,548,400.00 44,412.67 276,752.68 663,600.00 - - - 2,212,000.00 1,283,439.86 Program: 3400 - Meter Services Total:3400 - Meter Services 19,935.37 123,920.18 304,000.00 - - - - - - 304,000.00 180,079.82 Program: 4000 - Engineering Surplus Total:4000 - Engineering 39,572.86 227,640.49 924,700.00 16,959.71 92,457.53 396,300.00 - - - 1,321,000.00 1,000,901.98 Program: 5000 - Water Production Total:5000 - Water Production 345,665.32 1,948,910.79 6,185,000.00 - - - - - - 6,185,000.00 4,236,089.21 Program: 5100 - Water Treatment Total:5100 - Water Treatment 117,270.50 613,586.95 1,629,000.00 - - - - - - 1,629,000.00 1,015,413.05 Program: 5200 - Water Quality Total:5200 - Water Quality 37,456.41 223,385.73 605,000.00 - - - - - - 605,000.00 381,614.27 Program: 6000 - Maintenance Administration Total:6000 - Maintenance Administration 26,635.67 163,180.59 396,900.00 2,940.23 18,503.15 44,100.00 - - - 441,000.00 259,316.26 Program: 6100 - Water Maintenance Total:6100 - Water Maintenance 276,752.92 1,472,532.26 3,711,250.00 - - - - - - 3,711,250.00 2,238,717.74 Program: 6200 - Wastewater Collection Total:6200 - Wastewater Collection - - - 74,896.44 310,518.08 962,250.00 - - - 962,250.00 651,731.92 Program: 6200 - Wastewater Collection Total:6300 - Water Reclamation - - - - - - 320,158.42 3,472,346.29 7,739,000.00 7,739,000.00 4,266,653.71 Program: 7000 - Facilities Maintenance Total:7000 - Facilities Maintenance 113,334.88 838,375.84 1,527,400.00 36,188.59 314,269.46 654,600.00 - - - 2,182,000.00 1,029,354.70 Program: 7100 - Fleet Maintenance Total:7100 - Fleet Maintenance 37,307.97 251,280.98 634,200.00 15,989.05 107,595.97 271,800.00 - - - 906,000.00 547,123.05 Program: 8000 - Capital Total:8000 - Capital - 698,138.42 4,348,000.00 - 95,274.34 724,000.00 - 16,437.56 7,964,000.00 13,036,000.00 12,226,149.68 Total Surplus (Deficit):1,361,475.88$ 6,058,734.00$ -$ 243,263.01$ 1,082,970.56$ -$ 719,223.31$ 2,117,795.33$ -$ -$ (9,259,499.89)$ . WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended November 30, 2024 Unaudited RECLAMATION Page 3 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 1,594,155.78$ 10,338,644.06$ 17,920,000.00$ -$ -$ -$ -$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 8,340,146.47$ 42 - Meter ChargesMeter Charges 867,203.24 4,320,906.47 10,525,000.00 - - - - - - 10,525,000.00 6,204,093.53 43 - PenaltiesPenalties 54,909.95 253,847.71 416,000.00 5,376.37 28,337.50 110,000.00 - - 60,000.00 586,000.00 303,814.79 44 - Wastewater System ChargesWastewater System Charges - - - 550,836.94 2,809,467.46 6,515,000.00 - - - 6,515,000.00 3,705,532.54 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,030,048.53 5,388,309.10 12,233,000.00 12,233,000.00 6,844,690.90 46 - Other Operating RevenueOther Operating Revenue 284,652.13 1,573,527.81 115,000.00 10,392.27 628,107.43 5,000.00 9,333.20 723,176.26 2,058,000.00 2,178,000.00 (746,811.50) 47 - Non Operating RevenueNon Operating Revenue 9,803.67 103,974.36 520,000.00 - 28,350.13 100,000.00 - - 280,000.00 900,000.00 767,675.51 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:2,810,724.77 16,590,966.09 29,496,000.00 566,605.58 3,494,262.52 6,730,000.00 1,039,381.73 6,424,694.83 15,703,000.00 51,929,000.00 25,419,076.56 - - - - - - - - Program: 1000 - Governing Board - - - - - 51 - LaborLabor 7,466.61$ 35,646.31$ 99,400.00$ 3,199.97$ 15,276.95$ 42,600.00$ -$ -$ -$ 142,000.00$ 91,076.74$ 56 - BenefitsBenefits 4,267.41 21,207.99 63,000.00 1,828.88 9,089.10 27,000.00 - - - 90,000.00 59,702.91 62 - Materials and SuppliesMaterials and Supplies - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 63 - Contract ServicesContract Services - 2,642.65 39,200.00 - 1,118.25 16,800.00 - - - 56,000.00 52,239.10 65 - Professional DevelopmentProfessional Development 987.93 9,060.89 24,500.00 37.80 2,577.14 10,500.00 - - - 35,000.00 23,361.97 Program: 1000 - Governing Board Total:12,721.95 68,557.84 228,200.00 5,066.65 28,061.44 97,800.00 - - - 326,000.00 229,380.72 - - - - - - Program: 2000 - General Administration - - - - - 51 - LaborLabor 32,070.36 177,747.43 434,700.00 13,744.44 76,177.26 186,300.00 - - - 621,000.00 367,075.31 52 - Temporary LaborTemporary Labor 1,618.20 7,365.09 21,000.00 693.51 3,156.51 9,000.00 - - - 30,000.00 19,478.40 53 - OvertimeOvertime 416.01 1,183.18 2,800.00 178.29 507.07 1,200.00 - - - 4,000.00 2,309.75 56 - BenefitsBenefits 8,423.65 101,382.34 186,900.00 2,554.65 39,227.65 80,100.00 - - - 267,000.00 126,390.01 62 - Materials and SuppliesMaterials and Supplies 88.83 286.11 4,200.00 38.07 122.61 1,800.00 - - - 6,000.00 5,591.28 63 - Contract ServicesContract Services 1,901.72 46,174.01 151,200.00 815.02 19,788.86 64,800.00 - - - 216,000.00 150,037.13 64 - UtilitiesUtilities 99.81 1,268.67 2,800.00 42.78 543.73 1,200.00 - - - 4,000.00 2,187.60 65 - Professional DevelopmentProfessional Development - 38,732.13 107,800.00 - 16,599.48 46,200.00 - - - 154,000.00 98,668.39 Program: 2000 - General Administration Total:44,618.58 374,138.96 911,400.00 18,066.76 156,123.17 390,600.00 - - - 1,302,000.00 771,737.87 - - - - - - Program: 2100 - Human Resources - - - - - - 51 - LaborLabor 18,012.74 89,796.51 247,100.00 7,719.74 38,484.16 105,900.00 - - - 353,000.00 224,719.33 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 221.26 649.94 2,100.00 94.82 278.55 900.00 - - - 3,000.00 2,071.51 56 - BenefitsBenefits 5,372.25 90,746.82 149,800.00 2,302.37 38,859.35 64,200.00 - - - 214,000.00 84,393.83 62 - Materials and SuppliesMaterials and Supplies - 355.27 3,500.00 - 152.25 1,500.00 - - - 5,000.00 4,492.48 63 - Contract ServicesContract Services 1,012.85 31,539.61 235,200.00 434.08 13,516.98 100,800.00 - - - 336,000.00 290,943.41 64 - UtilitiesUtilities 55.71 312.27 1,400.00 23.87 133.82 600.00 - - - 2,000.00 1,553.91 65 - Professional DevelopmentProfessional Development 230.33 11,346.83 41,300.00 98.72 3,904.90 17,700.00 - - - 59,000.00 43,748.27 67 - OtherOther 7,151.30 1,332,165.34 1,850,100.00 3,064.85 337,180.62 792,900.00 - 818,115.65 - 2,643,000.00 155,538.39 Program: 2100 - Human Resources Total:32,056.44 1,556,912.59 2,530,500.00 13,738.45 432,510.63 1,084,500.00 - 818,115.65 - 3,615,000.00 807,461.13 - - - - - - Program: 2200 - Public Affairs - - - - - - 51 - LaborLabor 21,975.51 109,877.55 361,900.00 9,418.09 47,090.45 155,100.00 - - - 517,000.00 360,032.00 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 1,687.54 3,073.74 11,900.00 723.22 1,317.30 5,100.00 - - - 17,000.00 12,608.96 56 - BenefitsBenefits 4,960.51 44,642.86 107,100.00 2,125.81 19,131.64 45,900.00 - - - 153,000.00 89,225.50 62 - Materials and SuppliesMaterials and Supplies 1,644.79 8,200.94 67,200.00 704.91 3,514.68 28,800.00 - - - 96,000.00 84,284.38 63 - Contract ServicesContract Services 27,356.60 127,210.25 443,100.00 11,724.24 45,729.92 189,900.00 - - - 633,000.00 460,059.83 64 - UtilitiesUtilities 189.25 1,354.07 24,500.00 81.10 580.31 10,500.00 - - - 35,000.00 33,065.62 65 - Professional DevelopmentProfessional Development - 9,258.16 43,400.00 - 3,967.80 18,600.00 - - - 62,000.00 48,774.04 Program: 2200 - Public Affairs Total:57,814.20 303,617.57 1,059,100.00 24,777.37 121,332.10 453,900.00 - - - 1,513,000.00 1,088,050.33 - - - - - - Program: 2300 - Conservation - - - - - - 51 - LaborLabor 8,934.40 44,672.00 123,000.00 - - - - - - 123,000.00 78,328.00 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 963.24 2,470.92 7,000.00 - - - - - - 7,000.00 4,529.08 56 - BenefitsBenefits 3,023.26 13,339.77 44,000.00 - - - - - - 44,000.00 30,660.23 62 - Materials and SuppliesMaterials and Supplies 2,559.00 23,976.57 63,000.00 - - - - - - 63,000.00 39,023.43 63 - Contract ServicesContract Services 2,363.74 62,429.03 291,000.00 - - - - - - 291,000.00 228,570.97 64 - UtilitiesUtilities 46.57 7,982.36 26,000.00 - - - - - - 26,000.00 18,017.64 65 - Professional DevelopmentProfessional Development - 2,899.55 12,000.00 - - - - - - 12,000.00 9,100.45 67 - OtherOther 2,655.98 (208,065.51) 85,000.00 - - - - - - 85,000.00 293,065.51 Program: 2300 - Conservation Total:20,546.19 (50,295.31) 651,000.00 - - - - - - 651,000.00 701,295.31 Program: 3000 - Finance & Accounting - - - - - - 51 - LaborLabor 41,614.15 207,853.78 576,100.00 17,834.65 89,080.24 246,900.00 - - - 823,000.00 526,065.98 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 1,734.40 3,544.24 9,100.00 743.31 1,518.93 3,900.00 - - - 13,000.00 7,936.83 56 - BenefitsBenefits 12,546.73 142,547.52 268,100.00 5,377.02 62,609.05 114,900.00 - - - 383,000.00 177,843.43 62 - Materials and SuppliesMaterials and Supplies 370.24 2,562.89 4,200.00 158.67 1,098.33 1,800.00 - - - 6,000.00 2,338.78 63 - Contract ServicesContract Services 1,447.32 66,251.99 97,650.00 620.28 27,681.27 41,850.00 - - - 139,500.00 45,566.74 64 - UtilitiesUtilities 102.32 575.14 2,800.00 43.85 246.50 1,200.00 - - - 4,000.00 3,178.36 65 - Professional DevelopmentProfessional Development - 7,456.58 20,300.00 - 3,195.68 8,700.00 - - - 29,000.00 18,347.74 67 - OtherOther - - - - - - - - - - - Program: 3000 - Finance & Accounting Total:57,815.16 430,792.14 978,250.00 24,777.78 185,430.00 419,250.00 - - - 1,397,500.00 781,277.86 - - - - - - Month Ended November 30, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended November 30, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 - LaborLabor 23,134.73 115,673.57 340,900.00 9,914.87 49,574.43 146,100.00 - - - 487,000.00 321,752.00 52 - Temporary LaborTemporary Labor 1,540.00 9,135.00 11,900.00 660.00 3,915.00 5,100.00 - - - 17,000.00 3,950.00 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 8,697.81 128,396.48 196,000.00 3,727.49 55,026.76 84,000.00 - - - 280,000.00 96,576.76 62 - Materials and SuppliesMaterials and Supplies 3,153.35 28,427.40 59,500.00 1,351.43 12,183.13 25,500.00 - - - 85,000.00 44,389.47 63 - Contract ServicesContract Services 68,252.56 348,605.70 703,500.00 29,251.09 149,402.46 301,500.00 - - - 1,005,000.00 506,991.84 64 - UtilitiesUtilities 1,455.98 5,422.96 8,400.00 623.99 2,324.13 3,600.00 - - - 12,000.00 4,252.91 65 - Professional DevelopmentProfessional Development - 87.50 3,500.00 - 37.50 1,500.00 - - - 5,000.00 4,875.00 Program: 3200 - Information Technology Total:106,234.43 635,748.61 1,323,700.00 45,528.87 272,463.41 567,300.00 - - - 1,891,000.00 982,787.98 - - - - - - Program: 3300 - Customer Service - - - - - - 51 - LaborLabor 33,273.86 173,679.63 480,200.00 14,260.21 74,433.87 205,800.00 - - - 686,000.00 437,886.50 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 1,209.39 2,485.72 4,900.00 518.30 1,065.29 2,100.00 - - - 7,000.00 3,448.99 56 - BenefitsBenefits 11,842.30 112,527.97 227,500.00 5,075.03 48,224.53 97,500.00 - - - 325,000.00 164,247.50 62 - Materials and SuppliesMaterials and Supplies 23.56 510.36 4,900.00 10.10 218.73 2,100.00 - - - 7,000.00 6,270.91 63 - Contract ServicesContract Services 48,302.66 315,350.63 702,800.00 20,701.13 135,150.27 301,200.00 - - - 1,004,000.00 553,499.10 64 - UtilitiesUtilities 9,969.35 42,236.55 112,700.00 3,847.90 17,206.62 48,300.00 - - - 161,000.00 101,556.83 65 - Professional DevelopmentProfessional Development - 1,057.86 11,200.00 - 453.37 4,800.00 - - - 16,000.00 14,488.77 67 - OtherOther (1,111.08) 3,958.74 4,200.00 - - 1,800.00 - - - 6,000.00 2,041.26 Program: 3300 - Customer Service Total:103,510.04 651,807.46 1,548,400.00 44,412.67 276,752.68 663,600.00 - - - 2,212,000.00 1,283,439.86 - - - - - - Program: 3400 - Meter Services - - - - - - 51 - LaborLabor 13,168.00 65,840.01 181,000.00 - - - - - - 181,000.00 115,159.99 53 - OvertimeOvertime 1,080.19 1,573.99 6,000.00 - - - - - - 6,000.00 4,426.01 56 - BenefitsBenefits 5,475.23 48,983.05 104,000.00 - - - - - - 104,000.00 55,016.95 62 - Materials and SuppliesMaterials and Supplies - 5,645.00 4,000.00 - - - - - - 4,000.00 (1,645.00) 63 - Contract ServicesContract Services 84.24 576.93 7,000.00 - - - - - - 7,000.00 6,423.07 64 - UtilitiesUtilities 127.71 1,301.20 2,000.00 - - - - - - 2,000.00 698.80 65 - Professional DevelopmentProfessional Development - - - - - - - - - - - Program: 3400 - Meter Services Total:19,935.37 123,920.18 304,000.00 - - - - - - 304,000.00 180,079.82 - - - - - - Program: 4000 - Engineering - - - - - - 51 - LaborLabor 32,541.04 161,072.17 460,600.00 13,946.16 69,030.97 197,400.00 - - - 658,000.00 427,896.86 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 6,791.42 33,723.51 107,800.00 2,910.51 14,472.58 46,200.00 - - - 154,000.00 105,803.91 62 - Materials and SuppliesMaterials and Supplies 20.50 180.36 4,200.00 8.79 77.30 1,800.00 - - - 6,000.00 5,742.34 63 - Contract ServicesContract Services - 17,805.47 275,100.00 - 5,972.33 117,900.00 - - - 393,000.00 369,222.20 64 - UtilitiesUtilities 219.90 9,412.65 68,600.00 94.25 570.22 29,400.00 - - - 98,000.00 88,017.13 65 - Professional DevelopmentProfessional Development - 5,446.33 8,400.00 - 2,334.13 3,600.00 - - - 12,000.00 4,219.54 Program: 4000 - Engineering Total:39,572.86 227,640.49 924,700.00 16,959.71 92,457.53 396,300.00 - - - 1,321,000.00 1,000,901.98 - - - - - - Program: 5000 - Water Production - - - - - - 51 - LaborLabor 63,763.81 315,092.11 884,000.00 - - - - - - 884,000.00 568,907.89 53 - OvertimeOvertime 6,455.55 36,121.38 92,000.00 - - - - - - 92,000.00 55,878.62 54 - StandbyStandby 3,170.20 14,944.56 47,000.00 - - - - - - 47,000.00 32,055.44 56 - BenefitsBenefits 18,756.19 202,826.21 396,000.00 - - - - - - 396,000.00 193,173.79 61 - Water SupplyWater Supply - - 833,000.00 - - - - - - 833,000.00 833,000.00 62 - Materials and SuppliesMaterials and Supplies 16,983.41 115,372.02 288,000.00 - - - - - - 288,000.00 172,627.98 63 - Contract ServicesContract Services 29,965.18 188,282.74 535,000.00 - - - - - - 535,000.00 346,717.26 64 - UtilitiesUtilities 206,570.98 1,074,802.17 3,099,000.00 - - - - - - 3,099,000.00 2,024,197.83 65 - Professional DevelopmentProfessional Development - 1,469.60 11,000.00 - - - - - - 11,000.00 9,530.40 Program: 5000 - Water Production Total:345,665.32 1,948,910.79 6,185,000.00 - - - - - - 6,185,000.00 4,236,089.21 - - - - - - Program: 5100 - Water Treatment - - - - - - 51 - LaborLabor 22,012.80 110,064.01 304,000.00 - - - - - - 304,000.00 193,935.99 53 - OvertimeOvertime 1,815.74 9,507.62 39,000.00 - - - - - - 39,000.00 29,492.38 56 - BenefitsBenefits 6,497.31 113,506.07 179,000.00 - - - - - - 179,000.00 65,493.93 62 - Materials and SuppliesMaterials and Supplies 61,028.55 185,738.14 200,000.00 - - - - - - 200,000.00 14,261.86 63 - Contract ServicesContract Services 2,783.34 105,029.01 664,000.00 - - - - - - 664,000.00 558,970.99 64 - UtilitiesUtilities 23,132.76 89,742.10 243,000.00 - - - - - - 243,000.00 153,257.90 Program: 5100 - Water Treatment Total:117,270.50 613,586.95 1,629,000.00 - - - - - - 1,629,000.00 1,015,413.05 - - - - - - Program: 5200 - Water Quality - - - - - - 51 - LaborLabor 13,662.40 82,458.80 279,000.00 - - - - - - 279,000.00 196,541.20 53 - OvertimeOvertime 899.64 959.97 12,000.00 - - - - - - 12,000.00 11,040.03 56 - BenefitsBenefits 2,292.70 54,312.50 102,000.00 - - - - - - 102,000.00 47,687.50 62 - Materials and SuppliesMaterials and Supplies 2,857.67 9,461.73 25,000.00 - - - - - - 25,000.00 15,538.27 63 - Contract ServicesContract Services 17,744.00 74,858.29 178,000.00 - - - - - - 178,000.00 103,141.71 64 - UtilitiesUtilities - 193.33 2,000.00 - - - - - - 2,000.00 1,806.67 65 - Professional DevelopmentProfessional Development - 1,141.11 7,000.00 - - - - - - 7,000.00 5,858.89 Program: 5200 - Water Quality Total:37,456.41 223,385.73 605,000.00 - - - - - - 605,000.00 381,614.27 - - - - - - Page 5 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended November 30, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Maintenance Administration - - - - - - 51 - LaborLabor 14,795.64 73,978.21 196,200.00 1,643.96 8,219.79 21,800.00 - - - 218,000.00 135,802.00 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 403.06 403.06 1,800.00 44.78 44.78 200.00 - - - 2,000.00 1,552.16 54 - StandbyStandby 3,370.75 15,371.72 18,000.00 355.35 1,494.82 2,000.00 - - - 20,000.00 3,133.46 56 - BenefitsBenefits 6,175.38 62,588.97 118,800.00 686.05 6,924.61 13,200.00 - - - 132,000.00 62,486.42 62 - Materials and SuppliesMaterials and Supplies - 145.38 2,700.00 - - 300.00 - - - 3,000.00 2,854.62 63 - Contract ServicesContract Services 35.16 1,134.16 1,800.00 3.90 344.11 200.00 - - - 2,000.00 521.73 64 - UtilitiesUtilities 1,855.68 11,285.83 36,900.00 206.19 1,253.99 4,100.00 - - - 41,000.00 28,460.18 65 - Professional DevelopmentProfessional Development - 2,502.11 20,700.00 - 221.05 2,300.00 - - - 23,000.00 20,276.84 67 - OtherOther - (4,228.85) - - 4,228.85 Program: 6000 - Maintenance Administration Total:26,635.67 163,180.59 396,900.00 2,940.23 18,503.15 44,100.00 - - - 441,000.00 259,316.26 - - - - - - Program: 6100 - Water Maintenance - - - - - - 51 - LaborLabor 71,216.57 413,779.49 1,280,000.00 - - - - - - 1,280,000.00 866,220.51 53 - OvertimeOvertime 34,782.53 164,842.29 219,000.00 - - - - - - 219,000.00 54,157.71 56 - BenefitsBenefits 37,939.59 312,781.94 630,000.00 - - - - - - 630,000.00 317,218.06 62 - Materials and SuppliesMaterials and Supplies 87,213.17 368,848.08 947,000.00 - - - - - - 947,000.00 578,151.92 63 - Contract ServicesContract Services 45,601.06 212,280.46 635,250.00 - - - - - - 635,250.00 422,969.54 64 - UtilitiesUtilities - - - - - - - - - - - Program: 6100 - Water Maintenance Total:276,752.92 1,472,532.26 3,711,250.00 - - - - - - 3,711,250.00 2,238,717.74 - - - - - - Program: 6200 - Wastewater Collection - - - - - - 51 - LaborLabor - - - 28,816.94 134,130.13 396,000.00 - - - 396,000.00 261,869.87 53 - OvertimeOvertime - - - 2,619.36 6,587.86 9,000.00 - - - 9,000.00 2,412.14 56 - BenefitsBenefits - - - 8,969.55 69,028.63 177,000.00 - - - 177,000.00 107,971.37 62 - Materials and SuppliesMaterials and Supplies - - - 95.11 17,830.07 37,250.00 - - - 37,250.00 19,419.93 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 - Contract ServicesContract Services - - - 34,395.48 82,941.39 (7,267,000.00) - - - (7,267,000.00) (7,349,941.39) Program: 6200 - Wastewater Collection Total:- - - 74,896.44 310,518.08 962,250.00 - - - 962,250.00 651,731.92 - - - - - - Program: 6300 - Water Reclamation - - - - - - 51 - LaborLabor - - - - - - 74,509.74 362,362.08 1,071,000.00 1,071,000.00 708,637.92 53 - OvertimeOvertime - - - - - - 25,025.67 131,836.61 125,000.00 125,000.00 (6,836.61) 54 - StandbyStandby - - - - - - 6,334.15 30,561.05 55,000.00 55,000.00 24,438.95 56 - BenefitsBenefits - - - - - - 24,625.53 228,047.72 481,000.00 481,000.00 252,952.28 62 - Materials and SuppliesMaterials and Supplies - - - - - - 15,068.73 163,372.42 787,000.00 787,000.00 623,627.58 63 - Contract ServicesContract Services - - - - - - 160,421.73 1,345,693.12 3,379,000.00 3,379,000.00 2,033,306.88 64 - UtilitiesUtilities - - - - - - 14,172.87 1,205,429.00 1,821,000.00 1,821,000.00 615,571.00 65 - Professional DevelopmentProfessional Development - - - - - - - 5,044.29 20,000.00 20,000.00 14,955.71 Program: 6300 - Water Reclamation Total:- - - - - - 320,158.42 3,472,346.29 7,739,000.00 7,739,000.00 4,266,653.71 - - - - - - Program: 7000 - Facilities Maintenance - - - - - - 51 - LaborLabor 12,052.03 60,260.14 212,800.00 5,165.17 25,825.88 91,200.00 - - - 304,000.00 217,913.98 53 - OvertimeOvertime 515.26 3,161.13 9,800.00 220.83 1,354.78 4,200.00 - - - 14,000.00 9,484.09 56 - BenefitsBenefits 4,349.73 47,246.98 113,400.00 1,864.12 20,311.30 48,600.00 - - - 162,000.00 94,441.72 62 - Materials and SuppliesMaterials and Supplies 2,454.09 26,675.84 42,000.00 1,045.76 17,529.03 18,000.00 - - - 60,000.00 15,795.13 63 - Contract ServicesContract Services 76,297.47 558,958.12 872,200.00 21,636.57 210,343.71 373,800.00 - - - 1,246,000.00 476,698.17 64 - UtilitiesUtilities 17,666.30 141,449.82 275,100.00 6,256.14 38,882.88 117,900.00 - - - 393,000.00 212,667.30 65 - Professional DevelopmentProfessional Development - 623.81 2,100.00 - 21.88 900.00 - - - 3,000.00 2,354.31 Program: 7000 - Facilities Maintenance Total:113,334.88 838,375.84 1,527,400.00 36,188.59 314,269.46 654,600.00 - - - 2,182,000.00 1,029,354.70 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 - LaborLabor 5,614.56 28,125.44 73,500.00 2,406.24 12,053.76 31,500.00 - - - 105,000.00 64,820.80 53 - OvertimeOvertime 631.64 3,289.80 2,100.00 270.70 1,409.90 900.00 - - - 3,000.00 (1,699.70) 56 - BenefitsBenefits 2,010.49 8,808.76 22,400.00 861.61 3,712.29 9,600.00 - - - 32,000.00 19,478.95 62 - Materials and SuppliesMaterials and Supplies 8,130.08 47,307.15 126,000.00 3,484.28 20,241.50 54,000.00 - - - 180,000.00 112,451.35 63 - Contract ServicesContract Services 6,403.95 104,082.86 210,700.00 2,744.54 44,606.96 90,300.00 - - - 301,000.00 152,310.18 64 - UtilitiesUtilities 14,517.25 59,462.84 196,700.00 6,221.68 25,484.07 84,300.00 - - - 281,000.00 196,053.09 65 - Professional DevelopmentProfessional Development - 204.13 2,800.00 - 87.49 1,200.00 - - - 4,000.00 3,708.38 Program: 7100 - Fleet Maintenance Total:37,307.97 251,280.98 634,200.00 15,989.05 107,595.97 271,800.00 - - - 906,000.00 547,123.05 - - - Program: 8000 - Capital - - - - - 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated - - - - - - - - - - - 71 - Debt ServiceDebt Service - 407,298.00 2,662,000.00 - 48,852.75 482,000.00 - - 7,731,000.00 10,875,000.00 10,418,849.25 81 - Capital ImprovementCapital Improvement 36,602.92 260,859.05 558,000.00 - - - - - 150,000.00 708,000.00 447,140.95 82 - Capital OutlayCapital Outlay - 290,840.42 1,128,000.00 - 46,421.59 242,000.00 - 16,437.56 83,000.00 1,453,000.00 1,099,300.43 83 - Accounting Income Add backAccounting Income Add back (36,602.92) (260,859.05) - - - - - - - - 260,859.05 88 - Transfer from ReservesTransfer to Reserves - - - - - - - - - - - 99 - 99Transfer from Reserves - - - - - - - - - - - Program: 8000 - Capital Total:- 698,138.42 4,348,000.00 - 95,274.34 724,000.00 - 16,437.56 7,964,000.00 13,036,000.00 12,226,149.68 Total Surplus (Deficit):1,361,475.88$ 6,058,734.00$ -$ 243,263.01$ 1,082,970.56$ -$ 719,223.31$ 2,117,795.33$ -$ -$ (9,259,499.89)$ Page 6 of 6 Agenda Item #3a January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #3a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the November 13, 2024 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the November 13, 2024 regular Board meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment to Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft November 13, 2024 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: November 13, 2024 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Vice Chairman Coats led the flag salute. PRESENTATIONS AND CEREMONIAL ITEMS o Community Advisory Commission – Member Recognition The Public Affairs/Conservation Manager shared information about the establishment of the District’s Community Advisory Commission. He announced that Commissioner Vincent Tenerelli's term is coming to an end and took the opportunity to recognize him for his service on the Commission and his dedication to the community. o American Society of Civil Engineers (ASCE) Award Presentation - Sterling Natural Resource Center The General Manager/CEO provided information on the American Society of Civil Engineers (ASCE) organization and introduced San Bernardino chapter president Mohammad Elhocheimi. Mr. Elhocheimi provided further information on ASCE and discussed the award process. He announced that the District received two awards from the ASCE San Bernardino chapter for Project of the Year and the Los Angeles chapter for Outstanding Water/Wastewater Treatment Project. For information only. Draft pending approval 2 0 0 3 ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Patrick Milroy, Operations Manager; Manuel Moreno, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Rudy Guerrero, Finance Supervisor; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:39 p.m. There being no written or verbal comments, the public participation section was closed. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Smith, seconded by Director Carrillo, that the Board approve the November 13, 2024 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the October 23, 2024 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for October 2024 c.Accept and File Investment Transaction Report for Month Ended October 31, 2024 d.Accept and File Financial Statements for July 2024 e.Accept and File Financial Statements for August 2024 2 0 0 3 Vice Chairman Coats requested that agenda item 2.f. be pulled from the Consent Calendar and moved to Discussion and Possible Action Items. The item was moved to item number 4.a.a. on the agenda. A motion was made by Vice Chairman Coats, seconded by Director Smith, that the Board approve the Consent Calendar items as amended. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 3.INFORMATIONAL ITEMS a. Industry Benchmarks Update The General Manager/CEO stated that this is the second year of providing industry benchmarks to the Board. The Finance Supervisor presented this year’s industry benchmarks to the Board. He stated that as part of the District’s continuous improvement efforts, it has established industry benchmarks and performance measures to compare itself to other agencies within the District’s industry. Areas where Industry Benchmarks were measured were Finance, Operations, Administration and Customer Engagement. For information only. 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.a. Adopt Resolution 2024.16 - Amending the District's Conflict of Interest Code The General Manager/CEO provided information regarding the District amending its Conflict of Interest Code. He stated that the Fair Political Practices Commission requires all local government to review its Conflict of Interest Code every two years. He noted two updates to the Code and stated that upon approval, the County Board of Supervisors must review and approve the amended code. A motion was made by Director Smith, seconded by Director Carrillo, that the Board of Directors adopt Resolution 2024.16, amending the District’s Conflict of Interest Code as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2 0 0 3 a. Consider Approval of the Annual Comprehensive Financial Report for Year Ended June 30, 2024 The Chief Financial Officer discussed some of the challenges in financial reporting the District faced for the fiscal year 2023/24 due to the Sterling Natural Resource Center going online and with accounting for the settlement agreement with the City of San Bernardino. Mr. Scott Manno, Partner at Rogers, Anderson, Malody & Scott, LLP (RAMS), of the District’s auditing firm, provided an overview of the audit report process and the letters included in the report. He stated that the audit procedures are in compliance with Government Auditing Standards. He stated that there were no significant changes in financial reporting from the prior year. He reviewed highlights of the SAS 114 letter and stated that there were no auditing adjustments. The Chief Financial Officer provided an in-depth presentation regarding the District’s Annual Comprehensive Financial Report including but not limited to the District’s indicators of financial condition, outstanding debt, unrestricted reserves, changes in net position, expenditures, and debt service coverage. Staff responded to several questions by the Board. A motion was made by Director Goodrich, seconded by Director Carrillo, that the Board approve the Annual Comprehensive Financial Report for the year ended June 30, 2024. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None b. Consider Adoption of the 2025-26 Legislative Platform The Public Affairs/Conservation Manager provided an overview of the District’s Legislative Platform. He discussed key elements of the Legislative Platform, how it is utilized and the benefits of the document. A motion was made by Director Goodrich, seconded by Vice Chairman Coats, that the Board of Directors adopt the 2025-26 Legislative Platform as submitted. The motion was carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Abstain: None Absent: None 2 0 0 3 c. Consider Adoption of Ordinance 406 - Updating East Valley Water District’s Rules and Regulations for Water Service, Public Hearing The Chief Financial Officer provided information regarding minor revisions to the District’s water rules and regulations. The most significant proposed changes to Ordinance 406 include: •Reduce indoor water allocation from 55 to 47 gallons per person per day •Define institutional water budgets for Schools/Patton State Hospital to a calculation based on student/patient populations •Define new flat rate billing methodology for commercial customers Chairman Morales declared the public hearing open at 6:41 p.m. No public comments. Chairman Morales declared the public hearing closed at 6:42 p.m. Staff responded to questions by the Board. A motion was made by Director Goodrich, seconded by Vice Chairman Coats, that the Board adopt Ordinance No. 406 as submitted. The motion was carried by the following roll call vote: Ayes: Goodrich, Coats, Carrillo, Smith, Morales Noes: None Absent: None d. Consider Adoption of Ordinance 407 - Updating East Valley Water District’s Regulations for Sewer Service, Public Hearing The Chief Financial Officer provided information regarding minor revisions to the District’s sewer regulations. The most significant proposed changes to Ordinance 407 include: •Add Classifications V and VI to the table of permit classifications for Industrial wastewater dischargers. The Reclamation Manager presented six classifications to the Board in his presentation at a hearing on May 24, 2023, but only four were included in the ordinance. This has been corrected. •A description of the calculation of capacity fees to be paid for Accessory Dwelling Units (ADUs) when they do not meet the State of California’s criteria for exemption. 2 0 0 3 Chairman Morales declared the public hearing open at 6:46 p.m. No public comments. Chairman Morales declared the public hearing closed at 6:46 p.m. A motion was made by Director Carrillo, seconded by Vice Chairman Coats, that the Board adopt Ordinance No. 407 as submitted. The motion was carried by the following roll call vote: Ayes: Carrillo, Coats, Goodrich, Smith, Morales Noes: None Absent: None e. Consider Adoption of Resolution 2024.12 - Updating the Schedule of Water and Wastewater Rates and Charges, Public Hearing The Chief Financial Officer provided an update on the District's water and wastewater rate adjustments. He explained that while staff reviews capacity fees annually, using the Construction Cost Index (CCI) as a benchmark, the CCI has not adequately reflected the increasing construction costs in the water and wastewater industry over the past few years. Recent engineering cost estimates for reservoir and well projects have highlighted that the District's current water capacity fees are insufficient to fully cover the costs of new facilities being funded by development. The Chief Financial Officer stated that the District has conducted a thorough evaluation of its capacity fees to ensure that new customers are contributing their fair share. As part of this evaluation, the District engaged IB Consulting (IBC) to carry out a Capacity Fee Study in compliance with industry standards and state regulations. The study identified necessary adjustments to the fees, ensuring that they more accurately reflect the actual costs for the specific water and wastewater funds. Chairman Morales declared the public hearing open at 7:06 p.m. No public comments. Chairman Morales declared the public hearing closed at 7:07 p.m. Staff responded to several questions by the Board. A motion was made by Vice Chairman Coats, seconded by Director Goodrich, that the Board adopt Resolution 2024.12 as submitted. The motion was carried by the following roll call vote: Ayes: Coats, Goodrich, Carrillo, Smith, Morales Noes: None Absent: None 2 0 0 3 f. Consider Ratification of Contract with Xylem Dewatering Solutions for the Sterling Natural Resource Center which was approved on an emergency basis The Water Reclamation Manager provided an update regarding the District's emergency contract with Xylem Dewatering Solutions, which was initiated due to pump failures at the Sterling Natural Resource Center (SNRC). Since the facility began operating in January 2024, the influent pumps have experienced ongoing issues that necessitated temporary solutions to prevent wastewater backups. On October 22, 2024, the District issued an emergency purchase order for $172,000 to Xylem for a temporary pump rental, which will last for up to six months until all four influent pumps are operational. Although repairs on the pumps are covered under warranty, the critical nature of the pumps to the plant and the expected repair time made the emergency rental necessary. A motion was made by Director Goodrich, seconded by Director Carrillo, that the Board of Directors ratify the approval of a contract with Xylem Dewatering Solutions, Inc. for emergency pump rental equipment as submitted. The motion was carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Abstain: None g. Consider Approval of Environmental Mitigation Reimbursement Agreement with the San Bernardino Valley Municipal Water District The Director of Engineering and Operations provided information on entering into an Environmental Mitigation Reimbursement Agreement with the San Bernardino Valley Municipal Water District (SBVMWD). He stated that the Sterling Natural Resource Center (SNRC) requires environmental mitigation measures mandated by various regulatory agencies to offset the impact of removing wastewater from the Santa Ana River. He stated that the SBVMWD is tasked with implementing these measures until the regional Habitat Conservation Plan (HCP) is approved, which is expected to happen within the next few months. The SBVMWD is carrying out other mitigation efforts in the Santa Ana River. The proposed agreement will allow the SBVMWD to incorporate the necessary mitigation for the SNRC through Spring 2025, with plans for future measures to be presented to the Board thereafter. A motion was made by Director Goodrich, seconded by Vice Chairman Coats, that the Board of Directors authorize the General Manager/CEO to execute an Environmental Mitigation Reimbursement Agreement with the San Bernardino Valley Municipal Water District for a not-to-exceed amount of $273,787. 2 0 0 3 The motion was carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Abstain: None h. Consider Approval of a Design-Build Contract Amendment and Associated Support Services Contract Amendments for Additional Sewer Lateral Construction and an Additional Membrane Bio-Reactor Train at the Sterling Natural Resource Center The Director of Engineering and Operations provided updates on amendments to the Design-Build Contract for the Sterling Natural Resource Center. He stated that the amendments include the construction of additional sewer laterals and the addition of a fifth Membrane Bio-Reactor (MBR) train. Additionally, he noted the need to amend support services contracts in order to accommodate MBR Train 5. A motion was made by Vice Chairman Coats, seconded by Director Carrillo, that the Board of Directors authorize the General Manager/CEO to: 1.Execute Amendment No. 13 and 14 to the design-build contract with Balfour Beatty for design-build services for additional sewer lateral construction and an additional Membrane Bio-Reactor train (Train 5) for an amount not to exceed $8,847,599, plus a 10% contingency. 