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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/11/2024BOARD OF DIRECTORS DECEMBER 11, 2024 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L. Coats Vice­Chairman Brian W. Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations David E. Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R. Goodrich Governing Board Member Patrick Milroy  Operations Manager Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting December 11, 2024 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Recognition of Ray Roybal for his promotion to Water Reclamation Supervisor Community Advisory Commission – Member Recognition ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for November 2024 and October 2024 amendment b.Accept and File Financial Statements for September 2024 c.Accept and File Financial Statements for October 2024 d.Approve October 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264095 through 264255, bank drafts, and ACH payments in the amount of $5,071,525.64 and $516,311.52 for payroll e.Accept and File SB 165 Report for Community Facilities District 2021­1 Mediterra f.Accept and File Investment Transaction Report for Month Ended November 30, 2024 3.INFORMATIONAL ITEMS a.Making Conservation a California Way of Life b.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2024 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Agreement for Hazard Mitigation Grant Program with Navigating Preparedness Associates to Update the Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Approval of Board Reorganization, appointment of Executive Management Team and set the time, day and place for holding meetings 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 11, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting December 11, 2024 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Recognition of Ray Roybal for his promotion to Water Reclamation Supervisor Community Advisory Commission – Member Recognition ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for November 2024 and October 2024 amendment b.Accept and File Financial Statements for September 2024 c.Accept and File Financial Statements for October 2024 d.Approve October 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264095 through 264255, bank drafts, and ACH payments in the amount of $5,071,525.64 and $516,311.52 for payroll e.Accept and File SB 165 Report for Community Facilities District 2021­1 Mediterra f.Accept and File Investment Transaction Report for Month Ended November 30, 2024 3.INFORMATIONAL ITEMS a.Making Conservation a California Way of Life b.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2024 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Agreement for Hazard Mitigation Grant Program with Navigating Preparedness Associates to Update the Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Approval of Board Reorganization, appointment of Executive Management Team and set the time, day and place for holding meetings 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 11, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingDecember 11, 2024 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Recognition of Ray Roybal for his promotion to Water Reclamation Supervisor Community Advisory Commission – Member Recognition ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for November 2024 and October 2024 amendment b.Accept and File Financial Statements for September 2024 c.Accept and File Financial Statements for October 2024 d.Approve October 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264095 through 264255, bank drafts, and ACH payments in the amount of $5,071,525.64 and $516,311.52 for payroll e.Accept and File SB 165 Report for Community Facilities District 2021­1 Mediterra f.Accept and File Investment Transaction Report for Month Ended November 30, 2024 3.INFORMATIONAL ITEMS a.Making Conservation a California Way of Life b.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2024 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Agreement for Hazard Mitigation Grant Program with Navigating Preparedness Associates to Update the Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Approval of Board Reorganization, appointment of Executive Management Team and set the time, day and place for holding meetings 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSDECEMBER 11, 2024East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Michael MooreGeneral Manager/CEORonald L. CoatsVice­Chairman Brian W. TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsDavid E. SmithGoverning Board Member Kerrie BryanDirector of Administrative ServicesPhillip R. GoodrichGoverning Board Member Patrick Milroy Operations ManagerManuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingDecember 11, 2024 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEPRESENTATIONS AND CEREMONIAL ITEMSRecognition of Ray Roybal for his promotion to Water Reclamation SupervisorCommunity Advisory Commission – Member RecognitionROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for November 2024 and October 2024 amendment b.Accept and File Financial Statements for September 2024 c.Accept and File Financial Statements for October 2024 d.Approve October 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264095 through 264255, bank drafts, and ACH payments in the amount of $5,071,525.64 and $516,311.52 for payroll e.Accept and File SB 165 Report for Community Facilities District 2021­1 Mediterra f.Accept and File Investment Transaction Report for Month Ended November 30, 2024 3.INFORMATIONAL ITEMS a.Making Conservation a California Way of Life b.Review the Draft Popular Annual Financial Report for Year Ended June 30, 2024 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Agreement for Hazard Mitigation Grant Program with Navigating Preparedness Associates to Update the Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan b.Consider Authorization to Transfer Unclaimed Funds into the District's General Fund c.Consider Approval of Board Reorganization, appointment of Executive Management Team and set the time, day and place for holding meetings 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #2a Consent Item 1 2 6 7 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for November 2024 and October 2024 amendment RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for November 2024 as submitted and amend the total expenses for the Board of Directors’ Fees and Expenses for October 2024 BACKGROUND / ANALYSIS The Board of Directors (Board) reviews and approves fees and expenses related to director’s compensation, and reimbursement for actual and necessary expenses incurred while performing their official duties. In November, the total amount submitted on an October expense report was mistakenly understated by $118.10. Staff recommends that the Board amend the actions taken on November 13, 2024, and approve the $118.10 amount to address this error. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment to Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $7,992.46 which is included in the current fiscal year budget. Agenda Item #2a December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #2a Consent Item 1 2 6 7 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS November 2024 Director Expense Reports Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 11 /06 248.06 2 11 /12 248.06 3 11 /13 248.06 4 11 /16 248.06 5 11 /20 248.06 6 11 /27 248.06 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo November / 0.00 X 6 Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting $1,488.36 $1,488.36 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Community Meeting at Sterling Natural Resource C City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Attended via Zoom San Bernardino City Council meeting. Brief Description of Meeting/Event Value to EVWD Attended regular board meeting. Meeting Date:11 / 16 / 2024 Event Description:Community Meeting at Sterling Natural Resource Center Brief Description of Meeting/Event Value to EVWD Attended Sterling Natural Resouce Center community event. Meeting Date:11 / 20 / 2024 Meeting Date:11 / 12 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 13 / 2024 Event Description:Regular Board Meeting Conference call with CEO Moore to discuss district business. Chris Carrillo November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended via Zoom San Bernardino City Council meeting. 11 / 6 / 2024 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Chris Carrillo November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Monthly meeting with CEO Moore to discuss district business. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Meeting Date:11 / 27 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 11 /04 248.06 2 11 /05 248.06 3 11 /07 248.06 4 11 /11 248.06 5 11 /12 248.06 6 11 /13 248.06 7 11 /19 0.00 8 11 /19 248.06 9 11 /26 248.06 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Ronald L. Coats November / 0.00 X 8 Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Board of Water Commissioners Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date Finance & Human Resources Committee Meeting San Bernardino Valley MWD Agenda Review $1,984.48 $1,984.48 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description ASBCSD Board Meeting San Bernardino Board of Water Commissioners Regular Board Meeting City of Highland Council Meeting San Bernardino Valley MWD Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD They approved splitting costs for replacement of Digester B into several projects. Costs for replacement are estimated at between $42 and $63 million. They approved the purchase of a CCTV van for sewer line inspection at a cost of $465,096.48. Brief Description of Meeting/Event Value to EVWD Met with Chairman Morales and CEO Moore to review the agenda for our next board meeting and discussed other district business Meeting Date:11 / 11 / 2024 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Met to discuss association business and also our upcoming general meeting Meeting Date:11 / 12 / 2024 Meeting Date:11 / 5 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 7 / 2024 Event Description:Agenda Review They approved the shutdown of the State Water Project pipeline for 30 days for maintenance and repair. Cost is approximately $300,000. Ronald L. Coats November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Director Smith and I reviewed the draft annual comprehensive financial report for fiscal year 2023-2024 and the capacity fee study. We also received updates on Finance and Human Resources activities 11 / 4 / 2024 Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Ronald L. Coats November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. They approved several service contracts; they approved ratification of annual casualty insurance renewal. To date total coats of insurance for the upcoming calendar year, is $2,145,678 and that does NOT include automobile insurance coverage. They are considering reducing their excess liability from $20 to $10 million or self-insurance, as their rates are rising so fast. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD They approved execution of reimbursement agreement with EVWD for work they did on the HCP for EVWD. They voted on the procedure they will use to replace Vice President June Hayes, who passed away several days before the election. They will advertise for interested parties to submit resumes in early January, then hold interviews and make a selection late January/early February. Meeting Date:11 / 26 / 2024 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD See official Board Meeting minutes Meeting Date:11 / 19 / 2024 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Guest speakers were Matthew Tovar from Congressman Aguilar's office and Scott Ward from Supervisor Dawn Rowe's office. Meeting Date:11 / 19 / 2024 Meeting Date:11 / 13 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 11 /04 248.06 2 11 /12 248.06 3 11 /12 0.00 4 11 /13 248.06 5 11 /16 248.06 6 11 /18 248.06 7 11 /19 248.06 8 11 /21 248.06 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Regular Board Meeting Attend community event at SNRC ASBCSD Meeting with General Manager/CEO or Designee East Valley Association of Realtors Expense Type $1,736.42 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date CSDA webinar City of Highland Council Meeting Meeting with General Manager/CEO or Designee $1,736.42 Phillip R. Goodrich November / 0.00 X 7 Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Phillip R. Goodrich November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Complete State required Ethics training 11 / 4 / 2024 CSDA webinar Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 12 / 2024 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 12 / 2024 Event Description:Meeting with General Manager/CEO or Designee Attend Monthly City Council Meeting as Board Rep. Brief Description of Meeting/Event Value to EVWD Meet with CEO Moore for Agenda review Meeting Date:11 / 13 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Regular Board meeting Ref. Mins. This date Meeting Date:11 / 16 / 2024 Event Description:Attend community event at SNRC Brief Description of Meeting/Event Value to EVWD Represent District at the Highland Boxing club event provided tour of admin side to County dignitaries DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 Meeting Date:11 / 18 / 2024 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Attend Monthly Spl. Districts Meeting hosted by Mojave Water a State water contractor District with a update on their approach to the State water project Meeting Date:11 / 19 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Monthly Meeting with CEO Moore updates on District Business Meeting Date:11 / 21 / 2024 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD Meet with EVAR Committee member RE: future meetings and association with District Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Phillip R. Goodrich November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2024 Meeting No.Stipend Written Oral 1 11 /05 248.06 2 11 /07 248.06 3 11 /07 0.00 4 11 /13 248.06 5 11 /16 248.06 6 11 /19 248.06 7 11 /21 248.06 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.67/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.November / 0.00 X 6 Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino Valley MWD Meeting with General Manager/CEO or Designee San Bernardino Valley MWD $1,488.36 $1,488.36 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Regular Board Meeting Public Outreach SNRC Event San Bernardino Valley MWD East Valley Association of Realtors Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2024 1 2 3 4 5 Event Description:Public Outreach SNRC Event Brief Description of Meeting/Event Value to EVWD Highland community event hosted at SNRC. Public outreach community members. Public outreach SHR dept. Public outreach tours of SNRC. Brief Description of Meeting/Event Value to EVWD Workshop policy / admin. Quarterly investment report. No charge, no more than one metting per diem. Meeting Date:11 / 13 / 2024 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:11 / 16 / 2024 Meeting Date:11 / 7 / 2024 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:11 / 7 / 2024 Event Description:San Bernardino Valley MWD District update. Vice Chair. James Morales, Jr.November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Regular board meeting. Employee handbook. ACWA bylaw amendments/voting delegate. CSDA bylaw amendments. Board vacancy. 11 / 5 / 2024 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2024 6 7 8 9 10 James Morales, Jr.November / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Regular board meeting. Reimbursement Agreement with East Valley Water District. Santa Ana River Watershed Cloud Seeding Pilot Program. Board vacancy. Meeting Date:11 / 21 / 2024 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD Deliver Legislstive Platform to Legislative Committee representative. Director Goodrich in attendence. Meeting Date: Meeting Date:11 / 19 / 2024 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: No. Date -1-11 / 04 2 3 11 / 13 4 11 / 13 5 11 / 16 6 11 / 18 7 11 / 19 8 11 / 19 9 10 11 12 13 14 15 16 17 18 19 No. Date 1 2 3 4 5 6 7 8 9 EAST VALLEY WATER DISTRICT LEADERSHIP• PARTNERSHIP• STEWARDSHIP DIRECTOR EXPENSE/ REIMBURSEMENT ACTIVITY SHEET David E. Smith Month/ Year: Meeting / Event Description Mileage Finance & Human Resources Committee Meeting San Bernardino VWC District Ref;!ular Board Meetin9 Sterlin9 Natural Resourses Center Event ASBCSD 81.40 Chamber of Commerce Event Meetinf;! with General Manager/CEO or Desif;!nee Subtotal Meetings' Stipend 5 Mileage 81.40 Expense Type Miscellaneous Reimbursement Description November X Meeting Stipend 248.06 0.00 248.06 248.06 248.06 0.00 248.06 Meetings I I o.67/mi 11 I 2024 Report Provided Written Oral □0□□ □0□□ □0□0□0□□ □□ □ □ □□ □□ □□ □□ □□ □□ □□ □ □ □□ □□ $1,240_30 I $54.541 Reimbursement Subtotal $0.00 I ==========TOTALPAY MENT ._ __ $_1,_2 _94_.8_4�' I certify that the above is correct and accurate to the best of my knowledge. �itrn!� Date of Approval Administration Signature 1 Name: f;;AST VALLEY WATER DISTRICT David E. Smith LEADERSHIP • PARTNERSHIP • STEWARDSHIP DIRECTOR EXPENSE/ REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM Month / Year: November I 2024 As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. 1 Meeting Date: 11 / 4 / 2024 --------------------------Event Description: Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD Regularly scheduled Finance Committee meeting. Discussion of yearly audit with Rogers, Malady and Scott, CPA's. HR discussion of earthquake drills and hiring of new employees. 2 Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD 3 Meeting Date: 11 / 13 / 2024 -=-----,-----....,.,..-----=-=-=-:=-,-,--,-.,....-------------Event Description: San Bernardino VWC District Brief Description of Meeting/Event Value to EVWD Atttending monthly Board of Director's meeting of the San Bernardino Valley Water Conservation District. 4 Meeting Date: 11 / 13 / 2024 ----=--.,..,,..,--------------------Event Description: Regular Board Meeting Brief Description of Meeting/Event Value to EVWD 5 Meeting Date: 11 / 16 / 2024 -----------------------Event Description: Sterling Natural Resourses Center Event Brief Description of Meeting/Event Value to EVWD Commuinity event held at SNRC. Public outreach (conducted tours of the facility and met with Community leaders). 2 Name: �AST VALLEY WATER DISTRICT David E. Smith LEADERSHIP • PARTNERSHIP • STEWARDSHIP DIRECTOR EXPENSE/ REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM Month / Year: November I 2024 As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being aooroved. 6 Meeting Date: 11 / 18 / 2024 -----------------------Event Description: ASBCSD ----------------------- Brief Description of Meeting/Event Value to EVWD Attended the monthly business meeting of the Association of San Bernardino County Special Districts. 7 Meeting Date: 11 / 19 / 2024 -----------------------Event Description: Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attended the monthly business meeting of the Highland Chamber of Commerce. 8 Meeting Date: 11 / 19 / 2024 ------------------,,"=""'--=----,---------Event Description: Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD IMetvmh GM for EVWD update. 9 Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD 1 O Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD 3 Agenda Item #2b December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #2b Consent Item 1 2 6 0 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for September 2024 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, September 30, 2024. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 26, 2024 for fiscal year 2024-25. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of September 30, 2024. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #2b December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #2b Consent Item 1 2 6 0 ATTACHMENTS 1. September 2024 Financial Statement Monthly Review 2. September 2024 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 1 The following is a highlight summary of the District’s financial results as of September 30, 2024. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at September 30, 2024 are $412.22 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 27.30 $ 6.61 $ 4.65 $ 38.56 Utility Plant, Net 114.40 29.98 - 144.38 Other Assets 29.48 8.92 190.88 229.28 Current Liabilities 11.12 0.23 7.60 18.95 Long Term Liabilities 46.63 11.22 177.17 235.02 Beginning Net Position 108.97 33.00 9.60 151.57 Change in Equity 3.69 0.73 1.16 5.58 TOTAL NET $ 112.66 $ 33.73 $ 10.76 $ 157.15 Cash and Investments Cash and Investments are $38.56 million for the month of September, an increase of $1.45 million from the prior month. In September the District received considerable capacity charge revenues in the Water Fund and Reclamation Fund including the new Costco Warehouse development and paid $1.77 million on loan payments for outstanding debt. The District’s Due from Other Governments includes claim #32 to the State of California for the SRF Loan Proceeds as well as Retention Receivables from SBVMWD bringing the ending balance as of September 30, 2024 to $15.1 million. $0 $5 $10 $15 $20 $25 $30 $35 $40 $45 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 2 Statement of Revenues & Expenses Total Revenues & Expenses through September 30, 2024 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 10.45 $ 2.33 $ 4.26 $ 17.04 Expense 6.76 1.61 3.10 11.47 Water Sales by Tier Water Sales for the month ending September 30, 2024 were $2.1M; 345K under staff projections for the month and $297K over projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending September 30, 2024. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget-to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 3 Water Sales by Customer Class The table below shows the District’s water sales for the month of September 2024 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 1,198,911$ 1,425,000$ (226,089)$ -16% Multi-Family 321,560 457,000 (135,440) -30% Commercial 147,508 212,000 (64,492) -30% Irrigation 411,527 331,000 80,527 24% TOTAL $2,079,506 $ 2,425,000 $ (345,494) -14% The following table displays customer class by tier for the month of September 2024: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 369,053$ 458,000$ (88,947)$ -19% Residential Tier 2 573,320 688,000 (114,680) -17% Residential Tier 3 256,538 279,000 (22,462) -8% Multi-Family Tier 1 147,468 189,000 (41,532) -22% Multi-Family Tier 2 87,577 121,000 (33,423) -28% Multi-Family Tier 3 86,515 147,000 (60,485) -41% Commercial Tier 1 124,596 124,000 596 0% Commercial Tier 2 5,972 13,000 (7,028) -54% Commercial Tier 3 16,940 75,000 (58,060) -77% Irrigation Tier 2 163,590 200,000 (36,410) -18% Irrigation Tier 3 247,937 131,000 116,937 89% TOTAL $ 2,079,506 $ 2,425,000 $ (345,494) -14% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 4 The chart below is a comparative illustration of Water Revenue year-to-date compared to last year’s Water Revenue year-to-date as of September. As noted in the graph, Water Revenue experienced an increase over last year. Water consumption increased 186.11 million gallons (248.8K HCF) compared to September of 2023 and water sales were up $1.0 million for all three tiers combined. $0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 9/30/2023 9/30/2024 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total - $8,236,402 Total - $9,349,667 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 5 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2023-24 and FY 2024-25. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 6 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2023-24 and FY 2024-25. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING SEPTEMBER 30, 2024 page | 7 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2023-24 and FY 2024-25. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 - Cash and Cash EquivalentsCash and Cash Equivalents 6,378,310.73$ 520,103.42$ 1,024,870.98$ 7,923,285.13$ 02 - InvestmentsInvestments 13,207,888.92 2,141,948.97 - 15,349,837.89 03 - Accounts Receivable, NetAccounts Receivable, Net 5,479,050.75 351,017.49 667,029.83 6,497,098.07 14*05 - Other ReceivablesOther Receivables 9,206,482.11 - - 9,206,482.11 07.1 - Due from Reclamation FundDue from Reclamation Fund - 2,901,015.04 - 2,901,015.04 06 - Due from other GovernmentsDue from Other Governments - - 15,127,862.54 15,127,862.54 08 - InventoryInventory 1,358,746.30 6,721.16 - 1,365,467.46 09 - Prepaid ExpensesPrepaid Expenses 721,355.65 42,012.11 - 763,367.76 36,351,834.46 5,962,818.19 16,819,763.35 59,134,416.00 Non-Current Assets: 10 - Restricted Cash and Cash EquivalentsRestricted Cash and Cash Equivalents 7,714,688.67 3,943,424.42 3,630,159.00 15,288,272.09 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated 6,330,577.15 2,859,868.47 175,080,271.74 184,270,717.36 13 - Capital Assets, NetCapital Assets, Net 114,396,157.95 29,984,535.08 - 144,380,693.03 128,441,423.77 36,787,827.97 178,710,430.74 343,939,682.48 Total Assets:164,793,258.23 42,750,646.16 195,530,194.09 403,074,098.48 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 553,094.33 259,347.41 - 812,441.74 25 - Deferred Outflow - PensionsDeferred Outflows - Pensions 5,825,739.90 2,496,746.10 - 8,322,486.00 171,172,092.46 45,506,739.67 195,530,194.09 412,209,026.22 Current Liabilities: 22 - PayablesAccounts Payable and Accrued Expenses 8,611,473.82 108,779.58 196,919.00 8,917,172.40 29 - Due to Water FundDue to Water Fund - - - - 29.1 - Due to Sewer FundDue to Sewer Fund - - 2,901,015.04 2,901,015.04 23 - Payroll LiabilitiesAccrued Payroll and Benefits - - - - 15 - Customer Service DepositsCustomer Service Deposits 1,476,463.29 - - 1,476,463.29 16 - Construction Advances and RetentionsConstruction Advances and Retentions 121,619.02 2,326.48 - 123,945.50 17 - Interest PayableAccrued Interest Payable 203,649.00 24,710.75 - 228,359.75 18 - Current Portion of Compensated AbsencesCurrent Portion of Compensated Absences 305,526.87 91,983.03 35,192.47 432,702.37 19 - Current Portion of Long-Term DebtCurrent Portion of Long-Term Debt 396,500.28 - 4,462,664.00 4,859,164.28 11,115,232.28 227,799.84 7,595,790.51 18,938,822.63 Non-Current Liabilities: 20 - Compensated Absences, less current portionCompensated Absences, less current portion 642,083.45 207,551.90 159,191.58 1,008,826.93 28 - Net Pension LiabilityNet Pension Liability 10,389,212.99 4,470,610.00 - 14,859,822.99 21 - Long Term DebtLong Term Debt, Less Current Portion 35,593,613.64 6,540,154.00 177,015,643.00 219,149,410.64 27 - Other LiabilitiesOther Liabilities 1,173.64 - - 1,173.64 46,626,083.72 11,218,315.90 177,174,834.58 235,019,234.20 Total Liabilities:57,741,316.00 11,446,115.74 184,770,625.09 253,958,056.83 Deferred Inflows Of Resources 26 - Deferred Inflows - PensionsDeferred Inflows - Pensions 765,208.10 327,945.90 - 1,093,154.00 58,506,524.10 11,774,061.64 184,770,625.09 255,051,210.83 31 - EquityEquity 108,974,894.95 33,004,352.07 9,596,288.16 151,575,535.18 108,974,894.95 33,004,352.07 9,596,288.16 151,575,535.18 Total RevenueTotal Revenue 10,453,527.52 2,334,300.48 4,262,444.17 17,050,272.17 Total ExpenseTotal Expense 6,762,854.11 1,605,974.52 3,099,163.33 11,467,991.96 3,690,673.41 728,325.96 1,163,280.84 5,582,280.21 112,665,568.36 33,732,678.03 10,759,569.00 157,157,815.39 171,172,092.46$ 45,506,739.67$ 195,530,194.09$ 412,209,026.22$ Unaudited As of September 30, 2024 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Liabilities and Deferred Inflows of Resources: Total Non-Current Liabilities: Page 1 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 2,079,505.25$ 6,453,353.66$ 17,920,000.00$ -$ -$ -$ 313,209.47$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 12,225,436.87$ 42 - Meter ChargesMeter Charges 863,672.54 2,587,468.61 10,525,000.00 - - - - - - 10,525,000.00 7,937,531.39 43 - PenaltiesPenalties 55,890.13 149,937.19 416,000.00 6,933.31 18,498.36 110,000.00 - - 60,000.00 586,000.00 417,564.45 44 - Wastewater System ChargesWastewater System Charges - - - 560,424.02 1,686,704.98 6,515,000.00 - - - 6,515,000.00 4,828,295.02 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,077,892.47 3,255,827.49 12,233,000.00 12,233,000.00 8,977,172.51 46 - Other Operating RevenueOther Operating Revenue 980,318.61 1,169,764.11 115,000.00 484,498.52 600,747.01 5,000.00 537,162.79 693,407.21 2,058,000.00 2,178,000.00 (285,918.33) 47 - Non Operating RevenueNon Operating Revenue 87,658.41 93,003.95 520,000.00 28,350.13 28,350.13 100,000.00 - - 280,000.00 900,000.00 778,645.92 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:4,067,044.94 10,453,593.20 29,496,000.00 1,080,205.98 2,334,300.48 6,730,000.00 1,928,264.73 4,262,444.17 15,703,000.00 51,929,000.00 34,878,662.15 - - - - - - - - Expense by Category 51 - LaborLabor 477,015.38 1,393,886.91 6,501,500.00 136,653.93 378,356.00 1,812,500.00 74,431.88 213,437.25 1,071,000.00 9,385,000.00 7,399,319.84 52 - Temporary LaborTemporary Labor 3,056.42 9,838.76 32,900.00 1,309.90 4,216.64 14,100.00 - - - 47,000.00 32,944.60 56 - BenefitsBenefits 150,963.90 1,213,068.65 3,017,900.00 38,572.41 298,089.46 809,100.00 24,820.76 178,734.44 481,000.00 4,308,000.00 2,618,107.45 63 - Contract ServicesContract Services 372,057.69 1,254,149.78 6,042,700.00 151,263.84 376,100.70 1,942,050.00 471,179.57 781,246.77 3,379,000.00 11,363,750.00 8,952,252.75 65 - Professional DevelopmentProfessional Development 19,448.58 42,579.15 316,000.00 6,335.70 14,276.86 116,000.00 1,083.91 1,083.91 20,000.00 452,000.00 394,060.08 53 - OvertimeOvertime 49,081.03 142,189.83 417,400.00 3,115.79 6,870.63 26,600.00 32,709.64 78,640.57 125,000.00 569,000.00 341,298.97 62 - Materials and SuppliesMaterials and Supplies 232,640.39 510,074.73 1,847,500.00 22,872.12 61,422.13 173,750.00 26,004.81 56,549.31 787,000.00 2,808,250.00 2,180,203.83 64 - UtilitiesUtilities 393,360.54 490,579.14 4,101,900.00 30,107.77 43,814.71 301,100.00 267,626.63 937,120.48 1,821,000.00 6,224,000.00 4,752,485.67 52 - Temporary LaborTemporary Labor 3,056.42 9,838.76 32,900.00 1,309.90 4,216.64 14,100.00 - - - 47,000.00 32,944.60 67 - OtherOther 44,090.14 1,078,229.94 1,939,300.00 3,064.83 322,513.41 794,700.00 - 818,115.65 - 2,734,000.00 515,141.00 54 - StandbyStandby 6,380.21 18,068.00 65,000.00 334.83 823.00 2,000.00 6,474.93 17,797.39 55,000.00 122,000.00 85,311.61 61 - Water SupplyWater Supply - - 833,000.00 - - - - - - 833,000.00 833,000.00 71 - Debt ServiceDebt Service 407,298.00 407,298.00 2,662,000.00 48,852.75 48,852.75 482,000.00 - - 7,731,000.00 10,875,000.00 10,418,849.25 81 - Capital ImprovementCapital Improvement 149,623.82 167,964.15 558,000.00 - - - - - 150,000.00 708,000.00 540,035.85 82 - Capital OutlayCapital Outlay 46,952.50 193,118.14 1,128,000.00 20,122.50 46,421.59 242,000.00 - 16,437.56 83,000.00 1,453,000.00 1,197,022.71 83 - Accounting Income Add backAccounting Income Add back (149,623.82) (167,964.15) - - - - - - - - 167,964.15 88 - Transfer from ReservesTransfer to Reserves - - - - - - - - - - - 99 - 99Transfer from Reserves - - - - - - - - - - - Expense Total:2,205,401.20 6,762,919.79 29,496,000.00 463,916.27 1,605,974.52 6,730,000.00 904,332.13 3,099,163.33 15,703,000.00 51,929,000.00 40,460,942.36 Total Surplus (Deficit):1,861,643.74$ 3,690,673.41$ -$ 616,289.71$ 728,325.96$ -$ 1,023,932.60$ 1,163,280.84$ -$ -$ (5,582,280.21)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended September 30, 2024 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 2,079,505.25$ 6,453,353.66$ 17,920,000.00$ -$ -$ -$ 313,209.47$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 12,225,436.87$ 42 - Meter ChargesMeter Charges 863,672.54 2,587,468.61 10,525,000.00 - - - - - - 10,525,000.00 7,937,531.39 43 - PenaltiesPenalties 55,890.13 149,937.19 416,000.00 6,933.31 18,498.36 110,000.00 - - 60,000.00 586,000.00 417,564.45 44 - Wastewater System ChargesWastewater System Charges - - - 560,424.02 1,686,704.98 6,515,000.00 - - - 6,515,000.00 4,828,295.02 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,077,892.47 3,255,827.49 12,233,000.00 12,233,000.00 8,977,172.51 46 - Other Operating RevenueOther Operating Revenue 980,318.61 1,169,764.11 115,000.00 484,498.52 600,747.01 5,000.00 537,162.79 693,407.21 2,058,000.00 2,178,000.00 (285,918.33) 47 - Non Operating RevenueNon Operating Revenue 87,658.41 93,003.95 520,000.00 28,350.13 28,350.13 100,000.00 - - 280,000.00 900,000.00 778,645.92 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) Revenue Total:4,067,044.94 10,453,593.20 29,496,000.00 1,080,205.98 2,334,300.48 6,730,000.00 1,928,264.73 4,262,444.17 15,703,000.00 51,929,000.00 34,878,662.15 Program: 1000 - Governing Board Total:1000 - Governing Board 13,737.35 36,590.16 228,200.00 5,844.07 15,588.24 97,800.00 - - - 326,000.00 273,821.60 Program: 2000 - General Administration Total:2000 - General Administration 78,055.55 205,897.69 911,400.00 32,396.88 86,130.70 390,600.00 - - - 1,302,000.00 1,009,971.61 Program: 2100 - Human Resources Total:2100 - Human Resources 46,594.37 1,466,793.99 2,530,500.00 19,010.96 393,888.48 1,084,500.00 - 818,115.65 - 3,615,000.00 936,201.88 Program: 2200 - Public Affairs Total:2200 - Public Affairs 56,534.31 182,259.74 1,059,100.00 25,721.75 69,321.93 453,900.00 - - - 1,513,000.00 1,261,418.33 Program: 2300 - Conservation Total:2300 - Conservation 62,766.16 (103,218.57) 651,000.00 - - - - - - 651,000.00 754,218.57 Program: 3000 - Finance Total:3000 - Finance & Accounting 70,196.82 301,244.49 978,250.00 29,399.69 129,929.07 419,250.00 - - - 1,397,500.00 966,326.44 Program: 3200 - Information Technology Total:3200 - Information Technology 128,535.79 435,680.29 1,323,700.00 55,086.71 186,720.01 567,300.00 - - - 1,891,000.00 1,268,599.70 Program: 3300 - Customer Service Total:3300 - Customer Service 179,748.17 467,185.93 1,548,400.00 77,014.38 199,430.72 663,600.00 - - - 2,212,000.00 1,545,383.35 Program: 3400 - Meter Services Total:3400 - Meter Services 19,382.80 79,260.27 304,000.00 - - - - - - 304,000.00 224,739.73 Program: 4000 - Engineering Surplus Total:4000 - Engineering 45,845.71 140,113.69 924,700.00 17,675.71 53,933.56 396,300.00 - - - 1,321,000.00 1,126,952.75 Program: 5000 - Water Production Total:5000 - Water Production 429,117.59 875,979.71 6,185,000.00 - - - - - - 6,185,000.00 5,309,020.29 Program: 