2.Execute an amendment to the materials testing and specialty inspection contract with Group Delta for additional services for MBR Train 5 for an amount not to exceed $83,403. 3.Execute an amendment to the program management services contract with AKD Consulting for additional services for MBR Train 5 for an amount not to exceed $360,000. 4.Execute an amendment to the permitting services contract with Rincon Consultants for additional services for MBR Train 5 for an amount not to exceed $10,000. The motion was carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Abstain: None 5.REPORTS a.Board of Directors’ Reports Director Goodrich reported on the following: November 12 he attended the Highland City Council meeting and met with the General Manager/CEO to review the agenda. 2 0 0 3 Director Smith reported on the following: November 4 he attended the Finance & Human Resource Committee meeting; November 13 he attended the San Bernardino Valley Water Conservation District meeting with nothing to report. Director Carrillo reported on the following: November 6, he attended the San Bernardino City Council meeting where they discussed negotiations with their new city manager; and November 12, he met with the General Manager/CEO to review the agenda and to discuss District business. Vice Chairman Coats reported the following: November 4 he attended the Finance & Human Resources Committee meeting where they reviewed the Annual Comprehensive Financial Report and Capacity Fee Study; November 5 he attended the San Bernardino Valley Municipal Water District Board meeting where they discussed the shutdown of the State Water Project pipeline; November 7 he met with the General Manager/CEO to review the agenda and to discuss District business; November 11 he attended the Association of San Bernardino County Special District’s board meeting where they discussed association business; and November 12, he attended the City of San Bernardino Board of Water Commissioners meeting. Chairman Morales reported on the following: November 5 he attended the San Bernardino Valley Municipal Water District board meeting where they announced the passing of Director June Hayes; November 7 he met with the Vice Chairman and General Manager/CEO to review the agenda and to discuss District business; and November 7 he attended the San Bernardino Valley Municipal Water District Policy/Administrative Workshop. For information only. b. General Manager/CEO Report The General Manager/CEO announced the following: •The District is hosting a pop-up booth at the Walmart in Highland on November 21, 11:00 a.m. to 1:00 p.m. to encourage customers to flush smart. •The November 25 Engineering and Operations meeting has been canceled. •In observance of the Thanksgiving Holiday, the November 27 Board meeting has been canceled. •District offices and Customer Service lines will be closed on Thursday and Friday, November 28 & 29. Customers may pay their bill online, by phone, or at any 7-Eleven store. •Last week he attended and presented information on the Sterling Natural Resource Center at the Design-Build Institute of America conference. •As part of the District’s partnership with the San Bernardino Unified School District, the Employee Events Association purchased items for students 2 0 0 3 attending Science Camp. The 76 backpacks assembled were delivered to Jefferson Hunt Elementary School today. •The District hosted a Splash into Conservation Festival on Saturday, November 2. The event was a success and featured music, games, trackless train, and information on conservation. •He presented the new District video which provides an overview of the District. c. Legal Counsel Report Nothing to report. d. Board of Directors’ Comments Director Carrillo stated that he enjoyed the District video. Director Smith congratulated Director Carrillo on his re-election and Mr. Mark Falcone on his election (to the San Bernardino Valley Water Conservation District Board). Vice Chairman Coats thanked everyone for attending; and congratulated Directors Carrillo and Smith on their re-election and Mr. Falcone on his election. Chairman Morales commended staff on the Splash into Conservation event. He stated that he appreciated seeing the water insurance letter that was distributed to District customers as an optional service. He wished everyone an enjoyable Thanksgiving holiday. For information only. ADJOURN Chairman Morales adjourned the meeting at 8:03 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #3b January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #3b Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for December 2024 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for December 2024 as submitted. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment to Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $10,511.16 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS December 2024 Director Expense Reports Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 12 /04 248.06 2 12 /05 248.06 3 12 /09 248.06 4 12 /10 248.06 5 12 /11 248.06 6 12 /16 248.06 7 12 /17 248.06 8 12 /18 248.06 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 130.00 Mileage Miscellaneous Reimbursement Description City of Highland Council Meeting Regular Board Meeting Meeting with General Manager/CEO or Designee Inland Action Meeting City of San Bernardino Council Meeting Expense Type $1,984.48 $87.10 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date ACWA Event Community Event Meeting with General Manager/CEO or Designee $2,071.58 Chris Carrillo December / 130.00 X 8 Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Chris Carrillo December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend Association of California Water Agencies Winter Conference in Palm Desert. 12 / 4 / 2024 ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 5 / 2024 Event Description:Community Event Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 9 / 2024 Event Description:Meeting with General Manager/CEO or Designee Attended County Supervisor Joe Baca Jr. community event. Brief Description of Meeting/Event Value to EVWD Meeting with CEO Michael Moore to discuss district business. Meeting Date:12 / 10 / 2024 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Attended Highland City Council meeting. Meeting Date:12 / 11 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Meeting Date:12 / 16 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Monthly meeting with CEO Moore to discuss district business. Meeting Date:12 / 17 / 2024 Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Attended via Zoom Inland Action weekly meeting. Meeting Date:12 / 18 / 2024 Event Description:City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Attended via Zoom City of San Bernardino Council meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Chris Carrillo December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 12 /03 248.06 2 12 /04 248.06 3 12 /05 248.06 4 12 /06 248.06 5 12 /10 248.06 6 12 /10 0.00 7 12 /10 0.00 8 12 /11 248.06 9 12 /17 248.06 10 12 /18 248.06 11 12 /23 248.06 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Ronald L. Coats December / 0.00 X 9 Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Valley MWD Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date CSDA Ethics Webinar Agenda Review Joe Baca Community Event $2,232.54 $2,232.54 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Agenda Review Sexual Harassment Webinar Finance & Human Resources Committee Meeting San Bernardino Board of Water Commissioners City of Highland Council Meeting Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD We reviewed the unfunded accrued liability pension management policy; the authorization to transfer unclaimed funds into the district's general fund; and reviewed the draft popular financial report for the year ended June 30, 2024. Brief Description of Meeting/Event Value to EVWD Attended a community event held by Supervisor Joe Baca Jr., held at the San Bernardino County Government Center Meeting Date:12 / 6 / 2024 Event Description:Sexual Harassment Webinar Brief Description of Meeting/Event Value to EVWD Completed the required 2 hour training on sexual harassment via CSDA webinar Meeting Date:12 / 10 / 2024 Meeting Date:12 / 4 / 2024 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 5 / 2024 Event Description:Joe Baca Community Event Met with CEO Moore and Chairman Morales to review tonight's agenda and discuss other district business Ronald L. Coats December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Completed the required 2 hour training on ethics via CSDA webinar 12 / 3 / 2024 CSDA Ethics Webinar Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Ronald L. Coats December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. They reviewed district activities and accomplishments for 2024; gave oath of office to Director Botello; received reports for Ad-Hoc and standing committees, SAWPA meeting, treasurer's and water delivery. Meeting Date:12 / 18 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with CEO Michael Moore to discuss district business Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:12 / 17 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD They received an unmodified report of their annual audit; Auditors reported that their Cal PERS account is funded at 70% and their OPEB at 113%; Their net position increased by $4.8 million and their total net position is $348,161,648; and they approved a $10.2 million SRF loan to replaced 12,000 feet of water mains throughout various locations within the district. Meeting Date:12 / 11 / 2024 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Attended the Highland City Council meeting in support of their vote on a Burrtec Waste Hauler issue Meeting Date:#REF! Meeting Date:12 / 10 / 2024 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 11 12 13 14 15 Ronald L. Coats December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Met with Chairman Morales and CEO Moore to review district business and the agenda for our January 8th board meeting Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 23 / 2024 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 12 /03 248.06 2 12 /04 248.06 3 12 /05 248.06 4 12 /05 0.00 5 12 /09 248.06 6 12 /10 248.06 7 12 /11 248.06 8 12 /17 248.06 9 12 /19 0.00 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 12 /03 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich December / 128.00 X 7 Report Provided Subtotal Meetings' Stipend Mileage Highland Boxing club event Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date ACWA Event ACWA Event ACWA Event $2,358.00 $1,736.42 $85.76 Reimbursement 535.82Lodging 64.00 Mileage 64.00 Miscellaneous Reimbursement Description Supervisor Baca Event Meeting with General Manager/CEO or Designee City of Highland Council Meeting Regular Board Meeting Meeting with General Manager/CEO or Designee Expense Type $535.82 ACWA conference 12/3 -12/5 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting with GM/CEO Moore to discuss Distrist business Brief Description of Meeting/Event Value to EVWD Attend ACWA Winter conference stay updated on current legislations and potential benefits available to the District day3 Meeting Date:12 / 5 / 2024 Event Description:Supervisor Baca Event Brief Description of Meeting/Event Value to EVWD Attend Supervisor Bacas open house as District Rep. Meeting Date:12 / 9 / 2024 Meeting Date:12 / 4 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 5 / 2024 Event Description:ACWA Event Attend ACWA Winter conference stay updated on current legislations and potential benefits available to the District day2 Phillip R. Goodrich December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend ACWA Winter conference stay updated on current legislations and potential benefits available to the District day1 12 / 3 / 2024 ACWA Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Phillip R. Goodrich December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Represent District at Holiday toy drive as volunteer Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Attend Monthly business meeting with GM/CEO Moore Meeting Date:12 / 19 / 2024 Event Description:Highland Boxing club event Brief Description of Meeting/Event Value to EVWD Attend Monthly City Council meeting as Board, District representative Meeting Date:12 / 11 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Regular board meeting see Mins. for This date Meeting Date:12 / 17 / 2024 Meeting Date:12 / 10 / 2024 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 12 /03 248.06 2 12 /04 248.06 3 12 /04 0.00 4 12 /05 248.06 5 12 /09 248.06 6 12 /10 248.06 7 12 /11 248.06 8 12 /16 248.06 9 12 /17 248.06 10 12 /23 248.06 11 12 /24 248.06 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 12 /05 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.December / 132.00 X 10 Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Valley MWD Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date ACWA Event ACWA Event Meeting with General Manager/CEO or Designee $3,104.86 $2,480.60 $88.44 Reimbursement 535.82Lodging 66.00 Mileage 66.00 Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee CSDA Event ACWA Event Metropolitan Water District Metropolitan Water District Regular Board Meeting San Bernardino Valley MWD Expense Type $535.82 ACWA Statewide Trade Conference DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:Metropolitan Water District Brief Description of Meeting/Event Value to EVWD One Water and Stewardship Committee. Delta convenyance financing discussion. Brief Description of Meeting/Event Value to EVWD District operational and SNRC update. No charge, more than one meeting per diem. Meeting Date:12 / 5 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Statewide trade conference. Region 9 educational programming session. Region 9 membership meeting. Meeting Date:12 / 9 / 2024 Meeting Date:12 / 4 / 2024 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 4 / 2024 Event Description:Meeting with General Manager/CEO or Designee Statewide trade conference. Membership meeting/voting representative. James Morales, Jr.December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Statewide trade conference. Communications meeting/Region 9 legislstive outreach communications designee. Federal affairs. 12 / 3 / 2024 ACWA Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 James Morales, Jr.December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Regular board meeting. 2024 - annual year end update. Board report assignment. Meeting Date:12 / 23 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD District and SNRC update. Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Special meeting Policy/Admin. Capacity rights for the Inland Empire brine line. Cost share 2025 Regional Urban Water Management Plan. Directors Handbook Revisions. Board report assignment. Meeting Date:12 / 17 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Special Joint Meeting of the Executive Committee and Board of Directors. Delta Conveyance project funding vote. Meeting Date:12 / 11 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:12 / 16 / 2024 Meeting Date:12 / 10 / 2024 Event Description:Metropolitan Water District Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 11 12 13 14 15 James Morales, Jr.December / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Annual mandated training. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:12 / 24 / 2024 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #4a January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #4a Informational Item 1 2 8 0 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Plant Security Improvement Project RECOMMENDATION This agenda item is for informational purposes only, no action required. REVIEW BY OTHERS This agenda item has been reviewed by the Information Technology Department. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: Ryan Ritualo ________________ Ryan Ritualo Information Technology Manager ATTACHMENTS Presentation-Plant Security Improvement Project Ryan Ritualo, IT Manager January 8,2025 PLANT SECURITY IMPROVEMENT PROJECT 2 •Deliver advanced technology solutions that automate workflows •Leverage innovative solutions and Gigabit Internet to enhance efficiency and connectivity •Safeguard both physical and digital assets, ensuring security alongside technological progress INNOVATION TO DELIVER EFFICIENT SOLUTIONS Cloud Computing Artificial Intelligence Gigibit Internet 3 •Contract Security Guards •Increased Operational Cost •Limited Quality Control of Physical Guards •Increase Security Threats •Poor Image Quality 720p •Motion Detection Inaccurate SECURITY REQUIRED TO PROTECT DISTRICT ASSETS 4 Traditional Security Camera Deployment Cutting Edge Architecture Network Video Recorders (NVR) limitations to view only locally. Intelligent Streaming to Cloud Host through a secured single dashboard. DISTRICT INNOVATION 5 •Integrating security camera software with current systems allows layering of security and expanded user capability: •Security Alarm integration through access controls •Event viewer to determine who accessed location with Date & Time stamp •Multi-Factor Authentication •Live Monitoring integration with alarm company INTEGRATED SECURITY APPROACH 6 INNOVATIVE CAMERA TECHNOLOGY •Heat Sensing Technology •4K Quality video •Adaptable detection and areas of interest •Full Motion Recap •AI Technology •Additional enhancements available by firmware upgrades at no additional cost 7 SECURITY TECHNOLOGY INTEGRATION: HOW IT WORKS? •Incident captured and viewable to on-call staff from mobile device •Reviewed in Real-Time by Security Alarm Central Station to determine nature of event •Alert Notification to contracted Deputy Sheriff and EVWD staff for dispatch •All Recorded Data is stored in Cloud for historical viewing 8 •Eliminated Security Guard •Implemented AI Camera Technology •Implemented real-time monitoring •Upgraded exterior lighting to LED •Wrought Iron Gates around perimeter of plant •Enterprise Security System PLANT 134 PILOT PROJECT 9 CAMERA TECHNOLOGY OPERATION COST SAVINGS •Over a 10-year period, leveraging technology within our physical security posture will yield a $1,014,805.00 cost savings. $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 1 2 3 4 5 6 7 8 9 10 Year $1Mil Savings Over 10 Yrs Security Guard Advanced Camera System 10 NEXT STEPS – EXPAND CAMERA SECURITY TECHNOLOGY TO IMPROVE SECURITY AND REDUCE OPERATIONAL COST Headquarters SNRC Plant 39 QUESTIONS Agenda Item #5a January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #5a Discussion Item 1 9 9 4 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Contract with Allison Mechanical for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute an agreement with Allison Mechanical for a three (3) year term, with two (2) optional 1-year extensions not to exceed $60,000 per year. BACKGROUND / ANALYSIS East Valley Water District (District) maintains numerous HVAC systems for the Headquarters facility, SNRC Treatment Plant, SNRC Admin building and Treatment Plant 134. All systems require regular preventative maintenance and periodic replacement. Each system is somewhat unique and requires specialty technicians to perform most of the work. The District utilizes a HVAC contractor to provide preventative maintenance and repairs at these facilities. HVAC services at District facilities are important to ensure the equipment works properly, filters are changed out accordingly, and climate control is in place to ensure optimal equipment performance and comply with Cal/OSHA’s Heat Illness Prevention in Indoor Places of Employment regulation (California Code of Regulations, Title 8, section 3396). The HVAC systems provide climate control for critical equipment used to provide water and wastewater treatment. A Request for Proposal (RFP) was provided to contractors September 24, 2024. Two proposals were received from qualified contractors. The proposals were evaluated based on qualifications, responsiveness, and reasonableness of cost. The two proposers were: •Allison Mechanical annual cost: $34,462 •Cal-Air annual cost: $36,581 Allison Mechanical was selected based on their qualifications, response time commitment and reasonableness of fee. Allison Mechanical is located in Redlands, CA and has performed HVAC maintenance for the District in the past. Additionally, they perform service contracts for the Cities of Fontana, West Covina, Hesperia, Chino, Agenda Item #5a January 8, 20252 Meeting Date: January 8, 2025 Agenda Item #5a Discussion Item 1 9 9 4 Yucaipa, Patton State Hospital in San Bernardino, and Eastern Municipal Water District. DISTRICT PILLARS AND STRATEGIES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by Finance. FISCAL IMPACT This item is funded in the current fiscal year budget. Future year expenditures will be subject to board approval of future annual budgets accordingly. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS 2024 Allison Mechanical Non-Professional Services Agreement EAST VALLEY WATER DISTRICT AGREEMENT NO. 2024.10 FOR NON-PROFESSIONAL SERVICES WITH ALLISON MECHANICAL, INC. THIS AGREEMENT is made this ____ day of ____________ 2024, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and Allison Mechanical, Inc., a an HVAC maintenance and repair provider (hereinafter referred to as “CONTRACTOR”). RECITALS WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services for Landscape Services also per Exhibit “A” (hereinafter referred to as “Project”); and WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONTRACTOR to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONTRACTOR AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and CONTRACTOR hereby accepts the engagement to perform certain services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. East Valley Water District Non-Professional Services Agreement Allison Mechanical 2 1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and other security documents required pursuant to Section 6.3 of this Agreement are received and approved by the DISTRICT. CONTRACTOR shall not proceed with said work until so authorized by the DISTRICT and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services provided for herein as an independent CONTRACTOR, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONTRACTOR is not to be considered an agent or employee of the DISTRICT for any purpose and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment, which the DISTRICT may be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR for work performed under this Agreement. ARTICLE II SERVICES OF CONTRACTOR 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not specifically addressed, include all related services ordinarily provided by the CONTRACTOR under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONTRACTOR shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office, of which copies will be made available to any interested party upon request. CONTRACTOR shall post a copy of such determination at each job site. If applicable, CONTRACTOR shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONTRACTOR or by any SUBCONTRACTOR. East Valley Water District Non-Professional Services Agreement Allison Mechanical 3 2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or by any SUBCONTRACTOR, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay. ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR, will provide all pertinent information necessary for CONTRACTOR’S performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONTRACTOR is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Dale Barlow or Kevin Smith as the person to act as the DISTRICT's representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall notify the CONTRACTOR of the change in writing. 3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONTRACTOR pursuant to this Agreement. The CONTRACTOR shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. East Valley Water District Non-Professional Services Agreement Allison Mechanical 4 3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials furnished hereunder shall not in any way relieve CONTRACTOR of responsibility for the technical adequacy of its work. Neither the DISTRICT's review, approval, or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONTRACTOR of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONTRACTOR or its SUBCONTRACTORs. CONTRACTOR’S obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees, and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONTRACTOR or its SUBCONTRACTORs as set forth above in this paragraph. ARTICLE IV INVOICING AND PAYMENTS TO CONTRACTOR 4.1 INVOICING SCHEDULE: The CONTRACTOR will invoice monthly for time and materials, based on total hours of work, rounded to the nearest quarter hour per the fee schedule set forth in Exhibit-A. 4.2 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONTRACTOR shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.4 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.4 of this Agreement is the maximum compensation to which CONTRACTOR may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed there under. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONTRACTOR be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONTRACTOR or any SUBCONTRACTOR performing work on the Project. 4.3 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONTRACTOR, provided that all invoices are complete, and product and services are determined to be of sufficient quality by the DISTRICT. CONTRACTOR shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONTRACTOR shall provide to the DISTRICT full and complete access to CONTRACTOR'S labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. East Valley Water District Non-Professional Services Agreement Allison Mechanical 5 4.4 ESTIMATED CHARGES: The annual total charges for all work under this agreement shall not exceed $60,000 per year with a total cost for 5-years not to exceed the amount of $300,000. The total estimated charges stated herein constitute the total amount agreed to. 4.5 COST FOR REWORK: CONTRACTOR shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONTRACTOR'S negligent act or omission or otherwise due substantially to CONTRACTOR'S fault. ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be awarded by CONTRACTOR if not identified as a SUBCONTRACTOR in its Proposal unless prior written approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for payment to SUBCONTRACTORs used by them to perform the services under this Agreement. If CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONTRACTOR’S SUBCONTRACTORs and of the persons employed by the SUBCONTRACTOR, as CONTRACTOR is for the acts and omissions of persons directly employed by the CONTRACTOR. Nothing contained in this Agreement shall create any contractual relationship between any SUBCONTRACTOR of CONTRACTOR and the DISTRICT. CONTRACTOR shall bind every SUBCONTRACTOR and every SUBCONTRACTOR of a SUBCONTRACTOR to the terms of this Agreement that are applicable to CONTRACTOR’S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The East Valley Water District Non-Professional Services Agreement Allison Mechanical 6 premiums for said insurance coverage shall be paid by the CONTRACTOR. The failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONTRACTOR shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONTRACTOR shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non-contributory coverage so that any self-insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONTRACTOR’S insurance. (2) Additional Insured: The policies of insurance provided by CONTRACTOR, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non- payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONTRACTOR shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees, and agents for any claims arising out of the services performed under this Agreement by CONTRACTOR. (5) Claim Reporting: CONTRACTOR shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONTRACTOR contain deductibles or self-insured retentions, any such deductible or self-insured retention shall not be applicable with respect to the coverage provided to East Valley Water District Non-Professional Services Agreement Allison Mechanical 7 DISTRICT under such policies. CONTRACTOR shall be solely responsible for any such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONTRACTOR to secure the payment of any such deductible or self- insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) CONTRACTOR’S SUBCONTRACTORs: CONTRACTOR shall include all SUBCONTRACTORs as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each SUBCONTRACTOR verifying that the insurance for each SUBCONTRACTOR complies with the same insurance requirements applicable to CONTRACTOR under this Agreement. (c) Insurance Company Requirements: CONTRACTOR shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best's Key Rating Guide or on said company’s web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONTRACTOR shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONTRACTOR’S obligations as imposed by federal and state law having jurisdiction over CONTRACTOR’S employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONTRACTOR shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONTRACTOR shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. East Valley Water District Non-Professional Services Agreement Allison Mechanical 8 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made, and this Agreement shall be modified in writing accordingly. CONTRACTOR must assert any claim for adjustment under this clause in writing within thirty-(30) calendar days from the date of receipt from CONTRACTOR of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as either party may designate and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: Patrick Milroy, Operations Manager To CONTRACTOR: Allison Mechanical, Inc. 1968 Essex Court Redlands, CA 92373 Attn: Fred Larkin 6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates George Magana to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONTRACTOR shall substitute with a person acceptable to the DISTRICT. 6.7 TERM OF AGREEMENT: The term of this Agreement shall commence on November 6, 2024, and shall continue for a period of three (3) years following the Effective Date. This contract may be renewed for successive one (1) year periods thereafter for up to two (2) consecutive years. The CONTRACTOR must submit a new hourly fee schedule annually by June 1st, but the increase shall not exceed the annual Consumer Price Index as set by the U.S. Department of Labor. 6.8 TERMINATION: (a) If the engagement of CONTRACTOR is not extended by the mutual written consent of the DISTRICT and CONTRACTOR, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. East Valley Water District Non-Professional Services Agreement Allison Mechanical 9 (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONTRACTOR. CONTRACTOR may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONTRACTOR. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title and possession of all original drawings and other documents developed for the Project, if any, and the sole right and remedy of CONTRACTOR shall be to receive payment for all amounts due and not previously paid to CONTRACTOR for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR under this paragraph shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of this Agreement. 6.9 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONTRACTOR brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. INDEMNITY: (a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of the work to be performed under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONTRACTOR; injury to property of any kind, including loss of use; or economic damages of any kind, caused by, or arising out of, the willful, fraudulent, or negligent acts or omissions of CONTRACTOR, any of East Valley Water District Non-Professional Services Agreement Allison Mechanical 10 CONTRACTOR’S SUBCONTRACTORs or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONTRACTOR shall have the right, in order to avoid such claims or actions, to substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONTRACTOR or CONTRACTOR’S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity and hold harmless obligation of CONTRACTOR under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or other similar state or federal law. 6.10 SAFETY: CONTRACTOR shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONTRACTOR’S employees, and third persons. All work shall be performed entirely at CONTRACTOR'S East Valley Water District Non-Professional Services Agreement Allison Mechanical 11 risk. CONTRACTOR shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONTRACTOR’S employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONTRACTOR hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONTRACTOR shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONTRACTOR for the Project shall be furnished to and become the property of the DISTRICT. CONTRACTOR agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement. 6.12 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONTRACTOR as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.13 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.14 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of California, or in a federal court within rem jurisdiction over the Project. 6.15 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. East Valley Water District Non-Professional Services Agreement Allison Mechanical 12 6.16 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.17 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.18 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONTRACTOR DISTRICT By:_____________________________ By:_____________________________ Don Allison, President Michael Moore, General Manager Allison Mechanical, Inc. East Valley Water District East Valley Water District Non-Professional Services Agreement Allison Mechanical 13 EXHIBIT A SCOPE OF WORK Service Price Proposal Agenda Item #5b January 8, 20251 2 0 1 4 Meeting Date: January 8, 2025 Agenda Item #5b Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Change Order for Borden Excavating, Inc. for the Water Main Relocation in Little Third Street and Little Tippecanoe Avenue RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to approve Change Order No. 1 to construction contract with Borden Excavating, Inc (BEI) for an increase up to $288,376. BACKGROUND / ANALYSIS On May 22, 2024 the Board authorized a construction contract with BEI for $1,081,956 to replace approximately 4,000-feet of water main in the streets of Little 3rd and Little Tippecanoe, in San Bernardino. The pipe replacement was required due to street improvements by the County of San Bernardino. A portion of the work (Schedule A) is reimbursed by the County due to the District having prior right-of-way. The remainder of the scope of work (Schedule B) is funded by the District’s Capital Improvement budget. BEI was given the Notice to Proceed on October 9, 2024. Subsequently, construction activities revealed unforeseen conditions with other utilities. The project was temporarily suspended as the District and County worked out the conflicts and re-designed a portion of the work. In addition, the County informed the District of an ADA Ramp and Storm Drain project, adjacent to the current project, that would impact the proposed pipe replacement project. This additional scope of work (Schedule C) is the responsibility of the District due to the County having prior right-of-way. The District has negotiated the scope of work for construction of the additional work for Schedule A-C as shown in Table 1. The new total construction contract with BEI is $1,370,331.35. Table 1 – BEI Additional Scope of Work Schedule A (County Reimbursed)$82,764.15 Schedule B $29,095.09 Schedule C $176,516.11 Total CO1 (A+B+C)$288,375.35 Agenda Item #5b January 8, 20252 2 0 1 4 Meeting Date: January 8, 2025 Agenda Item #5b Consent Item DISTRICT PILLARS AND STRATEGIES I - Implement Effective Solutions Through Visionary Leadership C. Strengthen Regional, State and National Partnerships IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization D. Enable Fact-Based Decision Making REVIEW BY OTHERS This agenda item has been reviewed by This agenda item has been reviewed by the Engineering Department. FISCAL IMPACT The project is partially funded through an agreement with the County of San Bernardino. The remainder of the project cost are included in the District’s adjusted budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jason Wolf Senior Engineer ATTACHMENTS Attachment A – BEI Change Order No. 1 Scope of Work Attachment B – Original Contract ATTACHMENT “A” Change Order Scope & Budget The following is a summary of the original contract amount and the items related to Change Order 1. Original Contract Schedules: Bid Schedule A (County): $ 543,280.00 Bid Schedule B (EVWD): $ 538,676.00 Original Contract Amount: $ 1,081,956.00 Change Order 1.1 Schedule A (County): $ 120,417.27 Schedule B (EVWD): $ 29,095.09 Change Order 1.2 (Pedley to Court) Schedule A (County): $ (37,653.12) Schedule C (EVWD): $ 176,516.11 Change Order 1 Summary Schedule A (County): $ 82,764.15 Schedule B+C (EVWD): $ 205,611.20 Schedule A (County) Construction Total: $ 626,044.15 Schedule B (EVWD) Construction Total: $ 567,771.09 Schedule C (EVWD) Construction Total: $ 176,516.11 Total Construction Contract Sum A+B+C: $ 1,370,331.35 EVWD Items B+C: $ 744,287.20 Added scope of work detail sheets summarized above can be found in the subsequent pages of attachment. Tuesday, November 5, 2024 Owner:A-01 Work Preformed:Schedule A Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 8 No 59.97 98.12 784.96$ Excavator Doosan DX42*1 8 No 53.47 83.63 669.04$ Water Truck 2500 Gallon 1 3 No 26.26 88.85 266.55$ Dump Truck 10 CY*1 8 No 26.26 88.85 710.80$ Loader Case 521G*1 8 No 45.41 76.91 615.28$ Sweeper Broce*1 3 No 40.68 75.64 226.92$ Truck Pickup Foreman 1 8 No 3.40 26.15 209.20$ Truck Utility 1 8 No 3.85 29.60 236.80$ Asphalt Grinding Zipper*1 3 No 17.32 104.26 312.78$ Equipment Total 4,032.33$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 8.0 95.62 127.03 0.00 764.96$ Operator 8.0 95.62 127.03 0.00 764.96$ Operator 8.0 95.62 127.03 0.00 764.96$ Pipelayer 8.0 86.85 116.77 0.00 694.80$ Laborer 8.0 72.79 95.68 0.00 582.32$ Laborer 8.0 72.79 95.68 0.00 582.32$ Laborer 8.0 72.79 95.68 0.00 582.32$ Laborer 8.0 72.79 95.68 0.00 582.32$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%1,630.26$ Labor Total 6,949.22$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount Copper 200.00 12.80 2,560.00$ Asphlat 300.00 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%198.40$ Material Total 2,758.40$ Description Mark-up Total Labor 15%7,991.60$ Equipment 15%4,637.18$ Material 15%3,172.16$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 15,800.94$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 6,949.22$ 1,042.38$ 4,032.33$ 604.85$ 2,758.40$ 413.76$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Core And Main No Charge Material Tax Summary: Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, extending 8ea 1" by 25 feet and adding a crossings under the existing waterline are required, resulting in additional costs below. Subcontractors / Owner Operator Unit Cost Attachment "A" Tuesday, November 5, 2024 Owner:A-02 Work Preformed:Schedule A Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 2 No 59.97 98.12 196.24$ Excavator Doosan DX42*1 2 No 53.47 83.63 167.26$ Water Truck 2500 Gallon 1 1 No 26.26 88.85 88.85$ Dump Truck 10 CY*1 2 No 26.26 88.85 177.70$ Loader Case 521G*1 2 No 45.41 76.91 153.82$ Sweeper Broce*1 2 No 40.68 75.64 151.28$ Truck Pickup Foreman 1 2 No 3.40 26.15 52.30$ Truck Utility 1 2 No 3.85 29.60 59.20$ Asphalt Grinding Zipper*1 1 No 17.32 104.26 104.26$ Equipment Total 1,150.91$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 2.0 95.62 127.03 0.00 191.24$ Operator 2.0 95.62 127.03 0.00 191.24$ Operator 2.0 95.62 127.03 0.00 191.24$ Pipelayer 2.0 86.85 116.77 0.00 173.70$ Laborer 2.0 72.79 95.68 0.00 145.58$ Laborer 2.0 72.79 95.68 0.00 145.58$ Laborer 2.0 72.79 95.68 0.00 145.58$ Laborer 2.0 72.79 95.68 0.00 145.58$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%407.57$ Labor Total 1,737.31$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount Fire hydrant Lateral 60.00 42.00 2,520.00$ Asphlat 300.00 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%195.30$ Material Total 2,715.30$ Description Mark-up Total Labor 15%1,997.90$ Equipment 15%1,323.55$ Material 15%3,122.60$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 6,444.04$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 1,737.31$ 260.60$ 1,150.91$ 172.64$ 2,715.30$ 407.30$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Core And Main No Charge Material Tax Summary: Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, extending 2ea Fire hydranyts by 30 feet and adding a crossings under the existing waterline are required, resulting in additional costs below. Subcontractors / Owner Operator Unit Cost Attachment "A" Tuesday, November 5, 2024 Owner:A-03 Work Preformed:Schedule A Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 3 No 59.97 98.12 294.36$ Excavator Doosan DX42*1 3 No 53.47 83.63 250.89$ Water Truck 2500 Gallon 1 2 No 26.26 88.85 177.70$ Dump Truck 10 CY*1 3 No 26.26 88.85 266.55$ Loader Case 521G*1 3 No 45.41 76.91 230.73$ Sweeper Broce*1 2 No 40.68 75.64 151.28$ Truck Pickup Foreman 1 3 No 3.40 26.15 78.45$ Truck Utility 1 3 No 3.85 29.60 88.80$ Asphalt Grinding Zipper*1 2 No 17.32 104.26 208.52$ Equipment Total 1,747.28$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 3.0 95.62 127.03 0.00 286.86$ Operator 3.0 95.62 127.03 0.00 286.86$ Operator 3.0 95.62 127.03 0.00 286.86$ Pipelayer 3.0 86.85 116.77 0.00 260.55$ Laborer 3.0 72.79 95.68 0.00 218.37$ Laborer 3.0 72.79 95.68 0.00 218.37$ Laborer 3.0 72.79 95.68 0.00 218.37$ Laborer 3.0 72.79 95.68 0.00 218.37$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%611.35$ Labor Total 2,605.96$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount 90 Degree Bend 4.00 258.42 1,033.68$ 8" MegaLug 8.00 92.00 736.00$ 8" Bolt and Nut set 8.00 165.00 1,320.00$ 0 -$ 0 -$ 0 -$ 7.75%239.45$ Material Total 3,329.13$ Description Mark-up Total Labor 15%2,996.85$ Equipment 15%2,009.37$ Material 15%3,828.50$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 8,834.72$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 2,605.96$ 390.89$ 1,747.28$ 262.09$ 3,329.13$ 499.37$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Core And Main Core And Main Core And Main Material Tax Summary: Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, Adding 4ea 90 degree bends(STA 12+50,12+76,21+01,21+32, causeing a slowdown , and adding 138' of Restraint joints causeing further slowdowns. Subcontractors / Owner Operator Unit Cost Attachment "A" Tuesday, November 5, 2024 Owner:A-04 Work Preformed:Schedule A Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 16 No 59.97 98.12 1,569.92$ Excavator Doosan DX42*1 16 No 53.47 83.63 1,338.08$ Water Truck 2500 Gallon 1 8 No 26.26 88.85 710.80$ Dump Truck 10 CY*1 16 No 26.26 88.85 1,421.60$ Loader Case 521G*1 16 No 45.41 76.91 1,230.56$ Sweeper Broce*1 8 No 40.68 75.64 605.12$ Truck Pickup Foreman 1 16 No 3.40 26.15 418.40$ Truck Utility 1 16 No 3.85 29.60 473.60$ Asphalt Grinding Zipper*1 8 No 17.32 104.26 834.08$ Equipment Total 8,602.16$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 16.0 95.62 127.03 0.00 1,529.92$ Operator 16.0 95.62 127.03 0.00 1,529.92$ Operator 16.0 95.62 127.03 0.00 1,529.92$ Pipelayer 16.0 86.85 116.77 0.00 1,389.60$ Laborer 16.0 72.79 95.68 0.00 1,164.64$ Laborer 16.0 72.79 95.68 0.00 1,164.64$ Laborer 16.0 72.79 95.68 0.00 1,164.64$ Laborer 16.0 72.79 95.68 0.00 1,164.64$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%3,260.52$ Labor Total 13,898.44$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount 45 Degree Bend 4.00 265.00 1,060.00$ 11/25 Degree Bend 2.00 255.00 510.00$ 8" DR-14 Fusible C900 40.00 88.13 3,525.20$ 0 -$ 0 -$ 0 -$ 7.75%394.88$ Material Total 5,490.08$ Description Mark-up Total Labor 15%15,983.21$ Equipment 15%9,892.48$ Material 15%6,313.59$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 32,189.28$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 13,898.44$ 2,084.77$ 8,602.16$ 1,290.32$ 5,490.08$ 823.51$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Core And Main Core And Main Core And Main Material Tax Summary: Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, Addeing 2ea drop sections at STA 18+09 and 24+61, Adding 2ea 11.25 bends, 4ea 45 bends, and 40' of 8" Dr-14 Fusible C900 (1 Day slowdown each) Subcontractors / Owner Operator Unit Cost Attachment "A" Tuesday, November 5, 2024 Owner:A-05 Work Preformed:Schedule A Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 2 No 59.97 98.12 196.24$ Excavator Doosan DX42*1 2 No 53.47 83.63 167.26$ Water Truck 2500 Gallon 1 2 No 26.26 88.85 177.70$ Dump Truck 10 CY*1 2 No 26.26 88.85 177.70$ Loader Case 521G*1 2 No 45.41 76.91 153.82$ Sweeper Broce*1 2 No 40.68 75.64 151.28$ Truck Pickup Foreman 1 2 No 3.40 26.15 52.30$ Truck Utility 1 2 No 3.85 29.60 59.20$ Asphalt Grinding Zipper*1 1 No 17.32 104.26 104.26$ Equipment Total 1,239.76$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 2.0 95.62 127.03 0.00 191.24$ Operator 2.0 95.62 127.03 0.00 191.24$ Operator 2.0 95.62 127.03 0.00 191.24$ Pipelayer 2.0 86.85 116.77 0.00 173.70$ Laborer 2.0 72.79 95.68 0.00 145.58$ Laborer 2.0 72.79 95.68 0.00 145.58$ Laborer 2.0 72.79 95.68 0.00 145.58$ Laborer 2.0 72.79 95.68 0.00 145.58$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%407.57$ Labor Total 1,737.31$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount CLSM Backfill 141.00 133.50 18,823.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%1,458.82$ Material Total 20,282.32$ Description Mark-up Total Labor 15%1,997.90$ Equipment 15%1,425.72$ Material 15%23,324.67$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 26,748.29$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 1,737.31$ 260.60$ 1,239.76$ 185.96$ 20,282.32$ 3,042.35$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Robertsons Material Tax Summary: Haul off and dump fees (No Charge) Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, Addeing 588' of CLSM Backfill. Subcontractors / Owner Operator Unit Cost Attachment "A" Tuesday, November 5, 2024 Owner:A-06 Work Preformed:Schedule A Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Equipment Total -$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Labor Burden & Workers Compensation 30.65%-$ Labor Total -$ Qty Amount 1.00 7,000.00$ 1.00 18,400.00$ 1.00 5,000.00$ -$ Bid Items:30,400.00$ Materials:Qty Unit Price Amount 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%-$ Material Total -$ Description Mark-up Total Labor 15%-$ Equipment 15%-$ Material 15%-$ Bid Items 0%30,400.00$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 30,400.00$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. -$ -$ -$ -$ -$ -$ 30,400.00$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Material Tax Summary: (A.12) 1" Combination Air & Vacuum 7,000.00$ (A.14) 4" Blow-Off Assembly 18,400.00$ (A.01) Mobilization 5,000.00$ Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, the addition of one 1" Combination Air & Vacuum (STA18+06) and one 4" Blow-Off Assembly (STA18+13) is required. Additionally, delays in approval will necessitate demobilization and remobilization. Bid Items Unit Cost Attachment "A"Attachment "A" Tuesday, November 5, 2024 Owner:B-01 Work Preformed:Schedule B Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 5 No 59.97 98.12 490.60$ Excavator Doosan DX42*1 5 No 53.47 83.63 418.15$ Water Truck 2500 Gallon 1 2 No 26.26 88.85 177.70$ Dump Truck 10 CY*1 5 No 26.26 88.85 444.25$ Loader Case 521G*1 5 No 45.41 76.91 384.55$ Sweeper Broce*1 2 No 40.68 75.64 151.28$ Truck Pickup Foreman 1 5 No 3.40 26.15 130.75$ Truck Utility 1 5 No 3.85 29.60 148.00$ Asphalt Grinding Zipper*1 2 No 17.32 104.26 208.52$ Equipment Total 2,553.80$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 5.0 95.62 127.03 0.00 478.10$ Operator 5.0 95.62 127.03 0.00 478.10$ Operator 5.0 95.62 127.03 0.00 478.10$ Pipelayer 5.0 86.85 116.77 0.00 434.25$ Laborer 5.0 72.79 95.68 0.00 363.95$ Laborer 5.0 72.79 95.68 0.00 363.95$ Laborer 5.0 72.79 95.68 0.00 363.95$ Laborer 5.0 72.79 95.68 0.00 363.95$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%1,018.91$ Labor Total 4,343.26$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount Copper 125.00 12.80 1,600.00$ Asphlat 300.00 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%124.00$ Material Total 1,724.00$ Description Mark-up Total Labor 15%4,994.75$ Equipment 15%2,936.87$ Material 15%1,982.60$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 9,914.22$ Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, extending 4ea 1" & 1ea 2" water services by 25 feet and adding a crossings under the existing waterline are required, resulting in additional costs below. Subcontractors / Owner Operator Unit Cost Sub Totals Extended Vender Core And Main No Charge Material Tax Summary: Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 4,343.26$ 651.49$ 2,553.80$ 383.07$ 1,724.00$ 258.60$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Attachment "A" Tuesday, November 5, 2024 Owner:B-02 Work Preformed:Schedule B Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 3 No 59.97 98.12 294.36$ Excavator Doosan DX42*1 3 No 53.47 83.63 250.89$ Water Truck 2500 Gallon 1 2 No 26.26 88.85 177.70$ Dump Truck 10 CY*1 3 No 26.26 88.85 266.55$ Loader Case 521G*1 3 No 45.41 76.91 230.73$ Sweeper Broce*1 3 No 40.68 75.64 226.92$ Truck Pickup Foreman 1 3 No 3.40 26.15 78.45$ Truck Utility 1 3 No 3.85 29.60 88.80$ Asphalt Grinding Zipper*1 2 No 17.32 104.26 208.52$ Equipment Total 1,822.92$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 3.0 95.62 127.03 0.00 286.86$ Operator 3.0 95.62 127.03 0.00 286.86$ Operator 3.0 95.62 127.03 0.00 286.86$ Pipelayer 3.0 86.85 116.77 0.00 260.55$ Laborer 3.0 72.79 95.68 0.00 218.37$ Laborer 3.0 72.79 95.68 0.00 218.37$ Laborer 3.0 72.79 95.68 0.00 218.37$ Laborer 3.0 72.79 95.68 0.00 218.37$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%611.35$ Labor Total 2,605.96$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount Fire hydrant Lateral 80.00 42.00 3,360.00$ Asphlat 300.00 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%260.40$ Material Total 3,620.40$ Description Mark-up Total Labor 15%2,996.85$ Equipment 15%2,096.36$ Material 15%4,163.46$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 9,256.67$ Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, extending 2ea Fire hydranyts by 30 feet, extending 1ea Fire hydranyts by 20 feet and adding a crossings under the existing waterline are required, resulting in additional costs below. Subcontractors / Owner Operator Unit Cost Sub Totals Extended Vender Core And Main No Charge Material Tax Summary: Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 2,605.96$ 390.89$ 1,822.92$ 273.44$ 3,620.40$ 543.06$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Attachment "A" Tuesday, November 5, 2024 Owner:B-03 Work Preformed:Schedule B Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 1 No 59.97 98.12 98.12$ Excavator Doosan DX42*1 1 No 53.47 83.63 83.63$ Water Truck 2500 Gallon 1 1 No 26.26 88.85 88.85$ Dump Truck 10 CY*1 1 No 26.26 88.85 88.85$ Loader Case 521G*1 1 No 45.41 76.91 76.91$ Sweeper Broce*1 1 No 40.68 75.64 75.64$ Truck Pickup Foreman 1 1 No 3.40 26.15 26.15$ Truck Utility 1 1 No 3.85 29.60 29.60$ Asphalt Grinding Zipper*1 1 No 17.32 104.26 104.26$ Equipment Total 672.01$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 1.0 95.62 127.03 0.00 95.62$ Operator 1.0 95.62 127.03 0.00 95.62$ Operator 1.0 95.62 127.03 0.00 95.62$ Pipelayer 1.0 86.85 116.77 0.00 86.85$ Laborer 1.0 72.79 95.68 0.00 72.79$ Laborer 1.0 72.79 95.68 0.00 72.79$ Laborer 1.0 72.79 95.68 0.00 72.79$ Laborer 1.0 72.79 95.68 0.00 72.79$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%203.78$ Labor Total 868.65$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount 90 Degree Bend 2.00 258.42 516.84$ 8" MegaLug 4.00 92.00 368.00$ 8" Bolt and Nut set 4.00 165.00 660.00$ 0 -$ 0 -$ 0 -$ 7.75%119.73$ Material Total 1,664.57$ Description Mark-up Total Labor 15%998.95$ Equipment 15%772.81$ Material 15%1,914.25$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 3,686.01$ Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, Adding 2ea 90 degree bends (STA 46+00,46+22) causeing a slowdown. Subcontractors / Owner Operator Unit Cost Sub Totals Extended Vender Core And Main Core And Main Core And Main Material Tax Summary: Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 868.65$ 130.30$ 672.01$ 100.80$ 1,664.57$ 249.68$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Attachment "A" Tuesday, November 5, 2024 Owner:B-05 Work Preformed:Schedule B Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount Excavator Doosan DX85*1 1 No 59.97 98.12 98.12$ Excavator Doosan DX42*1 1 No 53.47 83.63 83.63$ Water Truck 2500 Gallon 1 1 No 26.26 88.85 88.85$ Dump Truck 10 CY*1 1 No 26.26 88.85 88.85$ Loader Case 521G*1 1 No 45.41 76.91 76.91$ Sweeper Broce*1 1 No 40.68 75.64 75.64$ Truck Pickup Foreman 1 1 No 3.40 26.15 26.15$ Truck Utility 1 1 No 3.85 29.60 29.60$ Asphalt Grinding Zipper*1 1 No 17.32 104.26 104.26$ Equipment Total 672.01$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount Team Leader 1.0 95.62 127.03 0.00 95.62$ Operator 1.0 95.62 127.03 0.00 95.62$ Operator 1.0 95.62 127.03 0.00 95.62$ Pipelayer 1.0 86.85 116.77 0.00 86.85$ Laborer 1.0 72.79 95.68 0.00 72.79$ Laborer 1.0 72.79 95.68 0.00 72.79$ Laborer 1.0 72.79 95.68 0.00 72.79$ Laborer 1.0 72.79 95.68 0.00 72.79$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ 0 0 0 -$ Labor Burden & Workers Compensation 30.65%203.78$ Labor Total 868.65$ Qty Amount -$ -$ -$ -$ Subcontract Total:-$ Materials:Qty Unit Price Amount CLSM Backfill 27.00 133.50 3,604.