5100 - Water Treatment Total:5100 - Water Treatment 123,223.98 351,560.66 1,629,000.00 - - - - - - 1,629,000.00 1,277,439.34 Program: 5200 - Water Quality Total:5200 - Water Quality 46,233.56 164,987.35 605,000.00 - - - - - - 605,000.00 440,012.65 Program: 6000 - Maintenance Administration Total:6000 - Maintenance Administration 29,267.88 109,259.00 396,900.00 3,251.93 12,358.07 44,100.00 - - - 441,000.00 319,382.93 Program: 6100 - Water Maintenance Total:6100 - Water Maintenance 270,523.09 981,205.28 3,711,250.00 - - - - - - 3,711,250.00 2,730,044.72 Program: 6200 - Wastewater Collection Total:6200 - Wastewater Collection - - - 60,765.91 188,508.19 962,250.00 - - - 962,250.00 773,741.81 Program: 6200 - Wastewater Collection Total:6300 - Water Reclamation - - - - - - 904,332.13 2,264,610.12 7,739,000.00 7,739,000.00 5,474,389.88 Program: 7000 - Facilities Maintenance Total:7000 - Facilities Maintenance 106,413.43 335,849.90 1,527,400.00 49,526.15 118,478.13 654,600.00 - - - 2,182,000.00 1,727,671.97 Program: 7100 - Fleet Maintenance Total:7100 - Fleet Maintenance 44,974.14 131,854.07 634,200.00 19,246.88 56,413.08 271,800.00 - - - 906,000.00 717,732.85 Program: 8000 - Capital Total:8000 - Capital 454,250.50 600,416.14 4,348,000.00 68,975.25 95,274.34 724,000.00 - 16,437.56 7,964,000.00 13,036,000.00 12,323,871.96 Total Surplus (Deficit):1,861,643.74$ 3,690,673.41$ -$ 616,289.71$ 728,325.96$ -$ 1,023,932.60$ 1,163,280.84$ -$ -$ (5,582,280.21)$ . WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended September 30, 2024 Unaudited RECLAMATION Page 3 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 2,079,505.25$ 6,453,353.66$ 17,920,000.00$ -$ -$ -$ 313,209.47$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 12,225,436.87$ 42 - Meter ChargesMeter Charges 863,672.54 2,587,468.61 10,525,000.00 - - - - - - 10,525,000.00 7,937,531.39 43 - PenaltiesPenalties 55,890.13 149,937.19 416,000.00 6,933.31 18,498.36 110,000.00 - - 60,000.00 586,000.00 417,564.45 44 - Wastewater System ChargesWastewater System Charges - - - 560,424.02 1,686,704.98 6,515,000.00 - - - 6,515,000.00 4,828,295.02 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,077,892.47 3,255,827.49 12,233,000.00 12,233,000.00 8,977,172.51 46 - Other Operating RevenueOther Operating Revenue 980,318.61 1,169,764.11 115,000.00 484,498.52 600,747.01 5,000.00 537,162.79 693,407.21 2,058,000.00 2,178,000.00 (285,918.33) 47 - Non Operating RevenueNon Operating Revenue 87,658.41 93,003.95 520,000.00 28,350.13 28,350.13 100,000.00 - - 280,000.00 900,000.00 778,645.92 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:4,067,044.94 10,453,593.20 29,496,000.00 1,080,205.98 2,334,300.48 6,730,000.00 1,928,264.73 4,262,444.17 15,703,000.00 51,929,000.00 34,878,662.15 - - - - - - - - Program: 1000 - Governing Board - - - - - 51 - LaborLabor 8,508.46$ 21,234.01$ 99,400.00$ 3,646.48$ 9,100.27$ 42,600.00$ -$ -$ -$ 142,000.00$ 111,665.72$ 56 - BenefitsBenefits 4,347.11 12,713.02 63,000.00 1,863.04 5,448.42 27,000.00 - - - 90,000.00 71,838.56 62 - Materials and SuppliesMaterials and Supplies - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 63 - Contract ServicesContract Services - 33.40 39,200.00 - - 16,800.00 - - - 56,000.00 55,966.60 65 - Professional DevelopmentProfessional Development 881.78 2,609.73 24,500.00 334.55 1,039.55 10,500.00 - - - 35,000.00 31,350.72 Program: 1000 - Governing Board Total:13,737.35 36,590.16 228,200.00 5,844.07 15,588.24 97,800.00 - - - 326,000.00 273,821.60 - - - - - - Program: 2000 - General Administration - - - - - 51 - LaborLabor 53,255.32 113,606.70 434,700.00 22,823.63 48,688.39 186,300.00 - - - 621,000.00 458,704.91 52 - Temporary LaborTemporary Labor 1,376.42 3,678.76 21,000.00 589.90 1,576.64 9,000.00 - - - 30,000.00 24,744.60 53 - OvertimeOvertime 282.30 633.45 2,800.00 120.98 271.47 1,200.00 - - - 4,000.00 3,095.08 56 - BenefitsBenefits 8,728.85 56,539.15 186,900.00 2,685.52 22,120.09 80,100.00 - - - 267,000.00 188,340.76 62 - Materials and SuppliesMaterials and Supplies 125.94 133.21 4,200.00 53.97 57.08 1,800.00 - - - 6,000.00 5,809.71 63 - Contract ServicesContract Services 10,899.00 24,265.50 151,200.00 4,671.00 10,399.50 64,800.00 - - - 216,000.00 181,335.00 64 - UtilitiesUtilities 140.94 251.24 2,800.00 60.40 107.67 1,200.00 - - - 4,000.00 3,641.09 65 - Professional DevelopmentProfessional Development 3,246.78 6,789.68 107,800.00 1,391.48 2,909.86 46,200.00 - - - 154,000.00 144,300.46 Program: 2000 - General Administration Total:78,055.55 205,897.69 911,400.00 32,396.88 86,130.70 390,600.00 - - - 1,302,000.00 1,009,971.61 - - - - - - Program: 2100 - Human Resources - - - - - - 51 - LaborLabor 18,012.75 53,771.02 247,100.00 7,719.75 23,044.68 105,900.00 - - - 353,000.00 276,184.30 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 82.97 248.91 2,100.00 35.56 106.68 900.00 - - - 3,000.00 2,644.41 56 - BenefitsBenefits 5,319.56 80,050.92 149,800.00 2,279.79 34,275.46 64,200.00 - - - 214,000.00 99,673.62 62 - Materials and SuppliesMaterials and Supplies 111.82 234.32 3,500.00 47.92 100.42 1,500.00 - - - 5,000.00 4,665.26 63 - Contract ServicesContract Services 13,320.38 25,019.26 235,200.00 5,708.75 10,722.55 100,800.00 - - - 336,000.00 300,258.19 64 - UtilitiesUtilities 55.68 111.46 1,400.00 23.86 47.77 600.00 - - - 2,000.00 1,840.77 65 - Professional DevelopmentProfessional Development 2,539.89 9,416.23 41,300.00 130.50 3,077.51 17,700.00 - - - 59,000.00 46,506.26 67 - OtherOther 7,151.32 1,297,941.87 1,850,100.00 3,064.83 322,513.41 792,900.00 - 818,115.65 - 2,643,000.00 204,429.07 Program: 2100 - Human Resources Total:46,594.37 1,466,793.99 2,530,500.00 19,010.96 393,888.48 1,084,500.00 - 818,115.65 - 3,615,000.00 936,201.88 - - - - - - Program: 2200 - Public Affairs - - - - - - 51 - LaborLabor 21,975.52 65,926.51 361,900.00 9,418.08 28,254.29 155,100.00 - - - 517,000.00 422,819.20 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 96.80 943.68 11,900.00 41.49 404.43 5,100.00 - - - 17,000.00 15,651.89 56 - BenefitsBenefits 4,836.66 34,770.64 107,100.00 2,072.63 14,900.97 45,900.00 - - - 153,000.00 103,328.39 62 - Materials and SuppliesMaterials and Supplies 463.70 2,475.85 67,200.00 198.72 1,061.07 28,800.00 - - - 96,000.00 92,463.08 63 - Contract ServicesContract Services 24,088.41 72,754.19 443,100.00 11,816.59 22,391.65 189,900.00 - - - 633,000.00 537,854.16 64 - UtilitiesUtilities 142.89 381.55 24,500.00 61.24 163.52 10,500.00 - - - 35,000.00 34,454.93 65 - Professional DevelopmentProfessional Development 4,930.33 5,007.32 43,400.00 2,113.00 2,146.00 18,600.00 - - - 62,000.00 54,846.68 Program: 2200 - Public Affairs Total:56,534.31 182,259.74 1,059,100.00 25,721.75 69,321.93 453,900.00 - - - 1,513,000.00 1,261,418.33 - - - - - - Program: 2300 - Conservation - - - - - - 51 - LaborLabor 8,934.40 26,803.20 123,000.00 - - - - - - 123,000.00 96,196.80 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - 251.28 7,000.00 - - - - - - 7,000.00 6,748.72 56 - BenefitsBenefits 3,009.31 7,288.99 44,000.00 - - - - - - 44,000.00 36,711.01 62 - Materials and SuppliesMaterials and Supplies 13,711.50 14,368.37 63,000.00 - - - - - - 63,000.00 48,631.63 63 - Contract ServicesContract Services 131.25 55,095.94 291,000.00 - - - - - - 291,000.00 235,904.06 64 - UtilitiesUtilities 87.77 7,801.10 26,000.00 - - - - - - 26,000.00 18,198.90 65 - Professional DevelopmentProfessional Development - 2,500.00 12,000.00 - - - - - - 12,000.00 9,500.00 67 - OtherOther 36,891.93 (217,327.45) 85,000.00 - - - - - - 85,000.00 302,327.45 Program: 2300 - Conservation Total:62,766.16 (103,218.57) 651,000.00 - - - - - - 651,000.00 754,218.57 Program: 3000 - Finance & Accounting - - - - - - 51 - LaborLabor 41,614.16 124,625.49 576,100.00 17,834.64 53,410.92 246,900.00 - - - 823,000.00 644,963.59 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 146.50 1,531.02 9,100.00 62.78 656.13 3,900.00 - - - 13,000.00 10,812.85 56 - BenefitsBenefits 12,395.62 117,575.14 268,100.00 5,312.35 51,906.81 114,900.00 - - - 383,000.00 213,518.05 62 - Materials and SuppliesMaterials and Supplies 513.43 884.68 4,200.00 220.02 379.12 1,800.00 - - - 6,000.00 4,736.20 63 - Contract ServicesContract Services 10,953.78 49,898.62 97,650.00 4,009.90 20,691.98 41,850.00 - - - 139,500.00 68,909.40 64 - UtilitiesUtilities 98.76 243.21 2,800.00 42.33 104.25 1,200.00 - - - 4,000.00 3,652.54 65 - Professional DevelopmentProfessional Development 4,474.57 6,486.33 20,300.00 1,917.67 2,779.86 8,700.00 - - - 29,000.00 19,733.81 67 - OtherOther - - - - - - - - - - - Program: 3000 - Finance & Accounting Total:70,196.82 301,244.49 978,250.00 29,399.69 129,929.07 419,250.00 - - - 1,397,500.00 966,326.44 - - - - - - Month Ended September 30, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended September 30, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 - LaborLabor 23,134.71 69,404.13 340,900.00 9,914.89 29,744.67 146,100.00 - - - 487,000.00 387,851.20 52 - Temporary LaborTemporary Labor 1,680.00 6,160.00 11,900.00 720.00 2,640.00 5,100.00 - - - 17,000.00 8,200.00 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 8,740.41 110,979.17 196,000.00 3,745.82 47,562.37 84,000.00 - - - 280,000.00 121,458.46 62 - Materials and SuppliesMaterials and Supplies 8,988.23 21,850.34 59,500.00 3,852.11 9,364.40 25,500.00 - - - 85,000.00 53,785.26 63 - Contract ServicesContract Services 84,948.07 225,245.19 703,500.00 36,406.30 96,533.65 301,500.00 - - - 1,005,000.00 683,221.16 64 - UtilitiesUtilities 956.87 1,953.96 8,400.00 410.09 837.42 3,600.00 - - - 12,000.00 9,208.62 65 - Professional DevelopmentProfessional Development 87.50 87.50 3,500.00 37.50 37.50 1,500.00 - - - 5,000.00 4,875.00 Program: 3200 - Information Technology Total:128,535.79 435,680.29 1,323,700.00 55,086.71 186,720.01 567,300.00 - - - 1,891,000.00 1,268,599.70 - - - - - - Program: 3300 - Customer Service - - - - - - 51 - LaborLabor 35,371.35 105,060.67 480,200.00 15,159.07 45,025.82 205,800.00 - - - 686,000.00 535,913.51 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 178.87 636.57 4,900.00 76.66 272.81 2,100.00 - - - 7,000.00 6,090.62 56 - BenefitsBenefits 11,876.87 88,804.62 227,500.00 5,089.69 38,057.92 97,500.00 - - - 325,000.00 198,137.46 62 - Materials and SuppliesMaterials and Supplies 142.92 397.45 4,900.00 61.26 170.34 2,100.00 - - - 7,000.00 6,432.21 63 - Contract ServicesContract Services 110,347.86 240,083.74 702,800.00 47,291.95 102,893.04 301,200.00 - - - 1,004,000.00 661,023.22 64 - UtilitiesUtilities 21,783.41 30,358.51 112,700.00 9,335.75 13,010.79 48,300.00 - - - 161,000.00 117,630.70 65 - Professional DevelopmentProfessional Development - - 11,200.00 - - 4,800.00 - - - 16,000.00 16,000.00 67 - OtherOther 46.89 1,844.37 4,200.00 - - 1,800.00 - - - 6,000.00 4,155.63 Program: 3300 - Customer Service Total:179,748.17 467,185.93 1,548,400.00 77,014.38 199,430.72 663,600.00 - - - 2,212,000.00 1,545,383.35 - - - - - - Program: 3400 - Meter Services - - - - - - 51 - LaborLabor 13,168.00 39,504.01 181,000.00 - - - - - - 181,000.00 141,495.99 53 - OvertimeOvertime 493.80 493.80 6,000.00 - - - - - - 6,000.00 5,506.20 56 - BenefitsBenefits 5,490.60 38,048.25 104,000.00 - - - - - - 104,000.00 65,951.75 62 - Materials and SuppliesMaterials and Supplies - - 4,000.00 - - - - - - 4,000.00 4,000.00 63 - Contract ServicesContract Services 84.24 296.13 7,000.00 - - - - - - 7,000.00 6,703.87 64 - UtilitiesUtilities 146.16 918.08 2,000.00 - - - - - - 2,000.00 1,081.92 65 - Professional DevelopmentProfessional Development - - - - - - - - - - - Program: 3400 - Meter Services Total:19,382.80 79,260.27 304,000.00 - - - - - - 304,000.00 224,739.73 - - - - - - Program: 4000 - Engineering - - - - - - 51 - LaborLabor 32,541.03 95,990.10 460,600.00 13,946.17 41,138.64 197,400.00 - - - 658,000.00 520,871.26 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 7,656.42 19,930.76 107,800.00 3,281.21 8,573.58 46,200.00 - - - 154,000.00 125,495.66 62 - Materials and SuppliesMaterials and Supplies - 70.79 4,200.00 - 30.34 1,800.00 - - - 6,000.00 5,898.87 63 - Contract ServicesContract Services 490.00 8,640.54 275,100.00 210.00 2,044.50 117,900.00 - - - 393,000.00 382,314.96 64 - UtilitiesUtilities 4,740.11 10,755.11 68,600.00 59.13 120.92 29,400.00 - - - 98,000.00 87,123.97 65 - Professional DevelopmentProfessional Development 418.15 4,726.39 8,400.00 179.20 2,025.58 3,600.00 - - - 12,000.00 5,248.03 Program: 4000 - Engineering Total:45,845.71 140,113.69 924,700.00 17,675.71 53,933.56 396,300.00 - - - 1,321,000.00 1,126,952.75 - - - - - - Program: 5000 - Water Production - - - - - - 51 - LaborLabor 63,771.33 191,215.26 884,000.00 - - - - - - 884,000.00 692,784.74 53 - OvertimeOvertime 12,891.78 24,683.09 92,000.00 - - - - - - 92,000.00 67,316.91 54 - StandbyStandby 3,366.70 9,021.82 47,000.00 - - - - - - 47,000.00 37,978.18 56 - BenefitsBenefits 19,219.30 165,411.21 396,000.00 - - - - - - 396,000.00 230,588.79 61 - Water SupplyWater Supply - - 833,000.00 - - - - - - 833,000.00 833,000.00 62 - Materials and SuppliesMaterials and Supplies 32,661.13 76,471.88 288,000.00 - - - - - - 288,000.00 211,528.12 63 - Contract ServicesContract Services 18,032.81 128,492.75 535,000.00 - - - - - - 535,000.00 406,507.25 64 - UtilitiesUtilities 278,696.38 279,544.35 3,099,000.00 - - - - - - 3,099,000.00 2,819,455.65 65 - Professional DevelopmentProfessional Development 478.16 1,139.35 11,000.00 - - - - - - 11,000.00 9,860.65 Program: 5000 - Water Production Total:429,117.59 875,979.71 6,185,000.00 - - - - - - 6,185,000.00 5,309,020.29 - - - - - - Program: 5100 - Water Treatment - - - - - - 51 - LaborLabor 22,012.81 66,038.41 304,000.00 - - - - - - 304,000.00 237,961.59 53 - OvertimeOvertime 493.08 6,592.88 39,000.00 - - - - - - 39,000.00 32,407.12 56 - BenefitsBenefits 6,332.13 100,547.71 179,000.00 - - - - - - 179,000.00 78,452.29 62 - Materials and SuppliesMaterials and Supplies 58,745.30 111,962.71 200,000.00 - - - - - - 200,000.00 88,037.29 63 - Contract ServicesContract Services 308.58 30,370.91 664,000.00 - - - - - - 664,000.00 633,629.09 64 - UtilitiesUtilities 35,332.08 36,048.04 243,000.00 - - - - - - 243,000.00 206,951.96 Program: 5100 - Water Treatment Total:123,223.98 351,560.66 1,629,000.00 - - - - - - 1,629,000.00 1,277,439.34 - - - - - - Program: 5200 - Water Quality - - - - - - 51 - LaborLabor 16,988.80 56,634.00 279,000.00 - - - - - - 279,000.00 222,366.00 53 - OvertimeOvertime - 60.33 12,000.00 - - - - - - 12,000.00 11,939.67 56 - BenefitsBenefits 3,053.12 49,814.80 102,000.00 - - - - - - 102,000.00 52,185.20 62 - Materials and SuppliesMaterials and Supplies 605.68 4,836.35 25,000.00 - - - - - - 25,000.00 20,163.65 63 - Contract ServicesContract Services 24,882.75 52,371.33 178,000.00 - - - - - - 178,000.00 125,628.67 64 - UtilitiesUtilities - 193.33 2,000.00 - - - - - - 2,000.00 1,806.67 65 - Professional DevelopmentProfessional Development 703.21 1,077.21 7,000.00 - - - - - - 7,000.00 5,922.79 Program: 5200 - Water Quality Total:46,233.56 164,987.35 605,000.00 - - - - - - 605,000.00 440,012.65 - - - - - - Page 5 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended September 30, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Maintenance Administration - - - - - - 51 - LaborLabor 14,795.64 44,386.93 196,200.00 1,643.96 4,931.87 21,800.00 - - - 218,000.00 168,681.20 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - 1,800.00 - - 200.00 - - - 2,000.00 2,000.00 54 - StandbyStandby 3,013.51 9,046.18 18,000.00 334.83 823.00 2,000.00 - - - 20,000.00 10,130.82 56 - BenefitsBenefits 6,064.60 50,339.54 118,800.00 673.79 5,563.83 13,200.00 - - - 132,000.00 76,096.63 62 - Materials and SuppliesMaterials and Supplies - 145.38 2,700.00 - - 300.00 - - - 3,000.00 2,854.62 63 - Contract ServicesContract Services 1,995.30 2,806.03 1,800.00 221.70 311.79 200.00 - - - 2,000.00 (1,117.82) 64 - UtilitiesUtilities 1,849.92 4,736.43 36,900.00 205.55 526.28 4,100.00 - - - 41,000.00 35,737.29 65 - Professional DevelopmentProfessional Development 1,548.91 2,027.36 20,700.00 172.10 201.30 2,300.00 - - - 23,000.00 20,771.34 67 - OtherOther - (4,228.85) - - 4,228.85 Program: 6000 - Maintenance Administration Total:29,267.88 109,259.00 396,900.00 3,251.93 12,358.07 44,100.00 - - - 441,000.00 319,382.93 - - - - - - Program: 6100 - Water Maintenance - - - - - - 51 - LaborLabor 88,268.31 276,472.86 1,280,000.00 - - - - - - 1,280,000.00 1,003,527.14 53 - OvertimeOvertime 33,273.40 102,472.52 219,000.00 - - - - - - 219,000.00 116,527.48 56 - BenefitsBenefits 37,448.26 236,674.31 630,000.00 - - - - - - 630,000.00 393,325.69 62 - Materials and SuppliesMaterials and Supplies 101,275.83 238,602.61 947,000.00 - - - - - - 947,000.00 708,397.39 63 - Contract ServicesContract Services 10,257.29 124,264.82 635,250.00 - - - - - - 635,250.00 510,985.18 64 - UtilitiesUtilities - 2,718.16 - - - - - - - - (2,718.16) Program: 6100 - Water Maintenance Total:270,523.09 981,205.28 3,711,250.00 - - - - - - 3,711,250.00 2,730,044.72 - - - - - - Program: 6200 - Wastewater Collection - - - - - - 51 - LaborLabor - - - 28,263.17 76,496.25 396,000.00 - - - 396,000.00 319,503.75 53 - OvertimeOvertime - - - 2,289.10 3,598.14 9,000.00 - - - 9,000.00 5,401.86 56 - BenefitsBenefits - - - 8,806.47 51,002.92 177,000.00 - - - 177,000.00 125,997.08 62 - Materials and SuppliesMaterials and Supplies - - - 3,677.16 26,145.11 37,250.00 - - - 37,250.00 11,104.89 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 - Contract ServicesContract Services - - - 17,730.01 31,265.77 (7,267,000.00) - - - (7,267,000.00) (7,298,265.77) Program: 6200 - Wastewater Collection Total:- - - 60,765.91 188,508.19 962,250.00 - - - 962,250.00 773,741.81 - - - - - - Program: 6300 - Water Reclamation - - - - - - 51 - LaborLabor - - - - - - 74,431.88 213,437.25 1,071,000.00 1,071,000.00 857,562.75 53 - OvertimeOvertime - - - - - - 32,709.64 78,640.57 125,000.00 125,000.00 46,359.43 54 - StandbyStandby - - - - - - 6,474.93 17,797.39 55,000.00 55,000.00 37,202.61 56 - BenefitsBenefits - - - - - - 24,820.76 178,734.44 481,000.00 481,000.00 302,265.56 62 - Materials and SuppliesMaterials and Supplies - - - - - - 26,004.81 56,549.31 787,000.00 787,000.00 730,450.69 63 - Contract ServicesContract Services - - - - - - 471,179.57 781,246.77 3,379,000.00 3,379,000.00 2,597,753.23 64 - UtilitiesUtilities - - - - - - 267,626.63 937,120.48 1,821,000.00 1,821,000.00 883,879.52 65 - Professional DevelopmentProfessional Development - - - - - - 1,083.91 1,083.91 20,000.00 20,000.00 18,916.09 Program: 6300 - Water Reclamation Total:- - - - - - 904,332.13 2,264,610.12 7,739,000.00 7,739,000.00 5,474,389.88 - - - - - - Program: 7000 - Facilities Maintenance - - - - - - 51 - LaborLabor 12,052.01 36,156.05 212,800.00 5,165.19 15,495.56 91,200.00 - - - 304,000.00 252,348.39 53 - OvertimeOvertime 619.18 1,443.60 9,800.00 265.36 618.68 4,200.00 - - - 14,000.00 11,937.72 56 - BenefitsBenefits 4,351.25 38,537.59 113,400.00 1,864.75 16,578.76 48,600.00 - - - 162,000.00 106,883.65 62 - Materials and SuppliesMaterials and Supplies 3,435.24 10,196.41 42,000.00 9,705.94 12,385.33 18,000.00 - - - 60,000.00 37,418.26 63 - Contract ServicesContract Services 49,643.97 162,524.94 872,200.00 18,194.55 56,566.29 373,800.00 - - - 1,246,000.00 1,026,908.77 64 - UtilitiesUtilities 36,311.78 86,418.56 275,100.00 14,330.36 16,833.51 117,900.00 - - - 393,000.00 289,747.93 65 - Professional DevelopmentProfessional Development - 572.75 2,100.00 - - 900.00 - - - 3,000.00 2,427.25 Program: 7000 - Facilities Maintenance Total:106,413.43 335,849.90 1,527,400.00 49,526.15 118,478.13 654,600.00 - - - 2,182,000.00 1,727,671.97 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 - LaborLabor 5,667.20 16,896.32 73,500.00 2,428.80 7,241.28 31,500.00 - - - 105,000.00 80,862.40 53 - OvertimeOvertime 605.32 2,447.61 2,100.00 259.42 1,048.97 900.00 - - - 3,000.00 (496.58) 56 - BenefitsBenefits 2,010.86 4,793.92 22,400.00 861.79 1,991.65 9,600.00 - - - 32,000.00 25,214.43 62 - Materials and SuppliesMaterials and Supplies 11,859.67 27,444.38 126,000.00 5,055.02 11,728.92 54,000.00 - - - 180,000.00 140,826.70 63 - Contract ServicesContract Services 11,674.00 51,986.49 210,700.00 5,003.09 22,279.98 90,300.00 - - - 301,000.00 226,733.53 64 - UtilitiesUtilities 13,017.79 28,146.05 196,700.00 5,579.06 12,062.58 84,300.00 - - - 281,000.00 240,791.37 65 - Professional DevelopmentProfessional Development 139.30 139.30 2,800.00 59.70 59.70 1,200.00 - - - 4,000.00 3,801.00 Program: 7100 - Fleet Maintenance Total:44,974.14 131,854.07 634,200.00 19,246.88 56,413.08 271,800.00 - - - 906,000.00 717,732.85 - - - Program: 8000 - Capital - - - - - 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated - - - - - - - - - - - 71 - Debt ServiceDebt Service 407,298.00 407,298.00 2,662,000.00 48,852.75 48,852.75 482,000.00 - - 7,731,000.00 10,875,000.00 10,418,849.25 81 - Capital ImprovementCapital Improvement 149,623.82 167,964.15 558,000.00 - - - - - 150,000.00 708,000.00 540,035.85 82 - Capital OutlayCapital Outlay 46,952.50 193,118.14 1,128,000.00 20,122.50 46,421.59 242,000.00 - 16,437.56 83,000.00 1,453,000.00 1,197,022.71 83 - Accounting Income Add backAccounting Income Add back (149,623.82) (167,964.15) - - - - - - - - 167,964.15 88 - Transfer from ReservesTransfer to Reserves - - - - - - - - - - - 99 - 99Transfer from Reserves - - - - - - - - - - - Program: 8000 - Capital Total:454,250.50 600,416.14 4,348,000.00 68,975.25 95,274.34 724,000.00 - 16,437.56 7,964,000.00 13,036,000.00 12,323,871.96 Total Surplus (Deficit):1,861,643.74$ 3,690,673.41$ -$ 616,289.71$ 728,325.96$ -$ 1,023,932.60$ 1,163,280.84$ -$ -$ (5,582,280.21)$ Page 6 of 6 Agenda Item #2c December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #2c Consent Item 1 2 6 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Financial Statements for October 2024 RECOMMENDATION That the Board of Directors accept and file the attached financial statements as of, and for the period ended, October 31, 2024. BACKGROUND / ANALYSIS The East Valley Water District adopted an annual budget on June 26, 2024 for fiscal year 2024-25. In accordance with District Administrative Policy 7.7, the Chief Financial Officer provides regular budget updates to the Board of Directors (Board). Included herewith for the Board’s review is a summary of the District’s financial results, as of October 31, 2024. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer Agenda Item #2c December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #2c Consent Item 1 2 6 1 ATTACHMENTS 1. October 2024 Financial Statement Monthly Review 2. October 2024 Financial Statements FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 1 The following is a highlight summary of the District’s financial results as of October 31, 2024. Please note all values presented are in millions (unless otherwise noted). Statement of Net Position Total assets at October 31, 2024 are $411.35 million. CLASSIFICATION WATER WASTEWATER RECLAMATION DISTRICT TOTAL Cash and Investments $ 26.23 $ 7.14 $ 4.65 $ 38.02 Utility Plant, Net 114.40 29.98 - 144.38 Other Assets 29.76 8.52 190.67 228.95 Current Liabilities 9.35 0.24 7.20 16.79 Long Term Liabilities 46.60 11.21 176.96 234.77 Beginning Net Position 108.97 33.00 9.60 151.57 Change in Equity 4.71 0.86 1.57 7.14 TOTAL NET $ 113.68 $ 33.86 $ 11.17 $ 158.71 Cash and Investments Cash and Investments are $38.02 million for the month of October, a decrease of $537 thousand from the prior month. In October, the District received approval from our labor compliance consultant to pay $1.57 million for construction of the recycled water pipeline completed in May and June 2024. The District’s Due from Other Governments includes claim #32 to the State of California for the SRF Loan Proceeds as well as Retention Receivables from SBVMWD bringing the ending balance as of October 31, 2024 to $14.9 million. $0 $5 $10 $15 $20 $25 $30 $35 $40 $45 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 2 Statement of Revenues & Expenses Total Revenues & Expenses through October 31, 2024 are summarized below (in millions): Column1 WATER WASTEWATER RECLAMATION DISTRICT TOTAL Revenue $ 13.78 $ 2.93 $ 5.39 $ 22.10 Expense 9.07 2.07 3.82 14.96 Water Sales by Tier Water Sales for the month ending October 31, 2024 were $2.3M; 549K over staff projections for the month and $846K over projections year-to-date. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 Mi l l i o n s WATER SALES BY TIER Tier 1 Tier 2 Tier 3 FY 2023-24 Projection For a more detailed presentation, operating results are presented in three ways on pages 2 through 6 of the attached financial statements for the period ending October 31, 2024. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for Revenues and Expense by Program. Third is a Budget-to- Actual presentation of program expense detail. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 3 Water Sales by Customer Class The table below shows the District’s water sales for the month of October 2024 by customer class. The following icons are to compliment the graph below: positive change, no change, negative change when comparing actuals versus projections. CUSTOMER CLASS ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential 1,321,636$ 1,026,000$ 295,636$ 29% Multi-Family 386,947 354,000 32,947 9% Commercial 202,977 135,000 67,977 50% Irrigation 379,573 227,000 152,573 67% TOTAL $2,291,133 $ 1,742,000 $ 549,133 32% The following table displays customer class by tier for the month of October 2024: CUSTOMER CLASS TIER ACTUAL PROJECTION $ VARIANCE % VARIANCE Residential Tier 1 442,349$ 382,000$ 60,349$ 16% Residential Tier 2 515,883 394,000 121,883 31% Residential Tier 3 363,404 250,000 113,404 45% Multi-Family Tier 1 182,137 151,000 31,137 21% Multi-Family Tier 2 84,694 74,000 10,694 14% Multi-Family Tier 3 120,116 129,000 (8,884) -7% Commercial Tier 1 104,295 108,000 (3,705) -3% Commercial Tier 2 15,231 5,000 10,231 205% Commercial Tier 3 83,451 22,000 61,451 279% Irrigation Tier 2 133,726 117,000 16,726 14% Irrigation Tier 3 245,847 110,000 135,847 123% TOTAL $ 2,291,133 $ 1,742,000 $ 549,133 32% Legend - Positive Change in Actuals - Neutral Change in Actuals - Negative Change in Actuals FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 4 The chart below is a comparative illustration of Water Revenue year-to-date compared to last year’s Water Revenue year-to-date as of October. As noted in the graph, Water Revenue experienced an increase over last year. Water consumption increased 351.42 million gallons (469.8K HCF) compared to October of 2023 and water sales were up $1.75 million for all three tiers combined. $0 $2 $4 $6 $8 $10 $12 $14 10/31/2023 10/31/2024 Mi l l i o n s COMPARATIVE MONTHLY WATER REVENUE (WATER SALES & METER CHARGES) Meter Tier 1 Tier 2 Tier 3 Total -$10,633,826 Total -$12,506,998 FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 5 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2023-24 and FY 2024-25. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 6 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2023-24 and FY 2024-25. FINANCIAL STATEMENTS MONTHLY REVIEW MONTH ENDING OCTOBER 31, 2024 page | 7 Water Reclamation Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Reclamation Fund operating cost centers for FY 2023-24 and FY 2024-25. WATER WASTEWATER RECLAMATION DISTRICT TOTAL Assets: Current Assets: 01 - Cash and Cash EquivalentsCash and Cash Equivalents 5,291,085.13$ 1,054,913.95$ 1,024,870.98$ 7,370,870.06$ 02 - InvestmentsInvestments 13,207,888.92 2,141,948.97 - 15,349,837.89 03 - Accounts Receivable, NetAccounts Receivable, Net 5,827,644.74 351,017.49 667,029.83 6,845,692.06 14*05 - Other ReceivablesOther Receivables 8,893,753.77 - - 8,893,753.77 07.1 - Due from Reclamation FundDue from Reclamation Fund - 2,501,780.05 - 2,501,780.05 06 - Due from other GovernmentsDue from Other Governments - - 14,918,835.09 14,918,835.09 08 - InventoryInventory 1,399,454.10 6,721.16 - 1,406,175.26 09 - Prepaid ExpensesPrepaid Expenses 721,355.65 42,012.11 - 763,367.76 35,355,574.20 6,098,393.73 16,610,735.90 58,064,703.83 Non-Current Assets: 10 - Restricted Cash and Cash EquivalentsRestricted Cash and Cash Equivalents 7,729,702.94 3,943,424.42 3,630,159.00 15,303,286.36 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated 6,528,831.69 2,861,780.97 175,080,271.74 184,470,884.40 13 - Capital Assets, NetCapital Assets, Net 114,396,157.95 29,984,535.08 - 144,380,693.03 128,654,692.58 36,789,740.47 178,710,430.74 344,154,863.79 Total Assets:164,010,266.78 42,888,134.20 195,321,166.64 402,219,567.62 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 553,094.33 259,347.41 - 812,441.74 25 - Deferred Outflow - PensionsDeferred Outflows - Pensions 5,825,739.90 2,496,746.10 - 8,322,486.00 170,389,101.01 45,644,227.71 195,321,166.64 411,354,495.36 Current Liabilities: 22 - PayablesAccounts Payable and Accrued Expenses 6,830,403.09 108,779.58 196,919.00 7,136,101.67 29 - Due to Water FundDue to Water Fund - 14,391.89 - 14,391.89 29.1 - Due to Sewer FundDue to Sewer Fund - - 2,501,780.05 2,501,780.05 23 - Payroll LiabilitiesAccrued Payroll and Benefits - - - - 15 - Customer Service DepositsCustomer Service Deposits 1,491,477.56 - - 1,491,477.56 16 - Construction Advances and RetentionsConstruction Advances and Retentions 119,507.10 2,326.48 - 121,833.58 17 - Interest PayableAccrued Interest Payable 203,649.00 24,710.75 - 228,359.75 18 - Current Portion of Compensated AbsencesCurrent Portion of Compensated Absences 305,526.87 91,983.03 35,192.47 432,702.37 19 - Current Portion of Long-Term DebtCurrent Portion of Long-Term Debt 396,500.28 - 4,462,664.00 4,859,164.28 9,347,063.90 242,191.73 7,196,555.52 16,785,811.15 Non-Current Liabilities: 20 - Compensated Absences, less current portionCompensated Absences, less current portion 616,694.10 202,924.65 154,676.38 974,295.13 28 - Net Pension LiabilityNet Pension Liability 10,384,307.65 4,470,610.00 - 14,854,917.65 21 - Long Term DebtLong Term Debt, Less Current Portion 35,593,613.64 6,540,154.00 176,806,615.55 218,940,383.19 27 - Other LiabilitiesOther Liabilities 1,173.64 - - 1,173.64 46,595,789.03 11,213,688.65 176,961,291.93 234,770,769.61 Total Liabilities:55,942,852.93 11,455,880.38 184,157,847.45 251,556,580.76 Deferred Inflows Of Resources 26 - Deferred Inflows - PensionsDeferred Inflows - Pensions 765,208.10 327,945.90 - 1,093,154.00 56,708,061.03 11,783,826.28 184,157,847.45 252,649,734.76 31 - EquityEquity 108,974,894.95 33,004,352.07 9,596,288.16 151,575,535.18 108,974,894.95 33,004,352.07 9,596,288.16 151,575,535.18 Total RevenueTotal Revenue 13,780,055.11 2,927,656.94 5,385,313.10 22,093,025.15 Total ExpenseTotal Expense 9,073,910.08 2,071,607.58 3,818,282.07 14,963,799.73 4,706,145.03 856,049.36 1,567,031.03 7,129,225.42 113,681,039.98 33,860,401.43 11,163,319.19 158,704,760.60 170,389,101.01$ 45,644,227.71$ 195,321,166.64$ 411,354,495.36$ Unaudited As of October 31, 2024 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Liabilities and Deferred Inflows of Resources: Total Non-Current Liabilities: Page 1 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 2,291,134.62$ 8,744,488.28$ 17,920,000.00$ -$ -$ -$ -$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 9,934,302.25$ 42 - Meter ChargesMeter Charges 866,234.62 3,453,703.23 10,525,000.00 - - - - - - 10,525,000.00 7,071,296.77 43 - PenaltiesPenalties 49,000.57 198,937.76 416,000.00 4,462.77 22,961.13 110,000.00 - - 60,000.00 586,000.00 364,101.11 44 - Wastewater System ChargesWastewater System Charges - - - 571,925.54 2,258,630.52 6,515,000.00 - - - 6,515,000.00 4,256,369.48 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,102,433.08 4,358,260.57 12,233,000.00 12,233,000.00 7,874,739.43 46 - Other Operating RevenueOther Operating Revenue 120,553.07 1,289,842.67 115,000.00 16,968.15 617,715.16 5,000.00 20,435.85 713,843.06 2,058,000.00 2,178,000.00 (443,400.89) 47 - Non Operating RevenueNon Operating Revenue 79.22 93,083.17 520,000.00 - 28,350.13 100,000.00 - - 280,000.00 900,000.00 778,566.70 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:3,327,002.10 13,780,120.79 29,496,000.00 593,356.46 2,927,656.94 6,730,000.00 1,122,868.93 5,385,313.10 15,703,000.00 51,929,000.00 29,835,909.17 - - - - - - - - Expense by Category 51 - LaborLabor 453,423.73 1,847,310.64 6,501,500.00 127,233.45 505,589.45 1,812,500.00 74,415.09 287,852.34 1,071,000.00 9,385,000.00 6,744,247.57 52 - Temporary LaborTemporary Labor 3,503.13 13,341.89 32,900.00 1,501.36 5,718.00 14,100.00 - - - 47,000.00 27,940.11 56 - BenefitsBenefits 177,479.85 1,390,548.50 3,017,900.00 50,428.67 348,518.13 809,100.00 24,687.75 203,422.19 481,000.00 4,308,000.00 2,365,511.18 63 - Contract ServicesContract Services 656,730.45 1,920,983.75 6,042,700.00 211,290.32 592,046.58 1,942,050.00 245,857.69 1,027,104.46 3,379,000.00 11,363,750.00 7,823,615.21 65 - Professional DevelopmentProfessional Development 30,591.84 83,381.81 316,000.00 12,244.33 30,588.42 116,000.00 220.00 1,714.36 20,000.00 452,000.00 336,315.41 53 - OvertimeOvertime 37,833.02 180,022.85 417,400.00 1,616.49 8,487.12 26,600.00 28,170.37 106,810.94 125,000.00 569,000.00 273,679.09 62 - Materials and SuppliesMaterials and Supplies 97,501.94 620,349.43 1,847,500.00 10,443.92 74,662.17 173,750.00 80,897.23 141,341.54 787,000.00 2,808,250.00 1,971,896.86 64 - UtilitiesUtilities 673,744.65 1,167,647.73 4,101,900.00 25,696.09 69,750.13 301,100.00 251,812.73 1,191,256.13 1,821,000.00 6,224,000.00 3,795,346.01 52 - Temporary LaborTemporary Labor 3,503.13 13,341.89 32,900.00 1,501.36 5,718.00 14,100.00 - - - 47,000.00 27,940.11 67 - OtherOther 36,049.58 1,115,133.52 1,939,300.00 11,602.36 334,115.77 794,700.00 - 818,115.65 - 2,734,000.00 466,635.06 54 - StandbyStandby 5,707.33 23,775.33 65,000.00 316.47 1,139.47 2,000.00 6,429.51 24,226.90 55,000.00 122,000.00 72,858.30 61 - Water SupplyWater Supply - - 833,000.00 - - - - - - 833,000.00 833,000.00 71 - Debt ServiceDebt Service - 407,298.00 2,662,000.00 - 48,852.75 482,000.00 - - 7,731,000.00 10,875,000.00 10,418,849.25 81 - Capital ImprovementCapital Improvement 56,291.98 224,256.13 558,000.00 - - - - - 150,000.00 708,000.00 483,743.87 82 - Capital OutlayCapital Outlay 97,722.28 290,840.42 1,128,000.00 - 46,421.59 242,000.00 - 16,437.56 83,000.00 1,453,000.00 1,099,300.43 83 - Accounting Income Add backAccounting Income Add back (56,291.98) (224,256.13) - - - - - - - - 224,256.13 88 - Transfer from ReservesTransfer to Reserves - - - - - - - - - - - 99 - 99Transfer from Reserves - - - - - - - - - - - Expense Total:2,273,790.93 9,073,975.76 29,496,000.00 453,874.82 2,071,607.58 6,730,000.00 712,490.37 3,818,282.07 15,703,000.00 51,929,000.00 36,965,134.59 Total Surplus (Deficit):1,053,211.17$ 4,706,145.03$ -$ 139,481.64$ 856,049.36$ -$ 410,378.56$ 1,567,031.03$ -$ -$ (7,129,225.42)$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended October 31, 2024 WATER WASTEWATER DISTRICT WIDERECLAMATION Page 2 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 2,291,134.62$ 8,744,488.28$ 17,920,000.00$ -$ -$ -$ -$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 9,934,302.25$ 42 - Meter ChargesMeter Charges 866,234.62 3,453,703.23 10,525,000.00 - - - - - - 10,525,000.00 7,071,296.77 43 - PenaltiesPenalties 49,000.57 198,937.76 416,000.00 4,462.77 22,961.13 110,000.00 - - 60,000.00 586,000.00 364,101.11 44 - Wastewater System ChargesWastewater System Charges - - - 571,925.54 2,258,630.52 6,515,000.00 - - - 6,515,000.00 4,256,369.48 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,102,433.08 4,358,260.57 12,233,000.00 12,233,000.00 7,874,739.43 46 - Other Operating RevenueOther Operating Revenue 120,553.07 1,289,842.67 115,000.00 16,968.15 617,715.16 5,000.00 20,435.85 713,843.06 2,058,000.00 2,178,000.00 (443,400.89) 47 - Non Operating RevenueNon Operating Revenue 79.22 93,083.17 520,000.00 - 28,350.13 100,000.00 - - 280,000.00 900,000.00 778,566.70 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) Revenue Total:3,327,002.10 13,780,120.79 29,496,000.00 593,356.46 2,927,656.94 6,730,000.00 1,122,868.93 5,385,313.10 15,703,000.00 51,929,000.00 29,835,909.17 Program: 1000 - Governing Board Total:1000 - Governing Board 15,852.64 55,621.40 228,200.00 5,952.36 22,902.86 97,800.00 - - - 326,000.00 247,475.74 Program: 2000 - General Administration Total:2000 - General Administration 115,754.88 323,291.54 911,400.00 48,553.79 135,386.90 390,600.00 - - - 1,302,000.00 843,321.56 Program: 2100 - Human Resources Total:2100 - Human Resources 52,792.42 1,522,269.46 2,530,500.00 22,625.27 417,663.62 1,084,500.00 - 818,115.65 - 3,615,000.00 856,951.27 Program: 2200 - Public Affairs Total:2200 - Public Affairs 53,586.47 242,072.02 1,059,100.00 22,965.44 94,955.57 453,900.00 - - - 1,513,000.00 1,175,972.41 Program: 2300 - Conservation Total:2300 - Conservation 27,175.54 (72,387.02) 651,000.00 - - - - - - 651,000.00 723,387.02 Program: 3000 - Finance Total:3000 - Finance & Accounting 69,730.43 371,262.84 978,250.00 29,865.13 159,917.60 419,250.00 - - - 1,397,500.00 866,319.56 Program: 3200 - Information Technology Total:3200 - Information Technology 83,381.63 523,591.00 1,323,700.00 35,735.00 224,396.04 567,300.00 - - - 1,891,000.00 1,143,012.96 Program: 3300 - Customer Service Total:3300 - Customer Service 80,054.73 547,268.42 1,548,400.00 32,456.39 231,899.01 663,600.00 - - - 2,212,000.00 1,432,832.57 Program: 3400 - Meter Services Total:3400 - Meter Services 19,079.54 98,339.81 304,000.00 - - - - - - 304,000.00 205,660.19 Program: 4000 - Engineering Surplus Total:4000 - Engineering 29,272.06 172,754.35 924,700.00 18,331.91 72,524.22 396,300.00 - - - 1,321,000.00 1,075,721.43 Program: 5000 - Water Production Total:5000 - Water Production 724,816.93 1,601,154.27 6,185,000.00 - - - - - - 6,185,000.00 4,583,845.73 Program: 5100 - Water Treatment Total:5100 - Water Treatment 144,361.94 495,935.00 1,629,000.00 - - - - - - 1,629,000.00 1,133,065.00 Program: 5200 - Water Quality Total:5200 - Water Quality 20,736.47 185,723.82 605,000.00 - - - - - - 605,000.00 419,276.18 Program: 6000 - Maintenance Administration Total:6000 - Maintenance Administration 28,830.25 138,355.05 396,900.00 3,184.90 15,545.95 44,100.00 - - - 441,000.00 287,099.00 Program: 6100 - Water Maintenance Total:6100 - Water Maintenance 251,972.47 1,236,716.60 3,711,250.00 - - - - - - 3,711,250.00 2,474,533.40 Program: 6200 - Wastewater Collection Total:6200 - Wastewater Collection - - - 44,825.11 233,658.78 962,250.00 - - - 962,250.00 728,591.22 Program: 6200 - Wastewater Collection Total:6300 - Water Reclamation - - - - - - 712,490.37 2,983,728.86 7,739,000.00 7,739,000.00 4,755,271.14 Program: 7000 - Facilities Maintenance Total:7000 - Facilities Maintenance 385,024.87 722,969.60 1,527,400.00 157,817.23 277,193.14 654,600.00 - - - 2,182,000.00 1,181,837.26 Program: 7100 - Fleet Maintenance Total:7100 - Fleet Maintenance 73,645.38 210,899.18 634,200.00 31,562.29 90,289.55 271,800.00 - - - 906,000.00 604,811.27 Program: 8000 - Capital Total:8000 - Capital 97,722.28 698,138.42 4,348,000.00 - 95,274.34 724,000.00 - 16,437.56 7,964,000.00 13,036,000.00 12,226,149.68 Total Surplus (Deficit):1,053,211.17$ 4,706,145.03$ -$ 139,481.64$ 856,049.36$ -$ 410,378.56$ 1,567,031.03$ -$ -$ (7,129,225.42)$ . WATER WASTEWATER DISTRICT WIDE Revenue and Expense Budget-to-Actual by Program Month Ended October 31, 2024 Unaudited RECLAMATION Page 3 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 - Water SalesWater Sales 2,291,134.62$ 8,744,488.28$ 17,920,000.00$ -$ -$ -$ -$ 313,209.47$ 1,072,000.00$ 18,992,000.00$ 9,934,302.25$ 42 - Meter ChargesMeter Charges 866,234.62 3,453,703.23 10,525,000.00 - - - - - - 10,525,000.00 7,071,296.77 43 - PenaltiesPenalties 49,000.57 198,937.76 416,000.00 4,462.77 22,961.13 110,000.00 - - 60,000.00 586,000.00 364,101.11 44 - Wastewater System ChargesWastewater System Charges - - - 571,925.54 2,258,630.52 6,515,000.00 - - - 6,515,000.00 4,256,369.48 45 - Wastewater Treatment ChargesWastewater Treatment Charges - - - - - - 1,102,433.08 4,358,260.57 12,233,000.00 12,233,000.00 7,874,739.43 46 - Other Operating RevenueOther Operating Revenue 120,553.07 1,289,842.67 115,000.00 16,968.15 617,715.16 5,000.00 20,435.85 713,843.06 2,058,000.00 2,178,000.00 (443,400.89) 47 - Non Operating RevenueNon Operating Revenue 79.22 93,083.17 520,000.00 - 28,350.13 100,000.00 - - 280,000.00 900,000.00 778,566.70 48 - Gain or Loss on DispositionGain or Loss on Disposition - - - - - - - - - - - 56 - BenefitsBenefits - 65.68 - - - - - - - - (65.68) 68 - DepreciationDepreciation - - - - - - - - - - - Revenue Total:3,327,002.10 13,780,120.79 29,496,000.00 593,356.46 2,927,656.94 6,730,000.00 1,122,868.93 5,385,313.10 15,703,000.00 51,929,000.00 29,835,909.17 - - - - - - - - Program: 1000 - Governing Board - - - - - 51 - LaborLabor 6,945.69$ 28,179.70$ 99,400.00$ 2,976.71$ 12,076.98$ 42,600.00$ -$ -$ -$ 142,000.00$ 101,743.32$ 56 - BenefitsBenefits 4,227.56 16,940.58 63,000.00 1,811.80 7,260.22 27,000.00 - - - 90,000.00 65,799.20 62 - Materials and SuppliesMaterials and Supplies - - 2,100.00 - - 900.00 - - - 3,000.00 3,000.00 63 - Contract ServicesContract Services 2,609.25 2,642.65 39,200.00 1,118.25 1,118.25 16,800.00 - - - 56,000.00 52,239.10 65 - Professional DevelopmentProfessional Development 2,070.14 7,858.47 24,500.00 45.60 2,447.41 10,500.00 - - - 35,000.00 24,694.12 Program: 1000 - Governing Board Total:15,852.64 55,621.40 228,200.00 5,952.36 22,902.86 97,800.00 - - - 326,000.00 247,475.74 - - - - - - Program: 2000 - General Administration - - - - - 51 - LaborLabor 32,070.37 145,677.07 434,700.00 13,744.43 62,432.82 186,300.00 - - - 621,000.00 412,890.11 52 - Temporary LaborTemporary Labor 2,068.13 5,746.89 21,000.00 886.36 2,463.00 9,000.00 - - - 30,000.00 21,790.11 53 - OvertimeOvertime 133.72 767.17 2,800.00 57.31 328.78 1,200.00 - - - 4,000.00 2,904.05 56 - BenefitsBenefits 36,419.54 92,958.69 186,900.00 14,552.91 36,673.00 80,100.00 - - - 267,000.00 137,368.31 62 - Materials and SuppliesMaterials and Supplies - 133.21 4,200.00 - 57.08 1,800.00 - - - 6,000.00 5,809.71 63 - Contract ServicesContract Services 15,918.00 40,183.50 151,200.00 6,822.00 17,221.50 64,800.00 - - - 216,000.00 158,595.00 64 - UtilitiesUtilities 917.62 1,168.86 2,800.00 393.28 500.95 1,200.00 - - - 4,000.00 2,330.19 65 - Professional DevelopmentProfessional Development 28,227.50 36,656.15 107,800.00 12,097.50 15,709.77 46,200.00 - - - 154,000.00 101,634.08 Program: 2000 - General Administration Total:115,754.88 323,291.54 911,400.00 48,553.79 135,386.90 390,600.00 - - - 1,302,000.00 843,321.56 - - - - - - Program: 2100 - Human Resources - - - - - - 51 - LaborLabor 18,012.75 71,783.77 247,100.00 7,719.74 30,764.42 105,900.00 - - - 353,000.00 250,451.81 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 179.77 428.68 2,100.00 77.05 183.73 900.00 - - - 3,000.00 2,387.59 56 - BenefitsBenefits 5,323.65 85,374.57 149,800.00 2,281.52 36,556.98 64,200.00 - - - 214,000.00 92,068.45 62 - Materials and SuppliesMaterials and Supplies - 234.32 3,500.00 - 100.42 1,500.00 - - - 5,000.00 4,665.26 63 - Contract ServicesContract Services 2,058.98 29,353.85 235,200.00 882.42 12,580.23 100,800.00 - - - 336,000.00 294,065.92 64 - UtilitiesUtilities 145.10 256.56 1,400.00 62.18 109.95 600.00 - - - 2,000.00 1,633.49 65 - Professional DevelopmentProfessional Development - 9,823.67 41,300.00 - 3,252.12 17,700.00 - - - 59,000.00 45,924.21 67 - OtherOther 27,072.17 1,325,014.04 1,850,100.00 11,602.36 334,115.77 792,900.00 - 818,115.65 - 2,643,000.00 165,754.54 Program: 2100 - Human Resources Total:52,792.42 1,522,269.46 2,530,500.00 22,625.27 417,663.62 1,084,500.00 - 818,115.65 - 3,615,000.00 856,951.27 - - - - - - Program: 2200 - Public Affairs - - - - - - 51 - LaborLabor 21,975.53 87,902.04 361,900.00 9,418.07 37,672.36 155,100.00 - - - 517,000.00 391,425.60 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 442.52 1,386.20 11,900.00 189.65 594.08 5,100.00 - - - 17,000.00 15,019.72 56 - BenefitsBenefits 4,911.71 39,682.35 107,100.00 2,104.86 17,005.83 45,900.00 - - - 153,000.00 96,311.82 62 - Materials and SuppliesMaterials and Supplies 525.00 4,193.88 67,200.00 225.00 1,797.37 28,800.00 - - - 96,000.00 90,008.75 63 - Contract ServicesContract Services 24,948.44 99,129.15 443,100.00 10,692.17 33,695.18 189,900.00 - - - 633,000.00 500,175.67 64 - UtilitiesUtilities 783.27 1,164.82 24,500.00 335.69 499.21 10,500.00 - - - 35,000.00 33,335.97 65 - Professional DevelopmentProfessional Development - 8,613.58 43,400.00 - 3,691.54 18,600.00 - - - 62,000.00 49,694.88 Program: 2200 - Public Affairs Total:53,586.47 242,072.02 1,059,100.00 22,965.44 94,955.57 453,900.00 - - - 1,513,000.00 1,175,972.41 - - - - - - Program: 2300 - Conservation - - - - - - 51 - LaborLabor 8,934.40 35,737.60 123,000.00 - - - - - - 123,000.00 87,262.40 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 1,256.40 1,507.68 7,000.00 - - - - - - 7,000.00 5,492.32 56 - BenefitsBenefits 3,027.52 10,316.51 44,000.00 - - - - - - 44,000.00 33,683.49 62 - Materials and SuppliesMaterials and Supplies 3,101.22 20,139.44 63,000.00 - - - - - - 63,000.00 42,860.56 63 - Contract ServicesContract Services 4,969.35 60,065.29 291,000.00 - - - - - - 291,000.00 230,934.71 64 - UtilitiesUtilities 134.69 7,935.79 26,000.00 - - - - - - 26,000.00 18,064.21 65 - Professional DevelopmentProfessional Development - 2,632.16 12,000.00 - - - - - - 12,000.00 9,367.84 67 - OtherOther 5,751.96 (210,721.49) 85,000.00 - - - - - - 85,000.00 295,721.49 Program: 2300 - Conservation Total:27,175.54 (72,387.02) 651,000.00 - - - - - - 651,000.00 723,387.02 Program: 3000 - Finance & Accounting - - - - - - 51 - LaborLabor 41,614.14 166,239.63 576,100.00 17,834.67 71,245.59 246,900.00 - - - 823,000.00 585,514.78 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 278.82 1,809.84 9,100.00 119.49 775.62 3,900.00 - - - 13,000.00 10,414.54 56 - BenefitsBenefits 12,425.65 130,000.79 268,100.00 5,325.22 57,232.03 114,900.00 - - - 383,000.00 195,767.18 62 - Materials and SuppliesMaterials and Supplies 1,307.97 2,192.65 4,200.00 560.54 939.66 1,800.00 - - - 6,000.00 2,867.69 63 - Contract ServicesContract Services 13,874.24 63,772.86 97,650.00 5,926.81 26,618.79 41,850.00 - - - 139,500.00 49,108.35 64 - UtilitiesUtilities 229.61 472.82 2,800.00 98.40 202.65 1,200.00 - - - 4,000.00 3,324.53 65 - Professional DevelopmentProfessional Development - 6,774.25 20,300.00 - 2,903.26 8,700.00 - - - 29,000.00 19,322.49 67 - OtherOther - - - - - - - - - - - Program: 3000 - Finance & Accounting Total:69,730.43 371,262.84 978,250.00 29,865.13 159,917.60 419,250.00 - - - 1,397,500.00 866,319.56 - - - - - - Month Ended October 31, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Page 4 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 3200 - Information Technology - - - - - - 51 - LaborLabor 23,134.71 92,538.84 340,900.00 9,914.89 39,659.56 146,100.00 - - - 487,000.00 354,801.60 52 - Temporary LaborTemporary Labor 1,435.00 7,595.00 11,900.00 615.00 3,255.00 5,100.00 - - - 17,000.00 6,150.00 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 8,719.50 119,698.67 196,000.00 3,736.90 51,299.27 84,000.00 - - - 280,000.00 109,002.06 62 - Materials and SuppliesMaterials and Supplies 2,550.55 24,400.89 59,500.00 1,093.09 10,457.49 25,500.00 - - - 85,000.00 50,141.62 63 - Contract ServicesContract Services 45,528.85 275,303.12 703,500.00 19,512.40 117,987.08 301,500.00 - - - 1,005,000.00 611,709.80 64 - UtilitiesUtilities 2,013.02 3,966.98 8,400.00 862.72 1,700.14 3,600.00 - - - 12,000.00 6,332.88 65 - Professional DevelopmentProfessional Development - 87.50 3,500.00 - 37.50 1,500.00 - - - 5,000.00 4,875.00 Program: 3200 - Information Technology Total:83,381.63 523,591.00 1,323,700.00 35,735.00 224,396.04 567,300.00 - - - 1,891,000.00 1,143,012.96 - - - - - - Program: 3300 - Customer Service - - - - - - 51 - LaborLabor 35,345.10 140,405.77 480,200.00 15,147.84 60,173.66 205,800.00 - - - 686,000.00 485,420.57 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime 639.76 1,276.33 4,900.00 274.18 546.99 2,100.00 - - - 7,000.00 5,176.68 56 - BenefitsBenefits 11,881.05 100,685.67 227,500.00 5,091.58 43,149.50 97,500.00 - - - 325,000.00 181,164.83 62 - Materials and SuppliesMaterials and Supplies - 425.21 4,900.00 - 182.24 2,100.00 - - - 7,000.00 6,392.55 63 - Contract ServicesContract Services 26,964.23 267,047.97 702,800.00 11,556.10 114,449.14 301,200.00 - - - 1,004,000.00 622,502.89 64 - UtilitiesUtilities 1,908.69 32,267.20 112,700.00 347.93 13,358.72 48,300.00 - - - 161,000.00 115,374.08 65 - Professional DevelopmentProfessional Development 90.45 90.45 11,200.00 38.76 38.76 4,800.00 - - - 16,000.00 15,870.79 67 - OtherOther 3,225.45 5,069.82 4,200.00 - - 1,800.00 - - - 6,000.00 930.18 Program: 3300 - Customer Service Total:80,054.73 547,268.42 1,548,400.00 32,456.39 231,899.01 663,600.00 - - - 2,212,000.00 1,432,832.57 - - - - - - Program: 3400 - Meter Services - - - - - - 51 - LaborLabor 13,168.00 52,672.01 181,000.00 - - - - - - 181,000.00 128,327.99 53 - OvertimeOvertime - 493.80 6,000.00 - - - - - - 6,000.00 5,506.20 56 - BenefitsBenefits 5,459.57 43,507.82 104,000.00 - - - - - - 104,000.00 60,492.18 62 - Materials and SuppliesMaterials and Supplies - - 4,000.00 - - - - - - 4,000.00 4,000.00 63 - Contract ServicesContract Services 196.56 492.69 7,000.00 - - - - - - 7,000.00 6,507.31 64 - UtilitiesUtilities 255.41 1,173.49 2,000.00 - - - - - - 2,000.00 826.51 65 - Professional DevelopmentProfessional Development - - - - - - - - - - - Program: 3400 - Meter Services Total:19,079.54 98,339.81 304,000.00 - - - - - - 304,000.00 205,660.19 - - - - - - Program: 4000 - Engineering - - - - - - 51 - LaborLabor 32,541.03 128,531.13 460,600.00 13,946.17 55,084.81 197,400.00 - - - 658,000.00 474,384.06 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - - - - - - - - - - 56 - BenefitsBenefits 6,973.37 26,904.13 107,800.00 2,988.49 11,562.07 46,200.00 - - - 154,000.00 115,533.80 62 - Materials and SuppliesMaterials and Supplies - 159.86 4,200.00 - 68.51 1,800.00 - - - 6,000.00 5,771.63 63 - Contract ServicesContract Services 2,327.50 11,169.47 275,100.00 997.50 3,128.33 117,900.00 - - - 393,000.00 378,702.20 64 - UtilitiesUtilities (12,674.14) 845.82 68,600.00 355.05 475.97 29,400.00 - - - 98,000.00 96,678.21 65 - Professional DevelopmentProfessional Development 104.30 5,143.94 8,400.00 44.70 2,204.53 3,600.00 - - - 12,000.00 4,651.53 Program: 4000 - Engineering Total:29,272.06 172,754.35 924,700.00 18,331.91 72,524.22 396,300.00 - - - 1,321,000.00 1,075,721.43 - - - - - - Program: 5000 - Water Production - - - - - - 51 - LaborLabor 60,113.04 251,328.30 884,000.00 - - - - - - 884,000.00 632,671.70 53 - OvertimeOvertime 4,982.74 29,665.83 92,000.00 - - - - - - 92,000.00 62,334.17 54 - StandbyStandby 2,752.54 11,774.36 47,000.00 - - - - - - 47,000.00 35,225.64 56 - BenefitsBenefits 18,658.81 184,070.02 396,000.00 - - - - - - 396,000.00 211,929.98 61 - Water SupplyWater Supply - - 833,000.00 - - - - - - 833,000.00 833,000.00 62 - Materials and SuppliesMaterials and Supplies 19,798.15 96,297.41 288,000.00 - - - - - - 288,000.00 191,702.59 63 - Contract ServicesContract Services 29,824.81 158,317.56 535,000.00 - - - - - - 535,000.00 376,682.44 64 - UtilitiesUtilities 588,686.84 868,231.19 3,099,000.00 - - - - - - 3,099,000.00 2,230,768.81 65 - Professional DevelopmentProfessional Development - 1,469.60 11,000.00 - - - - - - 11,000.00 9,530.40 Program: 5000 - Water Production Total:724,816.93 1,601,154.27 6,185,000.00 - - - - - - 6,185,000.00 4,583,845.73 - - - - - - Program: 5100 - Water Treatment - - - - - - 51 - LaborLabor 22,012.80 88,051.21 304,000.00 - - - - - - 304,000.00 215,948.79 53 - OvertimeOvertime 1,099.00 7,691.88 39,000.00 - - - - - - 39,000.00 31,308.12 56 - BenefitsBenefits 6,461.05 107,008.76 179,000.00 - - - - - - 179,000.00 71,991.24 62 - Materials and SuppliesMaterials and Supplies 12,353.03 124,328.14 200,000.00 - - - - - - 200,000.00 75,671.86 63 - Contract ServicesContract Services 71,874.76 102,245.67 664,000.00 - - - - - - 664,000.00 561,754.33 64 - UtilitiesUtilities 30,561.30 66,609.34 243,000.00 - - - - - - 243,000.00 176,390.66 Program: 5100 - Water Treatment Total:144,361.94 495,935.00 1,629,000.00 - - - - - - 1,629,000.00 1,133,065.00 - - - - - - Program: 5200 - Water Quality - - - - - - 51 - LaborLabor 12,162.40 68,796.40 279,000.00 - - - - - - 279,000.00 210,203.60 53 - OvertimeOvertime - 60.33 12,000.00 - - - - - - 12,000.00 11,939.67 56 - BenefitsBenefits 2,205.00 52,019.80 102,000.00 - - - - - - 102,000.00 49,980.20 62 - Materials and SuppliesMaterials and Supplies 1,626.11 6,462.46 25,000.00 - - - - - - 25,000.00 18,537.54 63 - Contract ServicesContract Services 4,742.96 57,114.29 178,000.00 - - - - - - 178,000.00 120,885.71 64 - UtilitiesUtilities - 193.33 2,000.00 - - - - - - 2,000.00 1,806.67 65 - Professional DevelopmentProfessional Development - 1,077.21 7,000.00 - - - - - - 7,000.00 5,922.79 Program: 5200 - Water Quality Total:20,736.47 185,723.82 605,000.00 - - - - - - 605,000.00 419,276.18 - - - - - - Page 5 of 6 ADOPTED ADOPTED ADOPTED ADOPTED REMAINING MTD YTD BUDGET MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2024 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDERECLAMATION Program: 6000 - Maintenance Administration - - - - - - 51 - LaborLabor 14,795.64 59,182.57 196,200.00 1,643.96 6,575.83 21,800.00 - - - 218,000.00 152,241.60 52 - Temporary LaborTemporary Labor - - - - - - - - - - - 53 - OvertimeOvertime - - 1,800.00 - - 200.00 - - - 2,000.00 2,000.00 54 - StandbyStandby 2,954.79 12,000.97 18,000.00 316.47 1,139.47 2,000.00 - - - 20,000.00 6,859.56 56 - BenefitsBenefits 6,074.05 56,413.59 118,800.00 674.73 6,238.56 13,200.00 - - - 132,000.00 69,347.85 62 - Materials and SuppliesMaterials and Supplies - 145.38 2,700.00 - - 300.00 - - - 3,000.00 2,854.62 63 - Contract ServicesContract Services 255.83 3,061.86 1,800.00 28.42 340.21 200.00 - - - 2,000.00 (1,402.07) 64 - UtilitiesUtilities 4,691.94 9,429.26 36,900.00 521.32 1,047.70 4,100.00 - - - 41,000.00 30,523.04 65 - Professional DevelopmentProfessional Development 58.00 2,350.27 20,700.00 - 204.18 2,300.00 - - - 23,000.00 20,445.55 67 - OtherOther - (4,228.85) - - 4,228.85 Program: 6000 - Maintenance Administration Total:28,830.25 138,355.05 396,900.00 3,184.90 15,545.95 44,100.00 - - - 441,000.00 287,099.00 - - - - - - Program: 6100 - Water Maintenance - - - - - - 51 - LaborLabor 96,434.64 372,907.50 1,280,000.00 - - - - - - 1,280,000.00 907,092.50 53 - OvertimeOvertime 27,587.24 130,059.76 219,000.00 - - - - - - 219,000.00 88,940.24 56 - BenefitsBenefits 38,168.04 274,842.35 630,000.00 - - - - - - 630,000.00 355,157.65 62 - Materials and SuppliesMaterials and Supplies 39,157.97 281,299.43 947,000.00 - - - - - - 947,000.00 665,700.57 63 - Contract ServicesContract Services 48,059.58 172,324.40 635,250.00 - - - - - - 635,250.00 462,925.60 64 - UtilitiesUtilities 2,565.00 5,283.16 - - - - - - - - (5,283.16) Program: 6100 - Water Maintenance Total:251,972.47 1,236,716.60 3,711,250.00 - - - - - - 3,711,250.00 2,474,533.40 - - - - - - Program: 6200 - Wastewater Collection - - - - - - 51 - LaborLabor - - - 28,816.94 105,313.19 396,000.00 - - - 396,000.00 290,686.81 53 - OvertimeOvertime - - - 370.36 3,968.50 9,000.00 - - - 9,000.00 5,031.50 56 - BenefitsBenefits - - - 9,056.16 60,059.08 177,000.00 - - - 177,000.00 116,940.92 62 - Materials and SuppliesMaterials and Supplies - - - 3,157.39 29,302.50 37,250.00 - - - 37,250.00 7,947.50 Wastewater Treatment - - - - - 7,610,000.00 - - - 7,610,000.00 7,610,000.00 63 - Contract ServicesContract Services - - - 3,424.26 35,015.51 (7,267,000.00) - - - (7,267,000.00) (7,302,015.51) Program: 6200 - Wastewater Collection Total:- - - 44,825.11 233,658.78 962,250.00 - - - 962,250.00 728,591.22 - - - - - - Program: 6300 - Water Reclamation - - - - - - 51 - LaborLabor - - - - - - 74,415.09 287,852.34 1,071,000.00 1,071,000.00 783,147.66 53 - OvertimeOvertime - - - - - - 28,170.37 106,810.94 125,000.00 125,000.00 18,189.06 54 - StandbyStandby - - - - - - 6,429.51 24,226.90 55,000.00 55,000.00 30,773.10 56 - BenefitsBenefits - - - - - - 24,687.75 203,422.19 481,000.00 481,000.00 277,577.81 62 - Materials and SuppliesMaterials and Supplies - - - - - - 80,897.23 141,341.54 787,000.00 787,000.00 645,658.46 63 - Contract ServicesContract Services - - - - - - 245,857.69 1,027,104.46 3,379,000.00 3,379,000.00 2,351,895.54 64 - UtilitiesUtilities - - - - - - 251,812.73 1,191,256.13 1,821,000.00 1,821,000.00 629,743.87 65 - Professional DevelopmentProfessional Development - - - - - - 220.00 1,714.36 20,000.00 20,000.00 18,285.64 Program: 6300 - Water Reclamation Total:- - - - - - 712,490.37 2,983,728.86 7,739,000.00 7,739,000.00 4,755,271.14 - - - - - - Program: 7000 - Facilities Maintenance - - - - - - 51 - LaborLabor 12,052.06 48,208.11 212,800.00 5,165.15 20,660.71 91,200.00 - - - 304,000.00 235,131.18 53 - OvertimeOvertime 1,202.27 2,645.87 9,800.00 515.27 1,133.95 4,200.00 - - - 14,000.00 10,220.18 56 - BenefitsBenefits 4,359.66 42,897.25 113,400.00 1,868.42 18,447.18 48,600.00 - - - 162,000.00 100,655.57 62 - Materials and SuppliesMaterials and Supplies 10,028.76 22,150.39 42,000.00 2,385.12 15,595.54 18,000.00 - - - 60,000.00 22,254.07 63 - Contract ServicesContract Services 320,135.71 482,660.65 872,200.00 132,140.85 188,707.14 373,800.00 - - - 1,246,000.00 574,632.21 64 - UtilitiesUtilities 37,246.41 123,783.52 275,100.00 15,742.42 32,626.74 117,900.00 - - - 393,000.00 236,589.74 65 - Professional DevelopmentProfessional Development - 623.81 2,100.00 - 21.88 900.00 - - - 3,000.00 2,354.31 Program: 7000 - Facilities Maintenance Total:385,024.87 722,969.60 1,527,400.00 157,817.23 277,193.14 654,600.00 - - - 2,182,000.00 1,181,837.26 - - - Program: 7100 - Fleet Maintenance - - - - - - 51 - LaborLabor 5,614.56 22,510.88 73,500.00 2,406.24 9,647.52 31,500.00 - - - 105,000.00 72,841.60 53 - OvertimeOvertime 210.55 2,658.16 2,100.00 90.23 1,139.20 900.00 - - - 3,000.00 (797.36) 56 - BenefitsBenefits 2,004.35 6,798.27 22,400.00 859.03 2,850.68 9,600.00 - - - 32,000.00 22,351.05 62 - Materials and SuppliesMaterials and Supplies 7,053.18 37,786.76 126,000.00 3,022.78 16,161.36 54,000.00 - - - 180,000.00 126,051.88 63 - Contract ServicesContract Services 42,441.40 96,098.77 210,700.00 18,189.14 41,185.22 90,300.00 - - - 301,000.00 163,716.01 64 - UtilitiesUtilities 16,279.89 44,865.59 196,700.00 6,977.10 19,228.10 84,300.00 - - - 281,000.00 216,906.31 65 - Professional DevelopmentProfessional Development 41.45 180.75 2,800.00 17.77 77.47 1,200.00 - - - 4,000.00 3,741.78 Program: 7100 - Fleet Maintenance Total:73,645.38 210,899.18 634,200.00 31,562.29 90,289.55 271,800.00 - - - 906,000.00 604,811.27 - - - Program: 8000 - Capital - - - - - 11 - Capital Assets not being DepreciatedCapital Assets not being Depreciated - - - - - - - - - - - 71 - Debt ServiceDebt Service - 407,298.00 2,662,000.00 - 48,852.75 482,000.00 - - 7,731,000.00 10,875,000.00 10,418,849.25 81 - Capital ImprovementCapital Improvement 56,291.98 224,256.13 558,000.00 - - - - - 150,000.00 708,000.00 483,743.87 82 - Capital OutlayCapital Outlay 97,722.28 290,840.42 1,128,000.00 - 46,421.59 242,000.00 - 16,437.56 83,000.00 1,453,000.00 1,099,300.43 83 - Accounting Income Add backAccounting Income Add back (56,291.98) (224,256.13) - - - - - - - - 224,256.13 88 - Transfer from ReservesTransfer to Reserves - - - - - - - - - - - 99 - 99Transfer from Reserves - - - - - - - - - - - Program: 8000 - Capital Total:97,722.28 698,138.42 4,348,000.00 - 95,274.34 724,000.00 - 16,437.56 7,964,000.00 13,036,000.00 12,226,149.68 Total Surplus (Deficit):1,053,211.17$ 4,706,145.03$ -$ 139,481.64$ 856,049.36$ -$ 410,378.56$ 1,567,031.03$ -$ -$ (7,129,225.42)$ Page 6 of 6 Agenda Item #2d December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #2d Consent Item 1 2 7 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve October 2024 Disbursements: Accounts payable disbursements for the period include check numbers 264095 through 264255, bank drafts, and ACH payments in the amount of $5,071,525.64 and $516,311.52 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period October 1, 2024 through October 31, 2024 in the amount of $5,587,837.16. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for October 2024 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 264095 through 264255, bank drafts, and ACH Payments in the amount of $5,071,525.64 and $516,311.52, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: Agenda Item #2d December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #2d Consent Item 1 2 7 1 DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT This item is funded in the current fiscal year budget. Agenda Item #2d December 11, 20243 Meeting Date: December 11, 2024 Agenda Item #2d Consent Item 1 2 7 1 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS October 2024 Payment Register PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/03/2024 264095 ALTERNATIVE HOSE INC 1,604.24 10/03/2024 264096 AUTOZONE PARTS 322.34 10/03/2024 264097 AVIDEX INDUSTRIES, LLC 321.33 10/03/2024 264098 BURRTEC WASTE/ E. 111 MILL ST 311.76 10/03/2024 264099 Chase Truck Mobile Service 1,116.54 10/03/2024 264100 CHEM-TECH INTERNATIONAL INC 2,467.69 10/03/2024 264101 CitizensTrust 2,060.97 10/03/2024 264102 COLONIAL LIFE, PREMIUM 491.64 10/03/2024 264103 Commercial Gate Co., Inc.195.00 10/03/2024 264104 Consolidated Electrical Distributors, Inc.17.62 10/03/2024 264105 DIRECTV 289.98 10/03/2024 264106 FIRST CHOICE SERVICES 81.51 10/03/2024 264107 Juan D. Basols 832.94 10/03/2024 264108 K & L HARDWARE 105.10 10/03/2024 264109 MCC Equipment Rentals, Inc.24,311.14 10/03/2024 264110 O'REILLYS AUTO PARTS 589.44 10/03/2024 264111 R. F. MacDonald Co., LLC 28,460.00 10/03/2024 264112 Rapid Fire Safety & Security LLC 1,659.36 10/03/2024 264113 RYAN HERCO FLOW SOLUTIONS 223.23 10/03/2024 264114 SO CAL GAS 52.22 10/03/2024 264115 SOUTHERN CALIFORNIA EDISON COMPANY 288,739.57 10/03/2024 264116 TROJAN TECHNOLOGIES GROUP ULC 10,986.00 10/03/2024 264117 UNIFIRST CORPORATION 1,756.31 10/03/2024 264119 UNITED SITE SERVICES OF CALIFORNIA, INC 420.54 10/03/2024 264120 US BANCORP SERVICE CENTER 65,362.82 10/03/2024 264126 US BANK CORPORATE TRUST SERVICES 6,000.00 10/03/2024 264127 VECTOR RESOURCES, INC. VECTOR USA 244.20 10/03/2024 264128 WESTERN WATER WORKS SUPPLY CO., INC 3,568.69 10/03/2024 264129 GRACIE G CASILLAS 112.33 10/08/2024 264130 EDGARDO G AND PROCESION G OBRA 2,760.25 10/08/2024 264131 BARBARA PERRY 1,115.43 10/10/2024 264132 NATIONAL CAPITAL ONE INVESTMENTS, LLC 111.99 10/10/2024 264133 BEAZER HOMES HOLDINGS LLC 115.14 10/10/2024 264134 D.R. HORTON 74.07 10/10/2024 264135 D.R. HORTON 65.71 10/10/2024 264136 MARIANELA RIVERA 100.00 10/10/2024 264137 LINWOOD YUCAIPA, LLC 2,445.87 10/10/2024 264138 ACS SUPPORT 26.00 10/10/2024 264141 ANAERGIA TECHNOLOGIES LLC 99,750.00 10/10/2024 264142 BALFOUR BEATTY INFRASTRUCTURE, INC 1,566,630.27 10/10/2024 264143 BURRTEC WASTE/ 5455 Industrial pkwy 7,408.19 10/10/2024 264144 Cal-Mesa Steel Supply, Inc 1,218.00 10/10/2024 264145 Chase Truck Mobile Service 1,885.00 10/10/2024 264146 CHEM-TECH INTERNATIONAL INC 10,571.05 10/10/2024 264147 CULLIGAN OF ONTARIO 175.43 10/10/2024 264148 EEC ENVIRONMENTAL 3,424.26 PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 Page 1 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/10/2024 264149 EVERSOFT, INC 308.58 10/10/2024 264150 EXPERIAN 354.88 10/10/2024 264151 FedEx 32.95 10/10/2024 264152 FIRST CHOICE SERVICES 754.63 10/10/2024 264153 Health and Human Resource Center Inc.121.50 10/10/2024 264154 HIGHLAND SENIOR CENTER 250.00 10/10/2024 264155 Jovenville LLC 5,269.35 10/10/2024 264156 K & L HARDWARE 82.23 10/10/2024 264157 KONICA MINOLTA BUSINESS SOLUTIONS 341.29 10/10/2024 264158 LOGICALIS, INC 1,125.00 10/10/2024 264159 Nova Landscape Group, Inc.31,798.25 10/10/2024 264160 RYAN HERCO FLOW SOLUTIONS 209.00 10/10/2024 264161 SO CAL GAS 2,058.95 10/10/2024 264162 Solitude Lake Management LLC 1,299.00 10/10/2024 264163 SOUTHERN CALIFORNIA EDISON COMPANY 1,032.49 10/10/2024 264164 SPECTRUM 13,243.15 10/10/2024 264165 TROJAN TECHNOLOGIES GROUP ULC 59,742.25 10/10/2024 264166 US Landscape Inc 1,700.00 10/10/2024 264167 Verizon Connect Fleet USA LLC 1,119.70 10/10/2024 264168 WESTERN WATER WORKS SUPPLY CO., INC 4,443.35 10/17/2024 264169 APPLEONE EMPLOYMENT SERVICE 978.45 10/17/2024 264170 BEVERLY MCCARTHY 200.00 10/17/2024 264171 BURRTEC WASTE/ 5455 Industrial pkwy 318.69 10/17/2024 264172 BURRTEC WASTE/ E. 111 MILL ST 2,080.41 10/17/2024 264173 CHEM-TECH INTERNATIONAL INC 14,483.41 10/17/2024 264174 Competitive Painting Inc.20,990.00 10/17/2024 264175 CULLIGAN OF ONTARIO 10.00 10/17/2024 264176 Douglas Donegan 6,000.00 10/17/2024 264177 EQUIPMENTSHARE.COM INC 3,865.43 10/17/2024 264178 EYE MED VISION CARE 1,458.44 10/17/2024 264179 IB CONSULTING, LLC 1,680.00 10/17/2024 264180 INLAND DESERT SECURITY & COMMUNICATIONS, INC 24.70 10/17/2024 264181 Juan D. Basols 137.11 10/17/2024 264182 K & L HARDWARE 76.38 10/17/2024 264183 MainStreet Designs, Inc 4,862.98 10/17/2024 264184 Nova Landscape Group, Inc.2,800.00 10/17/2024 264185 O'REILLYS AUTO PARTS 39.14 10/17/2024 264186 PRIDE PLUMBING SERVICES 985.00 10/17/2024 264187 Pro-West & Assoc., Inc 10,252.36 10/17/2024 264188 ROGERS, ANDERSON, MALODY & SCOTT, LLP 11,000.00 10/17/2024 264189 SOUTHERN CALIFORNIA EDISON COMPANY 393,793.28 10/17/2024 264190 SWRCB-DWOCP 149.00 10/24/2024 264191 ALTERNATIVE HOSE INC 3,083.07 10/24/2024 264192 ANAERGIA TECHNOLOGIES LLC 234,176.91 10/24/2024 264193 APPLEONE EMPLOYMENT SERVICE 1,077.84 10/24/2024 264194 Aqua Tap, A Utah LLC 3,795.00 10/24/2024 264195 AT&T 47.49 10/24/2024 264196 AVIDEX INDUSTRIES, LLC 270.00 10/24/2024 264197 CHEM-TECH INTERNATIONAL INC 8,176.75 10/24/2024 264198 CITY OF HIGHLAND 312,785.00 10/24/2024 264199 Commercial Gate Co., Inc.1,620.00 10/24/2024 264200 Costin Public Outreach Group, Inc 840.00 10/24/2024 264201 DIRECTV 55.79 10/24/2024 264202 FEDEX FREIGHT WEST, INC.187.00 PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 Page 2 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/24/2024 264203 HARPER & ASSOCIATES ENGINEERING, INC 16,650.00 10/24/2024 264204 James Litho 2,391.80 10/24/2024 264205 K & L HARDWARE 47.73 10/24/2024 264206 KONICA MINOLTA BUSINESS SOLUTIONS 113.33 10/24/2024 264207 LOGICALIS, INC 3,200.00 10/24/2024 264208 LOWE'S 3,165.97 10/24/2024 264209 Nova Landscape Group, Inc.1,090.00 10/24/2024 264210 O'REILLYS AUTO PARTS 415.61 10/24/2024 264211 RYAN HERCO FLOW SOLUTIONS 150.93 10/24/2024 264212 SOUTHERN CALIFORNIA EDISON COMPANY 261,245.25 10/24/2024 264213 ULINE, INC.1,035.58 10/24/2024 264214 UNIFIRST CORPORATION 3,678.85 10/24/2024 264217 UNITED SITE SERVICES OF CALIFORNIA, INC 454.18 10/24/2024 264218 Verizon Connect Fleet USA LLC 513.77 10/24/2024 264219 WATER SYSTEMS CONSULTING, INC 9,109.50 10/24/2024 264220 WEB ADVANCED CORPORATION 25,375.00 10/24/2024 264221 WESTERN WATER WORKS SUPPLY CO., INC 6,021.44 10/24/2024 264222 WILLEM & BRENDA GALLARDO 200.00 10/24/2024 264223 WIRENET COMMUNICATIONS INC 21,948.00 10/24/2024 264224 YO FIRE 11,973.62 10/24/2024 264227 ACWA, ASSOC OF CALIF WATER AGENCIES 30,540.00 10/24/2024 264228 KEVIN SMITH 59.22 10/24/2024 264229 Cornerstone BBQ 2,235.39 10/24/2024 264230 MARILYN FRY 950.50 10/25/2024 264231 DEPARTMENT OF JUSTICE 25.00 10/31/2024 264232 APPLEONE EMPLOYMENT SERVICE 359.28 10/31/2024 264233 Chase Truck Mobile Service 1,365.00 10/31/2024 264234 CHEM-TECH INTERNATIONAL INC 3,660.85 10/31/2024 264235 CITY OF HIGHLAND 2,565.00 10/31/2024 264236 COLONIAL LIFE, PREMIUM 491.64 10/31/2024 264237 Commercial Gate Co., Inc.195.00 10/31/2024 264238 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 961.76 10/31/2024 264239 DENTAL HEALTH SERVICES 158.10 10/31/2024 264240 ENGINEERING RESOURCES 62,018.90 10/31/2024 264241 EQUIPMENTSHARE.COM INC 3,719.97 10/31/2024 264242 EUCLID MANAGERS, INSURANCE SERVICES INC.288.00 10/31/2024 264243 EXPERIAN 355.36 10/31/2024 264244 Fix Auto Redlands 2,088.66 10/31/2024 264245 Juan D. Basols 282.21 10/31/2024 264246 K & L HARDWARE 187.26 10/31/2024 264247 KONICA MINOLTA BUSINESS SOLUTIONS 4.98 10/31/2024 264248 LA VERNE POWER EQUIPMENT, INC.132.72 10/31/2024 264249 LOGICALIS, INC 6,169.30 10/31/2024 264250 O'REILLYS AUTO PARTS 673.50 10/31/2024 264251 R. F. MacDonald Co., LLC 6,465.00 10/31/2024 264252 Scott Equipment Inc 28,958.10 10/31/2024 264253 SO CAL GAS 1,149.22 10/31/2024 264254 Texas Life Insurance Company 514.71 10/31/2024 264255 ZOHO CORPORATION 6,383.00 BANK DRAFTS 10/02/2024 DFT0005370 GLOBAL PAYMENTS 25,760.43 10/03/2024 DFT0005371 MERCHANT BANKCD 873.03 10/08/2024 DFT0005372 PayNearMe, Inc.149.25 PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 Page 3 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/10/2024 DFT0005380 CALPERS/ MEDICAL 129,145.40 10/10/2024 DFT0005382 FORTE, ACH DIRECT INC, ACH FEES 5,505.25 10/11/2024 DFT0005373 CA SDI Tax 4,012.21 10/11/2024 DFT0005374 Federal Payroll Tax 44,992.00 10/11/2024 DFT0005375 Medicare 11,055.40 10/11/2024 DFT0005376 STATE DISBURSEMENT UNIT 908.77 10/11/2024 DFT0005377 State Payroll Tax 18,266.00 10/11/2024 DFT0005378 CALPERS/ DEFERRED COMPENSATION 24,903.09 10/11/2024 DFT0005379 CALPERS/ RETIREMENT 61,618.89 10/23/2024 DFT0005381 CBB 2,227.34 10/29/2024 DFT0005385 CA SDI Tax 4,349.30 10/29/2024 DFT0005388 Federal Payroll Tax 44,778.21 10/29/2024 DFT0005389 