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%279.35$ Material Total 3,883.85$ Description Mark-up Total Labor 15%998.95$ Equipment 15%772.81$ Material 15%4,466.43$ Subcontractors 20%-$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total 6,238.19$ Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from November 4, 2024, Addeing 110' of CLSM Backfill. Subcontractors / Owner Operator Unit Cost Haul off and dump fees (No Charge) Sub Totals Extended Vender Robertsons Material Tax Summary: Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. 868.65$ 130.30$ 672.01$ 100.80$ 3,883.85$ 582.58$ -$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Attachment "A" Tuesday, December 17, 2024 Owner:C-01 Work Preformed:Schedule C Equipment Qty Hours Idle YES/NO Idle Rate Operating Rate Extended Amount -$ -$ Equipment Total -$ Labor Hours Hourly Rate Overtime Hours Overtime Rate Per Diem Rate Extended Amount -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Labor Burden & Workers Compensation 30.65%-$ Labor Total -$ Qty Amount 20.00 3,820.00$ 417.00 72,975.00$ 4.00 16,400.00$ 4.00 12,000.00$ 1.00 15,200.00$ 3.00 33,600.00$ 1.00 1,800.00$ 7.00 12,600.00$ 2.00 2,800.00$ 417.00 346.11$ -64.00 (11,200.00)$ -1.00 (15,200.00)$ -1.00 (11,200.00)$ -64.00 (53.12)$ 1.00 4,975.00$ -$ Bid Items:138,862.99$ Materials:Qty Unit Price Amount 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 7.75%-$ Material Total -$ Description Mark-up Total Labor 15%-$ Equipment 15%-$ Material 15%-$ Bid Items 0%138,862.99$ 0.00%-$ 0.00%-$ 0.00%-$ Report Total ####### A.16 8" Tie-In to Existing Waterline 11,200.00$ A.23 Pipeline Disinfection, Testing & Dewatering 0.83$ C.24 Long Side Water Service 4,975.00$ C.23 Pipeline Disinfection, Testing & Dewatering 0.83$ A.06 8" DIP with Polyethylene Encasement and 175.00$ A.13 Fire Hydrant Assembly 15,200.00$ C.18 Removal of Existing Hydrant 1,800.00$ C.19 Removal of Existing Valves 1,800.00$ C.22 Cutting and Capping/Plugging Existing 1,400.00$ C.10 1" Water Service and Meter Box 3,000.00$ C.13 Fire Hydrant Assembly 15,200.00$ C.16 8" Tie-In to Existing Waterline 11,200.00$ Note: We reserve the right to supplement and/or correct report. Appropriate extensions requested. -$ -$ -$ -$ -$ -$ 138,862.99$ -$ Company Overhead General Liability Insurance Payment & Perfomance Bonds Sub Totals Extended Vender Material Tax Summary: C.05 6" DIP with Polyethylene Encasement and 191.00$ C.06 8" DIP with Polyethylene Encasement and 175.00$ C.08 8" Gate Valve 4,100.00$ Project Name: LITTLE 3RD & LITTLE TIPPECANOE WATER MAIN RELOCATION EAST VALLEY WATER DISTRICT Due to plan design changes from December 16th, 2024, the addition of 8" & 6" DIP, 1" Water Services, Fire Hydrants, tie in's and valves will be installed per the unit prices below. Bid Items Unit Cost Attachment "A" ATTACHMENT “B” Original Construction Contract Agenda Item #5c January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #5c Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of construction contract for Plant 56 Reservoir Recoating with Advanced Industrial Services, Inc. RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute a construction contract with Advanced Industrial Services, Inc (AIS) for a not-to-exceed amount of $738,050 plus 10 percent contingency. BACKGROUND / ANALYSIS The District completed a Seismic and Structural Evaluation of all the Districts welded steel reservoirs in 2021. This evaluation assisted staff in the development of a strategy to rehabilitate the steel water storage reservoirs. The Plant 56 reservoir was identified as needing rehabilitation. The District completed a technical memorandum to further define the scope of work and cost estimate. The District budgeted for the rehabilitation in fiscal year 2023-24. However, a large storm in the fall had washed out the ingress/egress access road, delaying the project and changing focus to the reconstruction of the slope, storm drain, and road that was completed in January of 2024. The District re-budgeted for the Plant 56 reservoir rehabilitation for fiscal year 2024-25. In accordance with District Policy 7.1, a competitive bidding process was used to solicit bids from coating contractors for the rehabilitation of the reservoir. A request for bids (RFB) was posted on the District’s online bid portal on November 4, 2024. The RFB required bidders to identify their proposed cost for the work for an initial contract amount for bid items 1-16 and additive bid items 17-21; three (3) contractors provided bids. Construction bids were reviewed for conformance with the RFB and the lowest responsive bidder was Advanced Industrial Services, Inc., below is a list of bids received. Contractor Total Bid Advanced Industrial Services, Inc. $738,050 Spiess Construction Company, Inc.$784,475 Crosno Construction, Inc. $837,018 The bid price reflects the current bidding environment, appears to be reasonable, and is within Agenda Item #5c January 8, 20252 Meeting Date: January 8, 2025 Agenda Item #5c Consent Item the available funding. The reservoir will be taken out of service during the rehabilitation and temporary pumping will be provided by the District. Liquidated damages for this project will be $500 per day. Construction is scheduled to be performed in the Winter/Spring 2025 when water demands are typically low. DISTRICT PILLARS AND STRATEGIES I - Implement Effective Solutions Through Visionary Leadership C. Strengthen Regional, State and National Partnerships IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services C. Dedicate Efforts Toward System Maintenance and Modernization D. Enable Fact-Based Decision Making REVIEW BY OTHERS This agenda item has been reviewed by the Engineering Department. FISCAL IMPACT The project costs are included in the District’s 2024-25 fiscal year budget, in the Capital Improvement Program, for the rehabilitation of tanks/reservoirs. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jason Wolf Senior Engineer ATTACHMENTS Exhibit A: Draft Agreement Attachment - B [SAMPLE/DRAFT] AGREEMENT NO. 2024.XX EAST VALLEY WATER DISTRICT FOR CONSTRUCTION OF PUBLIC WORKS This AGREEMENT made and entered into this xx day of [Month], 2024, by and between the EAST VALLEY WATER DISTRICT (hereinafter referred to as “Owner”) and [Company Name] (hereinafter referred to as “Contractor”). IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS, AND CONDITIONS HEREINAFTER SET FORTH, THE PARTIES HEREBY AGREE AS FOLLOWS: ARTICLE I: GENERAL For and in consideration of the payments and agreement hereinafter mentioned to be made and performed by said Owner, said Contractor agrees with said Owner to perform and complete in a workmanlike manner all Work required as described in the Proposal attached as Exhibit “A” which is by reference incorporated herein. In accordance with the Proposal therefore, to furnish at Contractor’s own expense all labor, materials, equipment, tools, transportation, and services necessary therefor, except such materials, equipment, and services as may be stipulated in said Proposal to be furnished by said Owner, and to satisfactorily perform everything required by the Agreement and the said Proposal, for the sum of $________________. ARTICLE II: PAYMENT For furnishing all said labor, materials, equipment, tools, and services, furnishing all plant, temporary structures, tools, and equipment, and satisfactorily performing everything required by this Agreement and Proposal; also for all loss and damages arising out of the nature of the Work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the performance of the Work until its acceptance by said Owner, and for all risks of every description connected with the Work; also for all expenses resulting from the suspension or discontinuance of Work, except as in the said Specifications, if any, are expressly stipulated to be borne by said Owner and for completing the Work in accordance with the requirements of said Specifications and Proposal, said Owner will pay, and said Contractor shall receive, in full compensation therefor, the price mentioned above. Attachment - B 2 ARTICLE III: MONTHLY ESTIMATES The Contractor shall furnish to the Owner, including an itemized statement in a form satisfactory to the Owner, an estimate of the cumulative amount and value of work performed by the Contractor up to that date. Except as may otherwise be provided in the Special Provisions, if any said amount will include 80 percent of the value of all acceptable materials and equipment delivered to the site of the work. Said value will be based on certified copies of paid invoices delivered by the Contractor to the Owner. To this figure will be added all amounts due or paid the Contractor for performance of extra work in accordance with change orders. From the total computed above, a deduction of 10 percent will be made provided the Contract price is $2,000,000 or less. When the Contract price exceeds $2,000,000 the following deduction will be made: 10 percent of the first $2,000,000 and 5 percent thereafter. Further deductions will be made for: (1) amounts due to the Owner for equipment and materials furnished or services rendered; (2) amounts due the Owner under the terms of the Contract. From the balance thus determined will be deducted the amount of all previous payments and the remainder shall constitute the monthly payment due the Contractor. Pursuant to the provisions of Public Contract Code Sections 10263 and 22300, the Contractor is permitted to substitute securities for any moneys withheld to ensure performance of this Contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the State Treasurer or a state or federally chartered bank in California as the escrow agent, who shall then pay the moneys to the Contractor. Upon satisfactory completion of the Contract, the securities shall be returned to the Contractor. Alternatively, the Contractor may request, and the Owner shall make payment of retentions earned directly to the escrow agent. The Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in this Section for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest and payments received by the escrow agent from the Owner pursuant to the terms of this Section. Securities eligible for investment under this Section shall include those listed in Section 16430 of the Government Code, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the Contractor and the Owner. Securities selected must also comply with the Owner’s current investment policy. The Owner’s estimate of the monthly payment due the Contractor will not be required to be made by strict measurement and an approximation will suffice. The monthly payments may be withheld or reduced if, in the Owner’s opinion, the Contractor is not diligently or efficiently endeavoring to comply with the intent of the Contract or if the Contractor fails to pay labor and material bills as they become due. Attachment - B 3 No monthly payment shall be construed as an acceptance of the Work or of any portion of the Work, nor shall the making of such payment preclude the Owner from demanding and recovering from the Contractor such damages as it may sustain by reason of the Contractor’s failure to comply with the requirements of the Contract. In the event the Contract is terminated, any funds due the Contractor and retained by the Owner shall become property of the Owner to the extent necessary to repay to the Owner any excess in the Contract price above the cost of the work completed at the time of the termination. After issuance of notice to discontinue work, no further payment will be made to the Contractor for the work covered by the notice until completion of the Work and final settlement has been made. ARTICLE IV: CONSIDERATION The Owner hereby retains said Contractor to perform the work according to the terms of this Agreement for the above-mentioned price and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Proposal; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE V: INDEMNIFICATION The Contractor shall defend, indemnify, protect, and hold the Owner and its agents, officers, elected officials, directors, and employees harmless from and against any and all liabilities, claims, costs, expenses, losses, damages, and fees established, asserted, or incurred which arise out of, relate to, or result from, the Work, the Contract, this Agreement, and any and all documents prepared and/or services performed in connection therewith, as well as the failure, neglect, or refusal of the Contractor and/or its subcontractors, subconsultants, agents, officers, or employees to perform the Work and/or any other obligations of the Contractor under the Contract, this Agreement, and/or the documents prepared in connection therewith. This indemnification shall include, but not be limited to, the costs, expenses, and damages incurred by the Owner to defend any such claims, stop notices, or lawsuits, to which the Owner is made a party. Where approval by the Owner is indicated, it is understood to be conceptual approval only and does not relieve the Contractor of responsibility for complying with all rules, regulations, laws, codes, industry standards, and liability for damages caused by the negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Contractor or its subcontractors. Contractor agrees to defend, indemnify, and hold harmless the Owner and its elected officials, directors, officers, agents, and employees from and against any and all claims, costs, suits, and damages, including attorney’s fees, arising from the willful misconduct or negligent acts, errors, or omissions of the Contractor and/or its subcontractors. ARTICLE VI: WAGES The general prevailing rates of per diem wages and general prevailing rate for holiday and overtime work in the locality in which the Work is to be performed have been determined by the Owner. Said general prevailing rates of per diem wages are hereby incorporated and made a part Attachment - B 4 hereof. The Contractor agrees that he, or any subcontractor under him, will pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the Contract. Any Contractor who is awarded a public works project and intends to use a craft or classification not shown on the general prevailing wage determinations may be required to pay the wage rate of that craft or classification most closely related to it as shown in the general determinations effective at the time of this Agreement. ARTICLE VII: HOURS AND WORKING CONDITIONS The Owner is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Contract to the same extent as though set forth herein and will be complied with by the Contractor. ARTICLE VIII: STANDARD OF CARE Contractor’s services under this Agreement will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the same profession currently practicing under similar conditions. The Contractor shall observe and cause all Work and deliverables to conform to all applicable federal, state, and local laws and regulations. Contractor shall perform services in a prompt and timely manner in accordance with this Agreement. Work as a result of this agreement shall be completed within 240 days from the date of this agreement. An approved written request may extend the number of working days for this Agreement. Time is of the essence in this Agreement. ARTICLE IX: BONDS In addition to all other requirements imposed by law or by the Contract or this Agreement, all surety companies executing bonds for the Work hereunder shall possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance as defined in Section 105 of the California Insurance Code and said surety must also appear on the Treasury Department's most current list (Circular 570 as amended). ARTICLE X: COMPONENTS OF AGREEMENT The Notice Inviting Bids, Instructions to Bidders, Bid Forms, Technical Conditions, Specifications, Drawings, Proposal, Certificate of Insurance and all other documents required by, issued and/or made available by the Owner with respect to the Work and the foregoing are hereby incorporated in and made a part of this Agreement. ARTICLE XI: INUREMENT Contractor shall not assign, sublet, or transfer this Agreement, or any rights under or interest in this Agreement, without the written consent of the Owner. If Contractor subcontracts any of the Work to be performed, Contractor shall be as fully responsible to the Owner for the performance of the Work, including errors and omissions of Contractor's subcontractors and of Attachment - B 5 the persons employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by the Contractor. Contractor shall bind every subcontractor and every subcontractor of a subcontractor to the terms of this Agreement applicable to Contractor’s Work unless specifically noted to the contrary in the subcontract in question approved in writing by the Owner. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written. CONTRACTOR By: Name: Title: EAST VALLEY WATER DISTRICT By: Michael Moore, General Manager/CEO Attachment - B 6 EXHIBIT A SCOPE OF WORK Agenda Item #5d January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #5d Discussion Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Amendment No. 1 to the Equipment Purchase Agreement with Anaergia Technologies for the Anaerobic Digestion System at the Sterling Natural Resource Center RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute Amendment No. 1 to the Equipment Purchase Agreement with Anaergia Technologies in the amount of $33,205.89. BACKGROUND / ANALYSIS The District added anaerobic digestion with food waste co-digestion to the Sterling Natural Resource Center (SNRC) Project in 2019. This led to the District executing an Equipment Purchase Agreement with Anaergia Technologies (Anaergia) in the amount of $20,229,044 in October 2019. The scope of the agreement included all the equipment that makes up the anaerobic digestion system, engineering services during design and construction, and equipment commissioning services. The SNRC Project delays that resulted from the District changing the point of recycled water discharge from the Redlands Basins to Weaver Basins didn’t allow Anaergia to execute their work as scheduled, which incurred additional costs that were not under their control. The costs were due to inflation on labor to prepare for and execute equipment commissioning, and added project management labor to remobilize resources. Also, the District requested Anaergia to provide additional electrical engineering services to support testing that Southern California Edison required. In total, the additional cost to Anaergia was $33,205.89. DISTRICT PILLARS AND STRATEGIES IV - Promote Planning, Maintenance and Preservation of District Resources A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. Agenda Item #5d January 8, 20252 Meeting Date: January 8, 2025 Agenda Item #5d Discussion Item FISCAL IMPACT The amendment amount of $33,205.89 is not included in the current year budget. The cost will be funded from the Water Reclamation budget and reflected in the mid-year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS Amendment No. 1 AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND ANAERGIA TECHNOLOGIES Sterling Natural Resource Center (SNRC), Equipment Purchase Agreement East Valley Water District (District) and Anaergia Technologies (Anaergia) entered into an Agreement dated October 1, 2019 to provide equipment for the anaerobic digestion system at the SNRC. The purpose of this Amendment No. 1 is to increase the agreement amount to cover additional costs incurred by Anaergia due to project delays that were not under Anaergia’s control. The additional costs are described in the attached Change Order Request 01 dated 12/18/24. The original agreement amount was $20,229,044. Amendment No. 1 would increase the agreement by $33,205.89. The revised total agreement amount is $20,262,249.89. All other conditions of the original agreement shall remain the same as set forth in the Agreement between the District and Anaergia. ATTACHMENTS: Change Order Request 01, Dated December 18, 2024 EAST VALLEY WATER DISTRICT By: _________________________ Michael Moore, GM / CEO Date:_________________________ ANAERGIA TECHNOLOGIES By: __________________________ Jeremy Metts, Manager Director, North America Date: __________________________ Anaergia Technologies, LLC 705 Palomar Airport Road, Suite 200 Carlsbad, CA 92011 USA +1.866.978.9785 www.anaergia.com 12/18/2024 East Valley Water District Jeff Noelte Director of Engineering & Operations Reference: Sterling Natural Gas Resource Center Project Subject: Change Order Request (COR) 01 Change order request 01 is based on additional costs that Anaergia Technologies incurred due to project delays that were outside the control of Anaergia Technologies. The total change order cost is $33,205.89 and it is based on four components as described below. Component 1: Additional costs due to inflation from work that was delayed in performance due to project delay. This labor is shown in Exhibit A and shows the actual labor costs incurred to restart the project in preparation for wet commissioning. This labor would have been conducted 1 to 1.5 years earlier but was delayed due to the project delay. The inflation rate used is based on the Los Angeles/Southern California CPI all items index for a 12-month period from January 2023. Component 2: Additional costs due to inflation for work to be conducted for wet commissioning. This is based on the schedule of values amounts in the agreement rather than the actual costs for wet commissioning, as shown in Exhibit B. The inflation rate used is the same as in component 1. Component 3: Additional costs from third-party electrical engineer for additional services requested by East Valley for interconnection support. Invoice provided, reference Exhibit C. Component 4: Additional project management labor incurred for restarting the project and preparing for wet commissioning due to project delay. Backup for the hours is shown in Exhibit D If you have any questions, please contact let me know. Sincerely, Jeremy Metts Managing Director, North America Anaergia Technologies, LLC Date Project name Project ID Category Resource name Item number Quantity Billable Rate Total Cost Transaction type Legal entity 11/28/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 12/1/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 1.00 150.00 150.00 Hour 3030 12/4/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 2.00 175.00 350.00 Hour 3030 12/11/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 12/12/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 12/13/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 3.00 150.00 450.00 Hour 3030 12/15/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 12/18/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 12/19/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 7.00 150.00 1,050.00 Hour 3030 12/20/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 6.00 150.00 900.00 Hour 3030 12/26/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 8.00 150.00 1,200.00 Hour 3030 12/27/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 12/28/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 12/29/2023 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 4.00 150.00 600.00 Hour 3030 1/2/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 4.00 150.00 600.00 Hour 3030 1/2/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/2/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TSVSTC Elya Kurnosoff 8.00 120.00 960.00 Hour 3030 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 3.00 150.00 450.00 Hour 3030 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 2.00 150.00 300.00 Hour 3030 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/4/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 3.00 150.00 450.00 Hour 3030 1/4/2024 SNRC Bioenergy C3010_0040_SNRCB TSVSTC Elya Kurnosoff 8.00 120.00 960.00 Hour 3030 1/4/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 3.00 150.00 450.00 Hour 3030 1/4/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/5/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 1/5/2024 SNRC Bioenergy C3010_0040_SNRCB TSVSTC Elya Kurnosoff 4.00 120.00 480.00 Hour 3030 1/5/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/8/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 6.00 150.00 900.00 Hour 3030 1/8/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/8/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 1.00 175.00 175.00 Hour 3030 1/9/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 6.00 150.00 900.00 Hour 3030 1/9/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/9/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 1.00 175.00 175.00 Hour 3030 1/10/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 5.00 150.00 750.00 Hour 3030 1/10/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/10/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 1.00 175.00 175.00 Hour 3030 1/11/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/11/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/11/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 1.00 175.00 175.00 Hour 3030 1/12/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 1.00 150.00 150.00 Hour 3030 1/12/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/12/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 1.00 175.00 175.00 Hour 3030 1/15/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 3.00 150.00 450.00 Hour 3030 1/15/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 4.00 150.00 600.00 Hour 3030 1/15/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 1.00 150.00 150.00 Hour 3030 EXHIBIT A 1/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/17/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/17/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 1/17/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/17/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/17/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 3.00 150.00 450.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Sophia Marenin Sydir 0.50 150.00 75.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 3.00 150.00 450.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 2.00 150.00 300.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 150.00 300.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 150.00 300.00 Hour 3030 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 6.00 150.00 900.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 1.00 150.00 150.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 5.00 150.00 750.00 Hour 3030 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TPJENG Thomas Allison 8.00 150.00 1,200.00 Hour 3030 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 1.00 150.00 150.00 Hour 3030 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/25/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 4.00 150.00 600.00 Hour 3030 1/25/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/25/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/25/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 3.00 150.00 450.00 Hour 3030 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 1.00 150.00 150.00 Hour 3030 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/29/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/29/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/29/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/29/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 2.00 150.00 300.00 Hour 3030 1/29/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/30/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 2.00 150.00 300.00 Hour 3030 1/30/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/30/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/30/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Alfredo Ferrin 1.00 150.00 150.00 Hour 3030 1/30/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 1/31/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Marianna Perez 3.00 150.00 450.00 Hour 3030 1/31/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Jonathan Breitenbach 8.00 120.00 960.00 Hour 3030 1/31/2024 SNRC Bioenergy C3010_0040_SNRCB TCMENG Sherif Mohamed Hashem 8.00 120.00 960.00 Hour 3030 1/31/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Patrick Riban 2.00 175.00 350.00 Hour 3030 1/31/2024 SNRC Bioenergy C3010_0040_SNRCB TPRENG Andrew Dale 1.00 175.00 175.00 Hour 3030 Sub Total 60,205.00 *Work should have been completed a year prior but couldn’t due to delay of project Inflation Factor 5.8% Additional Inflation Cost 3,491.89 https://www.bls.gov/regions/west/news-release/ConsumerPriceIndex_LosAngeles.htm SNRC Anaerobic Digestion System 20-Feb-2024 2019 - 2024 B Feb-24 Mar-24 Apr-24 Installation and Commissioning Commissioning Plan Installation Support Reception Tanks Digester Tanks Filtrate and AMR Tanks Control Panel Commissioning - Loop Testing Dry Commissioning Wet Commissioning 40,000$ Biological Startup 55,000$ 55,000$ Training 25,000$ 25,000$ Biological Support during Ramp up (6 Months)13,000$ Cost to Complete 213,000$ Inflation Factor 5.8% Total 12,354.00$ DESCRIPTION OF WORK EXHIBIT B Date Project name Project ID Category ID Total sales amount Amount in transaction currency Total cost amount Transaction type Accounting currency Vendor account Vendor name 2/1/2024 SNRC Bioenergy C3010_0040_SNRCB PTPENG 1,400.00 1,400.00 1,400.00 Expense USD V000326 Michael Brack Subtotal 1,400.00 Additional coordination between Helix, SDG&E, and ARCADIS Markup on 3rd Party 15% Total Cost 1,610.00 EXHIBIT C Sterling mlbrack@sbcglobal.net 949-842-0374 4543 Ave. Manessa Oceanside, CA 92057 To: 705 Palomar Airport Rd. Ste 200 Carlsbad, California 92011 DATE PROJECT CONTACT TERMS 1/15/2024 Sterling Patrick Riban N30 HOURS UNIT PRICE AMOUNT 10 $140.00 $1,400.00 SUBTOTAL $1,400.00 TOTAL 1,400.00$ TRAVEL EXPENSES patrick.riban@anaergia.com MICHAEL BRACK DESCRIPTION Sterling Interconnect Anaergia Technologies, LLC INVOICE NO: 4-0124 email: accountspayable-usa@anaergia.com REFERENCE THANK YOU FOR YOUR BUSINESS! Date Project name Project ID Category ID Resource name Unit Transaction type 12/4/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 12/5/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 12/6/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 12/7/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 12/8/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 12/11/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 12/12/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 12/13/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 12/14/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 12/15/2023 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/3/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/4/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/8/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 1/9/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 1/10/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 1/11/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 1/12/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 1/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/17/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/18/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/22/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/23/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/24/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/25/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/26/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/29/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/30/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 1/31/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/1/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/2/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/6/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/7/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/8/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/9/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/12/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/12/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 3.00 Hour 2/13/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/13/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 3.00 Hour 2/14/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/14/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 3.00 Hour 2/15/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/15/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 3.00 Hour 2/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 2.00 Hour 2/16/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 3.00 Hour 2/19/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 2/20/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 2/21/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 2/22/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour 2/23/2024 SNRC Bioenergy C3010_0040_SNRCB TPJMGR Project Manager 1.00 Hour Total Hours 90.00 Billable Rate 175.00$ Total Cost 15,750.00$ EXHIBIT D Agenda Item #5e January 8, 20251 Meeting Date: January 8, 2025 Agenda Item #5e Consent Item 1 9 9 6 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of a Cooperative Agreement with San Bernardino Municipal Water Department (SBMWD) and Partnering Agencies (Agencies) for the Regional Biosolids Program Feasibility