Medicare 11,945.45 10/29/2024 DFT0005390 Social Security 1,198.84 10/29/2024 DFT0005392 State Payroll Tax 17,921.43 10/31/2024 DFT0005383 PayNearMe, Inc.396.01 ACH PAYMENTS 10/03/2024 10014757 ALBERT A. WEBB ASSOCIATES 19,700.00 10/03/2024 10014758 ALLISON MECHANICAL, INC 1,807.00 10/03/2024 10014759 AMAZON CAPITAL SERVICES, INC 2,394.36 10/03/2024 10014760 BARRY'S SECURITY SERVICES, INC 6,766.60 10/03/2024 10014761 BOOT BARN, INC 1,587.79 10/03/2024 10014762 CAROL CALES 568.35 10/03/2024 10014763 CINTAS CORPORATION (FIRST AID)149.86 10/03/2024 10014764 CLARK PEST CONTROL 326.00 10/03/2024 10014765 COAST FITNESS REPAIR SHOP 250.00 10/03/2024 10014766 CORE & MAIN LP 1,062.51 10/03/2024 10014767 DAVID HERNANDEZ 600.74 10/03/2024 10014768 ED KING 850.00 10/03/2024 10014769 ELISEO OCHOA 575.09 10/03/2024 10014770 EVWD EMPLOYEES EVENTS ASSOC 388.49 10/03/2024 10014771 FERGUSON ENTERPRISES, INC.7,812.04 10/03/2024 10014772 FLEETCREW, INC.2,031.00 10/03/2024 10014773 FMB TRUCK OUTFITTERS, INC 816.16 10/03/2024 10014774 FRONTIER COMMUNICATIONS 103.48 10/03/2024 10014775 GENESIS INDUSTRIAL SUPPLY, INC 918.54 10/03/2024 10014776 GRAINGER 2,675.44 10/03/2024 10014777 JC LAW FIRM 4,025.00 10/03/2024 10014778 JOHN MURA 727.21 10/03/2024 10014779 JOSE MILLAN 3,700.00 10/03/2024 10014780 LINCOLN NATIONAL LIFE INS CO.2,534.98 10/03/2024 10014781 MANAGED MOBILE, INC.6,778.57 10/03/2024 10014783 MARTHA T DURAN 850.00 10/03/2024 10014784 Marvin's Mobile Truck Wash 1,665.00 10/03/2024 10014785 MCCROMETER INC 2,525.48 10/03/2024 10014786 MCMASTER-CARR 686.59 10/03/2024 10014787 MIKE J. ROQUET CONSTRUCTION INC 10,955.13 10/03/2024 10014788 MUSICK, PEELER & GARRETT LLP 3,410.00 10/03/2024 10014789 PSI WATER TECHNOLOGIES 73.27 10/03/2024 10014790 QUINN COMPANY 1,123.70 10/03/2024 10014791 REBECCA KASTEN 669.44 10/03/2024 10014792 RICHARD BECERRA 727.21 10/03/2024 10014793 SAFETY KLEEN SYSTEMS, INC.263.30 PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 Page 4 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/03/2024 10014794 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00 10/03/2024 10014795 STAPLES BUSINESS ADVANTAGE 52.78 10/03/2024 10014796 Steven George 300.00 10/03/2024 10014797 TSR PERFORMANCE 3,585.54 10/03/2024 10014798 VULCAN MATERIALS CO/ CALMAT CO 2,497.45 10/03/2024 10014799 WAXIE SANITARY SUPPLY 2,379.82 10/03/2024 10014800 Yahweh Pools 250.00 10/10/2024 10014801 EVWD EMPLOYEES EVENTS ASSOC 288.52 10/10/2024 10014802 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.6,700.00 10/10/2024 10014803 AMAZON CAPITAL SERVICES, INC 554.20 10/10/2024 10014804 ASBCSD 152.00 10/10/2024 10014805 BURGESS MOVING & STORAGE 552.45 10/10/2024 10014806 CALIFORNIA TOOL & WELDING SUPPLY 213.09 10/10/2024 10014807 CLEARFLY COMMUNATIONS 88.72 10/10/2024 10014808 DANIEL STRONG 58.00 10/10/2024 10014809 Doosan Material Handling 78,225.43 10/10/2024 10014810 EUROFINS EATON ANALYTICAL, INC 196,047.00 10/10/2024 10014811 FERGUSON ENTERPRISES, INC.622.30 10/10/2024 10014812 FLEET SERVICES /COLTON TRUCK 186.54 10/10/2024 10014813 FMB TRUCK OUTFITTERS, INC 393.23 10/10/2024 10014814 HACH COMPANY 2,188.24 10/10/2024 10014815 JC LAW FIRM 10,570.00 10/10/2024 10014816 JOSE MILLAN 480.00 10/10/2024 10014818 KOPPEL & GRUBER PUBLIC FINANCE 1,880.34 10/10/2024 10014819 LANDS END INC 1,486.17 10/10/2024 10014820 Marvin's Mobile Truck Wash 880.00 10/10/2024 10014821 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,648.01 10/10/2024 10014822 QUADIENT, INC 264.00 10/10/2024 10014823 RESOLUTE 10,000.00 10/10/2024 10014824 Safety Compliance Company 400.00 10/10/2024 10014825 SG CREATIVE, LLC 5,175.00 10/10/2024 10014826 STERICYCLE, INC DBA SHRED-IT 153.05 10/10/2024 10014827 STEVE A. FILARSKY, ATTORNEY AT LAW 350.00 10/10/2024 10014828 TYLER TECHNOLOGIES, INC 521.30 10/10/2024 10014829 UNDERGROUND SERVICE ALERT 446.60 10/10/2024 10014830 VERIZON WIRELESS 10,360.31 10/10/2024 10014831 WAXIE SANITARY SUPPLY 131.53 10/17/2024 10014833 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC.1,570.00 10/17/2024 10014834 ANTHESIS 9,747.97 10/17/2024 10014835 BARRY'S SECURITY SERVICES, INC 7,874.61 10/17/2024 10014836 BOOT BARN, INC 420.75 10/17/2024 10014837 CLARK PEST CONTROL 190.00 10/17/2024 10014838 CORELOGIC SOLUTIONS, LLC 403.81 10/17/2024 10014839 INDUSTRIAL RUBBER & SUPPLY 145.12 10/17/2024 10014840 KRIEGER & STEWART, INCORPORATED 12,165.16 10/17/2024 10014841 MARLINK INC 468.75 10/17/2024 10014842 MissionSquare Retirement 40,000.00 10/17/2024 10014843 PATTON'S SALES CORP 154.08 10/17/2024 10014844 PSI WATER TECHNOLOGIES 2,235.09 10/17/2024 10014845 Ryan Ritualo 1,304.99 10/17/2024 10014846 STERICYCLE, INC DBA SHRED-IT 180.53 10/23/2024 10014847 124 Productions 900.00 10/23/2024 10014848 ACI PAYMENTS INC.46.35 10/23/2024 10014849 ADCOMP SYSTEMS, INC 419.29 PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 Page 5 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/23/2024 10014850 ALBERT A. WEBB ASSOCIATES 6,360.00 10/23/2024 10014851 ALLISON MECHANICAL, INC 3,957.00 10/23/2024 10014852 AMAZON CAPITAL SERVICES, INC 4,255.54 10/23/2024 10014854 BARRY'S SECURITY SERVICES, INC 15,215.05 10/23/2024 10014855 BMI SYSTEMS GROUP/BRIGGS MARKETING INC.4,530.00 10/23/2024 10014856 CLARK PEST CONTROL 326.00 10/23/2024 10014857 COMPUTERIZED EMBROIDERY COMPANY, INC 588.31 10/23/2024 10014858 CORE & MAIN LP 3,524.44 10/23/2024 10014859 ECOTECH SERVICES, INC 22,703.00 10/23/2024 10014860 FERGUSON ENTERPRISES, INC.36,915.68 10/23/2024 10014861 FLEET SERVICES /COLTON TRUCK 204.80 10/23/2024 10014862 FLEETCREW, INC.918.98 10/23/2024 10014863 FRONTIER COMMUNICATIONS 1,313.00 10/23/2024 10014864 GENESIS INDUSTRIAL SUPPLY, INC 489.46 10/23/2024 10014865 GRAINGER 500.48 10/23/2024 10014866 HIGHLAND AREA CHAMBER 500.00 10/23/2024 10014867 IEJUNK.COM 1,000.00 10/23/2024 10014868 INFOSEND, INC 355.12 10/23/2024 10014869 JOSE MILLAN 4,020.00 10/23/2024 10014870 LANDS END INC 239.39 10/23/2024 10014871 MCMASTER-CARR 53.64 10/23/2024 10014872 MIKE J. ROQUET CONSTRUCTION INC 12,496.41 10/23/2024 10014873 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,696.28 10/23/2024 10014874 MOBILE OCCUPATIONAL SERVICES, INC 100.00 10/23/2024 10014875 RICARDO UGUES 220.00 10/23/2024 10014876 SDRMA, SPECIAL DISTRICT RISK MGMT 28,458.38 10/23/2024 10014877 STAPLES BUSINESS ADVANTAGE 53.85 10/23/2024 10014878 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 1,507.52 10/23/2024 10014879 VULCAN MATERIALS CO/ CALMAT CO 9,164.46 10/23/2024 10014880 WESTBROOK FENCE, INC 8,970.00 10/23/2024 10014881 WILLDAN FINANCIAL SERVICES 1,359.68 10/31/2024 10014882 ALBERT A. WEBB ASSOCIATES 12,300.00 10/31/2024 10014883 ALLISON MECHANICAL, INC 7,501.00 10/31/2024 10014884 AMAZON CAPITAL SERVICES, INC 1,754.02 10/31/2024 10014885 BARRY'S SECURITY SERVICES, INC 8,083.14 10/31/2024 10014886 CALIFORNIA SPECIAL DISTRICTS 9,785.00 10/31/2024 10014887 CALIFORNIA TOOL & WELDING SUPPLY 83.94 10/31/2024 10014888 CLINICAL LAB OF S B 8,000.25 10/31/2024 10014889 FMB TRUCK OUTFITTERS, INC 17.13 10/31/2024 10014890 FRONTIER COMMUNICATIONS 1,048.43 10/31/2024 10014891 GRAINGER 99.39 10/31/2024 10014892 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 6,719.09 10/31/2024 10014893 MANAGED MOBILE, INC.33,232.68 10/31/2024 10014895 Marvin's Mobile Truck Wash 1,785.00 10/31/2024 10014896 MCCROMETER INC 2,361.73 10/31/2024 10014897 MIKE J. ROQUET CONSTRUCTION INC 14,407.79 10/31/2024 10014898 MINUTEMAN PRESS OF RANCHO CUCAMONGA 227.35 10/31/2024 10014899 MUSICK, PEELER & GARRETT LLP 2,970.00 10/31/2024 10014900 QUINN COMPANY 2,893.45 10/31/2024 10014901 TSR PERFORMANCE 1,494.07 10/31/2024 10014902 VALERO FLEET, WEX BANK 23,173.86 10/31/2024 10014903 WORK BOOT WAREHOUSE 168.56 TOTAL 5,071,525.64$ PAYMENT REGISTER OCTOBER 1, 2024 - OCTOBER 31, 2024 Page 6 of 6 Agenda Item #2e December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #2e Consent Item 1 2 7 4 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File SB 165 Report for Community Facilities District 2021-1 Mediterra RECOMMENDATION That the Board of Directors accept and file the attached Special Tax and Bond Accountability Report for Community Facilities District 2021-1 Mediterra. BACKGROUND / ANALYSIS The Local Agency Special Tax and Bond Accountability Act (Act) was adopted in August 2000 by Senate Bill 165 and is codified in California Government Code §53410 through 53412. Requirements under the Act took effect on January 1, 2001. The Act requires that any local special tax or bond measure subject to voter approval contain a statement about the purpose for the special tax, requires that proceeds from the tax be used for that purpose, requires creation of an account into which proceeds will be deposited, and requires an annual report containing specified information concerning the use of the proceeds. The following bonds issued by the District are subject to these requirements: •$5,720,000 Community Facilities District (CFD) 2021-1 Series 2023 Special Tax Bonds The attached report for CFD 2021-1 addresses the reporting requirements under the Act. The report has been prepared by Koppel and Gruber Public Finance, the District’s CFD administrative services consultant, utilizing information provided by the District. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the District's legal counsel. Agenda Item #2e December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #2e Consent Item 1 2 7 4 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS SB 165 Report for Mediterra East Valley Water District Community Facilities District No. 2021-1 (Mediterra) Special Tax Accountability Report (SB 165) Fiscal Year 2023/2024 Prepared for: East Valley Water District 3111 Greenspot Road Highland, CA 92346 T. 909.889.9501 East Valley Water District Brian Tompkins, Chief Financial Officer 31111 Greenspot Road Highland, CA 92346 T: 909.889.9501 Bond Counsel Stradling Yocca Carlson & Rauth Cyrus Torabi, Esq. 660 Newport Center Drive, #1600 Newport Beach, CA 92660 T. 949.725.4265 Fiscal Agent U.S. Bank Trust Company, National Association 633 West Fifth Street, 24th Floor Los Angeles, CA 90071 T. 213.615.6079 Special Tax Administrator Koppel & Gruber Public Finance Scott Koppel / Nick Farrel 334 Via Vera Cruz, Suite 256 San Marcos, CA 92078 T. 760.510.0290 TABLE OF CONTENTS Section I. Background and Overview .......................................................................... 1 A. Community Facilities District Background .............................................................. 1 B. Authorized Facilities ................................................................................................ 1 C. Bond Issuance Summary ......................................................................................... 2 Section II. Collection of Special Taxes ......................................................................... 3 A. District Fund ............................................................................................................ 3 B. Special Tax Fund ...................................................................................................... 4 C. Status of Authorized Facilities Projects .................................................................. 5 East Valley Water District 1 Community Facilities District No. 2021-1 (Mediterra) Special Tax Accountability Report (SB 165) Fiscal Year 2023/2024 SECTION I. BACKGROUND AND OVERVIEW The Local Agency Special Tax and Bond Accountability Act (“Accountability Act”) was enacted by California State Legislature through Senate Bill 165 to provide accountability measures for any local special tax and/or bond measure subject to voter approva l on or after January 1, 2001. According to the requirements of the Accountability Act (Sections 50075.1 and 53410 of the Government Code of the State of California), the Local Agency Special Tax and Bond Accountability Act Compliance (the “Report”) must be filed annually by the local agency levying a special tax and/or issuing a bond measure on or before each January 1, commencing January 1, 2002 and shall contain a description of the following: (1) The amount of funds collected and expended to fund authorized facilities. (2) The status of any project required or authorized to be funded by the special tax and/or bond measure. The information contained in this Report has been compiled and is being presented pursuant to and in accordance with the requirements outlined in the Accountability Act for Fiscal Year 2023/2024. A. Community Facilities District Background On October 13, 2021, the Board of Directors (“Board”) of the East Valley Water District (“District”) adopted a resolution of intention to form Community Facilities District No. 2021- 1 (Mediterra) (“CFD No. 2021-1”), along with two separate improvement areas (“Improvement Area No. 1” or “IA 1”, and “Improvement Area No. 2” or “IA 2”), to levy special taxes for the purpose of financing public improvements to meet the needs of new development or pay debt service on bonds issued to finance such facilities. After conducting a noticed public hearing, the Board adopted an ordinance establishing CFD No. 2021-1, providing for the levy of special taxes, approving the proposed rates and methods of apportionment of special taxes, and approving the issuance of bonded indeb tedness to finance the authorized facilities (“Facilities”). On December 8, 2021, an election was held within CFD No. 2021-1 in which the landowner(s) eligible to vote approved the levy of special taxes and the issuance of bonds in an amount not to exceed $16,500,000. B. Authorized Facilities Special Tax collected within CFD No. 2021-1 is to provide for the cost of (1) financing the construction and acquisition to provide capacity in the water system and/or sewer system and/or storm drain system (“Facilities”) (2) paying principal and interest on bonds sold to finance the Facilities, and (3) incidental expenses related to financing, forming and administering CFD No. 2021-1. East Valley Water District 2 Community Facilities District No. 2021-1 (Mediterra) Special Tax Accountability Report (SB 165) Fiscal Year 2023/2024 C. Bond Issuance Summary Bonds were issued on August 23, 2023 in the amount of $5,720,000 (the “2023 Bonds”). The annual debt service on the 2023 Bonds is being repaid by the facilities Special Tax levied on properties within Improvement Area No. 1. The tables below summarizes the application of the Bond proceeds: 2023 Bond Proceeds IA 1 Fund/Account/Sub-Account Bond Proceeds Project Account $4,639,607 Administrative Expenses Account 20,000 Capitalized Interest Account 256,866 Reserve Fund 480,846 Cost of Issuance Account 348,800 Total $5,746,119 East Valley Water District 3 Community Facilities District No. 2021-1 (Mediterra) Special Tax Accountability Report (SB 165) Fiscal Year 2023/2024 SECTION II. COLLECTION OF SPECIAL TAXES A. District Fund The following table shows the amount of Special Taxes collected and the expenditures made to fund the authorized facilities and incidental expenses of CFD No. 2021-1 from July 1, 2023 through June 30, 2024. District Fund Item Balance Beginning Balance as of July 1, 20231 $135,522.92 Sources of Funds Special Tax Collections $192,210.87 Interest Accrued 0.00 Miscellaneous Transfers (in) 0.00 Subtotal: Sources $192,210.87 Uses of Funds Administrative Expenses $(8,481.71) Transfers to Fiscal Agent (242,590.02) Miscellaneous Transfers (out) (0.00) Subtotal: Uses $(251,071.73) Ending Balance as of June 30, 2024 $76,662.06 1 A revision was made to the Beginning Balance from the Fiscal Year 2022/2023 Ending Balance. East Valley Water District 4 Community Facilities District No. 2021-1 (Mediterra) Special Tax Accountability Report (SB 165) Fiscal Year 2023/2024 B. Special Tax Fund After the issuance of bonds, CFD No. 2021-1 Special Taxes collected by the District shall be deposited in the Special Tax Funds established by the Indenture of Trust (“Indenture”), or any supplements thereto, executed in connection with the issuance of debt. The table below provides a summary of the Special Taxes deposited, interest accrued, transfers and other transactions within the Special Tax Funds for all Improvement Areas and Bond issues for Fiscal Year ended June 30, 2024. Special Tax Fund Improvement Area No. 1 Item Balance Beginning Balance as of July 1, 2023 $0.00 Sources of Funds Special Tax Receipts $99,940.98 Interest Accrued 1,585.18 Miscellaneous Transfers (in) 0.00 Subtotal: Sources $101,526.16 Uses of Funds Administrative Expenses $(0.00) Transfers to Bond Fund (Debt Service) (0.00) Miscellaneous Transfers (out) (0.00) Subtotal: Uses $(0.00) Ending Balance as of June 30, 2024 $101,526.16 East Valley Water District 5 Community Facilities District No. 2021-1 (Mediterra) Special Tax Accountability Report (SB 165) Fiscal Year 2023/2024 C. Status of Authorized Facilities Projects An account entitled “Project Fund” was established in connection with the issuance of the 2023 Bonds, into which a portion of the proceeds from the 2023 Bonds were deposited and disbursed for the costs of the authorized facilities. The amount deposited in the Project Fund, interest accrued, transfers and expenditures made to fund the authorized facilities from the 2023 Bonds are summarized below. Project Fund Improvement Area No. 1 Item Balance Sources of Funds Initial Bond Proceeds Deposited $4,639,606.95 Interest Accrued 111,459.86 Miscellaneous Transfers (in)1 12,471.98 Subtotal: Sources $4,763,538.79 Uses of Funds Facilities $(1,735,959.70) Miscellaneous Transfers (out)2 (0.00) Subtotal: Uses $(1,735,959.70) Ending Balance as of June 30, 2024 $3,027,579.09 1. Excess funds transferred from Cost of Issuance Account. Agenda Item #2f December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #2f Consent Item 1 2 7 5 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Investment Transaction Report for Month Ended November 30, 2024 RECOMMENDATION That the Board of Directors accept and file the attached Investment Transaction Report for the month ended November 30, 2024. BACKGROUND / ANALYSIS California Government Code §53607 requires the CFO/Treasurer of a public agency to submit a monthly investment transaction report to the Board of Directors (Board) when the Board has delegated to the CFO/Treasurer the authority to invest, reinvest, sell, or exchange securities held in the Agency’s investment portfolio. During November, there were no deposits to, or withdrawals from the District’s LAIF account. Accordingly, the account began, and ended, the month of November with a balance of $17,267,261. Investments held in the District’s U.S. Bank Custodial Account totaled $16,414,267 at the beginning of November. During the month, earnings added $17,867 to the U.S. Bank account, while fees reduced the balance by $1,000. In addition, the amortization of premiums and accretion of discounts on several different securities added $508 to the adjusted cost basis for the investments, resulting in an account balance at the end of November of $16,431,642. The U.S. Bank balance is split between a mutual fund balance of $541,455, and federal securities shown on the attached schedule with a total balance of $15,890,187. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management Agenda Item #2f December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #2f Consent Item 1 2 7 5 REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Investment Transaction Report for Month Ended November 2024 2. LAIF Statement for November 2024 EAST VALLEY WATER DISTRICT Investment Activity Month Ended November 30, 2024 Activity (Book Value) Adjusted Purch Units /Maturity Prem Amortization/Adjusted Cost Matured /Cost Market Date Issuer CUSIP Yield Face Value Date 11/1/2024 Disc Accretion 11/1/2024 Purchases Called 11/30/2024 Value 10/18/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 497,891.93 159.74 498,051.67 498,051.67 480,675.00 03/31/21 US Treasury Note 91282CBT7 0.750%500,000 03/31/26 498,503.45 86.90 498,590.35 498,590.35 477,305.00 12/08/23 US Treasury Note 91282CJL6 4.875%500,000 11/30/25 500,729.07 (37.86)500,691.21 500,691.21 502,440.00 12/26/23 US Treasury Note 91282CJS1 4.250%500,000 12/31/25 499,778.71 22.84 499,801.55 499,801.55 499,435.00 12/27/23 US Treasury Note 91282CJP7 4.375%600,000 12/15/26 604,753.49 (162.87)604,590.62 604,590.62 602,112.00 04/22/24 US Treasury Note 91282CJC6 4.625%200,000 10/15/26 199,136.79 28.70 199,165.49 199,165.49 201,476.00 05/19/23 US Treasury Note 91282CGX3 3.875%300,000 04/30/25 299,458.27 72.07 299,530.34 299,530.34 299,319.00 04/05/24 US Treasury Note 91282CKH3 4.500%500,000 03/31/26 498,629.11 66.07 498,695.18 498,695.18 501,290.00 04/10/24 US Treasury Note 91282CJE2 5.000%400,000 10/31/25 399,884.79 399,884.79 399,884.79 402,100.00 4/10 & 4/11 US Treasury Note 91282CKJ9 4.500%800,000 04/15/27 795,369.33 123.92 795,493.25 795,493.25 806,128.00 09/23/24 US Treasury Note 91282CLL3 3.375%500,000 09/15/27 498,615.60 33.89 498,649.49 498,649.49 490,315.00 07/30/20 FHLMC MTN 3134HAGV9 4.000%500,000 08/27/27 496,569.51 92.71 496,662.22 496,662.22 496,570.00 08/05/20 FHLMC MTN 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 97,318.00 09/24/24 Federal Home Loan Bank 3130B2UW3 4.000%500,000 06/10/27 500,000.00 500,000.00 500,000.00 494,825.00 08/30/24 Federal Home Loan Bank 3130B2KW4 4.375%400,000 08/27/27 399,960.00 399,960.00 399,960.00 399,648.00 09/23/21 Federal Home Loan Bank 3130APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 188,558.00 03/25/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 286,959.00 03/25/21 Federal Home Loan Bank 3130ALPB4 0.800%300,000 05/30/25 300,000.00 300,000.00 300,000.00 294,690.00 03/29/21 Federal Home Loan Bank 3130ALU93 0.750%200,000 06/30/25 200,000.00 200,000.00 200,000.00 195,780.00 09/17/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 377,048.00 12/27/23 Federal Home Loan Bank 3130AWLY4 5.125%400,000 06/13/25 401,596.03 (202.67)401,393.36 401,393.36 401,392.00 10/25/24 Federal Home Loan Bank 3130B3G72 4.250%300,000 10/22/27 300,000.00 300,000.00 300,000.00 299,499.00 10/30/24 Federal Home Loan Bank 3130B3JC8 4.310%200,000 10/20/27 200,000.00 200,000.00 200,000.00 199,610.00 10/15/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 199,460.55 44.88 199,505.43 199,505.43 192,992.00 10/15/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,998.63 299,998.63 299,998.63 283,188.00 02/14/24 Federal Home Loan Bank 3130AYZV1 5.060%200,000 02/13/26 200,000.00 200,000.00 200,000.00 199,814.00 11/10/21 Federal Home Loan Bank 3130APUY9 1.000%200,000 02/28/25 200,000.00 200,000.00 200,000.00 198,254.00 11/29/21 Federal Home Loan Bank 3130AQ2H5 1.050%11/25/24 99,999.34 0.66 100,000.00 100,000.00 -- 04/05/24 Federal Home Loan Bank 3130B0SH3 5.080%500,000 04/09/26 500,000.00 500,000.00 500,000.00 500,410.00 04/09/24 Federal Home Loan Bank 3130B0SU4 5.150%500,000 01/09/26 500,000.00 500,000.00 500,000.00 499,575.00 04/09/24 Federal Home Loan Bank 3130B0SP5 5.250%500,000 01/08/27 500,000.00 500,000.00 500,000.00 499,680.00 04/10/24 Federal Home Loan Bank 3130B0UQ0 5.000%500,000 04/15/27 500,000.00 500,000.00 500,000.00 503,675.00 04/16/24 Federal Home Loan Bank 3130B0YF0 5.250%300,000 04/22/26 300,000.00 300,000.00 300,000.00 300,636.00 04/22/24 Federal Home Loan Bank 3130B13F2 4.910%450,000 11/27/26 450,355.40 450,355.40 450,355.40 455,670.00 11/17/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 189,314.00 12/27/23 Federal Farm Credit Bank 3133EPT21 4.625%400,000 01/27/25 399,875.63 31.88 399,907.51 399,907.51 399,948.00 12/12/23 Federal Home Loan Bank 3130AY5A0 5.140%300,000 12/18/25 300,000.00 300,000.00 300,000.00 299,949.00 12/14/23 Federal Home Loan Bank 3130AY5Z5 5.000%500,000 12/18/26 500,000.00 500,000.00 500,000.00 499,310.00 12/18/23 Federal Home Loan Bank 3130AY7M2 5.000%300,000 12/18/26 300,000.00 300,000.00 300,000.00 299,949.00 03/26/24 FNMA 3135GAQM6 5.150%500,000 03/26/27 500,000.00 500,000.00 500,000.00 500,220.00 04/11/24 FHLMC MTN 3134H1YX5 5.050%450,000 03/26/26 449,113.36 147.43 449,260.79 449,260.79 450,225.00 04/15/24 FHLMC MTN 3134H1E41 5.300%500,000 10/08/27 500,000.00 500,000.00 500,000.00 500,825.00 15,900,000.00 15,989,678.99 508.29 15,990,187.28 -100,000.00 15,890,187.28 15,768,126.00 Agenda Item #3a December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #3a Informational Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Making Conservation a California Way of Life RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES I - Implement Effective Solutions Through Visionary Leadership A. Identify Opportunities to Optimize Natural Resources REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ William Ringland Public Affairs/Conservation Manager ATTACHMENTS Presentation December 11, 2024 MAKING CONSERVATION A CALIFORNIA WAY OF LIFE Janett Robledo, Conservation Coordinator 2 •The State Water Resource Control Board adopted the Making Conservation a California Way of Life regulation on July 3, 2024 •Implements AB 1668 and SB 606 signed into law in 2018 •Two regulations create the framework to establish unique goals for each urban water supplier to achieve long-term water use efficiency CONSERVATION REGULATION 3 •Urban retail water suppliers must comply with three major components MAKING CONSERVATION A CALIFORNIA WAY OF LIFE REGULATION Urban Water Use Objective (UWUO) Commercial, Industrial, Institutional (CII) Performance Measures Annual Reporting 4 MAKING CONSERVATION A CALIFORNIA WAY OF LIFE REGULATION Urban Water Use Objective (UWUO) Commercial, Industrial, Institutional (CII) Performance Measures Annual Reporting 5 •Supplier-specific water budget that is the sum of water use efficiency standards •Residential Indoor Use •Residential Outdoor Use •Commercial, Industrial, Institutional landscapes with dedicated irrigation meters •Water Loss •Would need to meet the overall objective, not each individual standard •The one exception is the budget for water loss URBAN WATER USE OBJECTIVE Urban Water Use Objective Indoor Residential Use Outdoor Residential Use CII Landscape Water Loss 6 INDOOR USE STANDARD Indoor Residential Use Outdoor Residential Use CII Landscape Water Loss 7 •Standard based on gallons per capita per day (GPCD) metric and will decrease over time •Indoor standards set by SB 1157 INDOOR WATER USE STANDARD Year Indoor Residential Standard 2020 55 GPCD 2025 47 GPCD 2030 42 GPCD Residential Indoor Standard Gallons per person, per day (GPCD) Population Number of people in the Service Area 365 Number of days in the year Residential Indoor Budget Gallons per year 8 OUTDOOR USE STANDARD Indoor Residential Use Outdoor Residential Use CII Landscape Water Loss 9 OUTDOOR WATER USE STANDARD Year Standard 2025 0.80 2035 0.63 2040 0.55 Residential Outdoor Standard Landscape Efficiency Factor Net ETo Reference Eto: Effective precipitation inches per year Landscape Area Square feet of irrigable irrigated area Unit Conversion Factor Residential Outdoor Budget Gallons per year 10 CII PERFORMANCE MEASURES Indoor Residential Use Outdoor Residential Use CII Landscape Water Loss 11 •Set of landscape efficiency factors (LEF) for calculating efficient outdoor use for CII accounts with dedicated irrigation meters CII DEDICATED IRRIGATION METER STANDARD Year Commercial LEF 2023-2034 0.80 2035 -2039 0.63 2040 onwards 0.45 New Developments 0.45 12 WATER LOSS STANDARD Indoor Residential Use Outdoor Residential Use CII Landscape Water Loss 13 WATER LOSS STANDARD 365 Number of days in the year Water Loss Budget Gallons per year System Specific Standard Gallons per connection per day or gallons per mile per day Connections Number of connections served •District water loss standard is 20.6 gallons per service connections per day (gpscd) •A 34% reduction from our real loss baseline of 31.0 gpscd •Only standard that must be met on its own •Compliance deadline is January 1, 2028, and will be assessed every three year thereafter 14 MAKING CONSERVATION A CALIFORNIA WAY OF LIFE REGULATION Urban Water Use Objective (UWUO) Commercial, Industrial, Institutional (CII) Performance Measures Annual Reporting 15 •Classification of CII water accounts by June 2027 •Implement best management practices to top CII water users by June 2039 •Convert CII large landscapes (1/2 acre or more) with mixed use meters to dedicated irrigation meters or implement in-lieu technology by June 2039 CII PERFORMANCE MEASURES 16 MAKING CONSERVATION A CALIFORNIA WAY OF LIFE REGULATION Urban Water Use Objective (UWUO) Commercial, Industrial, Institutional (CII) Performance Measures Annual Reporting 17 •Annual reporting to both DWR and SWRCB by January 1, 2025 •Urban water use objective •Actual urban water use •Documentation of the implementation of CII performance measures •Description of progress made towards meeting UWUO •Compliance with UWUO by 2027 •Individual customers are not required to comply with objective ANNUAL REPORTING 18 NEXT STEPS Develop WUO Implementation Plan Compliance Taskforce Team Prepare and Assess Data Implement WUO Plan Reporting and Compliance WUO – Water Use Objective DISCUSSION Agenda Item #3b December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #3b Discussion Item 1 9 7 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Review the Draft Popular Annual Financial Report for Year Ended June 30, 2024 RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS Fiscal transparency is a pillar of the District to uphold the trust of the customers and stakeholders. The year-end financial report for fiscal year 2023-24 was submitted to the Board of Directors at the November 13, 2024 meeting. The District voluntarily prepares a Popular Annual Financial Report (PAFR) each year to be a summarized, user-friendly version of the District’s Annual Comprehensive Financial Report (Annual Report). A PAFR translates complex financial data from the more detailed Annual Report into accessible language and visuals. The goal is to enhance transparency and foster better communication between the District and customers. Customers will receive a postcard in the mail with a QR code to view the PAFR on the District’s website. Hard copies will also be available at District Headquarters and the Sterling Natural Resource Center Customer Service lobbies. The Government Finance Officers Association (GFOA) produces guidelines for producing an effective PAFR, and if an agency’s PAFR substantially meets or exceeds those guidelines, the GFOA presents the agency with an Award for Outstanding Achievement in Popular Annual Financial Reporting. The District received the award for its June 2023 PAFR, for the seventh year in a row. District staff will submit the current year PAFR for award consideration before the end of December. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance and Public Affairs Departments and the Finance and Human Resources Committee. Agenda Item #3b December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #3b Discussion Item 1 9 7 1 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Draft PAFR 2024 POPULAR ANNUAL FINANCIAL REPORT Highland, California [FISCAL YEAR ENDED JUNE 30, 2024] Michael Moore, P.E. General Manager/CEO Brian Tompkins Chief Financial Officer Jeff Noelte Director of Engineering & Operations Justine Hendricksen District Clerk Kerrie Bryan Director of Administrative Services Manny Moreno Water Reclamation Manager Patrick Milroy Operations Manager William Ringland Public Affairs/Conservation Manager FY 2023-24 PAFR | 2 About the District 3 Organizational Structure 4 District-at-a-Glance 4 District Pillars (Strategic Plan) 5 Community Involvement 5 Capital Improvement Projects 6 Transmittal Letter Revenue and Expenses 7 Revenue by Sources 8 Breakdown of Expenses 9 Outstanding Long-Term Debt 10 Comparative Net Position 11 Financial Performance The Government Finance Officers Association of the United States and Canada (GFOA) has given an Award for Outstanding Achievement in Popular Annual Financial Reporting to East Valley Water District, for its Popular Annual Financial Report (PAFR) for the fiscal year ended June 30, 2023. In order to receive this award, a government agency unit must publish a Popular Annual Financial Report, whose contents conform to program standards of creativity, presentation, understandability, and reader appeal. We believe our current PAFR continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another Award. We also welcome and encourage feedback from District ratepayers to help make this publication more useful and/or informative. James Morales, Jr. Chairman of the Board Ronald L. Coats Vice Chairman of the Board Chris Carrillo Governing Board Member Phillip R. Goodrich Governing Board Member David E. Smith Governing Board Member 3 7 POPULAR ANNUAL FINANCIAL REPORTING AWARD Government Finance Officers Association Award for Outstanding Achievement in Popular Annual Financial Reporting Presented to East Valley Water District California For its Annual Financial Report For the Fiscal Year Ended June 30, 2023 Executive Director/CEO TABLE OF CONTENTS POPULAR ANNUAL FINANCIAL REPORT BOARD OF DIRECTORS DISTRICT MANAGEMENT The District was formed through a local election of mostly citrus grove farmers, to have water service provided by a public agency. East Valley Water District is located in the foothills of the San Bernardino Mountains, 65 miles east of Los Angeles in the County of San Bernardino. ABOUT THE DISTRICT EAST VALLEY WATER DISTRICT | 3 We are pleased to present East Valley Water District’s (District) Popular Annual Financial Report (PAFR) for the fiscal year ending June 30, 2024 (FY 2023-24). This report summarizes financial information appearing in the 2024 Annual Report and was created to provide valuable information related to District finances and the Five-Year Capital Improvement Program, that support the quality and reliability of our community’s distribution system. The PAFR is unaudited; however, the financial data presented in the PAFR is developed based on the audited Annual Report, which is consistent with Generally Accepted Accounting Principles. This document can also be reviewed on the District’s website at eastvalley.org/PAFR. For more detailed information, the District’s 2024 Annual Report is available for interested individuals at the District Headquarters, 31111 Greenspot Road, Highland, California 92346. It can also be viewed on the District’s website, along with other key financial documents, at eastvalley.org/AnnualReport. The organizational chart, District-at-a-Glance, and financial data represent the District during the timeframe reflected in this document. Questions, comments, and feedback regarding this report are encouraged. Please do not hesitate to contact Brian Tompkins, Chief Financial Officer, at finance@eastvalley.org or (909) 381-6463. On behalf of the District, thank you for the opportunity to serve you. Respectfully submitted, Michael Moore, P.E. General Manager/CEO TO OUR RATEPAYERS & COMMUNITY TRANSMITTAL LETTER 210 210 santa a n a r i v e r sant a a n a r i v e r plun g e c r e e k plunge creek eld e r c r e e k cit y c r e e k city c r e e k sa n d c r e e k tw i n c r e e k tw i n c r e e k warm cr e e k cook creek mil l c r e e k N San Bernardino SNRC Highland DistrictHeadquarters Seven Oaks Dam [30.1 SQUARE MILE SERVICE AREA] 315Water LeaksRepaired 300Miles ofWater Main 14,125,000Average Gallons ofWater Produced Daily 12 Active Groundwater Wells 28,977,000Gallons of Water Storage 800 Feet of Water Main Replaced 3,500 Water Samples Collected 686Hydrants Repaired,Replaced, Inspected 518 Hydrants Flushed 5,100 Manholes 230Miles ofWastewaterMains 6,000,000Average Gallons ofWastewater Collected 140 Miles of Wastewater Main Cleaned 63 Miles of Wastewater Monitored by Video Presented to the right is an overview of East Valley Water District’s organizational structure. The District employed 73 full-time positions during FY 2023-24. ORGANIZATION STRUCTURE As a performance-based organization, the District takes an active role maintaining staffing levels to performance-based objectives. East Valley Water District provides water and wastewater services to residents within a 30.1 square mile area. This includes more than 108,000 people in the cities of Highland and San Bernardino, portions of the unincorporated County of San Bernardino, the San Manuel Band of Mission Indians, and Patton State Hospital. DISTRICT-AT-A-GLANCE FY 2023-24 PAFR | 4 Director of Engineering & Operations General Manager/CEO Director of Administrative Services Director of Strategic Services General Administration Information Technology Customer Service Finance & AccountingEngineering Operations Water Reclamation Human Resources & Risk Management Public Aairs Meter Services Water Maintenance Water Production Wastewater Collection Conservation Chief Financial Ocer Governing Board Legal Counsel Water Treatment Facilities Maintenance Water Quality Fleet Maintenance Ratepayers Person/Position Program FTE: Full Time Employees EO: Elected Ocials EO: 5 FTE: 2 FTE: 8 FTE: 5 FTE: 7 FTE: 3 FTE: 1 FTE: 3 FTE: 2 FTE: 7 FTE: 1 FTE: 2 FTE: 2 FTE: 2 FTE: 16 FTE: 4 FTE: 2 FTE: 1 EAST VALLEY WATER DISTRICT | 5 DISTRICT PILLARS & STRATEGIC PLAN The District has established five pillars to provide direction for operational and planning decisions. These pillars are an element of the Strategic Plan and guide initiatives to achieve the District’s Mission and Vision. To learn more about each pillar and view the District's Strategic Plan, visit eastvalley.org/StrategicInitiatives. COMMUNITY INVOLVEMENT: INSPIRING THE FUTURE A sustainable future begins today by inspiring the next generation to become water professionals and responsible stewards of our most vital resource. East Valley Water District proudly offers a dynamic educational program that inspires, informs, and equips students from kindergarten through high school to make a meaningful impact. EffectiveSolutions Sustainability, Transparency, and Accountability Organizational Resiliency Planning, Maintenance, and Preservation of District Resources Community Engagement, Advocacy, and Leadership Water and Wastewater Educational Pathway Program Career Days Local high school students participate in the District's hands-on internship program to learn about operations, recycled water, and the various career available in the field of water and wastewater. District staff participates in year-round presentations to educate students on the water cycle and ways they can conserve water at home. Plant 120 Rehabilitation To strengthen water supply redundancy and continue meeting the community's water needs, East Valley Water District rehabilitated a forebay tank to resume its operation after being offline for over a decade. The project included rebuilding a well and booster pumps, as well as rehabilitation of the plant’s control system. Date Completed: April 2024 Project Cost: $308,554 CAPITAL IMPROVEMENT PROJECTS ENHANCING AND INVESTING IN THE WATER INFRASTRUCTURE FY 2023-24 PAFR | 6 Water Main Replacement — Darren, Tiffani and Valaria Court Water main replacements enhance service, reduce calls for leaks, and extend the life of the system. District field crews replaced 900 feet of undersized pipeline in three different streets to increase flow capacity. Replacement projects are part of the District’s on-going reliability efforts. Date Completed: March 2024 Project Cost: $118,923 Sterling Natural Resource Center The District’s new wastewater treatment facility can produce up to 8 million gallons of recycled water per day to replenish the local Bunker Hill Groundwater Basin. The basin is the main source of water for the East Valley Water District community. Date Completed: March 2024 Project Cost: $181,038,124 EAST VALLEY WATER DISTRICT | 7 Providing safe drinking water to over 108,000 residents every day is the District’s top priority and also one of its most significant expenses. The graphs below represent the District’s combined revenue and expenses for FY 2023-24. For comparison purposes, FY 2021-22 and FY 2022-23 revenue and expenses have also been included. Please refer to the District’s 2024 Annual Report for a comprehensive breakdown of expenses. REVENUE EXPENSES HOW IS REVENUE MANAGED? East Valley Water District utilizes revenue to fund daily operations, scheduled capital improvements and replacements, and principal and interest for debt financed construction projects. Remaining revenue is added to reserves or invested back into capital improvement projects to help maintain and improve the system's reliability so that East Valley Water District may continue taking steps to support the District's Vision of providing world-class public service. Revenue also provides funding for conservation programming, which empowers customers to be efficient water users and encourages water savings indoors and out. REVENUES AND EXPENSES GrantsNon-Operating Capacity Charges Non-OperatingOperating $47.15Million$46.16Million FY 2021-22FY 2022-23 Operating $42.18Million FY 2021-22 $43.48Million FY 2022-23FY 2023-24 FY 2023-24 $45.36Million $49.80Million GrantsNon-Operating Capacity Charges Non-OperatingOperating $47.15Million$46.16Million FY 2021-22FY 2022-23 Operating $42.18Million FY 2021-22 $43.48Million FY 2022-23FY 2023-24 FY 2023-24 $45.36Million $49.80Million Meter charges are fixed monthly charges assessed to customers based on the size of the service connection to their property. Wastewater collection revenue consists of 1) fixed monthly charges for residential customers and 2) a combination of fixed and volumetric charges for commercial customers. Wastewater treatment revenue consists of 1) fixed monthly charges for residential customers and 2) a combination of fixed and volumetric charges for commercial customers. Other charges are assessed according to an adopted fee schedule, but are only charged to users who request, or require, use of District resources beyond the scope of delivering normal water and wastewater services. Water sales are based on the volume of water used by a customer during the monthly billing period. REVENUE HISTORY & FORECAST (IN MILLIONS) FY 2023-24 PAFR | 8 REVENUES BY SOURCES The District relies on user rates/fees to fund day-to-day operations. East Valley Water District receives 99 percent of its revenue from user rates and fees; the District receives no funding from property or sales taxes. Rates and fees are reviewed on three to five year cycles and are adjusted to meet the costs of providing services to customers. A summary of FY 2023-24 rate revenue is shown below. 38% Water Sales 22% Meter Charges 14% WastewaterCollection 24% WastewaterTreatment 2%Other Charges 14.7 15.3 10.1 11.2 10 5 0 15 20 25 30 FY 21-22 Actual FY 22-23 Actual FY 23-24 Actual FY 24-25 Projected FY 25-26 Projected Water Operating Revenue Wastewater Operating Revenue Water Reclamation Operating Revenue 28.4 27.9 28.6 28.4 29.9 5.8 6.1 6.5 6.7 17.2 Source of Supply Pumping Water Treatment Customer Accounts Wastewater Treatment Depreciation Interest Expense Wastewater Collection Administrative and GeneralTransmission and Distribution 9 4 2 175 2 9 23 28 1 This graphic identifies how every dollar spent is allocated to cover expenses (in cents). EXPENSES • Source of Supply - Expenses related to the extraction of groundwater, and for procuring water from the Santa Ana River or State Water Project when supply is available. • Pumping - Expenses related to moving water throughout the District’s water distribution system. • Water Treatment - Expenses related to the treatment of water. • Transmission and Distribution - Expenses for transmitting water to treatment plants and storage reservoirs for distribution to commercial and residential customers. • Customer Accounts - Expenses related to the service of customer accounts including, postage, telephone, printing and publishing, and billing services. EXPLANATION OF EXPENSES EAST VALLEY WATER DISTRICT | 9 BREAKDOWN OF EXPENSES Expenses are the cost of providing water to meet customer demand and collecting and treating wastewater from customer residences or places of business. East Valley Water District strives to provide safe and reliable water delivery services. The District has put forth significant effort to overcome the challenges of maintaining a fiscally sustainable and operationally dependable organization. • Wastewater Treatment - Expenses related to the contracted service currently provided by the City of San Bernardino Municipal Water Department. • Wastewater Collection - Expenses for the operation and maintenance of the District’s system of wastewater collection pipelines. • Administrative and General - Expenses related to the administration of District operations. For example, employee compensation, benefits, conservation rebates, office supplies, banking services, materials and supplies, utilities, fuel, permits, insurance claims, legal services, and printing and publishing. • Depreciation - Expenses related to the use of capital assets over time. • Interest Expense - Expenses incurred for borrowing funds. Sterling Natural Resource Center Low Interest (1.8%) Loan - Funded the design and construction of the District’s water recycling facility that will capture and treat District wastewater flows. Recycled water will be recharged to the Weaver basin. 2020A Bonds - Issued to refund outstanding 2010 revenue bonds and save $380,000 annually in interest. The 2010 bonds were issued to finance pipeline and other infrastructure projects. 2020B Bonds - Issued to refund outstanding 2013 revenue bonds, which were issued to finance the construction of a new administration and operations headquarters. State Department of Water Resources Loans - Funded the improvement and expansion of the District’s surface water treatment plant. FY 2023-24 PAFR | 10 The District's long-term debt consists of bonds, loans and installment purchases. OUTSTANDING LONG-TERM DEBT Much like how a mortgage is financed to spread costs over 30 years, East Valley Water District has incurred debt to fund large capital projects. The District has adopted a Debt Management Policy to clearly state that long-term borrowing is only to be used for Capital Improvement Projects that cannot be funded from current revenues. Similar to an individual’s credit score, public agencies have a bond rating used by investors to determine risk. The District has a bond rating of AA- by both Fitch and Standard and Poor’s rating services. This is considered a high quality investment grade. An explanation of debt in millions is shown below. $175.5 million $14 million $12.8 million $5.2 million EXPLANATION OF ASSETS Current Assets - Cash and cash equivalents, customer utility receivables, inventory, prepaid expenses, and other liquid assets that can be readily converted to cash. Restricted Assets - Cash equivalents, grants and bonds restricted for a specific purpose and therefore not readily available to use. Other Assets - Special assessments receivable from certain property owners for system improvements that benefit only their properties. Capital Assets - Any land, building, equipment, vehicles, inventory, treatment plants, pipeline, and water distribution systems owned by the District. Deferred Outflow of Resources - Use of net assets attributed to future reporting periods, such as prepaid items and deferred charges. EXPLANATION OF LIABILITIES AND EQUITY (NET POSITION) Current Liabilities - Present financial obligations including, payments to vendors, payroll, and employee benefits. Non-Current Liabilities - Long-term financial obligations including payments for loans, bonds, and employee retirement benefits. Deferred Inflow of Resources - Receipt of net assets attributed to future reporting periods, such as deferred revenue and advance collections. Equity (Net Position) - Represents the difference of assets plus deferred outflows of resources over liabilities plus deferred inflows of resources. EAST VALLEY WATER DISTRICT | 11 TWO-YEAR COMPARATIVE NET POSITION (IN MILLIONS) As an infrastructure-based organization, the District directs significant resources in capital investments to maintain and improve its water and wastewater system. Comparative net position offers perspective of the District’s assets, liabilities, and equity. The information presented below applies to fiscal years ended June 30, 2024 and 2023. $45.4 $12.4 $319.7 $7.3 Current Assets Restricted Assets Other Assets Capital Assets Deferred Outflows Current Liabilities Non-Current Liabilities Net Position Deferred Inflows $26.4 $207.9 $147.8 $3.0 $41.3 $23 $322 $9.1 $19.9 $228.4 $145.2 $2.2 $0.3 $0.3 2024 Total Assets: $395.7 Million 2023 Total Assets: $385.1 Million 2023 Liabilities & Equity: $385.1 Million 2024 Liabilities & Equity: $395.7 Million 31111 Greenspot Road Highland, California 92346 District Board Meetings Second and Fourth Wednesday of Each Month at 5:30pm District Headquarters Board Room 31111 Greenspot Road Highland, CA 92346 Office Hours Monday – Thursday 8:00am – 5:00pm 2nd and 4th Tuesday 9:00am – 5:00pm Friday 7:30am – 4:30pm East Valley Water District was formed in 1954 and provides water and wastewater services to over 108,000 residents within the cities of Highland and San Bernardino, and portions of San Bernardino County. The District operates under the direction of a 5-member elected Board. District Headquarters 31111 Greenspot Road Highland, California 92346 Sterling Natural Resource Center 25318 5th Street San Bernardino, California 92410 Customer Service & After-Hours Emergency Service (909) 889-9501 eastvalley.org @eastvalleywater Agenda Item #4a December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #4a Discussion Item 1 2 3 6 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Agreement for Hazard Mitigation Grant Program with Navigating Preparedness Associates to Update the Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute a professional services agreement with Navigating Preparedness Associates to update the District’s Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan, for a not to exceed amount of $217,500. BACKGROUND / ANALYSIS East Valley Water District’s (District) existing Local Hazard Mitigation Plan (LHMP), Risk and Resilience Assessment (RRA), and Emergency Response Plan (ERP) were adopted by the Board of Directors in 2020. To continue advancing emergency preparedness efforts, these plans need to be updated to account for new infrastructure including the Sterling Natural Resource Center. Additionally, existing plans must be updated each 5 years in order to comply with the requirements of the Federal Emergency Management Agency (FEMA) and America’s Water Infrastructure Act (AWIA) of 2018. The following is a description of each of the three plans due for updating: Local Hazard Mitigation Plan (LHMP): A LHMP is a strategic framework developed by local governments to identify, assess, and prioritize risks related to natural and human-made hazards. The plan outlines actions and projects to minimize the impacts of these hazards, enhance community resilience, and protect people, property, and infrastructure. The process involves community engagement, data analysis, and the incorporation of regulations and policies. Risk and Resilience Assessment (RRA): This assessment evaluates the potential risks posed by hazards and determines the community's capacity to withstand, respond to, and recover from adverse events. It typically involves identifying vulnerabilities, analyzing the impacts of various hazards, and measuring the effectiveness of existing resilience strategies. The goal of a RRA is to enhance preparedness and develop initiatives to strengthen community resilience. Agenda Item #4a December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #4a Discussion Item 1 2 3 6 Emergency Response Plan (ERP): An ERP is a comprehensive plan that outlines the procedures and protocols to be followed during emergencies or disasters. This plan details the roles and responsibilities of various agencies, communication strategies, resource allocation, evacuation plans, and protocols for restoring services. The objective is to ensure a coordinated and efficient response that minimizes harm to individuals and property during crisis situations. Together, these components contribute to comprehensive disaster preparedness and response strategies for communities. On November 21, 2023, the District was awarded a FEMA HMGP grant totaling $150,000, and a Prep CA match of $50,000 to cover any additional costs for the update of the District’s LHMP. This grant funding will cover the full cost of the LHMP plan update. Cost associated with the RRA and ERP will be funded by the District. In accordance with District Policy 7.1, a competitive bidding process was used to select the consultants to facilitate the emergency plan updating services. A request for proposals (RFP) was posted on the District’s bid portal and the District website on August 30, 2024, and was sent directly to known emergency planning firms. The RFP was downloaded by 59 firms however, only one proposal was received. The firm submitting their proposal was Navigating Preparedness Associates (NPA). Staff thoroughly reviewed NPA’s proposal, which met all requirements as outlined in the District’s RFP. NPA was established in 2014 and has been in business continuously for over 10 years with key focus areas being in emergency preparedness planning for cities, counties, and special districts and hazard mitigation planning and pre-disaster management plans for critical infrastructure. NPA is a disabled veteran owned small business and has completed recent similar projects for Santa Clara Valley Water District, Municipal Water District of Orange County, and the City of Loma Linda. NPA also recently completed projects for the District including a Standard Operating Procedures Manual for the Emergency Operations Center (EOC), and a tabletop earthquake exercise with EOC staff. The recommended Professional Services Contract, for $217,500, includes a LHMP cost of $96,375, an RRA cost of $71,500, and an ERP cost of $49,625. The full cost of the LHMP will be funded by the HMPG grant. AGENCY GOALS AND OBJECTIVES III - Deliver Public Service With Purpose While Embracing Continuous Growth Agenda Item #4a December 11, 20243 Meeting Date: December 11, 2024 Agenda Item #4a Discussion Item 1 2 3 6 A. Advance Emergency Preparedness Efforts IV - Promote Planning, Maintenance and Preservation of District Resources B. Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT The LHMP cost ($96,375) will be reimbursed from the FEMA and Prep CA grants. The remainder of the contract, ($121,125) is included in the FY 2024/25 budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kerrie Bryan Director of Administrative Services ATTACHMENTS Technical Proposal Cost Proposal Agreement 2024.17 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 1 TECHNICAL PROPOSAL Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 2 (THIS PAGE IS INTENTIONALLY BLANK.) Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 3 COVER LETTER Attn: Kerrie Bryan, Director of Administrative Services East Valley Water District, Human Resources Department 31111 Greenspot Road, Highland, CA 02346 Subject: Proposal for Emergency Management Plan Updates – Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan Dear Ms. Bryan, Navigating Preparedness Associates (NPA) is pleased to provide this proposal to the East Valley Water District (East Valley) to update the existing Local Hazard Mitigation Plan (LHMP), Risk and Resilience Assessment (RRA), and Emergency Response Plan (ERP). NPA is a Limited Liability Corporation (LLC) established in March 2014. We are a California Certified Service-Disabled Veteran-Owned Small Business Enterprise (SDVBE), CA Department of General Services (DGS) #1770371. Additional information about NPA can be found on: https://www.navigatingpreparedness.com/. Key corporate information for NPA: Address: 3245 Driftwood Dr. Lafayette, CA 94549 Telephone: (925) 381-0583 E-mail address: Lee.rosenberg@navigatingpreparedness.com Contact: Lee Rosenberg, CEM, Managing Director Over the past ten (10) years, NPA has supported the development of LHMPs for counties, cities, and special districts. NPA provides a focused approach to projects. We assign senior, experienced consultants at extremely competitive billing rates. We can produce a superior product in less time, with a smaller budget and better results than many larger firms. Our planners thoroughly understand AWIA and DMA 2000. Supporting NPA in this proposed work (NPA Team) are: • Atlas Planning Solutions (Atlas Planning) is a California certified small, woman and SDVBE owned business based in Riverside, California. Atlas Planning specializes in LHMP development and delivery and will support hazard analysis, risk assessment, and LHMP plan development. • Herndon Solutions Group (Herndon) is a California certified small, woman owned business that provides America Water Infrastructure Act compliance solutions. Herndon has supported dozens of RRAs and emergency responses plans Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 4 We offer the following advantages: • A California-based project team with unsurpassed experience in mitigation program development. We have developed, reviewed, and revised dozens of LHMPs throughout California, including developing original LHMPs for special districts. We recently supported Valley County Water District (VCWD) to update their 2012 LHMP on a compressed timeline. Likewise, we have supported developing dozens of RRAs. • Extensive knowledge of East Valley’s preparedness programs and its operations and physical plant. NPA recently assessed the current LHMP, RRA and ERP, during a review of emergency preparedness programs, and provided recommendations for improving their usefulness. We also developed and delivered an emergency operations center (EOC) standard operating procedure (SOP) to enhance emergency response capabilities. • Mr. Lee Rosenberg, Certified Emergency Manager (CEM), Managing Director of NPA, will serve as the project manager. He possesses extensive knowledge of water/wastewater utility systems and operations. He has over 30 years of complex project management experience. Mr. Rosenberg has led projects supporting Cal Water Service, the California Department of Water Resources, Valley Water (formerly Santa Clara Valley Water District), the Hesperia Water District, Victorville Water District and East Bay Municipal Utility District. He has led development of LHMPs for Tulare County, Mendocino County, Ventura County, and the Cities of Artesia, Lynwood, Hawthorne and many others. • Mr. Aaron Pfannenstiel of Atlas Planning Solutions will support NPA as an assistant project manager and subject matter expert. He has completed an extensive portfolio of LHMPs in Southern California and San Bernardino County, including the Cities of Rancho Cucamonga, Loma Linda, Colton, Ontario, and San Bernardino. Mr. Pfannenstiel and Mr. Rosenberg have worked together for over 10 years. They are currently collaborating to update LHMPs for the Cities of Brea, Aliso Viejo, San Marino, and Bradbury and the San Bernardino Valley Municipal Water District. • Herndon Solutions Group has been intimately involved in water sector risk assessments and emergency planning, guiding more than 25 utilities through the first round of the American Water Infrastructure Act (AWIA) 2018. Many of the RRAs completed were done for the Municipal Water District of Orange County (with support from Atlas Planning Solutions). NPA warrants that it can meet all the proposal requirements and the terms of the District’s professional services agreement. This proposal is valid for twelve (12) months. Sincerely, Lee Rosenberg, CEM, Managing Director Navigating Preparedness, LLC. 3245 Driftwood Dr., Lafayette, CA. 94549 | (925) 381-0583 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 5 TABLE OF CONTENTS Cover Letter .............................................................................................................................. 2 1. Organization’s Professional Qualifications ........................................................................ 7 Navigating Preparedness Associates LHMP Development Experience .................................................. 7 Atlas Planning Solutions Firm Description ............................................................................................. 7 Herndon Solutions Group Firm Description ........................................................................................... 8 California AWIA Compliance Experience ............................................................................................... 9 2. Staff Members .................................................................................................................... 10 3. Staff Resumes ..................................................................................................................... 11 4. List of current and Prior clients .......................................................................................... 27 5. Tentative Project Schedule ............................................................................................... 29 6. Work Plan & Scope of Work .............................................................................................. 31 Program Understanding ....................................................................................................................... 31 Program Approach ............................................................................................................................... 32 Program Scope of Work ....................................................................................................................... 34 7. Description of deliverables ............................................................................................... 47 List of Deliverables ............................................................................................................................... 47 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 6 (THIS PAGE IS INTENTIONALLY BLANK.) Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 7 1. ORGANIZATION’S PROFESSIONAL QUALIFICATIONS Navigating Preparedness Associates LHMP Development Experience Navigating Preparedness Associates, LLC. was established in 2014 and has been in business continuously for over ten (10) years and has been the prime contractor or provided the lead planner for ten (10) LHMPs in California over the past seven (7) years. We have grown year over year since inception. We are both a California Department of General Services (DGS) certified small business and Disabled Veteran Business Enterprise (DVBE). From a boutique firm providing maritime homeland security and disaster response operational planning, NPA has diversified to deliver a broad range of emergency management solutions. We specialize in developing and updating LHMPs and offer comprehensive emergency management consulting and disaster response services with a focus on emergency preparedness planning and response operations analysis. Atlas Planning Solutions Firm Description Atlas Planning Solutions (APS) specializes in hazard mitigation and resilience planning to help communities and make the world a better place. Our multidisciplinary team relies on our vast experience working with local, state, and Federal agencies on varying size and scale hazard planning projects. Our core services provided to our clients include: • Resiliency Planning • Climate Adaptation Planning and Analysis • Local Hazard Mitigation Planning • General Plans (with a focus on hazards, evacuation, and climate adaptation) Hazard Mitigation Planning Atlas Planning Solutions staff have completed or are currently working on several Local Hazard Mitigation Plans and General Plan Safety Elements throughout the State. With extensive experience assisting communities as they address the changing legislative requirements and frameworks governing hazards and resiliency within California, Atlas Planning Solutions has a breath of experience to support Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 8 East Valley. The following representative projects highlight Atlas Planning Solutions' relevant experience. Several of these provide reference information as identified by the RFP. NPA supported each of these projects as a subconsultant. Herndon Solutions Group Firm Description HSG is a Woman Owned Small Business (WOSB) founded in 2008 to provide emergency response planning, environmental services, and sustainability management. Personnel have over 30 years of experience in the water sector. HSG currently manages a portfolio of projects ranging from $50,000 to $100 million and has the tools, infrastructure, and resources to manage large, complex projects. HSG primarily works with federal and local governments, as well as private sector entities to identify, manage, and minimize organizational risks. We have been supporting the utility sector since HSG’s inception with an emphasis on the west coast, including multiple utilities in southern California. HSG staff have been intimately involved in water sector risk assessments and emergency planning, guiding more than 25 utilities through the first round of the American Water Infrastructure Act (AWIA) 2018. Herndon Solutions RRA Qualifications HSG has been performing Risk and Resilience Assessments (RRA) and Emergency Response Plan (ERP) updates since the passage of AWIA in 2018. Within the state of California, HSG has worked with the Municipal Water District of Orange County (MWDOC) and 23 member agencies, the City of Long Beach, and the City of Loma Linda to prepare RRAs and update ERPs. Additionally, HSG has performed AWIA services for Westminster, CO, Henderson, NV, and Boston, MA and assisted in wastewater RRAs in Pennsylvania and Hawaii. HSG has been an active member of the American Water Works Association (AWWA) for more than 10 years and has proven past performance in developing RRAs in accordance with the AWWA J100-10 Risk Assessment and Resilience Management of Water and Wastewater Systems standard and understands the context changes in the revised standard, the J100-21. Furthermore, HSG staff are trained and experienced in the use of the only J100-21 compliant assessment software, PARRETM, developed by AEM Corp. Beyond AWIA regulatory assessments and updates, HSG assists water utilities with emergency preparedness actions including resource typing, tabletop exercises, and local hazard mitigation plan updates. Herndon has led AWIA RRA development for the following projects: • Municipal Water District of Orange County • Irvine Ranch Water District • South Coast Water District • Moulton Niguel Water District • Santa Margarita Water District • East Orange County Water District • Yorba Linda Water District • El Toro Water District Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 9 • Trabuco Canyon Water District • Serrano Water District • Santa Ana, City of • Huntington Beach • Garden Grove • Fullerton • Orange • San Juan Capistrano • Westminster • Buena Park • Tustin • Newport Beach • La Habra • Fountain Valley • San Clemente • Brea, • Seal Beach • Loma Linda • Long Beach • Westminster, CO • Henderson, NV • Boston, MA California AWIA Compliance Experience Herndon Solutions Group and Atlas Planning Solutions have partnered together supporting a variety of jurisdictions with AWIA Compliance services. Many of these jurisdictions were included in a comprehensive update program created by the Municipal Water District of Orange County (MWDOC) which included the following Cities and Districts: • City of Fullerton • City of Huntington Beach • City of Newport Beach • City of San Clemente • City of Santa Ana • City of Tustin • East Orange County Water District • El Toro Water District • La Habra Water District • Moulton Niguel Water District • Municipal Water District of Orange County • Santa Margarita Water District • Serrano Water District • South Coast Water District • Trabuco Canyon Water District This team is currently supporting MWDOC and participating agencies with a Multi-Jurisdictional Hazard Mitigation Plan and AWIA compliance services to ensure compliance with the latest requirements. In addition, APS and HSG have also partnered to support AWIA compliance with San Bernardino Valley Municipal Water District (2025) and the City of Loma Linda (2022). Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 10 2. STAFF MEMBERS NPA proposes the team organization displayed in Figure 1 below. We have segmented the key staff members by main project deliverables. The key team are composed of eight (8) of our highly qualified and experienced staff members suited to support this project. Please see full resumes and qualifications for individual team members in following Section 3. Figure 1. Proposed Project Team Organizational Chart LHMP PLANNER Francisco Soto, MS LHMP PLANNER Robert Jackson PROJECT MANAGER Lee Rosenberg, CEM QUALITY ASSURANCE Janlia Riley ASST. PROJECT MANAGER Aaron Pfannenstiel, AICP SENIOR PLANNER Dennis Larson SENIOR AWIA PLANNER Christine Herndon AWIA PLANNER Claire Patton Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 11 3. STAFF RESUMES The following pages include NPA team’s individual resumes with qualifications, experience, expertise, and relevant certifications. Table 1 below displays key staff member hourly rates and time committed to this program. Table 1. Key Staff Rates and Time Commitment Staff Member Role Hourly Rate Time Commitment (Hours) Lee Rosenberg, CEM Project Manager 225.00 212 Aaron Pfannenstiel, AICP Assistant Project Manager 215.00 127 Senior Planner Dennis Larson 175.00 60 Francisco Soto, MS LHMP Planner 130.00 237 Robert Jackson LHMP Planner 130.00 30 Christine Herndon Senior AWIA Planner 175.00 45 Claire Patton AWIA Planner 150.00 445 Janlia Riley Quality Assurance 150.00 104 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 12 Lee Rosenberg, CEM – Project Manager PROFESSIONAL SUMMARY Lee Rosenberg is the owner and managing director of Navigating Preparedness Associates, a disabled veteran business enterprise. As leader of the company, he provides comprehensive emergency preparedness services to industry. With more than 30 years of experience in national security, homeland security and emergency management, Mr. Rosenberg has broad and deep knowledge of practical application of government policy in these areas. He has a special focus on hazard mitigation plan development and updates in California. Mr. Rosenberg led the URS Corporation’s Oakland environmental service department and West Coast emergency preparedness practice from 2006 to 2014. In addition, he served as a Federal Coordinating Officer for FEMA Region IX from 2004 to 2006 where he provided support to states for numerous presidentially declared disasters. Prior to working for FEMA, Mr. Rosenberg completed a 30-year career in the Navy during which he served as the commanding officer of a destroyer, USS Elliot (DD-967) and as the commander of a large amphibious assault hovercraft base. He is a combat veteran of Operation Desert Storm and retired as a Captain. RELEVANT WORK EXPERIENCE City of Pittsburg, CA Local Hazard Mitigation Plan, Pittsburg, CA – 2016-2017/2023. Project Manager and Lead Planner - Led a team to complete the Pittsburg LHMP. Took over the project due to resignation of the prime contractor’s staff. Quickly revised and delivered a new LHMP. The Plan was adopted by the City Council in April 2017 Oro Loma Sanitary District Local Hazard Mitigation Plan San Leandro CA – 2022. Project Manager and Lead Planner – Developed a new LHMP for the District. Follow on work to support a FEMA mitigation grant application was contracted. Coconino County, Arizona Multi-Jurisdiction Local Hazard Mitigation Plan, Flagstaff, AZ – 2020-2021. Lead Planner - Led all technical aspects to update the Clark County MJLHMP. Included innovative data analysis and GIS products. Managed a complex group of stakeholders from five incorporated cities and towns. Valley County Water District, Local Hazard Mitigation Plan Update, Baldwin Park, CA – 2020. Project Manager and Lead Planner – Updated the 2008 District LHMP on an expedited basis to support application for an approved mitigation project to install a large diesel storage tank which will improve the water distribution system’s resiliency. The LHMP planning and draft document development processes were completed in two months. Follow-on work to conduct a seismic analysis and support a grant application was contracted. EXPERTISE: • Certified Emergency Manager (IAEM) • California County hazard mitigation plan development and updates • Mitigation grant applications • Hazard analysis and risk assessments • Interagency and multi- stakeholder facilitation and coordination • Emergency preparedness training and HSEEP compliant exercises • Emergency operations planning and guidance development • Over 30 years of operational response experience • Continuity of operations planning Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 13 Tulare County, Multi-jurisdiction Local Hazard Mitigation Plan Update, Visalia, CA – 2016-2018. Project Manager and Lead Writer – Led a team to update the Tulare County MJLHMP. Included innovative data analysis and GIS products. The updated LHMP included eight cities, the Tulare County Office of Education and the Tule River Indian Tribe. Met the mandates of AB 2140 and SB 379. Found adoptable by FEMA RIX with minimal comments and adopted by the County Board in March 2018. San Francisco Bay Water Emergency Transportation Authority (WETA), Hazard Mitigation Plan Update, San Francisco, CA – 2016- 2017. Project Manager and Lead Planner – Led a multi-disciplinary team to create a unique LHMP for WETA. As a State mandated emergency transportation authority and a transit operator, WETA provides ferry service throughout the Bay Area. The LHMP involved close coordination with four Operational Areas and several cities. The HMP was adopted by the WETA board in May 2017. 2008 – 2014: URS Corporation, Environmental Department Manager/West Coast Region Emergency Management Practice Area Leader: Clark County, Nevada Multi-Jurisdiction Local Hazard Mitigation Plan, Las Vegas, NV – 2011- 2012. Project Manager – Led a team that updated the Clark County MJLHMP. Included innovative data analysis and GIS products. Managed a complex group of stakeholders from four incorporated cities (including Las Vegas) and two special districts. Ventura County Multi-Jurisdiction Local Hazard Mitigation Plan, Ventura County, CA – 2010- 2011. Project Manager – As project manager supported development of an award-winning plan. The 2010 LHMP was recognized as the Best Emergency Preparedness Plan by the Ventura County Emergency Coordinators Council. 2006 – 2008: FEMA RIX, Disaster Response Operations, Federal Coordinating Officer: Federal Coordinating Officer, Director, Joint Field Office, Kiholo Bay Earthquake, Honolulu, HI: Led teams providing federal support to the State of Hawaii after the 2006 earthquake. Directed federal disaster relief programs from October 2006 to January 2007. Coordinated operations across agency and jurisdictional roles to achieve unity of action. 1976 – 2006: Captain, U.S. Navy: US Navy, Multiple Command Tours: Commanding Officer of a Tomahawk missile destroyer, USS Elliot (DD-967), Commander Assault Craft Unit Five, Camp Pendelton, CA, Commander Navy Reserve Officer Training Corps Unit, University of California, Berkeley. PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • Certified Emergency Manager, International Association of Emergency Managers 2021 • Northwestern University, Master of Engineering Management Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 14 Aaron Pfannenstiel, AICP – Assistant Project Manager PROFESSIONAL SUMMARY Aaron has 23 years of experience in community planning, focusing on emergency management, hazard mitigation, and community resiliency. With a background in geology, environmental studies, and urban planning, he helps clients understand hazards, assess vulnerabilities, and develop policies, programs, and mitigation strategies that make communities safer. Over the past decade, he has also trained hundreds of students, planners, and other professionals in these topics. Aaron incorporates hazard mitigation into comprehensive planning projects to increase resiliency in communities. He prepares local and multi-jurisdictional hazard mitigation plans, emergency operations plans, general plans, and safety elements. He recently assisted clients with developing innovative planning practices as part of a pilot program that enhances communities' adaptation to wildfires. Aaron has also prepared environmental documents for CEQA compliance and due diligence and feasibility studies, and he has conducted community outreach and education efforts in communities throughout California. WORK EXPERIENCE AWIA Compliance: MWDOC AWIA Compliance Project – directly supported updates for City of Huntington Beach, Municipal Water District of Orange County, City of Newport Beach, East Orange County Water District, and City of Seal Beach. City of Loma Linda AWIA Compliance Project – managed the preparation of the RRA and ERP for the City of Loma Linda Water Department. Local Hazard Mitigation Plan Updates: Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions: • City of Anaheim • City of Costa Mesa • City of Hollister • City of Huntington Beach • City of Irvine • City of Loma Linda • City of Rancho Cucamonga • City of Stanton • City of Vernon • City of Laguna Beach General Plan Safety Elements: Supported the preparation of general plan safety element updates for the following jurisdictions: • City of Anaheim • City of Canyon Lake • City of Encinitas • City of Laguna Beach EXPERTISE: • 23+ years of emergency management, planning, and hazard mitigation planning • Multi-jurisdiction experience • Water agency AWIA compliance planning • Support to cities in the East Valley service area • Stakeholder outreach and engagement Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 15 • City of Lancaster • City of Loma Linda • City of Rancho Cucamonga • City of Saratoga • Town of Hillsborough • Town of Portola Valley • San Diego County • Mendocino County PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • MURP, 2005, Regional Planning/Urban Planning, California State Polytechnic University, Pomona • BA, 2001, Environmental Studies, University of California at Santa Barbara • BS, 2001, Geological Sciences, University of California at Santa Barbara Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 16 Dennis Larson – Senior Planner PROFESSIONAL SUMMARY Mr. Larson has 25 years of experience in public agency program management, policy research, and technical analysis. His specialties include long-range planning, hazard mitigation, climate resiliency, Geographic Information Services, and economic impact analyses. Dennis helps public agencies and private firms develop and evaluate policies, programs, and strategies with measurable performance impacts. WORK EXPERIENCE Local Hazard Mitigation Plan Updates Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions: • City of Anaheim, Local Hazard Mitigation Plan Update • City of Costa Mesa, Local Hazard Mitigation Plan • City of Hollister, Local Hazard Mitigation Plan Update • City of Huntington Beach Local Hazard Mitigation Plan Update • City of Irvine, Local Hazard Mitigation Plan Update • City of Loma Linda Local Hazard Mitigation Plan Update • City of Rancho Cucamonga Local Hazard Mitigation Plan Update • City of Stanton, Local Hazard Mitigation Plan • City of Vernon, Local Hazard Mitigation Plan Update • City of Laguna Beach, Local hazard Mitigation Plan Update OTHER RELEVANT EXPERIENCE • San Diego Unified Port District, Port Master Plan Update, Safety and Resiliency Element • San Diego Unified Port District, AB691 SLR Vulnerability Assessment and Coastal Resiliency Report • San Diego Unified Port District, San Diego Ocean Planning Partnership and Preliminary Assessment Report • San Diego Regional Climate Collaborative and National Oceanic and Atmospheric Administration, Comparing Sea Level Rise Adaptation Strategies in San Diego: An Application of the NOAA Economic Framework • City of Encinitas, FEMA Benefit-Cost Analysis for Coastal Hazard Resiliency • City of San Diego, Otay Mesa Community Plan Update, Public Facilities, Safety, & Services Element PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • MA, Economics, California State San Diego • BA, Geography, California State San Diego EXPERTISE: • 25+ years of emergency management, planning, and hazard mitigation planning • Mitigation Planner • GIS Mapping Technical Expert • Climate Change SME Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 17 Francisco Soto – Senior Planner PROFESSIONAL SUMMARY Francisco Soto has over 10 years of experience in emergency management, public safety, and project management in public, private, and special district organizations. He served as a principal planner for various emergency planning, training, and exercise projects. Francisco led the development and updates to Emergency Operations Plans and Risk Assessments for the cities of Long Beach, Hermosa Beach, Manhattan Beach, and the Municipal Water District of Orange County. Francisco served as an EOC Director, EOC Coordinator, and Utilities Liaison for City and County-wide disasters. He thoroughly understands EOC organization, emergency/crisis response operations, and risk assessments. Most importantly, Francisco understands the importance of relationships and their key role in effectively preparing and responding to incidents. He excels in stakeholder engagement and has experience collaborating with Police, Fire, Public Works, Health Department, City Management, and Public Information staff to develop an effective plan and response. He lives in Los Angeles County. RELEVANT WORK EXPERIENCE East Valley Water District Emergency Management Program Review and Standard Operating Procedures Development, Highland, CA – 2024. Planner – Led the review of the District’s Risk and Resiliency Assessment, Emergency Operations Plan, Threat and Hazard Identification and Risk Assessment, and the Urban Water Management Plan. Developed an Emergency Operation Center Standard Operating Procedures and provided training on the document. San Bernardino Valley Municipal Water District Local Hazard Mitigation Plan Update, San Bernardino, CA – 2024-Current. Planner – Leading the update to the district’s 2025 Local Hazard Mitigation Plan. The update includes a detailed Hazard Profiles, Risk Assessment, Capabilities Assessment, and a new Mitigation Strategy. Additionally, developed a public engagement strategy that includes outreach to vulnerable populations through non-profit organizations. Municipal Water District of Orange County Risk Assessment and Emergency Response Plans Development. Fountain Valley, CA – 2018. Project Manager – Coordinated the development of Risk and Resiliency Assessment and Emergency Response Plan for 34 water and wastewater agencies to meet the American Water Infrastructure Act requirements. San Lorenzo Valley Water District Local Hazard Mitigation Plan Update, San Bernardino, CA – 2024-Current. Planner – Leading the development of the district’s 2024 Local Hazard Mitigation Plan. The update includes a detailed Hazard Profiles, Risk Assessment, Capabilities Assessment, and a new Mitigation Strategy. Additionally, developed a public engagement strategy that includes outreach to vulnerable populations. Valley Water Dam Emergency Action Plans, Santa Clara County, CA – 2023-Current. Lead Planner – Supporting EXPERTISE: • Hazard mitigation planning • Risk and Resilience Assessment Certification • Water District emergency response operations • Hazard analysis and risk assessments • THIRAs • Dam emergency action plan development • Mass care and shelter planning Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 18 development of 10 dam Emergency Action Plans (EAP) for high hazard dams in Santa Clara County. The EAPs, which require detailed analysis of inundation threats to downstream communities, are mandated by recent legislative action in response to the near failure of Oroville Dam. Each document is reviewed with meticulous attention to detail by the Cal OES Dam Safety Unit for compliance with State Water Code and FEMA dam safety standards. Contra Costa County Hazard Mitigation Plan Update, Martinez, CA – 2023-Current. Planner – Supporting a project to update the County Multi-jurisdiction Hazard Mitigation Plan. The plan includes participation by 19 cities and towns and 15 special districts. Conducted detailed hazard identification and risk assessment. Supported reviewing capabilities. Provided detailed descriptions of the participating organizations. City of Long Beach Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) – 2020 & 2023. Project Manager – Led a planning team made up of community-wide organizations. Coordinated involvement of multiple stakeholders through Identifying and assessing risks, estimating capability requirements, building, and sustaining capabilities, planning and delivering capabilities, and validating capabilities. Produces a comprehensive report that provides an assessment of risk with correlation to capabilities. City of Long Beach, EOP Update and Tabletop Exercise – 2022. Project Manager – Led the City’s department to develop and deliver an updated EOP that was a vast improvement over the previous version. The EOP was developed with input from Police, Fire, Health, Public Works, and County and State partners. The update included an EOC Position Specific checklist and incorporated a Business Operations Officer and Equity Officer into the EOC structure. Designed and conducted a complex tabletop exercise to validate the new preparedness document. City of Hermosa Beach, Hazard Mitigation Plan. Hermosa Beach, CA – 2017. Project Manager – As the Project Manager/Planner, supported the development of the City Hazard Mitigation Plan. Conducted stakeholder engagement, led planning meetings, and incorporated feedback. Directed a vulnerability analysis and led the planning team in developing new mitigation actions. Oversaw the plan review and adoption process. City of Palos Verdes Estates, Hazard Mitigation Plan – 2016. Project Manager – Led the development/update of the City of Palos Verdes Estates HMP. Coordinated with key stakeholders from Disaster Management Area G to create buy in. Reviewed hazard identification and risk assessment, capabilities. Conducted a vulnerability analysis. Led the planning team in developing new mitigation actions. Oversaw the plan review and adoption process. PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • Master of Emergency Services California State University of Long Beach • Bachelor of Arts, Criminal Justice, California State University of Dominguez Hills • Risk and Resilience Assessment Certified Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 19 Robert Jackson – L HMP Planner PROFESSIONAL SUMMARY Robert Jackson has worked for Atlas Planning as an Associate planner and has been an integral part in a multitude of projects since joining the team. He has experience in Local Hazard Mitigation Plan document preparation and updates. General Plan Safety Element update research, document review, and composition. While newer to the planning world, he has proven to be a valuable asset to the Atlas Planning Team. RELEVANT WORK EXPERIENCE Local Hazard Mitigation Plan Updates Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions: • City of Anaheim, Local Hazard Mitigation Plan Update • City of Costa Mesa, Local Hazard Mitigation Plan • City of Hollister, Local Hazard Mitigation Plan Update • City of Huntington Beach Local Hazard Mitigation Plan Update • City of Irvine, Local Hazard Mitigation Plan Update • City of Loma Linda Local Hazard Mitigation Plan Update • City of Rancho Cucamonga Local Hazard Mitigation Plan Update • City of Stanton, Local Hazard Mitigation Plan • City of Vernon, Local Hazard Mitigation Plan Update • City of Laguna Beach, Local hazard Mitigation Plan Update General Plan Safety Elements Supported the preparation of general plan safety element updates for the following jurisdictions: • City of Anaheim General Plan Safety Element Update • City of Canyon Lake Safety Element Update • City of Encinitas Safety Element Update • City of Laguna Beach General Plan Safety Element Update • City of Lancaster, General Plan Safety Element Update • City of Loma Linda General Plan Safety Element Update • City of Rancho Cucamonga General Plan Safety Element • City of Saratoga General Plan Safety Element • Town of Hillsborough General Plan Safety Element • Town of Portola Valley General Plan Safety Element EXPERTISE: • Hazard mitigation planning • General Plan Safety Element • Water agency AWIA compliance planning • Support to cities in the East Valley service area • Stakeholder outreach and engagement • Research • Analytics Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 20 • San Diego County General Plan Safety Element Update • Mendocino County General Plan Safety Element Update PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • FEMA IS-318.A: Local Mitigation Planning Training Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 21 Christine Herdnon – Senior AWIA Planner PROFESSIONAL SUMMARY Ms. Herndon has over 20 years of experience in environmental regulatory compliance, technical research and writing, process assessment, emergency preparedness and response, business continuity planning, and program management. As the president of HSG, she manages complex environmental projects and contracts and provides contract oversight. She ensures overall contract compliance with funding agencies; develops all project management plans, processes, and tools; manages communication; and recommends strategies to ensure successful project completion. Her background also includes all facets of risk mitigation and management. She has successfully completed multiple environmental assessments and audits; prepared and implemented emergency response/business continuity plans and programs; developed and administered workshops and exercises; reviewed, recommended, and worked with personnel to develop and improve processes; and authored and co-authored numerous technical reports. Ms. Herndon is the secretary of the national Emergency Preparedness Standards Committee and was also the lead writer for the AWWA/American National Standards Institute (ANSI) Standard, G440- 11 Emergency Preparedness Practices. RELEVANT WORK EXPERIENCE Founder of Wise Software Solutions, LLC, and Creator of Wise Resource Typing (WiseRT) 2013 – Present. Ms. Herndon is the founder of a software solutions company that created a secure, web-based application for Resource Typing, specific to the water sector. While the application has the capability to be used in other sectors, it was developed with the water sector in mind to assist utilities in typing their resources based on industry standards and capabilities, while managing assets and recognizing costs. Municipal Water District of Orange County (MWDOC), 2019 – 2022. Supported the preparation and updates of Local Hazard Mitigation Plans (LHMPs) for 23 water systems across Orange County. This project also included individual cyber assessments using the AWWA Cyber Security Tool. Assessments were completed in compliance with AWIA 2018 and covered Tier I, Tier II, and Tier III systems. Water Research Foundation 4606: Innovative Preparedness and Response Practices to Support Water System Resiliency, 2016 – 2018. Ms. Herndon served as a co-researcher for this WRF project designed to identify water sector innovative preparedness and response practices. Ms. Herndon supported the process of developing and distributing surveys to multiple sectors, reviewing literature, and interviewing water and wastewater utility staff from across the country to find innovative practices. This format enables Foundation subscribers and utilities to use the guide to quickly identify implementable and actionable emergency management techniques that will enhance their ERPs, their ability to respond, and ultimately their ability to recover more quickly from a disaster. Gap Analysis, City of Westminster Utilities Operations Division, 2017. Ms. Herndon served as the project manager and lead SME conducting a gap analysis of the Utilities Operations Division’s emergency management program, as it relates to applicable standards, including ANSI/AWWA G430-14, Security Practices for Operation and Management, 2015; ANSI/AWWA G440 DRAFT, Emergency Preparedness Practices, revised January 2016; ANSI/AWWA G440-11, Emergency Preparedness Practices, 2011; ANSI/AWWA J100, Risk and Resilience Management of Water and Wastewater Systems, 2010; AWWA, Manual M19 DRAFT, Emergency Planning for Water and Wastewater Utilities, Fifth Edition, April 2017; EPA, Large Water System ERP Outline: EXPERTISE: • Cybersecurity assessment and planning • Risk mitigation and management • Business continuity • Water District resiliency and risk assessments • Emergency response training Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 22 Guidance to Assist Community Water Systems in Complying with the Public Health Security and Bioterrorism Preparedness and Response Act of 2002, July 2013; various FEMA guidelines; HSPD’s 5, 7, 8, and 9; and State of Colorado, Division of Homeland Security & Emergency Management, Department of Public Safety, Colorado Emergency Management Program Guidance, May 2016, Centennial, CO. The resulting product will serve as a tool for the utility to regularly review its program against industry standards, identify opportunities for improvement, and demonstrate its commitment to be a leader in the industry. Resource Typing for City of Westminster, Utilities Operations Division, 2016 – 2017. Ms. Herndon served as the project manager and lead SME to type the Utilities resources in accordance with AWWA and FEMA standards. She worked with staff to inventory the resources, type them, and assign an hourly cost or rate to the equipment. Ms. Herndon then worked with key utility members to create mission ready packages, or teams, based on capabilities. Long Beach On-Call Emergency Preparedness and Planning Services, 2015 – Present. Ms. Herndon is the project manager for this on-call contract, which includes reviewing the Long Beach Water Department’s (LBWD’s) ERP, emergency standard operating procedures, and other emergency preparedness documents to identify areas of improvement and correct deficiencies; developing emergency preparedness tabletop and functional exercise following HSEEP guidance; assisting with the development and implementation of a Department-wide Business Continuity Plan; performing risk/threat assessments utilizing current EPA and AWWA guidance documents and provide recommendations for improvement; and performing other emergency preparedness related projects. Prepare Development and Implementation Plan to Merge the Las Vegas Valley Water District and Southern Nevada Water Authority ERPs, Las Vegas, Nevada, 2012. Ms. Herndon served as the project manager to assist the District and Southern Nevada Water Authority (SNWA) in developing and implementing a plan to merge their ERP. Ms. Herndon has historically assisted the District and SNWA with all of their ERP updates since 2006. Ms. Herndon served as the project manager to develop and administer a TTX for senior management in the District. The overall project objectives were to provide training to senior management on the ERP and administer a TTX. Preparation of an ERP for the Las Vegas Springs Preserve, Las Vegas Valley Water District, Las Vegas, Nevada, 2010 – 2011. Ms. Herndon served as the project manager for the preparation of an ERP for the Las Vegas Springs Preserve (Springs). The Springs operates as part of the District. Previous emergency preparedness efforts had been made; however, a true ERP had not been developed or implemented. Facilitation and Evaluation of a TTX for the City of Henderson DUS, Henderson, Nevada, 2010. Ms. Herndon served as project manager and assisted with the facilitation of an exercise that the DUS Safety and Security Manager had developed as part of their HSEEP. Ms. Herndon assisted with the facilitation and evaluation of the TTX, preparing an AAR for incorporation and use by DUS in their corrective action plan. Services to Support the City of Henderson DUS ERP, City of Henderson, Henderson, Nevada, 2008 – 2010. Ms. Herndon served as the project manager to update the ERP at the City of Henderson, DUS. Work included revising each existing Incident Annex (IA), creating new IAs, preparing decision flow charts for usability, developing organizational charts to support the ICS structure, reviewing existing procedures, and providing consistent formatting and presentation throughout the ERP. Additionally, Ms. Herndon ensured the revised ERP was compliant with applicable regulation, directives, and industry best standard practices. PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • MS Environmental Science, University of Nevada Las Vegas, 2004 • BS Environmental Management and Geography, Elmhurst College, Illinois, 2002 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 23 Claire Patton – AWIA Planner PROFESSIONAL SUMMARY Claire Patton is an emergency management planner with 4 years of professional experience in risk assessments, emergency preparedness and response, environmental restoration, task management, data collection, technical research and writing, community engagement, and team leadership. Ms. Patton has spent the last 4 years working with water and wastewater utilities to complete J100-compliant risk and resilience assessments (RRAs) and identify critical assets to the utilities. From 2020 to 2022 Ms. Patton worked with 18 water utilities of varying population sizes to ensure compliance with the American Water Infrastructure Act of 2018. This work included performing an RRA and the update or creation of an Emergency Response Plan that included community notification resources to be used in the event of an emergency. She has assisted in multiple Hazard Mitigation Plans for communities in Nebraska and Iowa during an internship in 2022 which required substantial community engagement through meetings and community surveys. These Hazard Mitigation Plans also required the inventory of critical facilities within participating jurisdictions. In her role as Environmental Research Analyst with HSG from 2019 to May 2022, she authored reports for various federal agencies, reviewed field and lab data for CERCLA sites, researched state and federal regulations, created administrative records, and reviewed risk assessments on uranium mines. While in the Conservation Corps, she led a crew in various environmental conservation projects. RELEVANT WORK EXPERIENCE Ongoing water and wastewater utility Risk and Resilience Assessment (RRA) Workshops and Report Development, 2019-2024: Conduct RRAs by preparing for workshops, reviewing assets and determining their criticality and value, analyzing the vulnerability of the asset, the likelihood of the threats occurring, the geographical location, and societal surroundings to calculate the overall risk value. Ms. Patton is proficient with the Program to Assist Risk and Resilience Examination (PARRE) and report writing. Past water utilities worked with include 16 California utilities: City of Fullerton; City of Huntington Beach; City of Loma Linda; City of Newport Beach; City of San Clemente; City of Santa Ana; City of Tustin; East Orange County Water District; El Toro Water District; La Habra Water District; Moulton Niguel Water District; Municipal Water District of Orange County; Santa Margarita Water District; Serrano Water District; South Coast Water District; and Trabuco Canyon Water District. Past wastewater utilities worked with include Exeter, PA Wastewater System; Royersford, PA Wastewater System; McKeesport, PA Wastewater System; Coatesville, PA Wastewater System; East Honolulu, HI Wastewater System; York, PA Wastewater System; Clarion, PA Wastewater System; and Paint Elk, PA Wastewater System. Hazard Mitigation Plan (HMP) Development, 2022-2024: Created jurisdictional worksheets and researched regional natural hazards for the creation of three Multi-Jurisdictional HMPs and four County HMPs. Researched critical facilities, historical natural hazard occurrences, and past mitigation actions for each participation village, town, city, or other stakeholders. Contacted various stakeholders and participants throughout the HMP process. Assisted with workshop facilitation and Q&A sessions with plan participants. EXPERTISE: • Emergency Management Planner • Risk Assessment • 16+ years of experience working with water utilities • Hazard Mitigation Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 24 Emergency Planning for water utilities, 2020-2024: Prepared Emergency Response Plans (ERPs), and reviewed and updated existing ERPs or Emergency Operating Plans (EOPs) to meet American Water Infrastructure Act of 2018 compliance. Reviewed multiple water utility ERPs for compliance against industry standards such as the ANSI/AWWA G440, G430, and state specific requirements. Assisted in the creation of the American Water Works Association Resource Typing Tool to support utility resource management. Assisted with a Resource Typing tabletop exercise for the City of Denton’s water facility. PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • Masters of Community and Regional Planning, University of Nebraska – Lincoln, May 2023 • Bachelor of Science, Environmental and Ecological Science, Elon University, December 2017 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 25 Janlia Riley – QA/QC PROFESSIONAL SUMMARY Janlia Riley brings over 22 years of experience in community outreach, marketing, and branding to include projects that have been executed with and for cities and counties throughout the nation, as well as Federal clients and programs. She specializes in the implementation of QA/QC measures and the utilization of accurate references, templates, and metrics. Ms. Riley has supported numerous emergency management projects and exercises, in project management and support roles, including document creation, meeting facilitation, as well as logistics. She is excellent in fostering relationships and creating outreach efforts for community engagement and staffing and volunteer recruitment. RELEVANT WORK EXPERIENCE University of California, Berkeley, Emergency Operations Plan and Annexes – 2024. QA/QC, Compliance Officer, Designer – Assist in the development of the university EOP, graphic design and branding adherence for documents, presentations, and annexes. Section 508 compliance and QA/QC through project. Tulane University, Emergency Operations Plan – 2023. QA/QC, Compliance Officer, Designer – Assist in the development of the university EOP, graphic design for documents, presentations, and annexes. Development of pocket guide. Section 508 compliance and QA/QC through project. Napa County, Fire After Action Reports and Improvement Plans – 2021. Project Manager, QA/QC, Compliance Officer, Contributing Author – Facilitation and authoring of AARs and IPs for Lightning LNU Complex Fire and Glass Fire, assessing strengths, findings of areas for improvements, and recommendations in all areas of EOC activation and operations. Stakeholder engagement, interviews, Section 508 compliance, and QA/QC. California Governor’s Office of Emergency Services (Cal OES), Whole Community Mass Vaccination Site Guidance – 2021. Project Manager, Contributing Author, Graphic Designer – Document and author best practices and lessons learned blueprint of COVID-19 mass testing and vaccination sites rollout. Included interviewing stakeholder groups, documenting