Study (Phase I) Project RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute a Cooperative Agreement for Phase I Regional Biosolids Program Feasibility Study. BACKGROUND / ANALYSIS Wastewater treatment plants (WWTP’s) generate biosolids or sewer sludge that require disposal on a regular basis. The 14 agencies identified in the Agreement are local and/or regional government utilities/agencies that own and/or operate wastewater treatment plants. The Agencies each currently treat and then legally dispose of sewage sludge. This process is completed at one or more of many permitted locations in accordance with Title 40 Chapter I Subchapter O Part 503 “Standards for the Use or Disposal of Sewage Sludge” declared by the United States Environmental Protection Agency (USEPA; EPA 503). Currently, the primary means of dewatered biosolids end-use for each WWTP is a combination of landfill disposal, composting, and/or land application. These occur at various management facilities, both publicly and privately owned and/or operated. The Agencies desire to evaluate alternatives to reduce risk of disposing biosolids in the future. This is the direct result of the frequency and severity of recent disruptions, challenges, and pressures in the legislative, regulatory, market, and labor sectors for these dewatered biosolids end uses. The Agencies plan to consider alternative options for the disposal of biosolids in the future that increase the level of resiliency for the Agencies. The Agreement commits Agencies up to $50,000 each to produce a Regional Biosolids Program Feasibility Study (Phase I) (STUDY). The Agencies will contract a consultant (Consultant) to produce a detailed summary of the agencies, conditions, and drivers to objectively and rationally analyze whether further development of a jointly-owned regional biosolids facility or facilities. DISTRICT PILLARS AND STRATEGIES IV - Promote Planning, Maintenance and Preservation of District Resources Agenda Item #5e January 8, 20252 Meeting Date: January 8, 2025 Agenda Item #5e Consent Item 1 9 9 6 A. Develop Projects and Programs to Ensure Safe and Reliable Services REVIEW BY OTHERS This agenda item has been reviewed by the Engineering Department. FISCAL IMPACT The District’s portion of the Agreement (up to $50,000) is included in the District’s Engineering Contract Services budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Nathan Carlson Senior Engineer ATTACHMENTS Cooperative Agreement Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 1 of 19 COOPERATIVE AGREEMENT AMONG THE SAN BERNARDINO MUNICIPAL WATER DEPARTMENT AND THE PARTNERING AGENCIES REGARDING THE REGIONAL BIOSOLIDS PROGRAM FEASIBILITY STUDY (PHASE I) PROJECT This Cooperative Agreement (“Agreement”) is entered into and effective this 4th day of December, 2024 by and among the City of San Bernardino Municipal Water Department (“SBMWD”), and the Partnering Agencies listed below. SBMWD and the Partnering Agencies are each sometimes referred to herein individually as a “Party” and are collectively referred to herein as the “Parties.” PARTNERING AGENCIES A. Coachella Valley Water District (“CVWD”) B. Colton, City of (“Colton”) C. Corona, City of (“Corona”) D. Eastern Municipal Water District (“EMWD”) E. East Valley Water District (“EVWD”) F. Elsinore Valley Municipal Water District (“EVMWD”) G. Los Angeles County Sanitation Districts (“LA County San”) H. Moulton Niguel Water District (“MNWD”) I. Orange County Sanitation District (“OC San”) J. Ramona Municipal Water District (“RMWD”) K. Redlands, City of (“Redlands”) L. Western Municipal Water District (“WMWD”) M. Western Riverside County Regional Wastewater Authority (“WRCRWA”) SBMWD, CVWD, Colton, Corona, EMWD, EVWD, EVMWD, LA County San, MNWD, OC San, RMWD, Redlands, WMWD, and WRCRWA are all collectively referred to herein as “Partnering Agencies.” RECITALS A.WHEREAS, at present, SBMWD and all Partnering Agencies are local and/or regional governmental utilities that own and/or operate wastewater treatment plants (“WWTPs”); and B.WHEREAS, the Parties each currently treat and then legally dispose of sewage sludge generated during the treatment of domestic sewage in a treatment works (“biosolids”) at one or more of many permitted locations in accordance with Title 40 Chapter I Subchapter Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 2 of 19 O Part 503 “Standards for the Use or Disposal of Sewage Sludge” promulgated by the United States Environmental Protection Agency (USEPA; “EPA 503”); and C.WHEREAS, The Parties have decided to consider alternative options for the disposal of biosolids in the future; and D.WHEREAS, the Parties desire to discuss the feasibility of establishing and governing a regional, publicly-owned facility or facilities (“Regional Biosolids Program”) to legally treat and dispose of the biosolids generated at their respective WWTPs in compliance with EPA 503 regulations in a manner that will maximize the benefits to the Parties and their ratepayers (hereinafter, the “Project”); and E.WHEREAS, the Parties desire to share the costs associated with the preparation of a Phase I Feasibility Study for the Project to cover the Scope of Work attached hereto as Exhibit A (“Study”); and F.WHEREAS, the Parties desire to share equally in the cost of the Study and wish to memorialize their agreement to pay for such costs as set forth in this Agreement. NOW THEREFORE, the Parties hereto agree as follows: AGREEMENTS A.Lead Agency. The Parties agree that SBMWD will act as the lead agency in the selection and engagement of a consultant for the preparation of the Study in accordance with its procurement rules. Nevertheless, SBMWD shall consult with Partnering Agencies in both the preparation of any request for proposals and in the selection process. Partnering Agencies agree to participate in these processes, including participating in the review of proposals and in interviews of consultants. B.Cost Sharing. The Parties agree to share equally in the cost of the Study. a.Anticipated Cost. The Parties acknowledge the anticipated cost of the Study shall not exceed $500,000.00. SBMWD anticipates that a minimum of nine (9) Partnering Agencies intend to participate in the Study. Each Party's participation, therefore, shall not exceed $50,000.00 without prior written notice and approval by all Parties, hereto. b. Actual Cost and Billing. Upon completion of the selection process for the consultant, SBMWD shall submit an invoice to each Partnering Agency for its share of the cost of the Study. Payment shall be made within 45 days following receipt of the invoice. If following the selection process, the consultant costs exceed the anticipated cost, an amendment to this Agreement shall be sought prior to engagement of the consultant. c.Subsequent Phases. If the Project moves forward after the completion of the Study, the Parties may enter into further participation or cost-sharing agreements for any subsequent phase that will be responsible for the Project going forward. Nothing herein shall bind any Party to participate in a subsequent phase or bind any particular cost-sharing mechanism. Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 3 of 19 C.Project Management. a.Good Faith. The Parties agree to work together in good faith. b.Party Obligations. The Parties agree to comply with the obligations required of each Party as set forth in Exhibit A (occasionally indicated as “Owner”), as it relates to each of them individually. c.Responsiveness. The Parties agree to respond in a timely fashion to all requests for information or promptly advise SBMWD and the selected consultant with the expected date that the information will be provided. SBMWD shall respond to Party inquiries regarding Project status in a timely fashion. d.Project Manager. Each Party will designate one Project Manager that will be the primary point of contact for day-to-day project management and communications not intended to be an official notice (which will be sent to the address indicated on the signature page for that Party). e.Monthly Meeting. SBMWD will hold no less than one videoconference meeting per month on a recurring basis to provide a status update to the Parties. Upon selection and engagement of a consultant for the Study, the consultant shall be present for these meetings. Special in-person workshops may be held as deemed necessary. D.Miscellaneous Provisions. Text. a.Amendment, Termination, and Assignment. This Agreement may not be amended, changed, modified, terminated, or assigned, except in accordance with the express provisions of this Agreement or with the written consent of all parties hereto. b.Execution in Counterpart. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. c.Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any suit, action, or proceeding brought under the scope of this Agreement shall be brought and maintained to the extent allowed by law in the County of San Bernardino. d.Sections; Headings. Headings at the beginning of each section and subsection are solely for convenience and reference and are not part of this Agreement. e.No Construction Against Drafter. The Parties hereby acknowledge that they have reviewed this Agreement and concur that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of any provision of this Agreement. f.Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the successors and assigns of the respective Parties to this Agreement. No Party may assign its interests in or obligations under this Agreement without the written consent of the other Parties. Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 4 of 19 g.Effective Date; Term. This Agreement shall become effective as of the first date set forth above. This Agreement shall continue in full force and effect until completion and distribution of the Study (“Term”). If the proposed cost of the Study exceeds the anticipated cost set forth in Section B.a., and the Parties are unable to agree to amend the Agreement to increase the participation costs, any Party may terminate the Agreement. Upon the end of the Term, this Agreement shall expire without further action or acknowledgement from any Party hereto. h.Severability. If any portion of this Agreement shall be declared by any court of competent jurisdiction to be invalid, illegal, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining parts of the Agreement shall remain in full force and effect. i.Authority. Each signatory of this Agreement represents that they are duly authorized to execute this Agreement on behalf of the Party for which such signatory executes this Agreement. Each Party represents that it has the appropriate legal authority to enter into this Agreement and to perform all obligations under this Agreement. j.Compliance with Law. In performing their respective obligations under this Agreement, the Parties shall comply with and conform to all applicable laws, rules, regulations, and ordinances. k.Attorneys’ Fees. Except as otherwise expressly provided herein, each Party who files any action or brings any action or proceeding against the other arising from this Agreement, seeks resolution of disputes pursuant to this Agreement or is made a party to any action or proceeding brought by any other person or governmental entity, shall bear its own costs and fees. l.Approvals. Approvals required by the Parties, or any officers, agents or employees of either Party, shall not be unreasonably withheld and approval or disapproval shall be given within a reasonable time. m.Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. n.Third Party Beneficiaries. This Agreement and the performance of the Parties’ obligations hereunder are for the sole and exclusive benefit of the Parties. No person or entity who or which is not a signatory to this Agreement shall be deemed to be benefited or intended to be benefited by any provision hereof, and no such person or entity shall acquire any rights or causes of action against any Party hereunder as a result of a Party’s performance or non-performance of its obligations under this Agreement. o.Relationship of Parties. The Parties agree and intend that they are independent contracting entities and do not intend by this Agreement to create any partnership, joint venture, or similar business arrangement, relationship or association between them. Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 5 of 19 IN WITNESS HEREOF, the Parties have executed this Agreement on the dates set forth below: [SIGNATURE PAGES FOLLOW] Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 6 of 19 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT By: _________________________ Dated: _____________ Miguel J. Guerrero, P.E. General Manager Notifications to: Kevin T. Stewart, P.E., Director of Water Reclamation San Bernardino Municipal Water Department 399 Chandler Place San Bernardino, CA 92408 Phone: (909) 453-6213 E-mail: kevin.stewart@sbmwd.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 7 of 19 COACHELLA VALLEY WATER DISTRICT By: _________________________ Dated: _____________ J.M. Barrett General Manager Notifications to: J.M. Barrett, General Manager Coachella Valley Water District P.O. Box 1058 Coachella, CA 92236 Phone: (760) 398-2651 E-mail: jbarrett@cvwd.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 8 of 19 CITY OF COLTON By: _________________________ Dated: _____________ William R. Smith City Manager Notifications to: Bassam Alzammar, Water/Wastewater Operations Manager City of Colton – Water Utilities Department 160 S. 10th Street Colton, CA, 92324 Phone: (909) 370-6101 E-mail: balzammar@coltonca.gov Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 9 of 19 CITY OF CORONA By: _________________________ Dated: _____________ Tom Moody Director of Utilities Notifications to: Tom Moody, Director of Utilities City of Corona 755 Public Safety Way Corona, CA 92878 Phone: (951) 736-2477 E-mail: tom.moody@coronaca.gov Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 10 of 19 EASTERN MUNICIPAL WATER DISTRICT By: _________________________ Dated: _____________ Joe Mouawad, PE General Manager Notifications to: Ken Tagney, Director of Water Reclamation Eastern Municipal Water District 2270 Trumble Road Perris, CA 92570 Phone: (951) 928-3777 x-6255 E-mail: tagneyk@emwd.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 11 of 19 EAST VALLEY WATER DISTRICT By: _________________________ Dated: _____________ Michael Moore, P.E. General Manager/CEO Notifications to: Michael Moore, P.E., General Manager/CEO East Valley Water District 31111 Greenspot Road Highland, CA 92346 Phone: (909) 889-9501 E-mail: mmoore@eastvalley.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 12 of 19 ELSINORE VALLEY MUNICIPAL WATER DISTRICT By: _________________________ Dated: _____________ Jessie Arellano Wastewater Operations Manager Notifications to: Jessie Arellano, Wastewater Operations Manager Elsinore Valley Municipal Water District 31315 Chaney Ave Lake Elsinore, CA 92530 Phone: (951) 674-3146 E-mail: jarellano@evmwd.net Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 13 of 19 LOS ANGELES COUNTY SANITATION DISTRICTS By: _________________________ Dated: _____________ Robert Ferrante Chief Engineer and General Manager Notifications to: Matt Hutton, Civil Engineer Los Angeles County Sanitation Districts 1955 Workman Mill Road Whittier, CA 90601 Phone: (559) 580-4070 E-mail: matthewhutton@lacsd.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 14 of 19 MOULTON NIGUEL WATER DISTRICT By: _________________________ Dated: _____________ Matt Collings, P.E. Assistant General Manager Notifications to: David Larsen, P.E., Director of Infrastructure and Reuse Moulton Niguel Water District 26161 Gordon Road Laguna Hills, CA 92653 Phone: (949) 425-3578 E-mail: dlarsen@mnwd.com Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 15 of 19 ORANGE COUNTY SANITATION DISTRICT By: _________________________ Dated: _____________ Rob Thompson General Manager Notifications to: Matt Smith, Senior Regulatory Specialist Orange County Sanitation District 18480 Bandilier Circle Fountain Valley, CA 92708 Phone: (949) 614-9445 E-mail: msmith@ocsan.gov Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 16 of 19 RAMONA MUNICIPAL WATER DISTRICT By: _________________________ Dated: _____________ Erica Wolski, P.E. General Manager Notifications to: Erica Wolski, P.E., General Manager Ramona Municipal Water District 105 Earlham St Ramona, CA 92065 Phone: (760) 788-2214 E-mail: ewolski@rmwd.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 17 of 19 CITY OF REDLANDS By: _________________________ Dated: _____________ Charles M. Duggan, Jr. City Manager Notifications to: Fernando Mata, Wastewater Utility Manager City of Redlands 1950 Nevada St Redlands, CA 92373 Phone: (909) 841-3142 E-mail: fmata@cityofredlands.org Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 18 of 19 WESTERN MUNICIPAL WATER DISTRICT By: _________________________ Dated: _____________ Craig Miller, P.E. General Manager Notifications to: Brian Noh, P.E., Operations Field Manager Western Municipal Water District 14651 El Sobrante Road Riverside, CA 92503 Phone: (951) 789-5710 E-mail: bnoh@wmwd.com Regional Biosolids Program Feasibility Study Cooperative Agreement December 2024 Page 19 of 19 WESTERN RIVERSIDE COUNTY REGIONAL WASTEWATER AUTHORITY By: _________________________ Dated: _____________ Gary Miller WRCRWA Administrator Notifications to: Gary Miller, Administrator Western Riverside County Regional Wastewater Authority 16451 El Sobrante Road Riverside, CA 92503 Phone: (951) 789-5165 E-mail: gmiller@wmwd.com