findings, and authoring a blueprint for whole community planning. California Governor’s Office of Emergency Services (Cal OES) Office of Access and Functional Needs, Resource Library Audit & Internal Policies – 2019. Project Manager, Contributing Author – Stakeholder engagement, full audit and updating all resources, providing recommendations to additional resources and materials, and Section 508 compliance. Author of an internal policies document on the procedures and maintenance of the library. City of Hawthorn, Hazard Mitigation Plan – 2018. Deputy Project Manager / QA/QC Officer – Local Hazards Mitigation Plan. CONSTANT team led the update of the City of Hawthorne LHMP. The project involved engaging with City staff and manager, and stakeholders. City of Hawthorne is located in close proximity to a major international airport, LAX, and is within the County of Los Angeles. The population to consider included the City’s total of more than 84,000, and all of the major jurisdictions with the County. Ms. Riley assisted in the coordination, creation, and facilitation of all planning meetings and was performed QAQC to the final and all drafts of the LHMP. EXPERTISE: • QA/QC • Whole Community Planning • After Action Report • Community Outreach • Design, Marketing, and Branding • Exercise Development and Conduct Support • Section 508 Document Compliance • Logistic Planning and Support Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 26 She also assisted in messaging creation for community outreach and website messaging efforts. City of Hermosa Beach, Hazard Mitigation Plan – 2017. Support / QA/QC – Supported the development and quality assurance of the City Hazard Mitigation Plan. Project included stakeholder engagement, planning meetings, feedback incorporation, vulnerability analysis, and development of new mitigation actions. City of Palos Verdes Estates, Hazard Mitigation Plan – 2016. Support / QA/QC – Supported the development/update and quality of assurance of the City of Palos Verdes Estates HMP. Key deliverables included key stakeholders buy-in within Disaster Management Area G, hazard identification and risk assessment review, vulnerability analysis, development of new mitigation actions. PROFESSIONAL CERTIFICATIONS | EDUCATION | TRAINING • Bachelor of Visual Arts, Graphic Design, Griffith University (Australia) • FEMA ICS Training: 200 & 300, 230, 318, 393 Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 27 4. LIST OF CURRENT AND PRIOR CLIENTS Table 2 below provides a partial listing of current and past NPA clients. A full listing would be multiple pages. Table 2. NPA Team LHMP and Water District Projects Project/ Client contact Description Role/ Staff Assigned Contact San Lorenzo Valley Water District April 2024 – Current Develop new LHMP NPA Prime • Lee Rosenberg • Francisco Soto Chris Klier Environmental Planner I Cell: 408-857-9679 Office: 831-430-4638 Email: cklier@slvwd.com Valley Water District (formerly Santa Clara Valley Water District) January 2016 - Current Multiple Dam emergency action plans including FERC regulated dams. Multiple functional and tabletop exercises. NPA Prime • Lee Rosenberg • Francisco Soto Nina Merrill Program Director Dam Safety Program Office: 408-630-2640 Cell: 408-891-2832 Email: nmerrill@valleywater.org San Bernardino Valley Metropolitan Water District April 2024 – Current Update RRA and LHMP NPA Prime • Lee Rosenberg • Francisco Soto • Aaron Pfannenstiel • Clair Patton • Dennis Larson • Christine Herndon Greg Woodside P.G., Chief of Planning & Watershed Resilience Phone: 909-387-9241 Email: GregW@sbvmwd.com East Valley Water District September 2023 – September 2024 Emergency Preparedness Program Review. EOC SOP development NPA Prime • Lee Rosenberg • Francisco Soto Kerrie Bryan Director of Administrative Services Office: 909-806-4087 kbryan@eastvalley.org Valley County Water District LHMP August 2020 – February 2021 (Completed on an expedited basis to meet grant requirements) Approved LHMP update for Southern California Water District NPA Prime • Lee Rosenberg: • Aaron Pfannenstiel Tara Robinson Management Analyst Phone: 626-962-1915 Trobinson@vcwd.org Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 28 Tulare County MJLHMP January 2017 – March 2018 Approved LHMP update for County, 8 cities, a tribe and a special district NPA Prime • Lee Rosenberg Andrew Lockman Emergency Services Manager Office: 559-624-7498 Cell: 559-972-0160 Lockman@tularehhsa.org Pittsburg, CA LHMP March 2017 - March 2023 2 Approved LHMP updates for a California city NPA Prime • Lee Rosenberg Zuna Barker Portillo Registered Environmental Health Specialist Office: 925-252-4129 zbarker@pittsburgca.gov City of Loma Linda, CA March 2021 – February 2022 LHMP Update, Safety Element Update, EOP Update APS Prime Tom Ingalls Fire Marshal Office: 909-799-2853 tingalls@lomalinda-ca.gov Municipal Water District of Orange County June 2024 – Current AWIA Compliance APS Subconsultant to HSG Aaron Pfannenstiel Vicki Osborn Director of Emergency Management Office: 714-593-5010 vosborn@mwdoc.com City of Henderson, NV August 2019 – December 2020 AWIA Compliance HSG Prime Christine Herndon Claire Patton Priscilla Howell Director of Utility Services Priscilla.Howell@cityofhend erson.com Office: 702-267-2729 Municipal Water District of Orange County August 2019 – June 2021 AWIA Compliance HSG Prime Christine Herndon Claire Patton Vicki Osborn Director of Emergency Management Office: 714-593-5010 vosborn@mwdoc.com Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 29 5. TENTATIVE PROJECT SCHEDULE Tables 3-5 depict the proposed schedule for the projects. NPA is confident that the entire project can be completed within 11 months from the Notice to Proceed. We plan to provide a completed draft LHMP including a public comment period by March 2025. Once submitted to California Office of Emergency Services (Cal OES) and FEMA, the review period can take anywhere from three (3) to six (6) months depending on their current workload. NPA can request a concurrent review of the LHMP to speed up the approval process, but it is not guaranteed. Scheduled events may vary based on staff availability, timeliness of Cal OES / FEMA reviews and unforeseen events. Table 3. Proposed Schedule for Project 1 – Local Hazard Mitigation Plan Update Project 1: LHMP Update Task/Date Nov Dec Jan Feb Mar Apr May Jun Task 1: Planning Organization and Process Task 2: Risk Assessment Task 3: Mitigation Strategy Task 4: Plan Implementation and Maintenance Process Task 5: Plan Approvals and Adoption Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 30 Table 4. Proposed Schedule for Project 2 – Risk and Resilience Assessment Update Project 2: RRA Update Task/Date Nov Dec Jan Feb Mar Task 1: Identify Critical Assets and Likely Threats Task 2: RRA Workshop 1 Task 3: RRA Field Assessment / Staff Meetings and Workshop 2 Task 4: Draft RRA and Workshop 3 Task 5: Deliver RRA Report and Certification Table 5. Proposed Schedule for Project 3 – Emergency Response Plan Update Project 3: ERP Update Task/Date 2025 Mar Apr May Jun Jul Aug Sep Task 1: Project Kickoff and Information Gathering Task 2: ERP Workshop 1 Task 3: ERP Workshop 2 Task 4: Deliver Final ERP and Certification Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 31 6. WORK PLAN & SCOPE OF WORK Program Understanding The NPA Team understands East Valley’s desire to update their LHMP, RRA, and ERP to accomplish the following key goals: • Developing and implementing mitigation programs that promote the reliability of its facilities and systems to minimize impacts from natural hazards and human-caused hazards, and to expedite recovery in an emergency. • Integrate the key components of the LHMP and RRA/RRA planning processes into a comprehensive risk assessment and analysis that complies with FEMA and EPA requirements. • Increasing overall organizational resilience by improving awareness of current and future hazards and promoting a culture of preparing for and mitigating risks. Our team has successfully guided dozens of local and multi-jurisdiction HMPs to adoption. For East Valley’s plan update, we provide an experienced project manager and skilled planners who have extensive experience in developing FEMA-approved LHMPs, and EPA-certified RRA/ERPs. The team we have assembled brings the best of both worlds with the understanding of how we can leverage both processes for mutual benefit to East Valley. We know from experience that completing an LHMP update under the latest FEMA guidance requires some additional steps in comparison to previous updates. Thankfully our team has completed several plans under this new guidance and understands the areas of focus for this process. In addition, our team recognizes the recent changes to the RRA/ERP update process, which can overlap with the LHMP update. Knowing the changing landscape associated with these different requirements allows the NPA Team to support East Valley staff during the planning process. The program will be comprised of three projects: • Project 1 – Local Hazard Mitigation Plan Update • Project 2 – Risk and Resilience Assessment Update • Project 3 – Emergency Response Plan Update Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 32 We also understand: • East Valley will require an AWIA compliance tool and be trained on the selected tool to meet the requirement to self-assess every five years. • NPA will provide draft RRA and ERP Certification letters to the USEPA for East Valley staff to review. • NPA will support the Cal OES and FEMA review process for the LHMP as well as preparing material for adoption by East Valley’s Board of Directors • In person meetings will be held at East Valley with a minimum of six meetings (Project Kick-off, completion of Draft RRA and completion of Draft ERP, three LHMP Planning Team meetings). Additionally, NPA will support two community workshops to engage the community in the LHMP planning process • Meeting agendas and minutes will be provided. • An onsite presentation will be held with the Board of Directors, in closed session, for the RRA/ERP. • An electric (Microsoft Word and pdf) and three (3) hard copies each of the approved Final LHMP, RRA and ERP will be provided along with project records and reports. Program Approach NPA understands the importance of starting a project on a solid foundation. We will conduct a project kickoff meeting to review the program scope of work, deliverables, timeline, communications, and planning team. We will take the information from the kickoff meeting and develop a Program Management Plan (PMP) that consists of the following elements: NPA understands the importance of starting a project on a solid foundation. We will conduct a project kickoff meeting to review the program scope of work, deliverables, timeline, communications, and planning team. We will take the information from the kickoff meeting and develop a Program Management Plan (PMP) that consists of the following elements: Program Management Plan – NPA will develop a program management plan that clearly defines the methods for program execution and coordination. This plan will include an operations plan, communications plan, and a QA/QC plan and will address the following items: • An achievable, realistic schedule for each task and a means for proactively addressing potential delays. • Detailed task schedules that demonstrate the overall work approach identifying the critical path. • A task-specific organization chart that defines the key positions and an effective staffing plan that assigns the right staff to each program task. At the start of the program, the program manager, Lee Rosenberg of NPA will develop a program road map for the program. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 33 Budget – Upon the Notice to Proceed (NTP), NPA will develop a plan to monitor the program budget and schedule. A detailed estimate of progress made during each reporting period will be used to prepare status reports. Our team will reassess program progress during weekly meetings to determine if we are within the approved budget and whether the approved schedule is being met. If we find that either one of those indicators is compromised, the Program Manager and Task Leaders will take corrective measures and adjust resources, as necessary. If there is a change in scope, we will closely communicate any issues with the East Valley Program Manager and work together to mitigate impacts. Detailed Work Plan – Our detailed work plan will include task definition, key program milestones, and deliverables. We will develop a work plan for each task. Document Production – To produce deliverables, we will meet the quality of East Valley’s documentation standards and will confirm the compatibility of software requirements. We will: • Confirm written, presentation, and drawing document requirements. • Identify software to be used on the program and validation requirements. Risk Management Plan – Our team will manage risk by verifying that program deliverables and supporting documentation are complete and understandable, conform to applicable and reasonable standards relative to their intended purpose, and meet client requirements. Communications Plan – We recognize that effective communication is critical to the successful delivery of any program. To that end, Lee Rosenberg of NPA will be the primary point-of-contact with County staff. Unless otherwise requested by East Valley, we will hold bi-weekly meetings with the client and select staff to discuss program status, potential program constraints, and opportunities in addition to agenda items dealing with program schedule, budget status, and potential scope creep. At the beginning of the program, we will: • Confirm the individual(s) who will coordinate all communication from the client. • Identify the program team members who are authorized to submit requests for data, meetings, or other information. • Describe how communication records shall be prepared and maintained. • Identify confidentiality requirements and restrictions. Quality Assurance/Control Plan – Although all team members are cognizant and responsible for the quality of their work, we will ensure that quality standards are met by assigning a Quality Assurance manager. • Program Planning Review: The program manager will schedule a planning review with East Valley’s program leadership to discuss and verify that contractual, business, and management issues have been adequately prepared and planned for prior to beginning program execution. • Risk Assessment: Risk assessments will be performed from the program development stage through the full execution of the program. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 34 • QC Checking: The document originator and document checker will work together to verify the accuracy and completeness of written material, calculations, spreadsheets, and drawings. • Program Reviews: Program reviews occur throughout program execution to facilitate communication between the program manager and the program team. The status of the program is discussed along with areas where actions are required. • QC Reviews: Quality Control reviews are conducted as integral components of program activities as follows: - Conducted by experienced personnel who are not otherwise involved in producing the documents to provide impartial assessments. - Originator reviews the comments and makes necessary changes and additions to the original document. - QC Reviewer reviews the revised document and discusses comment resolutions with the Originator and/or PM. - Program manager reviews the QC review comments and revised document. Program Management Deliverables: ü Kickoff meeting to align expectations, confirm scheduling, and discuss program management. ü Additional Planning Meetings ü Bi- Weekly calls between East Valley and NPA program manager ü Program Management Plan ü Monthly invoices that report work accomplished, percent of program completed and remaining funds. ü Meeting PowerPoints, agendas, and minutes from all program meetings ü A detailed comment matrix and adjudications report for reviews of all deliverables PROGRAM SCOPE OF WORK This scope of work is applicable to all tasks associated with updating each of the LHMP, RRA and ERP projects. As some activities for these processes, such as date gathering overlap, we will include them in the task where are first addressed. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 35 PPOJECT 1 – LOCAL HAZARD MITIGATION PLAN UPDATE Our team understands that LHMPs require an extensive and closely reviewed planning process that must include participation by internal and external stakeholders, businesses, and community members. The Scope of Work shall include five (5) tasks to ensure the plan is developed to meet the expectations of the Federal Emergency Management Agency, EVWD, and community members. The updated LHMP shall be updated, submitted, and adopted by East Valley and receive final approval from the Federal Emergency Agency (FEMA) by no later than October 25, 2025. Figure 2 depicts the five (5) tasks proposed to update the LHMP. Figure 2. LHMP Update Process Task 1: Planning Organization and Process Under the guidance and facilitation of NPA, the East Valley’s Program Manager will assemble and convene the Hazard Mitigation Planning Team consisting of representatives from East Valley Departments and other stakeholders. Additional representation will be sought from federal, state, regional, and local government agencies, the private sector, and non-profit organizations. The Hazard Mitigation Planning Team’s role will be to: 1. Participate in the planning process, including attending meetings and providing data and relevant subject matter expertise. 2. Solicit data and input from City Departments, residents, businesses and community leaders. 3. Provide input on hazards facing the City, including geographic distribution and impacts. 4. Identify mitigation projects and timeline for implementation. 5. Facilitate public outreach to publicize and seek comment on the LHMP. 6. Review drafts of the LHMP and coordinate formal adoption of LHMP. 7. Manage the implementation of adopted mitigation projects and strategy. NPA will plan, coordinate, and facilitate the timeline of meetings, projects, and deadlines to complete the planning process in a timely manner. A crucial step in the planning process will be a comprehensive review of the existing LHMP, as well as related plans that have been completed or updated since the last LHMP update. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 36 East Valley and NPA will engage in a significant outreach effort to gather information from stakeholders, including supported water agencies, as well as state and federal agencies, and other stakeholders. NPA will facilitate at least three (3) planning team/stakeholder meetings to update interested parties on the planning efforts, obtain information and feedback, and coordinate with other jurisdictions on related efforts and priority actions. In addition, NPA will facilitate at least two (2) meetings to provide information to and solicit input from the public regarding proposed mitigation activities. NPA will also facilitate public outreach and provide content for East Valley’s website and social media platforms. When a final draft plan has been assembled, the public will be invited to review and comment on the draft with public input incorporated as appropriate. NPA will thoroughly document the hazard mitigation planning process, including, but not limited to: • A narrative description of how the plan was prepared and the process followed. • A record of planning meeting dates, attendees and agendas. • A record of departments, agencies, organizations and persons participating in plan development. • A description of the coordination with existing East Valley plans and planning mechanisms. • A description of public involvement/community engagement and strategy for public outreach. Project 1 LHMP Update – Task 1 Deliverables: Task Deliverable 1.0 Plan, coordinate, and facilitate the timeline of meetings, projects, and deadlines to complete the planning process in a timely manner. 1.1 Comprehensive review of the existing LHMP and related plans. 1.2 Stakeholder outreach, including at least three (3) planning team/stakeholder meetings. 1.3 Public outreach, including at least two (2) public meetings. 1.4 Marketing, including the provision of content for East Valley’s website, and social media platforms. 1.5 Document the hazard mitigation planning process. Task 2: Risk Assessment A detailed risk assessment will be developed for this LHMP to understand the risk and vulnerability East Valley’s faces from natural and human-caused hazards and to provide a basis for a hazard mitigation strategy. As necessary, portions of the risk assessment will be updated and enhanced to provide adequate data that can be used to better gauge the cost effectiveness of potential mitigation activities. The updated risk assessment shall include, but not be limited to: • Hazard Identification and Profiles • Hazard Mapping • Vulnerability Assessment • Capability Assessment Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 37 The Hazard Mitigation Planning Team and consultant will review data sources, such as East Valley’s GIS sources, earthquake shake maps, land topography information, past history of incidents and Flood Insurance Rate Maps. Hazard profiles facing East Valley, such as earthquakes, floods, extreme weather, climate change and others will be updated to address new/changed data. The data gathering process used for the LHMP risk assessment will be expanded to include data necessary for the RRA. To provide an efficient process, data will only be collected once. We may request the following information specific to the RRA: • IT/OT Disaster Recovery Plans • Site Maps and Floor Plans of Critical Facilities • Information Technology Network Diagrams • Operational Technology/SCADA Network Diagrams • Communications Network Diagrams • List of Critical Software Applications The risk assessment must include hazard mapping (developed by NPA) that delineates areas affected by hazards and identify locations of local assets. For hazard area mapping, to the extent data is available, East Valley will be provided the best quality and detail of mapping that NPA can provide, that depicts hazards at the local rather than regional level. NPA will create a vulnerability assessment with input from the Planning Team. This assessment will be updated to include an inventory of the number and type of structures at risk; the impact on life, safety, and health, and the need and procedures for warning and evacuating; the identification of critical facilities and the impact of the hazard on those facilities; and a review of the development/ redevelopment trends projected for the future in each identified area. The LHMPs capability assessment will also be created, including an inventory of mission statement, programs and policies, and an analysis of its capabilities to carry them out. This task will result in a risk assessment that includes hazard-specific chapters with hazard maps showing the location of critical and essential facilities. The assessment will also include a profile that reflects the demographics, organizational structure, hazard-related history and unique characteristics of East Valley. Project 1 LHMP Update – Task 2 Deliverables: Task Deliverable 2.0 Risk Assessment for LHMP 2.1 Updated hazard profiles including mapping displaying areas affected by hazards. 2.2 Updated vulnerability assessment. 2.3 Updated capability assessment. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 38 Task 3: Mitigation Strategy The mitigation strategy supports the commitment to create safer, more resilient communities by reducing risk and by committing resources to lessen the effects of hazards on the people and property. It is the heart of the LHMP and serves as the long-term blueprint for reducing the potential losses identified in the risk assessment. The mitigation strategy will describe how East Valley will accomplish the overall purpose, or mission, of the planning process. NPA will develop the mitigation strategy in three (3) steps described below. Develop Goals and Objectives NPA will work with the planning team to develop and select overarching mitigation goals. The goals are general guidelines that explain what Metropolitan wants to achieve with the plan. They are usually broad policy-type statements that are long-term and represent visions for reducing or avoiding losses from the identified hazard. The goals are informed by the risk assessment and public engagement process. Identify Potential Mitigation Actions NPA will facilitate at least three meetings with different groups to identify potential mitigation actions. Mitigation actions should be specific and actionable. They will contain the responsible entity, estimated costs and a completion timeline. We recommend they also list the hazard/s addressed and mitigation category. Prioritize the Mitigation Actions NPA will collaborate with East Valley Staff to prioritize the mitigation actions. We will use a methodology accepted be FEMA that considers the following criteria: • Social • Technical/Administrative • Political • Legal • Economic • Environmental Project 1 LHMP Update – Task 3 Deliverables: Task Deliverable 3.0 Strategy and mitigation actions updates from the Planning Team, stakeholders and the public. 3.1 Updated mitigation actions matrix highlighting mitigation strategies and actions. 3.2 Prioritization of the mitigation actions with assignment of associated hazards, implementation timeframe, funding source and responsible entity. Task 4: Plan Implementation and Maintenance Process The LHMP must include a clearly defined approach for ongoing maintenance and evaluation of the strategies and mitigation activities. Material for implementation and maintenance will include: • How East Valley will monitor, evaluate, implement and update the LHMP. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 39 • How the hazard mitigation goals and actions will be implemented and incorporated into other local planning processes and documents. • Procedures for ensuring the Plan’s implementation, including a schedule for action items. • A description of ongoing, public-involvement activities demonstrating that East Valley is committed to continued community involvement in the LHMP development, maintenance, and future updates. NPA will solicit and collect input on the implementation and maintenance process from the Planning Team and provide guidance and suggestions to establish a consistent and realistic approach to successfully achieve goals and complete mitigation action items. Project 1 LHMP Update – Task 4 Deliverables: Task Deliverable 4.0 Detailed approach for ongoing maintenance and evaluation of LHMP. 4.1 Thorough process to collect updates from the Planning Team and continue community involvement. Task 5: Plan Approvals and Adoption Based on the previous tasks, a preliminary draft of the updated LHMP will be prepared. NPA will make sure that each required component specified is included in this draft. The preliminary draft will be made available to the Planning Team for review and comment. NPA will incorporate comments from the Planning Team and prepare a public review draft to be distributed to all stakeholders and the public. They will collect and incorporate comments from the public review, make all necessary revisions, and prepare a Final Draft Plan for submittal to Cal OES and FEMA Region IX for their review and approval. NPA will also prepare the LHMP Plan Review Tool to accompany the draft plan. NPA will be responsible for all required plan revisions from Cal OES, FEMA, and other stakeholders. Upon approval pending adoption by FEMA, the Plan will be presented to Board of Directors for adoption by resolution. Project 1 LHMP Update – Task 5 Deliverables: Task Deliverable 5.0 Prepare draft LHMP for public review. 5.1 Solicit and collect input from the Planning Team and public review. 5.1 Prepare final LHMP for Cal OES and FEMA approval. 5.2 Review and incorporate input from Cal OES and FEMA. 5.3 Prepare final LHMP for Adoption by the Board of Directors. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 40 PROJECT 2 – RISK AND RESILIENCE ASSESSMENT UPDATE The services provided to East Valley are for official use only (FOUO) and will be performed in conformance with the latest edition of the following American Water Works Association (AWWA) and American National Standards Institute (ANSI) standards. Figure 3 provides a depiction of the RRA process. Figure 3: RRA Update Process To initiate the RRA, NPA will conduct an initial meeting to address the following issues: • AWIA requirements and how the project will meet them. • East Valley staff’s project roles and communication preferences. • Review the steps of the J100 ANSI standard methodology. • Refine and identify threats and hazards beyond those addressed in the LHMP (if applicable. • Refine the list of potentially critical assets (including all types listed in the AWIA). Task 1: Identify Critical Assets and Likely Threats The NPA team will use the J100 method to address all AWIA RRA requirements. We will combine the J100 standard with analysis tools such as the Program to Assist Risk and Resilience Examination (PARRE) software program. The NPA Team, relying on datasets from the 2020 analysis, will review and upload the assets and threats information into the Tool in preparation for the RRA workshops. Once set up, the PARRE Tool and outputs will be used to facilitate several workshops with East Valley staff reviewing information such as identified critical assets, significant threats, and high-priority threat- asset pairs. Depending on potential efficiencies and information collected, workshops may be combined. NPA will include the newly operational Sterling Natural Resource Center (SNRC) Wastewater Treatment Plant for inclusion in the RRA update. This assessment will include the following systems: • Source Water • Pipes and Constructed Conveyances • Physical Barriers • Water/Wastewater Collection and Intake • Pretreatment Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 41 • Treatment • Storage and Distribution Facilities • Electronic, Computer and other Automated Systems • Monitoring Practices of the Water/Wastewater Systems • Financial Infrastructure • Usage, Storage and Handling of Chemicals • Operations and Maintenance of the Water/Wastewater Systems The threats to be evaluated include: • Malevolent acts and natural hazards • Unintentional human caused risks such as hazardous chemical spills, incorrect system operation, etc. • Dependency hazards such as utility interruptions, supply chain, employee staffing issues, etc. Project 2 RRA Update – Task 1 Deliverables: Task Deliverable 1.0 Draft list of critical assets 1.1 Draft list of likely threats Task 2: RRA Workshop 1 NPA will facilitate a 2-3 hour, virtual, planning workshop that will provide an overview of the RRA methodology using the PARRE software (includes a license for East Valley for the duration of the project), which is designed to provide strict guidelines to ensure assessments comply with ANSI/AWWA J100-21 standards. This workshop will also review and characterize the following: • East Valley Assets: Identification of critical assets to be included in the analysis. This step will discuss the consolidation of facilities into ‘systems’ so all facilities are included in the RRA in an effective manner. • East Valley Threats: Review significant threats/vulnerabilities to the utility systems, which will include J100-21 required natural and man-made threats reasonably foreseeable to the utility systems as well as the G430-14 requirements for protective security programs for water and/or wastewater facilities. Additionally, J100-21 recommended dependency and proximity threats will be included for full understanding of system exposure. • Identification and Prioritizing Threat-Asset Pairs: Identify and prioritize threat-asset pairs (the basic unit of a probability-based risk assessment) to be initially included in the assessment. Once the assessment is complete, it provides an analysis of what threats are of importance to the utility, and how the critical assets may respond. The J100-21 process vetting routine gives priority to assets that “perform or support the mission or critical functions” which are taken forward for full assessment. This approach saves time/effort on lower-priority pairs while achieving a Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 42 desirable outcome. To ensure consistency across the organization, as well as meet project deliverable deadlines, the scope will include no more than 150 threat-asset pairs. After the Workshop, our team will develop preliminary scoring for each threat-critical asset pair, refine the consequence values and consequence rating for each critical asset. Project 2 RRA Update – Task 2 Deliverables: Task Deliverable 2.0 Workshop 1 2.1 Updated list of critical assets 2.2 Updated list of likely threats 2.3 Initial pairing of critical assets to likely threats Task 3: RRA Field Assessment / Staff Meetings and Workshop 2 The NPA team, accompanied by East Valley staff will conduct a field visit to the top threat-asset pairs and high consequence critical assets to understand their vulnerability. We will visit up to 15 of the top assets. NPA provided the benefit that key program staff have recently toured many of East Valley’s facilities and are familiar with the physical plant. Information gathered will be extrapolated to other, similar assets. For the physical security vulnerabilities, we will conduct an assessment on the vulnerabilities associated with the physical threats to the identified critical assets and the potential measures that could be used to mitigate the risks. Our team will also meet with East Valley staff to assess policies and procedures, O&M needs, financial data backup, monitoring practices, chemical storage/use, and other important aspects of the water/wastewater systems. Our specialized process allows for easy upload and processing of the information. Cyber Security Assessment: Task 3 includes completing a cyber security assessment. The focus of the assessment is to conduct a baseline assessment using the American Water Works Association (AWWA) cyber security tool. We will meet with East Valley’s lead Instrumentation and Controls (I&C) and IT representatives to input the information into the assessment tool. The assessment will focus on the adequacy of controls, processes and procedures currently in place and how well they align with appropriate standards and best practices: • NIST Cybersecurity Framework • NIST SP 800-82 Rev 2, Guide to Industrial Control Systems (ICS) Security • ISA-99 Industrial Automation and Control Systems Security standards Security for Industrial Automation and Control Systems Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 43 Project 2 RRA Update – Task 3 Deliverables: Task Deliverable 3.0 Field assessment and Workshop 2 3.1 Refine threats and assets to consider in the J100 risk analysis 3.2 Estimate consequences for each threat-asset pair 3.4 Determine high-consequence critical assets to visit during field assessment 3.5 Compiled Cyber Security Assessment 3.6 Prioritized list of mitigation measures based on a cost/benefit analysis using the J100 process Task 4: Draft RRA and Workshop 3 Based on the products and outcomes from the earlier analysis and previous workshops, the NPA team will prepare the Draft Risk Assessment Baseline Report. It will include all of the required information to meet AWIA requirements. We will review the report during Workshop 3, including the mitigation measures and order-of-magnitude costs for lowering risk of high-risk threat-asset pairs. If required, we will request missing information on or verification of countermeasures and any questions remaining unanswered after Workshop 2. Upon completion of Workshop 3, the NPA Team will prepare the Draft-Final Report for review by San Bernardino Valley staff. Upon receipt of comments from East Valley staff, the NPA Team will incorporate comments and revisions requested, preparing the document for final review and approval. Project 2 RRA Update – Task 4 Deliverables: Task Deliverable 4.0 Draft RRA Report 4.1 Workshop 3 4.2 Final Draft RRA Report Task 5: Deliver RRA Report and Certification After completing Workshop 3, NPA will resolve any outstanding risk-calculation issues and compile the baseline. Once the baseline has been reviewed, we will prepare a final risk assessment baseline report. This report will be distributed providing East Valley with the required document and activity for EPA certification. The final RRA Report will be presented to the East Valley Board of Directors along with the ERP during a closed session. Additionally, NPA will assist East Valley in preparing correspondence to the EPA providing certification of meeting AWIA requirements. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 44 Project 2 RRA Update – Task 5 Deliverables: Task Deliverable 5.0 Final RRA Report 5.1 Presentation to Board of Directors 5.2 Correspondence to EPA PROJECT 3 – EMERGENCY RESPONSE PLAN UPDATE The work plan for the preparation of the East Valley’s ERP is similar to the workshop driven format described in the RRA, as described below. Figure 4 illustrates the proposed ERP process. NPA proposes to streamline the revised ERP. Our goal is to provide East Valley with an operational, actionable document that can guide staff responding to an emergency incident. The ERP will draw material from the recently developed Emergency Operations Center (EOC) Standard Operating Procedure (SOP). Figure 4: ERP Update Process Because the ERP is critical for rapid and effective response to malevolent acts and natural disasters, we will tailor its contents based on the capabilities of East Valley. NPA has a good understanding of where East Valley is on the maturity cycle of proficiency with regard to ICS, SEMS and EOC operations. This understanding will allow us to deliver an East Valley specific ERP that is practical and functional. Task 1: Project Kickoff and Information Gathering During this meeting we will review the AWIA requirements for the RRA and begin the information gathering process. Topics for discussion include: • Capabilities and resources that provide system resilience, including the physical security and cybersecurity of the system • Preparedness plans and equipment processes that provide guidance for response to a malevolent act or natural hazard that poses a risk to East Valley’s mission to deliver safe drinking water Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 45 • Communication means and mechanism that can provide notification to staff and customers of potential hazards to the community due to degradation of the potable water system. • Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security or resilience of the system. Using the information collected and other sources, NPA will create an ERP Concept of Operations (CONOPS) which includes: • A description of East Valley’s emergency organization and how it integrates with SEMS from the field level to the operational area • Activation triggers and levels • Emergency communications • Crisis communications • Resource management Project 3 ERP Update – Task 1 Deliverables: Task Deliverable 1.0 Project Kickoff Meeting 1.1 Draft Table of Contents 1.2 Draft CONOPs Task 2: ERP Workshop 1 Workshop 1 will provide an opportunity for East Valley staff to review the updated CONOPs and table of contents. NPA provides unique benefits to the ERP development process. Our previous projects supporting Valley Water have provided a deep understanding of East Valley’s capabilities and resources. Much of the material in the recently developed EOC SOP is directly related to updating the ERP. During the workshop. we will discuss the following topics: • Emergency response organization • EOC structure and resources (SOP) • ERP activation decision processes • ERP appendices • Hazard specific annexes Project 3 ERP Update – Task 2 Deliverables: Task Deliverable 2.0 ERP Workshop 1 2.1 Final Table of Contents 2.2 Final CONOPs Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 46 Task 3: ERP Workshop 2 NPA recommends formatting ERP workshop 2 as seminar to review the draft document. This in person workshop will also afford East Valley staff an opportunity to become familiar with the contents and layout of the ERP. We will use the first part of the workshop as an instructional session and ERP primer. For the remainder of the workshop, we will engage key staff and EOC members in a discussion-based exercise format process to examine the ERP and validate its processes, practices and procedures. Project 3 ERP Update – Task 3 Deliverables: Task Deliverable 3.0 Draft ERP 3.1 Documentation to Support a Seminar Based Workshop 3.2 Workshop Facilitation 3.3 Post Workshop After Action Report Task 4: Deliver Final ERP and Certification After completing Workshop 2, NPA will resolve any outstanding concerns about the ERP. We will provide a final ERP to East Valley that meets the requirements AWIA. The final ERP will be presented to the East Valley Board of Directors along with the RRA report during a closed session. Additionally, NPA will assist East Valley in preparing correspondence to the EPA providing certification of meeting AWIA requirements. Project 3 ERP Update – Task 4 Deliverables: Task Deliverable 4.0 Final ERP 4.1 Presentation to Board of Directors 4.2 Correspondence to EPA Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal 47 7. DESCRIPTION OF DELIVERABLES To best illustrate how the three project deliverables relate to the Scope of Work, NPA has presented all deliverables related to each project task in section ‘6. Work Plan & Scope of Work’. Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal – Cost Proposal 1 COST PROPOSAL Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal – Cost Proposal 2 (THIS PAGE IS INTENTIONALLY BLANK.) Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal – Cost Proposal 3 COVER LETTER Attn: Kerrie Bryan, Director of Administrative Services East Valley Water District Human Resources Department 31111 Greenspot Road, Highland, CA 02346 Subject: Cost Proposal for Emergency Management Plan Updates – Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan Dear Ms. Bryan, Navigating Preparedness Associates (NPA) is pleased to provide this Cost Proposal to the East Valley Water District (East Valley) to update the existing Local Hazard Mitigation Plan (LHMP), Risk and Resilience Assessment (RRA), and Emergency Response Plan (ERP). The proposed team and scope of work to support the District in related to this Cost Proposal is provided in the Technical Proposal. NPA warrants that it can meet all the proposal requirements and the terms of the District’s professional services agreement. This proposal is valid for twelve (12) months. Sincerely, Lee Rosenberg, CEM, Managing Director Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal – Cost Proposal 4 8. COST PROPOSAL NPA proposes to complete the scope of work including optional tasks for a not to exceed fee of $217,500. We do not markup expenses or other direct costs. Tables 1-3 below contains a breakdown of tasks, and estimated labor hours by staff billing rate, and other costs. We propose to invoice monthly with payment due at net 30 days. Statements will contain detailed accounts of labor hours by staff and other direct costs. POV travel will be billed at the current Federal Acquisition Rules rates. Each statement will provide a narrative of work completed, budget status, and any areas of concern. Table 1. Fee Schedule for Project 1 – Local Hazard Mitigation Plan Update Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal – Cost Proposal 5 Table 2. Fee Schedule for Project 2 – Risk and Resilience Assessment Update Emergency Management Plan Updates – EAST VALLEY WATER DISTRICT LHMP, RRA, and ERP Response to Request for Proposal – Cost Proposal 6 Table 3. Fee Schedule for Project 3 – Emergency Response Plan Update & Program Total Cost Controls Our proposed project manager stands behind the budget estimates provided in this proposal and will monitor project progress and costs continuously to efficiently assign work to staff and keep costs as low as possible. One reason NPA has succeeded in our previous efforts is our ability to maintain low overhead while providing clients with honest accounting. Costs only change if a supplementary scope of work is added to the contract and agreed to prior to starting additional work. 1| P a g e AGREEMENT NO 2024.17 EAST VALLEY WATER DISTRICT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this day of ___________________ 20___, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and Navigating Preparedness Associates, LLC., (hereinafter referred to as “CONSULTANT”). RECITALS WHEREAS, the DISTRICT desires to contract with CONSULTANT to provide design professional services for Local Hazard Mitigation Plan, Risk and Resilience Assessment, and Emergency Response Plan (hereinafter referred to as “Project”); and WHEREAS, CONSULTANT is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONSULTANT holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONSULTANT to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONSULTANT AND AUTHORIZATION TO PROCEED ENGAGEMENT: The DISTRICT hereby engages CONSULTANT, and CONSULTANT hereby accepts the engagement, to perform certain design professional services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. 1.2 AUTHORIZATION TO PROCEED: Authorization for CONSULTANT to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insuran ce and other security documents required pursuant to Section 6.3 of this Agreement are received and approved 2| P a g e by the DISTRICT. CONSULTANT shall not proceed with said work until so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONSULTANT shall perform the services provided for herein as an independent contractor, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONSULTANT is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONSULTANT shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment which the DISTRICT may be required to make on behalf of CONSULTANT or any employee of CONSULTANT for work performed under this Agreement. ARTICLE II SERVICES OF CONSULTANT 2.1 SCOPE OF SERVICES: The scope of design professional services to be performed by the CONSULTANT under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and sha ll, where not specifically addressed, include all related services ordinarily provided by the CONSULTANT under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE: This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any contract for public work, as defined by the California Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the California Labor Code. 2.3 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONSULTANT shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONSULTANT shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office, which copies will be made available to any interested party upon request. CONSULTANT shall post a copy of such determination at each job site. If applicable, CONSULTANT shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by thereto, CONSULTANT or by any subcontractor. 3| P a g e 2.4 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONSULTANT. CONSULTANT shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONSULTANT shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONSULTANT or by any subcontractor, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay. ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONSULTANT, will provide all pertinent information necessary for CONSULTANT’s performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONSULTANT is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Kerrie Bryan, Director of Administrative Services, as the person to act as the DISTRICT’s representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT’s policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT’s representative, the DISTRICT shall notify the CONSULTANT of the change in writing. 3.3 DUTIES OF CONSULTANT: CONSULTANT shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONSULTANT pursuant to this Agreement. The CONSULTANT shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. 3.4 APPROVAL OF WORK: The DISTRICT’s approval of work or materials furnished hereunder shall not in any way relieve CONSULTANT of responsibility for the technical adequacy of its work. Neither the DISTRICT’s review, approval or acceptance of nor payment for any of the 4| P a g e services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONSULTANT or its subcontractors. CONSULTANT’s obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONSULTANT or its subcontractors as set forth above in this paragraph. ARTICLE IV PAYMENTS TO CONSULTANT 4.1 PAYMENT: The DISTRICT will pay CONSULTANT for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONSULTANT shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this Agreement is the maximum compensation to which CONSULTANT may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed thereunder. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONSULTANT be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONSULTANT or any subcontractor performing work on the Project. 4.2 PAYMENT TO CONSULTANT: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONSULTANT, provided that all invoices are complete and product and services are determined to be of sufficient quality by the DISTRICT. CONSULTANT shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONSULTANT shall provide to the DISTRICT full and complete access to CONSULTANT’s labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. 4.3 ESTIMATED CHARGES: The total estimated charges for all work under this Agreement are as follows: Local Hazard Mitigation Plan $96,375; Risk and Resilience Assessment $71,500; Emergency Response Plan Update $49,625, for a total of $217,500; and such amount is the cost ceiling as described herein. The total estimated charges stated herein constitute the total amount agreed to. 5| P a g e 4.4 COST FOR REWORK: CONSULTANT shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONSULTANT’s negligent act or omission or otherwise due substantially to CONSULTANT’s fault. ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONSULTANT shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONSULTANT shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONSULTANTS: No subcontract shall be awarded by CONSULTANT if not identified as a subcontractor in its Proposal unless prior written approval is obtained from the DISTRICT. CONSULTANT shall be responsible for payment to subcontractors used by them to perform the services under this Agreement. If CONSULTANT subcontracts any of the work to be performed, CONSULTANT shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONS ULTANT’s subcontractors and of the persons employed by the subcontractor, as CONSULTANT is for the acts and omissions of persons directly employed by the CONSULTANT. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor of CONSULTANT and the DISTRICT. CONSULTANT shall bind every subcontractor and every subcontractor of a subcontractor to the terms of this Agreement that are applicable to CONSULTANT’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONSULTANT shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONSULTANT. Th e failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. 6| P a g e (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONSULTANT shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONSULTANT shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non - contributory coverage so that any self-insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONSULTANT’s insurance. (2) Additional Insured: The policies of insurance provided by CONSULTANT, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non- payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONSULTANT shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees and agents for any claims arising out of the services performed under this Agreement by CONSULTANT. (5) Claim Reporting: CONSULTANT shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONSULTANT contain deductibles or self-insured retentions, any such deductible or self- insured retention shall not be applicable with respect to the coverage 7| P a g e provided to DISTRICT under such policies. CONSULTANT shall be solely responsible for any such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONSULTANT to secure the payment of any such deductible or self-insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) Consultant’s Subcontractors: CONSULTANT shall include all subcontractors as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each subcontractor verifying that the insurance for each subcontractor complies with the same insurance requirements applicable to CONSULTANT under this Agreement. (c) Insurance Company Requirements: CONSULTANT shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best’s Key Rating Guide or on said company’s web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONSULTANT shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONSULTANT’s obligations as imposed by federal and state law having jurisdiction over CONSULTANT’s employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONSULTANT shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONSULTANT shall maintain Commercial Automobile 8| P a g e Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. (4) Professional Liability: CONSULTANT shall maintain Professional Liability insurance covering errors and omissions arising out of the services performed by the CONSULTANT or any person employed by him, with a limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. In the event the insurance policy is written on a "Claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (5) Property Coverage – Valuable Papers: Property coverage on an all-risk, replacement cost form with Valuable Papers insurance sufficient to assure the restoration of any documents, memoranda, reports, plans or other similar data, whether in hard copy or electronic form, relating to the services provided by CONSULTANT under this Agreement. 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. CONSULTANT must assert any claim for adjustment under this clause in writing within thirty (30) calendar days from the date of receipt from CONSULTANT of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as either party may designate, and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: Kerrie Bryan To CONSULTANT: Navigating Preparedness, LLC. 3245 Driftwood Dr. Lafayette, CA 94549 Attn: Lee Rosenberg, CEM, Managing Director 9| P a g e 6.6 CONSULTANT’S ASSIGNED PERSONNEL: CONSULTANT designates Lee Rosenberg, CEM, Managing Director, to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONSULTANT shall substitute with a person acceptable to the DISTRICT. 6.7 TERMINATION: (a) If the engagement of CONSULTANT is not extended by the mutual written consent of the DISTRICT and CONSULTANT, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONSULTANT. CONSULTANT may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONSULTANT. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title to all original drawings and other documents developed for the Project, and the sole right and remedy of CONSULTANT shall be to receive payment for all amounts due and not previously paid to CONSULTANT for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONSULTANT. Such payments available to the CONSULTANT under this paragraph shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of this Agreement. 6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONSULTANT brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action 10| P a g e brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. 6.9 INDEMNITY: (a) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONSULTANT or CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONSULTANT or CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONSULTANT shall have the right, in order to avoid such claims or actions, to substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONSULTANT or CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, of the aforesaid 11| P a g e obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity, and hold harmless obligation of CONSULTANT under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or other similar state or federal law. 6.10 SAFETY: CONSULTANT shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONSULTANT shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONSULTANT’s employees, and third persons. All work shall be performed entirely at CONSULTANT’s risk. CONSULTANT shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONSULTANT shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONSULTANT’s employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONSULTANT hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONSULTANT shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONSULTANT for the Project shall be furnished to and become the property of the DISTRICT. CONSULTANT agrees th at the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement. 6.12 OWNERSHIP OF SOFTWARE: (a) Subject to payment of all compensation due under this Agreement and all other terms and conditions herein, CONSULTANT hereby grants DISTRICT a nonexclusive, transferable, royalty-free license to use the Software furnished to DISTRICT by CONSULTANT under this Agreement. The license granted herein shall authorize DISTRICT to: (1) Install the Software on computer systems owned, leased or otherwise controlled by DISTRICT; 12| P a g e (2) Utilize the Software for its internal data-processing purposes; and (3) Copy the Software and distribute as desired to exercise the rights granted herein. (b) CONSULTANT retains its entire right, title and interest in the Software developed under this Agreement. DISTRICT acknowledges that CONSULTANT owns or holds a license to use and sublicense various pre-existing development tools, routines, subroutines and other programs, data and materials that CONSULTANT may include in the Software developed under this Agreement. This material shall be referred to hereafter as “Background Technology.” (c) DISTRICT agrees that CONSULTANT shall retain any and all rights CONSULTANT may have in the Background Technology. CONSULTANT grants DISTRICT an unrestricted, nonexclusive, perpetual, fully paid-up worldwide license to use the Background Technology in the Software developed and delivered to DISTRICT under this Agreement, and all updates and revisions thereto. However, DISTRICT shall make no other commercial use of the Background Technology without CONSULTANT’s written consent. 6.13 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONSULTANT as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.14 ASSIGNMENT: Neither party shall assign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.15 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of California, or in a federal court within rem jurisdiction over the Project. 6.16 HEADINGS: Article and Section headings in this Agreement are for convenience 13| P a g e only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 6.17 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, a nd shall in no way be affected, impaired, or invalidated thereby. 6.18 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.19 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONSULTANT DISTRICT By: By: Michael Moore, General Manager/CEO (Print Name and Title) East Valley Water District (Print Company Name) A-1| P a g e EXHIBIT A SCOPE OF WORK CONSULTANT will provide professional services to update the East Valley Water District’s Local Hazard Mitigation Plan, Risk and Resilience Assessment and Emergency Response Plan. The proposed scope of work includes the following components: Task #1 – Local Hazard Mitigation Plan Update This project will result in a Federal Emergency Management Agency (FEMA)-approved update of the East Valley Water District’s Local Hazard Mitigation Plan (LHMP). The updated LHMP will need to be submitted, approved, and adopted by the District and Federal Emergency Management Agency (FEMA) by October 25, 2025. This project is grant funded through the Hazard Mitigation Grant Program (HMGP) and will be subject to requirements or conditions as prescribed by the grant program. The project shall be guided by the following objectives: 1. Comply with all local, State, and Federal legal and regulatory requirements 2. Ensure residents and stakeholders are engaged and participate in the LHMP update process 3. Achieve milestones with sufficient time for District to review 4. Effectively coordinate with District staff 5. Align plan updates to complement the District’s other relevant planning documents The scope of work for the LHMP Update is organized into five (5) phases to meet the requirements of 44 CFR §201.6 for FEMA approval and eligibility: 1. Hazard Mitigation Planning Organization and Process 2. Risk Assessment 3. Hazard Mitigation Strategy 4. Hazard Mitigation Plan Implementation and Maintenance Process 5. Hazard Mitigation Plan Approvals and Adoption This task will be invoiced separately from the other two task items in the project to ensure delineation for grant reimbursement. Task #2 – Risk and Resilience Assessment Update This project will result in an update to the District’s RRA. A-2| P a g e Consultant shall thoroughly review the District’s current RRA and provide updates in compliance with the America’s Water Infrastructure Act (AWIA) of 2018 making sure to include the following: 1. The risk to the system from malevolent acts and natural hazards 2. The resilience of the pipes and constructed conveyances, physical barriers, source water, water collection and intake, pretreatment, treatment, storage, and distribution facilities, electronic, computer, or other automated systems (including the security of such systems) which are utilized by the system 3. The monitoring practices of the system 4. The financial infrastructure of the system 5. The use, storage, or handling of various chemicals by the system 6. The operation and maintenance of the system Consultant will ensure that the newly operational Sterling Natural Resource Center (SNRC) Wastewater Treatment Plant is assessed for inclusion in the RRA update. Task #3 – Emergency Response Plan Update This project will result in an update to the District’s ERP. Consultant shall thoroughly review the District’s current ERP and provide updates in compliance with the America’s Water Infrastructure Act (AWIA) of 2018 making sure to include the following: 1. Strategies and resources to improve the resilience of the system, including the physical security and cybersecurity of the system 2. Plans and procedures that can be implemented, and identification of equipment that can be utilized, in the event of a hazard that threatens the system 3. Mitigation actions 4. Strategies to detect intentional acts or natural hazards that threaten the security or resilience of the system Consultant will ensure that the newly operational Sterling Natural Resource Center (SNRC) Wastewater Treatment Plant is assessed for inclusion in the ERP update. The update to the ERP must be completed after the RRA update so that the District is able to submit the ERP per the reporting requirements of AWIA. Agenda Item #4b December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #4b Discussion Item 1 2 6 2 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Authorization to Transfer Unclaimed Funds into the District's General Fund RECOMMENDATION That the Board of Directors authorize the Chief Financial Officer to perform procedures prescribed in the Government Code and Code of Civil Procedure for the purpose of unencumbering stale-dated checks and keeping the related funds from escheating to the State. BACKGROUND / ANALYSIS The District’s checking account accumulates a long list of old, outstanding checks as a result of customer refunds relating to the closing of water accounts and paid vendors who failed to cash their check. All of the old checks make the reconciliation of the checking account unnecessarily cumbersome. Government Code sections 50050-50052 and Code of Civil Procedures section 1502(a)(2) describe procedures applied to unclaimed funds that are at least three years old. The procedure involves publishing a notice about the unclaimed funds once a week for two consecutive weeks in a paper of general circulation. Any claims that are submitted as a result of the notice will be investigated and approved or rejected by the CFO. Any funds remaining unclaimed 45 days after the first publication may be transferred to the District’s General Fund. Government Code section 50055 states that unclaimed funds of $15.00 or less that have been held by the District for more than one year do not need to be publicly noticed, but may be transferred into the District’s General Fund by simple action of the Board of Directors (Board). Staff recommends that the Board authorize the CFO to write off all stale-dated checks that are more than one year old and are less than $15.00 (attached Schedule A totaling $22.91). Staff is also requesting that the Board authorize staff to publish a notice regarding all stale-dated checks that are more than $15.00 and are more than three years old (attached Schedule B totaling $1,695.42) in the San Bernardino Sun newspaper for the purpose of satisfying the requirements of the Government Code. Agenda Item #4b December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #4b Discussion Item 1 2 6 2 DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department and Finance and Human Resources Committee. FISCAL IMPACT The fiscal impact associated with this agenda item is $1,718.33 and could be converted from liability to Unrestricted Net Assets by following Government Code procedures to write off the checks listed on Schedules A and B. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS 1. Schedule A 2. Schedule B SCHEDULE A UNCLAIMED CHECKS UNDER $15 & ONE YEAR OR OLDER PAYMENT DATE NUMBER VENDOR NAME AMOUNT 05/25/2023 261306 HUI LAN LOU $8.48 05/26/2023 261309 LAURA CASTELLANOS 6.58 08/31/2023 261811 California Department of Motor Vehicles 5.00 10/27/2023 262149 ELIAZER SERRANO MARTINEZ 2.85 TOTAL $22.91 Page 1 of 1 SCHEDULE B UNCLAIMED CHECKS $15 AND OVER & THREE YEARS OR OLDER PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/03/2020 257054 LINH LUU $200.00 12/10/2020 257119 RYAN MITCHELL 53.53 02/03/2021 257320 LETOA PEPE MITAINA 19.55 02/18/2021 257427 MELISSA ARREOLA 39.74 03/19/2021 257541 ERICA LEE 100.00 03/19/2021 257544 JON APPLEGATE 80.16 04/15/2021 257658 TAM VAN NGO 150.00 04/28/2021 257679 SEBASTIAN MEJIA CALEL 72.91 04/28/2021 257683 ERIC D ORDONEZ 54.38 04/30/2021 257697 ERNESTO MARTINEZ AND MARICRUZ SAUCEDO 123.71 05/26/2021 257785 MATTHEW R JONES 62.80 07/08/2021 258036 ROSIBEL CANIZALES 34.65 07/08/2021 258038 DAVID HARRIS 17.19 07/21/2021 258096 GEORGE VALENCIA 89.80 07/28/2021 258129 BERNICE WALTON 42.93 08/11/2021 258194 RONALD RABON 40.17 08/18/2021 258223 COURTNEY RANDALL 68.53 09/29/2021 258387 MARKOS TORRES 106.09 10/13/2021 258473 WLODZIMIER MENDEL 100.00 10/13/2021 258477 EDWARD GONZALES Jr.38.34 11/09/2021 258620 TODD DENNIS 100.00 11/09/2021 258618 FUEL BREAK INC.58.99 11/10/2021 258646 CANDIDA AGUILAR 41.95 TOTAL $1,695.42 Page 1 of 1 Agenda Item #4c December 11, 20241 Meeting Date: December 11, 2024 Agenda Item #4c Discussion Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Board Reorganization, appointment of Executive Management Team and set the time, day and place for holding meetings RECOMMENDATION That the Board of Directors: A) Elect official officers for the positions of Board President and Vice President, beginning January 1, 2025 B) Appointment of General Manager/Chief Executive Officer, Board Secretary and Chief Financial Officer C) Set the time, day and place for holding meetings. BACKGROUND / ANALYSIS The Board of Directors conducts their reorganization process at the first regular meeting in December pursuant to California Water Code Section 30520, and shall take effect January 1, 2025. The Board reorganization ensures the efficient management of the District and reflects a dedication to the highest standards of integrity and accountability so as to continue to earn the trust and confidence of the public served by the District. Staff is recommending that the District continue to hold regularly scheduled Board meetings at 31111 Greenspot Road, Highland, CA, on the 2nd and 4th Wednesday of each month at 5:00 p.m. DISTRICT PILLARS AND STRATEGIES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item #4c December 11, 20242 Meeting Date: December 11, 2024 Agenda Item #4c Discussion Item Recommended by: ________________ Michael Moore General Manager/CEO ATTACHMENTS No attachments